2026-11-06 - Central Oklahoma Transportation and Parking Authority

00:58This

02:45>> It is

05:38>> Good morning. We don't have a quorum

05:39yet, so we're going to give it a a few

05:41minutes. We expect uh to have one

05:44in just a a few minutes.

06:40>> I

08:39>> It is

11:13>> Okay.

11:14Uh I will go ahead and call the Central

11:16Oklahoma Transportation and Parking

11:17Authority uh November 6th meeting to

11:20order and um we have one item from the

11:24chairman and that's our maps for bus

11:27stop improvement phase two report

11:30uh and we're having uh Lydia Leslie from

11:34uh Kimley Horn to make that

11:37presentation. Good morning.

11:39>> Hi. Good morning. Thank you all.

11:43So this phase two bus stop has 4.3

11:46million dollars in our budget. It will

11:48um have for 170 stops and we'll be doing

11:51the ADA improvements, improving safety,

11:54and improving connectivity.

11:58So as you see here in the slide and as

11:59you know, there are many stages that the

12:01bus stops are currently in right now. Um

12:04we have some that are fully completed

12:06with the shelters on the left and in the

12:09middle we have the example of where it's

12:11just a a um a

12:13and then others where it's just a field

12:15with a sign. So we do want to have that

12:17completion of the fully package for you.

12:20The goals of this project are simply as

12:23what's shown in the picture on the

12:24right. We want to have the 25 ft

12:26boarding and the lighting path. We want

12:28to have at least a 12 ft depth in that

12:31shelter pad, so it'll have room for

12:33pedestrians in the shelter. And then the

12:35shelter package as you see here on the

12:37on the picture,

12:39um, with the

12:41um, advertisement and the

12:45um, trash and the bike rack.

12:49So in stage one in the phase one

12:51projects, we designed these standards

12:53for the bus stop shelter, and most of

12:55them are going to be this 25 ft and 12

12:58ft width that I've talked to you about

13:00previously. And then some will be a more

13:03narrow if we have some

13:05problems on the site, and I'll get to

13:06some of those problems that we face in

13:08later on in the presentation.

13:12So of the 170 stops, they are around a

13:14variety of places in the city as you see

13:16here on the image. And these were

13:18selected by Embark, and they were also

13:20based on ridership, and we also

13:22prioritized the high use stops.

13:25So there's improvements overall in many

13:27of the awards.

13:29139 of those will have ad boards, and 31

13:32of those will have no ad boards, and

13:34I'll go over in a few minutes why we

13:36have the no ad board signs.

13:39So in all the stops, we made sure to

13:41visit each stop to look at the um,

13:44surrounding areas and what was happening

13:47in those locations so we could make a

13:49good informative decision on where to

13:51place those. The example on the left

13:53shows kind of a simple stop that we're

13:56going to be expanding. We'll be taking

13:58out that that older concrete and putting

14:00in new concrete. We measured all of the

14:02slopes there to make sure they were

14:04compliant if we were going to keep any

14:06of the concrete. You see on the one on

14:08the right, it has a a large slope in the

14:11land. So in that instance, we um, are

14:15going to be needing to in a retaining

14:16wall or we look at moving the shelter.

14:21So when our collection of data we use

14:23GIS and we'll be using this GIS as we go

14:26through the construction too.

14:28We looked at each point. We collected a

14:31data point for that for where this one

14:33of the edges of the stop location was

14:35located and then we measured all the

14:38slopes. We looked at where the driveways

14:40were located, where there were

14:41utilities, a plethora of different

14:44um parameters.

14:48Within this project there are many

14:49crossover projects and crossover meaning

14:52these projects are listed on other

14:54Public Works projects or MAPS projects

14:56currently. So there are 33 that are

14:58listed and in those 33 the the pavements

15:02will be will be placed in the other

15:04projects, the crossover projects, but

15:06the shelters will be part of this 170

15:08package.

15:10So 137 of the 170 will be that concrete

15:14piece, but 33 of them will be shelters.

15:18And then as I mentioned before, some of

15:20these are no ad boards and some of them

15:22are ad boards. In the no ad boards, the

15:24reasons that we have to do that is a a

15:27couple of reasons. One if there's a

15:29restraint in the pathway, if that means

15:31a slope or a utility restraint or

15:34there's some sort of restraint and we

15:35really needed to place the shelter at

15:37that location, we had to make it a

15:39little bit smaller.

15:41Um sometimes we had limited right of

15:42way. Like I mentioned before, we need

15:44that 12-ft space of right of way to get

15:47that full shelter and ADA path. In some

15:50instances we're only dealing with 8 ft

15:52of right of way. So in those instances

15:54we had to remove the the ad board for

15:57sight problems.

15:59And then like I just said, sight

16:00distance problems, if there was a

16:01driveway near nearby and we couldn't

16:04relocate the shelter to get away from

16:05that,

16:06sometimes we did have to put in a no ad

16:08board there as well.

16:12Wanted to show you an example of some of

16:13our final plans. So in the image on the

16:16right you see that that currently what's

16:19there on sites. We have a nice pad. We

16:21did look at this pad to see if it was

16:23ADA compliant. It is, so we just need to

16:26put a shelter. So in our plans, we show

16:28that shelter being placed and where it's

16:30to be placed and what the contractor is

16:32specifically to do.

16:35And this is an example where we have a

16:37sidewalk that's there, but it's not

16:39fully the width that we need. You can

16:41see the cones in the image. That's the

16:43placement of where the the new pad will

16:46be. So in those instances, sometimes we

16:48have to take out the existing sidewalk

16:50to make sure it's all compliant and all

16:52ADA accessible.

16:56This is an image of where we have just

16:59um a no improvements yet in this area

17:02and we're wanting to provide the

17:04connectivity. And these types of

17:06situations, we want to add sidewalk all

17:08the way to at least a um a driveway. If

17:12it's closer to get to a a um an

17:15intersection, we certainly want to do

17:17that. And then this instance, you can

17:19see where we've replaced the driveway

17:22because it's non-ADA compliant. So we

17:24want to make sure the user has a

17:25connectivity all the way to the corner.

