2026-10-14 - Council on Aging

00:32Good morning.

00:34Today is the October 14th, 2026 and the

00:38time is 8:30 a.m. And I would like to

00:40welcome you

00:42to the Shrewsbury Council of Aging

00:44monthly board meeting.

00:46We're scheduled to meet the second

00:48Wednesday of each month unless voted

00:50otherwise.

00:51This meeting is streamed on the local

00:53cable access channel. And we follow

00:56Robert's Rules of Parliamentary

00:58Procedure.

00:59My name is Larry Mayone and I'm the vice

01:02chair sitting in for Alex Roman this

01:04month.

01:05In calling this meeting to order, would

01:07the staff and board members please

01:09introduce themselves?

01:13>> I am Mark Adler, member of the Council

01:15on Aging.

01:17>> Kelly Cronin, I am the office assistant

01:19of the Council on Aging.

01:21>> Holly Luke, Shrewsbury Council on Aging

01:23director.

01:24>> Louise Hale, board member.

01:26>> Shingara Dehal, board member.

01:28>> John De Haan, board member.

01:30>> Thank you.

01:32In reviewing the minutes from last

01:34month's meeting, is there anything to

01:36address?

01:42That being said,

01:43uh the minutes from last month's

01:46meeting,

01:47um can they go into the record? Do I

01:50have a

01:52>> Motion to

01:53approve.

01:54>> Second.

01:55>> All in favor?

01:56>> Aye.

01:56>> I.

01:57>> I.

01:58>> Okay then.

02:01Um

02:02let's

02:04get into the um review and act on the

02:08financial reports, Holly.

02:09>> Yep. So, sure. So, thank you. So, I just

02:12like every month

02:13uh you know, a week before so this

02:16meeting I share with the board um any

02:18reference materials regarding the

02:20agenda. So, with that I also share both

02:23long and short financials as well as the

02:27um

02:28the COA spreadsheet to do uh to

02:31complement those financial reports. So,

02:34for today I am going to review the short

02:36financials and if anybody has any

02:38questions, please let me know. Uh for

02:41the newer board members, I am just going

02:43to go down a little bit um and describe

02:46what each one of these funds are again.

02:48So, you can see up on the general fund,

02:50we have the Council on Aging OPEX. OPEX

02:53is just another acronym for operating

02:56and you can see that everything that I

02:59highlighted. So, our operating fund

03:01began at $19,220

03:04and currently we are at $14,778.57.

03:11Moving down to the state grants, you can

03:14see highlighted is the Elder Affairs

03:16grant all um also known as the state

03:19formula grant. And so, you can look at

03:22those numbers. The original

03:23appropriation it says $38,423.91.

03:28And then when you go to the available

03:29budget, it's $40,664.35.

03:33I've mentioned before that these this

03:36account is never going to show the

03:38actual um amount that we have in the

03:41Elder Affairs grant by looking at MUNIS.

03:43And the main reason is is because we

03:45receive the grant funds in two different

03:49um allocations throughout the year. So,

03:51what you're seeing here is primarily

03:54rollover from fiscal year 26.

03:57So, if you wanted to get the real-time

03:59numbers, you would have to look at the

04:02um

04:03uh the spreadsheets that were also

04:06shared.

04:07And moving down to the gift fund, so you

04:09can see that we have several things

04:10under the gift fund. The first one that

04:13I'll talk about is the Council on Aging

04:15overlying. It's the big umbrella um gift

04:17fund. We started the year with

04:19$9,102.34,

04:22and we are at $8,712.70.

04:26Then we have the Senior Center Garden

04:28Fund. We started with $32,655.92,

04:33and we are at $30,335.92.

04:38Then moving down to the food pantry, we

04:40started with $5,387.79,

04:44and are down to $5,186.10.

04:49So, the total gift fund, we started with

04:51$76,751.85.

04:55Now, I didn't highlight it, but if you

04:56follow all the way across and you go to

04:58the available budget, you see that it

05:00says $33.17.

05:02Both Kelly and I met with the accounting

05:04department last week to um identify that

05:08that that number is um incorrect, and

05:11they are working on it to um update

05:14that. So,

05:15uh we're confident that that will be

05:17updated for our November meeting.

