2026-10-13 - Fire Station Building Committee

00:00Good evening. This is the town of

00:02Auburn, Massachusetts Fire Station

00:04Building Committee meeting for October

00:0613th, 2026. It's 6:00 p.m. Calling the

00:09meeting to order.

00:12First item on the agenda is public

00:13comment.

00:14Seeing no public, move on to the next

00:16order.

00:17Order is the review of the meeting

00:19minutes from September 15th.

00:21Um

00:23Got a few problems on it

00:25that I see. I don't know if everybody

00:26would

00:27Um

00:28couple of people that weren't or one's

00:31not on the committee anymore and then

00:32another one that wasn't in attendance.

00:34And then the next meeting paragraph

00:38was the

00:41forgot to change update that for the

00:42this meeting cuz it's all the the old

00:44meeting in there.

00:45>> Okay. So So, who should not be on the

00:48attendance?

00:48>> Uh Tim.

00:50>> Okay.

00:50>> Cuz he said he couldn't and Scott's no

00:53longer with the committee, so.

00:54>> Okay.

00:56All right.

00:57>> I think we'll hold that over.

00:59>> Chris wasn't

01:00>> last meeting either,

01:01no.

01:02>> So, with those changes in the modify

01:03>> Chris wasn't Chris wasn't at the last

01:05meeting either.

01:06>> Okay.

01:07All right.

01:08I can adjust that.

01:09Apologies.

01:10>> We can just

01:12pick it up at the next meeting.

01:13>> Yeah.

01:13>> So, if you can just get a new version of

01:14them to the next Yeah.

01:15>> I'll resubmit.

01:16>> Yep.

01:16>> Okay.

01:19So,

01:21uh onto the next item is the project

01:24updates.

01:25Connor from Leftfield, you got the

01:28stand.

01:28>> All right.

01:29Good evening, everyone.

01:31Um so, I was gone for most of the month

01:34last month,

01:35uh but there has been a lot of progress

01:37on site. I'm happy to see I came this I

01:40was there all day today and and the

01:41steel looks amazing. Um I'm happy to

01:43have Dave, our on-site representative,

01:45come up here and give

01:47um

01:48more of a detailed description of kind

01:50of what took place while I was gone. Um

01:53but yeah, there wasn't a lot happening,

01:55so I'll let Dave take take the stand.

01:59>> Good

01:59>> evening, everyone.

02:01Um

02:02we we put together a

02:04bullet point list of everything that was

02:05going on. So,

02:08um all of the underground utilities

02:10required for the house to add in um have

02:13been installed and coordinated as well

02:15as we've poured the first floor slab.

02:18Um

02:20why when the slab was poured, we had our

02:24inspection company Yankee Testing out on

02:27site to perform the inspection of the

02:29concrete as well as the uh reinforced

02:32mesh. They took samples. They shot the

02:36floor's flatness level as well as

02:38levelness.

02:39And the concrete slab is approximately 4

02:42in thick.

02:44Um our site contractor

02:46Armarello has completed

02:49um two of the four drainage fields. The

02:52third drainage field will be completed

02:54at the end of

02:55uh this week.

02:57Um our civil engineer Fuss and O'Neill

03:00as well as the town inspector were on

03:02site during the installation of both

03:04drainage fields.

03:06Um

03:08the CMU wall has been constructed on

03:11schedule

03:14to support the start of our structural

03:16steel uh erection.

03:19Um structural steel

03:21began on September 21st.

03:24The first floor of the structural steel

03:27was completed on the 29th.

03:31Uh again, we had Yankee Testing come out

03:33uh to inspect the the steel and weld as

03:37they were being performed.

03:39And lastly, Armarello has began

03:42excavation

03:44associated with the second uh approved

03:46change order.

03:48Uh our next steps is uh we still have

03:50steel ongoing and that should

03:54and which also remains on schedule and

03:56we anticipate it being completed uh

03:59before Halloween so on October 30th.

04:02Um and

04:04in the coming

04:05uh week or so, we will start to pour the

04:08second floor slab.

04:11Um

04:13which is followed after the steel

04:16uh decking reinforcement and all

04:19pre-pour uh inspections.

04:22Um and then lastly, uh site work and

04:25drainage uh was installed and will

04:27continue as the site progresses.

04:30Lastly, Tecton um has been great working

04:34with us

04:35uh responding to all our submittals and

04:37RFIs uh while participating on our

04:40weekly

04:41um coordinating meetings.

04:44Thank you. Now, I'll hand it back off to

04:45Connor.

04:46>> Thanks, Dave.

04:48All right. So, as we're moving on,

04:52here are some pictures. This is the uh

04:54drainage field, I believe, on the Route

04:5620 side of the site. And then

05:00the uh steel erection here.

05:03So, are there any questions for Dave and

05:05I or anything on

05:07project update um

05:08with schedule I mean with um

05:11construction?

05:15All right. So, I'll move on

05:18to budget.

05:20Um

05:22this is updated and clue not including

05:24pay requisition number five, which will

05:27be voted on tonight. Um I know it is a

05:30small text there, but I did add some

05:33PCOs pending up here

05:35um

05:36and also on the contingency log below. I

05:39also made a note um on the construction

05:41contingency over here

05:43on the right-hand side stating that that

05:46uh consists of change order one and two,

05:48which were previously approved by the

05:50committee uh

05:51last couple months, so.

05:54That is reflected there.

05:56Um

05:58the

05:59the contingency log also

06:02uh

06:03is related to that budget here as well.

06:05Uh if you go to the next page here, this

06:08is reflected.

06:09Uh this shows the reflection of change

06:11order one and two against that

06:13contingency number that we uh

06:15established

06:17at the beginning of the project. Um

06:19given that there's no change order

06:20number three tonight, there is no uh

06:23pending amount there, so

06:26we still have the $4,274,751.33

06:31left out of that lump

06:33uh contingency, which is included

06:36uh

06:38of the construction contingency, owner's

06:40contingency, and the tariff allowance.

06:43Um and then change orders that are

06:46coming down the pipeline, um which we'll

06:48get more into detail of, is the uh

06:51scissor lift, which was discussed last

06:53meeting, as well as National Grid pole

06:56relocation, which was discussed briefly.

06:58We're still waiting for numbers from

07:00National Grid.

07:01Um

07:02and then the state used uh emergency

07:04signal system for the the

07:07lights throughout the the town and the

07:09station, um which we're still waiting

07:11for a number two, as well.

07:13So, those are two pending items. Um

07:16or three, I guess, cuz the scissor lift,

07:18but we'll go more into detail with

07:19scissor lift.

07:20As we just got that back

07:234 hours ago, so

07:25um yeah, we'll we'll go into detail. And

07:28then the three three-week look ahead, I

07:30know Dave alluded to this.

07:32Um

07:34So, steel is going throughout the month

07:37here,

07:38um

07:39as well as slab-on-grade and

07:40slab-on-deck prep. So, they'll be on the

07:43site um prepping that slab on grade

07:47within the first floor of the building

07:49of apparatus space. So,

07:51a lot of that is coming quickly up so

07:54the next couple weeks. And then site

07:56electric throughout is starting next

07:58week.

08:00Or this week, I'm sorry.

08:02Um

08:04That's the most part there.

08:07Um

08:08If anyone has any questions related to

08:10the budget contingency, I'll welcome

08:12them now, but then we'll go right into

08:15the scissor lifting the details of that.

08:19>> I actually have a schedule question.

08:21>> Yeah.

08:22>> So, [clears throat] when when do we

08:23start wrapping

08:24the exterior? I know we're

08:26you know, halfway through October. I

08:28know the goal is close it in before

08:30winter sets in so we can

08:32work inside. When is when does that

08:35process start, I guess?

08:38>> Yeah.

08:39>> Yeah, I'd I'd like to say once the

08:40steel's erected, then they'll start

08:42framing out the walls with the with the

08:45aluminum joists or the

08:47Is that what they're called? Gen joists?

08:49Yeah, the studs the metal studs.

08:52Um they still are they still are on

08:54schedule. They're ahead of schedule on

08:55some portions, but it all kind of evens

08:57out so we're still very well on

08:59schedule. We made sure of that this

09:01morning when we met with the

09:02construction team on site. Um yeah, so

09:06we'll still get the building enclosed by

09:08the winter by that snow fall so they are

09:11able to really hone in on the inside of

09:13this building. Um I think they're

09:14starting with the office building side

09:16of the

09:17of things the living quarters all that

09:18stuff. They're going to plug away at

09:20that. They're treating it as two

09:22separate buildings, the apparatus and

09:24then the living quarters. So, they're

09:25going to start heavy on the living

09:27quarters once that's closed in and then

09:29work on the apparatus following. So,

09:32hopefully that answers that question.

09:34>> So,

09:36their intent is to get the building

09:38enclosed before the snow flies. That's

09:40the overall intent. They are working

09:43closely as Connor indicated the

09:45administration living housing quarters

09:47going to the apparatus.

09:49They're They're actually installing a

09:52lot of the

09:53structural steel on the second floor to

09:54get the roof put on there. Once the roof

09:56is put on there, it'll be a little bit

09:58easier for them to do the sidewalk

10:00installation and and vapor barrier. The

10:03intent is to have it enclosed with vapor

10:06barrier and then, you know, as masonry

10:08allows in an enclosed controlled

10:10environment, you'll be able to put that

10:13masonry in place. Additionally, they're

10:15looking to try to get binder down so

10:18it'll be a cleaner site around the

10:19perimeter of it. The you know, the

10:22typically plants close around the 11th

10:24of November. They It's you know,

10:27depending on climate weather or nice

10:30weather, they plants can stay open as as

10:32late as September 31st. And hopefully

10:34they'll get that done before November

10:361st.

10:37November 15th, rather.

10:39Any other questions?

10:40>> Yeah.

10:40>> Okay.

10:41>> And then, what's critical path right

10:43now?

10:45>> Steel. Structural steel.

10:48And drainage.

10:51>> To which they're both working heavily

10:53right now, so

10:59>> Any other questions?

11:00>> Uh yeah, I don't know if you want to go

11:01right into the the list and contingency

11:04and all that good stuff.

11:06Yeah. Any other questions on schedule

11:09and

11:09progress? Okay.

11:11>> All right.

11:13>> So, call that up.

11:16So, this just came in

11:18um

11:19>> 12:54.

11:23Yeah, I'll zoom in so you guys can see

11:24what we're seeing.

11:25>> Well, I want the I want the committee to

11:26be able to see.

11:27I got screens.

11:30There you go.

11:31>> That a problem.

11:33>> So, last meeting, you know, the a

11:36scissor lift was proposed and there was

11:38some discussion of costs associated with

11:40it.

11:41The committee had some

11:43questions on it and wanted further

11:44detail before we presented it back to

11:46the committee.

11:48This is this particular scope of work

11:51included the scissor lift and adding a

11:55water oil separator and retrenching and

11:58putting electrical, mechanical, and and

12:01concrete work associated with it.

12:04We had numbers initially from four out

12:07of the six different trades. We ended up

12:11as the scissor lift requirements were

12:14presented and and laid out within that

12:17maintenance bay. We had indicated we had

12:19a couple of more trades that needed to

12:22be involved.

12:23And that being said, you know, running

12:26an HVAC, um,

12:29there was a little more extensive work

12:30to it. But, lift itself is is

12:33approximately 267,757.

12:38That alone is X amount of money for

12:41that. Each of the, you know, five subs

12:44that were involved, the concrete forming

12:47was at 53,680.

12:49Great the the depression within the

12:52maintenance bay. The flat work

12:55work was $26,000.

12:57Rebar was 1,000. Concrete was another

12:597,500. Plumbing was 54,000. There was

13:02some airlines and drainage lines that

13:05were required.

13:06Electrical was 29,291.52.

13:10HVAC's, and that included some radiant

13:13heat and changes associated with that,

13:16is 6,426.34.

