2026-10-20 - Library Building Committee

00:07Okay, I'd like to call the meeting to

00:09order. Maureen Amyot is at a conference

00:11in Kansas and is unable to be on the

00:14call, so she asked me to um

00:17start the meeting. So, uh at this point,

00:20uh no in-person attendance of members of

00:23the public will be permitted, but every

00:25effort will be made to ensure that the

00:27public can adequately access the

00:29proceedings in real time

00:31via technological means. In the event

00:34we're unable to do so for reasons of

00:36economic hardship and despite best

00:38efforts, we'll post the select uh on the

00:41select board's website an audio or video

00:43recording, transcript, or other

00:45comprehensive recordings of proceedings

00:47as soon as possible after the meeting.

00:50So, um

00:52um

00:53>> [clears throat]

00:53>> First thing I'd like to do is uh ask for

00:56a motion to approve the meeting notes uh

01:00from uh September 15th that uh Mary

01:03Johnson sent out. Could I have a motion

01:06to approve?

01:07>> So moved, Emery.

01:09>> Okay, thank you. Do I have a second?

01:12>> Gordon, I'll second that.

01:14>> Okay, Al, thank you. Uh let's just go

01:16down and get the uh folks to approve. Uh

01:20Kate?

01:22>> Bob Achille, yes.

01:24>> Okay, Lynn?

01:26>> Stickney, yes.

01:28>> Okay, uh Mary?

01:30>> Um Bob, before you do that, do you just

01:32want to ask if anybody has any updates

01:34or corrections or anything like that?

01:35>> Oh, okay. Thank you. Does anyone have

01:38any updates or corrections to the

01:40meeting notes?

01:44If not, we'll

01:46>> I'm sorry, Mary, go ahead.

01:48>> Then, I'm a yes.

01:49>> Okay, great. Uh Lee?

01:51>> [snorts]

01:51>> Yes, Emery, yes.

01:52>> Okay, uh Maureen Amyot's not here. Uh

01:54Shawn?

01:55>> Pio, yes.

01:57>> Okay, Al?

01:58>> Gordon, yes.

02:00>> Uh Bill?

02:01>> One A, yes.

02:02>> Okay, Peter?

02:03>> Doneback, yes.

02:05>> Okay, and Bob, is a yes.

02:07Um at this point, um we allow members of

02:10the public who are on the call who wish

02:12to uh sign in or say anything, uh

02:16Is is is there anyone in from the public

02:18that's on the call?

02:23Okay, hearing none, we'll move on. And

02:25what I'm going to do is you all received

02:28a copy of an email from Brian from

02:30Sunday evening,

02:32uh with the concerns over the scheduling

02:35update. So, what I thought I would do

02:38was move this the topic on the schedule

02:42up higher and uh on the agenda to the

02:44first, and then we'll deal with the uh

02:47approving of the um

02:50uh pending

02:52uh

02:52construction change directives or the um

02:57monthly vendor information packages

02:59toward the end. So, um we have a Brian

03:02Fours. Brian, are you on the call?

03:05>> I just got here, Bob. I I

03:07just came in, so thank you.

03:09>> Okay, sure. We're just getting started,

03:11so

03:12we just moved ahead your uh remarks. And

03:15I do have to say that we had a very

03:17productive 1:00 meeting this afternoon

03:20of the owner architect contractor

03:23committee, and my anxiety level over

03:26Brian's Sunday email has been greatly

03:28alleviated.

03:30Uh I know he's talked to Mary, and um

03:34has been with working with Siever very

03:37closely, and I think has some good

03:40productive news and some solutions a

03:43possible solutions that will greatly

03:45alleviate any further delays in the

03:48project. So, with that, I'll turn it

03:50over to Brian.

03:53>> Thank you, Bob. I appreciate that and

03:55thanks to those who were able to attend

03:56the AOC meeting today. I I think the the

03:59email that was sent out on Sunday

04:01evening was was not

04:03in an effort to alarm and create all the

04:06anxiety that it may have done, but at

04:07the same time we wanted to be as

04:09transparent as possible with the

04:11information that we were being provided

04:13in the with boots on the ground and in

04:15the field

04:16about some of the concerns that we had.

04:18Uh Bob is correct that today's meeting

04:21um

04:22did provide some relief with that and

04:24some understanding of under

04:27when we're going to be complete and what

04:28is still left to be remain.

04:30Um I will I will take questions from

04:33anyone, but to give everyone a high

04:35level of where we are currently.

04:38We we had the contractor

04:40um provide what we're what we're deeming

04:42is a pre-commissioning

04:45uh for this project. As you know, we

04:46have our own commissioning agent that

04:48comes in. They're scheduled on the 28th

04:50of October. And that's to check and make

04:52sure that the building is operating per

04:54the sequence of operations.

04:57We were approached by Siever Management

04:59with with our concerns and what they

05:01came back with is that they had some of

05:03the same concerns. And so they hired an

05:05outside independent agent to come out

05:07and pretest a lot of this of a lot of

05:09these systems.

05:12That generated a list and a report from

05:14this firm uh that we are in receipt of

05:18which also trans which translated to a

05:21work to complete schedule that was

05:22provided to us by Siever Construction.

05:26The subcontractor

05:28um for the HVAC systems has been out

05:31working every day mitigating all of the

05:33problems that we have here and is very

05:35confident and confident that

05:38they will have uh communication, the

05:40building up and running, and ready for

05:42commissioning as we had originally

05:44scheduled on on 28th of October. That

05:47does not mean that things that uh issues

05:49or items will be found from our

05:51commissioning agent. We we fully expect

05:53that to happen.

05:55But at the level that we were at last

05:56week when I received this information,

05:58we felt as though it was prudent in

06:00order to get this first check from

06:02another another firm.

06:04Um

06:06that being said, we have our chiller is

06:09being started up today and being brought

06:10online to the system. We have additional

06:13balancing being done, which is all part

06:15of the contractual work of the HVAC

06:17subcontractor.

06:18Uh and then our commissioning will be

06:20coming in

06:21middle to middle of next week to begin

06:24their their work as well.

06:27As part of the commissioning items go uh

06:29progress, there will also be owner

06:32training that needs to happen with that

06:33as the the staff in the town

06:36as well as the facilities department

06:37needs to have an understanding on how

06:39the building is operated and how it is

06:41monitored and how to mitigate any issues

06:43that do pop up.

06:46So that's from an HVAC side right now.

06:47We we actually

06:49work through quite a bit that has been

06:51completed. Uh we're not only working

06:53with the management of Siever, we're

06:55working with a foreman from performance

06:57heating who is the HVAC contractor.

06:59We're working with ICO who is Siever's

07:02commissioning agent. And we're working

07:03with BEC who's Vertex's commissioning

07:06agent. All of which are on board and I

07:08believe our schedule is is what we had

07:11originally and what I had um

07:13presented in that email. Um I will

07:16provide another update to the committee

07:18at large as we progress this week to

07:20make sure that we are all set with the

07:22startup of our chiller system and that

07:24the mobilization of our commissioning

07:26agent is still on track for next week.

07:30The next item that I I brought up was

07:32the roofer.

07:34Um

07:35it's it's no surprise that the the

07:37roofing problems that we've had

07:39have have

07:41we'll say have remained for the past

07:44year.

07:45There have been multiple

07:48attempts to

07:50threaten the roofer for finishing his

07:53work, for mobilizing, for getting

07:55submittals on time. All of which there

07:58would be a remobilization period, they

08:00would get some work done, they would

08:01disappear. We'd have to re- reintroduce

08:04the the threats of pulling them off of

08:06the job through Mass General Law. Well,

08:09now we're at the end of the project and

08:11we have to do this seriously at this

08:13point. A formal cure letter was sent out

08:16to them at the end of the week last week

08:19and which means there's a 7-day cure

08:20period in which the work needs to be

08:23completed or else

08:25Seaver Construction can move on to a

08:27different firm.

