2026-09-08 - Board of Elections

03:42link.

03:47>> Good afternoon. Welcome Athens Clark

03:49County Board of Elections voter

03:50registration. The date is Tuesday,

03:53September 8th, and the time is 4:30 p.m.

03:57on 2555 Lexington Road, Athens, Georgia.

04:00First item on the agenda is to adopt.

04:02Chair will entertain a motion to adopt.

04:06>> I shall [laughter]

04:08jinx Jinx.

04:10>> So you made the motion. So motion by

04:12Miss Pamro, second by Miss Till. All

04:14those in favor say I.

04:15>> I.

04:16>> Okay.

04:18Next item on the agenda is the approval

04:20of minutes from the August 11th meeting.

04:28Kudos to the recording clerk for very

04:31thorough minutes here.

04:49Or is it open if um anyone would like to

04:52make a motion to approve the minutes in

04:54front of us

04:59>> to move?

05:00>> Okay.

05:00>> Second.

05:01>> All right. Motion by Miss Till,

05:05second by Miss Famro, and we'll hold the

05:07vote. It looks like Mr. Yarn's still

05:09reviewing, so you good? Um,

05:13>> looked like you were concentrating on

05:14something. So,

05:15>> yeah, I'm good.

05:16>> Okay. All those in favor of approving

05:19the minutes say I.

05:20>> I.

05:22>> Next item on the agenda is public

05:25comment.

05:29>> Anybody wish to make comment today.

05:54All right, go for it.

05:56>> I'm Jacqueline now at 600 Rickleberry

05:58Bridge at Georgia and I finally got

06:02smooth enough to be in person by

06:04watching the films with YouTube and I

06:08appreciate y'all's obsession.

06:10everything like the advanced voting

06:12schedule we all voted on with you know

06:15all the hours and locations that y'all

06:18identified

06:20and mainly what I see I think a lot of

06:23people do is between now and November

06:25three is the confusion intended

06:29confusion from u the federal level of

06:32what is going to be allowed for our

06:34local elections which are by law run by

06:38the state and y'all operate under the

06:42laws of the state of Georgia and the

06:44rules of the state election board, etc.

06:46Um, and I trust that y'all are going to

06:49do everything wrongly. And I'm

06:53quite concerned of the level of

06:56confusion, intentional confusion that's

06:59uh is

07:01staying down on your heads to conduct

07:04these elections in November.

07:07um what would happen with mailing

07:08ballots and

07:11everything was intended to alarm voters,

07:15keep them away, whatever. I understand

07:17best thing for us to do is vote in

07:18person and early and uh and y'all given

07:21a lot of opportunity for people to do

07:23that uh which I tend to do. So, thanks

07:27for your service and I know y'all are as

07:31attentive to running in our election as

07:34as completely and lawfully as possible

07:37and I appreciate Thanks.

07:41>> Anyone else?

07:43Okay,

07:46next item on the agenda was the

07:48director's report.

07:51>> Okay,

07:52we move forward. Good evening. I think

07:56we will start off

08:00my face.

08:02We'll start off with the activity report

08:04for August. So, as for this month, um

08:07the new voters we have I mean the total

08:09amount of registered eligible voters we

08:12have 81,164

08:16of which 72,35

08:19all active registered voters. um

08:21inactively registered voters are 9,129

08:26and then we've added 312 voters um to

08:31the um

08:34the new voters for this month um for his

08:37total cancellations. I see we don't have

08:39the numbers for that next year. Um but

08:43we have 18 that moved out of state and

08:46it was actually 13. I know that was

08:49submitted through the Jarvis portal.

08:51Three requested other 49 deceased and um

08:5519 felon removers. So do the math.

08:59You'll find out how many [laughter]

09:01>> the totals in that green booklet there

09:03on the last page if we

09:07>> yeah

09:09math

09:10>> math challenge here for us. [laughter]

09:13And then um as of right now, you know,

09:16we have no absentee ballots that have

09:18been mailed or returned. That would be

09:21different next month. Um open records.

09:23We only had one for this month. No

09:26challenges. And we had, believe it or

09:28not, one voter ID for the month of

09:31August.

09:32>> That is huge for us.

09:35>> [laughter]

09:36>> And then um chair raffle had wanted me

09:38to basically talk a little bit about the

09:41Ellie information that has been kind of

09:44discussed among with the state board. So

09:47they had um they have made it available

09:50as an optional external resource for

09:52identifying voter registration records

09:55that may warrant further review. So

09:58Ellie does not have access to Jarvis to

10:00the county website system or nor does it

10:03change a voter registration record and

10:06Ellie alert does not replace the

10:08evidence notice investigation or due

10:10process requirement in the board's

10:12adopted voter challenges procedures and

10:15then so we recommend that we continue to

10:19use the county established um

10:21registration and lit magnet procedures

10:23and treating Ellis if used only as an

10:26additional

10:27information or resource, but basically

10:29we have decided not to use Ellie. I have

10:33spoken with other counties that who have

10:35had encounters with Ellie and they have

10:38not had success with them. So, I don't I

10:41don't believe other counties are going

10:43to continue with them. So, we're not

10:44just going to we decided to just not use

10:47Ellie at all. Okay.

