2026-09-02 - Finance Committee

03:21Yep.

03:22>> I think we're good.

03:23>> We're good.

03:24>> Mhm. Good.

03:27>> We're back in action.

03:29>> Um I should have mentioned earlier that

03:31Alderman alderwoman Will Shar could not

03:34make the meeting tonight because of a

03:36family issue. Um and she contacted me as

03:38such. So, just want to make sure we have

03:41that.

03:41>> Mr. Mayor,

03:42>> Alderman Clemens had reached out to me

03:44as well that he was unable to make it.

03:46>> Okay. Anyway, Miss Martisello.

03:50>> Yeah. Um, so good good afternoon

03:52everyone. Emily Martisell. I'm the

03:53director of emergency management here in

03:55the city. Uh, speaking on the special

03:57events permitting software, I'll just

03:59keep it really simple. We have 15 plus

04:02departments that sign off on special

04:05events and our current procedures

04:07through a series of many many emails. Uh

04:11which is ownorous both for all the

04:13departments but especially for anyone

04:15trying to plan a special event um and

04:18having to sift through um sometimes you

04:21know dozens of emails um from all of us.

04:24So for the past several years the

04:26special events group has been looking at

04:28specialty software. We evaluated all the

04:31stuff we currently have um and it and it

04:34didn't it didn't meet any of the

04:35requirements from both the departments

04:37and what a user would like and uh we

04:40settled on a company that specializes in

04:44municipal special events permitting.

04:46That is what they do. Uh they're they're

04:49really really good at it. They have a

04:51lot of expertise and and they

04:53exclusively work with municipalities. Uh

04:55so they've been really really great to

04:57work with. Uh we have a uh looking to do

05:00a three-year agreement with them for

05:0239,000 a year which gets us um the

05:05special events permitting software uh

05:08which can allow us to do different types

05:11of permitting but we're going to start

05:13with special events um and all of the

05:16departments have signed off on it

05:18meeting their needs and requirements

05:19which is also I think a great um nod

05:23that the software is going to work

05:25because everybody agreed this this was

05:26going to be good for what they needed.

05:28because each department has their own

05:29statutory sign off requirements. But I'm

05:32happy to answer any specific questions

05:33about it.

05:36>> Alderwoman Cle.

05:37>> Uh thank you. I'm glad to see this as a

05:39person and I know um Alderman Lopez has

05:42that has done some of these events. It

05:44it is arduous for us to track okay who

05:48has not responded yet and trying to

05:50chase down the the okays before it

05:52finally gets to the city clerk and and

05:54so on to get that final approval in that

05:57permit. So, I'm glad to see that this is

06:00I've sifted through a lot of emails

06:01before. So, thank you for this.

06:04>> And you'll like Alderman Clay that as a

06:05user you can clone your last application

06:08so you don't have to start over.

06:09>> Oh, nice.

06:09>> So, when Alderman Lopezes does his block

06:12party each year, he can just copy it

06:14from the previous year and update a few

06:16things and then submit it. So, it's

06:18going to be really great for both ends

06:20of the process. And hopefully, you know,

06:22we're trying to have more events and

06:24just make it easier for people to do

06:26that and for the departments to sign off

06:27accordingly.

06:28>> I think it will be. Thank you.

06:32>> All right. All those in favor of the

06:33motion say I.

06:34>> I.

06:35>> Opposed.

06:36>> Motion passes. Thank you. Next

06:39communication from Amy Jerard,

06:41purchasing manager. Alderman Sullivan.

06:43like to make a motion to accept, place

06:44on file, and approve the purchase of one

06:47all-wheel drive Ford Transit van with

06:50seating for 12 to replace the F-150

06:53Super Crew cab pickup truck for NSHA

06:55Fire Rescue from Graponi Ford and Global

06:59Public Safety and the amount not to not

07:02to exceed $77,27728.

07:08Funding will be through department 152

07:10fire rescue fund surf 81 capital outlay

07:14improvements.

07:17>> Good evening. Adam Pulot, assistant fire

07:19chief. [clears throat]

07:20Uh as element stated, this is a vehicle

07:23replacement for our training division.

07:25Uh they are responsible for all the

07:28department's uh training and they also

07:31function in the role of safety officer

07:33at any of our larger scale incidents. Um

07:36they've been operating out of a F-150

07:38pickup truck for a while. Uh but we keep

07:40finding u need to haul people especially

07:44uh for training purposes. So a van will

07:48be more user friendly for us. It will

07:50allow us to get people to and from

07:52training and it will still carry all the

07:54necessary equipment they need for the

07:56other part of their job. I'm happy to

07:58answer any questions.