08:29That cure period ends on Friday.

08:32We have gotten verbal confirmation that

08:35the roofer is going to mobilize tomorrow

08:38and the only reason I'm saying that we

08:41have verbal confirmation and that I have

08:43any confidence that this would happen is

08:45that there's a financial stake with this

08:47with a check waiting for them on site

08:49once they mobilize onto the site.

08:52It's almost like a dangling carrot on an

08:54on our job site for the roofer to get

08:56there.

08:57Um that does not absolve them from their

09:00cure period. If they are unable to

09:02finish the work that we that that is

09:04required for the contract.

09:07We are having a meeting on Friday to

09:09determine whether or not we are moving

09:11on and bringing in a new

09:13subcontractor for the roofing work.

09:16In talking with Seaver's management over

09:19the past week and a half, there has been

09:21another roofer that has been identified.

09:23They've been brought up to speed on

09:25where we are, on what needs to be done

09:27and how quickly they could complete this

09:29work.

09:30The only caveat with that is that in

09:34order to maintain the warranties that

09:36come with this roofing work, we need to

09:38have the manufacturer of the of the

09:41roofing product to come out and survey

09:44the work that's been completed and

09:45identify when one roofer

09:48stopped and the next roofer would start.

09:51We do not have a date when that

09:52manufacturer would be on site.

09:55But if it is in the purview of the

09:56project to move on and go with a new

09:58roofer, that can begin on Friday and

10:02that new roofer can begin scheduling,

10:04procuring material and mobilizing while

10:07we get the manufacturer on site to do

10:09their inspection.

10:13With that said, so there's there's

10:15ultimately two paths, a path A and a

10:17path B and and I and I think both uh

10:21um

10:22Bill Haslett and Jim Stewart for coming

10:24to our construction meeting this

10:25afternoon to help um kind of identify

10:29what's going to be needed for

10:31a completed roof with maybe some

10:34warranty and punch list remaining in

10:36order to have seasonal

10:37>> me.

10:38Excuse me, Brian, Bill Haslett is the

10:39building commissioner.

10:41>> That's great.

10:42Did I

10:43I'm sorry.

10:44>> You mentioned his name, but you didn't

10:45the title. Just wanted to make sure

10:47everybody

10:47>> Yes. Yeah, the building commissioner.

10:49Yes. Um

10:51as to what level of that roof being

10:55uh 90 95% complete in order to gain

10:58occupancy for this.

11:00On Friday

11:02our hope is that either A there is a

11:05significant progress with the current

11:08roofer that we have here that we feel as

11:10though it is complete or we move on,

11:12bring in that new roofer, get our

11:14inspection

11:16uh and have the new roofer complete the

11:17work.

11:18Um

11:20I'm I will be in receipt of a

11:23uh completion schedule tomorrow and I

11:26will be in in receipt of another

11:27completion schedule on Friday once the

11:30decision is made as to which direction

11:32that the project is going to be going,

11:34whether maintaining this roofer to close

11:37out the remainder with the progress that

11:39he's done this week,

11:40or going in the direction of a new

11:42roofer

11:43who would be performing the the

11:45remaining work and then working with

11:48Bill, the building commissioner,

11:50to determine when occupancy can happen

11:54during that time.

11:56The third is just the remaining punch

12:00list items and and open items that are

12:04what we deemed not punch list.

12:07We do have that incorporated as part of

12:09our completion schedule. We ran through

12:12that today at today's AOC meeting.

12:14Believe we have an answer to almost all

12:16of the remaining work that needs to be

12:18done

12:20and how it needs to be scheduled. If

12:22it's going to be disruptive, when that

12:24work needs to happen,

12:26and ultimately checking in on that on a

12:28daily basis. So I'll turn it over to the

12:31floor

12:32and and Bob and Steve, you guys were

12:34there as well. If there's anything that

12:36I may have missed that you that you want

12:37to

12:38provide some color to. But my intention

12:42would be is to be able to provide an

12:44update to the committee tomorrow after I

12:46receive their schedule update

12:49and we see the results of a

12:51remobilization from our roofer

12:54as well as at the end of the week.

12:56And our hope is that we identify a date

12:59in which everyone is comfortable on when

13:02occupancy can happen

13:04and then the town can make their

13:05decision about opening the actual

13:07building as well.

13:09>> Thank you, Brian. I just real quick

13:12before we open it up for discussion.

13:16You mentioned about dangling a carrot,

13:19a check for Young Developers, the

13:22roofer. That's right.

13:24Horrible as that performed, this check

13:27would be for work already performed and

13:29they are legally owed.

13:31>> That's correct. And And not to get uh

13:33too deep into the legal weeds on what

13:36the issue is with this uh with this

13:37roofer.

13:39Um but they also owe creditors. And so

13:42legally Seaver was having uh

13:45complications issuing payment to a

13:47subcontractor

13:49whose sub vendors and creditors were

13:52also looking for payment on there.

13:54Uh so there's a process of joint checks

13:56that need to happen. But this this

13:58payment that would be made

14:00uh that would be made tomorrow

14:02is for work that has been completed and

14:04approved by the owner that it has been

14:06installed to date. There is still a um

14:09contractual money that is still

14:11uh not been released to uh to Seaver for

14:15any of the roofing work. And so the the

14:17town we feel is not in a position where

14:20they have spent money that of work that

14:22has not been installed uh at the

14:24project.

14:26>> Thank you. And one last thing is that on

14:28the My concern was with having to go to

14:31a new roofer was you have to go through

14:33the entire bidding process all over

14:35again. But it sounds like in this

14:37situation, Seaver can select and they do

14:41have someone in their back pocket uh a

14:43contractor that they have worked with

14:45before and they're very comfortable with

14:48uh asking to join the project. And that

14:50if that is such a a

14:52uh a much easier process than

14:54re-bidding, right?

14:55>> That's correct. Yes. And so the the

14:57proposed roofer that they were

14:59suggesting

15:00uh Vertex has experience with. I know

15:02LPA also has experience with as well.

15:05And Bill Haslett, the building

15:06commissioner, uh knows who they are as

15:08well. So there's a level of confidence

15:10that if it is the purview to move on and

15:12go with a new firm

15:14um

15:15that they would be able to get the work

15:16done and get it done, you know, as quick

15:18as possible.

15:19>> Okay, thank you. And I know Mary Mary,

15:22you've um as the library chair, trustee

15:25chair, had some concerns too and you've

15:28talked to Brian, but is there anything

15:30you'd like to add at this point too with

15:32this updated news?

15:34Or any questions you have?

15:35>> No, I just appreciate all the work

15:38that's been put in in the last week to

15:40get us a more

15:42accurate, comfortable feeling of

15:44information that's coming out to

15:45everyone. I just ask that we continue

15:47that open line of communication so that

15:49we're all up to date

15:51as this ever evolving situation keeps

15:53changing.

15:55>> Okay, thank you. And for those folks

15:58that were at the meet, well, first of

15:59all, anyone that was at the meeting

16:00today, Kate or Lynn or Bill or or Steve,

16:04if there's anything you want to add and

16:07then we can open it up for any questions

16:09by the rest of the committee who the

16:11last information they've had was that

16:14email. So,

16:15anyone at the meeting today want to say

16:17anything? Kate regarding opening or Bill

16:21or Steve?

