2026-09-11 - Common Council Charter, Rules, Procedure, RFP and Intergovernmental Service Consolidation Committee
Summary
Built from the video's auto-generated captions; names and figures may be misheard. No agenda or minutes were read. The committee's report went to the full council on 2026-09-14.
- The meeting was a briefing on the proposed Charter changes to the capital program, presented by the budget director to five council members. See Charter Capital Program Amendment.
- Proposed changes: rename the capital program the capital improvement plan; require a minimum of two and a maximum of six years of projections per project instead of a fixed six, favoring quality over quantity; shorten the required look at operating-budget impact after completion from three years to two; and write down that the plan follows the July 1 to June 30 fiscal year and when departments can seek cash capital or bonding authorization.
- One-time funding: a member asked how projects that start on grants or one-time money are shown. The budget director said the plan breaks funding sources out by year and should show a transition from grant funding to city funding, though that has not been consistent. Last-minute large grants would be added to the next year's plan rather than amending the current one.
- Longer-term plans: a mid-year tracking tool for project status, authorization and spending is being developed with a university partner, and the plan is meant to include timelines and benchmarks so council members can tell residents when work such as sidewalks is scheduled. This will start with a few pilot projects and take a few years citywide.
- Public readability: the next plan is to open with a narrative explaining its purpose, include prior-year data side by side, use consistent project names, numbers and descriptions, and align with the budget and grants management. A county legislator in the audience pointed to the county capital plan as a good template.
- Realism: the budget director said the general fund capital plan of about $90 million is not realistic against what the city could borrow in a year and should be brought closer to the operating budget over time. He also asked for procurement timelines to be built into the plan.
- Capital planning for the year has begun, with departments asked to submit proposed projects by early next month, and the plan is expected around December. Council members praised the work; members asked for simpler project descriptions to share with constituents. No votes were taken.
Agenda
Agenda listed in the Agenda Center; see Sources.
Sources
- Video: https://www.youtube.com/watch?v=bUi68MMfw1A (City of Syracuse YouTube channel)
- Public meeting calendar: https://www.syr.gov/Boards-and-Commissions/Public-Meeting-Calendar
Video
Transcript
These are auto-generated captions; names and numbers may be misheard.
Transcript
03:58Are they the 345 or what room?
04:02>> Uh they're no first, second, third.
04:04They're just about to turn
04:05>> or pardon me. Yeah. PreK.
04:08>> Our daughter's
04:10>> she's got she's in the same class.
04:16Right.
04:19>> New new principle new leadership team
04:21off there.
04:22>> She was the vice president.
04:27>> She's great.
04:28>> And the VP
04:31>> came from Clary.
04:33Spectacular.
04:35>> They're both named Kate. They both have
04:37blonde hair. They look pretty much
04:40>> same. [laughter]
04:42Not that that could make it confusing.
04:44>> No, not at all. Especially for a
04:465-year-old. It's like
04:48>> a lot
04:49are identical. And one of them used to
04:51wear glasses, but he doesn't anymore.
04:53And so like now regular teachers are
04:55like
04:56>> uh and they switch clothes
05:00>> all the benefits of being an identical
05:01twin, huh?
05:02>> Yeah. I figure one day it's going to
05:04dawn on them that they could just switch
05:05glasses, but we're not there yet. I
05:07don't think they
05:09>> So you're keeping them away from parent
05:11trap in the back or in the front?
05:13>> That would be a very bad
05:15anyone.
05:16>> Luckily, one of them has a birth mark,
05:17so they can never truly switch places.
05:19Sorry.
05:21>> You're good.
05:22>> Is it time?
05:23>> It's time.
05:25>> Good afternoon, everybody. Thank you for
05:27joining us. This meeting is to discuss
05:31charter changes.
05:33And uh thank you for uh councelor
05:36Patrona,
05:38Jones Rouser, Marty Nav, Corey Williams,
05:42and Hannah Eron Reford for joining us.
05:43Thank you, Evan uh Loving, our director
05:46of budget, for being here with us today.
