2026-10-01 - MAPS 4 Citizens Advisory Board Meeting

01:58We're a little early. Is that okay?

02:02>> Oh, perfect. Good morning. We will call

02:05to order our maps for citizen advisory

02:07board meeting for October 1st, 2026. Um,

02:12under items for individual consideration

02:15to a approval of minutes of September

02:173rd, 2026. um they were included in your

02:21packet. Were there any changes, updates,

02:23or adjustments? If not, I would take a

02:25motion in a second to accept as

02:28received.

02:51Kevin's not getting a vote option.

02:56>> Yes.

03:04>> And the motion passes. Thank you. Moving

03:06on to item 2B. Receive the MAPS for

03:09monthly financial report ending August

03:1131st, 2026. Mr. Todd. [clears throat]

03:14>> Thank you, Madam Chair. You have in your

03:16uh packet the monthly financial report

03:19for the period ending August 31st of

03:222026. On the revenue side for the month,

03:2412,923,596

03:28for fiscal year of 25,879,159

03:34and total of 880,542,222.

03:40I'm going draw your attention to the

03:423.9% that we are trending above

03:44collections or above target on

03:47collections

03:48and on the expenditure side for the

03:51month 8,813,720

03:55fiscal year of 20,431,999

03:59and a total of 492,181,810.

04:04>> Okay. Any questions for Mr. Todd?

04:07>> If not, yes.

04:10um referencing the maps three

04:11expenditures from last meeting. Will we

04:13see those on this report go forward or

04:15only when we vote on maps three

04:16projects?

04:17>> So

04:18>> So I I I didn't forget, [clears throat]

04:21but if we have an item, I'll put them on

04:23there. Do you want them all the time?

04:24>> I think just just related to the items

04:26is really helpful. Okay. Thank you.

04:29>> Okay. Any other questions? Okay. If not,

04:32I take a motion in a second to receive

04:34the financial report.

04:45I'm Yes.

04:46>> Okay. [clears throat]

04:50Okay. Motions are passed. Mark, could

04:53you take a look at Kevin's.

04:55Moving on to item 2 C. Recommend

04:57approval of final acceptance for the

04:59maps for Fairgrounds Coliseum and

05:02placing maintenance bond number two into

05:04effect. I love bringing final or final

05:07acceptance and completion of projects to

05:09you. Today we have Travis Paulie who's

05:11going to just take you through the

05:13finished product.

05:14>> Yeah. Um I know you're probably like,

05:17"Wow, we're still talking about this."

05:18But this is this is maybe not the most

05:20exciting part of the project, but it is

05:22really exciting because this is the

05:24final final uh portion of the project

05:26that needed to be completed. Um, so

05:28before I go into just some some images

05:30of it, I'll remind you of the phasing

05:32that we went through on this project and

05:33then give you a really quick update on

05:35this final portion of the show office.

05:37Um, so if you recall, uh, this project

05:40was done in four phases to make it all

05:42work simultaneously so that everything

05:44could continue operations throughout the

05:46entire construction of the project. So

05:48the first thing we had to do was remove

05:50a portion of the old Nor coliseum to

05:52make room for the new O coliseum. Once

05:56we built that, we removed the NORC

05:59arena, a portion of which was tied to

06:01that show office that you see there on

06:03the left side. Um, in order to save as

06:06much money as possible on this, we kept

06:07as all the show office that we could,

06:09except for the portions where the actual

06:12show office wall was also the Norc Arena

06:13wall. Uh so once we took down the Norc

06:16Arena, we had to finish off that show

06:18office to make uh it ready to receive

06:20the what's called the gateway of

06:22champions prominade that's being now

06:24constructed to connect the super barn

06:27system with the new ogeni coliseum. That

06:30project is not part of maps, but the

06:31show office kind of shape and uh plan

06:34for it was with that in mind.

06:38Um, so we we demolished the ring wall

06:40that was part of the NORC Arena and just

06:43really kind of finished out what was

06:44taken off in a a flat surface that could

06:47be connected to by the prominade. Um,

06:50this was a really really intricate um

06:53demolition process to try to make this

06:54all work and we did find some things

06:56that you guys have seen throughout uh in

06:59the process that we needed some change

07:01orders and things like that. But

07:02overall, I'll say it went really well

07:05considering how um complicated this

07:08demolition and reconstruction was. Um so

07:11this is where we stand today. Just a

07:13reminder, we we closed out the coliseum

07:16and opened it up. I believe it was June

07:1712th of 2025 was the final completion

07:20for that. So we've been operating the

07:22coliseum for well over a year now. We

07:24imploded the NORC on August of 2025.

07:26Once that was all cleared away, here's

07:28kind of what that looked like that you

07:30saw in the drawings where we had that

07:31curved wall uh that was an interior wall

07:34and then the remainder of the um the

07:36tunnel that connected the show office

07:37into the the former NOR.

07:40And then here's where we stand about a

07:41month ago. So you can see that prominant

07:44building is being built, but you can see

07:45there on the left side where the um the

07:48show office is all finished out and

07:49we'll look uh closer at that here in the

07:52next few slides. I'll say we're looking

07:53around the prominade because it built is

07:55built right up to it. Just a note that's

07:57not part of the project, but you can you

07:59can see how it's going to connect to it.

08:01Um, coming around the other side, you

08:02can see the roof extensions there. That

08:04roof was one of those change orders. We

08:06decided to go ahead and replace the

08:07entire show office roof. So, much better

08:10situation now with a full new roof on

08:12that show office. Um, and then coming

08:14around to the other side, you can see

08:16how it um extends on the uh on the east

08:19side there.

08:21going more at ground level. You can see

08:23that nice uh flat area so that the

08:25connector can come right up to it. Those

08:27double doors will open right into the

08:29the prominod connector. You can see how

08:30the materials are really seamless from

08:32the super barn into the show office. So,

08:34we were able to match all the materials

08:35of the superb barn to make this look

08:37like it's always been there. Uh same on

08:39the east side. Once again, you can see

08:41how the prominade is is abudding the new

08:43show office. And then hopping inside, uh

08:46this is looking at from the existing

08:48show office towards the new extension

08:49portion. We didn't really do any work.

08:51The only thing we did was uh to paint

08:53this full kind of corridor and tunnel so

08:56that everything looked cohesive. But as

08:58we step into the other end of this

08:59corridor looking back, um really just

09:02gives them a nice big open flexible

09:04space and closes off where that wall was

09:06removed. So this is a very basic space,

09:09but it'll be actually really really

09:11useful for the fairgrounds. And this is

09:13where their operators come in. So if a

09:15quarter horse show is coming in here,

09:16this is where they'll kind of set up

09:17their offices for the two weeks. And

09:19this is a nice big open space for them

09:21to utilize. Once again, looking back, we

09:24put in the windows there. So, you'll be

09:25able to see the competitors that are

09:27coming to and from from the tunnel uh

09:29into the the connector building uh

09:31through those windows there.

09:33And once it's all completed, that's what

09:35it'll look like as the prominog connects

09:37the coliseum over to the superb barn

09:40system. And the show office is on the

09:42right side of that prominade.

09:45That's what I've got for you today.

09:47Happy to present final completion of

09:49this project.

09:50>> Okay. Any questions?

09:53Okay. Kevin, did you from the venue

09:55committee? Anything?

09:56>> No, we had nothing. We're just grateful.

09:59>> Check. [laughter]

10:00>> Y.

10:01>> Yes. Agreed. Okay. Thank you so much.

10:04>> With that, I would take a motion and a

10:05second to approve for final acceptance.

10:16No, I'm not getting it.

10:19Oh, I don't think it's

10:32>> I'm not

10:43just There we go.

10:47further south. [laughter]

11:00Okay, the motion passes. Thank you. Item

11:032D, recommend adoption of resolution

11:05ratifying and approving agenda number

11:08one, two, three, and four for the maps

11:11for multi-purpose stadium. Um, package

11:14number four. Um, okay, Mr. Todd, I'll

11:18let you kind of go through all of that.