10:51>> And then for as the um of course you

10:53know we're getting ready to do a new

10:55board me new board member. So, the

10:57application has been posted and um the

11:00deadline for the application status is

11:02September the 11th um that they're um

11:05going to stop the application status and

11:07I believe they're trying to have someone

11:09on board before the next board meeting.

11:13Okay. And the department focus um the

11:17pole worker interviews are complete. We

11:20did how many Melissa?

11:22>> 45. 45 new pole workers and they have

11:25been recruited. I got 50 on here, but

11:27it's 45.

11:29>> And then we have interviews for the

11:30election coordinator and the election

11:32clerk positions that have concluded and

11:35we'll give you um additional updates on

11:38that at our next October meeting. Okay.

11:42And that's all I have at this time.

11:44>> Thank you. Thank you.

11:46>> Thank you.

11:46>> Question.

11:47>> Um when you said 45 new workers, Rocky

11:50went wow. So, can you give me some

11:52context [clears throat] because I don't

11:54>> I don't have a sense.

11:56>> Um, as far as if it's more or less than

11:59we usually

12:00>> Yeah. Yeah.

12:00>> In a large election year, the most we've

12:03ever interviewed was 70.

12:05>> Um, but

12:07>> 70,

12:07>> but this is a midterm year, so we only

12:10needed about 50 45 to 50. And we

12:13interviewed we selected 52 52

12:16>> to interview. And out of those 45 made

12:20it through the process.

12:24>> All right. Any other questions,

12:26comments?

12:36[snorts]

12:40>> All right. Next item on the agenda is

12:42old business. And there appears to be no

12:45old business.

12:48We'll move on to new business.

12:50First item under new business is to

12:52elect a new vice chair.

12:59The floor is open for nominations, I

13:01guess, unless the council has a anything

13:06we need to consider.

13:09I think last time when we were waiting

13:11for Mr. yarn to join us. We did a a

13:15effective until

13:17>> deal and then redid it. So we could do

13:20that if

13:22>> if we need to do that and then when we

13:23have five. [clears throat] So

13:27we had

13:29four of us at that time

13:31>> and we were at an impass on who who

13:34would do some of the other roles and we

13:37just decided okay up until from let's

13:40say it was October I don't know what

13:42month it was and then the new and the

13:44would come in on January

13:48we would on January redecide

13:51who will fill those roles.

13:55remember that.

13:56>> Well, wouldn't that typically happen

13:58anyway since every January we would

14:01elect Yeah.

14:02>> new positions. So, whoever is elected

14:07vice chair would just fill in the

14:10remaining time and then in January as

14:12usual we would

14:13>> sure

14:14>> elect new members.

14:16>> Yeah. And is that the bylaw? Is that our

14:18the way our bylaw

14:19>> that's on the Yeah. Okay.

14:21>> I would imagine it's for the unexpired

14:23term,

14:24>> right?

14:24>> So, that would be

14:25>> Oh, yeah. Because Adams was not

14:28unexpired. That was the whole deal.

14:30>> That's right.

14:30>> It was expired.

14:32>> That's right. I'll pull them up real

14:34quick, but I'm sure it provides for the

14:36unexpired term. Okay. There we go.

14:40Let's see.

14:44Was um

14:46uh was Lisa the vice chair?

14:48>> Okay.

14:50SP. Hold on second. [laughter] I had it

14:54right there.

14:57Let's see here.

15:04Stand by. Everybody look awkwardly at

15:06each to her for a second. Okay.

15:08[laughter]

15:09In the event the um if the vice

15:12chairperson is unable to complete the

15:14remainder of her term due to resignation

15:16blah blah blah then the board member

15:17shall select from their number a new

15:19vice chairperson as soon as practical

15:22but no later than 60 days after the

15:23former vice chair becomes unable to

15:26complete the remainder of the term the

15:27newly selected vice chairperson shall

15:29serve the remainder of the former vice

15:30chairperson's term.

15:34There you go.

15:35>> Which would be till the end of the year.

15:40>> All right.

15:41>> Then if you don't like them, you don't

15:42have to. [laughter]

15:45>> There you go.

15:49[laughter]

15:50>> I even need to pee. All right. [snorts]

15:53Uh,

15:55I'd like to nominate Doug Mr. Vice

15:58Chair.

15:59>> Stole my nomination.

16:01>> What?

16:01>> You stole my nomination. Oh, I could I

16:04could read your mind.

16:05>> I could read her mind. So,

16:07>> she's so cool with her dark basic.

