2026-10-22 - Joint Board of Public Works and Committee on Infrastructure

01:59Mhm.

02:18>> Thank you very much.

02:21I've got to call to order a joint

02:23meeting of the Committee of

02:24Infrastructure and the Board of Public

02:25Works.

02:27It's being held today, Thursday, October

02:3022nd,

02:332026 at 5:30 p.m. at 848 West Hollis

02:38Street and duly noted in two places,

02:41including the city's website in

02:43accordance with the requirements of RSA

02:4691-A {semicolon} 2, Roman numeral 2.

02:52Will the clerk please call the roll?

02:55>> Sure. Commissioner Paul Shea.

02:57>> Present.

02:58>> Commissioner June Leman.

02:59>> Present.

03:00>> Commissioner Matthew Gregg.

03:01>> Here.

03:02>> Commissioner Manny Espitia.

03:04>> Here.

03:05>> Mayor Jim Donchess, not here.

03:08Alderman-at-Large Alicia Gregg is here.

03:10Alderman Paula Johnson.

03:12>> Present.

03:13>> Alderwoman Venja Filatov Smith.

03:16Not here. Alderman Richard Dowd.

03:19>> Present.

03:19>> Vice Chair.

03:20Alderman-at-Large Michael O'Brien.

03:22>> Present.

03:23>> Okay, and then also in attendance we

03:25have Tim Cummings, Administrative

03:27Services Director,

03:28Lisa Footeau, Director of Public Works,

03:31and Joe Sullivan from Left Field. You

03:33have 1 2 3 4

03:365 6 7. I have eight in attendance. We

03:39have quorum.

03:41>> Okay.

03:42The mayor has

03:44other business to attend to this

03:46evening. He's a busy dude, so

03:49Also,

03:50too, hoping that we'll have Alderman

03:53Smith

03:54join us, you know.

03:56>> Okay.

03:56>> She sometimes has trouble commuting

03:58here. Okay.

04:00I'll declare a quorum and we'll get into

04:04general introductory remarks. I don't

04:07really have anything, so I'll look to

04:10uh

04:11Service Director Tim Pamment,

04:13Administrative Service Director Pamment.

04:15>> Well, uh thank you, Mr. Chairman. I am

04:18excited to be here this evening because

04:20it's been a long time coming to be able

04:22to make a report to you and to the

04:25general public that we should be in good

04:27stead to move this project to a new

04:29phase where we're bringing the project

04:31under construction.

04:33Um I will not steal our OPM's thunder

04:36this evening in terms of giving more of

04:39a report, but I did want to just uh

04:43thank not just this body, but the the

04:46Board of Aldermen at large um and the

04:50general public for all their assistance

04:53and help in in in getting us to to where

04:56we are

04:57now. So, thank you, Mr. Chairman, and I

05:00believe you have some traditional

05:03duties to to unfold to before we move on

05:06to a project update.

05:08>> Very good, and that we do. And so, now

05:11I'll open it up to public comment.

05:15Uh seeing nobody, I will close public

05:18comment.

05:19I will now open up approval of minutes.

05:22Do I have a motion?

05:24>> Yes, I'd like to make a motion to

05:25approve the minutes of the August 27th,

05:282026 meeting.

05:30>> Okay.

05:31And that comes from Alderman Alicia Gray

05:34and not her husband, Anthony.

05:37>> Well, he's a Commissioner. I'm an

05:38Alderman.

05:39>> Big difference, people.

05:40>> I think we'll just Yeah, that will

05:42discern it. Okay.

05:45Uh Uh

05:46any discussion on it?

05:48Seeing none, I'll call

05:50the vote. All those in favor say I.

05:52>> I.

05:52>> I.

05:53>> Opposed?

05:54Motion carried.

05:55Now, we're getting into the DPW garage

05:58project project general progress update.

06:02And I'll turn that over to

06:03administrative service director Ken

06:05Cummins and Mr. Joe Sullivan from Left

06:10Field Left Field.

06:12Okay.

06:12Gentlemen.

06:13>> Uh and I'll just hand it right over to

06:15Mr. Sullivan.