16:23>> [clears throat]

16:24>> I'm happy Yeah, I'm happy to add just

16:27just a little bit in terms of how this

16:29impacts reopen, which is just kind of

16:32where we're not exactly sure. So,

16:34last week's construction meeting, we

16:36found out that commissioning on that

16:38chiller wasn't supposed to happen until

16:41October 28th and at that point with

16:44commissioning happening October 28th and

16:46November 2 open, which was kind of what

16:48we were eyeing. Although our our

16:52messaging to the public has always been

16:54very consistent that

16:55we're looking at November.

16:57Um

16:59but that just wasn't going to be

17:00feasible just based on our our chiller

17:02alone.

17:03And so, what does that mean for impact

17:06on reopen? I think that that's something

17:09that the trustees will have to discuss

17:12at a meeting tomorrow night and kind of

17:14figure out what does does look like? For

17:17um

17:20Occupancy is one thing, building

17:22reopening to the public is another. One

17:24has to come before the other. And and

17:26those are kind of the two things that we

17:27have to take into account is A, when are

17:30we going to get occupancy so that people

17:32are allowed in? And then two, um

17:36when are we comfortable with people

17:37being in the building? Um because one of

17:40the things that I think is important to

17:41discuss with this group, which we really

17:42haven't discussed,

17:44um is

17:48substantial completion was supposed to

17:49be on the 24th, and we are still not at

17:51substantial completion

17:53of September. And consequently, we moved

17:56in on the 25th. And we have been working

17:59in a construction zone ever since. And

18:01so,

18:02just as an example,

18:04I've given up setting up my office cuz

18:05it's been destroyed four times.

18:07Um

18:08you know, you come in and you put

18:09everything away and then it gets all

18:10moved cuz they have to work on the HVAC

18:12behind you. And so, we've been slowly um

18:15getting things together, but but

18:18but construction not being finished has

18:19been a significant impact on our ability

18:21to move in and get our systems set up

18:23and working. Uh and so, that that is a

18:26thing that we are eyeing. And and

18:30all of this has

18:32um

18:33effect on almost every single piece of

18:36how we reopen, when we reopen, how we

18:39are able to.

18:40And no matter what date we get to, cuz

18:43there's a couple of different ways that

18:44this could go, um once we get to a date,

18:47there's about a thousand things that we

18:48need to do in order to get that date

18:50moved. So, um it's a lot of pressure on

18:53the staff that are working here in this

18:55construction zone every single day. Um

18:57we have full staffing back now, and we

18:59are all working so hard to get the

19:01building where it needs to go.

19:04And and to be honest, so are the

19:05subcontractors who are here.

19:07Um they're working very hard as well.

19:09But um it's it's a lot of unknowns. I'm

19:11hoping that we know a little bit more uh

19:13when the trustees meet to kind of talk

19:15about what that date might be in terms

19:17of open.

19:18Right now, I think

19:21the more pressing date is when are we

19:23going to be able to get occupancy

19:26um

19:27because that determines almost

19:28everything else.

19:30>> Okay.

19:31Thank you, Kate. Um I I I Lee, you have

19:34your hand up.

19:35>> Well, I was the last one. I think Peter

19:37was up before me.

19:38>> I can't see on my screen. So, yeah,

19:40Peter, you go first. Yeah.

19:42Okay, sure. You guys just go ahead.

19:45>> We'll play nice in the sandbox. Yes.

19:47Thanks, Lee. Um

19:49two two [clears throat]

19:50uh questions. One, um in regard to the

19:53roof,

19:54could could you give a short discussion

19:56of the nature of what technical work

19:59needs to be done is I was surprised in

20:02your comments that there's material

20:03still to be bought on site or something

20:05that that's like surprisingly late

20:09considering

20:104 months later and occupancy and stuff.

20:13Um and and second part of the question

20:16is um

20:18with a potential for a second firm

20:20coming in, is there any

20:22um implication on the town in regard to

20:25cost or legal proceedings and stuff that

20:27we have to do or is that Civer's

20:30responsibility entirely?

20:32>> So, um

20:34I'll take the question in two parts and

20:36and and Mike Williams, I might ask for

20:37you to uh provide a little technical

20:39color on this as we went through with a

20:41priority on the roof um at our meeting

20:43today about specifically what needs to

20:45be done. And I think also Mike, you may

20:47be able to talk about the material that

20:49they're talking about that's not on site

20:52right now

20:53is more or less manufactured rolled

20:55copper that gets bent into place when

20:57it's on site. Um

20:59so, Mike, if you wouldn't mind it then I

21:00can get into the legal aspect of that as

21:02well, Peter.

21:04>> Sure. So, um

21:06there areas both on the 1980 edition and

21:09on the 1908 roof area. So, basically the

21:12PVC roof and the synthetic slate roof.

21:16Um on the PVC roof area, it is the

21:19perimeter of that roof where it ties

21:21into the clay tile roof.

21:24>> [snorts]

21:24>> Uh there is a detail that

21:27they need the they did it incorrectly to

21:29begin with. We

21:31have directed them to pull it back,

21:34do it correctly,

21:35um and then readhere the the new PVC

21:39membrane.

21:40Part of that is some metal flashing and

21:42some termination strips that need to be

21:45physically fastened. What is missing

21:48material-wise for that work

21:50um is the material uh I'm sorry, the

21:53metal flashings and termination bars.

21:56Those are not on site.

21:59Um in addition to that, in addition in

22:01those locations again around the

22:03perimeter of the PVC roof in the 1980

22:05edition,

22:06is that there are clay tile um caps that

22:11go all the way around that perimeter.

22:13Um

22:14some of the existing

22:17um clay tile

22:19uh

22:19was not able to be removed wholly, so it

22:22broke apart.

22:23So, there's some replacement clay tile

22:25that needs to be procured.

22:28Um

22:29on the higher roof on the with the

22:32synthetic slate on the 1908 building,

22:35there it is similar to what Brian was

22:38mentioning. A lot of it is

22:40is copper sheet metal. So, they'll buy

22:42it in bulk in rolls,

22:45um and then

22:47cut it to fit, form it to fit.

22:49Um it is all

22:51either on site or shop fabricated.

22:55Um that material has not been delivered

22:58and as far as we know does not exist on

23:00the project yet.

23:02So, that would have to be procured from

23:04this point on.

23:06There are a couple of other minor

23:08flashing details that are

23:11aren't really material.

23:12>> That's sufficient um for my needs. Um my

23:15um but it does bring up the point that

23:18your note said that the roof is

23:20watertight,

23:21but then you're talking about a bunch of

23:23flashing, which seems to me

23:25could be

23:26points of leakage and

23:28uh weak spots in roofs are often

23:30flashing. So, uh

23:33I I'm concerned

23:35>> I can speak to that, too.

23:38So,

23:39the building is temporarily watertight.

23:42So, they have um

23:44the perimeter of that membrane is held

23:46in place with some nails and some discs

23:49every 2 or 3 ft on center.

23:53So, it it is a temporary tie-down

23:56uh to keep the building tight. There's

23:58also some

23:59sealants in place as a temporary measure

24:02to to keep the building tight.

24:05Um on the upper roof

24:07uh on the 1908 part of the building,

24:09there is ice and water shield that's in

24:12place that fully covers the roof deck

24:15that uh is keeping that area tight.

24:19Um so, the the the work remaining would

24:22be to remove those temporary tie-in

24:24points,

24:25do the permanent, and again, get the

24:28building permanently tight.