05:21Then we have the revolving fund, and the

05:23revolving fund is that account that we

05:25utilize for the COA uh white vans, the

05:29transportation vans, and we started at

05:31$17,097,

05:33and we are at $23,121.

05:37The reason being that we are seeing a

05:39steady increase into that fund is that I

05:42projected that by fiscal year 28, we

05:45could possibly need a new white vehicle

05:48to replace one of the ones that we have.

05:50So, we've been diligently trying to

05:52maneuver

05:54and accept donations and placing those

05:56into the revolving account because we do

05:59believe that a new vehicle could cost us

06:01anywhere between 40 to 100,000 dollars

06:04depending upon which ones we pick out.

06:07So, again, I I am going over the short

06:10financials. Everybody had the

06:12opportunity to compare with the long

06:14financials as well as the spreadsheets.

06:17Anybody have any questions that I can

06:19answer?

06:19>> Holly, the WRTA COA contract.

06:22>> Yes.

06:23>> Can you

06:24address that, please?

06:25>> Sure. So,

06:26>> [sighs and gasps]

06:26>> the WRTA, so we have an agreement with

06:29the WRTA and they help us find every

06:31year

06:33the the WRTA vehicles that we use. So,

06:35they help find the two full-time

06:39van drivers. And so, we have an

06:41agreement with them. It's roughly around

06:43the amount of a hundred thousand dollars

06:45for the year which pays for the two

06:48van driver salaries. And although it is

06:51not technically a a gift,

06:55the the town we did go over like what

06:59possible [snorts]

06:59other accounts could this agreement with

07:03the WRTA go into and there really isn't

07:06one that better satisfies at this time.

07:09So, that contract right there, that

07:11money that you see is basically the van

07:13driver's salaries, but we also only

07:16receive that money quarterly. So, that

07:19number also changes periodically and

07:22will never be exactly what it will never

07:25start at a hundred thousand. It we

07:27always get the incremental payments

07:29quarterly.

07:33Mark, did you have a question?

07:34>> Yeah, um

07:36the gift fund and is not is it use it or

07:39lose it? Or do we get to roll it over?

07:42>> No, we got to roll it over.

07:43>> And the how about the revolving?

07:45>> Yep, revolving gets So, revolving we

07:47just can't exceed $75,000, but we we can

07:50roll that.

07:50>> Right. So, why is the uh, van under the

07:55uh, revolving fund?

07:56>> That's just the way it was set up from

07:58the town. So, the revolving fund for the

08:00COA is the maintenance and repair of our

08:03town vehicles. That's just the way it's

08:05been set up since I've been here.

08:06>> Okay, but we you know, I know that this

08:10therefore creates that encumbrance of

08:11how much we can maximize

08:13>> Right.

08:13>> that. But, we could put it under the

08:15gift fund.

08:17>> Um,

08:18>> as an accounting procedure.

08:20>> The revolving account?

08:21>> No, no, the the the van.

08:24>> So, again, all I can tell you is that

08:26the revolving account was set up

08:28specifically for the COA transportation

08:31purposes, and that's the way that that

08:33went into the gift fund. Um,

08:38I'm not sure. Like, we've just never put

08:40it under the gift fund. It's always been

08:42the revolving account.

08:43>> trying to figure out why there are two

08:44different funds. That's Yeah.

08:45>> Right. Um, like I said, I I can only

08:49speak to what I know, and I just know

08:51that the revolving fund can't go over

08:52$75,000.

08:54Since I've been here, it's always been

08:56set up to support the transportation for

08:59any town-owned COA van for the COA.

09:03>> Okay.

09:03>> That's that's pretty much all the

09:04information I have, but if you have

09:06more, I'd be happy to talk with you on

09:08the side so we could reach out to

09:09accounting to better explain.

09:11>> Yeah, that that that would be good if we

09:12could figure that out before next

09:14meeting.

09:14>> Okay.

09:15>> Thank you.

09:15>> Yeah, we're all in.