06:16>> Thank you, Mr. Cummings. First and

06:18foremost, you know, it's very exciting.

06:20It's been

06:21a long-term plan to have this building

06:23built by the Division of Public Works.

06:25But I've been on this project a little

06:27over 2 years now just getting it to this

06:29point.

06:30There were a lot of challenges as we

06:33went through this and and we disclosed

06:34it through the

06:36task as we went through each month. I

06:38want to thank Lisa Fado cuz she's

06:40probably been the

06:42the captain of the ship to make sure

06:44that, you know, we went in the a

06:45direction that we needed to do. She put

06:47the right team together, the right

06:49support together, and without this

06:51committee, the city, and the residents,

06:53we wouldn't have a building that we're

06:54going to have for the next 50 years. And

06:56I want to thank everybody for that.

06:58Um that being said, I'd like to just

07:00provide a a few updates.

07:02Um

07:03with the

07:05vote that occurred, we put together a

07:08kickoff meeting with the CM, the

07:11architect, and Left Field along with key

07:14personnel from Division of Public Works

07:16just to go over what the expectations

07:19are. We had a kickoff agenda, what um

07:22standardization should happen throughout

07:24this process.

07:26We went through our vice middle

07:29processes. We went through what the

07:31approval process will be with each of

07:33the requisitions and and payment

07:35invoices that would be required. We went

07:37through dynamics of the The mechanism

07:41such as master schedule, four-week look

07:43ahead, uh we're going to be having uh

07:46meetings of notification of ins-

07:47periodic inspections as needed. And we

07:50went through that in pretty much uh

07:52extensive detail so that everybody

07:54understood the baseline of where we were

07:55going from there. In addition to that,

07:58Hobbs uh

07:59are going to continue to de-scope all of

08:02their subcontractors, make sure that all

08:04of the work inclusive of those plans and

08:07specs are within the GMP. Um and um the

08:11final GMP will be bringing to the

08:13committee the tonight just for approval.

08:16Additionally, uh we put a RFP out for

08:20testing agencies. That's the third-party

08:24entities that test the concrete, rebar,

08:26steel, any other, you know, vapor

08:28barrier uh within the building just to

08:30ensure that

08:32not only is the specifications and plans

08:34being met, but the installation

08:35practices are being done appropriately.

08:39We've updated the website based on the

08:41most current information and conditions

08:43with the city. And um

08:46during our kickoff meeting, we requested

08:48a logistics plan. That logistics plan

08:50gives a uh clear understanding as to

08:54what the CM's plans are as far as how

08:57they're going to position, you know, the

08:58job trailer, their laydown area for

09:01materials, where the subcontractors may

09:04uh

09:04lay uh all of their construction

09:07trailers and and uh materials. Um they

09:10provided that to the city and us. We

09:13went over it um at our kickoff meeting.

09:15We're providing details back to them for

09:17feedback just so that if there's

09:19operational issues,

09:21the kicker here is that we can't close

09:24the solid waste facility. So, that has

09:25to stay in operation during this whole

09:27process. So, it's not about just

09:29building a building. We have to make

09:30sure the operations and the staff have

09:33the ability to do what they need to do.

09:36So, that's a task that we've done over

09:38the

09:39last, you know, few weeks. Next steps,

09:43um

09:44a few buildings have to come down. So

09:46they have Department of Public Works is

09:48working closely internally to figure out

09:50how they're going to reposition and

09:52relocate some of the structures that

09:54they're going to need for the winter

09:55conditions.

09:56Um

09:57a commissioning agent will be hired to

09:59review any and all equipment associated

10:02with this building, not only

10:03specification related, but installation

10:06practices.

10:07We're going to continue having our

10:09weekly meetings with the design team,

10:11Harvey and Leyfield in the city, just to

10:13ensure that, you know, any hiccups or

10:16glitches that may come up, we're

10:18addressing them early so that they don't

10:19affect critical path in the schedule.

10:22And then site mobilization, we've been

10:25informed that they're looking to

10:26mobilize as early as the first week in

10:28November.