16:11>> She left her prescription in the car.

16:13So, but um

16:17nominations do not need a second.

16:19Correct.

16:21>> That's right.

16:24>> So, uh we'll call one more time for

16:26nominations from the floor.

16:32All right. Uh, hearing none. Uh, all

16:36those in favor of electing, uh, Doug

16:38Yarn as the vice chair, say I.

16:40>> I.

16:41>> I.

16:42>> Would you like to vote for yourself?

16:44>> No.

16:45>> No. [laughter]

16:46>> Let the record be.

16:50All right. Congratulations.

16:52>> Congratulations.

16:54>> All right. The next item on the agenda

16:58is board members volunteering as pole

17:00workers.

17:03>> Okay.

17:05>> Um

17:06>> I think Yeah.

17:07>> Yeah. you know, based off of what we did

17:10at the prior board meeting as far as the

17:13um schedules for um advanced voting. I

17:16was wanted to see if you know, you guys

17:18would help us out with some of the um

17:22volunteering as poll workers doing the

17:25um advance in person. So, we have um

17:29drew up a um contract that

17:33>> it's with Courtney.

17:34>> It's still with Courtney that's in

17:35review. stuff because you know basically

17:37it would be voluntary basis and so you

17:39just have to sign that you know I'm

17:42doing this on voluntary basis and I'm

17:44working at this place you'll go through

17:46the training you know you have to do the

17:48oath and everything for that particular

17:52location and place that you will work so

17:54Lisa will be the one to assign um the

17:57locations of where you guys would work

18:01so

18:03once she gets it and we get approval of

18:06everything back on that um draft and we

18:09can get back with you as far as like

18:12seeing what your availabilities are and

18:14how we can fill in those spot those

18:16scopes to help us out during advancing

18:19person.

18:19>> Well, you um you I guess either now or

18:23pretty soon you'll have a pretty good

18:24idea where you'll need to slot people

18:26in.

18:27>> We're um all the returning pole workers

18:30that had an interest in working early

18:32voting have already been placed. So, I

18:35have a base of who's working where and

18:37how many are need. Um, when the new pole

18:40workers get through the hiring process,

18:42several of them express, well, most of

18:44them actually express the desire to look

18:46advanced voting. So, I'll place those

18:49and then what's left will be the time

18:51where we have to go.

18:53>> Yeah. We'll know where the slots are.

18:55>> Yeah. And then I'll start calling people

18:56that maybe didn't indicate that they

18:58could work and that kind of thing and

19:00add you guys in where you can feel like

19:02you can fit

19:03>> train. you will need to attend training.

19:06Training is the 26th through the 7th

19:1026th of September

19:12>> through the 20 through the 7th of

19:14October. Um classes are filling up

19:17already, but you don't have the link

19:18yet. So, I'll put you in wherever

19:21whichever day you want to come.

19:22>> Do do you have a schedule

19:25>> to sign up?

19:26>> Yeah, I can send you the link to sign

19:27up. Um so, I do have a schedule. Just

19:31don't have it with me right now.

19:32>> Okay. But I can get it if you want it

19:34now or I can just send you the link to

19:36sign up for a class.

19:38>> Yeah, that'd be great.

19:39>> Okay,

19:41>> then thank you guys.

19:44>> Anytime.

19:47>> All right, next item

19:50uh is

19:52preparations for potential election

19:54interference and emergency situations.

19:57And I believe that was Mr. Yarn's agenda

20:00item. So, recognize you first and then

20:03the government.

20:04>> Okay. I just brought it up because

20:06[snorts] members of the public have been

20:08expressing concern over uh different

20:12levels of possible interference during

20:14the upcoming election.

20:17uh and um I I thought it would behoove

20:21us just to um either brainstorm as to

20:24what the what issues might arise if any

20:29and and how we're prepared for it. I

20:31think it was early in the spring that I

20:34think we had a meeting where Courtney

20:38raised, you know, where there was some

20:40discussion about, you know, planning,

20:42coordinating with the police and stuff

20:45if any issues arose and um I just

20:49wondered kind of what the status of that

20:51might be as well and also what we're uh

20:55uh training our pole workers to do,

20:58particularly the managers. Um, I I think

21:00the most

21:03interesting or relevant example is what

21:06happened in Wyoming during the primaries

21:09with the federal election observers or

21:13monitors, whatever. Uh, and uh, the news

21:17is that they're hiring a thousand of

21:19them. Um and with that large in number

21:23uh there is possibility that as a blue

21:26dot in the state we might get targeted.

21:29Um so I just wondered what you know I I

21:34know it's illegal for federal officers

21:36to appear at polling stations with guns

21:39and that kind of thing like that.