05:48So, I'm just going to hand it to you so
05:50you can explain to us your plan.
05:52>> Great.
05:53>> And we'll ask questions after that.
05:54>> Sure. I'm going to cover a couple of
05:55things. So, I'll cover what's in the
05:57proposed charter changes. The the
05:59changes themselves, I think, are a lot
06:00of clarifications. Um,
06:03my thought behind this is that these are
06:05helping us set the stage for things that
06:07we're going to be working on over the
06:08next couple of years in order to
06:09actually improve the capital planning
06:11process and product. Um, so I'll touch
06:13on some of those as well. And I know
06:15I'll touch on the timing of the the
06:17capital planning, um, as well as a
06:20project that we're currently working on
06:21with API to help, um, make some more
06:23information available mid year. So, uh,
06:26to start, I'll start with the
06:27legislation since since that's what's
06:29before the council. Um, some simple
06:31things. So, currently our capital plan
06:34is really called capital program. Uh, I
06:36want to rename it to capital improvement
06:37plan. I know it's a small thing, but
06:39it's colloally called the CIP. it is
06:41truly meant to be a plan and so I think
06:45you know making that as a clarification
06:47um currently the charter requires six
06:50years for a capital plan uh it's
06:53challenging at times to project out plan
06:55you know projects that far in advance so
06:58my hope is to require a minimum of two
07:00years of projections for each project
07:03and up to a maximum of six so for
07:05example if we're doing lead servicement
07:07and we're confident in what our project
07:09plans are going to be six years out um
07:12then we we should put in six years of
07:14data. Uh if it's something that's
07:16smaller and we say we really only know
07:17what we're going to be doing on this
07:18project for two years. My purpose in
07:21this is I really want the information
07:22that's in the plan to be quality not
07:25quantity. So I don't want people putting
07:27in out years of three, four, five years
07:31and saying but I really have no idea. If
07:33we have no idea, I think we need to
07:34acknowledge what gaps we have and what
07:36we need to fill. Um, but make sure that
07:38we're focusing on quality information in
07:39the plan. Um, I want to the currently
07:43the charter requires that we project out
07:46three years post completion impact on
07:48operating. This is something we've been
07:50very inconsistent about. Full
07:52disclosure, I would I want to make sure
07:54that we are doing it. And again, I I
07:56hope I think realistically we can do
07:58that two years out. So, for example, if
07:59we're going to um do a project, let's
08:02say we're going to build a new parks
08:03facility, the plan should include this
08:06is the ex estimated impact on the
08:08operating budget for this for the two
08:10years following the completion of the
08:11project.
08:13Um and then uh clarifying so the pro
08:17business practice has always been that
08:19the chart uh the CIP applies to the
08:22fiscal years, but that's actually not
08:23written down anywhere. And so I want to
08:25make sure that we clarify that these
08:28this plan aligns with the with the given
08:30fiscal years and and make it very clear
08:33when departments can come to the council
08:35for authorization for cash capital or
08:37bonding and align that with the uh July
08:401, June 30th time frame. And again,
08:42that's that's been the practice uh as as
08:45long as I'm aware. Um but I just want to
08:47make sure that since we're making
08:49changes that we're clarifying those. Any
08:51questions on the actual legislation or
08:53elements of those before I get into sort
08:56of a broader vision for improving
08:58capital planning?
08:59>> I think Evan, one thing that comes to
09:00mind is when we start we initiate a
09:03capital project with outside funding,
09:05whether it be grant funding or, you
09:07know, a one-time pot of money from
09:10whomever.
09:12>> Um,
09:13>> often those have
09:16challenges with financial
09:17sustainability. Um but that money never
09:19shows up in the capital plan. When we
09:22talk about projecting the cost of of
09:24capital projects out multiple years in
09:26the future, do we have any mechanism to
09:28communicate or estimate the
09:31sustainability of projects moving
09:34forward that come from one-time funding?
09:36>> We have the ability to do that. Again,
09:38as you mentioned, I don't think it's
09:39been the practice. So, in the plan now,
09:42we break down funding sources by year.