17:30So to meet the budget of $4.3 million,

17:34we do want to break this out into a base

17:36bid package and an alternate. You can

17:39see here that I have the alternate the

17:40base bid is 155 stops initially with a

17:4410% contingency now. Our hope is is that

17:47the bids would come in that we were able

17:49to do all 170 stops, but just in case

17:52the bids come in higher than expected,

17:54we have 15 as an alternate.

17:56I do want to point out that

17:59this is a unique project from the phase

18:01one and that we have the builder grant

18:03money.

18:04And with the builder grant money, we're

18:07able to use the maps funding right now

18:09for moving forward with this project and

18:11then it will get reimbursed with the

18:13builder grant.

18:16There's some permitting and ongoing

18:17coordination that I want to mentioned.

18:19We have several um, 36 stops to be exact

18:23in the special zoning districts. So we

18:25are currently going through the city

18:27process of going through the special

18:29zoning district apps and making sure

18:30those are compliant with their needs.

18:34We're also going through the NEPA

18:35permitting and the NEPA permitting is is

18:38necessary because of the build a grant.

18:41So in the NEPA process, we're going

18:43ahead and moving along with 416 bus stop

18:46locations that in that NEPA process. So

18:48we're ready to have the permitting ready

18:50for the future phases of the bus stops

18:52beyond the 170.

18:55We've currently got some feedback from

18:57NEPA on some cultural resource questions

18:59that they had, so we're trying to finish

19:01up that process very soon with them.

19:05Other ongoing coordination, um, we've

19:07had an FTA visit in September with a BRT

19:10and going through the stops.

19:12We are coordinating with the BRT route

19:15as much as we can right now. Um, we just

19:17had a coordination meeting with them

19:18about the 25th Street corridor.

19:21And then those crossover projects that I

19:23mentioned.

19:24And then the last item is the grant

19:26agreement status. I want to point out

19:28that last sentence you see there that

19:31the project is allowed to go to bid with

19:33our current budget that we have and what

19:35we have funds for, but the contract

19:38cannot be signed until we have the build

19:40a grant agreement signature from FTA. So

19:43this is a process that we can't totally

19:46control, but we are hopeful that it will

19:47move forward in a timely manner.

19:51So our current schedule, we're here in

19:53this red zone in November and we are

19:56about to turn in our 100% plans. We just

19:59have those final items with the

20:01districts to special districts to

20:03coordinate and then we'll be turning in

20:04our 100% plans. And then we'll be moving

20:07on to bidding and we can bid before we,

20:10um, we just can't have a contractor sign

20:12our contract till that grant agreement

20:13comes through. So we're hopeful that

20:15that would be an award the first quarter

20:17of next year.

20:21Thank you. Any questions?

20:24>> Are there any questions?

20:25>> Yes. So.

20:27Good morning.

20:29Um,

20:30of course I love this work. Uh,

20:31last night when we hosted our Ward 2

20:34meetup at Oklahoma City University, a

20:36resident brought to my attention

20:39um,

20:40and showed me photos of

20:42people on Western between Wilshire and

20:46Britain

20:47with, you know,

20:49uh, mobility devices in the middle of

20:52Western [clears throat] and traffic, you

20:55know, diverting around them. And so what

20:58I'm curious, I did see on the list, but

21:00I didn't get a chance to peruse all of

21:02them, but I did see some of these

21:03improvements are coming to some bus

21:06uh, stops between Wilshire and Britain.

21:10And I'd like a list of those.

21:13Um, I saw just a couple, but there's

21:15it's like 87th Street, 84th Street, 81st

21:18Street, and then Wilshire are the four

21:21that kind of have my attention.

21:23Relatedly, our 2025 infrastructure bond

21:27funds a sidewalk

21:30on that stretch. And I think if we're

21:31doing these

21:33shelter improvements with that

21:35connectivity, I'm wondering if there is

21:37not an opportunity to coordinate those

21:39projects. To my knowledge, that project

21:42is not

21:44first on the the list. So it would take

21:46some coordination, but I think if we can

21:49um,

21:51coordinate the sidewalks with the

21:53shelter improvements,

21:55what I was hearing from that resident

21:56last night is not only

21:58do you have, you know, people with

22:00mobility issues up there

22:03in the middle of the street, but for all

22:05of the Britain district improvements

22:06that we've done up there, and they're

22:08happy to see them,

22:10the residents on the neighborhoods on

22:12the west side of Western cannot get

22:16there by foot, right? Or by wheelchair.

22:19So I'd like a list of the the the

22:22shelter improvements that are happening,

22:23please, from Britain to

22:25Wilshire. And then um, I'd like to see

22:27what we can do to coordinate, so we're

22:29not

22:30so we're being efficient with taxpayer

22:32dollars. There you go. That's the There

22:34you go, finance director.

22:36>> Definitely.

22:37>> Otherwise, I think great work.

22:38>> Yeah, definitely we can do that in that

22:40crossover project feed. That's what

22:42we've been looking at, so I will get

22:44that list for you.

22:45>> Thank you.

22:46>> So all of the

22:47bus stops, the 170 bus stops will be

22:50connected to the corner with a sidewalk?

22:53>> We are going is to connect them to at

22:56least a driveway or a corner. So in that

23:00example that I showed you, it didn't

23:02have It had some piece of sidewalk that

23:04was already there for the corner, so we

23:06wanted to make sure that improvement

23:08through the driveway was connected to

23:09that. So most cases it does connect all

23:13the way to the corner because there's

23:14some other existing feature.

23:16>> just putting a pad out there and not

23:18connecting it to to anything?

23:21>> Correct.

23:22>> Okay.

23:22Good.

23:24Any other question? Bailey?

23:25>> Um this on?

