2026-08-26 - Library Trustees

00:04And I'm calling the meeting to order.

00:07Uh, bestie chair Mary Johnston can't be

00:11here today. So, she asked me as vice

00:13chair to lead the meeting.

00:16>> Be off to Yukon.

00:18>> No, she had something come up within the

00:21details

00:22>> because that's coming up for her

00:24>> and Oh, yeah. Um, and I don't see anyone

00:29for a public forum, so we'll go straight

00:31to the director's report.

00:34All right. So, we have

00:38um

00:39couple of items in here. So, you

00:41probably noticed there's no like

00:42traditional director's report, but the

00:43same format we've been doing for the

00:45last two years. Um, and I anticipate

00:48that it will look a little bit different

00:50moving forward as we come up with um

00:53items that are relevant. So, it being

00:59>> oh my gosh, the 26th of August,

01:03um we have wrapped up our fiscal year.

01:06Um we have also wrapped up for the most

01:08part our um summer reading program. So,

01:11I thought it would make more sense to do

01:14kind of a larger view of both of those

01:17items. Um, so,

01:21uh, one of the things we did was tried

01:22to print out a packet of most of the

01:24stuff in the, uh, most of the relevant

01:27stuff

01:30in the drive for you all so that you can

01:32kind of go through it if you don't have

01:33computers with you, but um, I want to

01:35talk about some of the fiscal year 26

01:37highlights. So, you'll see it's a little

01:39bit weird. So, we we just filed our ARIS

01:41report. Um, and our ARIS report is two

01:44parts. So, one is a statistics report.

01:47um that is due first. The other one is a

01:50financial report and that is due in

01:52October. So we are currently working on

01:54our financial report but our statistics

01:55report is done, completed and submitted.

01:58And so now that we have that data, um I

02:00thought it would be really nice to kind

02:01of look at fiscal year 26, but you might

02:03see some weird numbers because our

02:05fiscal year 26 errors report is actually

02:07called the fiscal year 27 eras report.

02:11So I tried to fix it everywhere I could.

02:13Um, but you might see things that is

02:15because we file it in FY267,

02:18but it's it's for FY26. So, I just

02:21wanted to call out a few highlights. Um,

02:23it's really hard to do apples to apples

02:26right now because this is our first full

02:29year, full fiscal year in temporary

02:31space. Um, and that

02:34that comes with a lot of challenges, but

02:37it also came with a lot of

02:38opportunities. And one of the things

02:39that we anticipated in moving to temp

02:41space is that we would have a drop in

02:43programming, a drop in services offered,

02:46a drop in attendance. And realistically,

02:50I think we worked really hard to

02:53mitigate those losses. And one of the

02:56really big wins I'm seeing is that not

02:58only did we mitigate those losses, but

03:00we were able to increase all of those

03:01numbers. Um, and so doing that in a

03:04temporary location with no real meeting

03:07room. Um, this is our like we're in a

03:10changing room right now, but being

03:12scrappy and being willing to roll with

03:15the punches, our staff, I think, worked

03:17so hard to try to do our best to

03:21increase all those items. So, we had

03:24113,000 visits in this space

03:27uh this last fiscal year, FY26, and

03:30that's up 7.6% from last year. Um, I

03:34would also say our old people counters

03:37were a little bit unreliable. So, I

03:39actually think that number is much

03:40higher

03:42um because in the beginning we realized

03:44that we weren't having that number for

03:45ins and outs. So, I actually think we've

03:48increased our foot traffic by much more

03:50than that. And I think our staff just

03:52can attest to the fact that we feel much

03:54busier uh kind of every hour of the day.

03:58And so, we'll it'll be interesting to

03:59see what that number looks like next

04:01year and the year after that. Um, we had

04:041,38 live programs. That's up almost 30%

04:07over last year. It's huge. Um, and we

04:11had 18,282

04:13program attendance. And that's up 10%

04:15over over last year. And so being in a

04:18location that's way far away from

04:21downtown, not having the same foot

04:23traffic, I think we knew what our issues

04:26might be coming here. So excited to see

04:28that we've actually been able to to

04:30increase those numbers. Um, so I thought

04:33that that was really wonderful. Um,

04:35>> can I jump in just

04:37>> Yeah.

04:38>> the I know we were closed for about a

04:41month for the move here. Was that in

04:43this fiscal year or was that that was in

04:45the previous fiscal year?

04:46>> Yes.

04:47>> So that's

04:48>> So that's we were closed for two weeks.

04:50>> Two weeks. Okay. So that's a two week.

04:53>> Okay.

04:53>> Yes.

04:54>> Yeah.

04:54>> Part of this fiscal year.

04:56>> Last No,

04:56>> last year. But yeah, that's not

04:58>> Yeah, that was that was May and

05:01>> right

05:02>> about a whole a month's worth.

05:05>> Not quite a month's worth. Yeah.

05:07>> Yeah.

05:07>> Okay.