11:20>> Remember that this is a different uh

11:22type of project delivery that we have on

11:24this project. It's construction

11:26management management at risk. So,

11:28you're seeing all the little pieces that

11:29are coming to you each time. So, this

11:31package, you can see the list, fencing,

11:34canopies, mill work, overhead doors,

11:37security system, all these items. Okay.

11:40>> Any questions on this item?

11:43Not. I would take a motion and a second

11:45to approve.

12:06Okay, the motion passes. Item 2E, we do

12:09have a correction. Um but as it reads,

12:13recommend adoption or resolution

12:15ratifying and approving agendas number

12:17one and two for the maps for

12:19multi-purpose stadium packet bid package

12:22number five um again at risk um

12:26management at risk. So

12:28>> right, so [clears throat] the difference

12:29in your amendment versus what was in the

12:33in the agenda originally, we

12:36accidentally put in there that we're

12:37awarding 5.6 athletic equipment. that is

12:40not being awarded. So that is taken out

12:43on your revision. The numbers are all

12:45still the same.

12:46>> Okay. Any questions?

12:49>> Okay. If not, I would take a motion in a

12:51second to approve.

13:12Motion passes. Thank you. Item 2F,

13:15recommend approval of amendment number

13:17four to the construction management at

13:19RIT services contract with Lingo

13:22Construction for the multi-purpose

13:23stadium um for with an bid package

13:28numbers four and five amending the

13:30guarantee maximum price to

13:32$19,747,56427.

13:39>> So this is the amendment that we always

13:40do after we get these bids. We bundle

13:43what you just approved in items D and E.

13:45They're um bundled into the existing

13:49amount and added to it. So it's it's

13:52it's just a cumulative effect on the

13:54contract.

13:56>> Any questions? If not, I take a motion

13:59and a second to approve.

14:09>> The numbers were always right.

14:16The motion passes. Thank you. Item 2G,

14:18construction update on the maps for

14:20Oklahoma City, Louisa Mchune Animal

14:23Welfare Center.

14:24>> So, we're about six weeks from

14:25completion on the animal welfare center

14:28and thought it would be nice to show you

14:30what's

14:32completed so far. So, Todd Edmonds is

14:34here to take you through uh construction

14:36progress.

14:37>> Welcome, Todd.

14:38>> Great. Thank you, Mr. Todd. U glad to be

14:41here this morning to present to you an

14:42update on the Oklahoma City Louisa

14:45Mchune Animal Welfare Center. Um this

14:49will be the October update and uh we'll

14:51just go through uh a few construction

14:54photos to show you the current status of

14:56the project. It's moving along nicely.

14:58We'll have some cost updates and request

15:00approval of change order number seven.

15:03And then I'll uh briefly go over the

15:05current schedule.

15:08So this is uh the existing site plan. Uh

15:11the new so this this building will be

15:14built or this project will be built in

15:15two phases. Phase one is the main

15:18building there as you see on the top of

15:20the slide. That will be phase one and

15:22that will be completed um here at the

15:25end of this year. Um and then once phase

15:29one is completed, they will um move out

15:32of the existing building into the new

15:34building and then phase two will will

15:36start which is the large animal barn

15:38pasture and some additional parking.

15:42So here's a look of at the current uh

15:44status of the project. Most of the

15:46exterior materials have been installed.

15:49All of the doors, lights, uh doors, uh

15:52windows, siding. Uh this is a look as

15:55you would come in off the main entrance

15:57off of Bryant. Looking straight at the

16:00two-story uh atrium lobby entrance. And

16:03then to the left of that is the

16:05community room. To the right of that is

16:08the intake lobby.

16:11And then here's a look also from the

16:13east side of the building looking

16:14towards the southwest. Um in the

16:17foreground there is the clinic entrance.

16:20Um and then the other entrances that I

16:22spoke about. uh the intake, the

16:24adoption, and the community uh as you go

16:27south.

16:29So, you can see all the concrete work up

16:31at the main entrance is being completed.

16:33Uh landscaping will go in soon. Um and

16:37then uh some of the finished uh saw and

16:41other materials will be applied. So,

16:44here's another look uh looking towards

16:46the northwest. Again, that same east

16:49entrance uh of all the main entries.

16:52Here's a look at the south side uh

16:55looking towards the north uh northwest.

16:58Uh these this this these are the end of

17:00all of the kennel wings and you can see

17:02here most of the uh exterior finishes

17:04have been applied. Uh the exterior

17:07siding, the concrete block ways coat

17:09doors, windows, the roofing, all of that

17:12is wrapping up.

17:15And then here's another look on that

17:17south side. Uh there's a kennel wing in

17:20on to the left of this image. And then

17:22the chain link that you see in the

17:24middle uh that would be uh looking into

17:27one of the adoption playyards. And then

17:30the twotory structure to the right of

17:32that is uh adoption kennels on the lower

17:36level with office space on the second

17:38level where those upper upper floor

17:41windows are. Those those are all

17:42offices. And then to the far right of

17:45that is the community room.

17:48And then this next image is as if you

17:50were standing inside uh that adoption

17:53playyard looking back towards the south.

17:55Um the kennel wing is on the right. You

17:57can see all the windows uh that we've

18:00added for natural light uh to provide

18:03natural light into the to the kennel

18:05area. The artificial turf is installed.

18:08And then you can see on the left are

18:10some of the adoption kennels uh with the

18:12office space above.

18:15Here's a look at one of the uh lobbies.

18:19This is the clinic lobby. So, you can

18:22see there's a a rendering up in the

18:23right hand corner shows what u what we

18:26had designed this to look like and it's

18:28becoming very close to to um what we had

18:32imagined. Uh you can see here the the

18:34concrete floors have all been polished.

18:37The reception desk is being installed.

18:39The accent pane is up. the trusses are

18:42in and they're in the process of

18:44installing the um sealing product

18:48between the trusses.

18:51And then this is the intake lobby which

18:52is very similar to the clinic lobby. Um

18:56it will it just has different accent

18:58color. Uh there will be a reception desk

19:00where you see the large toolbox there.

19:02Uh and then there will be furniture in

19:04the uh large open lobby area.

19:09This is the two-story adoption lobby. On

19:12the left will be dog kennels and on the

19:15right right hand side will be cat

19:17kennels. Straight ahead there is a large

19:21uh reception desk where you would check

19:23in. Um and then there's a supervisor

19:26office uh right to the left of or just

19:29to the left of that uh check-in desk.

19:31All the glass up on the on the second

19:34level is looking up into the office

19:36area. And then you can see here the

19:38trusses, the wood trusses are installed

19:41and the ceiling product is currently

19:43being uh installed as we speak.

19:48This is the community or training room.

19:50Uh here the ceiling grid is in the light

19:53fixtures are installed. The pol the

19:56concrete floor is polished. Um we're

19:59getting very close to wrapping up this

20:00room. Uh once it's cleaned up, they'll

20:03start installing the the ceiling tiles

20:05and this this room will be near

20:07completion.

20:09This is a surgery area. The floors are

20:11being prepped for epoxy

20:15and once the walls u and the ceiling are

20:18complete, they will start installing

20:19that epoxy on the flooring.

20:23This is the long uh north south corridor

20:26that is the adoption wing. Uh this is

20:29this is part of what you saw in some one

20:31of the uh earlier photos that that had

20:33exterior uh kennels. These kennels have

20:37uh doors that slide up and open up so

20:39that animals can go both inside and

20:41outside.

20:43And here they're prepping uh was

20:45actually out there yesterday and they're

20:47installing epoxy flooring in this area.

20:50Uh should be complete today.

20:53And then this is a typical kennel wing.

20:56Um, you can see the kennel uh caging is

20:59installed. Uh, they're installing and

21:01the light fixtures are installed.

21:03They're currently installing ceiling

21:04tiles here and epoxy flooring.

21:08Another kennel wing, very similar. Uh,

21:11they're prepping for epoxy and epoxy

21:13flooring and ceiling tiles.

21:17This is one of the cat condo areas and

21:19you can see in the rendering up there,

21:21it will have cat condo uh caging along

21:25both sides for the cats.

