2026-10-05 - Finance Committee

Summary

Built from the city's posted agenda and YouTube auto-generated captions; the meeting had audio only, and no minutes are posted. Councilor Dean chaired; the committee met from about 5:15 PM to 5:50 PM. Items were moved by voice vote with tallies not stated.

  • Compact tractor (Public Works): seven bids; staff recommended an award to United AMG Turf over the low bidder because the low bid did not meet specifications; budgeted in FY27. Approved.
  • Log loader trailer (Public Works): four bids from about $48,000 to $72,000; low bidder United Turf at $48,650, budgeted in FY27, with the budget overage covered from savings on a rotary cutter bid. Councilors asked staff to note where such savings come from in future memos. Approved.
  • Airport Docks 11 and 13 roof renovations: three bids; low bidder Roof Systems of Maine, which has won several recent airport roof projects. The bid equaled the budget because the airport supplemented an insufficient budget with savings from earlier roofing work; councilors asked that the purchase form show an original and an amended budget. Recommended to the full Council. See Airport Roof Projects.
  • Cross Insurance Center boiler replacement: two bids from about $76,000 to $101,000; low bid recommended, budgeted. A councilor asked where the savings go; staff said they stay in the department's capital account and may be spent only on capital items, with the exact limits to be confirmed. Approved.
  • Kenduskeag Stream wall repair, design-build: the Director of Engineering recommended Gordon Contracting at $3,871,720 against a $4 million downtown TIF budget, after an RFP with three bidders, scoring and interviews. The work covers one section of the failing wall using modular block and needs Army Corps permits; the mall-area walkway will close during construction. Recommended to the full Council. See Kenduskeag Stream Wall Repair.
  • Penjajawoc Stream sewer flow separation (mall area): staff said the project uses the remaining $1.8 million of federal pandemic-relief (ARPA) money, which must be spent by year end, to take the Kmart pump station off line in favor of gravity flow and free capacity for stalled development projects; CNC Lynch recommended (award figure garbled in captions, omitted). A councilor asked about coordinating with nearby state bridge work; staff said the state would not do sewer work and the first phase already used the state's contractor. Recommended to the full Council. See Penjajawoc Stream Sewer Flow Separation.
  • Samsara telematics (Public Works): already budgeted; the Director said the system is installed, accidents are down to about zero, and coaching on policy violations is immediate; savings will be clearer after winter. Approved.
  • Tax-acquired property workout agreement, 71 Park Street: renewal for another year at $600 per quarter ($2,400 a year), terms met in the prior year; the property is in an estate. The Treasurer was absent, so the interest rate and payoff timeline were not available. Staff asked whether Council wants to hear renewals annually or authorize staff to renew while terms are met; one councilor opposed more workout agreements, others wanted data on whether workouts or taking property cost the city more, and revisions to the workout policy are in progress. Tabled to the next Finance Committee meeting. See Tax-Acquired Property Workout Agreements.
  • City Manager's finance update: the interim Finance Director has found the department needs more resources, and the city is weighing a contractor or entry-level temps so senior staff can focus on the audit. The city cannot bond competitively until the outstanding audit is finished, which the manager said might be December at best and more reasonably January; the next audit cannot start until then. Councilors asked for the consultant's progress spreadsheet, last seen at about 39% and now estimated above 50%. See Finance Department Audit Backlog.

Agenda

Agenda PDF posted; see Sources.

Sources

Video

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Transcript

*These are auto-generated captions; names and numbers may be misheard.

Transcript

01:56Yes.

02:12after this

02:14>> one and then it's a

02:18council meeting council meeting.

02:20>> We do have it looks like we do have

02:22audio now.

02:24Small miracles.

02:26You can hear that right Jeff?

02:35Jeff, are you able to hear audio through

02:37your phone?

02:49>> I'll keep working on that video, but

02:50we'll get started with audio.

02:54Sorry about that.

02:57Sure.

02:58Good evening and welcome to the

03:00regularly scheduled finance committee

03:01meeting. It is Monday, October 5th, 2026

03:05at 5:15 p.m. We apologize we do not have

03:08video, but we are told we have audio.

03:11>> I am councelor Dean. I'm chair finance.

03:15Around the table on the committee are

03:17Carson, councelor Flo, Councelor Beck,

03:20and councelor Morer. We're also joined

03:22by councelor Walker, councelor Fish, and

03:28city manager Lear.