08:03>> All those in favor of the motion say I.

08:05>> I. I

08:06>> motion passes. Next communication from

08:08Amy Gerard, purchasing manager. Alderman

08:11Sullivan.

08:11>> Like to make a motion to accept, place

08:13on file, and approve the purchase of one

08:15Ford F250 Superduty pickup with a

08:19slidein utility box and outfitted with

08:21graphics and emergency lighting in

08:23replacement. the deputy fire chief's

08:26vehicle from Graponi Ford, Global Public

08:29Safety, Iconic Elements Incorporated,

08:31Knox Company, and Ocean State Signal

08:34Company in the amount not to exceed

08:37$98,630.88.

08:41Funding will be through Department 152,

08:43Fire Rescue Fund, SURF81, Capital Outlay

08:46Improvements,

08:48>> Mr. Pulat.

08:49>> All right, Adam Pott, assistant fire

08:50chief. So this is a replacement for our

08:52Shift Commander vehicle. So it's a

08:55replacement kind. It's the same make and

08:57model that they have now. It's been a

08:58good vehicle for us.

09:01Again, happy to answer any questions.

09:05>> All those in favor of the motion, please

09:06say I.

09:07>> I.

09:08>> Motion passes. Next communication from

09:11Amy Jerard, purchasing manager, Alderman

09:13Sullivan. I'd like to make a motion to

09:15accept, place on file, and approve a

09:16contract with Sterns, Conrad, and

09:18Schmidt Engineers Incorporated, doing

09:21business as SCS Field Services for the

09:24infrastructure improvements related to

09:26the Four Hills Landfill Lee PFAS removal

09:31and destruction pilot test project in

09:34the amount not to exceed $400,143.

09:39funding will be through department 168

09:41solid waste fund grant 81 capital outlay

09:45improvements

09:49Jeffler superintendent of solid waste so

09:52[clears throat] this is part of the PAS

09:53destruction project that we're doing

09:54it's a pilot program that the state

09:57actually is giving us money for the

09:58grant that I went for last last year

10:01this particular part of the program is

10:03uh putting in the infrastructure our uh

10:06leech eight goes into a main main line

10:08we have to be able to take that leech

10:09and put it into the PAS destruction unit

10:12that we're going to be getting in the

10:14spring hopefully. Um, but we also have

10:16to have a valve that we can turn off so

10:19the leech goes to the unit instead of

10:21just going out to our wastewater

10:22treatment plant. So, this is basically

10:24all the infrastructure to get the get

10:26the project off the ground.

10:29>> All right. Anyone?

10:32>> Alderwoman Cle?

10:33>> Uh, thank you. Uh, Mr. Mayor, is this um

10:36grant does this have matching funds or

10:38is this uh a 100% grant?

10:41>> 100% uh free. We're actually uh in the

10:44process of asking for more money. The

10:46govern uh the state actually has more

10:48money for us. We're working through that

10:50process, but this is this particular

10:51part

10:52>> is 100% covered.

10:53>> Will be refunded as soon as we spend it.

10:55We get refunded back the money.

10:56>> Great. Thank you.

10:59>> All those in favor of the motion of

11:01>> Sorry. Uh Alman Sullivan. Uh, thank you.

11:05How long will it take to do this?

11:08>> The infrastructure part of it, sir? Yes,

11:09sir.

11:10>> Yeah, we're hopefully going to have it

11:11done before winter. That That's our

11:12plan. We're going to try to get it done

11:13ASAP. So, as soon as we get all the

11:15contracts, we're going to have them come

11:16right in and start it.

11:18>> Okay.

11:18>> And then the actual pilot destruction,

11:20we don't foresee us doing that until

11:22springtime when the when the weather's

11:24particularly right for it because it

11:26won't be weathertight.

11:27>> Got it. Thank you.

11:31>> All those in favor of the motion say I.

11:33I

11:34>> I

11:34>> opposed. Motion passes.

11:37>> Next communication from Amy Gerard,

11:39purchasing manager, Alderman Sullivan.

11:40>> I'd like to make a motion to accept,

11:42place on file, and approve a contract

11:44with Sanborn Head and Associates for

11:47fiscal year 2027 through fiscal year

11:502029 landfill gas telemetry monitoring

11:54and support and the amount not to exceed

11:56$87,750.