05:08>> So, yeah. And again, I think one of our

05:11concerns is that our old people counters

05:13were double reporting the numbers and so

05:17there's a world in which this is

05:18actually almost a doubling of the amount

05:20of people come into our but we we don't

05:22have any way to substantiate that. But I

05:25think uh on an hourby- hour basis we

05:29definitely feel much busier. Um so um

05:33just kind of diving into how programming

05:35has expanded. So looking at um overall

05:39and then the numbers that we saw grow

05:41the most is adult programming and teen

05:42programming. Um adult programming I

05:45think is a huge part of it is bringing

05:48on um Karen as reader services

05:50librarian. Um the position before her

05:53was a certain you know we increased this

05:55position made it bigger than what it was

05:56but previous to her it existed as a

05:58circulation manager and there was no

06:00programming uh expected out of that

06:03position and also adding to that is our

06:06technology librarian um Caitlyn has

06:09started doing a lot of programming

06:10homegrown programming and partnered

06:12programming for technology and for um we

06:15talked about fiber arts

06:16>> fiber arts yeah

06:18>> so everybody all of our leadership ship

06:20team is now doing programming and I

06:22think that contributed to this major

06:24increase for for adults but also for

06:26teens. Uh so

06:29>> and that's really wonderful that so many

06:31people are planning them. It's really

06:33exciting to have more of a staff

06:36involved in the creative that's really

06:38cool.

06:39>> Absolutely.

06:39>> Yeah, it's it's been nice and it's it's

06:42also um created opportunities for more

06:44partnerships which is really good and

06:46also more collaboration within the team

06:48as well. Um, and then you can look at

06:51these long, but you can look at the

06:54programming by kind of ages. And it's

06:56it's broken out this way because our

06:59ARIS reporting um, we have to we can't

07:02just say children, we have to report it

07:03by school age and then birth to age

07:05five. So, you can kind of see the

07:07numbers there. About the same for school

07:08age. Um, increased for birth to to age

07:11five. Um, and then all ages. We did a

07:16little bit of work with what does all

07:18age mean? Um, and then teens and adults.

07:20What I will say is these numbers now

07:22that we use Communico, which is our new

07:24event uh system. It has a system where

07:28we input after the program, we input all

07:31of our attendance numbers by age group.

07:34So, next year this time, we'll be able

07:36to just run a report and get every

07:37single number we need for errors by age

07:40group.

07:42Just like that. It will take no time at

07:43all. So, we're really excited about

07:45that.

07:46So that 30% increase in the number of

07:49programs. That's thanks to the staff.

07:51>> Yes.

07:52>> Impressive.

07:53>> And the friends of the library are

07:54helping fund it for sure.

07:56>> We've asked for more every year and they

07:57have said yes every year.

07:59>> So that is very helpful.

08:01>> That's a huge increase in team project

08:03programs.

08:03>> Yeah.

08:04>> Huge.

08:05>> Yep.

08:05>> And that's the future of our library.

08:07>> Jen does an amazing job with with her

08:09crew. and she's also one of the other

08:11initiatives that we've taken is pulling

08:13um the talent from our library

08:15assistants to help with a lot of these

08:18programs. So we had a book club that two

08:20of our library assistants ran together.

08:22Um we have Yeah. So, so and um some

08:27programs for kids that NATO was running

08:29who's one of our library assistants who

08:31works nine hours a week but like is so

08:33good with the kids and so really pulling

08:34on the talent that we have in house um

08:37to help work on some of these I think

08:38has been really really helpful

08:39>> and that enriches their jobs in a way

08:41that's going to make them so much

08:42happier and so much more willing to

08:44stay.

08:44>> Yeah, that's our hope, right? We want to

08:46develop the talent we have inside.

08:48>> Yeah. Um so yeah um collections remain

08:53very heavily used. Um adult and teen

08:56print use actually grew which is

08:59something that we don't usually see. Um

09:01so that's a huge win. Adult print so

09:04that's uh physical books um circulation

09:06increased almost uh 12%.

09:09>> Wow.

09:10>> Um that's a really big number. Uh and I

09:12and I think again there's a lot of

09:14reason for this. Um, teen print

09:17increased 24%. It's a smaller number. So

09:2124 sounds like a lot and it is a lot but

09:23it's a small number you know. And then

09:26uh children's print circulation

09:28decreased um by about 10%. You know

09:31trends are trends. It's not wonderful

09:33but I will say this is one of the only

09:34libraries I've worked at where uh

09:37children's circulation surpasses the

09:39circulation of all other age groups by

09:41so much. Um, so even at a loss of that,

09:45we're still doing much better than most

09:47other libraries in terms of children's

09:48circulation.

09:49>> So the early childhood educator and me

09:51had a little [laughter] my heart started

09:54when I saw that. But

09:56>> um,

09:58>> I know

09:58>> like really I went I think I gasped when

10:01I saw that.

10:02I [laughter] would feel confident in

10:04saying from like having pulled these

10:05statistics for years now for Westboro

10:07that is consistent like children's

10:09typically outpaces adult and teenations

10:12here in Westboro. I was just wondering,

10:14do you know, not that it wouldn't make

10:16me happy if other libraries saw a drop

10:18also, but I'm wondering, do you know if

10:21other libraries are seeing a drop also?

10:23Is this just a oneoff? I mean, and so,

10:25yes, I I don't want us to be the only

10:28saw drop, but uh so that's a great

10:30question. One of the reasons we do the

10:32errors report is what the MBLC does with

10:34this data is they compile it and then

10:36they release all of the data to us so

10:38that we can look at our comparatives and

10:40they actually hand us who our

10:41comparatives are. I think we're in group

10:43E. Um, and we can look at all of these

10:45statistics and see if we are consistent

10:47with other libraries. And if we're not,

10:48what can we be doing uh to address this

10:51issue that clearly we're having?

10:53>> Ideally, I would want us to be a oneoff

10:55and it's just this one time and then we

10:57go right back up.

