2026-10-05 - Finance Committee
Summary
Built from the city's posted agenda and YouTube auto-generated captions; the meeting had audio only, and no minutes are posted. Councilor Dean chaired; the committee met from about 5:15 PM to 5:50 PM. Items were moved by voice vote with tallies not stated.
- Compact tractor (Public Works): seven bids; staff recommended an award to United AMG Turf over the low bidder because the low bid did not meet specifications; budgeted in FY27. Approved.
- Log loader trailer (Public Works): four bids from about $48,000 to $72,000; low bidder United Turf at $48,650, budgeted in FY27, with the budget overage covered from savings on a rotary cutter bid. Councilors asked staff to note where such savings come from in future memos. Approved.
- Airport Docks 11 and 13 roof renovations: three bids; low bidder Roof Systems of Maine, which has won several recent airport roof projects. The bid equaled the budget because the airport supplemented an insufficient budget with savings from earlier roofing work; councilors asked that the purchase form show an original and an amended budget. Recommended to the full Council. See Airport Roof Projects.
- Cross Insurance Center boiler replacement: two bids from about $76,000 to $101,000; low bid recommended, budgeted. A councilor asked where the savings go; staff said they stay in the department's capital account and may be spent only on capital items, with the exact limits to be confirmed. Approved.
- Kenduskeag Stream wall repair, design-build: the Director of Engineering recommended Gordon Contracting at $3,871,720 against a $4 million downtown TIF budget, after an RFP with three bidders, scoring and interviews. The work covers one section of the failing wall using modular block and needs Army Corps permits; the mall-area walkway will close during construction. Recommended to the full Council. See Kenduskeag Stream Wall Repair.
- Penjajawoc Stream sewer flow separation (mall area): staff said the project uses the remaining $1.8 million of federal pandemic-relief (ARPA) money, which must be spent by year end, to take the Kmart pump station off line in favor of gravity flow and free capacity for stalled development projects; CNC Lynch recommended (award figure garbled in captions, omitted). A councilor asked about coordinating with nearby state bridge work; staff said the state would not do sewer work and the first phase already used the state's contractor. Recommended to the full Council. See Penjajawoc Stream Sewer Flow Separation.
- Samsara telematics (Public Works): already budgeted; the Director said the system is installed, accidents are down to about zero, and coaching on policy violations is immediate; savings will be clearer after winter. Approved.
- Tax-acquired property workout agreement, 71 Park Street: renewal for another year at $600 per quarter ($2,400 a year), terms met in the prior year; the property is in an estate. The Treasurer was absent, so the interest rate and payoff timeline were not available. Staff asked whether Council wants to hear renewals annually or authorize staff to renew while terms are met; one councilor opposed more workout agreements, others wanted data on whether workouts or taking property cost the city more, and revisions to the workout policy are in progress. Tabled to the next Finance Committee meeting. See Tax-Acquired Property Workout Agreements.
- City Manager's finance update: the interim Finance Director has found the department needs more resources, and the city is weighing a contractor or entry-level temps so senior staff can focus on the audit. The city cannot bond competitively until the outstanding audit is finished, which the manager said might be December at best and more reasonably January; the next audit cannot start until then. Councilors asked for the consultant's progress spreadsheet, last seen at about 39% and now estimated above 50%. See Finance Department Audit Backlog.
Agenda
Agenda PDF posted; see Sources.
Sources
- Agenda: https://bangormaine.gov/AgendaCenter/ViewFile/Agenda/_10052026-938
- Video: https://www.youtube.com/watch?v=anXg3mWwVeg (City of Bangor YouTube channel, 35:38)
- Agenda Center: https://bangormaine.gov/AgendaCenter
Video
Transcript
*These are auto-generated captions; names and numbers may be misheard.
Transcript
01:56Yes.
02:12after this
02:14>> one and then it's a
02:18council meeting council meeting.
02:20>> We do have it looks like we do have
02:22audio now.
02:24Small miracles.
02:26You can hear that right Jeff?
02:35Jeff, are you able to hear audio through
02:37your phone?
02:49>> I'll keep working on that video, but
02:50we'll get started with audio.
02:54Sorry about that.
02:57Sure.
02:58Good evening and welcome to the
03:00regularly scheduled finance committee
03:01meeting. It is Monday, October 5th, 2026
03:05at 5:15 p.m. We apologize we do not have
03:08video, but we are told we have audio.