03:34We have bids and purchases on the

03:36agenda. First up is a compact tractor

03:39from public works

03:43approval.

03:45>> Yes. So, this is an item where seven uh

03:50bids were received for the item not

03:53going with the lowest bid because the

03:55lowest bid did not have bid

03:57specifications that matched what we had

04:00asked for. Um, this was budgeted in the

04:02fiscal 27 budget and staff is looking

04:06for committee approval.

04:10>> Have any questions regarding the compact

04:12tractor?

04:17I move staff approval.

04:21>> Okay, we have a second.

04:24Any concerns?

04:27We will go with staff approval for the

04:29United AMG turf for 39,1.

04:37Next up, we have a log loader trailer.

04:44Yes. So, this is another one where we're

04:46just looking for committee approval for

04:48bids were received ranging from 48 to

04:5272,000. And in this instance, staff is

04:55asking uh for approval to go with the

04:59low bidder for this item. Again,

05:01budgeted in 27.

05:08>> I'm curious. It says public works would

05:11use the savings from another bid. What

05:13which bid are they using the savings

05:15from

05:19is going to come up?

05:25>> Oh,

05:27all of that stress and it just

05:31>> the savings is from the bid for the flex

05:35wound rotary cutter.

05:39We had 30,000 on the flex road to be

05:41covered and it went on to 16,868

05:48for it 8. Yeah, 868.99.

05:51So remain was 13,131.

05:58>> I think in in the future it'd be nice to

06:00note it so we would know where it's

06:02coming from.

06:03>> Okay.

06:07make a note that we would like to have a

06:08little additional information on those

06:09in the future would be wonderful.

06:12>> Thank you.

06:14>> Sure.

06:16Another question about the uh you know

06:18both of these item we just approved are

06:20both for budget for $40,000.

06:23These were two separate items even

06:25though they came out of the same account

06:26number.

06:27>> Yes. Okay.

06:32>> Any other questions? Entertain a motion.

06:36>> Staff recommendation.

06:38>> Second. Have

06:39>> a motion. We have a second to go with

06:41the committee approval on the log motor

06:44loader trailer parks United Turf for

06:4748,650.

06:52[clears throat]

06:53>> Next up, docks 11 and 13. Roof

06:55renovations at the airport. Yes, more

06:59roof work at the airport for this

07:01finance committee. um for this um item

07:07that received three bids and are looking

07:10to go with a low bid to roof systems of

07:13Maine was a low bidder. They also won

07:15the bid on several other roof projects

07:18at the airport that you've recently

07:20approved and we do have positive

07:22experience with their work.

07:26>> [clears throat]

07:27>> This one will have to go to full counsel

07:29because of the amount.

07:31>> It's nice to see the local company being

07:33a little bit better.

07:38>> I would move staff recommendation to

07:41full council. Do

07:42>> you have a question?

07:42>> Well, I I just kind of have a question.

07:44I find it interesting that the bid came

07:46in at the exact amount that was budgeted

07:50and I'm curious why why that is. like do

07:52they do they know what our budget is

07:54when they bid and would would they have

07:57>> no Jose Jose can come up you'll see it

07:59there's two account numbers here um I'll

08:03let Jose explain

08:05[clears throat]

08:09>> good evening airport director so when

08:13the two accounts that are uh listed for

08:15it is because the amount that we

08:17budgeted was not sufficient and so we

08:19supplemented uh the amount with savings

08:21from previous uh roofing uh project that

08:24we had.

08:28So that's uh that's when the budget

08:29amount it's even to the amount that this

08:32bid has been awarded for.

08:35>> Can I just ask a follow question? So So

08:38once you saw the bids, is that where you

08:40pulled you pulled that amount in and

08:42added that?

08:42>> Yes.

08:43>> Okay. All right. Thank you.

08:48>> You have questions?

08:51compliment.

08:54>> So, what I guess I understand what

08:57you're doing, but I don't it doesn't

08:59reflect it well here because it says

09:01that the budgeted amount the original

09:04budgeted amount was the exact it really

09:06wasn't. So, it the bud the original

09:09budgeted amount was less and you're

09:11taking it from somewhere else. I think

09:12it's important that that's explained and

09:14it doesn't reflect that here. And so the

09:17form in and of itself that is used for

09:19it doesn't have that type of uh

09:21arrangement. We're certainly happy to

09:23work with the finance department uh the

09:26interim finance uh director um to make

09:29arrangements to the form to u

09:32accommodate for that variance because

09:33that's I I see your point and it just

09:36needs to be adjusted and

09:37>> it's not it's not that we're not going

09:39to approve it or anything. It's just

09:40that it makes it easier less questions.