23:27And he's working Okay, great. Um can you

23:29tell us a little bit more about the

23:31stops that were flagged as the

23:33alternates? Like

23:34>> How were those identified to be the

23:36alternates?

23:37>> sure.

23:38Um I don't have a list of them here with

23:39me today, but the alternates were

23:42selected

23:44We tried to use the higher ridership

23:46ones first. So those were all kind of in

23:49a bucket of lower ridership with the

23:51phase two. Um but if they were

23:56if they were more intensive in design,

23:59like they had retaining walls, they had

24:01something that was made the cost go up

24:03more, those were put as an alternate. So

24:05more longer ones in connectivity. If you

24:08would like a a list of those, we can

24:10certainly provide them.

24:11>> That would be great. Thank you.

24:14>> Uh one more thing. I

24:15I wish Councilor uh not

24:19Hinkel were here uh

24:21on this one, but there's one I saw on

24:24your list which is Pan and Northwest

24:2631st Terrace, which Councilor Pennington

24:30Now my gosh, what am I doing? Why is

24:31Kamala in my mind?

24:33Hinkle, our good friend Matt.

24:36Right now there's just a bench there and

24:39he did some sort of

24:41like Csu. He made it like a location

24:43marker for the Csu youth shelter that's

24:45there and I'm wondering what

24:47opportunities we might have with that

24:50upgrade to let that become a bit of a

24:53marker for, you know, youth who are

24:56trying to figure out how to locate this

24:57this place. Does that make sense what

24:59I'm saying? So

25:01>> There was an identity marker for the

25:02district.

25:04Is that what you're saying?

25:04>> Not for the district, but so on the east

25:07side of the street where that

25:10benches for that route

25:14Councilor Hinkle

25:16put like a Csu marker right there

25:20and then kind of was pointing people to

25:23those services and I'm wondering if

25:24there's not something replicable with

25:26him again

25:28right there because we have because a

25:29lot of the kids who are either running

25:32away from home or kicked out of home

25:34right there relying on our transit

25:36system if they are leaving Ada or Del

25:39City to get to these services and it

25:41becomes like a location marker and a

25:44wayfinder. That's the word I'm looking

25:45for. So

25:47just want to know if we can coordinate

25:48with him again. I think Yep, anyway.

25:50>> Sure. I'll look into that

25:51>> it's possible, maybe it's not. Who's to

25:53say I just know it was something he did

25:55without me asking at that.

25:56>> Well, I will look at the stop and see

25:58where the wayfinder current sign is and

26:01location and get back with you on that.

26:03>> Thank you.

26:05>> Okay.

26:07>> Good morning.

26:09Do we have Is there a plan for

26:11evaluating the ridership increase

26:15possibly that that may occur after these

26:17improvements

26:19just to evaluate, you know, just impact

26:22of of the improvements and and possibly

26:24how that connects to

26:27opportunities for sharing more uh

26:29broadly marketing some of the uh

26:33the efforts that we're doing.

26:35>> Make sure I'm understanding your

26:37question. You said a wider shelter?

26:39>> A ridership uh evaluating the ridership

26:43um numbers after.

26:45Yes, increases.

26:47>> Um Embark has been great to give us

26:49their ridership data on all the stops.

26:51They've been updating it as we go. So

26:54I'm sure that they could update that as

26:56we move on with our construction and see

26:59how that impacts as well. So we they

27:01update those regularly.

27:07>> Okay.

27:08Yes, sir, chairman. So I want to make

27:09sure I I captured everything. Uh so

27:12first is so we're going to make sure

27:14that we provide a list of

27:16all of the stops plus the alternates to

27:18the all of the trustees so they have

27:20that available to them.

27:22Uh

27:23Trustee Cooper that that same person

27:25that came to you last night about that

27:26stop came to me also. So I had on my

27:28list Northwest 80th and Western. I want

27:30to make sure that we have access to that

27:31stop uh with sidewalks. So we'll we'll

27:34work through that list to see if it's on

27:36there and if it's not try to prioritize

27:37it either through the next phase of the

27:40MAPS projects.

27:41There's also the bike walk project list

27:43with planning. So we'll we'll

27:45try to prioritize as much as possible.

27:48Uh the Sisu stop uh so we'll make sure

27:50that we take a look at that to see about

27:52adding additional wayfinding so that

27:54folks can be able to locate the Sisu uh

27:57location via bus stop.

27:59And then uh ridership impact. So uh

28:02exactly

28:03what Lydia said there was that Embark

28:05tracks that you know monthly by the each

28:08stop. And so what we can do is

28:11you know we can either do periodically

28:13provide an update as far as like you

28:15know we've seen these stops be installed

28:18and we've seen this ridership either

28:20hopefully increase or stay steady or we

28:23can wait until the entire project is

28:24complete and then provide an update.

28:29Looking for some guidance from the

28:31trustees whether you'd like to see that

28:32more

28:33as the project is progressing or wait

28:36until the project is complete.

28:39>> Thank you for for the options. Yeah, I

28:42think it it makes sense to maybe do it

28:45once it's complete so we can evaluate

28:48in a holistic way. Thank you.

28:50>> And then one last thing I I want to make

28:51sure the the board understands is kind

28:53of Lydia had pointed it out as far as

28:55like the build grant and how that works.

28:57So

28:58MAPS is focused on these 170, right? And

29:01so they're going to go out and they're

29:02going to construct these 170 and then

29:04they're going to be submitting invoices

29:06to the FTA and then we'll use that grant

29:08to reimburse MAPS

29:10for that for the construction of those

29:12projects and then that bucket of money

29:15is back, right? Minus 20%.

29:18And then they take that money moving to

29:20the next phase. So it's almost like a

29:22almost like a revolving fund that just

29:23kind of comes and goes and they just

29:25keep updating the project as it goes.

29:27Does that make sense? Yeah.

29:32Okay.

29:33>> Thank you.

29:34>> Thank you for your presentation.

29:36>> Oh, can I can I have one more thing?

29:37Sorry. I I love talking about stops.