10:29So that that's the course of action over

10:31the next few weeks.

10:34And

10:34>> And then, Mr. Chairman, just just one

10:36point I want to illustrate is we will be

10:38transitioning to our standard owners

10:41uh project manager type meetings that

10:44we've done in the past, and as we

10:46transition to that process, we will

10:48reach out to you all and make you aware

10:50of how that gets developed and

10:51standardized and incorporate

10:53appropriately

10:55uh the the individuals so you can

10:57participate in that process.

11:00>> Any questions? Yep.

11:02>> Any questions?

11:04>> Okay.

11:05>> Uh Commissioner Greg, and then we have

11:07Alderman Johnson.

11:08>> Um is there any impact to

11:11uh number one, to the

11:13building here as it relates to I mean,

11:15obviously, demolition aside, is there

11:17any impact to the building and the folks

11:19that are here as they're going to have

11:20to be relocation to other locations for

11:22a portion of it, or do we feel like

11:24>> We We did have a proper a proper phasing

11:27aspect to this building. I mean, there

11:29will be some infrastructure that will be

11:32need to be tied into, but um you know,

11:35my expectation and and understanding is

11:37that we'll know well in advance when

11:38that'll happen and we'll coordinate it

11:40with the city operations as we move

11:42forward. But that was one of the strict

11:44policies that we as we're building this

11:46building operations shall not be

11:48interrupted.

11:49>> Okay. Great.

11:49>> Right.

11:50>> Alderman Johnson.

11:51>> Thank you. Now, which buildings will be

11:54torn down?

11:55>> Um the fire training facility be will be

11:57taken down and that's going to be uh

12:00relocated uh based on the fire

12:02department's coordination. And then

12:04there's a couple of exterior

12:07um

12:08hoop buildings I want to call them.

12:10They're like the rounded um

12:12>> the C span structures, yeah.

12:13>> they'll be uh we're looking to relocate

12:16them so that they can utilize them over

12:17the winter months to perform snow

12:20uh coverage and details with that. Those

12:22are the buildings that

12:23>> Solid waste building.

12:24>> Yeah. Mhm. Yeah.

12:26>> Does that include the rail cars?

12:30Yeah, I didn't get to see that.

12:31>> They're already They've been removed.

12:33>> They've been removed.

12:35>> Final one today.

12:36Yeah.

12:37>> Excavated, yeah.

12:39>> You can They're out there.

12:41>> Go get a piece of history.

12:43Follow up.

12:44>> Yes. Thank you. Now, the building by the

12:47waste station Wait. Is that one staying

12:49up or is that one coming down? by the

12:51waste

12:52>> Which which building?

12:53Do you mean the the scale the scale

12:55house? Yeah.

12:56>> Yes.

12:56>> No, that'll stay.

12:57>> That's staying.

12:58>> Yes.

12:58>> So, is that being upgraded or updated in

13:01there?

13:02>> We do have plans to update it, but it's

13:04not part of this project. Okay. So, but

13:06it it will stay there, yes.

13:07>> Okay.

13:07>> Yep.

13:08>> Shouldn't be interrupted.

13:09>> Well, it won't be interrupted, correct.

13:11>> Alderman Dow.

13:12>> A couple things. Um

13:14are you going to relocate some of the

13:15people in the trailers like we did for

13:17this building and

13:20>> Um I don't think there's going to be any

13:21Well, first of all, um

13:24specify your question one more time just

13:26so I have a clear understanding.

13:27>> Well, we we put some people in a trailer

13:29because we didn't have Of course, they

13:31get office space in here now, I suppose,

13:32but

13:33>> Yeah, there won't be any need to locate

13:35any of the staff in trailers whatsoever.

13:38Um the only trailers that'll be on site

13:40will be the construction um personnel.

13:43>> Okay, so they'll have that construction.

13:44>> Yep.

13:45>> Um and we're planning to heat the new

13:48building with gases from the landfill,

13:51correct?

13:51>> Correct.

13:52>> And we set this building up to take

13:54advantage of that. We the holes in the

13:56concrete and everything for the piping.