09:42>> Yep.

09:44So if we have a budgeted amount and then

09:47maybe an amended budgeted amount would

09:49be helpful.

09:53Councelor back

09:54>> I know in other other projects where

09:56that's kind of happened in other

09:57departments where it'll have the budget

09:58amount the award will be more than the

10:00budgeted amount but then it'll explain

10:02in the actual memo you know say

10:04>> where they took it from

10:05>> where they took it from.

10:11Everyone is in agreement that a little

10:13additional info is always helpful when

10:14we make our decisions. [clears throat]

10:17Any other concerns?

10:20We have a motion on the table. Is there

10:22a second? We have a motion. We have a

10:24second.

10:26Any doubt?

10:29Seeing no doubt, this be moved on to

10:36moving right along. We have a boiler

10:38replacement at Cross Insurance Center.

10:42>> So, we received two bids for this work

10:45with a high of 101,000 and a low of

10:4876,000. Staff is recommending that we go

10:51with a low bid. We have experience with

10:54the vendor at the cross center

10:57and this was a budgeted item.

11:03Any questions on this item?

11:12Seeing none, would I entertain a motion?

11:16>> Recommendation.

11:17>> Second.

11:19>> We have a motion. We have a second. We

11:22have a committee at fo on this one.

11:24>> Yes. Just can we give you it?

11:29>> Can I ask a procedural question on this

11:31one? I I'm curious. Uh

11:35granted we got it for less than the

11:37budgeted amount. Now the difference goes

11:39where?

11:41>> So it will live in the department's

11:45capital account.

11:46>> Okay.

11:47>> And they theoretically if they have

11:49expenditures they could bring them to

11:52you for approval.

11:53>> Okay. But only capital expenditures. I

11:55mean if they decide to go out and buy

11:57several smaller items that we don't have

11:59perview over they could buy it out of

12:01this. I'm looking for control.

12:04>> Councelor Mor, that's so unlike you.

12:07[laughter]

12:07Um, I would have to double check about

12:09the cross-pollination. I don't want to

12:11give you an incorrect answer between

12:12capital and um, operating expenses,

12:16whether they could pull those over. I

12:18know it's addressed in the ordinance,

12:20but I'm not off the top of my head

12:21confident in the answer, but I can get

12:23you.

12:23>> Yeah, I think I think it would be

12:25important to know because this is a

12:26sizable amount of money.

12:29Any

12:34other questions?

12:38>> Discuss the Kuskang stream wall repair

12:41design and build. Yes, this one will

12:44also require full council approval and I

12:46think it probably is going to be of a

12:48bit more explanation given the amount of

12:51subject.

13:00Hello Davis, director of engineering.

13:03Um, I have two recommendations for you

13:06tonight. First is the condescreen wall

13:09repair

13:12contract. Um, this is we brought a

13:15report to you back in April about the

13:17animal wall that's failing. Um, and

13:20actually it's as the weeks go by it, you

13:23know, watches are shifted. So, this is a

13:26design build award um for glory

13:29contracting for $3,871,720

13:34uh which is in with our budget amount of

13:36$4 million

13:38from the downtown Tiff. Um we solicited

13:42bids. We had an RFP for design bill. We

13:46had three biders.

13:48Um we scored the bids and then

13:51interviewed all three folks, all three

13:53contractors and uh we feel Gordon did

13:56the best option for us um to get this

13:59done in in our in the regional time plus

14:02also um over right now where this is

14:06only for you know 123 that wall and the

14:09plan is to use that module block that

14:12continue that so that what we have in

14:14front of

14:16for

14:19and this would need a recommendation.

14:24>> I have to say I was impressed with right

14:31looked into aspects of what needs to be

14:34done and

14:35>> they don't know how to do they

14:38out for others to

14:39>> Yes. So they're in the permanent process

14:40with us as well uh being in the stream.

14:43So, we do need

14:45>> army core permits and all that.

14:47>> I'm a little worried because I think my

14:49garden is going to be affected by this

14:50one.

14:51>> Yes, they will be. [laughter]

14:53>> We'll put it back.

14:54>> Okay.