21:28There are several of these small rooms.

21:33Um I want to run through all of the uh

21:37costs, current costs

21:40um and present change order number seven

21:43for for your approval.

21:46Um, I talked about a lot of epoxy

21:48flooring throughout the facility that's

21:50being installed. That epoxy flooring

21:52requires um a certain level of moisture

21:56content in the concrete. And our

21:58concrete had a very high level of

22:01moisture. So, in order to proceed with

22:04installing that epoxy and getting it to

22:06adhere, uh, an epoxy uh, primer is

22:10required to be installed first. So

22:13that's what this $81,653

22:16is for. Um, we changed the name of the

22:20facility to the the Louisa Mchune uh

22:23Animal Welfare Center, which also

22:25enlarged the signs and added some

22:28letters to the to the previously

22:30designed signage. The total for that

22:32change is $28,992.

22:37There was a roof drain uh that was

22:40rerouted and modified for $5,563

22:45in the exterior u playards for the

22:48adoption. Uh there was a a concrete

22:51block cap added to one of the walls in

22:55order to install fencing on top of that.

22:58Uh throughout the and and that cost is

23:01$3,72.

23:04Uh the majority of this facility has

23:06concrete block walls uh with aluminum

23:08door frames um in order to prevent

23:11rusting and durability. Um and those

23:14frames required some additional wood

23:16blocking to be installed in the concrete

23:18block. And the amount for that is

23:21$22,21.

23:24Uh there was some additional framing uh

23:27requested by the operator to provide

23:30visual and acoustic privacy and the cost

23:33of that is $8,981.

23:39The operator also uh requested some

23:41additional security camera locations

23:43throughout the facility. Uh the cost for

23:46that is $5,628.

23:50Uh we previously had to redesign the

23:53detention pond to avoid an existing gas

23:57line on the property. Um and because of

24:00that redesign, some additional trees

24:02need to be removed.

24:04Um

24:06there was some exposed steel in two of

24:08the lobbies that we have added some wood

24:11veneer uh to match those wood trusses

24:13that you saw earlier uh to to create

24:16some box beams. And that uh turned out

24:19it looks really really good. Uh they've

24:22completed that work and the cost of that

24:24is $2,100.

24:27And then a a gypsson board ceiling was

24:30added in the main vestibule for $2,845.

24:36And then a metal shroud was added around

24:40some uh drainage piping to prevent any

24:44future damage to nearby electrical

24:47equipment. And the cost for that is

24:49$4,000, [clears throat]

24:51excuse me, $4,94.

24:54So the total change order number seven

24:57is $168,281.

25:02The original contract amount was 34

25:04million 258 or 257

25:08[clears throat]

25:09and the previously uh approved change

25:12orders

25:14total 1,225,528.

25:19Excuse me. Drink of water.

25:21>> Almost got there.

25:22>> Almost got it.

25:27Excuse me. So the new contract amount is

25:30$35,650,86.

25:35So change order 7 represents uh an

25:38increase of 049%

25:41of the overall budget

25:44and all change orders 1 through 7

25:46represent a total increase of 4.07%

25:50over the original contract amount.

25:54Uh

25:56so

25:57all of the change so change order 7

25:59added 18 days uh to the total schedule.

26:03So for all change orders 1 through 7 the

26:05total number of additional days

26:08is 163 uh days.

26:13Sorry got to get some more water.

26:19So, uh, the original completion date was

26:21January 25th of 2027.

26:25The new completion date is now July 7th

26:27of 2027, but that includes both phases,

26:30phase one and phase 2.

26:32>> Okay.

26:34>> So, phase one substantial completion is

26:36is nearing. Uh, it is scheduled for

26:39November 17th, which is also the date we

26:41have scheduled uh for our ribbon

26:43cutting.

26:45And then phase two, which will be the

26:46large animal barn, that's scheduled for

26:48July 7th of 2027.

26:52>> Okay. Any Thank you, uh, Mr. Edmonds.

26:56So, any questions um for Mr. Edmonds?

27:00Yes, Jesse.

27:05>> Thank you. Exciting to see the progress.

27:07I think everybody's pretty excited for

27:09this to come to life. I'm curious about

27:12uh budgeting and contingency and where

27:14we stand on all that. I know that we've

27:16previously had a general, you know, we

27:18have about 3% I think of a contingency

27:20budget built in. Where do we stand on

27:22this project?

27:24>> I don't have the amount in front of me,

27:25but I know unless Todd knows what what

27:27it is, but we're still within our

27:29contingency amount, we still have that.

27:31>> We're we're okay is what I can say.

27:34Unless you know what the number is. Uh

27:36the number I remember from the meeting

27:38earlier this week was 900,000.

27:40>> That's right.

27:41>> Remaining. That's right.

27:42>> Okay. So despite the contract amount

27:44being we're 4% over the contract amount,

27:46that still is within a healthy

27:48contingency of just about 900,000.

27:50>> That's correct.

27:51>> Okay. Thank you.

27:52>> Great. Any other questions?

27:55Okay. If not, thank you so much.

27:57>> Thank you.

27:58>> Okay. Item 2H, recommend approval of

28:00change order number seven with Crossland

28:02Construction Company for the MAPS for

28:04Oklahoma City Louisa McHune Animal

28:07Welfare Center for an increase of

28:09$168,281.

28:21Motion passes. Item two, I recommend

28:23approval of preliminary report maps for

28:26use centers phase two.

28:28>> As you know, we just did a

28:29groundbreaking on youth center one and

28:32um Kale Wilson from Design Architects

28:35Plus is here to show you the preliminary

28:37report for you center 2.

28:39>> Welcome.

28:40>> Thank you, Mr. Todd. We're excited

28:42today. Start I know you just had the

28:44groundbreaking which is exciting, but

28:46we're starting on phase two. Again, the

28:48objective for all the youth facilities

28:50is to create community focused

28:51facilities in Oklahoma City. This one is

28:54located in South Oklahoma City. A map

28:57here shows you the general location of

28:58I240. It's just north of that off of

29:02Santa Fe between Santa Fe and Shields.

29:05A closer look at the site itself. This

29:08is a large site. Uh it's 12 plus acres.

29:11This building is 72,000 square feet. Has

29:14significant parking, which is always

29:15nice for a youth facility. Uh, and it

29:18does have an existing two-story facility

29:20with an elevator, which is nice. Uh,

29:22some brief pictures of the outside of

29:24what it sits like today. Uh, take focus

29:26on the top one because you'll see the

29:28change between that and what it's going

29:29to be today. A few pictures on the

29:31inside as well. Some of this will be

29:33removed during this project.

29:35Again, some [clears throat] additional

29:37pictures of the existing gym, youth

29:39fellowship, and dining hall as well.

29:42The project itself, uh,

29:46the building itself has been added on to

29:48several times. Every color on here is

29:50really a different a different addition

29:52to this existing project. Again, it's

29:55two stories as well. Uh,

29:58the second floor is not over the entire

30:00facility. Uh but this project the

30:04outline you see in red uh that area of

30:08the building will be removed for our new

30:10additions. We will keep the existing in

30:13yellow and green and remodel those

30:15facilities.

30:18It will leave 42,000 ft of the existing

30:21facility. So we remodel that portion of

30:24the building. Uh if you look at the

30:26proposed site plan again, we have a I'll

30:29call it a light orange. I'm not sure

30:30what color that is. We talk about

30:32remodeling the gym in the south portion

30:34of the building. The blue is the new

30:36addition. Uh the red is also a new

30:39addition. We highlighted that because

30:41that will be a tornado shelter uh that

30:43was requested uh for this project as

30:46well. Again, you can see we reid the

30:48parking just on the west side towards

30:50Santa Fe. Uh we also have proposed

30:53soccer fields just off the screen as

30:55well as football and basketball courts

30:58there in blue in the parking lot. Uh

31:00there's several other items you'll look

31:01at as alternates later in this project

31:03where we call a courtyard for the early

31:05childhood area as well as the outdoor

31:08area for teens and a playground area

31:10which are on the far right hand side of

31:12this project.