13:19Site work at $66,000 included the oil

13:22separator and and site site work on the

13:24civil portion on the outside area of the

13:27apparatus. And then the latest total is

13:29another 4,000. If you really look at it

13:32close, now I I literally got this at

13:341:00. I asked Andre to send it out so

13:37that everybody had a chance and

13:39opportunity to see the costs.

13:41I started to really go through the

13:43submission and there's a couple of

13:44things that caught my eye here.

13:47The total is 604 567 85, which I I

13:51believe

13:52previously we indicated that we thought

13:54it was going to be around 450,000

13:56dollars.

13:57That being said, I looked at the overall

14:00uh scope of work associated with each of

14:02the trades. What I did find is that some

14:04of the trades had an overhead profit um

14:08included in their numbers as they got

14:10submitted.

14:11What Essondre ended up doing is put

14:14their overhead and profit on top of

14:16their overhead and profit, which they're

14:17not allowed to do. So, they'll be I've

14:19already started to see some reductions

14:21on it. In additional to that,

14:23we the lifted south showed a overhead

14:27and profit of of about 30,000 dollars

14:30addition to that. You'll see it as part

14:31of that 77

14:33508 70.

14:35I've already um spoken to them about it.

14:38I've already started to calculate the

14:40the reduction of some of the costs

14:42associated with this,

14:44which would bring it down I'm going to

14:45say anywhere between

14:4716 and 75,000 dollars. However,

14:50I wasn't happy with the price,

14:52obviously, with what was going on there.

14:54So, there was a second option and this

14:56was the worst as

14:58discussed earlier, this was the

14:59worst-case scenario

15:01that we could provide it to you. There's

15:04a secondary option, which we would put a

15:07instead of creating another um oil and

15:09water separator structure that would

15:11have to be installed along with the

15:13associated piping,

15:14we could put a sump within the um pit to

15:18allow any of the moisture that gets

15:20carried in that pit and pumped to the

15:22original oil separator that's currently

15:24installed.

15:26We've sent that out for pricing, and you

15:28know, just looking at that, the cost

15:30reductions would be a lot more

15:32significant than what I just indicated

15:34to you from this change order.

15:38So, looking at it all, um

15:40I wanted to just There was some

15:42questions on the actual lifts

15:43themselves. I wanted to uh you know,

15:46through the Deputy Chief, he provided

15:48some better visuals so that you could

15:50see what the actual lifts were were

15:52performing. But, before I go to that,

15:54are there any questions associated with

15:56what I provided so far?

16:00>> [clears throat]

16:00>> Yep.

16:01>> Got it.

16:01>> Um why were you adding Why were they

16:03adding a second oil separator? Was it

16:05because the inverts?

16:07>> Yeah, so the the the the elevation

16:10coming off of the pit was I'm going to

16:12call it you know, 4-ft long. The

16:15exterior

16:16of the oil separator was based on floor

16:18drains that were within the slab, and

16:21it was close, but we couldn't we

16:23couldn't make that mark to make sure

16:25that we could create from the 3-ft

16:28elevation differential on the pit to the

16:30oil separator.

16:32>> Got it.

16:32>> That was the reason.

16:34>> Okay.

16:34>> Is that already in place?

16:36>> Excuse me?

16:36>> Was the oil water separator already

16:38Okay.

16:38>> Yeah. You know,

16:40if you all remember, uh 99% of the

16:42foundation when it got placed

16:45was set. They They come in and start to

16:47do the exterior structures, and that

16:49includes all of the drainage structures.

16:51If you can picture it from the apparatus

16:52bay, all around the

16:55housing and admin area, right out to

16:57Route 20 to the wet well area, there's

16:59structures that are built to absorb any

17:01of the

17:02moisture content.

17:04The and it's meant to be contained on

17:07site, and infiltration within the site

17:09that we're in. So, those the oil

17:12separator needed to be put place, some

17:13of the drainage uh, piping associated

17:16with that, and then the adjacent

17:18structures had a static load. And that's

17:20where we encountered, as as I indicated,

17:23uh, previously, some of the ledge that,

17:25you know, that we were, you know, some

17:28obstacles associated with that.

17:32>> Cool. Is

17:33>> Yep.

17:33>> Mr. Chair, uh, so, knowing nothing about

17:36this, right? Knowing nothing about the

17:37pricing, just my gut feeling when I look

17:40at this, I feel like I'm looking at

17:41pricing based on someone giving prices

17:44based on a new project come in and not

17:46based on a change order where

17:49those trades are already on site, tools,

17:51equipment is already on site. This is

17:53just a slight change. Is that a Am I

17:56wrong in that or

17:57>> No, that's a great question. So, you

17:59know, when change orders occur, and and

18:01it happens regularly on projects. This

18:04This isn't the first and won't be the

18:05last.

18:06What ends up happening is when there's a

18:08change in scope, you know, they bid on a

18:10particular scope of work, and and that's

18:13cost of labor and materials.

18:17This added scope is and and to do it

18:20within the time frame of our schedule,

18:22cuz our schedule's driving cost,

18:24obviously.

18:25Most of the the

18:27cost associated with is is done at a

18:30premium. And what that means is that

18:32it's not just standard time, whatever

18:34the prevailing wages are, it's typically

18:36time and a half or double time,

18:37depending on, you know, the workload and

18:39the the scope that they have.

18:41This scope, if you remember, that we've

18:43already got the foundations, and we've

18:45got a lot of the infrastructure around

18:47the perimeter. Um, we we indicated that,

18:50you know, to do this lift, we we

18:52purposely held off of doing the

18:54maintenance bay preparation and any of

18:57that, just so that we could focus on

18:59what the cost implications would be with

19:01it, and allow us not to duplicate and

19:04tear something out that we would already

19:05installed. So, it is new construction to

19:08your question, because it is new scope

19:10of work associated with this, but the

19:12trades are on site and it's the the cost

19:15implications are based on some of the

19:17burdens that they're going to encounter

19:18to do this work and keep schedule.

19:22Did that answer your question?

19:23It it does.

19:24>> I just

19:25I know you've got an eye on it and I I

19:27trust your eye on it, but

19:29>> I get sick when I see change orders and

19:31and when I feel like, you know,

19:34I'm not saying that the general and the

19:35subs are taking advantage of it, but

19:37when there's a change, they're they're

19:39going you know, certain subs will put a

19:42little bit more teeth into it that

19:45should be there and it's our job to

19:47re-evaluate it. We're meeting with Matt

19:49and his team and engineers to look at

19:51every scope of work associated with it.

19:53I'll give you an example. I feel the the

19:56the um

19:59Miguel who's doing the flat work, we own

20:00a slab already and part of the question

20:02was what's what credits are we getting

20:04back from the work that they're not

20:05performing?

20:06That's a fair statement to say.

20:08>> [clears throat]

20:08>> Their engineers are looking at it right

20:10now to see what scope is going to be

20:12changed, but there is added work because

20:14there's a reconfiguration of what

20:16currently was there and some drainage in

20:17the air lines and and electrical lines

20:19that weren't part of the overall scope

20:21that we we have to encounter as well.

20:23So, there's some efficiencies built into

20:25what they're doing and then there's some

20:27reductions that are going to have to

20:28happen. This was the first pass at like

20:30I said at at 12:54 I received this. We

20:33we knew some of the numbers, we didn't

20:35know all of them until we got them all

20:37in hand. The other part is I was as I

20:39was indicating it was flat work. There

20:40was a slab that was going in there

20:42regardless. The differential it was the

20:44full you know, the 4-ft walls that would

20:46make the pit. That would be the added

20:48work. I feel the concrete, you know,

20:51work at

20:53$26,000 is steep in my eyes. So, I need

20:56to look at and do a take off on the

20:58length of the the trench that we're

21:00doing, the width of the trench and see

21:01how much time and material would take to

21:03do that. The other option we have is we

21:05have the ability to turn around and say

21:07we don't agree with your price. Do it

21:08under time and material.

21:11Sometimes that's, you know, they get it

21:12done in, you know, 6 hours versus, you

21:15know, 30. And if there's a

21:17I call it a blue book. I used to work

21:19with a lot of different electricians and

21:21plumbers. They There's a blue book that

21:22they used to have and they would say to

21:24to add a

21:25I'm going to use um like a a floor drain

21:29and a trap primer,

21:30it should take you 8 hours. And

21:33and

21:34And that being said, they come up with a

21:36number of 8 hours with the labor, they

21:37add the material, and that's the change

21:39order you get. I've had opportunities

21:41where we've turned around and said,

21:42"Okay,

21:43I think you could do it for a lot less

21:45than that. Price it." We We have a clerk

21:47watch the work going on. They They price

21:49it out and it ends up being 4 hours.

21:52I've also had it go 12 hours. So, like,

21:54you can have it go both ways based on

21:56the the level of effort and and urgency

21:58on it. So, at every single line item

22:01here,

22:02we're evaluating it. I I said it today

22:04when I received the price, I went right

22:06over to the general and I said, "You

22:08know, based on the scope of work and the

22:09design that came from their engineers, I

22:12want to look

22:13at that scope of work to determine,

22:16you know,

22:17what the

22:18um

22:20depth of effort is going to be to

22:22determine whether the price is fair or

22:23not or needs a reduction."

22:26>> Yeah, just follow. Can Can you explain

22:27you mentioned this two different

22:29approaches what time and materials is

22:30one and then

22:31>> So, they they give you a

22:33Basically, they gave us a price to

22:35perform the services based on the

22:36drawings and specifications that the

22:38architect and the engineers provided.

22:41There's other options to to to pursue

22:44this. We can still have that work

22:45pursuit done that way, but we're

22:47requesting we we recommend that they do

22:50it under time and material. That means

22:52whatever time and material it costs to

22:54associated to do the work, they're

22:56required to do so.

22:57The caveat is that if I do that and it

22:59takes them longer than 8 hours that they

23:02bid on, we could be responsible for

23:04that.

23:05Throughout my career, we've always done

23:07time and material not to exceed, and

23:09that would be that number, and then we

23:11monitor it on a daily basis to make sure

23:13that they're being efficient, they're

23:15focusing on that scope of work.

23:17>> Thank you.

23:18>> So,

23:20>> So, did it Did they acknowledge no

23:22change in that schedule?

23:24>> they they did. So,

23:26it it was a quick, brief, stern

23:28conversation that I had based on a quick

23:32I [clears throat] literally apologize. I

23:33didn't have a lot of time to really go

23:35through it in its entirety, but I want I

23:37felt it was important enough and

23:38schedule is driving this right now.

23:41If we if we don't make a decision to

23:43move forward with this and they start to

23:45do some of the contract work, it's only

23:47going to cost more money to try to to

23:49take care of this lift area. I wanted to

23:51give you worst case scenario and let you

23:53know I want I'm working backwards on

23:56behalf of the town to reduce the cost

23:58associated with it. So, to your point,

24:01you know,

24:02>> [clears throat]

24:02>> we're looking at every facet possible to

24:05make the reduction and build this

24:07building the way it should. As you know,

24:09the the chief said it best, he said that

24:11you know, we took a 100 by 100 foot

24:14building, we made it 85 by 85. Those

24:17reductions and if you remember, I sat

24:19here with you when we got the first cost

24:21estimate and said, "We're going to make

24:23some cuts." And you know, what can we

24:25identify?

24:27Making some of those cuts, I can

24:28guarantee you, you know, the the

24:30engineers were looking at this will work

24:32based on the square footage, but some of

24:34the components of opera- operations and

24:37and procedures within the station don't

24:40always get considered. And one of them

24:41was the utilization of a floor jack to

24:44try to make the swing into this area.

24:46That's what promoted all of this. So, by

24:48reducing it by 15 feet and only having a

24:50a foot clearance, you're creating a

24:52hazard for that maintenance

24:54um operator to be able to service these

24:56vehicles. And

24:58you know, if we're going to and I I

25:01fight with this all the time.

25:03We're building this building brand new

25:05for the town of Auburn. And the the last

25:07thing I want to do and we do this for

25:09any other town is when you move into it,

25:11there's regrets right out of the box

25:12because it's too small or it doesn't

25:14meet the operation efficiencies that

25:16you're looking for for the next 50

25:17years.