24:35>> I think, Peter, just to answer your

24:36question regarding the the legality of

24:38where we are now, this the

24:40the the town of Westborough has a

24:42contract with Seaver Construction, not

24:43with a not with the roofer on here. So,

24:45this is for this is for them to figure

24:47out contractually how to get this work

24:49done

24:50uh that they've committed to. It is not

24:52gone and and something that that Kate

24:54alluded to as well is that we are

24:57without receipt of a substantial

24:59completion certificate at this point,

25:00which is past the date in which this is.

25:02It's something that we are well aware of

25:05uh and monitoring as well.

25:06It's a priority. We want to get this

25:08building done and open to the public and

25:10then from a contractual standpoint from

25:12the town of Westborough to Siever, um we

25:15will use and go through any type of

25:17contractual

25:18we need [clears throat]

25:19if damages need to be invoked.

25:26>> Thank you, Brian. Al, did you have your

25:27hand up as well?

25:29>> Yes, um I just had a a question in

25:31regards to the independent commissioning

25:33agent that was hired. I'd like to know

25:35who hired that person and who's paying

25:37for that person.

25:39>> Great question, Al. Um Siever

25:41Construction hired them. Uh this is a

25:45a commissioning agent that we actually

25:46have used in the past as well. Um when

25:48we went with the uh firm that we're that

25:51we've hired,

25:52um I believe we may have actually gotten

25:54a quote from them already. So, this was

25:56uh Siever hired them, has paid for them,

26:00and it was an effort in order to

26:02pre-check and get the system and get as

26:05many issues out of the way early,

26:07knowing that if they did not do this and

26:10the town's commissioning agent came in,

26:12they would be paying for additional

26:14commissioning anyway because we would be

26:15back-charging them for the mobilization

26:17of hours.

26:19>> Thank you.

26:22>> Lee, did you want to um speak?

26:24>> I think

26:25>> Walter had his hand up before me.

26:27>> Oh, I didn't see Walter. Okay.

26:32Walter?

26:34>> He may be unmuted.

26:35>> Unmuted, sorry. Uh my first question was

26:38exactly what uh Pete had asked, um a

26:40general description of the repair. Um

26:43having heard that though and um we're

26:45saying that the copper material is not

26:47on site yet.

26:49It seems to me that yes, they're going

26:51to show up Wednesday, but why would we

26:54have any confidence that they would

26:56be able to finish that copper work in

26:59[clears throat] any time soon if that

27:01material is not there.

27:02And whether that

27:04Anyway, I guess you'll decide that later

27:05in the week, but it I'm I'm I'd be a

27:07skeptic about that.

27:09Um because it seems like they would have

27:11to have that material to finish by

27:13Friday.

27:14Um

27:15>> Completely agree with you, Walter. Yeah,

27:16the the skepticism is doesn't stop with

27:18you uh when it comes with these guys.

27:20So, um what we have been told though is

27:23that uh a lot of this material

27:26does not have long lead times. And and

27:28the confirmation we've got from the

27:30other firm about procuring material,

27:32we've built into this kind of cost this

27:34schedule to complete in the event we go

27:36with another firm for the roofer. Um so,

27:39>> Okay, good. Yeah, cuz he said something

27:41about some of it being pre-formed, but

27:43if it's if it [snorts] really is a roll

27:45of stuff you can pick up then

27:47maybe.

27:48Okay, great. Um the second item was uh 3

27:51weeks ago or something. I was hoping

27:53that we would uh publish a a list of of

27:56I was told it wasn't really a punch

27:58list. It was open items not on the punch

28:00list or whatever. And the punch list Um

28:03so, I'm going to make that request again

28:05cuz you seem to have created one Um was

28:08whether that could be distributed to the

28:10committee cuz it helps us get in a

28:12perspective of

28:14um

28:15what

28:16what what are what is still being waited

28:19for.

28:20>> Sure. I I'm I'm sorry. I don't I didn't

28:22hear the the original request. So, is it

28:24more Are you looking

28:26Our punch list right now is currently

28:28active and we have uh

28:30LPA has gone through um several areas in

28:33the building. They've identified areas

28:35for punch.

28:36Uh that's all run through our

28:39our online repository Procore.

28:42Um

28:43the the issues come up on a punch list.

28:46They get addressed by the contractor, a

28:48picture is taken, it gets reassigned

28:50back into LPA's court for confirmation

28:53and a back punch at that point. Is are

28:55you looking for a um a consolidated

28:57punch list or more just a completion

29:00completion scope of work?

29:02>> Well, I didn't fully understand that a

29:04punch list doesn't really happen until

29:06you have substantial completion before.

29:08So, I was looking but I would do when I

29:10was running a project, which would be

29:12know what we have left to do list and

29:14you guys and your trade can call it

29:16anything you want.

29:17>> Sure.

29:17>> Um but I think it's important

29:20uh it's important

29:22I think to get that out to the larger

29:24committee just so we can get a a feel

29:27for the scope. We're not going to solve

29:29the problems.

29:30Um I was hoping that was relatively easy

29:33because it already exists, but if it's

29:35more complicated than that, then I I

29:37don't want people spending lots of time

29:38on that, but um I felt that we really we

29:42just knew that it wasn't ready, but

29:45you know, other than than Bradley

29:47described. Um and so, I think and I

29:50realize that list is dynamic, so I think

29:52we're talking about if we got that

29:53weekly or something that's more than

29:56not every time something's added or

29:58maybe even every other week, but

29:59>> Under- understood.

30:01>> Okay.

30:02Thanks.

30:04>> Lee.

30:05>> Hi, my question is just a process

30:07question. Maybe maybe nobody else has

30:10the same thing, but the AOC meeting I I

30:13wasn't sure what that stands for. And

30:15was that something that all of us were

30:16invited to go to? Cuz I didn't know

30:19anything about it. Just wanted to have a

30:21little

30:22understanding of what part of the

30:23process that was.

30:25>> The the the OAC the OAC is just an

30:27acronym for the owner, the architect,

30:29and the contractor. Um and that's our

30:32our weekly meeting that we have in which

30:33we get in the weeds with

30:35literally everything from small RFIs to

30:39uh having to fire the roofer

30:40potentially. So, that is the the large

30:42breadth of that and then in my

30:44experience

30:45it's usually um

30:47not attended by by many at the building

30:50committee, uh whereas it's more of the

30:53the contractual and construction

30:54day-to-day in which those those meet.

30:57So, we've been meeting weekly

30:59um since the project began um on site

31:02for that.

31:03>> And since [clears throat] it's not

31:05posted as a committee meeting, you'd

31:08you'd have to keep a sub quorum.

31:11>> Huh.

31:11>> Which we we have, isn't right? It's Bill

31:13and

31:14Bob and uh library representatives.

31:18>> Yeah, Kate and Len and Bill Lenane and

31:20myself have been attending every week.

31:23It's from 1:00 to about 2:30 on Tuesday.

31:26So, it's it's so it sometimes when we're

31:28talking, we understand it, but then we

31:30it's it's then we realize the broader

31:32committee doesn't get that information

31:35all the time. So, that's why we're we've

31:37moved these meetings at 3:30 to um every

31:41other week cuz because as we're getting

31:43closer to the end, we wanted to make

31:45sure that you people are fully informed.

31:48>> And and we've assigned our more

31:49technically engineering savvy people to

31:52be our representative there, which makes

31:54perfect sense. I mean, I probably

31:55wouldn't help very much at all.

31:57But you know, we need a different type

31:58of expertise, so I'm glad you're all

32:00serving to do that.

32:02>> Okay.

32:03Does anyone else from the committee or

32:05anyone else on the call want to have Do

32:07you have any questions or um any

32:10comments um

32:13for Brian?

32:16>> I have a question later, but it has

32:17nothing to do with this part of it.

32:20>> Okay.