14:55>> Yeah, that that whole

14:58>> mall area will be shut off of course

14:59during this. But

15:02>> we have any serious question?

15:09>> Seeing none, I entertain a motion. Staff

15:12recommendation second

15:14>> motion and a second.

15:16>> Any challenges?

15:19>> Seeing none, we will move to full

15:22council.

15:23>> Thank you.

15:25>> Ready for the next?

15:26>> Yes.

15:26>> And stream sewer flow separation.

15:29>> So this is in the mall area. Um we have

15:32what we call the Kmart pump station.

15:34It's behind Wendy's services road. We

15:39have AR money that was uh those

15:42available for this $1.8 million to to

15:45get capacity in that area the post the

15:49post station in itself with less leg. So

15:53our goal is to instead of uh investing

15:56in a new pump station just to go gravity

15:58in that area. So that gets that takes

16:02away that pump station completely which

16:05is uh better for for us as a system. the

16:08less pump stations we have the better

16:09the for maintenance

16:11and all of that. So this actually we I

16:14came to you guys I think twice already.

16:17Um we have capacity issues that we were

16:20working on were born underneath that was

16:23the first part of money out of this ARPA

16:25funding. Um and then we had um Sergeant

16:28was awarded the contract to support that

16:31barren and then now this is um

16:35it's up by the old van building

16:37Hannifford area. We're actually going to

16:39get capacity um away from that pump

16:42station right now and um upside the

16:45lines. So we have a few projects that

16:47have been laid in for a year or so. uh

16:50and this will get capacity for those

16:52projects to move forward and it um it

16:55spends the rest of the ARPA money that

16:57we have a deadline for at the end of

16:58this year. So we are um we are

17:02recommending CNC Lynch who we've had um

17:05you know good experience with and award

17:08amount is $44,341.50.

17:14>> Any questions?

17:19>> Thank you. Um, so this will get that

17:21ARPA money spent before the end of the

17:23year, then it will get a check out the

17:25door in time. Yes,

17:30>> I'm sure there's a reason, but when I

17:32see other construction going on at the

17:34same site where we're doing

17:36construction, I think this case if the

17:39state's got the um doing work over by

17:42the bridge and not right next door, but

17:44very close and uh just wondering how we

17:49could stretch these offer monies even

17:51though they do need to be spent quickly.

17:53I wondered if there had been any um you

17:56know observation as to any partnership

17:58or what was going on out there that

18:00where they could work collaboratively

18:02with us with our project to kind of

18:04stretch our dollars or our labor or our

18:06time or something project.

18:09>> Yes.

18:10>> Well, I mean the state's not going to do

18:12sewer.

18:13>> I know it was two different things. I

18:14just didn't know if there was any

18:16creative way of looking at the work that

18:17was being done and if there was any, you

18:19know, like extravation. Um the first the

18:21first phase of this certainly we did we

18:24used their forward contractor

18:26>> sergeant is their start contractor so we

18:28saved a lot of that um this you know

18:33for this phase it's it's away from that

18:35area I don't know what we could have

18:37done it could have sergeant but they

18:39they've been on it they weren't a little

18:40bit um their schedule same so we

18:44wouldn't [clears throat] see lunch on

18:46>> I just wanted to make sure Thank you.

18:48Yeah, we certainly do look at that

18:49stuff.

18:50>> Appreciate that. Thank you.

18:55>> Any other questions?

19:01We are looking for a motion.

19:03>> I move staff recommendation.

19:05>> Second.

19:05>> A motion. We have a second.

19:08Any concerns? Any objections? Seeing

19:12none, we'll move this to the full

19:14council.

19:14>> Thank you very much.

19:15>> You're welcome.

19:17Now that it's approved, I'll know that

19:20Jeff and his deputy Eric have worked

19:23tremendously hard over the last two to

19:25three months to make sure that

19:26[clears throat] we spent every last cent

19:29of that 1.8 million in our funds. It has

19:31not been easy to spend that 1.8 million.

19:35They've done a tremendous job.

19:42>> That is excellent news. We certainly

19:44don't want

19:48And last on the agenda for bids and

19:50purchasing, we have a telematic

19:53equipment public works.

19:57>> Yes. Um I'll call proactively call ours

20:01director David Ton up. Um so this is an

20:05item that was approved specifically in

20:08the budget, the purchase of the Samsara

20:12um Helatics system. and we're now

20:16looking for

20:18approval on the actual receipt of those

20:21items.