09:44My my thought on that would be you have
09:46a project you get let's say you get
09:47grant funding a million dollars for a
09:49project you know that this is going to
09:50be something you intend to do ongoing
09:52let's let's call housing okay we're
09:54going to do x amount of housing I don't
09:55know or sidewalks whatever it is and
09:57we're going to do it and then but long
09:59term the intent is to transition that um
10:03off grant funding but to continue to
10:04fund it that should be reflected in the
10:05plan say one or two years of grant
10:07funding and then borrowed cash um
10:10another thing I'll touch on later on is
10:13making sure we actually have a strategy
10:14for how we decide like what the funding
10:16mechanism is going to be if it's city
10:18money. Um but right now that's more
10:21informal than formalized and so uh
10:23ultimately that is what we need to do
10:25for each project and I think it's been
10:27hit or miss in terms of how successful
10:29we've been and I would say that's true
10:30on the operating budget as well. You
10:32know we have things that have been grant
10:33funded initially.
10:35I've been very focused on if we're
10:38funding something with grant money and
10:40we're going to want to continue it. the
10:42plan and strategy for funding it going
10:44forward and trying to think about that
10:46at the beginning and rather wait till
10:48you know you get towards that cliff and
10:50have to decide.
10:51>> So how far in advance do we know we're
10:53going to get a grant for X initiative
10:56for you to make that projection
10:59of when do we cut the grant and go into
11:01the into the budget?
11:02>> It's a fr it's a frustrating answer, but
11:03it it really does depend. Um, I think if
11:05you're talking about a grant that's
11:07going to be used to do something new, I
11:09think you you're going to have more of
11:10a, you know, time frame. Whereas, you
11:12know, obviously we have smaller grants
11:14all the time that come in, but they're
11:16not necessarily creating new offices
11:18within the budget, you know, new
11:20facilities that were going to have to be
11:22maintained. You know, we use grants to
11:24um complete, you know, smaller end
11:26projects all the time. When if you're
11:28talking about um I'm trying to think of
11:30a good example. If we were going to get
11:32a grant to build a brand new swimming
11:34pool, you know, we're going to have that
11:36that project's going to take a long
11:37time. So, we're going to have a lot of
11:38leeway to say, okay, we're going to have
11:40to build this, but we're also going to
11:41have to absorb staff operating costs,
11:44heating costs, you know, security costs.
11:47You know, that those bigger projects
11:48have a bigger timeline. So, you have you
11:50have more of an ability if you're
11:52focused on it to project them out.
11:56Smaller projects I wouldn't expect to
11:58have as big of an a long-term impact.
12:00For example, like if we got um a grant,
12:02someone wanted to give us a grant to put
12:04air conditioning to a facility, the
12:06operating impact is not going to be as
12:08substantial.
12:08>> So, if something was to impact
12:12to a bigger project, let's say, and it's
12:14like a last minute thing that we got and
12:16we got approved, how do you handle that
12:20when you in your in the projection that
12:21we're making? So, is does that do we
12:23change that or
12:24>> we would we would change it? We would
12:26change it. We would incorporate it if
12:28you're talking specifically about the
12:29capital side, we would incorporate into
12:31the into the following year's plan. So,
12:33let's say we did get a state
12:36representative got us a big grant all of
12:37a sudden in the in during budget time
12:39for for a big project and they want
12:41we're going to start it right away.
12:42>> Um, we would incorporate that into the
12:44next plan because it's not something we
12:45are not going back and amending the
12:47plan, you know, years. That's not
12:50something that we are doing. We are
12:52monitoring capital projects and one of
12:53the things I'll talk about at the end is
12:55um a project that we've started working
12:56on with API to come up with a way to
12:58monitor those things mid year. I don't
13:00know if that'll take the form of a
13:01dashboard but somehow giving insight
13:04into where are these specific projects,
13:06how much money's been allocated to them,
13:08how much money's been spent, what's the
13:09status. Uh I don't think that's
13:11something I would envision longterm
13:12living in the plan. And I still think
13:14the plan will come out once a year and
13:15be somewhat static, but we need a
13:17dynamic way to manage capital projects
13:19that we don't have across the city right
13:21now.