03:11>> I am councelor Dean. I'm chair finance.
03:15Around the table on the committee are
03:17Carson, councelor Flo, Councelor Beck,
03:20and councelor Morer. We're also joined
03:22by councelor Walker, councelor Fish, and
03:28city manager Lear.
03:34We have bids and purchases on the
03:36agenda. First up is a compact tractor
03:39from public works
03:43approval.
03:45>> Yes. So, this is an item where seven uh
03:50bids were received for the item not
03:53going with the lowest bid because the
03:55lowest bid did not have bid
03:57specifications that matched what we had
04:00asked for. Um, this was budgeted in the
04:02fiscal 27 budget and staff is looking
04:06for committee approval.
04:10>> Have any questions regarding the compact
04:12tractor?
04:17I move staff approval.
04:21>> Okay, we have a second.
04:24Any concerns?
04:27We will go with staff approval for the
04:29United AMG turf for 39,1.
04:37Next up, we have a log loader trailer.
04:44Yes. So, this is another one where we're
04:46just looking for committee approval for
04:48bids were received ranging from 48 to
04:5272,000. And in this instance, staff is
04:55asking uh for approval to go with the
04:59low bidder for this item. Again,
05:01budgeted in 27.
05:08>> I'm curious. It says public works would
05:11use the savings from another bid. What
05:13which bid are they using the savings
05:15from
05:19is going to come up?
05:25>> Oh,
05:27all of that stress and it just
05:31>> the savings is from the bid for the flex
05:35wound rotary cutter.
05:39We had 30,000 on the flex road to be
05:41covered and it went on to 16,868
05:48for it 8. Yeah, 868.99.
05:51So remain was 13,131.
05:58>> I think in in the future it'd be nice to
06:00note it so we would know where it's
06:02coming from.
06:03>> Okay.
06:07make a note that we would like to have a
06:08little additional information on those
06:09in the future would be wonderful.
06:12>> Thank you.
06:14>> Sure.
06:16Another question about the uh you know
06:18both of these item we just approved are
06:20both for budget for $40,000.
06:23These were two separate items even
06:25though they came out of the same account
06:26number.
06:27>> Yes. Okay.
06:32>> Any other questions? Entertain a motion.
06:36>> Staff recommendation.
06:38>> Second. Have
06:39>> a motion. We have a second to go with
06:41the committee approval on the log motor
06:44loader trailer parks United Turf for
06:4748,650.
06:52[clears throat]
06:53>> Next up, docks 11 and 13. Roof
06:55renovations at the airport. Yes, more
06:59roof work at the airport for this
07:01finance committee. um for this um item
07:07that received three bids and are looking
07:10to go with a low bid to roof systems of
07:13Maine was a low bidder. They also won
07:15the bid on several other roof projects
07:18at the airport that you've recently
07:20approved and we do have positive
07:22experience with their work.
07:26>> [clears throat]
07:27>> This one will have to go to full counsel
07:29because of the amount.
07:31>> It's nice to see the local company being
07:33a little bit better.
07:38>> I would move staff recommendation to
07:41full council. Do
07:42>> you have a question?
07:42>> Well, I I just kind of have a question.
07:44I find it interesting that the bid came
07:46in at the exact amount that was budgeted
07:50and I'm curious why why that is. like do
07:52they do they know what our budget is
07:54when they bid and would would they have
07:57>> no Jose Jose can come up you'll see it
07:59there's two account numbers here um I'll
08:03let Jose explain
08:05[clears throat]
08:09>> good evening airport director so when
08:13the two accounts that are uh listed for
08:15it is because the amount that we
08:17budgeted was not sufficient and so we
08:19supplemented uh the amount with savings
08:21from previous uh roofing uh project that
08:24we had.
08:28So that's uh that's when the budget
08:29amount it's even to the amount that this
08:32bid has been awarded for.
08:35>> Can I just ask a follow question? So So
08:38once you saw the bids, is that where you
08:40pulled you pulled that amount in and
08:42added that?
08:42>> Yes.
08:43>> Okay. All right. Thank you.
08:48>> You have questions?
08:51compliment.