09:16>> And so, your question is why is

09:18revolving account even created? Why

09:20isn't Why aren't these funds just under

09:22a gift fund?

09:23>> Why isn't the van handled in the gift

09:25fund?

09:25>> Mhm.

09:26>> And

09:27I'm sure there's a reason.

09:28>> Yep.

09:29>> It you know, it predates your tenure

09:30here, and we you know, we have to do it

09:33The town wouldn't set up a revolving

09:34fund. It is a bit cumbersome to to do

09:37this. I'm trying to figure out what that

09:38>> Okay.

09:39>> purpose was.

09:39>> Okay.

09:40I can find that out for you.

09:41>> Thank you.

09:42>> Yeah.

09:43>> Any more questions on the financials?

09:47Okay.

09:48Director's report.

09:50>> All right. So, oh, um Kelly, can you get

09:53to the hoop board data, please?

10:05Uh so, we did share the data and while

10:07Kelly's trying to see if she can get

10:09that up for um

10:12the month of we'll be reviewing the

10:14month of September is what we'll be

10:16reviewing.

10:17Um was there any questions on any of the

10:20data that was drawn?

10:33I think So, if everybody

10:36So,

10:37not everybody has a laptop. So, I

10:39thought that one of the interesting

10:40things that I found, and Kelly, take

10:42your time cuz we can always come back to

10:44it when you grab it. Um is like how much

10:48our numbers are changing compared from

10:50last fiscal year to this fiscal year.

10:53So, uh just as a for instance, so last

10:57September we had an average of 85 people

11:00coming into the senior center um on a

11:03daily basis. This year in September we

11:05had 99.

11:07So, you know, that went up by 14 people

11:10um across the entire month. To me,

11:12that's fantastic steady growth. I think

11:16a lot of it had to do with A SHINE, the

11:19new things that are happening with SHINE

11:21and those presentations, as well as the

11:24uh trash stickers that we were utilizing

11:27to help kind of like with our outreach

11:29ideas. So, I am very pleased with um the

11:34way the growth of the senior center is

11:35happening. I do want to also just talk

11:37really quick. So, we have reconfigured

11:41the My Senior Center form that people

11:43come into the senior center and fill

11:45out, which, you know, they have to put

11:46their name, their address, their date of

11:49birth, where they live.

11:51Um and so, but we've taken out some of

11:53the more personal information because

11:55people, um you know, are not readily

11:58wanting to share that information

12:00anymore. So, my thought is rather than

12:03people not filling out the My Senior

12:05Center forms, we've just eliminated

12:07that. And some of the things that we've

12:08eliminated like who your primary doctor

12:10is and things like that. But, we've kept

12:13next of kin in case something should

12:15happen.

12:16Um but, we've taken out the more

12:17personal questions. Uh we're just

12:19finding that people are not giving them

12:21and they're not wanting to fill out the

12:22forms. So, that's not what we want to

12:24do. So, I just want to let you Oops,

12:26excuse me. I'll know about that. And

12:28Kelly has the um the the papers up so we

12:32can kind of just kind of gander through

12:34them, if you will.

12:36Um obviously, I'm not going to go

12:37through every one.

12:40Um

12:41The in-town, out-of-town is quite

12:43interesting. In-town, 539 people are

12:46counting and checking in. Out-of-town,

12:48113.

12:50Um so, I really, really am happy about

12:52this. You can still see the the

12:54difference between the genders of the

12:56how many men are signing in versus how

12:58many women.

12:59Um

13:00And you know, all of this data is is

13:03extremely important. And then you go

13:04down to the hoop board data,

13:06um and the way that that's all

13:08configured, what people are looking at.

13:11Still primarily, number one is

13:13cancellations, followed by number two

13:15would be the new programs that are

13:16happening.

13:18Um

13:18our between

13:20our hoop board, between our My Senior

13:23Center and our Facebook attendees,

13:26um our numbers have risen at least 15%

13:30in all of those. So again, we're on a

13:33fantastic track. Now it's trying to

13:35maintain that and um, still

13:39have the ability to grow it. So,

13:42a lot of work.