13:22>> Evan, this might be a off a little bit
13:25off subject question, but
13:27>> Okay.
13:27>> Um I'm looking and it says um you want
13:30to change it from um six years to a
13:33minimum of two, maximum of six.
13:35>> Yeah. But do is there um plans because
13:39like when I ask different departments,
13:41what year is this neighborhood going to
13:43get sidewalks, they really don't know.
13:46So [clears throat] is there over do are
13:48the departments working on getting
13:49master plans so that when we're asked
13:52those questions by constituents, we can
13:54say you're scheduled for four years from
13:56now. I mean, is that it topic a part of
13:59this? Because it seems like it would it
14:01would fit well with it.
14:03>> It is. And I'm I'm hoping this In my in
14:06my mind, the capital plan should be both
14:09a the central resource for what what our
14:11plans are over the next six years, but
14:14it also needs to be a management tool in
14:16that it creates a funnel where the
14:19information that's in there is expected
14:20to answer those questions. So, um, one
14:23thing you'll see kind of as we go down,
14:26I want to incorporate a lot of a lot
14:28more data into the capital plan,
14:30including, um, timelines, benchmarks,
14:33actually have it be a planning document
14:34as opposed to just, quite frankly, a
14:36list of projects. Um, and so that that
14:39is something we're going to incorporate.
14:41It's probably going to take
14:42realistically, it's going to take us a
14:44few years to do that across the entire
14:45city. My hope for this year is to pick a
14:47couple of key projects and and do do
14:50them almost as like a pilot or examples
14:52of how we're going to have the plan
14:53going forward. Um, but it's something we
14:56do. It's just not consistent. And so I'm
14:58hoping this can be the funnel in order
14:59to facilitate that.
15:01>> I I think that would be so that would
15:03[clears throat] be such a benefit to
15:05everybody, you know, because even though
15:07we might say we're going to do 200
15:08sidewalks this year, 200 next year, we
15:11don't know, at least we don't know where
15:13you're doing them.
15:14>> Sure. So having that in the plan I think
15:16would be so helpful to all of us
15:17>> and I think it would be it'd be helpful
15:19obviously to decision makers. It's
15:20helpful to the public to say this is
15:22what the city's goals are. Obviously the
15:24city's goals do change. You know our
15:25financial conditions change a lot. So
15:27each year I think we have to not only
15:29have a plan but we also have to be able
15:31to acknowledge when things have changed.
15:33You know similar to what we're trying to
15:34do with the operating budget. If
15:35something is going to fluctuate for
15:37whatever reason I think we need to both
15:38acknowledge it and explain like what
15:40what what the change was and what
15:42necessitated us to do something
15:43different. Um, that brings me to one of
15:46the points that's going to be really
15:47important to me is incorporating
15:49previous year information into the plan.
15:51So, currently, if you want to know what
15:54was what was allocated for a project
15:56last year, you need to, as I often do,
15:59literally carry two plans with you.
16:01That's not going to be the way it is in
16:02the future. The the current plan will
16:04also incorporate past year's data. So,
16:07you'll be able to see like this is what
16:08we plan to do for sidewalks last year.
16:09This is what we're planning to do this
16:11year. and you'll be able to see them
16:12side by side similar to how you do in
16:13the operating budget and understand okay
16:15this is this is what's changed and why
16:18>> that's great [snorts]
16:21um any other questions before I kind of
16:23move on
16:25>> okay and I'll cover so I'll cover a
16:27couple things that I may have already
16:28covered but um there's some there's some
16:30basic things and some more difficult
16:33things that I want to accomplish with
16:34the plan um you know from from basic
16:36perspective uh we're going to start
16:38incorporating a narrative that just
16:39explains what the plan is and and why we
16:42use it. Um, you know, right now I
16:44actually including this little packet,
16:45but the very last page is is page one.