29:40So so one more thing is that as we go

29:42through these phases, the list of bus

29:44stops could change, right? So it's like

29:47new development comes in or development

29:49goes away, those kinds of things. We're

29:51constantly monitoring those as well and

29:53so we may have a list of 170 right now

29:56and we may have phase three that has,

29:58you know, another 170 that we have

29:59planned, but by the time that

30:01construction or that engineering starts

30:04it it may shift some just to accommodate

30:07the community that's constantly

30:08changing.

30:09>> Okay.

30:11Great to know. Thank you.

30:13Okay, moving on on the agenda, are there

30:16any

30:16residents to be heard?

30:19At this point, we we don't have any,

30:21correct? Okay.

30:24Moving to item four is approval of the

30:25minutes from the Coptor regular board

30:28meeting from October 2nd, 2026.

30:34Is there a motion to approve the

30:36minutes?

30:38It's been moved and seconded. Please

30:39vote electronically.

30:54Okay.

30:56Are you getting this?

31:00Motion passes. Okay, item five is the

31:03our consent docket.

31:05Are there any items in the consent

31:08docket that any of the trustees would

31:10like to be considered individually?

31:14If not, is there a motion to approve the

31:16consent docket?

31:18It's been moved and seconded. Please

31:19vote electronically.

31:29Motion passes.

31:30Okay, item

31:32for individual consideration. Item A is

31:35to approve a lease agreement with Legal

31:37Aid Services of Oklahoma

31:40for 431 West Main Street, Suite E,

31:46Oklahoma City, with a revenue of $30,000

31:49effective November 15th, 2026 through

31:52November 14th,

31:542031.

31:57>> Yes, Chairman. So, uh Corey Hubert, our

31:59parking services manager, and not only

32:01does he do parking, but he also uh works

32:03on our lease agreements with uh and some

32:05of our facilities there. So, he's been

32:07out hustling and uh appreciate bringing

32:10this contract to us. So, uh Legal Aid

32:12Services of Oklahoma Incorporated,

32:14they're going to be moving into the uh

32:16space that was formerly formerly leased

32:18to the Oklahoma City School Foundation

32:21uh in our Arts Garage, uh 431 West Main.

32:25So, this is a uh a long-term lease. It's

32:26a five-year lease. Um each year of that

32:29five-year lease uh is revenue of

32:31$30,000.

32:33Uh after that, there's a an option to

32:35renew for an additional five years with

32:37a 6% escalator on that uh on that lease

32:39agreement. So we've got that built in.

32:42Uh of course as you know, markets

32:44change. With that um

32:47renewal, there's the opportunity to

32:49negotiate if needed. Uh but that's it's

32:52already built in.

32:54Uh and then again it's a 30,000 uh

32:57annually annual revenue. Mhm.

33:02>> Okay. Are there any

33:05questions or comments?

33:07Glad to see that we have a lease. Let's

33:10uh is there a motion to approve?

33:13It's been moved and seconded. Please

33:15vote electronically.

33:21Motion passes. Item B is to approve a

33:24renewal number one to the lease

33:26agreement with the City Oklahoma City

33:28Municipal Facilities Authority with

33:30concurrence by the City of Oklahoma City

33:33for tenant space

33:35one and two at 424 Colcord Avenue Suite

33:39A, Oklahoma City revenue of $37,200

33:43from January 1st, 2027 through December

33:4531st, 2027.

33:49>> Yes, sir. So with this agreement um if

33:51you're familiar with the space there

33:53along Colcord or also the Arts Garage,

33:56there is a lease space there with City

33:58Care. And so the City contracts with

34:01City Care to provide uh health

34:03healthcare services to employees.

34:06Um that is their agreement is usually a

34:08one-year agreement. And so that's why

34:10this agreement this lease agreement with

34:12them is also one year just tied to that

34:14contract.

34:15Um

34:17so it's a pretty standard agreement. Um

34:20annual revenue of $37,200

34:23but you'll see this contract coming

34:25every year uh because it is a one-year

34:27agreement.

34:30>> Any comments or questions?

34:34If not, is there a motion to approve

34:36item B?

34:40It's It's moved and seconded. Please

34:42vote electronically.

34:48Motion passes. Item C is to approve a

34:52lease agreement with RECO

34:55Downtown Development LLC for surface lot

34:58parking operations, estimated cost of

35:01$357,300

35:03retroactive to October 1st, 2026.

35:07>> Yes, Chairman. So,

35:08um for those that are familiar with

35:11downtown Oklahoma City, so this is the

35:13Joe Cooper lots that are just west of

35:15the Paycom Arena.

35:17Um so

35:18specifically for this, this is

35:20specifically for the Thunder games to

35:22allow parking during the the Thunder

35:23games.

35:24So with this agreement, it allows

35:27access to the two surface parking lots

35:29for two preseason games plus the 41

35:32regular games at a daily rate of $5,900.

35:36And then

35:37assuming we go to the playoff games and

35:39we get home court advantage, there's

35:41additional 16 games

35:44during that process. And that daily rate

35:46is $6,475

35:48for the for the

35:50playoff games.

35:53Yeah, so this is a a pretty

35:56pretty normal agreement that we have

35:57every year.

35:59So we pay RECO the the $357,000

36:03and then we get reimbursed by the city

36:05of Oklahoma City for that cost.

36:08>> So in in our case, it's just to pass

36:10through.

36:10>> That's right.

36:12>> Good. Okay, go Thunder. Are there any

36:14questions

36:16or comments?

36:18If not, is there a motion to approve

36:19item C?

36:23It's been moved and seconded. Please

36:24vote electronically.

36:34Motion passes. Item D is to approve the

36:37updated Central Oklahoma Transportation

36:39and Parking Authority Procurement Policy

36:42and Procedures Manual.