25:18Putting in this lift and and I had long

25:21conversation with the department and the

25:22design team.

25:24What made the most sense for longevity

25:26for the town of Auburn and and what

25:28would be the cost associated with it?

25:30The other part of it that I I looked up

25:33a while back when we did the redu-

25:35reduc- the reduction of square footage

25:37associated with the buildings try to

25:39meet budget back in the day when we got

25:41the original estimates back. We needed

25:44to reduce it between 5 and 750,000

25:47dollars.

25:49And Matt, you can correct me if I'm

25:50wrong, but our reductions that we did on

25:53the

25:54reduction of square footage on that

25:55building gained us that 500 to 600,000

25:59dollars to get us within budget. This

26:02was before we bid it because you you

26:04can't go in there with a with a

26:06forecasted estimate and go out to bid it

26:08and hope you're going to get low

26:09numbers. You got to you got to build it

26:11in under your budget and see where you

26:13came in. The the good news is the timing

26:16was perfect and we had a significant bid

26:19savings at the end of the day. We could

26:22have probably built the 100 by 100, but

26:24we built it 85

26:26square feet by 85 square feet to make

26:29the budget at that time. That that was

26:31part of the dilemma that we're in right

26:32now.

26:34>> So, one last question.

26:36May you might get into it with the lift

26:38itself. Do we need to buy the lift

26:40through the general?

26:41>> So, that was a great another great

26:43question. So, that was a question I came

26:44right out and and I spoke to

26:47I wish you were on the a fly on the wall

26:48when I was having this conversation. So,

26:50I I said to him, well, I don't agree

26:53with the mock-up. Um I've actually

26:56called the [clears throat] owner

26:57Cassandra to see what they could do with

27:00if it went through the owner. The answer

27:01is we don't have to. We can buy it and

27:04they would provide all of the

27:06infrastructure and we would, you know,

27:07that's a chunk of money that we would

27:09save and we're looking at that option

27:11right now and coming up with a

27:13solid resolution as to how we're going

27:15to do it.

27:16>> Thank you.

27:17>> You're welcome.

27:19So, you can see what they can have every

27:21asset associated with that.

27:23Question, Mike.

27:24>> Yeah.

27:25So,

27:26I want to go back to some of the

27:27discussions we had last month.

27:29It was

27:30It was as it was presented with the four

27:32lifts that we have now

27:34wouldn't lift the ladder truck.

27:37Would

27:38just asking if we had the space and

27:40everything else, would buying two more

27:42lifts be enough to be able to lift the

27:43ladder truck?

27:44>> Two more would be enough for the ladder

27:46truck. However, we don't have the

27:47ability to get it around the truck.

27:50>> That's what I'm saying.

27:51>> Well, I

27:53I

27:54>> [clears throat]

27:54>> I know you tweeted some pictures and

27:56stuff. I I don't know. I mean, it's the

27:57It's

27:59Maybe you can, maybe you can't. We

28:00should prove it out. Tape on the floor

28:02and

28:02>> We we have.

28:03>> You have and Okay.

28:04>> So, what we did And to your point,

28:06that's a great question you're you're

28:07asking. So, what we did is we actually

28:09brought the maintenance personnel over

28:10there. The bay with the foundation walls

28:13are currently in place right now.

28:15If you did a take-off at where, you

28:17know, where his recessed maintenance

28:19boxes are going to go and where the lift

28:21needs to come into that apparatus bay to

28:23make that swing with the dimensions of

28:25the ladder truck, you had less than a

28:28foot to make that swing and you would

28:29end up not being able to get the lift

28:31under the truck. Even if you bought two

28:32more.

28:34>> Can

28:35But, can we service other trucks that

28:38way in that bay?

28:40>> So,

28:42you mean smaller vehicles?

28:43>> Like all the the rest of the fleet. Let

28:45me put it that way.

28:46>> It

28:46>> not You can't service any fire truck

28:49itself. You can service the like

28:53administration cars. You can Anything

28:55that's narrower, you can service those,

28:57but any of the fire trucks, it doesn't

28:59work.

29:00>> Okay.

29:01Cuz that's one of the things I mean

29:02right now you can't service the ladder

29:04truck anyway.

29:05>> Mhm.

29:06>> You know, you got to go outside service.

29:07So, if we can you know, do everything

29:09else and it's only the ladder truck,

29:10then that's one of the

29:11>> No, it's it's

29:12it's all the fire engines, the rescue

29:14trucks.

29:15>> The apparatus.

29:15>> Any of the app, yeah.

29:16>> Yeah.

29:27Any other questions?

29:28>> I mean no other alternates type of lift.

29:31>> So, we looked at in in I could probably

29:32bring up the

29:36>> [clears throat]

29:36>> Let's watch this here.

29:37>> I don't think

29:38>> I want to look at the pictures. Just

29:40show them the lifts.

29:42There you go.

29:44>> Yeah, so these are the different

29:45options.

29:47Different styles of lifts.

29:49So, that's This is This is a style where

29:52you can see the the lift that is the

29:54next one. That you Do you have another

29:56picture?

29:59>> All right, great. Thank you. Thank you.

30:00>> You can see this lift. It's a scissor

30:02lift that lifts, you know, it's lifting

30:04all those cars and that tractor trailer.

30:06Just shows you the the size of the lift

30:08and the safety underneath it, how it

30:11what's the operational portion of it is.

30:13And then the last one is the fire one.

30:15You can see how these scissor lifts go

30:18underneath the the apparatus and lift

30:21it. This is a two. We will have a three

30:23bay, so it will do the ladder truck as

30:26well.

30:29I'm going to go back and show you the

30:30other side.

30:31>> Yeah, let's go back to the first one. I

30:32mean it

30:33The

30:34>> Excellent.

30:34>> The first one looks like it's all slab

30:36mounted and there's no

30:38>> That's close mounted.

30:39>> Yeah.

30:40>> So, so that's

30:41>> So, no pit or anything else, but

30:44>> Um yeah, like not yeah, like not even

30:45said so.

30:46>> So, that that one would not fit within

30:47that bay based on the width of that.

30:49>> It would have left 3 ft on each side of

30:51each rod to walk by.

30:53>> Not Not even 3 ft.

30:54>> [clears throat]

30:55>> The bay The base Yeah, 18 in

30:58It leaves you like a foot and a half.

30:59>> It wouldn't meet wouldn't meet OSHA or

31:01industry standards for operation around

31:03that pedestal.

31:07So, I'll go down to the second one just

31:08so you can see that. And the next one

31:10obviously is is a scissor lift that goes

31:13down with the trench site we discussed.

31:15>> Oh, and that has two trenches.

31:17>> And then the last one is a style

31:21where

31:22it holds up to 90,000 lb. Now,

31:24>> And this And this holds a single trench

31:27um rather than two trenches like the one

31:29prior.

31:43>> This might be a question um for Glenn.

31:47>> [clears throat]

31:47>> These pictures

31:49there's a lot of room around the trucks.

31:52When that thing's up in the air with the

31:56limited room on the sides, is it still

31:58safe for a mechanic to work around if

32:02you know, there's an emergency or

32:03something for them to get out?

32:04>> Yes.

32:05>> There is that.

32:05>> Yep.

32:07>> [clears throat]

32:09>> What What is the free space of the

32:11mechanic's bay right now?

32:13Wall to wall? It's 18.

32:15>> Yeah, it's 18 ft.

32:17>> Yeah.

32:17>> So, obviously that

32:19fire truck's like 8 and 1/2 ft wide,

32:21something like that.

32:22>> Yep.

32:22>> You have 4 4 and 1/2 ft on either side

32:24of working space.

32:26>> That's right.

32:29>> And you can't maneuver those lifts in

32:31leave that 4 and 1/2 ft.

32:32>> The issue is pulling down the

32:34>> That's That's only for the pallet That's

32:36the pallet jack. The rest of it gets

32:37lifted by electric motor and high and

32:39hydraulics.

32:41That's only for the for lifting the

32:42wheels and and wheeling it around.

32:44You're not actually pumping it to jack

32:45up the entire thing.

32:47Right. It was

32:49It was to make the turn. If you make the

32:50turn and then it then you release the

32:52handle, it drops and then the electric

32:56has to come in, but I mean it Okay.

33:00I just

33:01I know that it's a you know, it's got a

33:03pallet jack I've seen the pictures of

33:04it. I don't know what they look like.

33:05They

33:06you know, it has a you know,

33:08should maneuver well enough, but I can't

33:11I mean in 4 ft maybe they'll maybe they

33:13our regulars aren't too you know, far so

33:15they can't get it around the tires and

33:16stuff, but

33:18I don't know. It's just a it's a huge

33:20half of the original contingency or more

33:22than what we

33:23already you know,

33:25I know we have you know, big savings and

33:27stuff.

33:28>> Well, you got a picture of this park and

33:29I

33:30and I'll put it in perspective. If we

33:32would have kept it 100 by 100,

33:34you'd have the space that those floor

33:36jacks would work and you wouldn't the

33:38bottom line is we saved $600,000 when we

33:41shrunk square footage.

33:42>> Well, we should have

33:44>> I'm saying based on

33:45>> We should have We should have saved We

33:46should have saved 500 and kept the

33:48mechanics bay wider and not

33:50>> But but what I'm the point I'm trying to

33:51make is that we made conscious

33:54>> No, we didn't.

33:54>> reduction of square footage to reduce

33:56costs because we want to stay within

33:57budget. Those cost savings created a

34:00situation where we have to we're

34:03basically spending the $500,000 back to

34:05make sure that these lifts work for the

34:07mechanic in the department and the city

34:10and town for the next 50 years. That's

34:12what the whole intent is here.

34:15>> So,

34:16when we did that reduction, we shortened

34:18the building length by 15

34:20>> 15 ft.

34:21>> Which gave us the ability to drive past

34:24that end as well.

34:25>> Yeah, because of the because of the

34:27turning radius.

34:28>> Yeah, because [clears throat] had we

34:29left the building the original length,

34:31we wouldn't be able to go

34:33>> You you could make the loop, but it

34:34would have been tighter.

34:35>> Yeah.

34:39>> That's correct.

34:43>> So, when do you think you'll have a

34:44revised number?

34:46>> Well, I Well, I I

34:47I just got it today, so

34:50I'm shooting to hopefully have a number

34:52by Friday. What I What I'd like to do is

34:55I I want to move forward with at least

34:58getting

34:59the work associated with this done

35:01within the apparatus without a vehicle

35:05oil separator installed and go with a

35:07sump, which will reduce the cost even

35:09more. So, I'm trying to get, you know,

35:13the green light to move forward with a

35:15cost exposure here not to exceed, and

35:18then I can give you a final number as

35:19soon as I have that oil the sump pump

35:23costs associated with it versus the oil

35:25water separator work that's scoped in

35:27here.

35:29There are scope of And let me Can you go

35:31back to the Well, I just want to

35:33>> What are you looking at?

35:34>> I want to go back to the original cost.

35:37So,

35:39I'm going to put it in uh

35:41Reader's Digest version. The vehicle

35:42lift is the vehicle lift cost, and

35:44that's associated it's it's, you know,

35:46you're buying the the components and

35:48associated equipment with it. There will

35:50be concrete forming, there will be

35:52concrete flat work involved. There There

35:55will be plumbing, there will be

35:56electrical, there will be a little bit

35:58of HVAC. This site will reduce

36:01considerably. All of the markups will

36:03reduce considerably, and we're going to

36:05reduce the overhead and profit that was

36:07added to the

36:08um

36:09vehicle

36:10uh lift itself. So, if you Let's And I'm

36:13just putting Reader's Digest version off

36:15of this,

36:16you know, it's going to be

36:19low fives right out of the box without

36:22me looking at the scope of work with

36:23each of the trades.

36:29>> You could go back

36:30Um

36:32Do we use extra heavy cast iron on the

36:33whole underground?

36:36Cuz he's carrying extra heavy in his

36:37cost of the price. That will make a big

36:39difference, too.