08:54>> So, what I guess I understand what
08:57you're doing, but I don't it doesn't
08:59reflect it well here because it says
09:01that the budgeted amount the original
09:04budgeted amount was the exact it really
09:06wasn't. So, it the bud the original
09:09budgeted amount was less and you're
09:11taking it from somewhere else. I think
09:12it's important that that's explained and
09:14it doesn't reflect that here. And so the
09:17form in and of itself that is used for
09:19it doesn't have that type of uh
09:21arrangement. We're certainly happy to
09:23work with the finance department uh the
09:26interim finance uh director um to make
09:29arrangements to the form to u
09:32accommodate for that variance because
09:33that's I I see your point and it just
09:36needs to be adjusted and
09:37>> it's not it's not that we're not going
09:39to approve it or anything. It's just
09:40that it makes it easier less questions.
09:42>> Yep.
09:44So if we have a budgeted amount and then
09:47maybe an amended budgeted amount would
09:49be helpful.
09:53Councelor back
09:54>> I know in other other projects where
09:56that's kind of happened in other
09:57departments where it'll have the budget
09:58amount the award will be more than the
10:00budgeted amount but then it'll explain
10:02in the actual memo you know say
10:04>> where they took it from
10:05>> where they took it from.
10:11Everyone is in agreement that a little
10:13additional info is always helpful when
10:14we make our decisions. [clears throat]
10:17Any other concerns?
10:20We have a motion on the table. Is there
10:22a second? We have a motion. We have a
10:24second.
10:26Any doubt?
10:29Seeing no doubt, this be moved on to
10:36moving right along. We have a boiler
10:38replacement at Cross Insurance Center.
10:42>> So, we received two bids for this work
10:45with a high of 101,000 and a low of
10:4876,000. Staff is recommending that we go
10:51with a low bid. We have experience with
10:54the vendor at the cross center
10:57and this was a budgeted item.
11:03Any questions on this item?
11:12Seeing none, would I entertain a motion?
11:16>> Recommendation.
11:17>> Second.
11:19>> We have a motion. We have a second. We
11:22have a committee at fo on this one.
11:24>> Yes. Just can we give you it?
11:29>> Can I ask a procedural question on this
11:31one? I I'm curious. Uh
11:35granted we got it for less than the
11:37budgeted amount. Now the difference goes
11:39where?
11:41>> So it will live in the department's
11:45capital account.
11:46>> Okay.
11:47>> And they theoretically if they have
11:49expenditures they could bring them to
11:52you for approval.
11:53>> Okay. But only capital expenditures. I
11:55mean if they decide to go out and buy
11:57several smaller items that we don't have
11:59perview over they could buy it out of
12:01this. I'm looking for control.
12:04>> Councelor Mor, that's so unlike you.
12:07[laughter]
12:07Um, I would have to double check about
12:09the cross-pollination. I don't want to
12:11give you an incorrect answer between
12:12capital and um, operating expenses,
12:16whether they could pull those over. I
12:18know it's addressed in the ordinance,
12:20but I'm not off the top of my head
12:21confident in the answer, but I can get
12:23you.
12:23>> Yeah, I think I think it would be
12:25important to know because this is a
12:26sizable amount of money.
12:29Any
12:34other questions?
12:38>> Discuss the Kuskang stream wall repair
12:41design and build. Yes, this one will
12:44also require full council approval and I
12:46think it probably is going to be of a
12:48bit more explanation given the amount of
12:51subject.
13:00Hello Davis, director of engineering.
13:03Um, I have two recommendations for you
13:06tonight. First is the condescreen wall
13:09repair
13:12contract. Um, this is we brought a
13:15report to you back in April about the
13:17animal wall that's failing. Um, and
13:20actually it's as the weeks go by it, you
13:23know, watches are shifted. So, this is a
13:26design build award um for glory
13:29contracting for $3,871,720
13:34uh which is in with our budget amount of
13:36$4 million
13:38from the downtown Tiff. Um we solicited
13:42bids. We had an RFP for design bill. We
13:46had three biders.
13:48Um we scored the bids and then
13:51interviewed all three folks, all three
13:53contractors and uh we feel Gordon did
13:56the best option for us um to get this
13:59done in in our in the regional time plus
14:02also um over right now where this is
14:06only for you know 123 that wall and the
14:09plan is to use that module block that
14:12continue that so that what we have in
14:14front of
14:16for
14:19and this would need a recommendation.
14:24>> I have to say I was impressed with right
14:31looked into aspects of what needs to be
14:34done and
14:35>> they don't know how to do they
14:38out for others to
14:39>> Yes. So they're in the permanent process
14:40with us as well uh being in the stream.
14:43So, we do need
14:45>> army core permits and all that.