11:59Funding will be through department 168

12:02solid waste fund solid waste fund 53

12:05professional and technical services

12:09superintendent solid waste. So uh the

12:11solid waste department already uses

12:13sandborn head for their landfill gas

12:15management uh system. It's a software

12:17that we can track all of our wells and

12:19uh how how much methane we're getting

12:21out of all the wells. This is just

12:23adding a piece to it now. So it's this

12:26is uh for all of our um readings on top

12:29of the liner. We have to have uh GPS

12:32units telling us how much water or

12:34leeates on top of the liner. We have to

12:35be below a certain amount to be with

12:37state uh regulations. This is taking it

12:40all putting it to a panel and then

12:41sending it to the web so we can read it

12:43right from our computers. And hopefully

12:45s soon someday I'll be able to see it

12:47right from my phone. So if there's any

12:48emergencies I'll get an alert right away

12:50to tell us what's going on.

12:53Anyone?

12:58>> All those in favor of the motion say I.

13:00>> I.

13:01>> Motion passes.

13:03Next communication from Amy Gerard,

13:05purchasing manager, Alderman Sullivan. I

13:07would like to make a motion to accept,

13:08place on file, and approve an

13:10engineering services contract with

13:12Sanborn Hen and Associates for design

13:14and construction quality assurance

13:16oversight for the 2026 landfill gas

13:20collection system modification work in

13:22the amount not to it not to exceed

13:25$74,000.

13:27Funding will be through department 168

13:29solid waste fund bond 53 professional

13:32technical services.

13:34>> Jeff Lifelair, superintendent solid

13:35waste. So, this is part of my annual uh

13:38gas expansion upgrades at the landfill.

13:40Whenever we put so much trash on top of

13:42the landfill, we have to by regulations,

13:45we have to put in gas collection to help

13:47with the emissions from the methane

13:49coming out of the trash. This right here

13:51is just going to help us design it, get

13:52bid specs ready, and this will be all

13:54the CQA when the design and everything's

13:56given to a contractor. Sandborn Head

13:59will be on site watching everything

14:00that's being installed to their to their

14:02design specifications. Uh Sandborn

14:05Head's been doing this for us for now

14:07over 15 to 18 years now, doing all of

14:09our gas expansions. We feel very

14:11confident with them and they're very uh

14:13well renowned in the landfill industry.

14:20>> All those in favor of the motion, please

14:21say I.

14:22>> I.

14:23>> I.

14:23>> Motion passes. Next communication from

14:26Amy Gerard, purchasing manager. Uh

14:29Alderman Sullivan. I'd like to make a

14:30motion to accept, place on file, and

14:32approve an engineering services contract

14:34with San Bourne head and associates to

14:37provide engineering design and

14:39construction quality assurance oversight

14:42for the 2026 phase 3 landfill temporary

14:45cap system in the amount not to exceed

14:49$46,500.

14:51Funding will be through department 168,

14:53solid waste fund, bond 53, professional

14:56and technical services.

14:59Jeff Lafler, superintendent solid waste.

15:02I'm doing a lot of talking tonight. I'm

15:03sorry. So, this is a a cap that's going

15:06to go over the phase three landfill.

15:08We've actually finally reached not total

15:10capacity, but enough where we where

15:12we're not going to go back into this

15:13area for another 15 or 20 years. Uh so,

15:16we're deciding to do a temporary cap as

15:18we've done three or four times now.

15:20We've come right up the landfill. This

15:22will go over the top of the whole

15:23landfill. It'll stop water infiltration.

15:25It'll help mitigate any of the gases

15:27that are coming out of it. So, uh, and

15:30the state's very very for this. They

15:32want us to stop water going down into

15:34our landfill to create less leate. Uh,

15:37so San Badhead, they've done all our

15:38designs for the temporary capping. We're

15:41we're having them do this again for us

15:42and they're going to be on site when

15:44they start doing the install.

15:47>> Alderman Sullivan,

15:48>> thank you. More of a procedural

15:50question, but we just read off three

15:52different contracts for the same vendor.

15:55Why not just one contract with all the

15:58services attached to it?

16:00>> We could do it that way, but each one's

16:02different funding, so we're just trying

16:03to keep it separate. I agree with you. I

16:05mean, we could do it either way. I could

16:07do separate funding, but then it could

16:09get confusing for people. So, that's why

16:11we typically just do separate contracts.

16:13That way, it's completely separated.