10:58>> Well, and I'm wondering, does it have to

10:59do with population?

11:02>> Do we have do we for some reason

11:04suddenly have a smaller children's

11:05library population?

11:07>> Yeah, it's so hard to tell. So, there's

11:08so many factors, but it's definitely a

11:10statistic. anytime there's a change,

11:11we're taking a look at it to see if we

11:13can see a trend over years. Um, you

11:16know, one of the things in terms of

11:18adult collections, again, I'll give a

11:20little bit of credit to the to the two

11:22staff we have here who impact um our

11:25collections so deeply. Um, but also I

11:28think

11:29>> Can you explain how they they

11:31>> Yeah, absolutely. So, so Caitlyn's whole

11:34job is to figure out how to get books

11:37from

11:38like that come in and how do we get them

11:41into people's hands? How can we catalog

11:43them so that they make sense on the

11:44shelf? How do we make sure that they're

11:46in the system so that they're searchable

11:48and findable? Um, and how do we make

11:51sure that they look attractive and

11:53browsable? So, all of these pieces play

11:55in um in terms of her job and

11:58collections. And you can speak to that

11:59if you want to. I don't want to speak

12:00for you.

12:01>> Yeah, that sums up a lot of it. And um

12:03one of my big things professionally that

12:05I like to focus on um is access. So um a

12:09few years ago when we changed from the

12:11Dewey decimal system to our wordbased

12:12system that you're welcome that would in

12:15service to trying to make the books more

12:17accessible um to our patrons. So that's

12:19just one of the ways I do that and then

12:21but there's also a lot of um technology

12:24on the back end um from when

12:27our staff members decide to order a book

12:29and then the whole process through. So I

12:31see a lot of that Karen um facilitates

12:33all the ordering. Then after that um it

12:36gets to me and down to our um

12:38circulation staff that help u with

12:40cataloging.

12:42>> Yeah. And I I think that that covers it

12:44too. So So Karen sees it on kind of both

12:46ends, right? Um she handles all of the

12:48acquisitions piece. Um tracks all the

12:50acquisitions. She also does a lot of the

12:52ordering um and coordinates all of the

12:55other ordering that we have here. So, we

12:57have every almost every member of the

12:58leadership staff orders books. Um,

13:01they're on a schedule. So, this one's

13:03due on this day, this one's due on this

13:04day. Um, and we've done a lot to kind of

13:08change the process of how we order books

13:09here. And Karen's worked really hard on

13:11that. And then on the flip side, uh, in

13:13terms of circulation, um, how do they

13:16how do we address

13:19how patrons get our books and what's

13:22their experience in checking our books

13:23out and do we have good policies in

13:26place to help support that? Uh, but also

13:28running great reader services programs

13:30and getting people excited about about

13:32books and and book lists. Um, so

13:36great question. Thank you. Um, so, so I

13:40also think that one of our initiatives

13:42has been really focusing on right-

13:44sizing our collection and in that

13:46focusing our money, energy, and effort

13:48on what goes out, which is really new,

13:51beefing up our new collections, making

13:53sure we have the new stuff that people

13:55want. And if you you look at how we've

13:57set this place up, right, you walk right

13:59into the new books and we have made sure

14:03that they're also we've we've been

14:05working really hard on merchandising

14:08So, how do we make them attractive? How

14:10do we do displays? And that's also

14:11something that Karen works on is

14:12coordinating all the displays. So, how

14:15do we how do we really capture the

14:18essence of a bookstore? Because people

14:19love going in and browsing a bookstore.

14:21They've got face out. It's fun. It's

14:24people have how do we do that? How do we

14:26become that? Um, and so really really

14:29leaning into some some merchandising and

14:31honestly it's it's leaning into the

14:33expertise that people bring to the table

14:34here. So, I'm really excited to see that

14:38increase.

14:40Uh,

14:41>> and it's also exciting because over the

14:44past few years, um, there's been a much

14:45larger trend in probably many libraries,

14:47I would say most libraries for adult

14:49collections to have a drop in print

14:51circulations and increases in, um,

14:54digital. And I think we had increases in

14:56both.

14:57>> So, that's very exciting.

15:01>> Um, okay.

15:04Uh and

15:06um just kind of as a as a small we're

15:09mostly talking about collections here

15:10but um access and technology. So our

15:12wireless sessions was 5% so almost 8,000

15:15wireless sessions here uh in the

15:17building. That's huge. So that's a big

15:19piece of access that we offer to our

15:21patrons.

15:22>> What does that mean of wireless

15:24sessions?

15:24>> So that's internet people who access the

15:26internet in this building. Is that only

15:29on the local computers or is that also

15:32um the wireless statistic is separate

15:33from our um public computer access. It's

15:36a different network. So if you sit down

15:37and you want to browse the internet on

15:39your own device, that's those are the

15:41wireless sessions.

15:43>> Okay.

15:44>> One word

15:46increase number for us. But you know, I

15:48think that if you're someone who comes

15:49in here often, you walk around and we

15:52count I mean there's always somebody in

15:54here on their computer. uh table alley

15:57is always full. Um so I think that

16:00that's something that we're we're

16:01looking at and all this data is helpful

16:03in planning 55 West Main as well. So one

16:06of the things like wireless sessions

16:08rows we're having heavy use of our our

16:09wireless. Um we have three access points

16:13here that provide all the wireless for

16:15here. We're going to have 12 at the

16:17other space.

16:18>> You have how many?

16:19>> Three.