14:47>> I'm a little worried because I think my
14:49garden is going to be affected by this
14:50one.
14:51>> Yes, they will be. [laughter]
14:53>> We'll put it back.
14:54>> Okay.
14:55>> Yeah, that that whole
14:58>> mall area will be shut off of course
14:59during this. But
15:02>> we have any serious question?
15:09>> Seeing none, I entertain a motion. Staff
15:12recommendation second
15:14>> motion and a second.
15:16>> Any challenges?
15:19>> Seeing none, we will move to full
15:22council.
15:23>> Thank you.
15:25>> Ready for the next?
15:26>> Yes.
15:26>> And stream sewer flow separation.
15:29>> So this is in the mall area. Um we have
15:32what we call the Kmart pump station.
15:34It's behind Wendy's services road. We
15:39have AR money that was uh those
15:42available for this $1.8 million to to
15:45get capacity in that area the post the
15:49post station in itself with less leg. So
15:53our goal is to instead of uh investing
15:56in a new pump station just to go gravity
15:58in that area. So that gets that takes
16:02away that pump station completely which
16:05is uh better for for us as a system. the
16:08less pump stations we have the better
16:09the for maintenance
16:11and all of that. So this actually we I
16:14came to you guys I think twice already.
16:17Um we have capacity issues that we were
16:20working on were born underneath that was
16:23the first part of money out of this ARPA
16:25funding. Um and then we had um Sergeant
16:28was awarded the contract to support that
16:31barren and then now this is um
16:35it's up by the old van building
16:37Hannifford area. We're actually going to
16:39get capacity um away from that pump
16:42station right now and um upside the
16:45lines. So we have a few projects that
16:47have been laid in for a year or so. uh
16:50and this will get capacity for those
16:52projects to move forward and it um it
16:55spends the rest of the ARPA money that
16:57we have a deadline for at the end of
16:58this year. So we are um we are
17:02recommending CNC Lynch who we've had um
17:05you know good experience with and award
17:08amount is $44,341.50.
17:14>> Any questions?
17:19>> Thank you. Um, so this will get that
17:21ARPA money spent before the end of the
17:23year, then it will get a check out the
17:25door in time. Yes,
17:30>> I'm sure there's a reason, but when I
17:32see other construction going on at the
17:34same site where we're doing
17:36construction, I think this case if the
17:39state's got the um doing work over by
17:42the bridge and not right next door, but
17:44very close and uh just wondering how we
17:49could stretch these offer monies even
17:51though they do need to be spent quickly.
17:53I wondered if there had been any um you
17:56know observation as to any partnership
17:58or what was going on out there that
18:00where they could work collaboratively
18:02with us with our project to kind of
18:04stretch our dollars or our labor or our
18:06time or something project.
18:09>> Yes.
18:10>> Well, I mean the state's not going to do
18:12sewer.
18:13>> I know it was two different things. I
18:14just didn't know if there was any
18:16creative way of looking at the work that
18:17was being done and if there was any, you
18:19know, like extravation. Um the first the
18:21first phase of this certainly we did we
18:24used their forward contractor
18:26>> sergeant is their start contractor so we
18:28saved a lot of that um this you know
18:33for this phase it's it's away from that
18:35area I don't know what we could have
18:37done it could have sergeant but they
18:39they've been on it they weren't a little
18:40bit um their schedule same so we
18:44wouldn't [clears throat] see lunch on
18:46>> I just wanted to make sure Thank you.
18:48Yeah, we certainly do look at that
18:49stuff.
18:50>> Appreciate that. Thank you.
18:55>> Any other questions?
19:01We are looking for a motion.
19:03>> I move staff recommendation.
19:05>> Second.
19:05>> A motion. We have a second.
19:08Any concerns? Any objections? Seeing
19:12none, we'll move this to the full
19:14council.
19:14>> Thank you very much.
19:15>> You're welcome.
19:17Now that it's approved, I'll know that
19:20Jeff and his deputy Eric have worked
19:23tremendously hard over the last two to
19:25three months to make sure that
19:26[clears throat] we spent every last cent
19:29of that 1.8 million in our funds. It has
19:31not been easy to spend that 1.8 million.
19:35They've done a tremendous job.
19:42>> That is excellent news. We certainly
19:44don't want
19:48And last on the agenda for bids and
19:50purchasing, we have a telematic
19:53equipment public works.