13:43>> I think we had also

13:45>> [clears throat]

13:45>> emphasizing people coming into visit

13:47activities who scanned their cards.

13:50And I think more people have signed up

13:53from last year.

13:54>> Yes.

13:54>> So that number is It's not that they

13:56were not coming. It was just they were

13:57not scanning the card. So, I think

14:00that's something to keep in mind.

14:02>> Right. And you know, now that the My

14:04Senior Center kiosk also has the ability

14:07to like if you forgot your card, you can

14:09go put your name in.

14:11They ask for your first name and your

14:12phone number and that could be for

14:15whether you live in town or live out of

14:16town. So there's always an opportunity.

14:18And then even for people that don't want

14:20a My Senior Center card, we still

14:21encourage them to at least sign in as a

14:23guest so we get those numbers too. So

14:25yeah, to your point, definitely having

14:28encouraging people to sign up more has

14:30definitely helped with our numbers for

14:32sure.

14:33>> I just have a question back to this form

14:35that they fill out. They don't like

14:37putting their date of birth in the form.

14:39>> Right. So So normally I just encourage

14:43them that there are certain Sometimes

14:45there are certain reasons why we need

14:47the date of birth. So when I'm applying

14:48for grants and things like that, um, if

14:51people outright refuse, I really don't

14:53make a spectacle out of it. And now

14:55they're born January 1st, 1950.

14:57>> Okay.

14:58>> the that's the date we put in.

15:00>> take it otherwise.

15:01>> Right. Right. If we don't put a date in,

15:03it won't accept it won't accept a

15:06registration. So that's what the

15:08volunteers and the staff have all just

15:10been doing. So if people refuse, that's

15:12their given birth date. So that way we

15:14can still

15:15>> lot of people are born on

15:17January 1st, 1950.

15:18>> [laughter]

15:19>> Yes, there's a lot of people born that

15:20day.

15:20>> We know.

15:22>> Well, I was just thinking if we had like

15:24a uh a birth year that was

15:27clearly incorrect like January 1st 1900

15:31or something like that, then when we

15:32when the numbers got skewed, we'd know

15:34that it wasn't the 76-year-old who was

15:36checking in. We know it was a

15:38126-year-old so we go, "Okay, that

15:40number's

15:41>> Yeah.

15:42Right. Uh so, I don't really There are

15:45There are a few occasions that I take

15:47away from like how old somebody is other

15:50than like right here. So, like where you

15:52would see it um because then it would be

15:55actually I kind of laugh a little bit,

15:56Mark, because if you're looking at the

15:59the age range, I think then there would

16:00be a title a little line underneath that

16:03would say anybody that's over 200 years

16:05old would be

16:06>> [laughter]

16:06>> Or or you could just, you know, you

16:07could label that as, you know,

16:09>> Yeah. Yeah.

16:10>> No, that's a good idea. That's a good

16:11idea.

16:12>> Something like that.

16:12>> Yep.

16:14Yep.

16:15Um

16:15>> And happy birthday to all those New

16:16Year's babies.

16:17>> Yes. Yes. It's It's a

16:19>> Congratulations.

16:20>> very big party.

16:22>> Okay, outreach?

16:24>> Okay, so um as I mentioned, Renee

16:26couldn't be with here with us today. So,

16:28uh sensory garden update. So, I don't

16:29know if anybody has looked over across

16:31to the senior center, but the cedar beds

16:34have been installed. Um

16:36I'd invite everybody to kind of go over

16:38there, take a look.

16:40Uh the plantings and things like that

16:42are now being pushed until September.

16:45Um or I'm sorry, the spring.

16:47Um but one of the good things that comes

16:49with that is because of the delay, they

16:51are giving us the

16:53some of the plantings at wholesale

16:55prices instead of retail. So, that kind

16:58of works out in our favor.

17:00Um we did have a couple of food pantry

17:05coordinator interviews. We do We did

17:07extend

17:09um

17:09a job offer to someone, so we're just

17:11waiting to see how their references

17:14check out and things like that. Uh when

17:16I have more information to deliver, I

17:17will.