16:20>> I will have 12.

16:21>> Have 12. Some of that has to do with

16:23>> Yeah. It's probably hard to get in the

16:25two floors.

16:26>> Yes. And all the concrete and everything

16:28like that, but it's it's one of the most

16:29important services that we offer.

16:32>> Um, and

16:33>> can you sit outside here at 10:00 at

16:36night and get a signal?

16:38>> Yes.

16:39>> Okay. So,

16:40>> yes,

16:40>> I haven't done that here, but I have

16:42done it not not in other cities.

16:45Well, in our moving around,

16:48uh, [clears throat] and our lack of a

16:50signal, uh, I've I've gone and sat in

16:54front of Gibbons.

16:55>> Ah, yeah.

16:55>> Picked up the signal there.

16:57>> Yeah. I mean,

16:59>> it's closer to where I was staying and

17:01it was a great idea. And

17:03>> yeah,

17:03>> one of one of the libraries there said,

17:06"You know what you need is a hot spot."

17:09>> Yeah.

17:10And that was that was a godsend for

17:14those of us who were chomping on the

17:16television bit.

17:17>> Yeah. And you know, uh it's funny. It

17:20reminds me a lot of how libraries

17:23handled CO is that one of the things

17:25that we started doing was making sure

17:26that our Wi-Fi access extended into the

17:29parking lots

17:30>> and that we strengthened all of our

17:32Wi-Fi so that people could still have

17:33access to that. So yeah,

17:35>> cuz I think remember we talked about

17:37this over at the other space.

17:40>> Yeah, it broadcasted outside there too.

17:42>> Yeah,

17:43>> it's easy to park over there. That's

17:45>> No,

17:46>> I I I want to sound a note of caution

17:48about these excellent results, which is

17:50it might be because the patrons find

17:53this location nicer and more convenient

17:55or whatever.

17:56>> Absolutely.

17:57>> than the main library. And so this

18:00report next year is going to be very

18:01very interesting. I think it'll be it'll

18:04be fascinating.

18:05>> Yeah.

18:06>> If it turns out we should go back down,

18:07then we have we'll have to think pretty

18:09hard about

18:10>> we will.

18:10>> But we do. So

18:11>> we will. Yeah. So it's why it's

18:13important to not take one year as one

18:15year, right? We always have to look at

18:16the last five, the last seven. And for

18:18us, it's going to be hard. It's going to

18:19take a number of years before we feel

18:21like we have a solid apples to apples

18:23comparison.

18:24>> I mean, I know the answer to my

18:27question, so to speak. Is there any way

18:30we can keep this as a satellite

18:33operation?

18:35And not the answer is no. The town has

18:38other plans for the building.

18:39>> I mean, the the the honest answer is if

18:41the town wanted that and wanted to fund

18:43that, absolutely. Um but I don't know

18:45>> because it's already set up.

18:47>> I don't know that that's going to be the

18:48case. I do know that the select board uh

18:51is looking to work toward the community

18:53center project. Yeah. um and designed

18:55the whole first floor including the pool

18:58I think is the last I heard. So they're

19:00doing listening sessions on community uh

19:03center. I don't know enough about it but

19:07yeah

19:08>> it was so nice though that this

19:11operation has sailed so well.

19:14>> Yeah.

19:15>> Yeah. We've been really proud of the

19:17work we've done here and been able to do

19:18it on um very very little um honestly

19:23and we've had a couple of bumps in the

19:24road along the way but I think

19:26everybody's been good at at flexing and

19:28and meeting need here. It's been great.

19:30>> Thank you.

19:32>> Yes. Thank you.

19:33>> It's like everybody's dug deep in their

19:35head to come up with new and neat stuff.

19:38>> Yeah.

19:39>> You have.

19:40>> Yeah. And the last thing I wanted to

19:42point out on this sheet, I know we're

19:43taking a long time on this and I

19:44apologize, but that public service hours

19:46increased

19:48um 2,960 up 5.5% over last year. Some of

19:52that is the closure of two weeks that

19:54you'll notice. Um but some of that is

19:56also our move to be open year on

19:58Saturdays.

20:00>> Um that did increase overall um service.

20:02>> Public service hours means what? The

20:04days that were open

20:05>> hours we were open to the public.

20:06>> Okay.

20:07>> Yeah.

20:09Yeah, it's been great that the Saturdays

20:11that opened, we're having a lot more

20:12people Saturday, right?

20:14>> Yeah.

20:15>> When did the hours change? I'm trying to

20:17remember when that happened.

20:19>> That happened. Was it September?

20:21>> September.

20:21>> September. September.

20:22>> Yeah. So, almost a full year.

20:25>> Yeah.

20:25>> She's everything.

20:28[laughter]

20:28>> Thanks, Karen.

20:29>> I know.

20:31>> And she takes good notes.

20:32>> Mhm.

20:33>> With beautiful handwriting. I have I

20:36know. And her handwriting is amazing.

20:38>> [laughter]

20:39>> Look at that. Right.

20:40>> That is beautiful.

20:42>> So then the only other Oh, does anyone

20:44have any questions on any of that?

20:47>> No, but it's really impressive. So we're

20:49we're grateful for the incredible work

20:51that you I mean, first of all, you moved

20:52us in here perfectly, right? You did the

20:55perfect move in and then you

20:57>> But I looked that way.

21:01>> Kind of like like the duck analogy.

21:03>> Yeah, very much so.

21:04>> Yeah.