19:57>> Yes. Um I'll call proactively call ours
20:01director David Ton up. Um so this is an
20:05item that was approved specifically in
20:08the budget, the purchase of the Samsara
20:12um Helatics system. and we're now
20:16looking for
20:18approval on the actual receipt of those
20:21items.
20:22>> Correct.
20:25>> Good evening.
20:25>> Good evening, Dave Law Director of
20:27Public Works. Uh
20:31>> yeah, they have good
20:33>> uh so
20:35we're in full motion with it. It's
20:38installed in our vehicles. It is going
20:40to be a very useful tool at this point.
20:42and our accident rate has gone down to
20:44about zero at this point. Hoping it's
20:47going to stay that way through winter
20:49activities. Uh our mentoring has gone up
20:52exponentially. If somebody is failing to
20:54follow a policy and get notification and
20:57they get assigned a coach and they get
20:59coached right away. So a lot of good
21:01things going on with it. It's over to
21:03return on investment. It's going to be a
21:04bit probably before we get through this
21:06winter activity to see what's really
21:09going to save us uh on those different
21:11activities or different
21:14uh preventing accidents and policy
21:16violations.
21:18[snorts]
21:22>> Any questions?
21:29>> I move staff recommendation.
21:31>> Second.
21:32>> Have a motion. We have a second.
21:36>> Yeah. Council.
21:38>> Any objections? Seeing no objections,
21:41this all move.
21:42>> Thank you very much.
21:43>> Thank you.
21:46>> Last on the agenda, we have a workout
21:48agreement. 71 Park Street.
21:51>> Yes. So, this is a renewal of an
21:54existing
21:56uh workout agreement. So, um the
21:59one-year agreement that just ended um
22:02called for $600 quarterly payments. Um
22:06and the terms of the agreement have been
22:10met for the past year and the property
22:13owners are looking um for another year
22:17with those same terms.
22:24>> Interest rate is what for that?
22:26>> Oh gosh.
22:28I'm not sure what the current interest
22:29rate is. Um Janelle couldn't be here
22:31tonight. She actually is unwell. So if
22:34we need to um dig into this one, we can
22:37always defer it to the next finance
22:39meeting as well.
22:40>> Janelle being our treasurer.
22:42>> I'm also curious about what's the
22:45expected payoff die? How many years have
22:47we got left?
22:48>> It would depend on the changing interest
22:51rate each year.
22:52>> Must be a guesstimate.
22:55>> Current rate.
22:57Yeah.
23:01>> And actually,
23:03like I said, we can wait on this one if
23:05you'd like those questions before
23:06answered before you consider um whether
23:10to do another year under the same terms.
23:13One thing I wanted to bring up in the
23:15context of this conversation is whether
23:19council wants to continue
23:21to hear these um one-year renewal
23:27or workout agreements every single year
23:30or if when you approve them the first
23:32time. if you would like to authorize
23:35staff so long as the terms of the
23:38agreement have been um complied with in
23:41the prior year to um renew on a yearly
23:46basis so long as the terms are complied
23:48with on the same terms
23:52>> my opinion would be I don't want to see
23:55any more work out agreements because
23:57don't we have an obligation to the
23:59taxpayers to redeem the property after
24:02three is I think we should follow the
24:04rules. So you do you will have a
24:07>> the ones that are there now I can handle
24:09but no means
24:10>> um you will have revisions to the policy
24:14um you had discussed those with
24:17assistant solicitor Inennis and our
24:19treasurer
24:21um probably a couple months ago and
24:24they've been working on revisions to
24:26sort of tighten up um the procedures
24:29that they use to determine when to bring
24:32a workout agreement for you versus bring
24:34a request to take property. Um, I will
24:37say that the policy that they are
24:39putting together does not make it
24:42mandatory
24:43to take a property at the three-year
24:46mark. It has more nuance in it. Um, and
24:52allows for sort of a consideration of
24:53what's in the city's best interest.
24:57But I think we have to be aware of the
24:59taxpayers's best interest also
25:02because the people that aren't paying
25:04the taxes are getting the benefit but
25:08tax not
25:11>> as we're weighing this policy out. It
25:13would be helpful to hear uh the benefits
25:16of the workout agreements and the
25:18staff's opinion. I mean if if they're
25:20seeing success in getting the money they
25:22otherwise wouldn't have.
25:23>> Yeah.
25:25>> That' be helpful to to hear. But I I
25:27understand what the previous speaker
25:28saying that, you know, other taxpayers
25:31see that, you know, we're cutting
25:32breaks. Um you know, whereas, you know,
25:35they're working hard to to get it paid.
