2026-10-29 - Joint School Construction Board

02:02Mhm.

03:12>> There we go.

03:13>> There we go.

03:14>> The magic

03:17>> Yeah, we we blame them.

03:18>> We blame them and we were right.

03:19[laughter]

03:21>> Thanks, Kevin.

03:23>> So now we will

03:24call to order the meeting of the

03:27October 29 JSC meeting. I'll entertain a

03:31motion for acceptance of the September

03:3224th, 2026 minute meetings.

03:36>> So moved.

03:37>> Second.

03:38>> Been moved, properly seconded. Any

03:39abstentions? Any objections? Hearing

03:42none, approved.

03:44Secretary's [clears throat] report.

03:47>> Yes, good morning, Mayor and board

03:48members.

03:49We continue to work on the the PLA.

03:53We have three meetings scheduled, two in

03:56November and one in December.

03:59So we

04:00you know, the the parties are very

04:02focused on it.

04:04There are some

04:05key issues. Um I think

04:08the number one being the city's um

04:11or the JSEB's diversity plan

04:13that may be somewhat contentious.

04:17So, my proposal is at the next board

04:20meeting in

04:22November, we can bring in our outside

04:25PLA counsel

04:26and have an executive session

04:29because I think after our November

04:3110th meeting with the trade unions,

04:33we'll have a better sense of where that

04:35stands. And

04:36if we have to

04:37>> most part, it's the same as been for the

04:39other phase, right?

04:41>> I think we did increase our percentages

04:44this this time around.

04:45>> Okay.

04:46>> And they've expressed some concerns

04:48about that.

04:49>> Hm.

04:51That's interesting.

04:53>> So,

04:54>> Okay.

04:55>> we're we're sticking with our diversity

04:56plan and

04:57>> Yes, we are.

04:58>> We'll we'll we've we've said that to

05:00them and we'll see how it goes on

05:01November.

05:03>> Okay. Thank you.

05:04>> we'll report back.

05:05>> Okay.

05:06>> Um

05:07On a different front, we have before you

05:09the annual directors and officers

05:11liability insurance.

05:13The premium actually went down slightly

05:15this year, which is unusual in the world

05:18we live in. Everything seems to be going

05:19up.

05:20>> And it's uh the same insurance company

05:22that we've had for years. We're

05:25we're kind of a hard board to write

05:26insurance

05:27for because

05:29we're kind of a quasi board. We we're a

05:31joint entity of the

05:33city and the school district. So, we're

05:35not really an independent corporation,

05:37but

05:38they've always come through for us. So,

05:39I would recommend we go with this policy

05:41again.

05:42>> Okay.

05:44>> And um

05:45finally, uh and we can discuss it more

05:47with the program manager, we have the

05:50ICO RFP ready for your consideration.

05:55The Turner and JSEB staff has spent a

05:57lot of time

05:59trying to fine-tune the um

06:01especially the feed portion

06:03in light of the previous RFP that

06:06um proved challenging and so we hope

06:09this new and improved version will get a

06:11better result.

06:13>> Awesome.

06:14>> That completes my report.

06:15>> Thank you, sir.

06:16>> Thank you.

06:17>> Our report of the program, Andrew.

06:22>> Good morning.

06:24Um

06:25We did get uh

06:27SED submission response. As part of our

06:29SED submission, we submitted um

06:33uh revised calculations for building aid

06:36MCA. We did get a response from SED. The

06:39aid went down on two of the buildings.

06:41Um we have had conversations with SED

06:44last week. Uh we're scheduled to meet

06:46with them again next week to discuss um

06:50solutions to the reduction in aid at

06:53those two buildings, Webster and

06:54Seymour.

06:55So, hopefully um we can get that aid

06:58back up and would not have to cut back

07:00any scope at those buildings.

07:02>> What was the reasoning for the

07:03reduction?

07:04>> Uh primarily, it's just the overall the

07:06enrollment projection

07:08>> Mhm.

07:08>> in the district is going down, so that

07:10drives

07:11the number of classrooms at the aid.

07:14But, with the economic growth for the

07:16area, we're hoping to go back with

07:19a revised uh projection.

07:22>> Okay.

07:25The number of classrooms hasn't been

07:26reduced. I mean

07:27>> No, well, the student it's just kind of

07:29the way they aid it. The number of kids

07:31equates to a number of classrooms in the

07:33building and that equals aid. It's a

07:36part of the formula.

07:39Uh beyond that, uh architects have

07:41completed design develop documents and

07:43are moving into construction documents.

07:46Um with the completed ED documents, the

07:50CM is now working on estimates.