13:58>> That's all part of the construction.

14:00>> Good.

14:03>> Uh Commissioner Speedy,

14:05assuming winter is

14:08not rough, uh

14:11which [laughter] is a big assumption to

14:12make.

14:13>> Do you have a Do you have that magic

14:14ball that you're looking into?

14:16>> Forget all those plows. We'll just

14:18You know, keep the snowblower out for

14:19the whole winter.

14:20Um until until May.

14:22Um

14:23how long do you What do you What do you

14:25perceive the uh the timeline to be?

14:27>> Well,

14:28that's the magic question. Based on the

14:31provided master schedule that Harvey had

14:33provided, we're looking June of '28

14:37for substantial completion.

14:39And then what that means, substantial

14:40completion, is it's for its intended

14:42use. There is always punch list uh

14:45monetized punch list that's performed at

14:47a time and then close out during that

14:49duration. So, I want them in the

14:51building so that just in case, you know,

14:53we find any other little glitches that

14:54we we could add to the punch list to

14:56make sure that it's operational. So, um

14:59we'll be very thorough with that.

15:03>> Any further questions?

15:05>> Now, I've got one other item. I just

15:06wanted to introduce Jason Cody. He's

15:09from Harvey. He'll He'll be the

15:11project manager uh on behalf of them to

15:14manage this project appropriately.

15:16>> Yeah. Thank you for having me. We uh we

15:18look forward to working with DPW, the

15:20city, and Left Field to

15:22get this job going.

15:24>> Yep.

15:25>> I hope you have a coffee maker for the

15:27trip.

15:27>> [laughter]

15:28>> It's priority number one.

15:30>> I was told an espresso, but I don't know

15:32how far that

15:37>> [laughter]

15:41>> Big screen TV.

15:43>> Any further questions including a coffee

15:45maker or anything?

15:46>> [laughter]

15:48>> Okay. Seeing none,

15:49we'll move on to the next DPW garage

15:53project project approval of invoices.

15:57Alderman Blais.

15:58>> Thank you. I'd like to make a motion to

16:00approve Leftfield services through

16:02August 31st, 2026, number 200721

16:07in the amount of $42,500.

16:10HKT Architects Incorporated services

16:13through August 7th, 2026, number 0010

16:18-022442

16:20in the amount of $343,890.28.

16:26And Harvey

16:28Is it Body?

16:29Body equipment deposit invoice 26021

16:34in the amount of $701,425.66.

16:40>> Okay. Director Cummings, would you like

16:41to introduce this?

16:42>> Yes, if I may, Mr. Chairman. So,

16:45pretty standard. I'll start with the

16:47last one first. This is if you will,

16:50something that you could look at as like

16:52an early release. We want to get going

16:54on making sure we have the right

16:56equipment on hand for the building

16:58project. So, this 700,000 and change is

17:01part of the Harvey contract that's going

17:05to be approved later on down the line

17:08in in the agenda here. So, it's part of

17:10the 43 and change million, but we do

17:13want to instead of waiting a month to

17:15get this invoice approved. We want to

17:17get it approved this evening so we can

17:19we can get the piece of equipment

17:21ordered so we can stay on schedule. The

17:24other items, Mr. Chairman, are pretty

17:26standard contracts all recommended by

17:29Left Field or myself for approval this

17:33evening. Thank you.

17:36>> Okay. Any discussion on the motion?

17:39Seeing none, I'll call for the vote. All

17:41those in favor signify by saying aye.

17:44>> Aye.

17:44>> Opposed?

17:45>> None.

17:46>> One name?

17:47>> One name.

17:47>> One name.

17:48>> Aye. Motion carried.

17:51Uh

17:52now the DPW garage project approval of

17:56contract proposals and amendments. Open

17:59to debate.

18:00>> Thank you. I'd like to make a motion to

18:02approve Left Field Amendment services

18:04through construction administration and

18:06closeout for $719,000.

18:09HKT Amendment services through

18:11construction administration and closeout

18:14for $1,533,731.