36:41>> What was the question again?

36:42>> Do we use extra heavy cast iron on the

36:43whole underground in the apparatus bay?

36:48Cuz he's carrying extra heavy in his

36:49price here. I just scrolled down from

36:52what you're looking at.

36:53>> Yeah, I mean I I can look at that.

36:58You You do understand that like I mean I

37:00know you do. The There is radiant floor

37:03heat in those that were That's all

37:05getting reworked based on that.

37:07>> I'm strictly looking at the plumbing

37:08stuff.

37:08>> Yeah.

37:09>> Just cuz I don't know about the other

37:10stuff.

37:11>> But I'm just saying like there is other

37:12scope associated with that. And the

37:14floor drain, there'll be a reduction

37:16there, no doubt in my mind.

37:18But we're adding some so that you know

37:19that I'm going to get every credit

37:21possibly that we owned and then figure

37:24out what a fair add is with each of

37:26those.

37:39Any other question?

37:45>> I mean, what's needed that to stay on

37:47schedule?

37:48>> So I I wanted I want to move forward.

37:50Obviously, [clears throat] I'd like you

37:51know support of the committee to you

37:53know the betterment of the operations of

37:56the department. I'd like to see a number

37:58not to exceed 530. My goal is to get it

38:01less than that, obviously.

38:03Um to move forward so that we can, you

38:05know, I I so I can finalize cost

38:08associated with which scope we're going

38:10in the reduction of any any of those

38:12trades throughout there so that we can

38:14continue to work with it. They're

38:16They're getting ready. Slab pours are

38:18the next thing before they

38:20uh once the structural steel is up to

38:22start going up with masonry and then

38:23closure. So, that that slab is going to

38:26be critical pretty soon. It It's on the

38:28critical path. We've held off,

38:30you know, as long as I could to get, you

38:32know, solid numbers together.

38:37>> But, you're asking for uh

38:39not to exceed $530,000.

38:41If you don't succeed in getting that,

38:43then you give them the go-ahead to go

38:45ahead and put the pit in and everything

38:46else, we're already pregnant.

38:48You can't go backwards.

38:49>> that I'm not I'm not saying that I'm not

38:51I'm saying that I'm not I'm saying that

38:52I'm not looking to spend over 500

38:53>> I know you're not looking to, but if you

38:55don't get all the stuff that you've

38:57talked about in terms

38:58>> I I just added markup with all fairness,

39:00just adding the numbers off of the

39:03reductions that I'm talking about right

39:04now is almost $90,000. So, 90 off of 600

39:08is 510. I'm cushioning it to 530 in case

39:12there's something that I'm missing here.

39:14>> [clears throat]

39:15>> I mean, I you know, I get it. You can

39:17take out the the oil water separator,

39:19but you're still going to have, you

39:20know, say work work to do.

39:22You know, I don't know what I haven't

39:23looked all the way down through the the

39:25the detail here to see what it all is,

39:26but then you're going to have

39:28a sump pit, you're going to have

39:30a sump oil minders, you

39:31>> So, the sump pit So,

39:34I don't disagree with you, but the the

39:36work associated with the scope with the

39:38site contractor is a trench, a core, and

39:41that's that's it. There's a pipe coming

39:43off the sump that discharges into the

39:45oil oil separator. So, that is a

39:47significant reduction there.

39:50And it there's $27,000 just in markup

39:53off of the lift that we're saving right

39:54out of the box.

39:56>> And that doesn't include

39:57if we buy direct.

39:59>> If we buy and we put Our plan is if if

40:02they don't buy it with no markup, we're

40:04buying it direct.

40:06We have the ability to do so.

40:08>> And then but yeah, okay. That's fully

40:11furnished and installed number from the

40:13lift.

40:13>> From the lift company, that's that's

40:15complete with their number. And the

40:17addition and

40:19additional to those cost savings are the

40:21markups that they marked up

40:24on the overhead and profit that I'm

40:25taking right out of the box.

40:27So, not only is it 27 there and call it

40:32call it 50 with the site contract. I'm

40:35leaving 16. The overhead and profit's

40:37going to drop significantly on the

40:38bottom.

40:40Because the the percentage isn't there

40:41anymore.

40:43>> There's a question through the chair. Uh

40:45in the subs when you go back to them,

40:47we'll realize that they've only This

40:49committee's only approved them up to not

40:51to exceed 530.

40:52>> Correct.

40:53Well, we're approving the general

40:54contractor who's who

40:56who contracts with each of the subs.

40:58>> is out there that this has been approved

41:00not to exceed

41:01>> Yeah.

41:02>> 530.

41:02>> That's correct.

41:03>> Thank you.

41:07>> And

41:08and if

41:09the number can't get down below that

41:11530, that's the number that this

41:13committee approves tonight is not to

41:14exceed.

41:15>> We're not authorized to

41:17have them execute work ahead.

41:18>> Right.

41:19>> Right. We have to come back.

41:20>> Sure.

41:21>> But if the timeliness for everybody,

41:23they'd realize that would be a a wait.

41:25>> Yeah.

41:25>> A month would be too long to wait is

41:27what I'm trying to say. That's my That's

41:28the bottom line.

41:31>> I mean, if we if we are able to convene

41:33another meeting right in a week or two,

41:36>> [clears throat]

41:37>> But even some of that scope of work that

41:39can start on that

41:41>> that's exactly what I'm saying is that

41:43you want to start some of the scope of

41:44work right away.

41:45But if we don't

41:46>> Because our critical path schedule is

41:48driving

41:48>> I understand that, but

41:51we're

41:52basically committing to go ahead and do

41:54the whole thing regardless of what the

41:55cost is.

41:56>> No,

41:56>> And if it does come

41:57>> It's up to 530. I'll I I will know a

42:00tighter number by Friday.

42:03I can tell you I'll have a tighter

42:04number by Friday. My goal is not to

42:07exceed $530,000.

42:09That's why I said that number?

42:14>> Instead of the Instead of the full

42:15committee meeting, would it be possible

42:17for the change order subcommittee to get

42:18approval from this committee

42:20to review or approve?

42:22>> So we can do it.

42:22>> I don't know if we did the subcommittee

42:24really.

42:25When we voted originally, we made it a

42:2730,000 item and it was like aggregate of

42:30600,000.

42:32>> Um

42:32we could reauthorize with

42:34>> Yeah, instead of authorizing the change

42:36order, we could authorize the

42:37>> So So, why don't I make this

42:39recommendation? If I can get support

42:41from the the [clears throat] board to

42:43approve not to exceed 530,

42:46and I can't get those numbers today, the

42:48work does not get authorized and we

42:50don't move forward and we have another

42:51meeting and have that discussion.

42:54My goal here is, you know, I want to

42:57make sure that

42:58the committee feels comfortable that,

43:01you know, we're we're not just rubber

43:02stamping this. I'm I'm doing everything

43:04in my power to make this reduction, but

43:06I also want to make sure we meet the

43:08operations needs for the department.

43:10We're building the We got one shot at

43:12this. We want to make sure we're getting

43:13it right. That's all.

43:15>> Well, I understand and I mean, a month

43:17ago we were talking

43:18not to exceed the 450.

43:20>> Right, and that's

43:20>> Which was sitting there and all of a

43:21sudden we're, you know, 150,000 higher

43:24than that, so

43:25>> I agree. I agree.

43:27>> You know, that's a you know,

43:29>> It's It's just a tough ask to have the

43:31committee approve this without the

43:33numbers

43:35being finalized. I

43:38>> Well, I Greg, I I can tell you that the

43:40numbers that are in front of me are the

43:42numbers that they provided as far as

43:44they were finalized to them. To me, it

43:47is reductions in here based on my

43:48review. That's why I reduced it to 530

43:51versus 601,000.

43:54>> I suppose the other question is for the

43:56committee

43:59we see a 604 number that we know is to

44:02is more than it's going to be.

44:04What's our comfort level with

44:07that somewhat less than that.

44:10And if if this came to us at 604,

44:16and that was the number, what what would

44:18we do? What would we decide to do on

44:21that if all if this was the final

44:23number?

44:24Does that materially change what we're

44:26going to do

44:29versus the proven of not to exceed 530

44:32number, which is obviously

44:34lower than what's in front of us.

44:37>> I know the the 604

44:40is high. I agree with everything Joe

44:42said about the

44:43the breakdown.

44:45However, right, back to the reduction in

44:48savings,

44:49had we kept the square footage, the

44:52value,

44:53the building would have been higher.

44:56Contingency would have been a percentage

44:57of that. Contingencies would have been

44:59higher.

45:00Taxpayers would have had more, you know,

45:02out there on the when they when we went

45:04to go vote.

45:05Um right now at 604 plus the 400,000

45:10spent already,

45:11puts us about 22%

45:13used contingency through

45:16>> 30 30%

45:17>> 30% schedule.

45:20It's close.

45:22It's close. I really wanted obviously

45:24have a good amount of that going into,

45:26you know, the winter and and everything,

45:27but with the way steel is going,

45:30um

45:31I feel pretty comfortable with that.

45:34>> Remember, how can we go with a 604

45:36number when he hasn't gone through all

45:37of the detail?

45:39>> We're not going with this.

45:40>> No, I'm just asking if I'm just saying.

45:42>> Yeah.

45:43>> But I I'm looking at the electrical and

45:45I'm saying all of it is a line item

45:47here. I don't know what's behind that

45:49number.

45:49>> Well, I I have a

45:51>> Is that the only pages you got?

45:53>> This back We're just doing this.

45:55>> All right.

45:56>> I sent

45:57Yeah, I had sent it to the change order

45:59subcommittee for their review prior to

46:00this meeting, and then I was taking the

46:02opportunity for during this meeting to

46:03share with the full committee. I can

46:05certainly send this to the full

46:06committee.

46:07Um

46:08>> But there's a breakdown which to your

46:10point and it's a great question. Every

46:11single trade has provided a detailed

46:13breakdown associated with the scope from

46:16the architect and the engineers of what

46:18that scope would include.

46:20>> So

46:22Yeah.

46:22>> It's week down.

46:23>> bid doc?

46:23>> It's fine.

46:24>> Was that Is that in bid doc?

46:26>> Um that's a great question. I don't know

46:28if they uploaded

46:30>> yet.

46:31>> It's something that they definitely

46:32would Yeah.

46:34>> So we will check right now.

46:38I

46:38for the past

46:408 days I've been pounding them to get

46:43the last couple of them in so I could

46:45have a comfort level to be able to

46:46present it to the group.

46:48>> It's three bars.

46:53Sorry, everyone. I'm trying to

46:56Is that Is that MP Kenny?

46:58>> It's MP Kenny's, yeah.

46:59>> It's crazy.

47:03>> Can we keep them on the screen?

47:05>> I'm

47:06trying to find the

47:07magic company.

47:09I forget what order it was in.

47:14The only thing I'm wondering like

47:18is there a way for us to keep them going

47:20with the

47:21>> right there.

47:22>> the 5:30.

47:23Cuz the 267 number is the 267

47:26>> page is this breakdown.

47:27>> Okay, sorry.

47:28>> I mean it's majority of it, but is there

47:29an opportunity for us to get the next 2

47:31weeks

47:32ahead?

47:33>> Well, I think I think the 267 is the 267

47:36regarding

47:38So So it's like if we

47:40If we're not comfortable with 267, then

47:43we're we're discussing lift or no lift.

47:46Right? I think the 267 is

47:49>> That's a fixed

47:50>> It's a for sure.

47:51>> Yeah.

47:51>> Right. So the question is

47:53>> [clears throat]

47:53>> the

47:54labor and materials associated with

47:56prepping the site for that lift, are we

48:00comfortable with that number?

48:02Um so which, you know, then makes the

48:04total.

48:05>> I I just want to make a quick correction

48:07that I think the 267

48:09I think that's without the

48:13>> controls

48:14>> control. I think that's the lift only. I

48:16think with the control and installation

48:18it's 272. [clears throat]

48:20>> Okay.