21:41Anything that is intimidating obviously

21:44and I suppose we have a we're prepared

21:46to respond to that if that happens as

21:48well. So just um I wanted to raise that

21:53and if there are any other issues

21:55though. So the issues that sort of the

21:57the most

22:00the issues during election day or during

22:03advanced voting would be monitors and

22:07people uh uh particularly federal

22:10officers appearing with weapons or

22:13something like that. Um then uh uh and

22:19and I suppose there would be the

22:21possibility of unauthorized people um as

22:26well. I think that's kind of a different

22:27issue. Uh and then on election day

22:30itself, um uh the same thing, but also

22:34uh any interference with equipment or uh

22:39somebody descending on us like Old

22:41County or something and grabbing all the

22:44machinery and that kind of thing. I

22:47think that would be the most egregious

22:48and the most and the least likely thing

22:51to happen. But um so where are we on

22:56that? Are there any other kinds of

22:58things that y'all can imagine that might

23:00be a problem or would it arise

23:03that we should be concerned about

23:05>> and then we talk about the solutions?

23:07>> Miss Willa had her hand up

23:09>> next. Then Miss T.

23:12>> Um then we got a notice we going to get

23:14some training.

23:17We had that website.

23:19>> Um you need to sign up if you want.

23:21>> What What is the date for that?

23:23>> The first one is Thursday. this Thursday

23:25at 2, right?

23:26>> Okay. And is was it virtual or do we

23:28need to come here?

23:28>> No, it's virtual. It's not We're not

23:30holding it.

23:31>> It's another organization.

23:32>> Oh, yeah. Yeah.

23:33>> What training is that?

23:34>> Familiar with them.

23:36>> It's a web training

23:38that um goes over several weeks like one

23:41day a week.

23:42>> It's a public rights project.

23:44>> And the first topic, Mr. Yarn, is on the

23:49basically federal law enforcement and

23:51what to do with them if they show up at

23:52polling. And is is that in our

23:54>> It was sent to your email. Yes.

23:56>> When when was that sent?

23:57>> That was sent last

23:59Thursday. Last Thursday.

24:00>> I have a lot of trouble in my email, so

24:02I've been able to figure out how to get

24:03>> You tried to sec or no? You're using

24:06your private.

24:07>> I'm going to forward it to you.

24:09>> Well, Melissa's been sending a lot of

24:10things to my private, but a lot of

24:12things haven't come, but I have been

24:13able to access it from my desktop.

24:16>> Okay.

24:16>> Um I just it just doesn't come up

24:19automatically to me. Well, let's pause

24:22the email talk and go back to Miss Tel

24:24and let you were done.

24:26>> Yes, absolutely.

24:28>> What did you say? [laughter]

24:32>> That uh we got an email about some

24:35training,

24:35>> right?

24:36>> And uh attorney Courtney was saying that

24:38um was telling Doug about what that

24:41training, you know, kind of was, but not

24:43in detail.

24:44>> Okay. I didn't know if that was if you

24:46were finished. It just seemed like it

24:48was very short.

24:49um the training and programs that we

24:52discussed last year, a year before, how

24:55does this differ from what we already

24:59have in place?

25:02>> Uh I'm not sure I understand the

25:06question. J

25:07>> the the program that uh all of the uh

25:12school board, the police, the emergency

25:16medical, all those things that we talked

25:18about having

25:20>> in one location where

25:23if a polling place would have a problem,

25:26they could call a number and not a lot

25:29of confusion and directly have someone

25:31respond. How would that differ from what

25:34we're talking about? Well, I think that

25:36that's probably operational as opposed

25:38to this is like scenario-based. I would

25:40assume

25:41>> it's a it's a discussion, so we're not

25:44holding it. So, I don't exactly know how

25:45it will go, but I feel like it'll be

25:47beneficial to everybody.

25:48>> But it's just like a panel.

25:50>> Yeah.

25:50>> Discussion.

25:51>> That's what it seems like

25:52>> because I remember a few years ago you

25:54invited us to like a tabletop.

25:57>> Yeah.

25:57>> Cyber attack.

25:59>> EISAC did a tabletop that year and we

26:03participated. that what we have

26:04discussed already really would supplant

26:07what this program is is offering.

26:11>> No, I think this is just a an

26:14information sharing by staff that you

26:16can attend this or not.

26:18>> Right. But we already have something in

26:20place.

26:21>> They're they're two different things.

26:22>> Pardon me.

26:22>> They're two very different things.

26:24>> Right. But what we already have in place

26:28would fulfill what this program is

26:31offering.

26:31>> Not exactly. Not exactly.

26:33>> No, this is focused on Can you bring

26:35that in, Bella?

26:36>> Yes.

26:37>> Um because in it it should list the

26:39programs at the bottom, I think.

26:41>> Yeah. Um

26:43>> so the first one is on

26:47No, go up. First one's on the 10th

26:50>> and that's going to be about fed federal

26:53monitoring at the polls. The next one is

26:55on the 16 16th and it's about federal

26:59agents at the polls. The one on the 24th

27:02is about ballot and voting equipment

27:04seizure. There's one on the 30th that's

27:06about mass voter challenges. And then on

27:09October 7th, they are going to hold a

27:11table tabletop exercise, virtual

27:13tabletop exercise.