18:18UTS of Massachusetts Incorporated

18:21contract site testing for NTE figure of

18:25$125,000

18:26and Harvey Construction contract and GMP

18:29construction for

18:31$43,479,897.

18:37>> Okay. Director Cummings, introduction,

18:39please.

18:39>> Uh yes, thank you, Mr. Chairman.

18:41So no additional comments really. I

18:43think all this is very straight forward.

18:45Um the only note that I'll make is the

18:47There is some insurance issues that we

18:49are going to continue to work through

18:52and some pretty standard standard

18:55business terms that we need to finalize

18:57on the um

18:59uh contract for Harvey, but the the

19:02number does not change. We are seeking

19:04approval of a not to exceed $43,479,897

19:10uh this evening, uh but we will be uh

19:13looking to to update the insurance

19:15language in this in this contract. And I

19:17just wanted to put that on the record,

19:19but otherwise,

19:20uh it is as presented. Thank you.

19:23>> Okay. Any discussion on the motion? All

19:26in uh excuse me, Commissioner votes.

19:29>> I'll have it.

19:30>> Um

19:31the Harvey Construction contract and GMP

19:34total the 43 million there, is that

19:36inclusive of what we just approved?

19:39>> Correct.

19:39>> Okay, I wanted to make sure that it

19:40wasn't pulled out. Okay, great. Thank

19:41you.

19:42>> Not in addition to.

19:43>> Not in addition to.

19:45>> Further questions?

19:47Seeing none,

19:48I will now call for the vote. All those

19:50in favor signify by saying I.

19:52>> I.

19:53>> I.

19:53>> Opposed?

19:54>> Nay.

19:55>> Okay, one nay.

19:57Um

19:58motion approved.

19:59Other expenditures for approval.

20:02>> None.

20:02>> None at this time.

20:03>> And old business. Anybody got any old

20:06business we'd like to bring up?

20:09Okay, seeing none,

20:11comes to

20:13Alderman Dowd.

20:14>> If I may, Mr. Chairman.

20:16>> [laughter]

20:16>> Yeah, I was just going to ask is there

20:17anything else?

20:18>> Thank you. Yes. Uh well, and this is for

20:20conversation purposes. We are going to

20:22need to start meeting monthly uh on a

20:25more regular basis, and I will work with

20:28you all to develop a time

20:30uh that's appropriate. I I think we'll

20:33probably try to flip back and forth

20:35between the Board of uh Public Works on

20:37a Thursday and before an infrastructure

20:39on a Wednesday, uh but

20:42believe it or not, the next time we

20:44would need to meet is actually the week

20:46of Thanksgiving.

20:47And and so I am suggesting maybe we do

20:50it on the Tuesday before the Board of

20:52Aldermen on November 24th.

20:55Um just uh

20:56just uh for conversation purposes, cuz I

20:59I believe the Infrastructure Committee

21:01meeting on the November 25th most likely

21:04will be canceled, though I have had no

21:06conversations with the chairman on that.

21:09Um and obviously Thanksgiving being that

21:11Thursday, I don't see any any any

21:13business being conducted. So, that was

21:15the rationale for the dates behind this.

21:18I would like to keep track uh

21:20schedule in terms of the last

21:23We the last week of the month being when

21:27this joint body meets. So, that's that's

21:29why I am offering this up.

21:33>> Uh

21:34Oliver Johnson.

21:35>> Thank you. I would appreciate we didn't

21:36stop meetings really before 5:30 or 6:00

21:40because there's no way, especially in my

21:42situation right now, running from work

21:44and trying to get home and get to the

21:46meetings.

21:47So, I'd be

21:47>> I understood.

21:48>> Okay, thank you.

21:50>> Oliver Stout.

21:52>> Yeah, and I know you know this, but

21:54coordinate with Donna.

21:57>> [laughter]

21:57>> It has been drilled into my head.

21:59>> Yes.

21:59>> Thank you.

22:02Okay.

22:03>> And I'm looking at my

22:04>> First of all, I don't think we're

22:06meeting on Thanksgiving.