48:20>> Yeah.

48:22That's what that's beyond the bracket, I

48:23think.

48:23>> What is that in that backup?

48:25>> Yeah.

48:26>> Yeah.

48:27>> It's the very last page of uh the 51

48:30pages.

48:30>> Right.

48:32>> So the the question is, you know, I

48:36I'm not looking to exceed 530.

48:39I'm looking for the committee's

48:41uh

48:43support to put in the lift and then I

48:46will

48:47have a finalized number to be able to

48:48present to you what, you know,

48:51as early as Friday as if I I can get the

48:53numbers back from

48:55>> The sump is was When did you do the

48:56submit the sump?

48:58>> Tuesday.

49:01>> Last week, Friday.

49:03>> Friday.

49:04>> So this Friday. They got it Tuesday to

49:06to the three [clears throat] of guys to

49:07back to review. So

49:09I need a couple of days for them to

49:10provide those numbers back to me and

49:12then take the reductions off the rate

49:14work that we'll be having.

49:15>> And the work that we're potentially

49:18holding up with this decision is the

49:20slab in the maintenance bay, is that

49:22>> Slab in the maintenance bay and any uh

49:25>> configuration

49:25>> Well, the

49:26>> plumbing, electrical

49:27>> Okay.

49:29I guess the radiant

49:29>> All the underground that we're trying to

49:31put in place.

49:33>> And that's going to start in the main

49:35apparatus bay?

49:37>> They've already done most of the

49:38apparatus bays. We we held off on all of

49:40it.

49:41>> Okay.

49:42>> Where is that three

49:45It doesn't matter who uses it.

49:46>> Yeah.

49:47>> Yeah.

49:49>> So

49:49>> And this is next Monday.

49:51>> Uh next Monday we're going to stop.

49:52>> No, I'm going to ask you just me.

49:55>> Through the chair, just can we just get

49:56the deputy chief just to go over the

49:58alternatives that have been looked at

50:00before we

50:01>> Yeah, that was that was quite

50:04It's kind of not a wild idea, but

50:07why didn't not look at it operationally

50:09something different? Why does

50:10maintenance have to be done at the

50:11headquarters?

50:13Why couldn't it be done at Drury Square?

50:15>> Yeah.

50:15>> Um as we discussed in other meetings

50:17with Drury Square is we don't have the

50:20head room, we don't have the height

50:22>> [clears throat]

50:22>> within the building to be able to lift

50:24any of the bays. We can't actually lift

50:25the cabs on the ground in Drury Square

50:27right now.

50:28>> Okay.

50:29>> That's why they've been doing it out at

50:30Station 2.

50:32>> [clears throat]

50:32>> Cuz we have the the height there.

50:34>> Okay. Well, let's take that one off the

50:35table right away.

50:36>> Yep.

50:37>> [laughter]

50:37>> Yep.

50:38We yeah, we've thought of it. Um

50:40>> And I think I mean that's the I don't

50:42know what other options that's uh So,

50:45Kevin was asking was

50:46>> Yeah, we looked at the other other lifts

50:48and so, what

50:49>> If you go back to the first one, Joe,

50:51please.

50:52>> So, so this lift here

50:54the four-post lift obviously easier,

50:57it's above ground. You still need some

50:59um the electrical infrastructure that

51:00you would need. They are the price here,

51:02249 480, doesn't include installation

51:06with it, doesn't include any of the

51:07other work that's associated with the

51:10lifts

51:11from the other trades.

51:12The the dilemma with this one is the

51:14width, 15 9. We have 18 ft total in the

51:17bay. Once you put this in place, you

51:20can't really walk around it, you can't

51:21get parts around it. It's it's in the

51:23way, it's always there.

51:26So, looking at the the next one down

51:29um

51:30>> [clears throat]

51:31>> this type of lift here, this is a lift

51:33one.

51:33This one has two trenches, uh so you'd

51:36be back into the the concrete work as

51:39well. [clears throat] Uh the cost of it,

51:40266 838 36, but also didn't include

51:44installation with that as well.

51:47So, you're looking at very similar costs

51:50to the current lifts that we were

51:52looking at and the current lifts that

51:54we're looking at

51:55the capability they're more more

51:57versatile for our situation and we can

52:00get more done

52:02on those lifts than we can with the

52:04other lifts.

52:05And they sit flat on the ground and they

52:07allow that bay to be used for other

52:10purposes besides just lifting as well

52:12for the mechanics when they're doing

52:14certain things.

52:15So, looking at the operation, the

52:17station alone through the whole design

52:20was designed for that one bay to be the

52:22maintenance bay.

52:24>> [snorts]

52:24>> For it, everything's set up for the

52:26mechanic on that side. So, if you were

52:28to try to even shift

52:30the mechanics bay out into the main

52:32floor

52:34there goes some of the safety things

52:35that we were trying to do. The tools are

52:37all designed to be on that side of the

52:39building, all the spaces that that

52:41maintenance team designed.

52:43It's already set up it's already been

52:45built

52:46at this point. So,

52:48it is an unfortunate circumstance that

52:50we're in. I mean, we were perfectly

52:52happy with the lifts that we have. We

52:54just unfortunately we cannot fit them.

52:55We've taped out the floor even out at

52:58station two, check the width, check the

53:00the jacks coming in to see how they are.

53:03And I agree with you they

53:04unless the electrical fails, that's the

53:07only time you need the pump. Otherwise,

53:08you you have the buttons form to go up.

53:11So,

53:12you know, we're certainly as a

53:13department not

53:15we're not thrilled or happy that we have

53:16to go through this this situation.

53:19However, we are looking forward the next

53:2050 years to 70 years hoping that we put

53:23in you know

53:25>> [clears throat]

53:25>> a facility that's going to work for the

53:27department, work for the future

53:29and that the mechanics have a safe work

53:31environment as well as

53:33a really a

53:35a

53:36good operation.

53:37them

53:38>> Chief, can you just go over

53:40cuz there'll be folks that'll say why

53:42don't we just build a put a bottle

53:43building somewhere else in town or next

53:45to the DPW or have the truck serviced

53:47out of the DPW?" Can you just sort of go

53:49in

53:50to the operational efficiencies as to

53:52what a mechanic's being on site with the

53:53equipment does for

53:55>> Sure.

53:55>> uh, savings.

53:57>> So, having a building on on site or

53:59having the the facility right there in

54:01the fire station is is good cuz it one

54:03allows the firefighters to

54:05be in contact with the mechanics, it

54:07allows them to

54:09go back and forth, tell them what was

54:10wrong with the vehicle, describe the

54:12situation to them, and then they'll let

54:14and we get to see what's going on, we

54:16get to to follow the progress with it.

54:18If you have them off site in a different

54:20building or or for one, just to build a

54:23building would be a lot more than the

54:24change order that we're asking for uh,

54:26tonight.

54:28Um, and then they're out of so out of

54:30sight, out of mind, you have to get the

54:32the truck off site to wherever they're

54:34looking for, so.

54:37It's a it's a more efficient operation

54:38having them in house with us.

54:42>> Well, are there different um,

54:44manufacturers that make this

54:46type of lift? Did you find any other

54:49options to quote out different prices or

54:51is it just this one company that's in

54:53town?

54:53>> so this one here um,

54:56has the most shallow

54:58trench

55:00and had out of them all was able to lift

55:03up the uh, ladder truck in the way it

55:05was designed, it was the best designed

55:07one that we could find that worked.

55:10The [clears throat] other ones that you

55:11see for the

55:13>> [snorts]

55:13>> sometimes they're like the solid piston

55:15in the middle, that just has a really

55:16deep

55:18trench in it and it would not uh, work

55:21for this. They you could have multiple

55:23pistons in the ground, but we're looking

55:25at the same cost if not more because

55:27we're excavating more, we're going

55:28deeper.

55:31>> And this was a neighboring department

55:32that these photos are taken at?

55:33>> Uh, the one you're looking at is

55:35Shrewsbury DPW.

55:37>> How long have they had there?

55:39>> 2008 or 2009 or something like that.

55:41>> 10 years

55:42They they love them. They're happy with

55:44them. There's

55:45You can kind of see in that picture

55:46there's an orange door. There's another

55:47truck up on the same exact lift.

55:56>> So I I just want to recap back to the

55:59overall contingency and I wanted to be

56:02crystal clear on like where we're where

56:04where we are at financially with all the

56:07ads.

56:08How we have

56:09indicated about the

56:11you know the percentage that we spent.

56:14We we all are aware that we have a

56:16capital loss of no doubt. That that's an

56:19allowance. It's not money that I'm

56:20counting as as part of the contingency.

56:23It's

56:24what what if something happens through

56:27you know

56:28all of the

56:29controversy that's happening throughout

56:31our country on

56:33purchases and imports and all of that.

56:35So if I took that out of the equation

56:38that would reduce the overall balance of

56:41contingency to 3,274

56:45751.33.

56:47If I took

56:48530

56:52out of dollars and just held it as a

56:55a marker from there it would still have

56:57a balance of 2,744,751.33

57:01left

57:01out of our big savings and contingency.

57:04So the you it was

57:06my intent here and I I want to be

57:08crystal clear

57:09is not to spend down the contingency to

57:11nothing and not turn back money that we

57:13don't need. I mean that's the

57:16I'm looking to try to

57:18make sure that we meet the program needs

57:20and the efficiency of this department

57:22and stay within our budget and means.

57:24The the town

57:26authorized up to a certain point. We

57:28were fortunate enough to you know get

57:30this project in a key marketplace

57:33and we unfortunately did some reductions

57:36that if we hadn't we wouldn't be having

57:38this conversation right now. It's that

57:40simple.

57:42All I'm saying is that we're still in a

57:44healthy spot with that contingency even

57:46moving forward with the $530,000

57:49pole.

57:51>> Now we got a $600,000 telephone pole

57:54stirring in phase two.

57:55>> We might have but that's that's

57:57something that we're pricing out to see

57:59if it's economically worth doing based

58:02on that.

58:02>> Okay, but when I look at that okay so

58:04that pole's been there for 70 years that

58:06I know of anyways, okay and surprise

58:09surprise we're going to move the pole.

58:11So now we move that pole and our service

58:13pole is being moved, okay, what does

58:16that do to all our lateral? Okay, I'm

58:18I'm not saying this is going to happen,

58:20okay, but I just

58:21>> Well, that's fair enough.

58:22>> I get nervous, okay, when I look down

58:24the road.

58:24>> So the the good news about the poles is

58:27that you know, you probably remember

58:28right now

58:29uh National Grid owns the poles, right?

58:32>> Uh

58:33National Grid or Verizon on those.

58:35>> One of one of it's not National Grid or

58:36Verizon.

58:37>> Correct.

58:37>> Yeah.

58:38>> So

58:38any

58:39situation where there's a pole that's

58:41been compromised

58:42the owner of that pole would have to

58:44repair that at and it's not a cost to

58:46the the town.

58:47>> He's not talking about the compromise,

58:48he's talking about the fact that we knew

58:50when the project was going that some

58:52were going to be laid out in the wrong

58:53spot and had to be relocated or

58:55whatever. So it's one thing relocating

58:57poles and

58:58you know, and stuff versus

59:01uh putting it all underground and doing

59:03>> And that and the whole purpose and and

59:05you know, it's

59:06you you had an opportunity to walk the

59:09site and actually see that when they

59:11when we had National Grid looking at

59:14that scope of work because it their

59:16engineers are the ones that designed and

59:18come up with the overall use of that.

59:21Came up with a cost and and those staff

59:23charges are are what they are saying

59:25that that that scope of work is going to

59:27work for the efficiency of this

59:28department.

59:29Once the department got, you know, to

59:32where the building foundation was in

59:34place and that

59:35can it work the way it sits right now?

59:37Absolutely. Will the certain poles need

59:39to be serviced in the future?