07:52And once we get those estimates, we'll

07:54reconcile the building budget and the

07:56scope.

07:58So, that's good.

07:59Um

07:59>> What's our projection for the first um

08:03bid documents going out after design?

08:05>> Second quarter of next year.

08:07>> Second quarter. Okay.

08:09>> So, we get in through CD documents. Once

08:11we complete CD documents, we send them

08:14submit those to the state for approval.

08:16And we anticipate [clears throat] that

08:17to be April, May next year, their

08:19approval.

08:20And then we'd look to go out to

08:23bid in June.

08:25And probably starting construction in

08:27September.

08:28It's about a 3-month bid duration.

08:32Um so, we're on track for uh S DD

08:36estimates in October and November. We

08:39should start getting those coming in the

08:40door.

08:41And then um

08:43design development submission to State

08:46Ed as part of the special legislation

08:48requires us to submit

08:50at DD as well. So, we'll submit that in

08:53November, late November, probably early

08:55December.

08:56>> Mhm.

08:56>> Um

08:58And then it's continue working on DD

09:00documents, or sorry, CD documents.

09:03And then once we're complete with those,

09:05we would submit to the state for

09:07approval. Upon approval, then we can go

09:09out to bid.

09:11And we still anticipate that to be

09:13um

09:16June next year before we go out to bid.

09:19>> Just for the record, for the camera and

09:20everything else, DD is design

09:22development and CD is construction

09:24development.

09:24>> Yes, sorry.

09:25>> Thank you.

09:25>> Yeah.

09:27Uh procurement-wise, Joe mentioned um

09:30look for approval on the ICO RFP.

09:33Um

09:35Upon approval, we would have um

09:37documents available Monday.

09:40Um

09:41Then in 2 weeks, we would have just like

09:43a pre-proposal meeting.

09:45And then we'd look to receive proposals

09:47by the 3rd of December.

09:51>> Joe, can we get that um

09:53uh draft RFP to the full body to take a

09:56look at?

09:58>> Oh, it was sent out by email.

09:59>> It was?

10:00>> Yes.

10:00>> Okay.

10:01>> Yeah.

10:01So,

10:02>> It's in my queue.

10:04>> [laughter]

10:04>> I'm afraid Yeah, I'm sure you get so

10:06many emails, but um

10:08it is it is with the distribution.

10:11>> Okay.

10:12>> Can you get it back to the top cuz I'm

10:13sure my email looks like especially

10:15hers.

10:16>> I'd be glad to.

10:17>> [laughter]

10:17>> Okay, thank you.

10:18>> it.

10:19We'll resend it to everyone.

10:20>> Thank you.

10:23>> Well, that's true. We did We did include

10:25it. I didn't want to include all the

10:27attachments, but

10:30if you

10:30>> It was in the emails that he just sent

10:32out.

10:32>> that's in the email.

10:33>> Okay.

10:33>> Yes. [clears throat] So, that if you

10:35look at

10:36you know, take some time to

10:38look at it, see

10:40that's the very last um item in the

10:42package here is the draft RFP.

10:45Uh before it is

10:47the one document that's kind of hard to

10:48read. I believe this is the fee

10:51uh

10:52>> Yeah.

10:52>> the fee charge that the proposals will

10:55have to fill out.

10:55>> the email for that one.

10:57>> Yeah, well, the email helps to expand

10:59upon that.

11:00>> Okay.

11:03>> And

11:04>> Thank you.

11:04>> Yeah, a lot of the language in the RFP

11:06of course is our you know, standard

11:09language, but it is there is the

11:12language necessary to

11:14specifically

11:15tailored for IC

11:17or services.

11:18>> Okay.

11:20>> You get

11:21you know, their

11:23their proposal in line with what they're

11:26going to provide to us.

11:28>> Okay.

11:29So, based on um

11:33these preliminary dates you need

11:34feedback like tomorrow?

11:36Today?

11:38Yesterday?

11:39>> Um I mean, we and I [clears throat] know

11:41it's it's a lot to kind of digest, so

11:44you know, the

11:46the board could wait until the November

11:47meeting to authorize it, but that would

11:49that would kind of push

11:51forward the

11:52the schedule and it's challenging with

11:54the holidays.

11:56>> No, I agree. I don't I don't want to

11:57wait till

11:58All right.

11:59Thank you.

12:00>> Of course, the the the

12:02committee, the RFP committee will have

12:04three board members on it.

12:05And and that would be an opportunity to

12:07further

12:08you know, review and

12:10clarify things.

12:11>> Thank you.

12:12>> You welcome.

12:17>> Oh.