31:15We look closer just at the floor plan

31:17itself. Uh we've kind of broken it off

31:19into areas. So you can see student areas

31:21compared to administrative areas. Uh the

31:24lobby being the main entrance off Santa

31:26Fe to the west. The admin is directly

31:29south of that. And the area that's

31:32labeled early childhood center is the

31:34tornado shelter. Again, we put the

31:36younger children there. They don't have

31:38to travel very far. Uh same with

31:40elementary age kids, which are down the

31:41south hall, elementary lounge. Uh again,

31:44they're the shortest travel between

31:45there and the shelter space as well.

31:48Uh, as you go to the east into the green

31:50area, it's a really all existing space.

31:53It's a great dining room space, a great

31:55gymnasium space, and on the far right

31:58hand side, we don't put the teens far

31:59away from each other, but they like to

32:01be by themselves over to the side, but

32:02they have a great teen lounge area.

32:04We'll show you here in just a minute as

32:06well. You'll notice there are two

32:07entrances, one out to the front of the

32:09building as well as a entrance to the

32:11south that works well for them for after

32:13hours facilities as well as a teen

32:15entrance separate from the younger

32:16students.

32:19We go to the second floor. Uh we have

32:20middle school children in the south wing

32:23and really everything in the green area

32:25is used by everybody from a dance floor

32:28to art rooms to music rooms.

32:31Here's

32:33a building as it sits today looking from

32:35Santa Fe in front of you. Here is the

32:38proposed look of that building today.

32:40Again, if you remember, we tore down the

32:42buildings in front of it. Uh the red is

32:44an existing building and actually the

32:45building to the right is existing. We've

32:47just put a new veneer on it.

32:51We look at different materials. We're

32:52trying to blend with the existing

32:54building as much as possible. Again, we

32:56have brick accents, stone accents, as

32:58well as metal panels and ephus on the

33:00building.

33:03A few more looks. You can see the

33:04basketball court and football court in

33:05the background. Uh, as well as some play

33:08areas in the background.

33:12Just a little closer look at the main

33:13entrance. This is still looking from

33:15Santa Fe, really kind of towards the

33:16southeast.

33:19If you go behind the building, we talked

33:21about the teen entrance and and

33:22basketball gymnasium entrance. This is

33:24really an existing building that works

33:26great for this facility as a drop off

33:28area. Again, the fenced in area you see

33:31to the right hand side is really the

33:32outdoor space for teens.

33:36This is looking back from the north. Uh

33:38between those two buildings was the

33:40early childhood play area. That one was

33:41the blue canopies as well as the uh

33:43storm shelter there on the north end of

33:45the building. A little closer look at

33:48the area between for the younger

33:50children.

33:53Again, back to the front entrance. We

33:54put this here because everyone always

33:56likes a night shot. So, we we try to put

33:58night shots in there. Uh again, we have

34:01a few of these pictures that you can

34:03look at at night. Again, this is looking

34:04from Santa Fe back towards the facility.

34:09But we're not done. And since we go

34:11inside the building, this is a picture

34:13looking at the front entrance as if you

34:14walked in the front door with the uh

34:17reception lobby. The reception desk is

34:19on the right. The hallway you see

34:21directly in front of you is the hallway

34:23that goes all the way down to the

34:24gymnasium. Uh we have some learning

34:26stairs and some waiting areas that when

34:28the kids get picked up, they can have a

34:30waiting area inside the lobby space.

34:33Uh again, we're just looking to the left

34:35now. That actually goes into the early

34:37childhood, which would be the tornado

34:39shelter in this case. Again, with a

34:41small seating area.

34:45We're just looking back towards the main

34:46reception desk with the elementary down

34:49that hallway.

34:51We labeled this. Make sure no one gets

34:52lost.

34:54Again, this is looking from the learning

34:56stairs back towards the main entrance of

34:58the facility.

35:00The middle school entrance is up the

35:02stairs uh to your on your left hand

35:04side.

35:06A shot inside the early childhood area.

35:09Again, we're staying with the same color

35:10palette and this has really been

35:11coordinated with the Boys and Girls

35:13Clubs as well.

35:14uh to create exciting spaces for them.

35:18Again, just another shot in there. We go

35:20down to the gym area. If you remember,

35:21the gym early was pretty plain. Those

35:24existing pictures back, uh we've really

35:26refinish the floor. They already had a

35:28gym floor. Uh we'll obviously add paint.

35:31Uh we added some side goals as well. And

35:34off to the right, you can see the teen

35:35club entrance, which is uh the doors to

35:37the right, and we'll look at that here

35:39just in a minute. The one unique place

35:41about this, this gym actually has a

35:43walking track around it. And that's an

35:45existing walking track that we'll take

35:46advantage of as well.

35:49And here is the teen area. Uh again,

35:53it's an open space. They have multiple

35:55areas that they use from sitting,

35:56reading, computer labs.

36:02The budget, uh we started with a $9.5

36:05million budget. There was funding added

36:06in the geo bond that brought us up to a

36:09$14 million budget. Right now, the

36:11estimated construction cost is around

36:1313.9 million.

36:16We do have alternates on the project and

36:18and really we try to make these

36:19alternates fairly simple to bid as well.

36:21If we don't get them, fairly simple to

36:23buy. These are the outdoor play areas.

36:25The first one is for the prek and

36:26kindergarten. Uh the next one is the

36:28elementary playground which was the far

36:30east. Uh we also added number three uh

36:34during the first project uh they added

36:37this as a request so we added it as well

36:40just in case that we have the same dance

36:41floor that they had in phase one. Again

36:44there's some additional uh furniture and

36:46equipment that was needed uh and the

36:49sports soccer field as well as the

36:52football and basketball court will be

36:53alternates. And the last item there is

36:55some existing parking lot repairs. Uh

36:57the parking lot's not in bad shape.

36:58There's a few places we need to patch

37:00and repair, but we also like to put an

37:01emulsion coat over so it looks all brand

37:03new when it's done with new striping.

37:05So, just for a nice finished look and

37:07that's really over the existing parking

37:09lot. The new will be in front of the

37:11building to the west already shown on

37:12the site plan.

37:15You look at the schedule. Uh we'll go

37:17through the plan council completion of

37:20construction documents. Uh the exciting

37:22part here is uh starting in June or July

37:26of 2027 and ending in winter of 28

37:32with that.

37:34>> Any questions?

37:37>> Any questions? Okay. Fantastic. It looks

37:41great.

37:41>> Thank you.

37:42>> We're excited.

37:43>> Appreciate you.

37:45>> Okay.

37:46Um, so with that, recommend approval of

37:50Oh, whoops. Get back to computer.

37:52Recommend approval of the preliminary

37:54report.

38:12Our

38:23system is a little sleepy this morning.

38:25>> Yes, exactly. Yeah.

38:27>> Yeah.

39:06You want to just do a verbal vote?

39:16>> Yes.

39:17>> Yeah.

39:18>> You need a motion, right? I'll move

39:20approval.

39:21>> Move.

39:21>> I'll second.

39:22>> Okay, we've got a motion and a second.

39:24All those in favor, please say I.

39:26>> I.

39:26>> Any oppose? Same sign.

39:28>> Okay,

39:29>> got it.

39:33>> Okay. Item 2J, recommend approval of

39:36final plans and specifications to be

39:38approved and advertised for bid for the

39:40maps for neighborhood and community

39:42parks phase 1 C.

39:43>> So, this is 1 C. We've already done A

39:46and B. Darren Scott from Kimley Horn.

39:50Darren Scott from Kimley Horn is here to

39:53show you what's in these plans.

39:55>> Oh, good morning board. Uh yeah, excited

39:57to uh show you the final bid package for

40:00uh phase one of the uh neighborhood and

40:03community parks. Uh this was part of the

40:05preliminary report that was approved

40:07back in December of uh last year uh that

40:11went through the the master planning

40:12process and then the the public outreach

40:15in coordinating with the parks

40:16department. Uh so the budget on this uh

40:19is about $5.1 million. Of that there's

40:23$650 or $650,000 of 2017 bond money that

40:28was included. Uh and then the park

40:30specific funds that were dedicated in

40:32the MAPS resolution specifically for

40:35Washington Park. Uh right now u the

40:38opinion of probable cost uh we're

40:40sitting at um a little under five

40:43million on the base bid with some

40:44alternates. So, we're we're under the

40:47the fixed limit of construction cost

40:49right now.