25:37Um and it begs a question of, you know,
25:39why aren't they coming in for the
25:40abatement process and those other
25:42programs are out there. Uh so definitely
25:44worthy of a discussion.
25:45>> Yeah,
25:48>> we do have to look at this one at 600
25:50quarterly. That's 2,400 a year. This is
25:53a a decent workout agreement compared to
25:55some.
25:56>> Mhm.
25:56>> But we've also seen where taxes have
25:58gone, you know, 17 years without being
26:00paid. You certainly don't ever want to
26:02get into that situation again.
26:03>> Yeah.
26:04>> So, it definitely, you know, move us to
26:07see those revisions.
26:10Do I hear openness to the idea of
26:15permitting staff to renew
26:18once an agreement is approved by council
26:22in subsequent years without bringing
26:24them back to you or do you still want to
26:26see them year after year?
26:30>> Sure. I guess the question I would have
26:32is what's involved in the process of
26:33renewal like do they go back and review
26:35updated income or anything like that to
26:37make sure you know you know they
26:38secretly hit the lotto you know and
26:40unbeknownst to us you know I think they
26:42should be able to pay it off that kind
26:44of thing that's silly but I mean but in
26:46all seriousness you know if their income
26:48situation has changed significantly you
26:51know change in the process I'm just
26:53curious yeah
26:54>> you know how that review is done what's
26:55involved
26:58>> I was gonna say I would be open to it
27:00But, you know, as long as that person is
27:02making progress and they're and I think
27:05we we wouldn't even allow another
27:07agreement if they didn't complete the
27:10previous one anyway, right? So, yeah.
27:13>> As long as they continue make progress.
27:17>> Okay. I'm just
27:22>> council me.
27:23>> What happens if
27:25or sorry, I need to think about this
27:28question a little bit.
27:29you know, if somebody does this, but
27:31then they, you know, something happens
27:34at some point and then we do end up
27:36taking the property. Like, do we have
27:38any information on the average amount of
27:40time that the city holds on to that
27:44property and if we ultimately end up if
27:47it costs us more to take the property or
27:51to continue with these kinds of
27:53agreements? like I don't know if there
27:56are any statistics on that but it would
27:58be because I mean if we take the
27:59property we're not getting any tax
28:01revenue until we can sell it and if it's
28:04not in sellable condition then that's
28:06going to be a while. So I'm just curious
28:09if there are any stats on like which way
28:12the city ends up being better off
28:15financially.
28:16>> Yeah. I mean there would be stats
28:17because we charge our costs against the
28:19ultimate purchase price. So we would
28:21know whether we've lost money or not.
28:24Mhm.
28:24>> Yeah, that would be good to know. So we
28:26kind of know like sort of in general if
28:30these [snorts] end up being more
28:31beneficial than just ultimately taking
28:33the property overall and that might help
28:35kind of guide, you know, how many
28:36handles going forward. So thank you.
28:40>> Well, I'm just curious. This is in an
28:43estate. Has the estate been settled?
28:45Because if it has, we're kind of out the
28:47gold. It would have got reverted to.
28:53So, you know, where do we stand if it's
28:55in an estate?
28:57>> Yeah.
28:59>> You know, if the estate has money in it,
29:01it would be logical that they'd be
29:02paying I think part of the the will says
29:05they pay the taxes and things due. And,
29:07>> you know, do we know that there was or
29:10wasn't?
29:10>> I think it would be fair to assume that
29:12there's no money in the estate, but they
29:14didn't want to lose the property that
29:16their loved one owned, and so they're
29:19trying to redeem it in order to keep it.
29:22Council
29:28me has a point there that it's not
29:30somebody living in the home.
29:32>> That's right. Right. Well, actually, I
29:34don't know that we know that.
29:36>> I think this one we did, didn't we?
29:44>> I can't remember.
29:46>> The memo doesn't.
29:50Yeah.
29:52>> And as I said, Janelle was going to be
29:54here, but she's sick today. So, she'll
29:57have, I'm sure, have all those answers
29:59at the next finance committee meeting.
30:02>> Carson,
30:02>> thank you to answer um manager Lear's
30:05question about whether or not we'd still
30:08want to see the workout agreements. I
30:09think for me, the more impactful thing
30:12is a review of that policy and changes.