27:15>> Okay. So, the one that we talked about

27:17and you met with school board and police

27:20and medical

27:22>> and having a a central location to

27:25respond to all these things would be a

27:28fuller

27:30uh response than this. This has a

27:33different focus.

27:35>> Yes.

27:37So what we've talked about in the past

27:39and you were working with these heads

27:42and and school board and such is still

27:45in place and active and we are

27:47continuing that.

27:48>> I I think that's a question for Lisa. I

27:51I or

27:52>> Pam that's my understanding but I can

27:55tell you about that when you guys when

27:57Rocky says it's time to talk.

28:00>> It's time to talk.

28:02>> [laughter]

28:04>> I thought you were getting all of your

28:05issues out on the table.

28:06>> Yeah, I think we're we're all I didn't

28:09have anything to add to Doug. I mean,

28:11it's all kind of under one big umbrella.

28:13>> All right. So, to answer Ann's question,

28:15um Pam and I met today with Deputy Chief

28:19um Harrison Daniel from the police

28:20department to do our first preliminary

28:23um meeting about setting up something

28:26like an emergency operations center. But

28:31the plan is to do a scaledback version

28:34of that because this is not a

28:35presidential year. Um so we're going to

28:38and I'm going to give you this as a

28:39summary of what we talked about this

28:41morning. So we discussed doing a um

28:46what do you call it?

28:49>> A mini command post.

28:51>> It's called a command.

28:52>> We're going to do a command command

28:54post.

28:54>> Yeah. which is just a smaller version

28:57which will have um five to seven people

28:59from different organizations and it's

29:01all on this paper that I can pass to go

29:05>> um here

29:09copies.

29:09>> Yeah, take one and pass it around.

29:12>> Right. So there'll be certain groups

29:13there just like we did in the larger

29:15emergency operations center,

29:18>> but it will be more of a coordination

29:21center instead of what the EOCC's

29:24purpose was. So um the pole workers

29:27won't have radios that they call in on

29:29like they did during the presidential

29:30year because that was a little confusing

29:33even though we tried our best to train

29:34them on them. they're not used to using

29:36them and it caused some confusion

29:38actually in the command center when they

29:39would call in because they weren't

29:41really using them the way that they were

29:43supposed to because we weren't they

29:44weren't used to it. Um so this will be

29:46more operated inside the real-time crime

29:48center and the police will be monitoring

29:52for anything that's going on with the

29:53elections. The pole workers will be

29:55trained off of our emergency SOP, which

29:57tells them to use 911 for an emergency

30:01or to follow the procedure of who to

30:03call if there's something that's

30:04happening that's not a dire emergency.

30:07Um, where it's more like, hey, there's

30:09someone here and I don't really quite

30:11know what to do kind of thing. Um, and

30:13then when the when the command post in

30:16the real time crime center gets

30:19information of something that's actually

30:20happening, then whoever our

30:23representative in the in the post that's

30:26there, they will be the one to

30:27coordinate with everyone else within

30:29elections and to make a decision about

30:31what to do.

30:33>> Does that help?

30:35>> Uh, yeah, a little bit.

30:38>> So, so that happened today. So, this is

30:40a summary of what Pam and I and um the

30:43chief, the deputy chief talked about and

30:45the documents that we sent to him later

30:47in the day. So, it's about opening the

30:50command post. It's about um

30:52>> staffing it.

30:54>> Yeah. About staffing it, who would be

30:56there, who would be required to be

30:57there. And then also too, uh, we're

31:00going to hold this the meeting also that

31:02you're kind of talking about too that

31:04has all of the election stakeholders

31:06here. Um, like we did back in April to

31:09prepare for the May election. We're

31:12going to do that again on October 8th

31:15um, at 3 at 3 p.m. is what we chose and

31:18it'll be here.

31:19>> Is that a Wednesday?

31:20>> Thank you.

31:21>> I think it's a Wednesday.

31:22>> Yeah. So, we've done all the the

31:24planning that we would normally do up to

31:26this point.

31:26>> This is Thursday.

31:28um when we at this meeting on October

31:328th is when we would go over our current

31:35um security procedures that would used

31:38in May. And if there's anything that any

31:40of our partners suggest that we think

31:43might be a better way to do something

31:45because that would work better in their

31:47facility, then we'll incorporate it into

31:49the plan and send it back out and then

31:51the pole workers will be trained on it

31:54as well. So if there's any change that

31:56comes from that because pole worker

31:57training will already be over. An email

31:59will be sent to the managers and we'll

32:01make sure that they understand what to

32:03do.

32:03>> And as they say, this isn't our first

32:05rodeo.