32:21All right. Um so, at this point, why

32:23don't [clears throat] we just move on to

32:25the next item on the agenda, which is

32:27the dis uh the committee vote or

32:29discussion on the pending construction

32:32change directives

32:34and also the monthly vendor invoice

32:37packages that you've received.

32:41Um so,

32:42um Brian, did you want to lead us

32:44through that, the packages?

32:46>> I can. I worked with Mike. He's at a

32:47doctor's appointment today. I know that

32:49he's usually the uh

32:52the Vanna White when it comes to this,

32:54but I

32:54>> Mike Bonfatti, mhm.

32:55>> Yes, Mike Bonfatti, yes. So,

32:58uh

32:59to provide an update, I he did put we

33:00did put some slides together for today.

33:03Um

33:05go through our PCO status log. I I do

33:07want to and then we can go through the

33:09the vendor invoice packet

33:11uh after that.

33:13Um from an update on where we stand

33:15here, I think uh the way that we present

33:17this is is letting you know

33:20where we stand with our overall

33:21contingency and then how that translates

33:23to our total project budget.

33:25Um in that purple line item that you see

33:28there, there's a lot of estimated,

33:29submitted, and pending.

33:31At the stage of the project that we're

33:32at right now, a lot of CCDs are being

33:35issued to the contractor, which I know

33:37that you guys have all approved. Those

33:39are construction change directives and

33:40what that does is set a value.

33:42We then track everything on time and

33:44material with the hope that it comes in

33:46lower and we reduce them accordingly.

33:49That purple line item as it sits right

33:51now is still a lot of outstanding items

33:53that we are still tracking on time and

33:54material slips and to be honest with

33:57you, I think Siebert is is trying as

33:59hard as they can to get the project done

34:01and we'll sort out some of these um CCDs

34:04after that's done and we'll and we'll

34:05make sure that we get the the correct

34:07owner change orders to you.

34:09Um in speaking with LPA and with our

34:12team, that uh there is an an owner

34:15change order that probably can be um

34:18assembled with for the next meeting,

34:20which will

34:21lessen this purple line item, but then

34:23it will also for it will go up into this

34:25blue category once we um realize the

34:28actual cost of what these change

34:30directives were.

34:32But what this does is try to show a

34:35worst-case scenario on where we are on

34:37what we have out there, what our

34:38potential risks are, what we have

34:39approved, and then ultimately what we

34:42have remaining.

34:43Um if we take everything that's out

34:45there from a CCD number, which we know

34:47is conservative, and we add it to what

34:49we've already approved, um

34:52we will still have $46,000 remaining in

34:54our original construction contingency.

34:59Um I'm not I'm not sure if if we go

35:01through this or not at the at the LBC,

35:04but Mike does it a very good job in our

35:06potential change order log by also

35:08showing

35:09showing exactly where the costs are

35:11coming from

35:12when these changes are had, and and as

35:14you can see,

35:15um you know, almost 70% of what this is

35:18is unforeseen conditions, which isn't

35:20which isn't unique for a repair and

35:21renovation project that we have.

35:24Um

35:26Any questions or anything that I can

35:28answer from where we stand holistically

35:30on the PCO log, and I can go actually

35:32right into

35:34our uh

35:35project status project budget status

35:38report.

35:41>> Sure, if there's no questions, why don't

35:42you just continue, Brian?

35:45>> thank you.

35:46I think what's most important in looking

35:47at the financial update in addition to

35:49those those PCOs and and the risk that

35:51we were talking about is the bottom

35:53right cell that we have in our project

35:55status report here. What this shows is

35:58funds that are part of our appropriation

36:00that are uncommitted at this point. That

36:03means to show what as it stands right

36:06now, not counting the PCOs that are

36:09still in purple,

36:11of uncommitted funds on this project.

36:14So, as we sit right now, if we deduct

36:16what we have for open CCDs and open

36:19PCOs,

36:21we're trending as about a million

36:22dollars as it sits a little higher than

36:24a million dollars remaining in the

36:26appropriation to complete this project.

36:29Um there may be some things that still

36:32need to be purchased from uh an FF&E

36:34standpoint, from a computers and

36:36technology as as uh staff moves in. In

36:39my experience,

36:41you you you live in your space for an x

36:43amount of time, you realize that there

36:45may be some more materials or there's

36:46some things that may need to shift that

36:48we want to make sure that we hold some

36:50budget for. But at this time, from an

36:52overall holistic 30,000-ft view, um

36:55there is still a a a a significant

36:57amount that would be uncommitted at the

36:59end of the project. Um

37:02uh to uh

37:04to either go back to the town or for

37:06however it's used at that point.

37:08Um

37:09I think what's also important to just

37:11take a look at is is the committed

37:13columns that we have here and what has

37:14been spent to date. And so, um for

37:18example, you we have our our

37:20construction testing, and we've only

37:21spent uh a real small amount at this

37:24point. The construction testing is for

37:26usually for larger construction projects

37:28where we need to test concrete, where we

37:30need to do moment connections on steel.

37:32A lot of that didn't need to be done,

37:34but we wanted to make sure we had our

37:35budget in here in case we needed to do

37:37any envelope testing, any concrete for

37:40the for the sidewalks and for where the

37:41chillers are going to go. And so, we

37:43have that we have that still remaining

37:45as part of our uh budget.

37:48We still have about $20,000 left to

37:50spend on this.

37:52And uh if we do not spend the contract

37:55uh with the testing agent, that also

37:57would we would get a final invoice from

37:59the from the testing agent, and then

38:00that those funds would be relinquished

38:02back into uncommitted funds at that

38:04point.

38:07So, that being said, um

38:10this tracks with where we sit right now

38:12with our uh with our transfers out of

38:14our construction contingency and out of

38:16our owner's project contingency, and

38:18what we have remaining available for

38:20uncommitted. Um

38:22So, I I I I I believe that is some that

38:24is some good news on where we stand

38:26here. We did build this budget knowing

38:27we were going to find some things that

38:29weren't um that weren't accessible to

38:31the to the designers during the during

38:33design period. We certainly did find

38:35them. Um and we feel as though though

38:38we've we've set ourselves up for success

38:40at the end of this project for closing

38:42out um

38:43financially.

38:44I will just say um

38:47one thing

38:48while when we do achieve substantial

38:50completion, that does not mean that we

38:52stop tracking our financial budget as it

38:54stands because there will be warranty

38:56items that come up. There will be

38:58retainage that gets billed for by the

39:00contractor as well, which needs to be

39:02paid out. All of that will happen after

39:05um after our move-in date.

39:09>> Thanks, Brian. Do anyone Does anyone

39:11have any questions for Brian on this?

39:18So, I

39:19I have a quick question.

39:20>> So, overall, you know, the with a $13.9

39:23million budget including a million for

39:25contingency,

39:27um

39:28would you say at the end after

39:30substantial completion, after move-in,

39:31or once everything the retainage is paid

39:34out, that we would be at budget, a

39:37little under budget?

39:40>> It's a It's a It's a It's how you'd like

39:43to phrase it. I mean, I think for I

39:45think we

39:46certainly under budget with the

39:47appropriation that we put here. We We

39:50put together a construction cost on

39:52this. Uh we received a bid for $8.3

39:55million. Um we put in a a conservative

39:58amount of contingency in here knowing we

40:00were going to find uh some unforeseen

40:03conditions.

40:04Uh I believe that was roughly about uh

40:0712% I think is what we put in here.