16:15When we go back into the records, we can

16:17say, "Oh, yeah. This one was approved on

16:19certain days."

16:21>> Followup.

16:22>> Yeah. Is it listed as three contracts or

16:26is it one and you just break it out?

16:28It's

16:28>> by by service.

16:31>> All of my bonds are separate contracts.

16:33So, it's a separate project.

16:34>> Okay.

16:35>> Sanour Head also does my uh general

16:37engineering for the landfill. So, that's

16:38a separate contract al together. So,

16:41that's why we break it out. I mean,

16:42procedurally, we could try to do

16:44something different. I could check with

16:45our finance director, but um it would

16:48save time, I guess. But I I think it's

16:50more just so we can keep everything

16:52finalized and keep keep everything out

16:53in the open so everyone sees what's

16:55going on, what projects are going.

16:57>> All right. Thank you.

16:58>> Yes, sir.

17:01>> All those in favor of the motion say I

17:03>> I

17:05>> opposed. Motion passes. Next

17:08communication from Amy Gerard,

17:09purchasing manager, Alman Sullivan. I'd

17:11like to accept, place on file, and

17:13approve the purchase of recycling and

17:15trash carts and cart lids for curbside

17:18collection for fiscal year 2027 from

17:21Totar Incorporated in the amount not to

17:23exceed 145,000. Funding will be through

17:27department 168 solid waste fund, solid

17:29waste fund 71 equipment.

17:33>> Jeff Lafller, superintendent solid

17:34waste. So, this is uh our annual uh

17:38appropriation for totters and parts and

17:41pieces for the uh repairs of these

17:42toters. Uh I was just talking to someone

17:44tonight that these totters are 23 years

17:46old. There could be a catastrophic

17:48breakdown in some of the carts at any

17:50time. I'm surprised how well they're

17:52holding up. I mean, for 23 years old,

17:54they're still pretty sturdy. So, we know

17:55that toers a very reliable business. Um,

17:58so this will this will keep us I have

18:00about a thousand to 1500 uh blue totters

18:04for trash in stock and I have about a

18:05thousand to 1500 green recycling carts

18:08in stock. But we need to have this so if

18:10we do have a catastrophic breakdown

18:12where two or three or 400 break down all

18:14at once, I'll have the backup so I can

18:16hurry up and order some new ones.

18:19>> Alderwoman Cle,

18:21>> how many totes does this give you? And I

18:24assume you're ordering the blue and the

18:25green ones, correct? Yeah,

18:27>> we order what we need. So if I see that

18:29a bunch of green ones are getting low,

18:31we'll hurry up and order a truckload. A

18:33truckload's about 950, 980.

18:36>> Okay,

18:36>> let's call it a,000. So with this

18:38145,000, I can only only buy about 3,000

18:41toters.

18:42>> Okay.

18:42>> And then I can buy some, you know, lids

18:44and car covers, I'm sorry, covers and

18:46wheels and stuff like that to do the

18:48repairs. We try to repair them as much

18:50as possible. If they're destroyed, we we

18:52have to replace them. So, and the city

18:54owns those carts. So, right,

18:55>> except for the recycling carts. The

18:57recycling carts, the home homeowners buy

18:58them, we'll repair them if we can. If we

19:01can't, then unfortunately, they'll have

19:03to purchase another one,

19:05>> but we we have to have that many in

19:06stock.

19:07>> Yep. I appreciate that. Thank you.

19:08>> Y

19:09>> Alderman Sullivan,

19:11>> we have at our house, we have a blue one

19:14for trash. We have a green one, the big

19:17ones,

19:18>> and then they we have like a little

19:20recycling one, a blue one. Do you still

19:22make those? Are those included in this

19:24batch? the 18 gallon. Yeah,

19:26>> those we get actually we get um from New

19:29Hampshire Recycles. We buy those

19:30separately because the city the solid

19:33waste department gives three of those

19:35out for free.

19:36>> Yeah.

19:36>> To the residents. We give the residents

19:38the option to buy the recycling cart. So

19:40it makes it easier on our employees

19:42instead of having to pick up 18 gallon

19:43carts. Now we will one barrel over. We'd

19:45much rather have the residents buy those

19:47carts and uh service those. But we do

19:50have the 18gon ones that we hold in

19:52stock for the residents that just can't

19:53afford to buy the the carts or the ones

19:56that just don't want to buy them.

19:58>> Thank you for indulging me. Appreciate

19:59it.

20:03>> Um all those in favor of the motion say

20:05I.