16:48Page one of the plan is just a chart
16:51with the with the numbers on it. Um, and
16:53I don't think that's necessarily
16:55welcoming people and having them say, I
16:57can pick up this document and really
16:58understand it. My hope is that anybody
17:00in the city, you know, residents,
17:02anybody could pick it up and say, I can
17:04read through this and understand, you
17:05know, what the plan is.
17:06>> This is how it is right now, right?
17:07>> That's how it is. Like that's page one
17:09right now. And so when you see it next
17:11year, the upcoming plan will actually
17:13include more detail explaining what the
17:15plan is, what the purpose is, what our
17:17vision is for the plan,
17:17>> and what the numbers are
17:19>> and what the numbers are. And the
17:20numbers are important, but the numbers
17:22by themselves don't really tell you
17:24anything. You shouldn't you shouldn't
17:25need to work here to understand the
17:27capital plan. You know, you should be
17:29able to pick it up and understand it
17:31from itself. Um, we do have a a comment
17:33from County Legislator Romeo in the
17:36audience pointing out that the county's
17:38capital plan is actually fairly well
17:40laid out and has a great template that
17:42you might want to take a peek at.
17:44[laughter]
17:48>> I love good ideas.
17:53>> Yeah, just take a peek at Oh,
17:54>> absolutely. And I have I've looked at
17:56the capital the county's capital plan
17:57and their budget. So, I think it'll be I
17:59think there'll be a lot of good ideas
18:00that we can borrow from them. Um,
18:04I want, like I said, I want to
18:05incorporate some prior prior year
18:08authorizations and spends. You know, I
18:10think the council often has questions
18:11about, well, how much money have we
18:13authorized for this particular project
18:14or a similar project or
18:16>> something recently, so that should be
18:18incorporated in the plan so it can be a
18:19reference. Um I want to make sure that
18:22we have consistency in projects you know
18:24project naming conventions project
18:26numbering so that way you know there's
18:28no confusion between uh digital
18:30modernization and modernizing digital
18:34infrastructure if those two things are
18:35the same project they should have the
18:36same name and if they're different
18:37projects we should distinguish them um
18:41uh and same with descriptions you know I
18:43want to make sure that the descriptions
18:44allow an audience to understand um you
18:47know what what's going on with the
18:49project Uh, I also want to make sure
18:50there's better alignment with the CIP,
18:52the budget, grants management, which is
18:54something that we are currently working
18:56on. Janet and her team, um, and Jen have
18:59been working very hard on grants
19:01management. Um, and also just non-
19:04capital projects. So, or or non- city
19:06projects. If we're, for example, if
19:07we're going to do some infrastructure
19:09work related to where they're working on
19:1081, for example, like we should note
19:12that in the plan that that's the reason
19:14that we're we're doing those making
19:16those changes. Um, as I mentioned, it's
19:19going to take a little while for us to
19:20do this. It's not something that, you
19:22know, when you get a capital plan on
19:25time this year in December, maybe even
19:27early. No promises, but maybe early. Uh,
19:31my hope what this my hope for the my
19:32first capital plan was it wasn't the
19:34last day of the year, but then it ended
19:35up being the last day of the year. So, I
19:36figure if it's December 30th, we'll be
19:38doing better. Um, it will not have all
19:41of these things in it uh right away. So
19:44for year one, we are going to start um
19:47we we as you all approved um we have
19:50some grant funding from Bloomberg to
19:52work with a consultant who's helping us
19:54do some of the backend that's going to
19:55allow us to incorporate these things
19:56over time. Um I am going to have a new
19:59introductory narrative, you know, again
20:01to explain what the plan is and also
20:04our, you know, vision long term for what
20:05the plan hopefully will be. Um, and then
20:09I want to take certain projects and
20:12start building out as examples like more
20:15historical data, project timelines,
20:17things like that. With the hope being
20:19that when we're done with this process
20:21in two or three plans, we'll have it for
20:24every single project. But in the
20:26meantime, making sure that we're being
20:27mindful of internal capacity and also
20:30making sure that we don't make any
20:31wholesale changes and say, "Oops, we
20:33really this actually wasn't effective or
20:35we don't like how this turned out." So I
20:37want to make sure we're being
20:38incremental. Um my hope is
20:40>> so we would also have the flexibility
20:41because to keep up with the timelines we
20:43think a project is going to hold then it
20:46doesn't. So do you have the flexibility
20:49to
20:50>> Yeah. So we yeah we will we'll have
20:52flexibility in terms of how we implement
20:54planning changes so that way we make
20:55sure that we are confident in our
20:58methodology before we you know try and
21:00do it citywide. Um
21:03I mentioned uh working with API on you
21:07know some some I don't want to call it
21:09live tracking because it wouldn't be
21:10live but something that's more periodic
21:12where someone could say hey what's the
21:13status of this you know parks facilities
21:15improvement project midy year and they
21:17could say this is how much money's
21:18authorized this is how much money's been
21:20spent this is you know its status and
21:22trying to have some standardization
21:23around that um you had asked about
21:26timing for the capital plan itself so we
21:28actually have already launched our
21:30capital planning time time for the year.