40:09Um

40:11looking at that PCO log, and I can

40:12scroll up quickly to where this sits

40:15here,

40:16about 351,000 of that is considered

40:18unforeseen conditions out of that um

40:22out of that contingency, that 351,000

40:27is

40:28uh

40:30I would say about 3% of what of the

40:32construction cost is what we have there,

40:35which is actually, you know, very good

40:36for a renovation project. So,

40:39you know, the

40:40in my opinion, that the message is that

40:43we are under under the appropriation in

40:45the budget here, and I think that the

40:46contingency was managed correctly, um

40:49not only by the building committee, but

40:50by the project team to make sure that

40:54we weren't spending more than we needed

40:56to, but also getting as much as we could

40:57as we wanted uh as as we needed in the

41:00building.

41:03>> Great, thank you.

41:06Um did we need at this point, we gave

41:08that was a great update, to approve any

41:11of the

41:12uh pending CCDs and the monthly

41:16uh vendor information?

41:17>> Yeah, I have the v- I have the uh the

41:20list, and and Lee, I'm sorry, did you

41:21have your hand up?

41:22>> Yes.

41:23>> Oh, please.

41:24>> It may not be the right time for it, but

41:26I noticed in front of the library they

41:27replaced one of the trees that was taken

41:29out with a pretty small

41:31uh specimen. It's not going to provide

41:33shade for many years.

41:35We always had two trees there that

41:38made great shade and made it a wonderful

41:39place to meet. So, I'm wondering uh

41:42where people stand on why we only have

41:44one, why it's so small, and if we have

41:46money left over in this contingency,

41:49might we be able to buy a larger tree

41:53for the other side of the walkway to go

41:54in, so we have some shade in the next

41:57couple of years instead of having to

41:59wait for about 5 years for shady trees?

42:01So, that's my question.

42:03>> My um

42:05i- if I may, my my opinion on on that,

42:07Lee, um is that because of where we are

42:10in the calendar right now, it may be

42:12prudent and beneficial to not only the

42:15project, but the town to

42:17address that when the planting season

42:19starts in the spring. And so,

42:22at that point in the spring as well, I

42:24think there's going to be a real

42:25finality and clarity to where we are in

42:27our overall total budget, and the town

42:29would be able to make those decisions

42:32um based upon where we are, what we have

42:35in the coffers, and and make those

42:37recommendations, and we could certainly

42:40um

42:41do whatever you'd like, because at

42:43the other

42:44the other thing that will happen in the

42:45spring

42:47is contractually the the contractor owns

42:49warranty on all of the plantings around

42:52the property. And so, that needs to be

42:54reviewed and surveyed by our landscape

42:56architect.

42:58And if certain plantings or grass has

43:01not taken, or that they're feel that

43:03they're in distress,

43:05they own replacement on those as well.

43:08And so, that may also be the opportunity

43:10to make any changes or change orders at

43:14that point for any improvements that the

43:16town needs.

43:17>> Okay. I just don't want this

43:19>> clarity, Lee, that tree, the small tree,

43:22is the replacement for the donated tree

43:24that was around the corner or to the

43:26side of building.

43:28>> Oh, okay.

43:28>> that one we we talked about it several

43:31meetings a little while ago to

43:33get that back in, and so, that's

43:36>> going to go in the front, though, but

43:37that's okay. Yeah, so, it's that's a

43:40memorial tree. I just don't want the

43:42issue of this other tree being

43:44shade-worthy

43:46to

43:47be lost on our agendas. I want to make

43:49sure that we're keeping track of that.

43:51So, when springtime comes, is it it is

43:53not like a brand new topic that was

43:55brought up.

43:57>> Well, that makes sense, but I I agree

43:59that at this point, you got we got to

44:01keep our eyes on the prize, which is

44:02reopening the building, and the

44:04and the tree has nothing to do with

44:06reopening the building, so I think

44:09the focus at this point has to be on

44:12getting people back inside.

44:13>> Yep. Those two things aren't

44:15incompatible.

44:18>> Thank you, Lee.

44:21So

44:21>> Anybody?

44:22>> [clears throat]

44:22>> Go ahead, Brian.

44:23>> Sorry. Just um Bob, to to your point, um

44:26what we have recommended for this month,

44:28the the vendor invoice packet was sent

44:30out to you.

44:31What we did not include it at the time

44:33was Sievers' requisition, and the reason

44:36for that is

44:37uh as you probably already everyone

44:39knows our process is we receive a pencil

44:41requisition at the beginning of the

44:44at the beginning of the month. We

44:45provide comments. We remake reductions.

44:47We tell people that this is that we're

44:50uh not accepting of certain things.

44:52They go back to their subcontractors.

44:54They revise that requisition. It comes

44:56back to us.

44:58With the

44:59with the information that we had as of

45:01last week, we were being very cautious

45:04with what we were going to be approving

45:06and what we were going to be um

45:08certifying in order for inclusion on

45:10this.

45:11Long story short, we received and agreed

45:14to

45:15the total amount for Sievers' um

45:18September requisition, and that was sent

45:20to the committee yesterday.

45:23It has not been is not incorporated as

45:26part of our invoice packet, but I've

45:28spoken with our accounting that in the

45:31event that the building committee is

45:33is in in agreement with this number,

45:36we would update that invoice packet as

45:38almost a a

45:39a a document of record that we would

45:41send out to everyone incorporating that

45:43into it.

45:45Um

45:46because of the the size of the

45:48requisition as well,

45:50um

45:51we we feel as though it is something

45:53that we the committee should consider uh

45:55as we we also don't want to be out of

45:57breach of payment on these. We do we do

46:00every month

46:02pound into them that we need these

46:04turned around as quick as possible. This

46:06month was a bit unique as we really

46:08weren't comfortable pushing it through

46:11without having some confirmation and

46:13some detailed schedule reports about our

46:16um

46:17about scope to be completed.

46:19Um

46:21Peter, you had your hand up?

46:24>> Uh yeah, I have a kind of a follow-up

46:26lease question raised to me is

46:29are Is it within our purview to spend

46:33the unspent monies that are available?

46:36Does this committee have the

46:37responsibility and the authority to do

46:39that? One question and then the second

46:42is um

46:43when

46:45when does that end? I mean, we're a

46:47temporary committee. How long do we

46:49think if we're pushing off the street

46:51planting to the spring, will we still be

46:53a committee at that time?

46:57>> So, I I can't answer your first question

47:01as um

47:02I don't want to say who has the

47:04authority in in this. What what I what I

47:06can help facilitate though is getting

47:08the pricing for for the town and putting

47:10it in front of

47:11whoever it may be to make those

47:13decisions on that.

47:15As for how long this goes and for

47:17closing of this, there will be a the

47:19warranty period which is a one one-year

47:21workmanship warranty period that we have

47:24in here. Um and

47:27in my experience, retainage will be will

47:30will be invoiced um

47:33within the first few months of the

47:34warranty period and we may be holding

47:37back some funds in other areas. We would

47:40be working with towns um

47:42town finance and with the accounting

47:43department because ultimately they also

47:45want to know when

47:48they should that when that account can

47:49be closed at that point. So, um my

47:53experience though, Peter, is that this

47:55these do these can and will drag on a

47:58little bit for for months after

48:00completion of the projects

48:02in order to

48:04make sure we're comfortable releasing

48:06any funds

48:08and keeping the contractor um

48:11you know uh

48:13aware of their obligations and that's

48:15that's usually our our only form of

48:18um of ammo back to them.

48:24>> Thanks Brian for that answer. I suppose

48:27at some point you know when you talk

48:28about that time when the library

48:31building committee officially dissolves

48:33after all the warranty periods and then

48:36I suppose for future library trustees it

48:39would be their decision at a certain

48:41point if they wanted to add more trees

48:43or bushes or change things around that

48:46becomes part of the library trustees I

48:48understand and not any former building

48:50committee.