20:05>> I.

20:07>> Motion passes.

20:10>> Next communication from Amy Gerard,

20:12purchasing manager. Alderman Sullivan.

20:14I'd like to accept, place on file, and

20:15approve the sole source purchase of

20:18various signs and replacement poles and

20:20proprietary items related to signs,

20:23pavement paint, and paint machine

20:25replacement parts from Permaline of New

20:28England in the amount not to exceed

20:30$38,000.

20:32Funding will be through Department 181

20:34Streets general fund 61 supplies and

20:38materials.

20:40>> Mr. Ibara,

20:42>> good evening. John Abera, superintendent

20:43of streets. So, this is an annual motion

20:47to do business with our signed vendor.

20:49This will be fun through the operating

20:51budget

20:53and I'm happy to answer any questions

20:55you may have.

21:00>> All those in favor of the motion say I.

21:02>> I.

21:02>> I.

21:03>> Opposed? Motion passes.

21:05>> Mr. Mayor,

21:07>> pardon Greg,

21:09>> just one quick correction. Thank you for

21:11the record. It was um funded through

21:13department 161. It was read as 181. So

21:18it's through 161 just for the

21:19>> Thank you.

21:20>> record. Mhm.

21:23>> Thank you.

21:23>> It's late.

21:24>> All right. New prescription. Pardon?

21:27>> New [snorts] prescription.

21:28>> Really?

21:29>> No.

21:30>> I think his glasses look pretty good.

21:32Don't you? [laughter]

21:33>> I don't know. Oh, those are

21:35>> I really appreciate you saying that.

21:38[laughter]

21:40>> [snorts]

21:41>> All right.

21:41>> All right. Back on track. Let's focus.

21:43[laughter]

21:44>> All right.

21:46Um, next communication from Amy Gerard,

21:49purchasing manager. Alderman Sullivan.

21:52>> I'd like to make a motion to accept,

21:53place on file, and approve the sole

21:55source purchase of asphalt and

21:58aggregates from Brocks Industries and

22:00Continental Paving in the amount not not

22:02to exceed $147,000.

22:06Funding will be through department 161

22:08streets fund general fund 61 supplies

22:12and materials.

22:15Good evening John superintendent of

22:17streets. This also is motion forward

22:21every year and this is for our supplied

22:24material aggregates and asphalt

22:27[clears throat]

22:28from Brocks and Continental and we use

22:31this uh daily in our operations

22:36and I'm happy to answer any questions.

22:39>> Alman Sullivan,

22:39>> more of a comment. I just appreciate

22:43um the communication here under the

22:45discussion phase of the memo where the

22:47last sentence reads this is not part of

22:50the paving program because as I was

22:52reading it I thought is this part of the

22:54paving paving program and

22:55>> they answered your question

22:56>> so I appreciate the clear concise

22:59communication. Thank you.

23:01>> You're welcome.

23:05>> All those in favor of the motion say I

23:07>> opposed. Motion passes. Next

23:10communication from Amy Gerard,

23:12purchasing manager. Alderman Sullivan.

23:14I'd like to make a motion to accept

23:16place on file and approve amendment

23:18number one with ADS Environmental

23:21Services LLC for the flow monitoring of

23:24the collection system in the amount not

23:26to exceed $46,500

23:3028,700

23:32in fiscal year 2027 and $8,900 in fiscal

23:36year 28 and fiscal year 29 per year.

23:41Funding will be through department 169

23:43wastewater fund wastewater fund 53

23:46professional and technical services.

23:49>> Mr. Bush

23:50>> Dave Buchet wastewater superintendent.

23:53Uh this amendment is to provide real

23:55time notification uh to subscribers

23:58uh of potential cso discharges in our

24:01system. Uh this is a new requirement of

24:03our NPDS permit, our discharge permit

24:06through the EPA which we're required to

24:08have this in place by February 1st. Um,

24:11ADS uh has been working with large

24:14communities utilizing this program uh

24:17including the Massachusetts Water

24:18Resource Authority. Uh, so we're

24:20confident that this would meet our

24:22regulatory requirement.

24:25>> Alderwoman Cle.

24:26>> Uh, thank you. So, um, ordinarily if we

24:30want to see this, we can go online and

24:31we can look at, but it's always delayed.

24:33So, this will happen. Will this actually

24:36be on the computer that we can see it or

24:37is it just a notification to to all of

24:40you?