40:51Uh this uh master plan here was done

40:53during the master planning process. Uh

40:56we wanted to take a full look at the

40:58park uh and see what the the full vision

41:00would be knowing that this would be

41:02beyond the budget of what the mass fund

41:05would provide. Uh but uh wanted to make

41:08sure everything was in the right place.

41:09So, this was approved through the the

41:11previous master plan. Uh and then since

41:14that time we had stakeholder meetings um

41:17and determine what was the priority of

41:20those improvements to be done. So this

41:22is what uh we landed on. Uh the priority

41:25was the playground splash pad area, the

41:27sports court areas um and then a plaza

41:30up at uh Fourth Street and and High

41:33that's just right across from the

41:34Patriots and development. And then in

41:36addition to that enlarged parking lot to

41:39to u accommodate all the the

41:43improvements. Uh here is an enlarged

41:45look of that plaza. So this is

41:48essentially u the corner of fourth

41:50street and high. So like I mentioned

41:52before, Paige Woodson is across the the

41:54road. This is also along fourth street

41:56which is getting a streetscape

41:58improvement through the innovation uh

42:00project and other maps project. So close

42:03coordination with that project as far as

42:05materials um and amenities. So this will

42:08tie in nicely to that project as well.

42:11Uh one of the uh desires was to be able

42:13to have events um small events in a in a

42:17plaza space. So this accommodates that

42:19uh farmers market uh any other kind of

42:21special smaller gatherings u in that

42:25area.

42:26Uh the other uh area that that we'll

42:29look at is the sports court area. So,

42:31this includes four basketball courts, a

42:33football court, two full-size tennis,

42:36uh, and then three dedicated pickle

42:38ball. So, really nice space, uh, with,

42:41uh, shading. So, a pavil alternate

42:44pavilion there next to footsaw and then

42:47small shading uh, canopies in between

42:49those those fields or those courts.

42:53Uh, the parking lot, as I mentioned,

42:55it's increased in size uh, and and

42:57redone. So, this provides more capacity.

43:00We also added a speed table to it. So

43:02there there has been some um people

43:06going around and around uh tearing up

43:09the parking lot and not creating a safe

43:10environment. So the speed table will

43:12help curtail the the the drifting around

43:15the the edges there. So a nice nice

43:18addition. It also will tie into the

43:20potential legacy trail that's on that

43:23south side of the property. Uh that

43:24could serve as a trail head for it as

43:26well.

43:28uh the playground space. So, we have it

43:31broken up into a few different areas. Uh

43:34smaller uh kids space, 2 to five age

43:37range, a 5 to 12, and then a splash pad

43:40with a center grass berm area in

43:43between. So, a really nice enhanced

43:45playground for this park uh over what it

43:47currently um has. Here's a a few

43:50renderings of that larger space. So,

43:53this is the the 5 to 12. So you have

43:55towers, you have some embankment slides,

43:58um and then some some ADA accessible

44:00ramps too that that go up to different

44:02levels. So a fully inclusive uh

44:05playground.

44:07This is an view of the smaller 2 to five

44:10age range. U so again smaller elements,

44:12some more interactive panels uh on the

44:15ground and then some u ADA and universal

44:19design features in that as well. And

44:22then the splash pad uh tying in u the

44:26the theming, the colors and everything

44:28tied together um using u using that

44:31between and we have some some larger

44:33water elements and then some smaller

44:34ground sprays. So a wide range of u a

44:38groups can can use it. And then this is

44:40a be a fly through of what that space

44:45looks like. So as I mentioned there's

44:46there's swings there. You can see the

44:48companion swings going together. those

44:50embankment slides and and burned area.

44:53This is all turf um in the for the the

44:57play surface. Um and then you can see

44:59yeah different side slides and then the

45:01the tower uh and then those ramps. Uh

45:04you can see you can get up to those

45:06different levels uh going through there

45:09and then the the larger slides coming

45:11down off that tower. Um, and once it

45:14gets through this, it'll move over to

45:15the the kids uh play area or the two to

45:18five year old play area.

45:21You can see some some theming that that

45:24can be done. And and as far as the the

45:26colors and everything that can be

45:27selected uh and refined as we we get

45:30into shop drawings for this. Um so

45:34here's the the smaller kit area. So

45:36spinners, some play panels, smaller

45:38slides. uh still have the embankment um

45:41slide area and then climbers there as

45:44well

45:46uh to to go in. You can see those colors

45:48tying together. That center area is that

45:50grass berm which is turf as well. It

45:53kind of blends with the other but um it

45:55is just an open burm area. And then

45:57here's the splash pad with bigger water

46:00dumping bucket u some interactive play

46:03features and then some of those small

46:04ground elements as well.

46:07So that is a fly through of what the

46:10playground looks like. Uh schedule uh we

46:14uh pending approval from from your board

46:17and council in October. The notice to

46:20biders will go out in November. Notice

46:22proceed uh in December time range and

46:25then a 365day schedule. So uh next

46:28December would be when this would be

46:30completed. So

46:32>> but that is there any questions?

46:33>> Any questions?

46:36That looks fun. I was gonna say I think

46:38that looks really fun.

46:40>> Um, thank you.

46:41>> So, with no questions, I take a motion

46:43and a second to approve.

46:54[clears throat]

47:04We'll just do a verbal vote again. Um,

47:07>> motion to approve.

47:08>> Okay, so we have a motion and a second.

47:11Shay. Uh, all those in favor, please say

47:13I.

47:14>> I.

47:15>> Any oppose? Same sign.

47:17>> Perfect. Okay. Item 2K, recommend

47:21approval of change order number five

47:22with Shiloh Enterprises for the MAPS for

47:25South Lakes Park Improvements for an

47:28increase of $1,32.

47:30>> This is a change order for a gas

47:32service. OMG will put in 100 ft of line

47:36and after that they u expect

47:39reimbursement. So we needed 800 feet. So

47:43this is $1,000 for 700 feet of line. I

47:46think it's a pretty good number.

47:47>> Okay. [laughter]

47:49Okay, any questions?

47:52Okay, if not, uh, let's just do verbal.

47:55Okay, I take a motion in a second. Okay,

47:58Joy moves. Whoops. Are we move? Okay,

48:01it's actually working.

48:04Okay.

48:09Okay, the motion passes. Item 2L,

48:12construction update on the maps for

48:14family justice center. A lot going on

48:16with the Family Justice Center and Dan

48:19Hayes from AHMM is here to show you all

48:22those great things they're doing out

48:23there.

48:24>> Hi Dan.

48:24>> Hi.

48:25>> Thank you for being here.

48:26>> Delighted to be here today to give you

48:28an update on uh Mapsville Family Justice

48:30Center. There's a lot happening on site.

48:33If you've been to Midtown recently, you

48:34would have seen it looks very different

48:36than the image that you see in front of

48:38you. Uh but just to orientate everyone

48:40uh that the project site is directly

48:42opposite the existing Palomar building

48:44um 11th Street to the north, Hudson to

48:47the east and Parkplace to the south.

48:50This is was original CGI uh that we

48:52proposed of the building. Um and this is

48:55where we currently sit today. So on the

48:58first floor, the the brick work is is

49:00nearly complete now around the whole of

49:02the building. Um the the windows are

49:04almost in. You can see there just on the

49:06corners the they're the missing some

49:07glazing, but apart from that we've we're

49:09moving pretty uh pretty quickly uh on

49:12getting the building watertight. Um and

49:15it's it's starting to come together.

49:17This is another view uh of the CGI

49:19looking down Hudson uh on the corner of

49:21Hudson 11th at the back of the building.