17:19Uh we are also

17:21um in the process of also doing the

17:24assistant director interviews. So, we

17:26did two already. We have another one

17:29this afternoon. We hope to finish up the

17:31second round and have uh a candidate

17:34hopefully by the end of next week.

17:36So, we'll see how we'll see how the rest

17:37of the interview process goes.

17:40Um oh shoot.

17:42Oh yeah, that was up there. Sorry, I

17:44kind of jumped a line or or I'm going

17:46back to line. Sorry about that.

17:47>> It's addressed.

17:48>> Um so, back to the the sensory garden.

17:51The fountain also has been delivered.

17:53We're trying to find a good spot for

17:54that. Right now, it is being housed on

17:56the right-hand side of the senior

17:57center. We just have to make sure that

17:59we have some electrical

18:01um installed before we can get that up

18:03and running.

18:05Uh

18:05let's see. The food pantry is still um

18:09you know, we still have a lot of people

18:11coming in. We have We are developing a

18:13new process for the people that are

18:16either not showing up for their programs

18:19I mean for their food pantry

18:20appointment. And so, what we're doing is

18:23we're giving them, you know, a notice

18:25that if you fail to come in again, we

18:28and um you might have to re-register and

18:30go through the whole entire process

18:32again. Um just because we do have so

18:34many people on it. And now with the

18:36winter months coming up, we know that

18:38we're going to be busier than ever.

18:40So, we are still take always taking

18:43staples for the food pantry. And now

18:45with the the gardens kind of coming to

18:48an end, we'll be taking all sorts of

18:51donations. So, we'll be taking So, we do

18:53accept dairy donations. People A lot of

18:55people don't know that. What we do is

18:58we want individual items, not like

19:00gallons of milk, but maybe quarts of

19:02milk or like six eggs versus a dozen.

19:05Just so we can make things kind of

19:07spread out and really be able to help

19:09everybody.

19:10>> [clears throat]

19:10>> Um another big staple item is the like

19:13hygiene items. So, toilet paper,

19:16deodorant, things kind of like that.

19:19So, basically if you can buy it at the

19:20grocery store, we will accept it. We

19:22just ask that people consider donating

19:25individualized items instead of bulk

19:27items.

19:28>> There's a list somewhere, right?

19:30>> Uh we have a list up on our website and

19:32we do I do do a running list on the

19:36Facebook page also.

19:37>> And is cash always a preferred donation

19:40item?

19:41>> Not necessarily. You could see back on

19:43our our financial reports that we have

19:46just over $5,000

19:49and that's been holding pretty steady

19:50because the community has been like just

19:53like so wonderful in all of the

19:55donations. We won't obviously we're not

19:57going to turn money away, but you know,

19:59the items in the moment help a lot.

20:03Otherwise, it's us going grocery

20:04shopping and things like that.

20:08>> Um

20:08yes, so the MCOA outreach grant, so the

20:11one that I had explained to everybody

20:13about the think ahead, we met

20:16to talk about the think ahead every door

20:17every resident. Well, after we had met,

20:20I had contacted UMass and talked to the

20:24gerontology department about possibly

20:26doing an assessment needs study here for

20:28the town of Shrewsbury. And with that,

20:31it comes with a 40 $40,000 price tag.

20:35And the $40,000 can be

20:38paid in two different kind of sums. So,

20:41it can be 20,000 for FY 27 and then

20:4420,000 for FY 28. Knowing that they did

20:48this knowing that

20:49that council on aging departments and

20:51things like that often run off of the

20:54state formula grant. So, they were

20:56allowing us that kind of leeway. So, I

20:58had met with town manager Kevin Mizikar

21:01and he really liked the idea of doing an

21:04assessment needs here.

21:07Basically, UMass will be doing like most

21:10of the work, but there will be some

21:12expectations from staff, board,

21:14community members,

21:16uh, things like that. So,

21:18um, thank you to everybody who responded

21:20to me already who would be interested.

21:22So, I I will have to filter it down,

21:25um, because the the UMass Gerontology

21:30uh, staff are really only looking for

21:33about four to five people, not too many,

21:35so they can

21:37best work their magic, I guess.