59:40Absolutely. So, we're looking at the

59:43efficiency of what the cost implication

59:47would be if we had to put it underground

59:49and if it's economically feasible for

59:51this project to afford to do the

59:53operations. That's what it comes down

59:54to. And I don't know what those costs

59:56are. 600 maybe the number. Until I have

59:59them in hand, I can't tell you that

1:00:01definitively. But, we are inquiring

1:00:03about take seeing what the cost

1:00:06implication would be to remove them to

1:00:08go underground to make it more

1:00:09efficient. That's all.

1:00:10>> Well, that's that's National Grid, okay?

1:00:12We got Verizon on that pole, okay? The

1:00:14municipal fiber. We've got Spectrum on

1:00:17that pole, okay? And we've got uh

1:00:20Verizon uh

1:00:22other other fiber on that pole. So,

1:00:24>> But, that that's all being uh

1:00:27calculated in the overall cost.

1:00:30Uh without all of just because we're

1:00:32taking uh National Grid out, we have to

1:00:34take into consideration of any of the

1:00:36utilities associated with that.

1:00:40>> So, it's a big number.

1:00:41>> I'm saying it is. I don't know what that

1:00:43big number is right this second. I It

1:00:45would I know

1:00:47uh National Grid has thrown a number at

1:00:49you and I don't even you know, I don't

1:00:50even I can't even tell you how far down

1:00:52what their engineers and scope of work

1:00:54would be producing or I'm saying it's a

1:00:56big number right now.

1:00:58Public utilities, you know, come up with

1:00:59their own prior reading and total cost

1:01:02associated with that.

1:01:03>> Yeah, all our municipal fiber is on that

1:01:05road, too.

1:01:06>> Correct.

1:01:07So,

1:01:09I won't uh we don't have it I'm not

1:01:11presenting that number in front of you

1:01:12because I don't know what it is right

1:01:13this second and until we know what the

1:01:15scope of work is in the in the cost, I'm

1:01:17sure we'll be in front of you again to

1:01:18have a conversation about about it

1:01:20whether it's something that the

1:01:23uh department would want to consider or

1:01:25not consider it at that point.

1:01:26>> I'm just I'm just nervous that we get a

1:01:28a number from National Grid, okay, and

1:01:30then whoop, we got to move our shore

1:01:32lines up. We got to move our water lines

1:01:33up. We got to move our service lines.

1:01:35>> work doesn't get done?

1:01:36>> Yeah.

1:01:37>> If it If it exceeds a certain value that

1:01:40we don't think is economical for the

1:01:42overall budget in this project, it

1:01:43doesn't get done.

1:01:44>> The way it's designed right now, it'll

1:01:46work. Is it the best?

1:01:48>> You know, that's something that we're

1:01:49working on to figure out what makes the

1:01:50most sense.

1:01:54That work isn't mandatory.

1:02:03>> I make a motion not to exceed 530,000

1:02:07towards the lifts.

1:02:11>> Can we just add to that with a deadline

1:02:14for like the final price to that?

1:02:16>> With a deadline?

1:02:17>> Sure.

1:02:18>> We can add deadline.

1:02:21>> What do you think's reasonable, Joe?

1:02:23>> Deadline for what?

1:02:24>> For a revised price in front of the

1:02:26committee.

1:02:27>> Um

1:02:31How about Monday of this week? Um

1:02:33>> Monday of this week?

1:02:34>> That's If [clears throat] I get it

1:02:35Friday and then late, I won't have time

1:02:37to talk about it. That's all.

1:02:38>> Yeah. Okay.

1:02:40>> The 19th?

1:02:40>> 19th.

1:02:41>> Yeah.

1:02:47>> So, that could be contingent on us

1:02:49receiving the proposal.

1:02:51>> I'm making a motion

1:02:52>> by that date.

1:02:55>> Revise the motion.

1:03:01>> All right. Yeah, I'll I'll make the

1:03:03motion [clears throat]

1:03:04not to exceed 530

1:03:06thousand dollar 30,000 dollars for the

1:03:09lifts

1:03:11>> [clears throat]

1:03:12>> upon providing we have the price the The

1:03:15price by Monday, October 19th

1:03:19back to

1:03:20the committee.

1:03:23>> I'll second that.

1:03:29>> Okay.

1:03:30Um any other comments, discussions on

1:03:34the motion that's on the floor with the

1:03:36five

1:03:37530 not to exceed 530,000 as long as we

1:03:40have a

1:03:41final number by next Monday, the 19th.

1:03:44Um

1:03:45and if it's over that, then

1:03:47it gets stopped and we have to

1:03:49>> We'll have to have a

1:03:50>> reconvene.

1:03:52Um

1:03:56Is there a

1:03:58No other discussion or questions on

1:04:00that? Then

1:04:01uh we have a motion and a second, so all

1:04:03those in favor?

1:04:04>> Aye.

1:04:04>> Aye.

1:04:05>> Aye.

1:04:05>> All those opposed? The vote

1:04:08>> So I got a a quick question.

1:04:10If the number comes back on Monday and

1:04:14we need to have another meeting, I'd

1:04:15like to at least technically have

1:04:17something scheduled relatively quickly.

1:04:19>> [clears throat]

1:04:20>> Because obviously it's scheduled very

1:04:22um

1:04:23So

1:04:24>> I mean

1:04:24>> I don't know what your

1:04:25your calendars look like, but you know,

1:04:28sometime next week would be ideal.

1:04:31>> Well, I mean that's the other side of

1:04:32it. We could just schedule another

1:04:34meeting next Tuesday night.

1:04:36>> Technically, you can always cancel it.

1:04:38>> And just Well, then we schedule the

1:04:40meeting to have the final vote. I mean,

1:04:42we actually just voted on it, but I mean

1:04:44we uh

1:04:45Just to be absolutely sure so that you

1:04:47know what the numbers are. Um

1:04:49>> Right now, it's not to exceed 530. I

1:04:51want to be able to give the direction

1:04:53and finalize those numbers. All I'm

1:04:55saying is that if it exceeds 530, I want

1:04:58to be able to at least have a

1:04:59conversation with the board.

1:05:02>> Is that something that change order

1:05:04subcommittee could handle on behalf of

1:05:06the not having a posted fee?

1:05:08>> No, cuz it might not right?

1:05:10>> Well, you don't know what

1:05:10>> It'd be appropriate.

1:05:11>> You know what? what I'm going to do

1:05:12this. Let me get the numbers. Let me

1:05:14find out my day. If I have to call an

1:05:16emergency meeting I'll let you know at

1:05:18that point.

1:05:19>> Okay.

1:05:20>> Keep it simple.

1:05:21>> Yeah.

1:05:23We need 48 hours just supposed to be.

1:05:25>> Yeah, I'll let you I mean either way

1:05:27we'll figure it out.

1:05:29Whatever we got to do.

1:05:30>> How soon before

1:05:33staying on contingency expenditures how

1:05:34soon before I mean you got two other big

1:05:36pieces here. I know the state emergency

1:05:38signal system is

1:05:40probably in a buck and a half at least

1:05:42or more. That was some numbers that the

1:05:44chief has thrown out originally.

1:05:46Um

1:05:47and then I mean if National Grid is you

1:05:50know 600 or something like that. I mean

1:05:51this is

1:05:53we're

1:05:54spending

1:05:56contingency and stuff at

1:05:58great speeds here that beyond

1:06:01>> 99% of the most difficult challenges

1:06:04with any contingency is getting out of

1:06:05the ground.

1:06:0799% of it is.

1:06:09I'm not saying that there won't be other

1:06:10change orders as this building gets

1:06:12constructed and you know some

1:06:13coordination issues that might pop up

1:06:16but there's nothing going to be as

1:06:18as significant as what we're looking at

1:06:20right now.

1:06:23>> I hope.

1:06:25We expect.

1:06:27>> [laughter]

1:06:31>> Mark, I think that those two

1:06:33the two there that are pending

1:06:35I'm curious. I think you alluded to

1:06:37earlier.

1:06:38There's no deadline for those. If we do

1:06:41it, great. If we don't, doesn't hurt the

1:06:44well traveled path.

1:06:45>> We do [clears throat] the

1:06:47the electrical work I mean the their

1:06:48pole relocations have to happen or it

1:06:50goes underground. One or one or the

1:06:52other.

1:06:52>> It's getting relocated. It's getting

1:06:54relocated [clears throat]

1:06:55regardless for the

1:06:56>> Right, but that's going to cost

1:06:58X

1:06:59>> It's not

1:07:00We've already

1:07:01out of our scope right now.

1:07:03>> But that's

1:07:05>> The pole the pole relocation has been

1:07:07part of our scope based on the the

1:07:09engineering that was performed by

1:07:10National Grid. The the scope that we're

1:07:13talking about is removing the pole and

1:07:15putting it underground.

1:07:16>> Yeah. Who carried the

1:07:17the the GC didn't carry that cost. Does

1:07:20it carry in our budget?

1:07:21>> It's part of it is part of the overall

1:07:23construction budget that we carried as a

1:07:25line item where back charges are

1:07:27National Grid. So, it's always been part

1:07:29of our overall construction budget.

1:07:30>> Okay.

1:07:32>> So, it's not in that is what I'm trying

1:07:33to say. The relocation underground is a

1:07:36change in that scope and that's the cost

1:07:38what I'm you know, as you indicated six

1:07:41whatever that number is at that point.

1:07:43But we we are we already own equipment

1:07:45poles in the ground and relocating some

1:07:47of the

1:07:48>> So, not to get too far off track. So,

1:07:50both poles are already in scope to move

1:07:53cuz when I walk we walked the site

1:07:55>> It's only one It's only

1:07:57It's only one pole being moved.

1:07:59>> Okay, then the other pole that

1:08:00>> The one that's on the kind of the corner

1:08:03of the apparatus Yeah. Like towards the

1:08:06Washington Street, that is staying.

1:08:08That's That's always staying. That's one

1:08:10that was proposed to go underground

1:08:13in a different proposal, but that is

1:08:15currently part of the project that's

1:08:16staying. The one the pole that's moving

1:08:18is close to the prospect

1:08:21um not prospect park the park side. That

1:08:23one is being moved over

1:08:26from

1:08:28right now it's close to the Route 20

1:08:30side. It's moving being moved closer to

1:08:31Southbridge Street and it's going to go

1:08:33right in between the um island of the

1:08:36public driveway for the park and the

1:08:39access road that the fire department has

1:08:41to go around the back of the building.

1:08:43So, it's being moved about 15 ft 20 ft

1:08:46maybe give or take.

1:08:48>> So,

1:08:48does [clears throat] the other pole not

1:08:50obstruct or is it just slightly

1:08:53inconvenient or what?

1:08:54>> The other pole

1:08:56is slightly inconvenient. Does not

1:08:59obstruct. It is technically on the

1:09:00corner.

1:09:01>> Okay.

1:09:02>> Corner of the

1:09:04the apron as you pull out.

1:09:06Um

1:09:07It was more you're looking at this nice

1:09:09beautiful building and you see all these

1:09:11wires just hanging down in the front.

1:09:12So, it's more of a

1:09:14>> Aesthetics part.

1:09:15>> Aesthetics thing and

1:09:17whether we do it or we don't do it, um I

1:09:19don't know yet. It doesn't affect

1:09:21anything.

1:09:22>> Okay. And that's the point I was trying

1:09:23to make.

1:09:24We're looking for convenience and

1:09:26obviously put on the ground, but if it

1:09:27if the numbers come in astronomical or

1:09:30doesn't make sense, what can be your

1:09:31recommendation?

1:09:33>> My concern is

1:09:34when you move that pole

1:09:37the pole that we're moving is part of

1:09:39the scope. It's the same pole that

1:09:41they're going to come out of the ground

1:09:42and go up.

1:09:45Correct?

1:09:47>> If they go underground.

1:09:48>> If they go underground.

1:09:49>> Yeah.

1:09:50>> If they go

1:09:50>> The pole that we're using is our

1:09:51service,

1:09:53okay? And and

1:09:55feeding all of our fiber and everything

1:09:57else down is the same pole that National

1:10:00Grid and everybody else is going to try

1:10:03to go up.