20:22>> Correct.

20:25>> Good evening.

20:25>> Good evening, Dave Law Director of

20:27Public Works. Uh

20:31>> yeah, they have good

20:33>> uh so

20:35we're in full motion with it. It's

20:38installed in our vehicles. It is going

20:40to be a very useful tool at this point.

20:42and our accident rate has gone down to

20:44about zero at this point. Hoping it's

20:47going to stay that way through winter

20:49activities. Uh our mentoring has gone up

20:52exponentially. If somebody is failing to

20:54follow a policy and get notification and

20:57they get assigned a coach and they get

20:59coached right away. So a lot of good

21:01things going on with it. It's over to

21:03return on investment. It's going to be a

21:04bit probably before we get through this

21:06winter activity to see what's really

21:09going to save us uh on those different

21:11activities or different

21:14uh preventing accidents and policy

21:16violations.

21:18[snorts]

21:22>> Any questions?

21:29>> I move staff recommendation.

21:31>> Second.

21:32>> Have a motion. We have a second.

21:36>> Yeah. Council.

21:38>> Any objections? Seeing no objections,

21:41this all move.

21:42>> Thank you very much.

21:43>> Thank you.

21:46>> Last on the agenda, we have a workout

21:48agreement. 71 Park Street.

21:51>> Yes. So, this is a renewal of an

21:54existing

21:56uh workout agreement. So, um the

21:59one-year agreement that just ended um

22:02called for $600 quarterly payments. Um

22:06and the terms of the agreement have been

22:10met for the past year and the property

22:13owners are looking um for another year

22:17with those same terms.

22:24>> Interest rate is what for that?

22:26>> Oh gosh.

22:28I'm not sure what the current interest

22:29rate is. Um Janelle couldn't be here

22:31tonight. She actually is unwell. So if

22:34we need to um dig into this one, we can

22:37always defer it to the next finance

22:39meeting as well.

22:40>> Janelle being our treasurer.

22:42>> I'm also curious about what's the

22:45expected payoff die? How many years have

22:47we got left?

22:48>> It would depend on the changing interest

22:51rate each year.

22:52>> Must be a guesstimate.

22:55>> Current rate.

22:57Yeah.

23:01>> And actually,

23:03like I said, we can wait on this one if

23:05you'd like those questions before

23:06answered before you consider um whether

23:10to do another year under the same terms.

23:13One thing I wanted to bring up in the

23:15context of this conversation is whether

23:19council wants to continue

23:21to hear these um one-year renewal

23:27or workout agreements every single year

23:30or if when you approve them the first

23:32time. if you would like to authorize

23:35staff so long as the terms of the

23:38agreement have been um complied with in

23:41the prior year to um renew on a yearly

23:46basis so long as the terms are complied

23:48with on the same terms

23:52>> my opinion would be I don't want to see

23:55any more work out agreements because

23:57don't we have an obligation to the

23:59taxpayers to redeem the property after

24:02three is I think we should follow the

24:04rules. So you do you will have a

24:07>> the ones that are there now I can handle

24:09but no means

24:10>> um you will have revisions to the policy

24:14um you had discussed those with

24:17assistant solicitor Inennis and our

24:19treasurer

24:21um probably a couple months ago and

24:24they've been working on revisions to

24:26sort of tighten up um the procedures

24:29that they use to determine when to bring

24:32a workout agreement for you versus bring

24:34a request to take property. Um, I will

24:37say that the policy that they are

24:39putting together does not make it

24:42mandatory

24:43to take a property at the three-year

24:46mark. It has more nuance in it. Um, and

24:52allows for sort of a consideration of

24:53what's in the city's best interest.

24:57But I think we have to be aware of the

24:59taxpayers's best interest also

25:02because the people that aren't paying

25:04the taxes are getting the benefit but

25:08tax not

25:11>> as we're weighing this policy out. It

25:13would be helpful to hear uh the benefits

25:16of the workout agreements and the

25:18staff's opinion. I mean if if they're

25:20seeing success in getting the money they

25:22otherwise wouldn't have.

25:23>> Yeah.

25:25>> That' be helpful to to hear. But I I

25:27understand what the previous speaker

25:28saying that, you know, other taxpayers

25:31see that, you know, we're cutting

25:32breaks. Um you know, whereas, you know,

25:35they're working hard to to get it paid.