21:06like the duck is on top of the water

21:08moving very smooth but under the water.

21:13>> Yeah.

21:13>> Yeah. And we'll we'll we'll make sure to

21:16to pass that on to the staff at large.

21:18>> Yeah.

21:20>> More than just us three.

21:21>> We're impressed. We're in great.

21:24>> Thank you. It means a lot. Um, the only

21:26other thing I have uh to talk to you

21:28guys about in terms of the director's

21:29report before we get into building and

21:31transition is that we are done our

21:34summer reading 2026. Plant a seed read.

21:38Um, and I just wanted to share a couple

21:39of highlights with you guys. Um, we had

21:42818 total registrations um with

21:46attendance of over 1,500 people just for

21:48our summer reading program. It's huge.

21:51Amazing. We spent a lot of time

21:54brainstorming about how could we make it

21:55easier? How could we make all of the age

21:58groups not be these wildly different

22:00programs and speak to each other, make

22:02it easier for families or people of

22:04multigenerations.

22:06Um, and I think all of that planning did

22:08pay off. Um, we simplified a lot of

22:11things and tried to really make it fun

22:13to participate. I think that's the

22:15feedback um that we got. And um I don't

22:18need to go over all these highlights,

22:20but just know we we killed it. Uh

22:23[clears throat]

22:24[laughter]

22:25>> the numbers are incredible.

22:26>> Yeah. One thing I want to point out,

22:28which I love this, and I think Karen,

22:30you had put this in your uh monthly

22:32report, which is why I included it is um

22:34the response to the new format was

22:36encouraging. One of our adult prize

22:37winners said, "Thanks again. More

22:39importantly, book reading is a daily

22:41habit now." That was a problem.

22:43>> And that is why we do it. It's so

22:45important for all ages that we can build

22:47new habits no matter when.

22:50>> Um and so that's really why why we do

22:52this. So

22:53>> can I just share so at church two weeks

22:55ago this man who never talks he never

22:58talks and said let's share some part of

23:00the message. He said well you know I was

23:03reading only industry materials for so

23:06many years that I completely lost the

23:08habit of reading for pleasure. I signed

23:11up for this little line and he's won a

23:14whole bunch of prizes. He won a really

23:16good day. A whole bunch of different he

23:19was so exciting and he I wonder if

23:21that's him because instead now I'm

23:23reading every day and I didn't all have

23:25to do 20 minutes a day. But this guy

23:28never talks.

23:29>> He never talks and he was so excited he

23:31told about every prize he won. He told

23:32every prize he won.

23:34>> That's great. Very cool. I mean was he a

23:37mature adult?

23:38>> Yeah. Maybe 50s. No.

23:40>> Yeah. He wasn't a kid. And I I love it

23:43when the kids are getting their prizes

23:44and I'm always like and one little boy

23:47had Legos. He's like, I love these. So

23:51[laughter]

23:52excited. It was so much fun.

23:54>> Again, it's the staff that comes up with

23:56the ways to make it easier to

23:58participate, the ways to make it

24:00interesting and fun.

24:01>> Well, the staff are the library. That's

24:03it. That's the library.

24:04>> Yeah.

24:05>> Yeah. Yeah. We're all here to serve one

24:07purpose, which is how do we make

24:10Westboro Public Library the best library

24:12it is? So, everybody under this one

24:14purpose of service, right? How do we

24:15serve this institution in a way that

24:17honors it? And it's honestly your same

24:19purpose as well, right?

24:20>> Um, and so, yeah, I feel like it takes

24:22all of us. Uh, it takes every single

24:26library assistant understanding how

24:28summary is going to work and making that

24:31persontoperson connection with those

24:32kids that come up all excited. So,

24:36I couldn't have asked for a better

24:37summer reading program and we are

24:39already uh working on debrief and how do

24:42we do it better next year.

24:44>> So,

24:45>> but it's really fun to watch the staff

24:47interact. I'm not watching I'm here

24:48checking out all my millions of books

24:50but watching us.

24:51>> But no, but I see the staff I see this I

24:54see the staff interacting with people

24:55and it's fun. It's so much fun.

24:58>> You know, people are happy here.

25:00>> Yeah.

25:02>> And

25:02>> and I get my millions of books.

25:03>> Yeah. Correct.

25:05Not only you, we got we got some heavy

25:07hitters. Um, so that concludes my

25:10director's report for this month. Thank

25:14you.

25:15>> And now we have

25:15>> Oh, you know what? I'm so sorry. Can I

25:17add one more thing?

25:19>> No. Yes, of course.

25:21>> Uh, one of the things we've been working

25:23on is development of staff. And part of

25:26our development of staff is challenging

25:29staff to look for development

25:30opportunities outside of this library.

25:32And one of the ones that I had

25:34identified for our assistant director,

25:36Lynn, is the New England Library

25:38Leadership Academy. You have to apply

25:40and be accepted to to this. It's a

25:43threeday retreat. Um, and then it's a

25:46year-long program that combines people

25:48in leadership, middle management, uh,

25:51beginning of career, end of career, all

25:54to work together towards better

25:56leadership in libraries. Um, and it's

25:58run by a really great crew and she was

26:00accepted to the program. So, she'll

26:02start that in November. We're really

26:03proud of that.

26:04>> That's awesome.

26:04>> Yeah.

26:07>> Now I'm done. I'm sorry.

26:08>> That's okay. No, that was worth that was

26:10worth the interruption.