22:07>> I I had a feeling.

22:08>> I have other plans.

22:09>> Somebody take your head off.

22:13Yeah.

22:14>> And November 24th is half Friday, yeah?

22:18>> If you'd like to bring one.

22:21If this quorum, I'll bring one.

22:24>> [laughter]

22:25>> All right, so we'll float that and I

22:27think we're going to have the same

22:28scheduling.

22:30Probably won't be until January where we

22:32can get into a start of a proper a cycle

22:35because Christmas.

22:37>> Uh

22:37>> All right, well, we'll work through

22:38that, but yep, it will be it will be

22:40something like early early in the last

22:43week of December.

22:45>> Maybe if you plan the meetings ahead on

22:47a list and send out the list, so

22:50make sure everybody's

22:52>> The Board of Public Works also meets on

22:54the 19th of November.

22:56>> Just

22:59>> We'll discuss that.

23:01Put me on list.

23:02>> I will.

23:03>> [laughter]

23:05>> All right.

23:06>> I would I just want to mention one

23:07thing. I I would want a commitment from

23:09everybody because that's Thanksgiving

23:11week. So, that's that's a tough

23:13time to have meetings. So,

23:15we might want to Is it Can everybody

23:16meet on the 24th?

23:20Yeah.

23:22>> But, there's going to be a Board of

23:23Aldermen meeting unless I know

23:27I will be in California, so the remote

23:29would be great.

23:31>> But, that's going to be a quorum

23:32problem.

23:34>> All right. Well,

23:35the best way probably to do this is

23:38poll [snorts] the the members of the

23:40Audit Committee. I'll poll the members

23:41of my committee.

23:42>> Okay.

23:43>> And then we'll contact Director

23:44Cummings. So, we'll talk to our

23:46administrative services and put

23:48something on the docket.

23:50Yeah, I'm sure she can find a place

23:52whether here or in the chamber to meet

23:55and everything else. So,

23:57these holidays kind of jam us kind of

23:59close.

24:02Anybody else got anything for the good

24:04of the

24:06wide world? Alderman Gray?

24:08>> Yeah.

24:09>> [laughter]

24:09>> Commissioner.

24:10>> It's close enough.

24:12>> What uh

24:13why can't we do the 19th?

24:16>> Uh good question.

24:20>> Well, part part of the issue and I don't

24:22want to get into this now is we got to

24:23make sure we can get the recs done in

24:25time and and and this paperwork that

24:29goes into making it a successful and

24:32productive meeting. So, standardizing

24:34this and making sure we have a certain

24:36cadence so that way Harvey, more than

24:39anyone, can build a timeline backwards

24:42that can get the invoices in, vetted,

24:44submitted to us, and us also get it on

24:48the agenda appropriately.

24:50Takes takes some coordination.

24:52>> I think you'll probably find that like

24:54you'll get more people here on the 19th

24:55and and I get the whole concept of

24:57having to rush to get that done, but I

24:59it's better than the alternative of just

25:01not being able to have quorum.

25:02>> They can forecast, but at the end of the

25:04day we'll be able to get the

25:05requisition, review it, they'll forecast

25:08towards the end of the month, and we'll

25:09be able to present confidently what that

25:11value is.

25:12>> Okay.

25:13>> So, now also two other committees on the

25:15Ottoman side

25:17are running [clears throat] at the same

25:18time constraints, so

25:20>> Okay.

25:20>> availability

25:21>> of the

25:23>> place to meet, so

25:25Uh

25:25so, stand by your computers, you know,

25:27waiting for that email

25:32>> So, Jason, just be prepared for that and

25:34try to have the wreck as soon as

25:35possible available. That's all. In

25:38preparation.

25:41>> Is that it?

25:41>> That's it. Everybody got it?

25:43>> All right.

25:44So, I would move to adjourn.

25:46>> I'd like to make a motion to adjourn.

25:49>> Okay.

25:50All those in favor signify by saying I.

25:52>> I.

25:53>> Opposed?

25:55The motion has no name.

25:56>> No name. No name. No name.

25:59>> All right, try.

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