32:06>> Well, yeah. Yeah. Yeah. But but it it is

32:09one that's somewhat more fraught.

32:14>> There's different challenges, but in I

32:17don't see it being much more challenging

32:20than what the presidential election was.

32:23It's just a different set of information

32:25coming at us. Um I would add bomb

32:27threats

32:28>> to the list of things that you're

32:30concerned about because we did face that

32:31during the presidential election, not in

32:33this county, but um like 77 bomb threats

32:36over the entire state um called in on

32:39that day. So they worked. They caused

32:41disruption. So they'll probably do that

32:43again.

32:44>> So the the um what about the um I I now

32:48know that there is this these online med

32:52uh

32:53things about uh federal interference,

32:56but have have we done scenarios about

32:59federal interference before?

33:01>> So, the one thing that we've done

33:02earlier, do you remember when we mailed

33:03this out to them? It probably was in

33:05like March because that's when

33:07>> Yep. March was when I got it.

33:08>> So, in March, we developed a procedure

33:12just for that particular thing for

33:14document seizure or equipment seizure by

33:16the federal government. And so here you

33:19can have this copy of that for now.

33:22>> Are those uh documents available

33:26to the public without an open records

33:28request or

33:29>> No,

33:32>> because if somebody from the public is

33:34going to be causing a threat, they don't

33:35need to know our procedures,

33:37>> right? [laughter] But of course,

33:40>> we would be open to open might have to

33:42be withheld. Yeah. For those purposes.

33:45Oh,

33:45>> they have some obactions to it if they

33:48if it did demonstrate that they face a

33:50threat to security plan.

33:51>> Oh, criminal.

33:53>> Commissioner, welcome.

33:56Um

33:57>> so that that procedure was created with

33:59respect to equipment seizure

34:00>> equipment seizure but but there would be

34:02a similar procedure probably for

34:05>> that's what I would recommend about a

34:07similar procedure with respect which

34:08would be very much like which would be

34:10very similar to that

34:12>> with respect to

34:13>> monitors you know just sort of how a

34:16poll work um somebody working in the

34:18polling location you know deals with

34:21monitors but then also

34:24and it was mentioned as one of the other

34:25topics in there. Um, obviously there's a

34:28big concern about um, uh, federal

34:30immigration enforcement agents um,

34:33appearing at polling locations. Whether

34:34or not that's

34:35>> going to happen or not, I don't know,

34:36but that's something that other um,

34:38communities are preparing for as well.

34:41>> So, and that would be very similar to

34:43that, you know. Um,

34:44>> right.

34:45>> Yeah.

34:45>> On that note, I someone asked me the

34:48other day, do we have a I don't know

34:50what the number in the letters 987G or

34:53something like that. I know you know

34:54what I'm talking about.

34:56>> Yeah, we are not.

34:57>> Did I say that right first of all? Is

34:58that what it's called?

34:59>> It's 287G if you're

35:01>> But you know what I mean.

35:02>> 9G. It's one of those. Yeah.

35:04>> Someone asked me if we had that

35:06agreement.

35:07>> Clark County is not in one of those

35:08agreements. So, just for everybody's

35:11sake. Yeah. That's where [laughter]

35:13that's where a comm a a county um

35:17basically can work with the federal

35:20government so that your local law

35:21enforcement agents are deputized as

35:23federal income um federal immigration um

35:26enforcement agents. But Athens court is

35:27not. Now you got me tripped up. It's not

35:30a 287 or a 28.

35:32>> It's three numbers in a letter. That's

35:33all I remember.

35:34>> We are we are not

35:36>> okay

35:37>> now. Uh, of course, local law

35:39enforcement is compelled must work with

35:42federal can't obviously can't get in the

35:44way of federal law enforcement.

35:45>> No.

35:46>> In the exercise of their duties and

35:48there's

35:49there's strong stat uh like Georgia

35:53statutes to compel um cooperation as

35:57well.

35:57>> And is that on the PD side or the PD and

35:59the sheriff's side?

36:01>> All law enforcement. Okay. But if uh if

36:05if ICE agents appear at the polls,

36:08uh they're are they're already in

36:10violation of federal statute. So, are we

36:13prepared to get a TTRO right away or

36:15that kind of thing?

36:16>> Because of the presence of weapons,

36:17because of the the carrying of weapons,

36:19that's something we really just need to

36:21flesh out in the because of the weapons

36:24um

36:26>> uh statute, the federal statute barring

36:29federal agents carrying weapons. I'm not

36:31I don't know off the top of my head what

36:33the perimeter for that is. You know, if

36:35it's within it's it's what's outside the

36:38150 ft of the polling location or

36:40something like that. Something that's

36:41something we're going to have to work

36:42through.

36:42>> Monitors as well. Are they uh don't they

36:45have to

36:47uh stay outside of certain parameters as

36:50well?

36:50>> Monitors public

36:51>> federal monitors.