49:24Um this is what this currently looks

49:25like now. So in this um view all of the

49:28brick work is complete on the first

49:30floor. Uh the glazing on the on the

49:32second and third floor as I said is

49:34almost in and uh they are commencing the

49:38cladding panels uh on the black strips

49:40that you see there the horizontal black

49:41lines.

49:43Moving inside the building uh this is a

49:45view of the reception area u uh on the

49:48right of the image there is the where

49:49the reception will be on the left is the

49:51waiting area uh and and in the distance

49:53there is the entry into the building u

49:56uh through to the courtyard space. So

49:58that's how that's proposed to look and

50:00and this is where we currently stand

50:01today. So they're currently working from

50:04the third floor down. So the third floor

50:05is the most finished and the first floor

50:07is the least finished. But you can see

50:09all the mechanical equipment has now

50:10been installed. The starting on the

50:13framing uh and the drywall uh and the

50:16block work that you see there is um it's

50:19not an official storm shelter, but it's

50:21a hardened area of refuge uh for severe

50:24weather uh which has been completed.

50:27Uh just another look there on the

50:28outside of the entry. U that brick work

50:31is now complete. Uh you can see some of

50:32the texture patterns there uh on the

50:34left to that and starting to look really

50:36good. Uh this is the uh cafe area on the

50:41corner of Hudson and Park Place. Uh this

50:43was a original CGI. This is what this

50:47space currently looks like. So again,

50:49MEP uh equipment is all in place and

50:52they're starting to uh wrap up there

50:54with the internal walls uh and the

50:56drywall. You can see there on the left

50:58that big gray box. Uh exciting

51:00milestone. The site now has permanent

51:02power uh which is a which is a big step

51:04forward. So uh they're making good

51:06progress. There's another view of that

51:09space looking towards where towards

51:10where the counter would be for the for

51:12the coffee shop.

51:14Uh this is the children's sanctuary area

51:17inside the building. Um this was the

51:19original CGI. I'm excited to report that

51:22the the slide is definitely happening

51:24now. We have shop drawings. They've been

51:26approved and it's in it's in production.

51:28But this is what that space currently

51:30looks like. So big tall double height

51:31space, lots of natural light. Uh they're

51:33just finishing up there with the framing

51:35and the and the drywall.

51:38Moving around to the back of the

51:39building, um where we have the courtyard

51:41space. Um

51:43this is uh where we where we uh where we

51:46were with the CGI uh and this is

51:48currently where the building stands. So

51:50you can see this is where they're most

51:52uh advanced with regards to the

51:54cladding. All the grit work is complete.

51:56The windows are in and you can see there

51:58at the top uh the metal panels um are

52:01starting to go in which is an exciting

52:03moment.

52:05Uh moving up to the second floor. Uh

52:07this is the the partners floor. Um and

52:10this is the central space, collaboration

52:12space, uh break space, um with a kitchen

52:15and an outdoor terrace. Uh and this is

52:18where we we currently stand. So that you

52:20can see there uh all the uh the kitchen

52:22is starting to go in and you can see the

52:24the glazing going in there to the uh

52:26terrace area uh looking out over the

52:28city. Uh this is the office space uh in

52:32in the partner areas. So there's open

52:34office space in front of you. On the

52:36right there are cellular offices. Uh the

52:39doors and glazing to those offices is

52:42currently being installed and the

52:43external glazing there to the left is is

52:46complete.

52:47Moving up to the third floor. Uh this is

52:50a community space uh with views out over

52:52the city. Uh and it's currently looking

52:55like this. So it's actually progressed a

52:56little bit further from when this image

52:58was taken. They're now started to paint

53:00the walls uh and the glazing is in uh as

53:03well at the end there.

53:06Uh that's just another view of the one

53:08of the breakout spaces that community

53:10room and another external terrace space.

53:12But you can see there on the walls there

53:14the right that first base

53:15[clears throat] coat of paint has has

53:17gone in. That's another view of one of

53:20the meeting rooms uh on that third

53:22floor.

53:23And then just a couple more close-ups

53:25here of the brick work which looks uh

53:27really good when you you get up close.

53:29Cross's done a great job. Um and then

53:31moving rounds again some of those brick

53:33patterns uh giving a bit of shadow and

53:36texture to the facade.

53:38Uh exciting update this week as well the

53:40the uh 1% for our artist sent us a an

53:44update here. This is a copper sculpture

53:47uh I don't think you quite get sense of

53:48scale but it it's large uh that sits in

53:51the courtyard. So, as you come through

53:53into the building and and uh look

53:55through into the courtyard, you're

53:56you're faced with this uh sculpture,

53:58which we think will be a really nice

54:00addition to that external space.

54:03So, u we're currently on change order

54:06number seven. Um this is where it

54:08stands. The total is just over $184,000.

54:12And I'll run through each one of these

54:14items individually uh to explain where

54:16that where that money is coming from. So

54:18the first um is a change to the kitchen.

54:21So on the third floor adjacent to the

54:23community space uh there is a kitchen.

54:26Uh the operator initially from day one

54:28wanted that to be a kitchen that they

54:30could cook in. But due to budget

54:32constraints we we took that out um of

54:34the of the design and just made that a

54:36prep kitchen um for serving the

54:39community space. But now that we're over

54:4150% through uh into construction and we

54:44still have a healthy contingency, uh the

54:46operator would now like to move forward

54:47and and have uh the the ability to be

54:50able to cook in that kitchen uh

54:52installed. So that includes a range and

54:54a hood uh and commercial extraction. So

54:57the majority of that 164,000 is to cover

55:00the extraction unit that will sit on the

55:02roof. Uh by doing this work now uh it

55:05saves the operator further cost to

55:07install that later down the line because

55:08we obviously have cranes and things on

55:10site that will be needed to lift that

55:11equipment into place.

55:14Um and the another part of the change

55:17order is uh to move some uh doors. So in

55:20that community space um there there's a

55:23large storage area for the storing of

55:26tables and chairs to be able to

55:27reconfigure that space. the when we

55:29walked the the room with the operator,

55:32they felt that it would be better to

55:33have the doors relocated directly off

55:35that community space instead of uh from

55:38the service corridor at the back. So, uh

55:40those doors had been installed, so we

55:42had to flip those round which uh

55:44incurred the the cost.

55:47Um the operator also uh wanted to add um

55:51in a sink to one of the therapy uh

55:54meeting spaces, group rooms to allow

55:57them to be able to do art therapy. Um

55:59that was slightly challenging with the

56:02um the concrete slab and where we could

56:04run pipes. Um so we have to bring pipes

56:06up uh and be able to plum that uh

56:09additional sink in. So, uh, that's where

56:11the $13,000 comes from, mainly to do

56:14with the infrastructure regarding, uh,

56:16installing the pipe work.

56:19Um, the the lobby area that we showed

56:21you earlier, uh, it was the original

56:23design intent was for that to be painted

56:25green. So, it was the same color on the

56:27outside of the building and it came uh

56:29in into the interior. Uh, green is also

56:32a very calming color. Um, however, the

56:34the operator's keen for that to be

56:35purple, uh, which is the color of

56:37domestic violence and also Palomar's key

56:40color as well. Um, so easy to change the

56:42the paint, um, but unfortunately purple

56:45tiles are slightly more expensive than

56:46green tiles and there's a little bit of

56:48tiling in there at a coffee point which

56:50incurred a slight increase in cost.

56:54Um it's it's hard to believe with the

56:56weather that we've been having recently,

56:58but there were 19 weather days uh due to

57:00to rain and storms between April and

57:02July. Uh so that's the the contractors

57:05asking for additional 19 calendar days,

57:07but obviously no increase to the

57:09contract value.

57:11So this is a a summary of currently

57:13where we stand. The original contract

57:15value was uh about 28.7

57:19million. Um the change orders that we've

57:22had to date to add up to about $520,000

57:25which takes the contract value up to

57:27$29.3.

57:29Um but we have a healthy contingency

57:33still of about $2 million. So as I said

57:36earlier, we're about 50 just over 50%

57:38weight through construction. So we feel

57:40pretty good about where we sit with

57:41regards to the the the contingency

57:43remaining. Um the uh completion date has

57:47shifted slightly um and it's estimated

57:50to be completed in July 7th uh 2027.