24:41>> Yeah, we'll we'll have a mechanism where

24:43you can actually sign up and subscribe

24:44to this program. Okay.

24:46>> And you can enter in your email address

24:47or your your phone number and get a real

24:50time text. Okay. And or an email.

24:52>> Oh, great. Thank you.

24:53>> You're welcome.

24:57>> All those in favor of the motion, please

24:59say I.

25:00>> I.

25:00>> Motion passes.

25:03Next communication from Amy Gerard,

25:05purchasing manager. Alderman Sullivan.

25:06>> I'd like to make a motion to accept,

25:08place on file, and approve a contract

25:10with Hazen and Sawyer for the

25:12feasibility evaluation of long-term

25:14bioolids management and disposal at the

25:17Four Hills Landfill in the amount not to

25:19exceed $116,462.73.

25:26Funding will be through department 169

25:28wastewater fund wastewater fund 53

25:31professional and technical services.

25:35Dave Buchet wastewater superintendent.

25:37Uh so we had been exploring uh producing

25:40a class A bioolid out of our class B

25:43bioolid and we started to see some cost

25:46increase. Uh so to stay we went to go

25:50that route to stay ahead of the rising

25:52cost of disposal. uh we had due

25:55regulations that were coming that were

25:57making it harder to dispose of. Uh also

26:00the land application areas to dispose of

26:03are were decreasing. Uh mainly because

26:06of POS is a big concern. Uh so currently

26:09we're looking at utilizing our product

26:11at the landfill here in Ashawa. Uh I

26:14think it could be some benefits to that

26:16but we have to explore all the options.

26:19Uh does our bioolids currently need odor

26:22control? So they'd be looking at that

26:24feasibility, uh any permits that we may

26:27need, what trucking would look like. Uh

26:30if we have to amend the product to

26:32increase the solids uh percentage,

26:34they'd be looking at that. So uh in the

26:38long long run, long-term management, uh

26:41we think this would be the better option

26:43for us. Cost savings for us at the

26:45wastewater plant, also cost savings at

26:47the landfill because there's a potential

26:49it could be used for cover, which

26:51they're currently buying.

26:55I'd be happy to answer any questions.

26:57>> All right. All those in favor of the

26:59motion say I.

27:00>> I.

27:00>> Opposed. Motion passes. Thank you. Next.

27:04Communication from Amy Gerard,

27:06purchasing manager. Alderman Sullivan.

27:07I'd like to make a motion to accept

27:09place on file and approve amendment

27:11number two with icon architecture 4

27:14professional services to assist with a

27:16limited design study for a resource

27:19center in the amount not to exceed

27:21$40,000.

27:22Funding will be through department 129

27:25city buildings fund general fund 53

27:27professional and technical services.

27:32>> Yeah, Mr. Cummings.

27:33>> Yes, thank you uh Mr. Mayor. Uh Tim

27:36Cummings from admin services. Uh so I

27:38had mentioned this uh in a previous

27:40meeting. Uh this is a contract laid

27:42before you that I'm seeking your

27:43approval on uh to help facilitate uh the

27:47development of a program uh and

27:49ultimately a cost estimate for uh at

27:53least one and potentially two sites uh

27:56for a resource center. Um, we actually

27:59have I've actually already uh gotten

28:01some dates from the architect and if

28:03this contract is approved, we could

28:05start as early as midepptember and

28:08continue along the path necessary to

28:10work with director Baggley's timeline

28:12for trying to have some sort of uh

28:14decision for for midfall, mid to mid to

28:17late fall. Uh so um the way this

28:21contract is laid out, it's in two

28:22phases. You'd have a public engagement

28:24phase early on. uh I it's laid out for

28:27four weeks. I hope we can expedite that

28:29maybe a little bit, tighten up the

28:30schedule. Uh but give various

28:32stakeholders an opportunity to weigh in.

28:34We'll the architect will develop a

28:36program. Uh then pivot to phase two.

28:39Phase two, there'll be at least one site

28:40identified. Uh if there's additional

28:43sites, there's an additional fee

28:45approximately $8,000 um where they will

28:48develop um test fitting and code

28:51compliance and ultimately a cost

28:54estimate. uh uh what they call um an

28:57order of magnitude pricing, a rough

28:59order of magnitude pricing. So uh there

29:02would be a better understanding as to

29:03what the uh resource center um uh and

29:08and uh transitional housing and warming

29:12station all could be accommodated on the

29:15on the particular site. Uh that's uh

29:18that's uh with Icon Architecture.

