What: recurring Finance Committee and Aldermen approvals of vehicles, software, services, engineering and change orders, and the FY25 annual financial report.
Where it stands: Approvals on September 2, September 16, October 7, October 21; on November 4 the Finance Committee approved about 20 more (police and school vehicles, winter road salt, wastewater contracts, sewer change orders) and tabled a $25,000 flow monitoring contract.
Next: Further committee meetings.
Details
See the log below for each meeting where this came up.
Per the minutes, approved the police and School Department vehicle purchases, winter road salt ($575,000), Hazen & Sawyer wastewater contracts and sewer change orders; tabled a $25,000 flow monitoring contract.
Approved a Veeam backup software renewal, not to exceed $36,630.78 (two earlier contracts combined onto one term, which put it over the approval threshold). A resident asked the committee to lower its contract approval threshold from $25,000 to $15,000; no action.
All ten items were moved by an alderman at large and approved by voice vote with no opposition: United Diagnostic Services physicals and early cancer screening for the fire rescue department (up to $27,490); a Trackless MT7 municipal tractor for downtown sidewalk and snow clearing (parking fund, expected life about 10 years, replacing a 15- to 16-year-old Bobcat); Toshiba copier lease ($35,220, $587 a month for 60 months, about $5 a month less than the current provider); a 12-month remote application management extension for the ERP system (up to $90,000); a 36-month primary internet extension with Fidium ($29,484, the prior contract having expired); the three-year Microsoft Software Assurance contract (amount garbled in the captions); Heritage Rail Trail East engineering amendment four with CMA Engineers (up to $23,362, 80% federal and 20% city, the final amendment before bid); an Eversource work agreement to replace city-owned equipment on poles at the wastewater plant after repeated power dropouts (about $29,595); change order one for the Renaissance Park sound system ($3,597, a control tablet with templates and two cameras at the pavilion after vandalism, riverfront TIF fund); and a $150,000 amendment with Above the Rest Inspections to process lead dust wipes by mail after the local lab closed (about 26 wipes per unit, 170 to 180 units left, raising the contract to $710,000; grant funded).
The FY25 annual comprehensive financial report (audit) was presented; the final report was accepted and filed. Approved fire HVAC maintenance and downtown holiday lighting.
Approved (all carried): special-event permitting software up to $117K; two fire vehicles; three Sanborn Head landfill engineering contracts; Toter carts, traffic signs and asphalt; an ADS flow monitoring amendment.