36:44>> Yep, so

36:44>> we've got

36:45Christina Hankins here to provide a

36:47presentation that will go over all the

36:49changes that are

36:51in the manual. But a couple of things to

36:53note, and I'm sure Christina will

36:54mention it. But earlier this year, we

36:56had the FTA come out and do a triennial

36:58audit, right? It's just like what it

37:00sounds. Every three years, they do a an

37:02audit of really our entire services. And

37:06through that process, they looked at our

37:08purchasing policies and our procedures

37:10so that they identified a few areas

37:12where we could have better controls of

37:14those procedures.

37:16And so Christina's and her team have

37:19really worked really, really hard to put

37:21together this purchasing policy and

37:22procedures manual that we think will not

37:25only give staff better guidance on how

37:28to make sure that we meet all those

37:29criteria, but also hold ourselves

37:31accountable to make sure that we're

37:32following those procedures.

37:35>> Thanks.

37:35>> All yours.

37:36>> And I also want to give credit to Legal.

37:38They helped us a lot through this

37:39process as well. So it's not just our

37:41staff. We really appreciate them. So

37:43this morning, we're going to like I

37:45said, I'm going to be presenting on the

37:46procurement policies and procedures for

37:48CAPA and explaining how they align with

37:51the city's purchasing policies and

37:52procedures. The presentation focuses on

37:55governance and compliance changes that

37:57are important to the board.

37:59Specifically, we want to ensure the

38:00compliance with federal requirements

38:03associated with FTA funding.

38:06So in August of 2016, the board adopted

38:10the city's purchasing policies and

38:11procedures, and they continue to be the

38:13foundation for our procurement team.

38:15However, as Jesse just mentioned,

38:18we do receive a lot of federal funding,

38:20and with FTA financial assistance

38:23carries requirements that are not

38:25fully addressed in the city's general

38:27purchasing policies. So our policy

38:30manual is just here to kind of close

38:33that gap and to provide a single source

38:35document for staff to go to, especially

38:38as it relates to FTA funded purchases.

38:42This this manual does not replace the

38:44city purchasing policies and procedures.

38:46The new manual just becomes our primary

38:49uh governance document and the city's

38:52purchasing policies continue to apply

38:54whenever the COPA manual remains silent.

38:59This slide summarizes the most

39:01significant changes, which I'll go to

39:03through more detail in just a moment.

39:05The overall objective is not to make

39:07procurement more complicated. It's just

39:09to create clear and defensible processes

39:11that withstand audits, grant reviews,

39:14and uh public scrutiny.

39:18This this slide shows our thresholds and

39:20our authority. The thing to take away

39:22from this slide is unless the trust

39:24specifically authorizes otherwise, the

39:27informal procurement threshold remains

39:29$50,000. Anything above $50,000 still

39:33goes through the formal competitive bid

39:34process.

39:38The most significant operational change

39:39is the emphasis on federal compliance

39:41and documentation. The manual establ-

39:44establishes a consistent process that

39:46begins with identifying the funding

39:48source and documenting applicable

39:50requirements. So the resulting

39:52procurement file is structured so that

39:54years later an auditor can clearly

39:56understand how each procurement was

39:58conducted and why the procurement

40:00decisions were made. So the goal is

40:02consistency, transparency, and audit

40:05readiness.

40:08The manual clarifies the procurement

40:10methods available to COPA. So like the

40:12city, uh we formally use requests for

40:14bids or requests for proposals.

40:17However, the manual also allows for best

40:19value bids when authorized under FTA

40:21procurement.

40:23Um I want to stress that's only under

40:25FTA procurement. We would never use this

40:27under any other circumstance. Um the

40:29city does not currently recognize best

40:32value bids.

40:33Um the reason for this is this allows us

40:37to evaluate other factors beyond the

40:40initial pricing when selecting a vendor.

40:42So we look at other measurable benefits

40:44such as lower life cycle cost, improved

40:46performance, reduced maintenance, and

40:48better long-term value.

40:50And federal transit procurement rules

40:53are what permits us to go this route.

40:57This gives us greater flexibility when

40:58procuring complex equipment, technology,

41:00or services where long-term value may be

41:03more important than the initial starting

41:05cost.

41:09The revised manual clearly establishes

41:11the board's role in procurement

41:13oversight, so the request for proposals

41:15and best value bids still require board

41:18approval before we go through any

41:19advertisement. So when I was just

41:21talking about that best value bid,

41:24I don't anticipate we would use that

41:25often. I actually think that that would

41:26be a very rare occasion, but if we do,

41:28we would still seek board approval

41:30before going through that process. So I

41:31just wanted to stress that.

41:33The board also approves contract awards

41:35and required when required and continues

41:37to approve sole source purchases before

41:39a procurement occurs.

41:43This slide addresses situations where

41:45competition is limited, so federal

41:47regulations allow sole source purchases

41:50in limited circumstances, but they

41:51require significant documentation and

41:54justification.

41:55The manual also separates sole source

41:57procurements from situations where only

42:00a single response is received on a

42:01competitive

42:03solicitation

42:04and

42:06how we're going to evaluate those

42:07situations.

42:08[clears throat] The manual also provides

42:10guidance for utilizing contracts

42:12competitively awarded by other

42:14governmental agencies when permitted

42:16under federal and local requirements.

42:20Another notable update is the adoption

42:23of the formal protest procedures. So the

42:25city refers to a similar process as an

42:27appeals procedure, but federal

42:29procurement guidance generally uses the

42:31term protest. So the manual is just

42:33adopting that terminology. It's

42:35essentially the same process.

42:40And from a staff perspective, the manual

42:42creates greater clarity regarding their

42:44responsibilities. Staff's going to

42:46continue using existing city purchasing

42:49systems and procedures. However, now

42:51they're going to be responsible for

42:52documenting funding sources, determining

42:55the appropriate procurement method,

42:57applying federal requirements when

42:58necessary and maintaining a more robust

43:01robust procurement file.

43:03Uh these changes strengthen internal

43:05controls while reducing compliance

43:08risks.

43:10So the key takeaway is the manual

43:12creates a single procurement governance

43:14framework for COPA.