25:37Um and it begs a question of, you know,

25:39why aren't they coming in for the

25:40abatement process and those other

25:42programs are out there. Uh so definitely

25:44worthy of a discussion.

25:45>> Yeah,

25:48>> we do have to look at this one at 600

25:50quarterly. That's 2,400 a year. This is

25:53a a decent workout agreement compared to

25:55some.

25:56>> Mhm.

25:56>> But we've also seen where taxes have

25:58gone, you know, 17 years without being

26:00paid. You certainly don't ever want to

26:02get into that situation again.

26:03>> Yeah.

26:04>> So, it definitely, you know, move us to

26:07see those revisions.

26:10Do I hear openness to the idea of

26:15permitting staff to renew

26:18once an agreement is approved by council

26:22in subsequent years without bringing

26:24them back to you or do you still want to

26:26see them year after year?

26:30>> Sure. I guess the question I would have

26:32is what's involved in the process of

26:33renewal like do they go back and review

26:35updated income or anything like that to

26:37make sure you know you know they

26:38secretly hit the lotto you know and

26:40unbeknownst to us you know I think they

26:42should be able to pay it off that kind

26:44of thing that's silly but I mean but in

26:46all seriousness you know if their income

26:48situation has changed significantly you

26:51know change in the process I'm just

26:53curious yeah

26:54>> you know how that review is done what's

26:55involved

26:58>> I was gonna say I would be open to it

27:00But, you know, as long as that person is

27:02making progress and they're and I think

27:05we we wouldn't even allow another

27:07agreement if they didn't complete the

27:10previous one anyway, right? So, yeah.

27:13>> As long as they continue make progress.

27:17>> Okay. I'm just

27:22>> council me.

27:23>> What happens if

27:25or sorry, I need to think about this

27:28question a little bit.

27:29you know, if somebody does this, but

27:31then they, you know, something happens

27:34at some point and then we do end up

27:36taking the property. Like, do we have

27:38any information on the average amount of

27:40time that the city holds on to that

27:44property and if we ultimately end up if

27:47it costs us more to take the property or

27:51to continue with these kinds of

27:53agreements? like I don't know if there

27:56are any statistics on that but it would

27:58be because I mean if we take the

27:59property we're not getting any tax

28:01revenue until we can sell it and if it's

28:04not in sellable condition then that's

28:06going to be a while. So I'm just curious

28:09if there are any stats on like which way

28:12the city ends up being better off

28:15financially.

28:16>> Yeah. I mean there would be stats

28:17because we charge our costs against the

28:19ultimate purchase price. So we would

28:21know whether we've lost money or not.

28:24Mhm.

28:24>> Yeah, that would be good to know. So we

28:26kind of know like sort of in general if

28:30these [snorts] end up being more

28:31beneficial than just ultimately taking

28:33the property overall and that might help

28:35kind of guide, you know, how many

28:36handles going forward. So thank you.

28:40>> Well, I'm just curious. This is in an

28:43estate. Has the estate been settled?

28:45Because if it has, we're kind of out the

28:47gold. It would have got reverted to.

28:53So, you know, where do we stand if it's

28:55in an estate?

28:57>> Yeah.

28:59>> You know, if the estate has money in it,

29:01it would be logical that they'd be

29:02paying I think part of the the will says

29:05they pay the taxes and things due. And,

29:07>> you know, do we know that there was or

29:10wasn't?

29:10>> I think it would be fair to assume that

29:12there's no money in the estate, but they

29:14didn't want to lose the property that

29:16their loved one owned, and so they're

29:19trying to redeem it in order to keep it.

29:22Council

29:28me has a point there that it's not

29:30somebody living in the home.

29:32>> That's right. Right. Well, actually, I

29:34don't know that we know that.

29:36>> I think this one we did, didn't we?

29:44>> I can't remember.

29:46>> The memo doesn't.

29:50Yeah.

29:52>> And as I said, Janelle was going to be

29:54here, but she's sick today. So, she'll

29:57have, I'm sure, have all those answers

29:59at the next finance committee meeting.

30:02>> Carson,

30:02>> thank you to answer um manager Lear's

30:05question about whether or not we'd still

30:08want to see the workout agreements. I

30:09think for me, the more impactful thing

30:12is a review of that policy and changes.