57:53We're hoping some of the those 46 days

57:56that you see there under change order

57:58number seven. A lot of that to do is

58:00with the leading time for the extract

58:02equipment that I mentioned earlier for

58:04the kitchen. We're hoping that that can

58:06come quicker uh and that will reduce the

58:09number of additional days required.

58:12Just looking forward over the next

58:14month, um, as I mentioned, they're

58:16wrapping up with the brick work, the

58:19metal panels will be continuing to go

58:21in, uh, throughout October, uh, along

58:24with finishing up the glazing.

58:25Mechanical uh, equipment is is all

58:28installed and complete. Uh, interior

58:30framing and drywall continues. Uh, and

58:32they have just started with, uh, wall

58:35and floor tiling um, as well.

58:38>> And that's it for today. Thank you.

58:40>> Great. Any questions?

58:42>> Any questions?

58:45>> Okay. Thank you so much for being here.

58:46>> Thank you.

58:47>> Item 2M is recommend approval of change

58:51order number seven that we just went

58:53through.

59:05We could move

59:09up just

59:11Okay.

59:13>> Okay. Um, we are going to adjust and

59:16move up item 2 and 2P. So, recommend 2

59:22is recommend approval of change order

59:24number one with L5 construction for the

59:27Oklahoma City Robert Rad Rabbitz crisis

59:32center for an increase of $123,874.99.

59:37don't like starting off projects with

59:40change orders like this, but what we

59:42expected when the building was removed

59:45was a decent pad or or dirt under the

59:49building, and that's just not the case.

59:51It was built in, I think, 1910

59:54originally.

59:55>> Gracious.

59:55>> So, it's been there a while. So, this is

59:57to take out about 4 ft of soil and bring

1:00:00back in engineered soil, compact it um

1:00:04so that we don't have settlement on on

1:00:08the new building.

1:00:09>> Any questions?

1:00:11>> Not. I take a motion in a second.

1:00:22Motion passes. Thank you. Item 2P,

1:00:25recommend approval of change order

1:00:27number nine with EMC services on the

1:00:31maps for sidewalks and related amenities

1:00:34phase 1B.

1:00:36>> So this is a a change order on sidewalk

1:00:38project. It is a no no cost change

1:00:41order. It is just for days. And the

1:00:43reason why we had to add days is because

1:00:46um as we have money still in the budget

1:00:49and we can amend we add more sidewalks.

1:00:52We did those sidewalks on Douglas by uh

1:00:55Southwest Medical. So, um this is just

1:00:58to help straighten out the days that

1:01:01they were owed.

1:01:02>> Okay. Any questions? Not. I take a

1:01:05motion in a second.

1:01:14Motion passes. Thank you. Now, we'll go

1:01:17back to item 2, quarterly report on the

1:01:19maps for homelessness projects.

1:01:24Welcome.

1:01:25>> Right. [clears throat] So, we have a

1:01:26quarterly report. Mark Jill is here

1:01:28today to take you through that.

1:01:31>> Yes. Thank you. For those of you that

1:01:32don't know me, my name is Mark Gilllet,

1:01:34the executive director at the Oklahoma

1:01:36City Housing Authority. Mr. Shen is

1:01:39enjoying some nice vacation time.

1:01:44500 units of supportive housing,

1:01:471,500 units of renovated public housing,

1:01:51and 150 workforce units are the goals

1:01:55for the maps for homelessness program

1:01:58over the 10 years of the allocations.

1:02:05This map shows where allocations number

1:02:08one and number two are being uh located.

1:02:12To look there, there are 10 projects

1:02:16um scattered around Oklahoma City and we

1:02:20will continue to place those projects,

1:02:24new projects in various locations around

1:02:28the city. [clears throat]

1:02:31This is allocations one and two uh chart

1:02:35showing that 1,021

1:02:39units are currently in the pipeline for

1:02:42the MAPS for homelessness program. Uh

1:02:45you'll see each of those listed there.

1:02:48um from those that started back in uh

1:02:512024

1:02:53uh to those that will extend out through

1:02:562029

1:02:58at this point in time.

1:03:03Allocation number one was $10.7 million.

1:03:08You can see that it's 100% committed or

1:03:11expended at this point in time. uh

1:03:14divided among several different projects

1:03:17and we're going to talk about those

1:03:18projects in detail now. Crestston Park

1:03:22phase one which is 28th and 29th Street

1:03:26and Martin Luther King for 170 units of

1:03:31renovated public housing. Um, it's a

1:03:35$2.5 million investment from the MAPS

1:03:39program with a lot of other leverage

1:03:42funds being uh committed to that

1:03:44program. Now, it's important for you to

1:03:46understand that this is a collaborative

1:03:48partnership between uh Restore Oklahoma

1:03:52City, Northeast Oklahoma City

1:03:54Renaissance, Open Design, and the

1:03:57Oklahoma City Housing Authority. Uh

1:04:00there is currently on the street an RFQ

1:04:03for a master developer uh to come in and

1:04:06help the uh neighborhood groups uh

1:04:09redesign Crestston Park. Currently uh if

1:04:12you drove by uh Crestston Park today,

1:04:14you'd see a fence around it because

1:04:16we're uh abating the asbestous that does

1:04:21exist in those properties. And then so

1:04:23in the next couple of weeks, we will

1:04:26actually begin uh demolition of 26 uh

1:04:3028th and 29th Street. And then that

1:04:33master developer will come in and help

1:04:35us plan that property and then hopefully

1:04:38also be able to look at 26th and 27th.

1:04:45Dorset uh Place Veterans Community uh

1:04:48has a $2 million commitment from MAPS.

1:04:5237 units are in place for veterans that

1:04:57uh are formerly homeless individuals.

1:05:01That property is 100% occupied at this

1:05:04time. So, we're very pleased that the

1:05:06partnership with the VA has produced

1:05:09housing for those uh very well-deserving

1:05:12folk. Um phase 2 at Dorset is in the

1:05:17works right now. It will be 33

1:05:20additional units. That's a building

1:05:22directly behind the veterans uh program

1:05:25and will uh determine who will be the

1:05:27occupants of those very soon.

1:05:31Vita Nova permanent supportive housing

1:05:34units of 76 units. Uh the old Motel 6 at

1:05:391800 East Reno. uh that is being

1:05:43converted as we speak. That is a $3.4

1:05:46million commitment from maps. And then

1:05:50these are some of the current

1:05:51construction pictures of Vita Nova. Uh

1:05:55we began demolition in May. So you see

1:05:58the community center on the top of of

1:06:01the three pictures there being uh

1:06:04demolished.

1:06:05And then uh as you move towards the

1:06:08bottom row of pictures, you see the pool

1:06:10that used to be there uh demolished. And

1:06:13then if you look at the far right

1:06:16picture, you'll see what the new walls,

1:06:18the exterior walls to the units uh will

1:06:21look like. And then if you look at the

1:06:23middle bottom picture, you can get a

1:06:26reference of where you're located

1:06:27because that is Okana emerging on the

1:06:30horizon there.

1:06:38Oak Grove Apartments. Uh definitely one

1:06:40of the largest apartment communities

1:06:41that the Oklahoma City Housing Authority

1:06:43owns is public housing conversion

1:06:46project number two. That will be 306

1:06:50units of newly built and renovated

1:06:53public housing. Um, we are pleased to

1:06:57say that we last week received a 4% tax

1:07:01credit allocation from the Oklahoma

1:07:03Finance Authority. Uh, and we're very

1:07:06pleased with that because that will let

1:07:07us uh finalize the financing plan for

1:07:10Oak Grove. um will be renovating uh 270

1:07:14units and coming back with 36 units

1:07:18because of an agreement with the ONQ

1:07:20corporation to develop a uh fullervice

1:07:24gas station there with a fresh food

1:07:26option also and then uh our general

1:07:30contract will be selected through an RFQ

1:07:33here in the next year.