48:52But that date needs to be

48:54certain and we're not sure what that

48:55date might be.

48:57>> [laughter]

48:57>> It's not clear to me that the unspent

49:00money goes to the library.

49:02Would it be returned to the town general

49:04funds?

49:05>> So to be clear

49:08>> [clears throat]

49:08>> the fund the money doesn't exist till we

49:10borrow it. It's a budget. So we only

49:12borrow what we need and use. So there is

49:16you don't actually return it to the

49:18town. Ultimately you would

49:21probably deauthorize the borrowing of

49:24the extra money at a future town meeting

49:27if there is a half million dollars still

49:30left.

49:31So

49:32so

49:34I think in terms of what our

49:37I mean so to answer your question we

49:39it's a

49:40if it's stuff that's related to exactly

49:43to the repair of the library and

49:45bringing it back up then it could

49:47potentially be

49:48um a proper expense so

49:52but um if we have our mission

49:53accomplished, then our our duty is to

49:57not borrow that money.

49:59>> Okay, that helps. Thank you.

50:01>> That's my opinion. It's just an

50:03opinion of me, but

50:05>> But, you're the financial guru, Walter.

50:07So, that that was that was a good

50:08answer. That help that helped me

50:10understand that a lot better.

50:11>> Yes. And it's very important to

50:13understand that money doesn't is comes

50:15out of it doesn't get borrowed till

50:18till it has to be.

50:20>> Got it.

50:21All right.

50:23So, at this point, Brian, would you

50:24recommend that uh when we going to have

50:26a we'd probably have a motion to approve

50:29the CCDs, would you and the uh V uh

50:33vendor information pack? Would you

50:34suggest we vote in two two votes, one

50:38for the CCDs and one for the VIP, or

50:40just

50:42So, is that something that we do all

50:44separate two different votes

50:46to approve?

50:46>> So, I may be and correct me if I'm

50:48wrong, I don't believe we're presenting

50:49any CCDs tonight in order to approve.

50:52>> that on the agenda.

50:53>> Yeah, that was on the agenda, but we

50:54don't have any that we're going to be

50:55approving.

50:56>> All right.

50:57What what we did have and I believe

50:59you'll um

51:01over the past two construction meetings,

51:02there have been some items that we know

51:04we need to do that can be accommodated

51:07by previous CCDs. And so, authorization

51:11has already been given for we'll call it

51:13some electrical work. It wasn't going to

51:14cost the amount that was approved for.

51:17We're able to get

51:18um

51:19additional scope within that CCD. So,

51:21nothing that we need to present today in

51:23order um in order for approval, but what

51:25we do have

51:27and what's being shared up on the screen

51:29is a list of the the vendors of uh

51:31invoices that we're recommending for

51:33payment today. And what I what I may

51:35recommend to your point, Bob, is

51:40we have all of our invoices for

51:43anything except Seever. And then what

51:45we've done is we've added Seever to the

51:47right because that was not that came in

51:49yesterday is not part of our official

51:51packet. And we could vote separately on

51:54those.

51:55And then like I said, we can

51:57subsequently submit a revised for record

52:01vendor invoice packet the people that

52:03understand that this was put into that

52:05packet that was that was submitted.

52:08>> Okay, thank you. So, we'll have two

52:09votes. One is on the vendor information

52:11packet and then the second one one will

52:13be for the submittal by Seaver as of

52:16September 30th.

52:17Okay, so let's go through and can

52:20someone make a motion to approve

52:23uh the spreadsheet that Brian went

52:25through on the current vendor

52:26information packet?

52:28>> So moved.

52:29>> A second?

52:31>> Emery, second.

52:32>> Lee, thank you. Okay, we'll go through

52:34the list.

52:36Um all in favor Kate? All in favor,

52:38Kate?

52:39>> Uh Croccio, yes.

52:41>> Lynn?

52:41>> Zucop, yes.

52:43>> Mary?

52:44>> Easton, yes.

52:45>> Lee?

52:46>> Emery, yes.

52:48>> Uh Shawn?

52:49>> Pio, yes.

52:50>> And Walter, I apologize when we did the

52:52minutes I left you off, but Walter?

52:54>> Uh not disappointed, but

52:56>> [laughter]

52:56>> yes, Leslie, yes.

52:58>> Okay, Al?

52:59>> Golden, yes.

53:00>> Uh Bill?

53:01>> Lennon, yes.

53:03>> And Peter?

53:04>> Dunbeck, yes.

53:05>> Okay, Petruccelli is a yes. Okay, great.

53:08Now we're going to ask for a motion to

53:11um accept the Let me see, I got to punch

53:13up my screen. The Seaver September

53:15invoice of 17

53:17hundred and seven seven 717,705.

53:22Uh

53:24and another one for 171,057.85.

53:30Oh, for a total of 888,762.85.

53:34>> Correct.

53:34>> Um do I hear a motion?

53:37>> So moved.

53:38>> A second?

53:39>> Uh just

53:41Didn't we already approve the 171?

53:44>> Correct.

53:45>> Oh, you did. Okay.

53:46>> a 717.

53:48>> Got it. Sorry about that. Okay, so a

53:51second for the approval of the 717 705.

53:56>> Emery second.

53:57>> Okay, any discussion on this?

54:01>> I just had a question

54:03I'll ask our owners project about

54:07owners manager product whatever it's

54:09called.

54:09>> Okay.

54:10>> project manager. Yes, Brian.

54:11[clears throat]

54:12Do you feel that we should approve this

54:15at this time?

54:15>> We do. Yes.

54:17>> Okay.

54:17>> This this still remains adequate

54:19retainage and and only is paying for

54:21what we feel has been installed as part

54:23of the project at this point.

54:25>> Thank you.

54:27>> Okay, we have a motion and second on the

54:29table. Um discussion has occurred, so

54:31we'll go through the list. Uh motion to

54:33approve Kate.

54:35>> Krocho, yes.

54:36>> Lynn.

54:37>> Sukup, yes.

54:39>> Uh Mary.

54:40>> Boston, yes.

54:41>> Lee.

54:42>> Emery, yes.

54:43>> Walter.

54:44>> Leslie, yes.

54:45>> John. [snorts]

54:48>> Mickey, yes.

54:49>> Uh Al.

54:51>> Gordon, yes.

54:52>> Bill.

54:53>> Rene, yes.

54:54>> And Peter.

54:56>> Donback, yes.

54:57>> And Petracelli, yes. Okay, the motion's

55:00approved and seconded, so that's been

55:02all uh approved by this uh full library

55:05building committee.

55:07Um

55:08are there any other issues or any other

55:10concerns that people want to bring up?

55:13>> Uh Bob, if I just may I just to um

55:16try to get a

55:18a little positive note and optimism here

55:20just to wanted to show some pictures to

55:22those that may have not been able to be

55:24on site. Um great. I think not only to

55:26highlight how good the building's

55:28looking, I also want to emphasize

55:31you know, the the work that's being done

55:33not only by the staff out there. They're

55:35really busting their butt to make this

55:37thing look great. You know, the the

55:38furniture has been installed.

55:40Um

55:41you know, it it's difficult when a lot

55:43of the problems

55:45and milestones that we're hitting are

55:47things that aren't going to be seen. And

55:50um

55:50so I I think maybe we could just take a

55:52look at some of the

55:54>> Mhm.

55:54>> uh pictures on on where we stand here.

55:56This is uh

55:58a little shot of the children's area.

56:00>> Looks great.

56:01>> Gorgeous.