30:15So I think the thing that I had noticed
30:16or focused on in a previous conversation
30:19was that there was a staff guidance
30:21section and I for me thought that the
30:23approach was backwards to what would be
30:25more effective.
30:27>> Um and so I think if for me when I'm in
30:30a place where I'm comfortable with the
30:32policy and how it would be effectuated
30:34then I would not have an issue having
30:36staff
30:37>> continue to work on those. Okay.
30:43Oh, one more comment and this but this
30:46is to I think councelor Meror an earlier
30:48question that you had which was related
30:50to capital expenditures in the budget. I
30:53think according to like state charter
30:55our charter and state law capital
30:57expenditures are in full force for up to
31:00three years until they're either
31:02extended or abandoned and they can be
31:05abandoned officially by somebody coming
31:07back to us or just by nature of
31:10something persisting for 3 years without
31:12having been expended. There's nothing in
31:14that paragraph that tells me that they
31:17would be eligible to take that
31:20appropriation and spend it
31:22[clears throat] on something else
31:23because that appropriation was specific
31:27is my that's my initial answer to that
31:30based on what I was reading.
31:34>> Don't ask me like I'm an expert now. I'm
31:36just telling you what I was just
31:37reading.
31:38>> Okay, I won't.
31:45As far as this workout agreement, be
31:48comfortable moving forward or do we need
31:50more information?
31:55>> I'll put
31:56>> I'd like to see more information.
31:59>> Back.
31:59>> I'd make a motion to table this until
32:01the next finance meeting.
32:03>> Second motion and a second. We will
32:06table this until we have a little bit
32:08more information on the process and that
32:11will be at our next finance committee
32:13meeting.
32:15Do we have any more updates regarding
32:18finance?
32:19>> None today. Not today.
32:22>> Just was a good time to ask how they
32:24are. [laughter]
32:26>> You can um
32:30not great if I'm being honest. Um, I
32:34think our interim finance director has
32:36put in a ton of ton of effort to
32:39[clears throat] really dig into where
32:40the finance department is currently and
32:44I personally feel more confident than I
32:47felt in the year I've been here
32:48understanding
32:50where we are. Um,
32:53but I think she has identified very
32:56fairly so that she really needs
32:59additional resources to catch up. And so
33:02we are evaluating what that looks like,
33:05whether it's hiring an contractor to
33:08provide professional services or to hire
33:11temps. I think one of the things that
33:14she's observed is that higher level
33:18staff in the finance department have
33:21been spending a lot of time doing work
33:25that should be done by more entry-level
33:27staff. And so I think that we're leaning
33:30towards procuring more entry-level temps
33:33to do data entry and processing so that
33:36she and other higher level staff can
33:38focus on responding to the audit.
33:42>> And a follow-up question, how does the
33:45lack of an audit affect our bonding?
33:48>> So we really can't go out to bond in a
33:53competitive way until this most recent
33:55audit is completed. So what would with
33:58the new help or you know what would anti
34:02be the anticipated finalization of the
34:04budget? I know that's a wild question
34:06but I mean are we looking at six months
34:08a year? I mean how long
34:10>> for the currently outstanding? Not not a
34:13year. Um
34:15>> don't promise anything.
34:17>> Yeah, [laughter] right. Um I think I
34:20think December is hopeful and January is
34:24reasonable.
34:27which is not a great place to be. I
34:29don't want to say say that as though
34:30that's a win. I mean, that's a not a
34:32great place to be.
34:33>> And how does this affect next year's or
34:36the year that hasn't started? The audit
34:37that hasn't started yet.
34:39>> I mean, we can't we can't start the
34:40following audit until this one's
34:42completed.
34:43>> Yeah.
34:44>> Okay. [clears throat]
34:46>> Yes.
34:46>> Uh just a follow up as well as uh RKO
34:50was giving council that updated
34:52spreadsheet showing how it was. I
34:54haven't seen a report from them in a
34:56while. I just wonder if someone could
34:57pass along a message to them of those
34:59were helpful and really like to see
35:00those I like to see those
35:02>> and I want to say the last one you got
35:03we were at like 39%.
35:06>> Um which I I think there's been
35:09progress. We should be above 50 but
35:11we're certainly not near completion.
35:14I I'll follow up on [clears throat]
35:16another update
35:19that would be helpful I think for
35:20everyone.
35:23Any other questions for city manager
35:25Leer?
35:28Seeing none, we will adjourn finance at
35:325:50 p.m.
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