1:10:04>> We Well, we

1:10:05>> Um

1:10:06no, I don't think that's the case.

1:10:08So,

1:10:11It's a slight possibility, but National

1:10:12Grid when they were out looking and

1:10:14they're still working with the

1:10:16engineers, they talked about putting a

1:10:18pole next to the pole

1:10:20to do the underground service

1:10:22so that that we weren't doing what

1:10:24you're saying, Joe. It would be

1:10:27>> But you see my you see my concern.

1:10:30>> But yeah, no, I understand.

1:10:31>> And National Grid's policy, no more than

1:10:33four conduits can go up any pole at any

1:10:36given time. They can't cover more than

1:10:37half the pole.

1:10:38So, it in the event that

1:10:42underground feeds need to be run to the

1:10:43site, they would have to determine

1:10:45through their engineering what pole it

1:10:47would come off of and how that would be

1:10:49orchestrated to the power needs of the

1:10:51building.

1:10:52>> So,

1:10:53whether I have one pole or two poles,

1:10:56okay, I have all of these services that

1:10:59are going by the face of the building.

1:11:01So, I got National Grid, okay, I got

1:11:04multiple fiber providers, okay, I got

1:11:06Verizon,

1:11:08okay, and

1:11:10they're all going to have to go

1:11:11underground.

1:11:12Okay, and what's right in the pathway of

1:11:15their of their line between the two

1:11:18poles?

1:11:19Uh the new pole that's part of our

1:11:21project and this relocated pole, it's

1:11:24going to go right over our sewer lines,

1:11:26right over our water lines. So,

1:11:28>> So, the good news the good news is

1:11:30they've held off on that scope of work

1:11:33until we get these numbers so that not

1:11:35not duplicating it.

1:11:36So,

1:11:37>> I mean, you see where I'm coming from.

1:11:38>> I believe me, I I I believe in what

1:11:41you're saying right now.

1:11:42>> We've done some out there cuz we've done

1:11:43water,

1:11:44>> The area the area

1:11:47First of all, the distance in the

1:11:48underground isn't as deep as water. So,

1:11:50even if it's 10 ft above it. We've We've

1:11:53gone over all the

1:11:55We've ad nauseam we've gone over the

1:11:57scope associated with it.

1:11:58It is I can tell you it's going to be

1:12:00well coordinated if in the event that

1:12:02you decide to go forward. But right now,

1:12:05all we're looking at is what the cost

1:12:06implications are with it. So, I can come

1:12:08back to you and give you a clear

1:12:10definitive information with that.

1:12:12>> I would just be lax if I didn't raise my

1:12:14concern.

1:12:14>> No, you know what? I I appreciate that

1:12:16because it makes us, you know, your

1:12:18concerns have been our concerns as we've

1:12:20been meeting every week and our job

1:12:21trailer and talk about it. And every

1:12:23week it's on our minutes. I love it.

1:12:26We We talk We talk a lot about it. I can

1:12:28tell you that much.

1:12:29>> So, do we have a time frame? I'm sorry,

1:12:31Kevin.

1:12:32>> Good.

1:12:33>> [clears throat]

1:12:33>> No, I was I was just going to Mark, just

1:12:35um it might be a good time to remind

1:12:37folks that are watching at their home

1:12:38that have [clears throat] been part of

1:12:39this like we have that the role of what

1:12:41Left Field is here for. I mean, we hired

1:12:42them as our owner's project manager.

1:12:44They are the looking out for the best

1:12:46best interest of the town through this

1:12:48process. They're not the general

1:12:49contractor up here. They're not the

1:12:51architects. Their sole purpose is to

1:12:53guide us through this process. So, while

1:12:56this change order tonight, I think we

1:12:58all wish we had a time machine or

1:12:59crystal ball or whatever it takes to get

1:13:01back to that point to make a a go a

1:13:03different direction to avoid this cost

1:13:05tonight. Um

1:13:06when we're talking about things like

1:13:07poles and change orders,

1:13:10um you know, their role up here is to do

1:13:13the best they can for us. And folks at

1:13:14home may not really have remembered what

1:13:16your role was as left field up here. I

1:13:18appreciate appreciate that.

1:13:19Thank you.

1:13:22Sorry.

1:13:23>> [laughter]

1:13:23>> So, do we have a time Back to I think

1:13:26Alex's question is do we have a time

1:13:28frame when we can expect to have these

1:13:30prices?

1:13:30>> That's a great question.

1:13:34>> [laughter]

1:13:35>> One

1:13:36National Grid needed some final

1:13:38paperwork. I believe that's

1:13:40completed now for a easement. I know

1:13:42that that's

1:13:44I know it's separate. In addition to

1:13:46that, we've inquired to them. It's in

1:13:49engineering. Now, we're expecting to get

1:13:51it

1:13:51>> They they told us 6 to 8 weeks and we

1:13:53met with them a month or so ago. So, we

1:13:57we did send an email today for a

1:13:58follow-up and we're waiting to hear

1:14:01back.

1:14:01>> Any day. We're looking at possibly

1:14:03another month 4 to 6 weeks before we get

1:14:07>> Within their response, they're giving us

1:14:08multiple options too as well. It's not

1:14:10going to be one option we have to go

1:14:11with that. They're going to give us

1:14:13two or three options

1:14:14>> Yeah. Different multiple options to look

1:14:16at so we can see the options out there.

1:14:18>> So, we're going to look at the cost to

1:14:19see what

1:14:22>> And and as much as that we'd love to see

1:14:24that numbers so that we can

1:14:27move move forward with this. It's not a

1:14:30mandatory situation that we need to do

1:14:32this.

1:14:32>> Right. And like Joe and I think someone

1:14:35else said on the board, if those numbers

1:14:36do come back insane and we meet with the

1:14:38change order subcommittee and we say,

1:14:40"Hey, these numbers are really crazy.

1:14:42Like we don't think it's worth it to put

1:14:44these relocate these poles to go

1:14:46underground." Then we won't go forward

1:14:48with it. It's as simple as that.

1:14:53>> So, on the

1:14:54topic of potential change orders, I

1:14:56think by the next meeting you should be

1:14:58able to get me a ballpark price on the

1:15:00the signal system, right?

1:15:03>> You guys are already

1:15:05I'm waiting it right now, right?

1:15:06>> Well,

1:15:08we should be The devices are installed

1:15:10in two of our engines.

1:15:12However, they're not active because

1:15:14we're waiting on MassDOT.

1:15:16So, MassDOT needs

1:15:19to authorize the permission of them to

1:15:21go onto the system, which we're working

1:15:24with the

1:15:24the company Glance that makes them

1:15:28for that process to happen. MassDOT,

1:15:30from what we've been told, is very tied

1:15:32up in the wrong way driver situation and

1:15:34technology, and that's where their

1:15:36engineers are focused right now,

1:15:38and that is delaying our process. That's

1:15:41what we've been told.

1:15:42So, as soon as we get the go-ahead to

1:15:44test the system,

1:15:46then we'll be able to come back to the

1:15:48committee with a number. We don't want

1:15:51to come necessarily with a number if the

1:15:53system doesn't work the way it's

1:15:54planned, then

1:15:55there's no point.

1:15:57>> Well, I think the the point of the

1:15:58pending changes is that we're able to

1:16:00compare that to the contingency. So,

1:16:02whether

1:16:03>> Yeah, we can we can find out that

1:16:05>> you know what? We don't like it, we're

1:16:06not going to do it, that's fine, but I

1:16:08think we still need to put a number on

1:16:09>> come back. We can get a final price on

1:16:10that.

1:16:11>> I think that number could probably be in

1:16:12two parts because my

1:16:16understanding is you outfit the all the

1:16:18fleet,

1:16:19and then you're automatically on all the

1:16:21state

1:16:22intersections, right? And then there's

1:16:25four or five town-owned

1:16:27>> Correct.

1:16:28>> lights, so that would be I would look

1:16:29for that as a second piece to say, "And

1:16:31what would it cost to equip the other

1:16:33four or five lights, which would give

1:16:35you complete town coverage?"

1:16:36>> Correct.

1:16:37So,

1:16:38>> but I think we should be able to get

1:16:39that number.

1:16:40>> We should be able to get at least a

1:16:40ballpark

1:16:41>> I heard are we talking

1:16:42$100,000?

1:16:43>> We can we can get that for the next we

1:16:45can get that for the next meeting

1:16:46without a problem.

1:16:47>> It's more of a political what what

1:16:49exposure do you have?

1:16:50>> Right, exactly because when we're

1:16:51looking at yeah, we got a X dollars of

1:16:53contingency but if we

1:16:55we have a bunch of things that we think

1:16:57we're going to you know potentially

1:16:58consider

1:16:59then we need to weigh those against each

1:17:01other. Um

1:17:04>> Understood. We'll get it.

1:17:07>> But

1:17:10I got

1:17:11if we if for some reason I mean

1:17:14we're being held hostage again in

1:17:15another in another one because we're not

1:17:17on the gland system if we don't do that

1:17:20we have no alternate.

1:17:21>> There you go. You currently on the on

1:17:25the pole itself you have operations to

1:17:27be able to leave station that light

1:17:28would function it's just not the same

1:17:30system.

1:17:31>> We we would have to install an Opticom

1:17:33system on the spine Prospect Street so

1:17:36it's

1:17:36>> and that was where DOT

1:17:37>> We got to

1:17:37>> That was where DOT came back saying

1:17:40>> If you do that you got to upgrade the

1:17:41>> That's correct.

1:17:42That's correct.

1:17:44That's correct. You being held hostage.

1:17:46>> I mean I don't

1:17:47I don't see where the gland system is

1:17:49not going to work and we just haven't

1:17:51physically been able to test it.

1:17:56We still need a number.

1:17:57>> Yeah, more information to come on that.

1:17:58We'll provide a we'll provide a ball

1:18:00park number based on

1:18:02you know some of the cost assumptions

1:18:03that you have.

1:18:08Any other questions?

1:18:09>> And I suppose the rough part of having

1:18:12to rework the intersection.

1:18:14Right? I mean

1:18:15>> They gave us they gave us a number.

1:18:17>> Yeah, that's a

1:18:18>> I mean that's the consideration, right?

1:18:19It's like

1:18:20>> Yeah.

1:18:21>> Well, yeah. We should still put it out

1:18:22there for everybody to see, right?

1:18:25>> Yeah, won't you?

1:18:27You got to meet all of their requirement

1:18:29>> Yeah, no I understand that it's

1:18:31>> I'm just saying it's a

1:18:32>> not something we're going to do but I

1:18:33think

1:18:35for the general public to just see like

1:18:37this is what the state would require if

1:18:39we

1:18:40chose the option that we have, right?

1:18:44Yeah.

1:18:54So, I'll get to that information as soon

1:18:56as possible. I appreciate the

1:18:58committee's support based on this so

1:18:59that we can continue our progress.

1:19:02>> I'll tell you though if you haven't had

1:19:04chance to drive outside drive by. The

1:19:07structural steel's going up like crazy.

1:19:08The

1:19:09the building I always say this to the

1:19:11committees, the building looks

1:19:14it looks big right now.

1:19:16When it gets enclosed, it starts to look

1:19:18small. So, like it big as it looks on

1:19:21site like if you look at this if you

1:19:22remember that site how big it was, looks

1:19:24like the building's taking up the

1:19:26majority of it, but it is not the short

1:19:27one so it gets smaller.

1:19:32All right.

1:19:33Thank you.

1:19:37>> I do have another

1:19:39Oh, we have requisitions. Do you still

1:19:40have the requisitions to go through

1:19:41there, Connor?

1:19:42>> Yep.

1:19:45>> Do you have a hard copy of it?

1:19:46>> Hm?

1:19:47>> Do you have a hard copy?

1:19:48>> Of the entire requisition? No.

1:19:49>> bring a full hard copy?

1:19:51>> Uh

1:19:52>> Just because I can't some of the stuff

1:19:54on my electronic copy was I don't know

1:19:57if they were pictures that were just

1:19:58blurred out. I just wanted to

1:20:00email copy.