12:18>> Okay. Good point, Mary. Thank you. Yes,

12:20so that's um that's a very good point.

12:23Why don't we the board members

12:26you know, take

12:27a few days to read through it and then

12:30let us know if there's any concerns and

12:31we can issue an addendum.

12:33>> Okay.

12:37This was not a resolution today, though.

12:39Correct?

12:40>> Oh, it's should be on there. Um

12:43My language is

12:44uh

12:45number seven.

12:46>> Number seven.

12:53We could approve with any modifications

12:55we find.

12:57>> Yes, the

12:59the board is really just of

13:01I mean, approving the process

13:03>> Got you. Okay.

13:04>> of issuing it in substantially the same

13:06form as the documents so distributed.

13:09So, certainly we can follow up. The

13:12board can provide information for an

13:14addendum.

13:15>> Okay.

13:15>> And um

13:16clarify clarifications, that's not

13:18unusual.

13:19>> Okay. Thank you.

13:20>> You're welcome.

13:21>> Sorry.

13:22>> No.

13:22>> No.

13:24>> Um

13:25procurement wise, we're also

13:27uh updating the architect and CM

13:30services for the 3B buildings. Um

13:34The RFP pretty much stays the same, just

13:35updating the the buildings and the work

13:37scopes associated with those buildings.

13:40We anticipate bringing those to the

13:41board probably at the December meeting

13:43>> Mhm.

13:44>> uh for authorization to issue the

13:46architect RFP in January.

13:49And then we'd look to have the architect

13:51signed up by second quarter for the 3B

13:54buildings.

13:56So, it'll be three more buildings.

13:59Uh then continue to meet with uh SED. Um

14:03again, discussing MCA and ED submission

14:06content. Um

14:08and then

14:09uh continuing discussions on PLA as Joe

14:11mentioned.

14:14Any questions?

14:19>> I was wondering

14:20Sean or maybe someone from the district

14:22could address I wasn't sure how best to

14:24explain the change in the comprehensive

14:26plan.

14:27As moving the schools around.

14:29Number five.

14:34So

14:35>> I'm going to let you definitely know.

14:38You're to help me. But

14:40It is a must because

14:42the school Blodgett at Blodgett

14:46definitely for years has needed repairs.

14:49>> Oh, certainly.

14:49>> That we just didn't you know

14:52take care of in some of the earlier

14:55renovations and so that's why we're

14:57coming back and saying we need to switch

14:58it out and cuz this school was in much

15:01worse shape than the one that we are

15:04currently proposing to fix.

15:06I'll let Dr.

15:07>> Remember that phase two a lot of

15:08discussions about Blodgett.

15:10>> Do you have any further questions

15:11particularly the floors at

15:13>> Um

15:13>> at Blodgett school compared to Delaware?

15:17>> Yeah, I just want to make sure the board

15:18understood why we're changing the plan

15:20generally.

15:21>> Yeah.

15:22It's quite obvious. Um

15:24that this is something that we need to

15:26do.

15:26>> So we're really switching schools

15:27around.

15:27>> We are. It's we're just switching the

15:29phases.

15:29>> Right.

15:30>> We're putting Blodgett ahead of

15:31Delaware. Yep.

15:33Thanks.

15:33>> Simpler than I thought. Sorry. Thank

15:35you.

15:36>> Thank you.

15:37Um understanding that urgency having no

15:40issue with it um for

15:43um Delaware what's the timeline then?

15:46That they get services or repairs?

15:50>> to phase 3C.

15:52Um

15:53and off the top of my head I want to

15:5620

15:5720 3.

15:58>> Two years later. Okay.

16:03Any other questions?

16:06Thank you.

16:07>> Thank you.

16:10That leaves us with our resolutions for

16:12today.

16:13Beginning with

16:14resolution number 20 which would be our

16:17monthly payment resolution.

16:19>> I entertain a motion

16:20for approval of a

16:23resolution 20.

16:24>> So moved.

16:25>> Second.

16:26>> It's been moved and seconded. Any

16:28objections? Any abstentions? Hearing

16:30none,

16:31approved.

16:33>> Thank you.

16:34Uh resolution number 21 would amend the

16:37comprehensive plan uh at to as we just

16:40discussed uh move up the work at

16:42Blodgett um

16:44and kind of switch it out with Delaware

16:46Primary School.

16:47>> Mhm. We've just heard that explanation

16:50of why. Any other questions?

16:53I entertain a motion.

16:56>> So moved.

16:57>> Second.

16:59>> Any objections?

17:00Abstentions?

17:02Hearing none, approved.

17:05>> Thank you.