43:15Uh it does not eliminate the city's

43:17purchasing policies and procedures, but

43:19it establishes how those policies

43:22interact with federal requirements and

43:24it strengthens our accountability,

43:26improves consistency, enhances

43:28compliance, and helps protect federal,

43:30state, and local funding sources that

43:32support our operations.

43:36That's it?

43:36>> Okay. Are there any questions or

43:38comments?

43:40Or Christina?

43:40>> I do just have one question. Were there

43:42any changes to the um travel porch

43:46portion of the policy or to the disposal

43:50of any assets?

43:52>> Not to the travel portion. I believe um

43:55I I don't think for disposal of assets

43:58um I know

44:00under FTA procurement they actually are

44:02a little bit tighter on disposal of

44:03assets and so I believe we do address as

44:07far as useful life in there, but that's

44:09about it. Um

44:11>> Okay, thank you.

44:12>> Yep.

44:13>> Chairman, I can add add one thing. So um

44:16it's important for the

44:17board to know that

44:19in 2016 when we adopted the the city's

44:21procedures for purchasing, it also

44:24included that any changes that the city

44:27makes to those procedures we would just

44:29automatically adopt as part of our as

44:31our procedures also.

44:35>> Okay.

44:37Okay, thank you very much. Good

44:38presentation.

44:40So on item D, is there a motion to

44:42approve?

44:48It's been moved and seconded. Please

44:50vote electronically.

44:58>> Motion passes.

45:00Uh item seven on our agenda is

45:02ratification of claims and payroll

45:05uh for the period of September 16th,

45:082026 through October 14th, 2026.

45:13Is there a motion to ratify?

45:17It's been moved and seconded. Please

45:18vote electronically.

45:24Motion passes.

45:26Okay, item eight is uh

45:28A is to receive the COPDA annual

45:31financial report for the fiscal year

45:33ending June 30th, 2025.

45:37Angela is going to make that

45:37presentation.

45:39>> Yes, thank you. Uh good morning. Um so

45:42I'm here today to talk about the June

45:4430th, 2025

45:46annual financial statements. And so

45:47that's an important distinction

45:50because at this stage these are stale

45:52financial statements, um but it is still

45:54important to keep the board informed.

45:57Um and so I'm going to talk a little bit

45:59about the timeliness when we get to a

46:01another point in the presentation.

46:03Um and the reason I'm giving this

46:05presentation today, we would typically

46:06have staff from our accounting services

46:09division give this presentation, but

46:11they are all back at their desks working

46:13feverishly to get us back on track. Um

46:16the goal is to bring the 2026 annual

46:19financial statements to the board in

46:21January. And so while these are pretty

46:24stale, we're on track to make great

46:26progress to get back on on regular

46:28schedule. And hopefully this will be the

46:30last um tardy report that that we

46:32provide.

46:37Um so this is a really exciting report

46:39for me to be able to share. Um so not

46:42only do we have a um a clean audit

46:45opinion, which is kind of kind of the

46:47highlight, um but we also have uh double

46:50digit growth across a lot of the

46:51categories year over year. Um and so as

46:54you can see here on the slide, net

46:57position increased a little over 14%

47:00from 2024

47:03um as well as total assets increasing a

47:05little over 12%.

47:07Um and then we had unrestricted net

47:09position growth of 15%.

47:12That's an important indicator because

47:14that is the um net position that has the

47:17fewest restrictions and provides the

47:19board with the most uh flexibility with

47:21the funding.

47:25Um and so here you can see the growth

47:26over over the last three years in some

47:29of our our major categories um with FY25

47:33being the biggest year of growth that

47:34we've had um in in quite a few years,

47:37more years than are than are listed

47:39here.

47:42Um as far as revenues go, um I'm going

47:45to talk about operating and then on

47:46non-operating revenues. Um parking

47:49revenues are our largest operating

47:52revenues and they remain uh quite strong

47:55at 36% of the total operating um revenue

48:00budget there and over five five million

48:03from from the parking.

48:05On the non-operating revenue, the

48:07largest category there is the general

48:10fund subsidy from Oklahoma City

48:13that grew uh approximately 6% to 40.6

48:17million in FY25.

48:20Um and then as we're talking about

48:22non-operating revenues, our second

48:24largest category is federal grants,

48:26which we've heard a little bit of

48:27discussion uh about some of that today.

48:30And that comes in second at 27 million.

48:33Um and that's a year-over-year increase

48:35of 52 million uh 52 %, I'm sorry. 52

48:38million would be great, but it's 52 %

48:41increase year-over-year. So kudos to to

48:43the team for being proactive and being

48:45out there um searching for these grant

48:48opportunities and and deploying them um

48:50into our community.

48:54So the authority also has been really

48:57managing um healthy on the expense side.

49:01So, our operating expenses are are um

49:05doing well. There was a decrease of a

49:07little more than 3%. That decrease was

49:09primarily due to some staff vacancies,

49:12um but also taking those street car

49:14maintenance um operations in house.

49:17That's really um proven to be an

49:19inefficient decision um that that we've

49:21made. So, um

49:23so that is good news. And our uh capital

49:27infrastructure has increased a little

49:29over 2 and 1/2 million.

49:31That is due to several different capital

49:33projects coming online, um expanding our

49:36fleet, and also the addition of the the

49:39family ending um that we that we

49:41recently um put in service there.

49:49So, um the the authority also has um

49:53some outstanding uh debt relating to um

49:55parking garages. And so uh that is

49:58trucking along exactly as expected.

50:00We're making timely debt service

50:02payments. And uh kudos to the to the

50:04finance team um at COTA. We continue to

50:08outshine the required coverage ratio um

50:11that's um required by um our investors.

50:14And so that's 1.0% and we're a little

50:17over 2% there. And so um maintaining

50:20what we promised our investors we would

50:22do, we're we're doubling that. So, we're

50:24we're doing really well there.