21:39So, what I had I had contacted

21:42Massachusetts Council on Aging before I

21:44contacted the board to ask if instead of

21:47doing two outreach

21:50big outreach tasks of the Think Ahead

21:53and the UMass Gerontology assessment, I

21:56asked them, "Can we take that $7,000 and

21:58put it towards the $40,000?"

22:01And so, all they asked from me was, um,

22:03a little document about what is the

22:05UMass Gerontology about. I shared them

22:07with the the contract that came out, and

22:10they were very happy to just say, "Yes,

22:12you can take that $7,000." So, my

22:14thought is, "You know what? We can do

22:16the Think Ahead again in the future, but

22:18I really didn't want to miss the

22:19opportunity of doing the assessment

22:21needs with especially as we have the

22:23cash."

22:24Um, any questions?

22:30>> Shira?

22:31Oh.

22:32Okay.

22:33Programs, Holly.

22:35>> So,

22:37uh, oh, yes. So, I mentioned before like

22:39we're now

22:41because of the growth of the senior

22:42center and the Council on Aging

22:43Department, I'm really trying to look at

22:46what the positions are now that there

22:48are a few available and what best meets

22:51the needs of the senior center without

22:54increasing the number of staff that we

22:56have. So, we're exploring the

22:58possibilities of having a program

23:00coordinator position versus an office

23:02assistant. So, now with all of the

23:05programs that we have, the newsletter

23:08being so demanding, the senior center

23:10being utilized almost to to the fullest

23:13extent, it is

23:16really difficult to have four people

23:18putting together programs, playing with

23:20the schedule, turning you know, talking

23:23to different kind of facilitators. So,

23:25we really kind of want to narrow it down

23:26to one person that would take over the

23:30responsibility with the

23:32assistance of everybody else. You know,

23:34not allowing everybody to make programs,

23:38put themselves in the newsletter, put

23:39themselves into the Google calendar,

23:40because it's just becoming too much and

23:43we're noticing mistakes are happening.

23:45So, that's one of the things that I'm

23:47kind of going over with the staff to

23:49figure out, do we want an office

23:51assistant? Do we want to change some of

23:53the essential functions of already

23:55existing positions and maybe puts

23:59give somebody a uh like a different

24:01responsibility and take one away. So,

24:03that's what we're trying to do now and

24:05it's it's really difficult. It's it's a

24:08little complicated.

24:09>> Holly, is the thought process uh

24:12to possibly create a full-time position

24:14or would this likely be a part-time

24:15position?

24:16>> So, this would be this would be the same

24:19full-time position.

24:21So,

24:22so right now like

24:24with

24:25Kelly as office assistant, we have the

24:28the opportunity to possibly change that

24:31office office assistant position to

24:33program coordinator. So, it's the same

24:35position, same amount of hours. We're

24:37not adding any other staff in at this

24:39time, but it's but like I said, it's

24:41about making their job description and

24:42the essential functions match the needs

24:45of the senior center, because when they

24:47were originally created, they met, but

24:49they don't so much anymore.

24:52>> Are you getting any uh

24:54contact with HR, town HR on how they do

24:57job descriptions and how they do that.

25:00>> So, I'm working with them to figure out

25:02where

25:04my want and the and the real the reality

25:09of the grades that the titles can go

25:12underneath. So, that's where we're

25:13struggling.

25:14>> That's what I was concerned about.

25:15>> Yeah. Yep. So, HR is involved. So, what

25:18I'm doing now is I'm kind of doing um

25:21restruct- I'm restructuring already

25:25existing job descriptions to what I

25:28would like, and then I'm going to send

25:30that to them, and then they're going to

25:31let me know what they can do, how we

25:33meet [clears throat] in the middle.

25:35Um

25:37I don't know if it can happen, but it's

25:39it's one of my wants.

25:40Um

25:41just to make it easier for all of us.

25:43It's It's getting really busy over

25:45there.

25:46>> Any more questions on that?

25:50Transportation?