1:07:37So important part of maps uh for

1:07:39homelessness is leveraging uh allocation

1:07:42number one. Uh you'll see that the maps

1:07:45for allocation uh in the the line of

1:07:48numbers on the left had an allocation of

1:07:518.5 million dedicated towards housing.

1:07:55You can see on the far right number that

1:07:57we have leveraged that against $124

1:08:00million and that is not the final uh fig

1:08:04figure at this time because Crestston

1:08:06Park is still to be determined what that

1:08:09cost will be and that will dramatically

1:08:11increase that leverage.

1:08:14Now we move on to budget allocation

1:08:16number two which was also $10.7 million.

1:08:21You can see that uh several projects are

1:08:24included in that. We'll talk about those

1:08:26projects in a minute. And you can see

1:08:28that at the end end of the day, as of of

1:08:30today, we have only $10,000 that's not

1:08:34committed. And so that allocation is

1:08:37also fully committed uh or expended at

1:08:40this time.

1:08:43The first project we'll talk about is we

1:08:45host Alliance. That's 38 units right

1:08:49across the street from the homeless uh

1:08:52alliance office and shel and uh uh

1:08:56supportive service area. Um that's a mil

1:08:59maps uh investment of $1.7 million. The

1:09:03total development cost there is just

1:09:05over 6.7

1:09:0738 units of permanent supportive housing

1:09:10for folks that are formerly homeless. uh

1:09:14we have anou with we are society who

1:09:18will be operating that facility for uh

1:09:21those residents. Um you can see that we

1:09:24host alliance has begun work on that

1:09:27site. Uh from this picture you can see

1:09:29the early site work beginning to occur

1:09:32in these pictures. Uh and then also the

1:09:36building footings and the wall framing

1:09:38will be coming up in the next couple of

1:09:40weeks.

1:09:47West Haven Flats is our first workforce

1:09:51housing project in Oklahoma City. Uh

1:09:54that's 132 units. And of that 132 units,

1:09:5955 of those units will be projectbased

1:10:03subsidized housing. So, a mixed income

1:10:06affordable housing project being built

1:10:10in in Oklahoma City. That has a maps for

1:10:13investment of $1 million and the total

1:10:17development cost there is just over $57

1:10:19million. Invite you all to the

1:10:22groundbreaking ceremony which will be

1:10:24held Tuesday there at the uh at 6400

1:10:28Shiloh Drive in Oklahoma City. We're

1:10:31really excited about this opportunity to

1:10:34bring workforce housing in Oklahoma

1:10:36City.

1:10:39Then the big news of the day is that the

1:10:41city of Oklahoma City and the Oklahoma

1:10:43City Housing Authority a couple weeks

1:10:45ago were awarded what they call the

1:10:47Choice Neighborhood Grant. It's the

1:10:49largest grant that the Department of

1:10:51Housing and Urban Development awards in

1:10:53the United States. There were four

1:10:55awards provided and we did receive one

1:10:57of those and that is for the area

1:11:00surrounding Will Rogers Courts

1:11:02development. So that will be our public

1:11:04housing project renovation number three.

1:11:07Um that currently has a $2.5 million

1:11:12maps commitment in it. that commitment

1:11:15will grow over the third, fourth, and

1:11:18fifth allocations after those are

1:11:20awarded by uh by the city council

1:11:23ultimately. Um and so uh we're really

1:11:26excited about this. Um it's going to uh

1:11:29be a total renovation of of the property

1:11:32uh surrounding Will Rogers Courts all

1:11:34the way from the Wheeler district over

1:11:36to Stockyard City. Basically from the

1:11:39river down to 25th Street. So, a total

1:11:42transformation of that neighborhood is

1:11:44coming. It's an exciting time in

1:11:46Oklahoma City.

1:11:49This is West Lawn Gardens. If you uh

1:11:51orient yourself towards Mark Twain

1:11:54Elementary, uh that is where this

1:11:57project will be located. 40 units of

1:12:00workforce housing. Uh that has a MAPS

1:12:03commitment of $1 million.

1:12:05That is a partnership with the housing

1:12:07authority in as much kowanas clubs

1:12:11engaged learning city care and sunbeam.

1:12:15So, all of those partners are working

1:12:17together with AHM to develop a community

1:12:20inclusive neighborhood for folk that

1:12:23have uh children perhaps living uh uh

1:12:26I'm sorry, children attending Mark Twain

1:12:29so they can live closer to that property

1:12:31and feel safe and secure as they go to

1:12:34school and live in that neighborhood.

1:12:40I think we're all very familiar with the

1:12:42pivot program in Oklahoma City. Uh they

1:12:45came to the housing authority and asked

1:12:47if they could uh increase their number

1:12:50of units up to 50, which would be nine

1:12:53additional units. And so that will be

1:12:55supportive housing project number four.

1:12:58That's for homelessness

1:13:00for sorry that's for homeless atrisisk

1:13:03youth. Uh the MAPS commitment is

1:13:06$564,000

1:13:09and Pivot has received a a national

1:13:12housing trust fund dollar to support the

1:13:15balance of the $1.4 million. So that

1:13:18project will be occurring very soon

1:13:20also.

1:13:22So this is the leveraging chart for the

1:13:25allocation number two. You can see this

1:13:29uh uh allocation had $10.1 million

1:13:34allocated toward housing needs has 432

1:13:38units uh total identified and the uh

1:13:41current uh leverage and that's not the

1:13:44final leverage uh because there are some

1:13:47of those uh projects that are not yet

1:13:49financed out. Currently though, we have

1:13:52$118 million leveraged against that $10

1:13:56million.

1:14:00So, where are we at at this current time

1:14:03and 90 days out? Uh, Vita Nova is under

1:14:06construction. We host Alliance is under

1:14:09construction. Will Rogers Courts just

1:14:12received the Choice Neighborhood Grant.

1:14:14Crestston Park phase one. We're abating

1:14:18and demolishing and performing the site

1:14:20work as we speak. West Haven Flats uh is

1:14:24under construction. They broke uh and

1:14:26they're breaking ground uh in in

1:14:28October. And then Oak Grove uh just

1:14:32received the low-income housing tax

1:14:34credit approval and we're moving forward

1:14:36with that process.

1:14:40So, that's a lot of work coming to you

1:14:42from the Oklahoma City Housing Authority

1:14:44to uh complete the homelessness uh

1:14:46program of the MAPS for program. So,

1:14:48happy to answer any questions.

1:14:50>> Any questions?

1:14:52Looks like a lot of progress is being

1:14:53made. Thank you very much. Appreciate

1:14:56you being here.

1:14:58>> Okay, [clears throat] that's all for our

1:15:00individual items. Item three,

1:15:02discussion. Do we have any discussion

1:15:04items?

1:15:05>> Anything further? Okay. Item four, uh,

1:15:07advisory subcommittee reports. Any

1:15:09reports from subcommittees?

1:15:13>> No. Okay.

1:15:14>> Let me just say one thing.

1:15:14>> Yes.

1:15:15>> And I [clears throat] meant to Travis

1:15:16isn't here, but populist did a marvelous

1:15:18job on the coliseum and it was a real

1:15:21pleasure for our subcommittee to work

1:15:23with them. His presentations were great.

1:15:25Everybody was engaged and and it went

1:15:27really well.

1:15:28>> Great. That's good to hear. Thank you.

1:15:30It's always nice to give accolades to

1:15:32the people that are doing work.

1:15:34>> Yeah.

1:15:35Okay. Um item five, update status. Mr.

1:15:39Todd,

1:15:40>> I think we've covered quite a bit today.

1:15:42[clears throat and cough] We're still

1:15:43building sidewalks. There there were

1:15:45other um updates at subcommittee level

1:15:48for a lot of things that are going on.

1:15:50Um the the South May Trail, as I said,

1:15:54sidewalks, some more park stuff. So,

1:15:57lots lots going on.

1:15:59>> Yep. Okay. Item six, comments by board

1:16:02staff, citizens. No citizens have signed

1:16:04up to speak. Anything from the board?

1:16:07Any comments? Anything staff?

1:16:11No. All right. Thank you for being here.

1:16:14Item seven, we are adjourned.