50:27On the retirement side, um we have about

50:30420 active members. And again, it was a

50:33great year of growth, double digits. So,

50:35we had a little over 12% of investment

50:39um returns. And so that's that's an

50:42outstanding year for for the retirement.

50:45Due to those investment years and

50:47through I am I'm going to refer to it as

50:49attrition in and out of the in and out

50:51of the plan, um we also increased the

50:55funding ratio. And so you want your

50:56funding ratio to be as high as possible.

50:59That means if we had to liquidate the

51:01retirement plan today, we would be able

51:03to pay all of those liabilities. And so,

51:06in 2025 compared to 2024, we went from

51:0995 percent funded to 103 percent funded.

51:12So, so kudos to the team for for that

51:15increase too.

51:17Um so like I said, the overarching

51:19takeaway is this is a clean audit

51:21opinion. Um with that said, we do have

51:23two audit findings that I want to make

51:25sure everyone's informed of. The first

51:27one is an overarching umbrella finding.

51:30This is related to the ERP

51:32implementation from PeopleSoft to

51:34Oracle.

51:36That is the reason that these financial

51:38statements are tardy. And so that's the

51:40primary driver of that finding is timely

51:43information to policy and decision

51:45makers.

51:46What I do want to make sure everyone

51:48understands about this finding is that

51:50last year in 2024, this was in a more

51:53severe category of an audit finding. And

51:56so um it went from a material weakness

51:59to a significant deficiency. Sounds

52:02backwards, but I promise the significant

52:03deficiency is is less severe. So, we're

52:07pleased that we're moving in the right

52:08direction, but we're um also excited to

52:11to get this finding um off the report.

52:14Uh the second finding is new and this

52:16will be a one year uh one year finding

52:18that should not repeat itself. During

52:20the transition um to Oracle, we have a

52:23coupling with our cash management

52:24system. When we coupled and integrated

52:27those systems together, there was an

52:28issue with the void button. And so we're

52:31partnering with IT on the city side um

52:34to rectify that and have a solution in

52:36place. And so I wouldn't expect this

52:38finding um to repeat itself.

52:40I do want to say that since this is

52:42related to cash receding and and the

52:44void of that, we have no indication that

52:46there is any missing funds, that there

52:48is any fraud. Um this is simply a

52:51detective control um that was lacking

52:53for a portion of the year.

52:56And uh I do want to let everyone know

52:58and and including those um watching at

53:01home that this full report's available

53:03as of this morning on okc.gov and I'd be

53:06happy to take any questions.

53:08>> And you've got the full report here at

53:10your desk.

53:12>> Yes.

53:13>> Are there any questions or comments?

53:16Well good report. Sounds like we're in

53:18pretty good shape.

53:20>> Healthy shape, yes. Thank you.

53:22>> Okay. There are no questions or

53:24comments. Is there a motion to receive

53:26our

53:27financial report? It's been moved and

53:29seconded. Please vote electronically.

53:41Motion passes. Can we uh

53:44have a motion for item B?

53:48Uh

53:50well no we

53:52there are two items. So uh can we

53:56have a motion before we lose quorum to

53:58approve our revenue and expenses item B

54:02of our financial reports? It's been

54:04moved and seconded. Please vote

54:05electronically.

54:11Motion passes. Okay, and can we also

54:13have a motion to receive our financial

54:15reports?

54:19>> Program report.

54:20>> Program I'm sorry, program reports.

54:26Been moved and seconded. Please vote

54:28electronically.

54:35Motion passes.

54:37Okay. Um at this point we'll uh

54:42have comments on our uh

54:44revenue to expenses revenue and expenses

54:47budget to actual

54:49uh on our financial reports.

54:53>> Yeah, so uh there not a presentation,

54:56but if any of the trustees have any

54:58questions, we'd be happy to take any

54:59questions or uh if you need more time to

55:02review those and you'd like to submit

55:04questions, we'd be happy to take those

55:05as well.

55:08Again, this is for the three months

55:10ending September 30th and it

55:13Again, I don't

55:15see any

55:15>> Mhm.

55:16>> potential

55:17problems. It looks pretty good and

55:20adhering to our budget pretty closely.

55:22Things are trucking along. Yep. Are

55:23there any other questions?

55:26If not, we'll move on to our program

55:28report presentation of our transit

55:30services.

55:32And by Carlyle

55:36Good morning.

55:44>> Chairman,

55:45board, good morning.

55:47Here to present the transit report for

55:49quarter one FY 27.

55:53We'll discuss ridership trends. We'll go

55:55through some additional service data and

55:58end it with a quick summary.

56:01We'll move right into fixed route

56:03transit ridership.

56:05So as you can see

56:07for FY 27 quarter one, we saw a total

56:10ridership number of 679,101.

56:15This is a 4.4%

56:17decrease over a similar period in FY 26.

56:21What we have observed since the

56:23inception and increase in ridership of

56:25the Northwest Rapid, this has been a

56:27consistent

56:29decrease in year over year number

56:31percentages.

56:32So

56:34it ranges between 1.1%

56:37and 4.4%

56:39per quarter. So we we are continuing to

56:42watch that and see what we what we come

56:44up with.

56:46We also noticed that routes

56:487, 9, 40, and 11

56:52is behaving differently as we have seen

56:54increased ridership in this route in

56:55comparison to the three and route eight.

56:58We saw some slight decrease in

57:01weekend services. However, the routes 7,

57:049, 40, and 11 seem to compensate for

57:07that loss in revenue ridership. So we

57:09are averaging just about 200,000

57:12per month in quarter one.

57:18Embark plus

57:20for FY 27

57:24quarter one, we had a total ridership of

57:2612,276.

57:29This is just about about 1% increase

57:32over similar period last year for FYs

57:3520 I'm sorry. I just messed up.

57:38It's for 27 we were 12,276

57:42and that's 1% increase over the similar

57:44period of FY 26.