26:13>> Okay, so now we have the circulation

26:15borrowing polic circulation policy

26:18slashbaring policy and I believe that's

26:20because it's a name partly the name

26:22change.

26:23>> Yes. So, I'm gonna let Karen and Caitlyn

26:26talk about this because this is exactly

26:28their forte. They worked really hard on

26:30this. Um, is it we provided the clean

26:34version for you. Um, so that's what I'm

26:37going to put up on the screen, but if um

26:40the lined greenlined version, red line

26:44version is in the drive if you're

26:46interested in it. So, I don't know if

26:47you guys just want to talk a little bit

26:49about what changes you made and why.

26:51>> Absolutely. Um, so yes, we updated this.

26:55This is the circulation policy, which is

26:57one of the standard policies that all

26:58libraries have to have. Uh but starting

27:00with the name change, we wanted to make

27:02it clearer what circulation actually

27:04means to the general public by calling

27:06it a borrowing policy. Um particularly

27:09[clears throat] because it's stated

27:10right in the first sentence of you know

27:11what you need to actually have to borrow

27:14materials here. Um, and what we really

27:16wanted to do with this policy in

27:18cleaning it up and kind of stripping it

27:20down is to just really clarify um, you

27:24know, again that everybody needs to have

27:26an active library card and kind of what

27:28that means in terms of the

27:29responsibility of managing that library

27:32card in terms of the materials because

27:33we have the separate library card policy

27:36that states who's eligible for library

27:38cards and everything, you know, kind of

27:40around that side of it, but this is

27:42focused on the collection. that policy

27:44already exists.

27:45>> Correct. We we updated that uh last year

27:47that out.

27:49>> Yeah. Um and so the live form of this

27:51does have a link to that where it's the

27:53library card policy is highlighted is an

27:55active link

27:56>> to that policy as well. Um and so yeah,

27:59so this is focusing on actually

28:01borrowing the materials and in

28:02particular uh what collections acrew

28:05fines and what collections don't because

28:08one of the updates to this was making

28:09the statement that we are a fine free

28:11library meaning we don't collect overdue

28:13fines. That is something that has been

28:15the case for a long time now. Um I'm not

28:18sure entirely when that transition

28:20happened. It was

28:21>> 20 I started 2018. And I think that

28:24happened right after I started

28:2718 or early 19 I think.

28:29>> Yeah. But we hadn't ever written that

28:30into policy before. So now this is you

28:32know officially acknowledged as part of

28:34the policy and what that actually means

28:36in terms of the individual collections.

28:38Um but it gives us a lot of the wording

28:40in this gives us a lot of the freedom to

28:43still continue as our collection

28:45development policy changes over time.

28:48you know, um the collections that fall

28:50under this, the wording is broad enough

28:52that it still gives us flexibility for

28:54uh kind of futurep proofing this. And

28:57this also gives us the statement of um

29:00for state purposes, we need to be

29:03aligned about what we actually do in the

29:05cases of towns that descertify their

29:07libraries and the circumstances under

29:09what that happens. It's very rare, but

29:12again, to align with uh state

29:14procedures, we need to have something on

29:16file. So we wanted to that is this is

29:19the correct policy for that to be part

29:21of

29:21>> and we all became aware of that when we

29:23were afraid our library would get

29:24descertified when we had no air

29:26conditioning and no a lot of other

29:28things.

29:29>> Correct. I didn't have any idea about

29:31that policy until then.

29:33>> And it's [clears throat] actually it's a

29:34it's a question that we're asked on our

29:36AIS report each year is does your um

29:40board have a policy about lending to

29:42descertified libraries? Um, and we have

29:44not been able to click yes on that. Um,

29:46because we haven't had it in policies.

29:49Um,

29:51so hopefully we will we will now.

29:56Do you have anything you want to add,

29:57Kayla?

29:58>> Um, I do not. I think you covered

30:00everything.

30:01>> Okay.

30:03>> Are there any questions on this?

30:04>> I have two.

30:05>> Sure. one is um it mentions

30:10um in the borrowing privileges section

30:12in accordance with CW Mars policies. Do

30:14we need to call out those policies or

30:16provide a link or anything? It's a third

30:19paragraph from the bottom.

30:23I suspect CW Morris has a lot of

30:25policies and so we might have to dig

30:28through.

30:30>> Um where are we talking about?

30:32>> First

30:33paragraph. Yeah.

30:34>> Yeah. Um, we we could link to it. Um,

30:38the hard Yeah, I we could on the live

30:41version.

30:43>> Yeah,

30:43>> we could on the live version. We would

30:44just have to change.

30:45>> I know. That's my concern.

30:47>> Um, but we could just make a note to

30:49keep it up

30:50>> in case they do.

30:52>> So, the line version had all the

30:56if you check out a book, you get it for

30:58this many days. Check. And that we don't

31:00need that on here now.

31:01>> That's procedure more so than policy.

31:04>> Got it. So

31:05>> that makes so much sense.

31:06>> Yeah. So that allows us to be able to um

31:09respond to changes we're seeing in our

31:11borrowing and like if we need to start

31:12assessing fines for certain collections.

31:15Um this also comes about with um getting

31:17some of our special collections back um

31:19because sometimes they don't or we need

31:22to start

31:24this gives us more options in how to

31:26deal with that as the situation arises.

31:28So I'm I'm I'm understanding better now

31:32what the difference is between policy

31:34and procedure because it wasn't clear to

31:35me before. So thank you.