21:32We've asked departments um to get us
21:35back their projects, their proposed
21:37projects by the end of uh the beginning
21:39of next month. We're going to review
21:41them. We're going to pick some projects.
21:43Again, to use as kind of examples for
21:45what the future of the plan will look
21:47like. Um the other thing that I want to
21:49make sure that we're doing long term, I
21:51mentioned aligning the capital plan with
21:52the budget. Currently, the amount of
21:56projects that are in the capital plan
21:57are not realistic. If we completed
22:00everything in the capital plan, it would
22:02not be sustainable on the finance side.
22:04So, while I don't necessarily think that
22:07there'll be a hard cap, I do think there
22:09has to be a balancing of what's in the
22:12plan reasonably balances with our
22:14expectations on the operating budget.
22:16So, you know, for example, I think this
22:18year the general fund capital plan was
22:21like $90 million, but if we borrowed $90
22:24million
22:25in one year, you would have other
22:27financial challenges. and it's not
22:29consistent with our with our um actual
22:32spend. And so I would like to bring
22:34those two things into alignment. It just
22:36again we'll be moving through this
22:39incrementally, but over time I would
22:41like to make sure those things are very
22:43close together
22:55with determining those things.
22:57>> Absolutely. right now.
22:59>> Yeah,
23:00>> right now. Um, as you all know, we often
23:02authorize projects. They may or may not
23:04be completed or cost as much. Um,
23:08>> so we need to be able to have that
23:09information more readily available so
23:11that way as we do plan multi-year, you
23:13know, if you say because it can go in
23:15either direction, right? You can say,
23:16"Oh, wow. We've historically
23:18underspent our authorization, which I
23:20think is is true and great, but it can
23:23it can go the other way. If that's your
23:24expectation, but then somehow you're all
23:26of a sudden spending 90 or 95% of your
23:28authorization, but you're still in the
23:30in your mindset, oh no, we're going to
23:31underspend. You're going to have a
23:33problem pretty quickly. You know, and
23:34these are things
23:37I think on the capital side, it's
23:38unlikely that you're going to have a
23:39one-year problem. Obviously, big things
23:41do come up. You know, parking garages
23:43need work. Um there there are big
23:45projects like and and that's normal like
23:47that's that's what you know people think
23:49about a financing your own personal life
23:50like you don't buy a house every year
23:52most likely for most people or a car
23:54every year for most people and then you
23:56have a lot of other little things that
23:57are kind of in the interim.
23:59So it's not something where I say well
24:01if if you miss on one year it's going to
24:04be a disaster but if you miss a couple
24:05years in a row it could become a serious
24:07problem. And so to me, we, you know, I
24:09want to have a handle on it to make sure
24:11that we're um not ending up in a
24:13situation where we're having to look
24:15back and say, "What happened?" We're
24:16looking forward and saying, "What do we
24:17want to happen?"
24:18>> Yeah.