36:53>> I don't know. I I saw I saw a news thing

36:57where uh a a pole uh manager in Wyoming

37:02was making them leave because they were

37:05too closed.

37:06>> Now and and no, I know I can say for

37:08certain they're not allowed in the

37:09actual polling enclosed space. That I

37:13can tell you with certainty otherwise I

37:16wouldn't be able to speak off the cuff

37:17about the other.

37:19>> I'm g share it with them later. I do. We

37:22do have a So, this issue has come up

37:25>> for many years as you can imagine. So,

37:27we kind of have a working uh um

37:29>> draft memo that we've been sharing for

37:32basically two years with you guys about

37:34just relevant laws. So, I'm going to

37:36recirculate that to you all.

37:37>> Okay. Cuz I'm new to the

37:39>> Absolutely. And I'm It was new to me,

37:41too. Mhm.

37:41>> But I'm I'm going to recirculate it to

37:43you guys under um you know as a

37:45confidential communication between your

37:48council and you just so you can kind of

37:49understand where we're coming from in

37:51terms of the law.

37:52>> And so the the our pole workers would be

37:55trained to uh kind of either go directly

37:58to this um in in in any of x number of

38:03scenarios.

38:03>> The SOP that I gave you.

38:05>> Yeah. If a if someone showed up from a

38:08federal agency currently, they would be

38:11trained to use that.

38:13>> Okay.

38:13>> Um and then

38:16>> anything else, they're trained for the

38:19emergency procedure.

38:21>> Okay. Okay.

38:24>> And the manager will have those

38:26instructions and stuff in their books.

38:28So,

38:29>> well, it'll be a matter of just getting

38:31our minds around um the intricacies of a

38:34polling location with respect to this.

38:36But I will say this is something that

38:37we've had to think about throughout the

38:38government. As you can imagine, we've

38:40had to deal with this particular issue

38:42of immigration enforcement with respect

38:44to our leisure services programs and

38:46things like so we have models that we've

38:50had to develop within the last year that

38:51we can look to.

38:54And then um so on election day, say a

38:57federal agent of some type shows up, is

39:01your office going to be like 911ing over

39:04to that location before to like check

39:07the warrant and do that kind of thing?

39:09>> That's how certainly that is with the um

39:11equipment and document seizure. That's

39:13the procedure. Um that I imagine that

39:16would be the the situation here as well.

39:21local law enforcement and the attorney's

39:23office.

39:25>> Everybody looped in and the main entry's

39:27office.

39:28>> So just do whoever from your office is

39:30available.

39:31>> We have a phone tree as you can see.

39:32Yeah. Don't distribute that. It has my

39:34cell phone number on there. Um

39:36>> I guess I haven't looked at that

39:38recently.

39:38>> Yeah, I've got another copy of it

39:40actually.

39:40>> That's fine. You can email it to me.

39:42>> Um but yeah, we have a phone if you

39:44can't catch Courtney. Next is John. If

39:46you can't text next is Jud, you know.

39:48>> Right. Right. Okay.

39:51No, here I will put them on.

39:55>> I think I have it in email somewhere.

39:57>> Okay.

39:58>> All right. Any other questions,

40:00comments, concerns on those topics?

40:03>> I will say I would also hope that there

40:05was some some direction from the

40:06Secretary of State at some.

40:08>> Yeah. Well, I was wondering, you know,

40:10if they

40:10>> you would hope.

40:12>> Yeah.

40:12>> Yeah. So, fingers crossed.

40:16>> All right.

40:18All right. Well, the uh final agenda

40:22item are announcements uh slashevents.

40:25I'll go ahead and read those down. Uh

40:27Tuesday, October 13th at 4:30 p.m. is

40:30our regular meeting at this location.

40:322555 Lexington Road. Uh September 15th,

40:38next week is National Voter Registration

40:40Day. September 19th, sample ballots will

40:44be available online and at the elections

40:46office in both English and Spanish.

40:50>> Correct?

40:50>> Yes.

40:51>> Okay. September 21st through the 25th is

40:55logic and accuracy testing of voting

40:57equipment.

40:59Miss McLean, would you do the honors of

41:01giving that little just be prepared

41:03every time for me?

41:06>> I think it's important to

41:08>> No, I think it's important for the

41:09public to understand what that means.

41:11>> So, logic and accuracy testing is where

41:14teams

41:16load the election project. So, basically

41:19load the ballot onto the machines that

41:22are going to be deployed. Um, we test

41:25every single piece of equipment to make

41:27sure it operates properly and the way

41:29it's expected to operate, records the

41:31votes properly, um, before it's sent

41:34out. And it's all open to the public.

41:36>> And the machines are sealed with serial

41:38numbers.

41:38>> They're sealed with serial numbers and

41:40>> and they're filed and

41:43>> signed. Every time they transfer hands,

41:45there's a different number with

41:46witnesses. Nothing happens alone.