57:48In our previous presentation I I stated

57:50that I believe that with um increase

57:53availability and reliability of our

57:56paratransit vehicles we should see

57:57projected increases

57:59and luckily for me

58:02that for the quarter one each month

58:05month over month we have seen an

58:06increase in in passenger ridership

58:09totals on the Embark plus side

58:12um with September being the third

58:15highest ridership in over the 15 last

58:1815-month period.

58:22OK C street car for FY 27 quarter one

58:25total ridership was 91,679,000.

58:31This was 61.8%

58:35higher for the similar period in FY 26.

58:39If you look at July you'll see that we

58:42were

58:43actually 100 more than 100% increase in

58:46ridership for July at 41,000 and 41,041

58:50passengers

58:52which again

58:54surpass any previous ridership numbers

58:56we have

58:58tracked to date.

59:00Now for August and September you have

59:02seen a decrease but this is normal. This

59:05is what the behavior we have seen over

59:07the years that we see a spike in July

59:10and a reduction in August and September.

59:13But even with that reduction, we are

59:14still 40% higher than similar periods in

59:18FY 26.

59:22North Rapid

59:25for FY 27 quarter one total ridership

59:29188,659

59:32which is 27% increase over similar

59:35period last year.

59:37And if you note for quarter one three

59:41July, August and September, we average

59:43above 60,000 riders per month

59:47as well as

59:49setting another record for the North

59:52West Rapid where in July we three

59:54transported 63,653

59:57passengers. So

59:59Rapid continues to out

1:00:02surpass all of our all of our

1:00:05projections.

1:00:09We're going to additional services

1:00:11for quarter one.

1:00:13This is our slowest period at Embark for

1:00:15providing additional services. However,

1:00:17we had one major event

1:00:20which was the senior day shuttle. This

1:00:23is where we transport seniors from the

1:00:26parking

1:00:28location at the

1:00:32What's that?

1:00:37Good Lord, I can't remember.

1:00:39It's on Reno. I just know exactly the

1:00:40park the

1:00:42>> Virginia.

1:00:44>> Water. Yes, exactly.

1:00:47[laughter]

1:00:48Yes, from Parking Harbor which is our

1:00:50our where we we stage our

1:00:54seniors and we transport them to the

1:00:57fair.

1:00:58If you notice in FY 26, we transported

1:01:01379

1:01:03passengers

1:01:04and for FY 27 like an over 200%

1:01:08increase, we transported 1,251

1:01:11with 40 of those being individuals

1:01:14needing mobility assistance.

1:01:16We attribute this to

1:01:18the media coverage that we had before

1:01:21the event.

1:01:26In summary, for FY 27 we saw

1:01:30EMBARK services transported 941,686

1:01:35passengers in quarter one.

1:01:37This is a five

1:01:39five point eight percent increase in

1:01:41comparison to a similar period in FY 26

1:01:44and we attribute this to the outstanding

1:01:47performance of the streetcar and the

1:01:49Northwest Rapid.

1:01:56Do you have any questions?

1:01:58>> Okay, are there questions? Comments?

1:02:02>> I did have one and I want to thank you.

1:02:03That was a great report and I I love the

1:02:05numbers and the metrics. So so thank you

1:02:07for that. Can you remind me the cadence,

1:02:10how often we receive this report? Is it

1:02:12quarterly?

1:02:13>> Yes.

1:02:14>> Yes, it is.

1:02:14>> perfect. Thank you.

1:02:18>> Any other questions or comments?

1:02:22No. Thank you.

1:02:24Okay.

1:02:26Are there

1:02:28any comments from our trustees? Items

1:02:30from the trustees?

1:02:32Cynthia?

1:02:33>> Yes, good morning again. Thank you.

1:02:36This comment might actually connect a

1:02:37little bit to the report we just heard.

1:02:40But I just wanted to thank all of the

1:02:42staff and and Director

1:02:45you know Rush on just the support for

1:02:47our recent voting transportation. I

1:02:51noticed you know that we had free

1:02:55transportation to voting polls and just

1:02:59what a great commitment from our team

1:03:01and the city of Oklahoma City to support

1:03:04our residents. So thank you.

1:03:06>> Okay.

1:03:07Angela?

1:03:11>> Yes, thank you. I also wanted to thank

1:03:14the director and his team. We recently

1:03:17had employee appreciation morale event,

1:03:20one city, one team, and they quickly

1:03:25coordinated some shuttles and some buses

1:03:27for our employees that allowed for

1:03:29better parking and easier access for our

1:03:32employees to attend the event. So thank

1:03:34you for that.

1:03:36>> Taylor?

1:03:37Nothing?

1:03:38Jesse?

1:03:39>> What we're given.

1:03:43The mic doesn't work.

1:03:44All right. Anyway,

1:03:46if we if we're giving thanks,

1:03:48first we'll give thanks to the board for

1:03:50authorizing us to allow that opportunity

1:03:53to provide free fare for

1:03:56election day. So appreciate the board

1:03:58for that support.

1:04:00And then would be remiss if I didn't

1:04:02mention that on December 4th we'll be

1:04:05having our

1:04:08ribbon cutting and reveal at the South

1:04:10Main headquarters. So we've been doing

1:04:11the remodel there. So excited to share

1:04:14what that looks like December 4th at

1:04:1611:00 a.m.

1:04:17So I'll remind you again as we get

1:04:19closer. But one important thing that

1:04:21we'll also be revealing is the the Chris

1:04:24Kaufman training room.

1:04:25And so we hope to have

1:04:27Chris's family there,

1:04:29former trustee Chris Kaufman,

1:04:31have as much of his family there as

1:04:33possible to be able to to see that.

1:04:35We're really, really proud to be able to

1:04:37present that to him and his family.

1:04:40Thank you former

1:04:42chairman of

1:04:43>> Former chairman.

1:04:44>> That's right.

1:04:45>> Okay. Thank you all for attending and

1:04:48and being a part of this and

1:04:51happy Thanksgiving.

1:04:52And we are adjourned or we were

1:04:54adjourned when we lost quorum, but thank

1:04:57you all for being here today.

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