17:06Um

17:07And resolution number 22 would authorize

17:10the purchase of our annual directors and

17:12officers liability insurance.

17:16>> So moved.

17:18>> Second. [laughter]

17:19>> Hearing no objections

17:21or abstentions, approved.

17:24>> Before the price goes up.

17:25>> [laughter]

17:29>> Thank you. Yeah, for Good good point on

17:32the price.

17:33>> It's never known. [laughter]

17:34>> Um and finally, resolution number 23

17:37would authorize the issuance of the RFP

17:40for the ICO

17:42services. Um

17:45as we discussed.

17:46>> Mhm.

17:46>> We'll we'll kind of leave the door open

17:48for further board comments, maybe by say

17:51by the end of this week.

17:52>> Yes.

17:53>> And um

17:54that will allow uh for an addendum if

17:57issues come to light that we we want to

17:58clarify.

18:00>> Uh any additional questions?

18:02I'll entertain a motion.

18:04>> Can I ask a question?

18:05>> Yes.

18:06>> I read through this and maybe I missed

18:08it, but

18:09does the ICO also have to submit a

18:11diversity plan?

18:13>> I believe so.

18:14>> Yes.

18:14>> That's always been our in previous

18:16phases.

18:17>> too.

18:18>> Is it in here?

18:21>> I believe they they have to they there's

18:23a requirement that they comply with the

18:26>> With the general order

18:27>> With the

18:28with the diversity plan. With the JSD

18:30diversity plan. That's one of the

18:31attachments.

18:32>> Mhm.

18:33>> Okay, but it's not in this packet.

18:36>> Um

18:39>> I'm sorry, maybe I missed it. I just I

18:41didn't see it in here. So we

18:43Probably it makes sense that that group

18:45has to have a plan as well.

18:48>> Yeah, it says attachment number three,

18:50but this is actually the RFP.

18:53So the attachment is not

18:55None of the attachments are in what

18:57we're looking at right now.

18:58>> to us, right?

19:00>> Yes, all all the attachments were sent.

19:03Um but

19:05Yes.

19:05>> I'll double check that.

19:07>> Yeah, most of them are the standard

19:08attachments. They're they're all uniform

19:10for our RFPs, such as the project

19:13timeline,

19:14uh the map of the schools,

19:16uh the the state legislation, and the

19:19diversity plan.

19:20>> Okay.

19:21I'll look at it.

19:22>> They they will be required to

19:24comply, but it's a very good question

19:26because

19:27um in some ways it's

19:29kind of the

19:31the um

19:32the cop being

19:33>> I mean, they don't

19:34>> regulate themselves, right? Yeah, who

19:35would

19:35>> [laughter]

19:35>> regulate the

19:36>> Exactly.

19:38>> It's like the audit of the auditor that

19:39came up recently with the council.

19:44Yes, so we we have we have our good

19:46point. We have our in-house capability.

19:48>> [snorts]

19:49>> Okay.

19:49>> Everyone has to be held to the same

19:51standard.

19:51>> Mhm.

19:52>> Any other questions?

19:55Entertain a motion.

19:58>> So moved.

20:00>> Second.

20:03>> Any objections? Any abstentions?

20:05Hearing none, approved.

20:09>> Thank you.

20:13>> Any other business?

20:16>> No, as I I mentioned, we'll we'll

20:18schedule some time with our PLA council,

20:20But, um

20:22hopefully he'll be available in

20:23November.

20:24That meeting will maybe take a little

20:26longer.

20:26>> Okay.

20:27>> And then we'll we'll adjourn to

20:28executive

20:29>> Okay.

20:29>> session, so just keep We'll keep that in

20:31mind.

20:32>> Okay, the full meter rate is what you're

20:33telling me.

20:34>> Yes.

20:36>> [laughter]

20:38>> The old days I would say bring your

20:39quarters, but

20:41>> Joe, what is that date in November?

20:43>> Uh the

20:4517th or 19th? It's

20:47a little early because of Thanksgiving.

20:48>> Right.

20:49>> Whatever that Thursday is.

20:55>> 19th.

20:56>> 19th.

20:56>> That sounds right.

20:57>> Yeah.

20:58>> Okay.

21:00Uh

21:01>> Motion to adjourn?

21:02>> Yes. Motion to adjourn.

21:04>> Moved.

21:06>> Second.

21:07>> We're adjourned.

21:09>> Thank you.

21:09>> Thank you.

21:10>> Thank you.

21:15>> How are things going?

21:16>> Things are going. I feel like I had a

21:18baby.

21:20I'll tell you

21:21>> Oh, that sounds good.

21:21>> deprived the first month or

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