25:51>> So,

25:52uh so, everybody understands that we

25:55took $25,000 from the state formula

25:57grant to use for expanded

25:58transportation. And so, my update right

26:01now is that in September, for the

26:04expanded transportation, we had 47

26:07yellow cab trips

26:09uh requested, and we had 16 Safeway

26:13luxury transportation trips requested.

26:16So, the difference between the two is

26:18Safeway luxury is wheelchair. So, they

26:22put the wheelchairs on, and they do

26:23door-to-door versus curb-to-curb. So,

26:26they take you right to, and then the

26:28yellow cab is I think self-explanatory.

26:31And these

26:33these expanded transportation, just to

26:35remind everybody, is for anything

26:37outside of our business hours. So, it's

26:39not during when the senior center is

26:40open. So, we're not taking away from

26:42either the senior center or, more

26:44importantly, the WRTA. So, these are all

26:46things that are happening in the

26:47evening, on the weekends. Uh some of

26:50them are work. Some of them are far away

26:54medical, and some of them are just

26:56people wanting to go visit their family

26:58and friends. So, Cynthia's been doing a

27:00fantastic job

27:02keeping control of that. So, we started

27:05with 25,000 and our balance right now is

27:0721,747.

27:12And that again won't go away. That will

27:14either roll over the next fiscal year,

27:16whatever those funds are, and each year

27:18I will um assess whether or not we need

27:21to allocate more money and is you know,

27:24how is this working? That's what we do

27:25with every program that we're that we

27:27run every year.

27:29>> I thought last year it was use it or

27:31lose it. So, now they change it?

27:33>> So, last year was it was from the a

27:35specific grant. This is even though this

27:38is from the state formula grant, the

27:40formula grant can roll over. Last year I

27:43applied for this like particular grant.

27:46That's why we had to

27:47>> Oh, you use it.

27:48>> Okay.

27:48>> Yep. But, we went through $25,000 last

27:51year in less than 8 months. So,

27:55I suspect the same will happen here.

27:59>> Nutrition?

28:01>> Uh so, right now all of our nutrition

28:04opportunities at the senior center are

28:05going really well. Tuesday night dinners

28:07are a big hit because Kelly's making the

28:08menus awesome. And our meals on wheels,

28:13our congregate, everything's great.

28:15However, it is almost time to for

28:18snowbirds to go to Florida. So, we are

28:20looking for additional ESWA uh meals on

28:23wheels drivers for the wintertime. So,

28:25if people are interested, they can come

28:28into the senior center and fill out an

28:29application. If you come in before

28:3112:30, we'll actually have you talk to

28:33the nutrition manager.

28:35Um and I believe that there is a stipend

28:39on those positions.

28:41And the amount the exact amount escapes

28:44me, but you there is a stipend for

28:46people that utilize their own cars.

28:47>> $70 per I mean 70 cents per mile.

28:51>> 70 cents

28:52okay.

28:53Thank you Shung guy. I should have just

28:54asked you in the first place.

28:56>> It's okay.

28:57>> [laughter]

29:01>> Okay, new business old business and I

29:04guess we can address our next meeting

29:07coming up.

29:08>> Yes.

29:10>> So our next meeting our meetings

29:12[clears throat] are scheduled for the

29:13second Wednesday of the month and the

29:15November meeting falls on November 11th

29:18which is Veterans Day.

29:20So we have to decide if we are going to

29:23look at another day in November or

29:26possibly skip the November meeting and

29:29roll it into December.

29:32And I will open it up to

29:34the board and

29:36Ali.

29:37>> So so I just want to add so it doesn't

29:39have look like anything interferes with

29:41our December agenda which is scheduled

29:44for Wednesday December 9th at 9:30 same

29:48place same time just like Batman. And

29:51but the November one is an issue. So

29:54if Wednesdays work best we can look at

29:57the following the Wednesday following

30:00the 18th we could even go so far as the

30:0325th or we could possibly choose another

30:06day or roll it into the December

30:08meeting. So I really I just I'm going to

30:10give this over to the board to discuss.

30:12I'm I can support anything.

30:15>> Well as far as the

30:17Wednesdays go the the 25th doesn't that

30:20run into Thanksgiving?