1:20:03I'm assuming it was like Yeah, see these

1:20:05See that? Like are these

1:20:07>> It's stored material. Oh, is that a

1:20:09blurry picture?

1:20:10>> Yeah, that's what

1:20:11>> Yeah, it's it's the it's the stored

1:20:13material freight. Um

1:20:15>> A plumber?

1:20:16>> Yeah, MB Kenny.

1:20:17>> It's taking up my colleague's box.

1:20:20>> What'd you say?

1:20:21>> [laughter]

1:20:22>> Yeah, I was listening to him. I was

1:20:23>> those plumbers.

1:20:26>> We're doing subs.

1:20:29>> And and question I'm going to further

1:20:31question. He's billing for non-stored

1:20:32materials for like equipment on site,

1:20:35the air compressor and something else.

1:20:37Oh, the carriers.

1:20:38>> Yeah.

1:20:39>> I'm assuming that's being protected.

1:20:41>> Yeah.

1:20:42>> Okay.

1:20:44>> Yeah, they're they're either in

1:20:45containers or at the shop, so.

1:20:48>> Well, it's not stored material though,

1:20:50so they have to be on site.

1:20:51>> Correct.

1:20:52>> When you're saying

1:20:52>> is it's in the sea containers that they

1:20:54currently have as storage containers.

1:20:56They'll be on site.

1:20:57>> Oh, I thought you said at the shop, so.

1:20:59>> I thought I was saying when they billed

1:21:01stuff off site, if it ain't stored

1:21:02material,

1:21:04they can have it off site. We have to

1:21:05verify it before it has to be on site.

1:21:07>> Right. So, you verified the stuff that

1:21:09they're billing is stored?

1:21:11>> Correct.

1:21:11>> And then like the air compressor and the

1:21:12carriers that are billed as regular are

1:21:15on site.

1:21:16It just seems early to be bringing that

1:21:17stuff in now.

1:21:18>> You know what? They're trying to I'll

1:21:19tell you why. They're trying to buy the

1:21:21materials that

1:21:23>> That's fine.

1:21:23>> keep the cost down if there are

1:21:25chargebacks coming up. I'll tell you the

1:21:27most of the And I apologize for speaking

1:21:29on the most of the vendors right now are

1:21:31trying to secure all the materials they

1:21:33can possibly can because of some of the

1:21:35natural impacts.

1:21:36>> no, I get that, but I just the bringing

1:21:38it out to site. Like why has he got most

1:21:40of it as stored, which is fine, but

1:21:42those couple items he did as on site, so

1:21:44it's just

1:21:44>> And it's it's just a choice of the you

1:21:46know, I'm sure I don't know what size

1:21:48shops a lot of you know, the

1:21:49>> Yeah, I just want to make sure the

1:21:50stuff's protected from the weather

1:21:52because obviously we have no tight

1:21:53building.

1:21:54>> That's like I gave it to you. That's

1:21:55what we left off with that.

1:21:58That spikes on it, too.

1:22:00>> [laughter]

1:22:04>> Did anyone else need to see this?

1:22:05>> Yeah, so payment requisition five um is

1:22:08for $2,542,612.93.

1:22:10This is billed through just about 30% of

1:22:12the project. I think it was like 28, 27

1:22:15and change.

1:22:19Um

1:22:21So, we're just just at 30%.

1:22:23Um this was reviewed by myself, Joe,

1:22:26Dave looks at it, Matt and his team

1:22:28Stephen. They looked at it. Uh

1:22:32And yeah, this is up for

1:22:35vote or questions.

1:22:43>> I have a question.

1:22:44>> Hm?

1:22:45>> I don't have any questions.

1:22:47>> All right. Okay.

1:22:50If there are no questions, I'll take a

1:22:52motion to approve the

1:22:54>> [clears throat]

1:22:54>> uh

1:22:55Let's requisition requisition five

1:22:58for $2,542,612.93.

1:23:02>> So, I'll move that we approve

1:23:04requisition number five

1:23:06for the total of $2,542,612.93.

1:23:13>> Do we have a second?

1:23:15>> I'll second that.

1:23:16>> Okay. Thank you.

1:23:18Uh so, we have a motion and a second to

1:23:21pay requisition number five. Um

1:23:24for $2,542,612.93.

1:23:28There's no other discussions comments.

1:23:31Uh all those in favor?

1:23:33>> Aye.

1:23:34>> All those opposed?

1:23:35It's approved.

1:23:36>> Just for the record, I just want to make

1:23:38sure everyone's well aware that there is

1:23:405% of all of the built material that we

1:23:43hold back and it's $306,652

1:23:47that we hold until you know, we have

1:23:49completion and then

1:23:51you know, we meet with the contractor

1:23:52and the architect to determine when some

1:23:54of that retainage can be released upon

1:23:56the completion of the project.

1:24:02>> All right.

1:24:03Um

1:24:05So, we did have a spot for a Tecton if

1:24:08you had any updates. If not, that's

1:24:10fine. We would be We've been through

1:24:11everything. So

1:24:14>> [laughter]

1:24:16>> I love this part though.

1:24:19>> Um I did put a budget I did put another

1:24:22agenda item on there for uh discussion

1:24:24of the contingency budgets and stuff.

1:24:26Um

1:24:27I

1:24:28glad to hear you wanting to keep the uh

1:24:30tariff allowance more as a allowance not

1:24:33part of I mean shown right now as part

1:24:34of the contingency.

1:24:36Personally, I think that

1:24:38it's not needed anymore and like to get

1:24:40it to a uh savings on the job

1:24:43um to get it out of everybody's minds go

1:24:45so we stop thinking about and so what

1:24:48I'd like to do is we're spending like

1:24:48crazy.

1:24:49>> I I finally actually brought that to my

1:24:51attention.

1:24:52>> got steels already bought. I'm sure all

1:24:54your electrical's already bought. All

1:24:55the uh HVAC's probably committed.

1:24:58>> So what I'd like to do for you

1:24:59>> There's hardly anything left out there

1:25:01that's going to be touched by anything

1:25:03that's possibly tariffed and we're

1:25:04refunding tariffs all over the place so

1:25:07>> As you as you indicated, I hope, right?

1:25:09I hope there's nothing further. So what

1:25:11I'd like to do is I'd like to take it

1:25:13out of our overall tracking on our

1:25:15budget. Keep it under the line item.

1:25:18You got to remember

1:25:19>> I would separate it out from contingency

1:25:20and just make it

1:25:22an allowance by itself.

1:25:23>> line item and just remember and it's

1:25:26to be clear

1:25:29it's only used if it's bonded and the

1:25:32final bond isn't towards the end of the

1:25:34project. So the all we're drawing on on

1:25:37money that we're currently have on

1:25:38short-term bonding. So if the if the

1:25:41allowance or any of the contingency

1:25:43isn't utilized, it's just not borrowed.

1:25:45So it it basically doesn't get

1:25:46>> I know but right now you see a big

1:25:47number there and people

1:25:49>> That's why I'm suggesting

1:25:50>> think that they you know

1:25:51we can spend more to put more program in

1:25:53and do everything else and then we

1:25:54[clears throat] keep on spending too

1:25:55much, you know.

1:25:56>> So we're going to show it to

1:25:57>> So there's big nuts out there right now

1:25:58so okay.

1:26:02>> [snorts]

1:26:03>> All right. Um

1:26:05any other comments on contingency

1:26:06budget? Do we

1:26:08All right. Next

1:26:09>> I'm I guess I would just feel something

1:26:11like to say that we should be

1:26:14thinking about what of that owner's

1:26:17bid savings could we squirrel away and

1:26:20try not to touch as well.

1:26:22I would love to take half a million

1:26:25dollars at least and just put it in our

1:26:26pocket mentally and say, "Hey,

1:26:30we're not going to we're not going to

1:26:31try not to touch that unless we

1:26:33absolutely have to." Like basically

1:26:34divide our contingency into

1:26:36contingency and rainy day emergency

1:26:39contingency.

1:26:41But

1:26:42>> We we do that every week every month

1:26:44every day that we're out [clears throat]

1:26:45there. Our our goal is not to you know

1:26:48take the exposure of a 2.7 million

1:26:51dollar contingency and squirrel it down.

1:26:53You know, ideally

1:26:56I'm going to turn back every possible

1:26:57dollar imaginable back to the town

1:27:00that's not utilized. I also don't want

1:27:02to I don't want to pigeonhole myself

1:27:04into a situation where I say, "I'm

1:27:06taking half of it." and then you know,

1:27:08events happen and we're looking to try

1:27:10to get an authorization to move forward.

1:27:12It's there. You're going to be tracking

1:27:14it every month. You're going to know

1:27:15exactly the exposure is there and I

1:27:17think at the end of the day if there's

1:27:19some concerns as we move forward we're

1:27:20going to have the discussions. But it's

1:27:22to identify it and then and I've already

1:27:25done that through the allowance of the

1:27:26tariff. If you know, we're going to

1:27:28track it differently, let us get to a

1:27:30little bit more of the project down.

1:27:31I'll be glad to have that conversation

1:27:33with you.

1:27:33>> Yeah, I'm I'm more just saying

1:27:35philosophically I would like to see us

1:27:38>> We do that every week

1:27:39>> Well, I understand this and I and I and

1:27:40I and I know this, right? So, I'm not

1:27:42saying that you're not doing this. I

1:27:43just think

1:27:45you know, overall I would like us to be

1:27:46thinking

1:27:48about you know, just like you stuff some

1:27:50money under your mattress and hope you

1:27:51don't remember you have it. I would

1:27:54I would love to come in at least a

1:27:56million and a half under

1:27:58you know, what we what we got approval

1:28:00for. So,

1:28:01you know, I I and I think you know, so

1:28:03far we we hopefully have identified all

1:28:06the big ticket potential ones and I

1:28:08think as we get into discussions of

1:28:09something like putting the wiring

1:28:12underground,

1:28:13I would rather save the half a million

1:28:15dollars on the project than do something

1:28:18like that. If it came down to that, if

1:28:20we, you know, we got to the contingency,

1:28:21it's like, "Oh, we have just enough left

1:28:23to do this." I would prefer, personally,

1:28:25that we just don't. Right. So, I just

1:28:28really just wanted to say, "Let's Let's

1:28:29start thinking that way." Um and then,

1:28:32you know, we can take a critical eye on

1:28:34some of um the things, especially since

1:28:37we, you know, we did just have a a

1:28:39pretty big ticket one. I know there's

1:28:40some other,

1:28:42you know, not quite as big things that

1:28:43are sort of on the horizon. There's just

1:28:45like, "Can we,

1:28:47you know,

1:28:47>> [snorts]

1:28:47>> uh

1:28:48give everybody reassurance that like,

1:28:50"Hey, this is We're trying to get a

1:28:52handle on everything that we can so that

1:28:54we know,

1:28:55just like with the tariff contingency,

1:28:57it's like like there aren't shouldn't be

1:29:00too many more surprises at this point.

1:29:02>> Absolutely.

1:29:03>> So, I can confirm with you one thing,

1:29:04we're already done with this current So,

1:29:06you already got another meeting.

1:29:07>> I know.

1:29:08>> [laughter]

1:29:18>> Any other questions, comments on

1:29:20contingencies? Okay.

1:29:21Um last item is uh on the agenda is

1:29:24another public comment section and and

1:29:27nobody here for that.

1:29:29So, um before we adjourn,

1:29:32our tentative next date is November 10th

1:29:35for a meeting unless

1:29:37next Monday doesn't happen

1:29:40uh

1:29:41we don't get a number that's favorable

1:29:42and stuff and we'll

1:29:43have to have a meeting in between, but

1:29:46but the November 10th is our regular

1:29:48monthly meeting

1:29:49right now.

1:29:51Um so, with that, I would take a motion

1:29:54to adjourn.

1:29:56>> So moved.

1:29:57>> Second.

1:29:57>> Second. It's second. All those in favor?

1:30:00Thank you very much.

1:30:01>> Everybody.

1:30:07>> [music]