56:04>> And notice

56:05>> the roof Notice the roofline on that as

56:06well. The raised ceiling that's been

56:09painted sky blue and then the lowered

56:11part is kind of wavy and really neat.

56:14>> Yeah. Yeah.

56:15>> That would be all.

56:19>> Uh upstairs uh main collection.

56:23>> Lovely.

56:25>> Carpet looks neat.

56:26>> Mhm.

56:27>> I like that.

56:28>> Uh service desk area.

56:32>> I like that the the lighting hanging

56:34over. It's very attractive.

56:36>> And notice the skylight that they

56:38uncovered as well. That's awesome. Yes.

56:41>> Yeah.

56:41>> Wow.

56:47Wow.

56:49>> It's the fireplace room.

56:50>> Pretty swanky.

56:54>> And here's a shot as of um the other

56:56day. We we were having some germination

56:58problems with the front the front yard.

57:00They have reseeded all of those areas.

57:03That does not

57:04uh relinquish them in the work that

57:06needs to be done. If there is some grass

57:07that's not taking uh in that spring

57:09season for the planting season would all

57:11be

57:12um brought back and restored as well.

57:17>> Beautiful.

57:20>> So, when will when will we be able to

57:22visit it physically again as a group or

57:26whatever?

57:29>> Well, actually, couldn't you I mean,

57:30it's up I mean, Kate and Owen and her

57:32staff are very busy um getting

57:34everything ready, but on occasion I've

57:37just stopped in to take a look and walk

57:39around. So, I'm just wondering anybody

57:41from the library building committee may

57:43just on your own just walk in and just

57:45kind of walk around and take a look for

57:47yourself. I don't want to speak for Kate

57:49and her staff, but

57:51you know, I I is that would be that be

57:52okay for the small group of you know,

57:55eight or 10 of us to walk in anytime?

57:59>> Um so, yes. So, since you walked in we

58:01are now like um

58:04we are less under construction cuz I

58:06think before all the doors were open,

58:08there was stuff everywhere and we've had

58:10issues with um patrons just walking in.

58:13We found a few just kind of floating

58:14around. Um so, so we are now locking the

58:18doors.

58:19Um I think that uh

58:21we are glad to have anybody come in and

58:24take a tour. I just ask that you email

58:26me or coordinate with me beforehand so

58:28that we can make sure A that we're not

58:30having any major construction happening.

58:32Sometimes we have um

58:33stairways or elevator um

58:36work happening. It just really depends.

58:39Um

58:40or staff training. So, as all those

58:42things are happening, shoot me an email,

58:44shoot Lynn an email and if one of us is

58:46available, we're happy to um or give us

58:48a call. Um

58:49>> Sounds good.

58:50>> Yeah. Uh and and if there's interest in

58:53doing a more formalized

58:56uh

58:57tour

58:58um we could

59:00host

59:02uh the tour, but there could be no

59:04discussion uh happening during said

59:07tour. It's It's It's We have to be very

59:09careful with that. So, we're happy to do

59:11whatever it is this board would like. Um

59:14but those are the those are the things

59:15that I would ask.

59:17>> Great.

59:18Thanks for those parameters, Kate.

59:21>> I'll confess that I snuck in the Parkman

59:25door myself and wanted around

59:27>> [laughter]

59:27>> undetected. Uh

59:29now I comment that the it's

59:32even more attractive in person than the

59:34pictures. The

59:36It looks really great.

59:38>> Yeah.

59:39Or maybe what we could do is I mean not

59:41to extend this, but we have a 1:00

59:44meeting to about 2:00, 2:15, 2:30 every

59:47Tuesday, the OAC meeting. So maybe

59:50next week around 2:15, 2:20 if you

59:52wanted to stop by, we'll be there. And

59:54then from maybe just 15 minutes, take a

59:56quick walk around without any official

59:57business being discussed, just to walk

59:59around then.

1:00:01>> 1:00 [snorts] around or 2:00? What day

1:00:02next week?

1:00:03>> Tuesday.

1:00:03>> Tuesday?

1:00:04>> Yeah, but if we have a quorum, we do

1:00:06have to post it even if

1:00:08>> Uh okay. So maybe we just need to keep

1:00:11it more informal. So maybe just

1:00:12individually just call or email Katelyn.

1:00:15Okay, we'll do it that way.

1:00:17All right, anything else before we

1:00:20ask for motion for adjourn to adjourn?

1:00:22>> Just a final comment. Um

1:00:25thanks to Kate and her staff for doing

1:00:27her job and getting this

1:00:30shaped up as soon as possible. But more

1:00:32thanks or equal thanks to Vertex and LPA

1:00:36who have kept us on track through this

1:00:38difficult period of time. Much

1:00:40appreciated.

1:00:42>> Great. Well said, Bill.

1:00:44>> Bob, do we need to pick a next date for

1:00:47a meeting?

1:00:48>> Oh, sure. Um

1:00:50are we still We're still I think it's

1:00:51still wise to meet every other Tuesday

1:00:53afternoon at 3:30. Is that correct?

1:00:57Let's see what that would be.

1:00:59>> The 3rd of November.

1:01:00>> The 3rd of November?

1:01:02Okay.

1:01:04Is that good for people?

1:01:05>> Yes.

1:01:06>> All right. Why don't we set up the next

1:01:09meeting to be at 3:30

1:01:11um Zoom call on

1:01:14Tuesday, November 3rd.

1:01:15>> It's okay with me, but it is election

1:01:17day. I don't know if

1:01:19>> Oh.

1:01:20>> that impacts people.

1:01:22>> No No problem for I already did mine.

1:01:24>> Okay, I suppose people could just vote

1:01:26early.

1:01:27>> Or early.

1:01:28>> Or late.

1:01:29That's true.

1:01:31Okay.

1:01:33And then I I You know, it's interesting

1:01:35there's so many real one quick comment

1:01:37is there's so many acronyms like the

1:01:38OPMs and VIPs and CCDs. The one the 1:00

1:01:43meeting on Tuesday is the OAC.

1:01:46>> OAC.

1:01:46>> Not not the AOC. That's somebody

1:01:48different.

1:01:50Okay.

1:01:51So, at this point I will ask for a

1:01:53motion to adjourn.

1:01:55>> [clears throat]

1:01:56>> I'll move.

1:01:57>> Okay, Peter, second?

1:01:58>> Second, Emery.

1:01:59>> Am okay, Lee. All right. Uh Kate?

1:02:03>> Brought you, yes.

1:02:04>> Lynn?

1:02:05>> Pick up, yes.

1:02:06>> Mary?

1:02:07>> Austin, yes.

1:02:08>> Lee?

1:02:09>> Emery, yes.

1:02:10>> Walter?

1:02:11>> Leslie, yes.

1:02:12>> John?

1:02:13>> Kiyo, yes. Thank you.

1:02:15>> Okay, Al?

1:02:16>> Gordon, yes.

1:02:17>> Bill?

1:02:18>> Lennon, yes.

1:02:20>> Peter?

1:02:21>> Doneback, yes.

1:02:22>> And Petracelli, yes.

1:02:24Okay, everybody. It was great. It was

1:02:27good meeting.

1:02:28>> Bob, you did a great you did a great job

1:02:30jumping in and and managing our meeting

1:02:32today.

1:02:32>> Oh, thanks. It was important. I know

1:02:34Maureen really wish she could have been

1:02:36here, but she's in Kansas, so uh

1:02:40the next meeting she won't be in Kansas

1:02:41anymore. So

1:02:42>> Dar- we'll call her Dorothy.

1:02:44>> Dorothy, right. Okay, guys.

1:02:47>> I appreciate your work.

1:02:48>> Thank you. Take care. Bye-bye.