24:22>> You know, in terms of the changes, I'
24:24I'd just like to say that Evan has
24:27incorporated a lot of the feedback that
24:29I've I've been wishing for and asking
24:31for over time. and not only that, but
24:33gone above and beyond what my vision
24:37was. And so, I want to commend you and
24:38your team for being able to put this
24:41together and and bring it to the
24:42council. I think it'll be a really big
24:46and important thing for the city in
24:48terms of our financial planning long
24:49term.
24:50>> I appreciate that. And I will say, you
24:52know, as I mentioned, like we are going
24:53to be working on this. We are to some
24:55degree in city government, I think
24:56you're always building the plane while
24:57you fly it a little bit. Like we're
24:59obviously we're still operating. and
25:00we're still doing capital projects.
25:02Nothing's going to pause because we're
25:05making changes. So, I'm always open to
25:07feedback, you know. So, if we if we do
25:09something and it's or is not working,
25:10you know, please make sure of
25:12communication is always open. Um, I do
25:14not think it's just going to be perfect
25:16the first time. Um, so we will be
25:18working on it and, you know, obviously I
25:19appreciate the support and I I
25:20appreciate this is something I think
25:21will be helpful, but if for some reason,
25:23you know, there are things that are not
25:25working, you know, reach out to me and
25:27you know, right now I kind of have a
25:28three-year plan. If I'm lucky enough to
25:29have a fourth year, then we can come up
25:30with a four to eight year plan. Uh, and
25:33so, um, again, always open to making
25:35changes and seeing what we can do. I
25:38want to say, Evan, I think what we want
25:40to do is try to do project simplify to
25:42make it simpler where people
25:45constituents can understand
25:48what we are doing because sometimes you
25:50go multiple pages and and it's hard for
25:53us to explain when you know like last
25:54night's meeting I'm trying to explain
25:56things to constituents of what we're
25:58doing and [clears throat] sometimes it
26:00just like falls in deaf ears or some
26:02people will just want to be all the want
26:05wants to know all the nooks and
26:07crannies. I don't have the answers and I
26:09think you do too. I can't bring city
26:10hall to a meeting but you know I think
26:13we make it simplified people understand
26:16what our projects are doing and that's
26:19very important though.
26:20>> Yeah. I think one of my hopes is
26:23obviously constituent service is very
26:25important. Um I started my career in a
26:27constituent service role. My hope is if
26:29someone has a question about a project
26:30that the project description in the plan
26:32will actually be a real resource. Like
26:34right now if somebody asked me about a
26:35capital project I probably wouldn't
26:37point them to the capital plan currently
26:39you [snorts] know I probably point them
26:40to some other resource which we do have
26:41obviously there's information on the
26:42website there's departments that have
26:44information but I would hope that this
26:46would be an augmentation to that and be
26:49another resource where you could say
26:50yeah go in the capital plan and look at
26:52the project for uh Bernett Park or you
26:55know whatever you're interested in and
26:57you'll have some quality meaningful
26:59information. The other thing I don't
27:01think I mentioned explicitly
27:03in doing planning and timelines, I want
27:05to make sure that we're particular
27:07focused amongst other things on
27:09procurement timelines. So if somebody
27:12says I know I'm going to need a vendor
27:13and I know I'm going to need them in the
27:16second quarter of the year, it's like
27:17okay well then you need this much leeway
27:19and this is when you need to be going
27:20out for a bid or an RFP. And that will
27:22help on the procurement side to say hey
27:25>> absolutely
27:26>> department you know you said you want
27:28this project to start at this time then
27:30your procurement needs to start roughly
27:32this time let's work together and I
27:34think it's something that can be an
27:35accountability mechanism on both sides
27:37and just something that helps us get
27:39even more clarity in terms of what we
27:41need to be doing because I I've heard
27:43maybe from every single person at this
27:44table um the frustration in not having
27:47the procurement piece always in place
27:49ahead of time. So, and I've heard that
27:51from the departments as well.
28:00>> Anybody else?
28:02>> Are we all set?
28:04>> I will not be here on Monday. So,
28:06>> okay.
28:07>> It's okay.
28:09>> Thank you.
28:10>> Well, thank you very much.
28:11>> Thank you.
28:12>> Thank you everybody for joining. Meeting
28:14a journey.
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