29:20They're currently under contract with

29:21city right now doing a similar uh

29:24exercise with the keep auditorium. Thank

29:26you,

29:28>> Alman Sullivan.

29:29>> Thank you. Just a procedural question

29:30around the amendment on the contract

29:33since it this is we're adding to their

29:36contract outside of the scope that we

29:37had

29:38>> the need to go out for an RFQ.

29:41>> Uh if I may, Mr.

29:42>> Yes.

29:43>> Uh yes. Uh no, it does not require us

29:46going out. It's professional services.

29:48uh and so we don't uh

29:52we are not required to to to do that and

29:54if we want to move this along this was

29:56the most expeditious way to do it. I'll

29:59also note uh for the record Icon

30:01architecture has a long reputation a

30:03very a very good reputation in the

30:06affordable housing uh design world um

30:10and they they are a very reputable

30:12architect on in in this particular uh

30:14industry. Okay. A followup.

30:16>> Yeah. Um I also uh in preparation for

30:21tonight, I went and looked at the

30:23capital improvement request that was

30:26done for the for the 2026 capital

30:29improvement committee

30:32and it was for this resource center.

30:34There was a price tag of about just over

30:374.9 million placed on it. there was no

30:40description given

30:42in the uh in the description of the of

30:45the need just that we needed it and

30:48there was a price tag. So I'm wondering

30:50what uh if anything has changed between

30:53uh that and where we are today.

31:03>> I'm gonna ask Director Bagley to come up

31:05and speak to it because I I I can't

31:06speak to to to the details.

31:08>> Okay. Thank you.

31:12>> Bobby Bagley, director of the Division

31:14of Public Health and Community Services.

31:15The CIP uh application that was

31:18submitted had a description of a

31:20buildout of a three-story building that

31:23included the um space for the resource

31:26center that would transition to a

31:27warming station. Also had a layout in

31:31there for shelter bed piece. And then it

31:34also had the uh third floor layout for

31:37transitional housing. Um the request

31:40that went into congressional funding uh

31:42was the same request, but when the

31:44amount of funding came back, the

31:46difference is the we're removing the um

31:49the shelter beds, but the application

31:51that you looked at would have had those

31:53components in it.

31:54>> Okay.

31:54>> Nothing has been resubmitted for 20 what

31:57we 26 27.

31:59>> Yeah. So nothing else has been

32:00submitted.

32:01>> Okay. All right.

32:03Thank you.

32:09>> Thank you.

32:10>> All right.

32:12Excuse me. All those in favor of the

32:13motion say I.

32:15>> I.

32:15>> Opposed. Motion passes.

32:18New business resolutions ordinances. We

32:21have none tabled in committee. There is

32:23nothing. Record of expenditures.

32:25Alderman Sullivan. I'd like to make a

32:27motion that the finance committee has

32:29complied with the city charter and

32:31ordinances pertaining to the record of

32:33expenditures for the period from 14

32:36August 2026

32:39through 27 August 2026.

32:46Uh all those in favor of the motion

32:48please say I.

32:49>> I.

32:50>> Opposed? Motion passes. General

32:53discussion. Is there any general

32:54discussion?

32:57from anyone.

32:59If not, we'll go to public comment. Is

33:00there any member of the public who wants

33:02to

33:04address the committee?

33:06>> Hold on one second.

33:07>> Lori Ordolano,

33:08>> one second. I just I'm getting it down

33:10to three minutes. Okay.

33:12>> Yeah.

33:13>> Mayor Donis, what's going on inside city

33:15hall? At what point do the names become

33:17too numerous for this administration and

33:20this board to keep treating them like

33:22isolated incidents? Kathy Foreigner,

33:25Janet Grazio, Nancy Tras forced to

33:27resign. Joanna Pennocket gone. Johnny IL

33:30forced into early retirement. Michael

33:32Coley fired from HR benefits under the

33:35context of insubordination. Miss Litty

33:37fired over a HUD conference raising

33:39concerns about federal funds and

33:41operations. And now I'm told David

33:43Sullivan is leaving. What is going on?