30:15So I think the thing that I had noticed

30:16or focused on in a previous conversation

30:19was that there was a staff guidance

30:21section and I for me thought that the

30:23approach was backwards to what would be

30:25more effective.

30:27>> Um and so I think if for me when I'm in

30:30a place where I'm comfortable with the

30:32policy and how it would be effectuated

30:34then I would not have an issue having

30:36staff

30:37>> continue to work on those. Okay.

30:43Oh, one more comment and this but this

30:46is to I think councelor Meror an earlier

30:48question that you had which was related

30:50to capital expenditures in the budget. I

30:53think according to like state charter

30:55our charter and state law capital

30:57expenditures are in full force for up to

31:00three years until they're either

31:02extended or abandoned and they can be

31:05abandoned officially by somebody coming

31:07back to us or just by nature of

31:10something persisting for 3 years without

31:12having been expended. There's nothing in

31:14that paragraph that tells me that they

31:17would be eligible to take that

31:20appropriation and spend it

31:22[clears throat] on something else

31:23because that appropriation was specific

31:27is my that's my initial answer to that

31:30based on what I was reading.

31:34>> Don't ask me like I'm an expert now. I'm

31:36just telling you what I was just

31:37reading.

31:38>> Okay, I won't.

31:45As far as this workout agreement, be

31:48comfortable moving forward or do we need

31:50more information?

31:55>> I'll put

31:56>> I'd like to see more information.

31:59>> Back.

31:59>> I'd make a motion to table this until

32:01the next finance meeting.

32:03>> Second motion and a second. We will

32:06table this until we have a little bit

32:08more information on the process and that

32:11will be at our next finance committee

32:13meeting.

32:15Do we have any more updates regarding

32:18finance?

32:19>> None today. Not today.

32:22>> Just was a good time to ask how they

32:24are. [laughter]

32:26>> You can um

32:30not great if I'm being honest. Um, I

32:34think our interim finance director has

32:36put in a ton of ton of effort to

32:39[clears throat] really dig into where

32:40the finance department is currently and

32:44I personally feel more confident than I

32:47felt in the year I've been here

32:48understanding

32:50where we are. Um,

32:53but I think she has identified very

32:56fairly so that she really needs

32:59additional resources to catch up. And so

33:02we are evaluating what that looks like,

33:05whether it's hiring an contractor to

33:08provide professional services or to hire

33:11temps. I think one of the things that

33:14she's observed is that higher level

33:18staff in the finance department have

33:21been spending a lot of time doing work

33:25that should be done by more entry-level

33:27staff. And so I think that we're leaning

33:30towards procuring more entry-level temps

33:33to do data entry and processing so that

33:36she and other higher level staff can

33:38focus on responding to the audit.

33:42>> And a follow-up question, how does the

33:45lack of an audit affect our bonding?

33:48>> So we really can't go out to bond in a

33:53competitive way until this most recent

33:55audit is completed. So what would with

33:58the new help or you know what would anti

34:02be the anticipated finalization of the

34:04budget? I know that's a wild question

34:06but I mean are we looking at six months

34:08a year? I mean how long

34:10>> for the currently outstanding? Not not a

34:13year. Um

34:15>> don't promise anything.

34:17>> Yeah, [laughter] right. Um I think I

34:20think December is hopeful and January is

34:24reasonable.

34:27which is not a great place to be. I

34:29don't want to say say that as though

34:30that's a win. I mean, that's a not a

34:32great place to be.

34:33>> And how does this affect next year's or

34:36the year that hasn't started? The audit

34:37that hasn't started yet.

34:39>> I mean, we can't we can't start the

34:40following audit until this one's

34:42completed.

34:43>> Yeah.

34:44>> Okay. [clears throat]

34:46>> Yes.

34:46>> Uh just a follow up as well as uh RKO

34:50was giving council that updated

34:52spreadsheet showing how it was. I

34:54haven't seen a report from them in a

34:56while. I just wonder if someone could

34:57pass along a message to them of those

34:59were helpful and really like to see

35:00those I like to see those

35:02>> and I want to say the last one you got

35:03we were at like 39%.

35:06>> Um which I I think there's been

35:09progress. We should be above 50 but

35:11we're certainly not near completion.

35:14I I'll follow up on [clears throat]

35:16another update

35:19that would be helpful I think for

35:20everyone.

35:23Any other questions for city manager

35:25Leer?

35:28Seeing none, we will adjourn finance at

35:325:50 p.m.

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