30:23The 18th

30:2418th so so really if we're looking at

30:27Wednesdays we'd we'd only be looking at

30:29the 18th.

30:30>> Yeah.

30:31>> Plus we don't want to go out 2 weeks cuz

30:32then we're so close to the next.

30:34>> Right.

30:35>> I'm okay on both the week before and the

30:37week after.

30:38>> So the week before that is the time

30:40crunch for me to do establish an agenda

30:43so close to right now is a little

30:45difficult because that means I would

30:47have to get the things out

30:49>> [clears throat]

30:49>> by the end of this month.

30:51>> Well, then the week after.

30:52>> What about the day before and the day

30:54after?

30:54>> Yeah, Tuesdays or Thursdays.

30:58>> So, if you all could think of a time or

31:00a date that you would like, I can look

31:03at the schedule and get back instead of

31:07>> The 10th of the the 10th or the 12th is

31:09fine with me.

31:10>> Yeah.

31:11>> Okay, and personally speaking outside of

31:14the allotted date

31:16>> Mhm.

31:16>> because of what's going on with

31:18Medicare, can't count me in.

31:21So.

31:21>> And I don't believe that Raquel will be

31:24back in November

31:26either.

31:29I think she's out of town.

31:30>> Alex

31:30>> It it really almost seems to me like it

31:32would make most more sense to

31:36bypass the November meeting

31:39and you know, any business that we we

31:42would have discussed in November that

31:44can be carried over to December. How

31:46would you feel about that, Holly?

31:48Feedback on that?

31:50>> So, that has happened in the past before

31:52and things have been fine. What I

31:54normally do is if we have a gap month,

31:57I do provide an opportunity to have open

31:59office hours. So, if any of the board

32:00members wanted to come in as well as I

32:03still send my my monthly updates as I

32:06have them.

32:07So, that is something that has been done

32:09before if that's what the board agrees

32:11on.

32:11>> Larry, um

32:13if let's say we do that and I think

32:15that's a lovely plan.

32:16Could we move up the December meeting

32:19just just a week or something, you know,

32:21to kind of cut that gap down a little or

32:23what when you know, you're in the

32:24Medicare crunch, you know, your

32:26scheduling issues. When does that

32:28>> December 7th.

32:29>> 7th is the last day.

32:30>> So, December and to be honest, we have a

32:33standing time. I would rather just keep

32:35the standing [laughter]

32:36>> Yeah.

32:38I'm sorry, Holly.

32:39>> We have a standing time on the Google

32:41calendar that this is our designated

32:43spot. So, without causing more confusion

32:47to either push it up or push it back, I

32:49think that the 9th, being 2 weeks before

32:51Christmas, actually still works out

32:53fine.

32:54That That would be my feedback instead

32:56of changing another date, cuz I don't

32:58think a whole week is going to change

33:00what information I provide to you.

33:01>> No.

33:03So, I think the

33:05motion then is to skip the November

33:08meeting.

33:08>> Yeah.

33:10>> I'd support that.

33:12Based on what we heard.

33:12>> is is there a motion on the table

33:16to skip the November meeting in lieu of

33:20the December 19th meeting?

33:23>> December 9th.

33:23>> 9th.

33:24>> 9th. Um, excuse me.

33:25>> Some moved.

33:27>> Um,

33:28is there

33:29Do I have a second on the motion?

33:32>> Sure.

33:33>> Okay. All in favor?

33:35>> Aye.

33:35>> Aye.

33:37>> Okay.

33:37>> Opposed.

33:38Okay, so our next meeting will be

33:40December 9th, also at 9:30,

33:43at which point Alex will be here, God

33:45willing.

33:46>> [laughter]

33:46>> And uh um

33:49I guess that's it. Anyone have Any on

33:51the board or or staff have anything they

33:54want to add before we wrap up here?

33:57>> I knew it was going to be a quick

33:58meeting.

33:59>> Okay. Well, thank you all very much, and

34:03have a great day, great week, great

34:05couple months, and we look forward to

34:07seeing you in December. Thank you. Thank

34:09you.

34:09>> Nice job driving.

35:42>> Hey.