31:41>> Okay. Do we have do you have a second

31:44question?

31:46>> Actually

31:52so we need a motion to approve this. So

31:55I move to approve the borrowing policy

31:57with the addition of a link to the

31:59relevant W policies. Second

32:03everyone in favor raise your hand now.

32:07>> Anyone oppose?

32:19>> Okay. And now we have a transition

32:20update.

32:22>> Oh, that at least as complicated as the

32:25transition.

32:26>> Well,

32:29>> I'll try to read something.

32:33>> Um, I'm gonna

32:36>> So, we're combining this kind of

32:38transition update with a building update

32:40as well.

32:42>> Um, and so we thought we would start

32:43with going through a little bit of a

32:46building update. um and then kind of

32:49talk about transition and the work that

32:51the transition team has been doing. Um

32:53before I do that, I think you know who

32:56we all are, but I thought it would be a

32:58really great practice to introduce you

33:01guys to who we are to the project and

33:04the work we've been doing on the

33:06transition team. So, um I'm going to

33:09start that and then I will let you guys

33:11do do your own. So, I am Kate Graio. I

33:14am the director of the library. I am a

33:16voting member of the library building

33:17committee. Um I have been charged by

33:20you, the library trustees, to lead the

33:23library as library director through this

33:25transition process and build a library

33:28that functions the best it possibly can

33:30for the community of Westboro. Um this

33:33includes attendance at weekly

33:35construction meetings um monthly or

33:38weekly at this point. Um library

33:39building committee meetings maybe every

33:41two weeks. um uh participation in

33:45meetings with town, coordination of all

33:47of our uh furniture, fixtures and

33:49equipment. So, our FFN, all of our

33:51furniture that we're buying, we

33:53coordinate here. Um and also, uh a lot

33:57of design work as well. Um, and one of

34:01the things that we do, which I'll let

34:02you guys talk about a little more, is we

34:04also do weekly walkthroughs of the space

34:06to identify any issues that we see,

34:10things that haven't been addressed,

34:12things that are put in the wrong spot so

34:14that we can anticipate issues before

34:15they become problems. Um, and so doing

34:18that has allowed us to catch a lot of a

34:20lot of things. And so, um, I am just one

34:23piece of that transition planning and

34:25FFN team. Um, and so I'm going to let

34:28kind of the rest of that team intruse

34:30themselves.

34:30>> But they actually show up those meetings

34:32with a tape measure.

34:35>> And there are a lot of things that are

34:36not in the right place. Let's just say

34:39>> Oh, yeah. [laughter]

34:41>> Um, I'm Caitlyn Staples. I'm the

34:43collections and technology librarian

34:45here. And

34:49um, I guess I'm responsible for pretty

34:52much all of the things except for

34:53storage in the library. into anything.

34:55>> No, we interface with the public and um

34:58so one of

35:00>> um so from the collection side I've been

35:03working um well I also started this work

35:06with architects and our move to this

35:08site. So I work with the architects a

35:10lot to um help lay out the shelving

35:12plans and to make sure all of our

35:13materials are going um in places where

35:15they will fit. And that's a lot of

35:17counting and a lot of measuring. And

35:19it's my tape measure. I always have it

35:21with [laughter] me. Um, and so making

35:25sure we have all the things we need to

35:26display our collections and where they

35:28will fit. On the technology side, um,

35:32I'm pretty much responsible for all of

35:34our technology. I'm coordinating

35:36contracts, um, for new equipment that

35:38we're getting, making sure everything's

35:40installed and working, that our staff

35:41will be able to use it. Um,

35:45there's a lot that goes into it, but I

35:47think I'll leave it there [laughter] so

35:48I don't bog everybody down for the

35:50technology. a lot of new technologies

35:52that we'll be adding for this space. So,

35:54that's been a lot to coordinate.

35:56>> Yeah. And then you're going to be

35:57training with people on them.

35:58>> Oh, yeah.

35:58>> Yes. And coordinating the trainings and

36:00all of our technology is just

36:03increasing. So, the sheer volume of it,

36:05there's going to be so much more than we

36:07had prior

36:09>> um

36:11to in the old site. [laughter]

36:13>> It's a lot.

36:13>> Yeah.

36:14>> Yeah.

36:15>> Yeah. And so then my name is Karen

36:17Mattis. I am the reader services

36:19librarian here. Um, and just as Caitlyn

36:22is responsible for a lot of the

36:23technology and collections, I assist

36:26with a lot of that more from the

36:27personnel side. So, all of the

36:29circulation assistants um, report to me.

36:32So, I'm responsible for all of the

36:34scheduling, all of the training of the

36:36actual personnel. Um, and I assist with

36:38a lot of the collections as Kate already

36:40mentioned with, you know, displays, um,

36:42and making sure, you know, that the

36:44patron experience is kind of focused in

36:47this training that our staff get. Uh, so

36:49I support with the technology training,

36:51but outside of that, any of the

36:52procedures that we have, you know, a lot

36:54of the customer service training that we

36:56have is what I'm responsible for. So as

36:58part of this I have been part of the

37:01design team as well from the um

37:03beginning when then when that became the

37:05transition team meetings on Wednesdays I

37:08started attending those along with the

37:09construction meetings and in going

37:12through all of these building uh

37:13walkounds and things like that really

37:15trying to focus on what the patron

37:16experience is going to be as we're

37:18walking through. So paying attention to,

37:21you know, kind of what are the colors,

37:22what are the feelings in making sure

37:24that the furniture is going to be

37:25functional um for our current patrons,

37:28but also all of our future patrons and

37:30thinking about the flow of the

37:32circulation desk and the hold experience

37:34and how people will actually be walking

37:36around and accessing the collections and

37:37kind of really focusing on it from what

37:39that patron experience is going to be.