41:49>> All that.

41:49>> Correct.

41:50>> Yeah, it's teams of two.

41:52I just want to back up what on on the

41:55National Voter Registration Day, what

41:57what happens? I mean, what happen?

42:01>> We're actually going to be at the um

42:02library

42:04>> that day and we will be holding a

42:05registration drive, you know, so people,

42:07you know, for voters that need to update

42:09their records or who need to vote. But

42:11if they have any questions in regarding

42:13to registration, we will also be someone

42:15will be there um to help with the um

42:18absentee by mail and voting. So if they

42:20want to vote, you know, by absentee, we

42:22have someone there accepting

42:24applications, answering any questions

42:25that they may have for that day, too.

42:27And also, that's the day that the um the

42:30disability rights

42:33>> will be going on that day. So we will be

42:35a part of that. We collaborating with

42:37them

42:38>> almost like a fair.

42:39>> Yeah. Big fair. [laughter]

42:42>> Yeah. So I mean is how is uh how's that

42:45being promoted

42:48just through the websites or something

42:50or

42:50>> Yeah, we can do that. We can promote it

42:51through the website. We definitely can.

42:54>> There's a social media post planned

42:56website. Um people who are subscribed to

43:00push notifications from the website

43:01would get text message about it. Um and

43:05the library is also doing their own

43:06promotion. So anybody on the library

43:08list serve is going to see it.

43:10Do you want us to send it to you or

43:12something? Do you know other places that

43:13may be able to share?

43:15>> Um, well, you know, there there's my

43:18neighborhood list or things like that,

43:20>> you know,

43:21>> because I mean, if you guys want us to

43:22send like these flyers to you.

43:24>> Yeah. I mean, can we send them to the

43:26two high schools

43:28that information out? There's a lot of

43:3017 and a half

43:30>> during the school day.

43:32>> Yeah. During the school,

43:35>> it's like 9 until No, 11 to 2. Maybe a

43:37good civics teacher will take a field

43:40trip to the library.

43:41>> Could be a pocket.

43:43>> Clark Central's close enough they could

43:44just take a walk.

43:45>> They could. Yeah. Seems like an

43:47educational activity to me.

43:50>> All right. Uh, next.

43:53>> You good on

43:54>> I'm good. Yeah. I just was curious.

43:56Yeah.

43:56>> You know, how that

43:58>> works out.

43:59>> Uh, September 26 through October 6th, as

44:02was previously mentioned, is poleworker

44:05training. Uh October 5th, very important

44:08date. That is the deadline to register

44:11or update your info ahead of the

44:13November 3rd election.

44:16You cannot vote on November 3rd unless

44:19you're registered. October 5th, first

44:21day of absentee ballots can be mailed.

44:23October 13th through the 30th, advanced

44:26voting for the November 3rd general

44:28election.

44:30October 23rd, last day to submit a

44:33completed absentee ballot request.

44:36And finally, November 3rd, election day.

44:41>> Last call for comments, questions.

44:44>> Oh, yeah. Can I say something? Yes,

44:45please. I did forget. Um, but I don't I

44:48think you guys know today's my last

44:50board of elections meeting. Um, I maybe

44:53all of you don't know. [laughter]

44:55>> I um am going I this is I love this job

44:59and you guys are genuinely my favorite

45:00part of this job, but I'm going over to

45:02the university's general counsel office.

45:04So, um, beginning September 21st.

45:08>> Congratulations. Congratulations.

45:10>> I appreciate you guys genuinely.

45:12>> I'm sorry, but congratulations.

45:13>> I love this part of the job. I really

45:15do.

45:16>> We'll try to be kind of, John.

45:18>> Okay. Thanks. Yeah, John Hawkins, at

45:20least in the interim, John Hawkins will

45:22be um back with you guys. He had been

45:24with you guys for a long time. He is

45:25great.

45:26>> Thank you for all. He's a throwback.

45:29>> Thank you.

45:31>> I love it. I think I my the job at the

45:33university is very very very similar,

45:35but what I'll miss I won't be doing and

45:37I'll miss the most is elections. No

45:39doubt.

45:39>> Can we go see you?

45:40>> Absolutely. I'll be at the Lustrat House

45:44>> right next to the old Georgia museum, I

45:46guess.

45:48>> The president's house. So, come see me.

45:52>> You'll hear from me. I'm sure.

45:53>> I'm sure. Well, I just I just looked my

45:55new department assignments. I do not

45:56have you,

45:57>> but [laughter]

45:59I'll find a way. Okay.

46:02All right. Last item on the agenda is to

46:05adjourn.

46:06>> We adjourn.

46:08>> I waited for you.

46:10>> You want to second it?

46:11>> I second it.

46:12>> All right. All those in favor say I.

46:14>> I.

46:15>> Meeting is adjourned. 5:14

46:19p.m.

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