33:46How many employees have been forced to

33:48resign, retire, be fired or walked out

33:50of city hall before someone stops

33:53blaming every individual employee and

33:55starts examining the people running the

33:57place? They all can't be the problem. At

33:59some point, mayor, when the same thing

34:01keeps happening under the same

34:02leadership, leadership itself becomes

34:05the question. Start with human

34:06resources. HR was already depleted and

34:09now Michael Kohley has been fired from

34:11HR benefits. So, the basic question is

34:14who's running HR benefits? who

34:16understands the systems, the benefit

34:18plans, the history, the contracts, who

34:20answers the employees when something

34:22goes wrong. Money doesn't administer

34:24benefits. People do, and your people

34:26keep leaving. Let's look at community

34:28development and the lead program. As I

34:31understand it, seven employees are

34:32listed on the lead grant. How many are

34:34actually working the lead side today?

34:37One, David Sullivan, and now he's

34:39resigning as well. I want this committee

34:42to ask, what exactly is being paid from

34:44the grant? What percentage of each

34:46employees compensation is being

34:47allocated for it? And most importantly,

34:50what led work each person is actually

34:52performing for the money charged? Where

34:54is the money going? It's not gossip or

34:56politics. That's finance. And somebody

34:58on this committee should demand the

35:00answers. Finance itself is depleted. And

35:03now there's a new comproller and people

35:05are questioning whether that individual

35:07possesses the college education and

35:09skills traditionally expected for such a

35:11high level position. So let's take

35:13inventory. HR benefits, community

35:16development, led finance, all depleted.

35:18Employees retiring, resigning,

35:20terminated, institutional knowledge

35:22gone. Yet somehow every year we hear

35:24about the success. What success? Because

35:27it doesn't look like it's success. It

35:29looks like a an administration that

35:31keeps losing employees while tax payers

35:33keep taking paying more. One more thing.

35:36Remember the trauma counseling you

35:38publicly talked about city employees

35:40needing because of Lori Ordolano? How's

35:42that trauma counseling holding up?

35:44Because somebody in city hall

35:47some because perhaps people in city hall

35:49have been traumatized by people in here.

35:52Perhaps we should be looking at director

35:54Cummings. Many employees have said they

35:56struggle with their relationship with

35:57him. And yet somehow the problem is me.

36:00City employees. Maybe city employees

36:02don't need trauma counseling because of

36:04Lori Ordalano. Maybe they need it

36:06because of Cummings. And every alderman

36:08sitting here needs to understand

36:10something. You know the names. Employees

36:12are leaving departments depleted. You

36:14know the institutional knowledge is

36:16disappearing. So from this point

36:18forward, nobody gets to say we didn't

36:20know.

36:26Any other public comment from any member

36:28of the public?

36:32>> Remarks by alderman. Any remarks by

36:34alderman?

36:36Alderwoman Cle.

36:37>> Just two quick ones. I I want to um um

36:41thank those that worked on getting the

36:43the real time uh information on the um

36:48the um I'm sorry, the real-time

36:50notifications for the monitoring

36:52collection of the uh of the wastewater

36:55that gets um put into through overflow

36:58and so on. As well as I'd like to um you

37:00know thank um for the the uh events

37:04software. I think it's really going to

37:06help a lot. I I do I I know it sounds

37:08like to people that are listening

37:10probably sounds like something very

37:11petty, but those that are doing the

37:13events, there's like 15 people that have

37:16to sign off on things and it becomes

37:18quite it becomes quite um cumbersome

37:20having to chase down it and and so on.

37:22And this is really going to make it

37:24easier for people to do something at

37:25Gley Park or any place else in the city.

37:28Um I know um Alderman Lopez, he

37:30struggles at the last minute trying to

37:32get approval. So it's going to help

37:33immensely. So, thank you.

37:38[snorts]

37:39>> Um, any other remarks by alderman?

37:42Non-public session. Alderman Sullivan.

37:45>> I'd like to make a motion that the

37:46finance committee go into non-public

37:48session by roll call pursuant to RSA 91-

37:52A colon 3 2 uh paragraph D.

37:57Consideration of the acquisition, sale

38:00or lease of real or personal property

38:03which if discussed in public would

38:06likely benefit a part a party or parties

38:10whose interests are ad adverse to those

38:13of the general community. I need a

38:15second.

38:15>> I'll second

38:18a motion made and seconded. Um could you

38:20please call the role?

38:23>> Yes. Alderwoman Cle.

38:25>> Uh yes. Alderwoman Smith,

38:28>> yes.

38:29>> Alder Alderwoman at large, Greg,

38:31>> yes.

38:31>> Alderman Sullivan votes yes. Mayor

38:33Donas,

38:34>> yes.

38:35>> So, we will go into non-public session

38:38and come out for adjournment.

38:40>> 7:38.

38:43[cough]

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