37:41And in other projects like this, correct

37:45me if I'm wrong, there would have been a

37:46designer hired specifically to do this

37:49job as someone to manage these things.

37:52But because this was a repair project,

37:53we didn't do that. So, we're having our

37:56full-time library staff do all of that

38:00in addition to running a library.

38:02>> Yeah. So, we have some

38:03>> and having all the numbers.

38:04>> Yeah. We have some killer architects

38:06that are awesome to work with and

38:07really, really talented. and we had kind

38:09of an initial design of like this is

38:11what it could be. Um that was designed I

38:14think three years ago. Um it's changed

38:16wildly since then. One of the things

38:18that we've been able to do as a team is

38:20uh we're still running numbers I think

38:22but we've increased shelving from the

38:25plan that like when I started here the

38:27plan was I don't know how much linear

38:29footage of shelving but I think we

38:31almost doubled it pretty close. Um and

38:33so really some of these collections we

38:35thought we were going to have to get we

38:36no longer have to. And that is that's

38:39the people in this room that are looking

38:40at you doing work to maintain and

38:43preserve the books that really are the

38:45core of what we do here. And so we have

38:48if there's an empty wall, we've put a

38:50shelf on it. And you you'll see and and

38:53one of the things we're going to work on

38:54is kind of like here's here's what it

38:56used to look like, here was kind of

38:58design one, and here's what it ended up

38:59looking like. So we can really see um

39:03what that what that looked like. I I I

39:05don't know anything that happened before

39:06I started, but I knew when I started it

39:09was very important to me that we get as

39:10much staff, people who actually work in

39:12a library, people who have experiences

39:14in other libraries. And both both of

39:16these two, myself included, have been

39:18through renovation projects um before

39:20and have worked in libraries that have

39:22opened that have opened with desks that

39:24don't work, that have opened with things

39:26that aren't useful. Um, one of the

39:29things that we're dealing with, which we

39:30just found out this Tuesday meeting, is

39:32that all of our lights are on motion

39:34sensors? And no one saw a problem with

39:36it, and the three of us were like,

39:38"What? We can't have those on motion

39:40sensors?" Um, because I have myself

39:43worked in a library where I'm sitting at

39:45the desk, all the lights turn off, and

39:47there are people sitting in study perils

39:49like, "What is going on here?" Um, so

39:52we're working on that. But those are the

39:54type of things that I think if you're

39:56not someone who works in a library, you

39:58don't you don't I mean another item to

40:00mention. There is a thousand thermostats

40:03>> really

40:04>> every there's

40:05>> and they're all at like children face

40:08height children height

40:10>> and you know we look at them and we're

40:11like we're going to have to cover these

40:12with acrylic covers. People are going to

40:14touch these

40:15>> and the big red

40:18>> they were like oh why we no they won't.

40:20I'm like yes they will. They're like

40:21okay well we'll tell you how many there

40:23are. you can pay for and coordinate them

40:24getting installed.

40:25>> It sounds like residency. [laughter]

40:27>> Yeah, there's um the emer the fire panel

40:31and like that setup requires um

40:33communication to the um areas of

40:37>> refuge. refuge and um right on the

40:39Parkman Street entrance where our book

40:41drop room is going, there's a very very

40:44bright red emergency phone personnel to

40:47use if there's an emergency, but there's

40:48no

40:49>> So, we have to find a cover that's going

40:51to be okay with the fire department.

40:54>> It's it's a whole thing, but but this is

40:56work that like our design team is not

40:57doing. We need to do this and we've got

41:00to figure it out. And so, this is the

41:01work that we're doing kind of on a daily

41:03basis when we say we're busy. It's weird

41:05little things in the house you don't

41:06live in.

41:07>> Uh and so so yeah, I mean I don't I

41:10don't ever want to degrade the work that

41:12our architect team is doing. They're

41:13excellent. They're they're humans, but

41:15they're excellent. And uh but yeah, we

41:18didn't have an interior designer. We

41:19didn't have a coordinator of any of the

41:22stuff that we're doing. Um and so like

41:25when you walk through, I hope it will

41:26feel like librarians purposely decided

41:30where things are going to go. And that's

41:32how we gain because had a designer

41:34designed it, it would not have been

41:36designed

41:37for a library by librarians. So we're

41:40going to have something that was very

41:42intelligently designed and very

41:44beautifully

41:45>> intentionally designed.

41:46>> Intentionally designed.

41:47>> I think what you'll find if it really

41:49works is that nobody notices it.

41:51[laughter]

41:53>> People you won't get complaints. You

41:55will say here that kind of thing.

41:59lost a few years and gave a few gray

42:01hairs but uh but uh

42:04>> can I charge to the project? [laughter]

42:08>> Love to do that.

42:09>> A different thing about the architect

42:11and this is from way before your time

42:13but they did the renovation for the

42:15Shrewsbury Library like 10 or 15 years

42:18ago and if you it's worth visiting there

42:20because it's

42:20>> beautiful. It's beautiful.

42:22>> I think they had they managed to expand

42:24considerably.

42:25>> That was the project I I worked there

42:27then.

42:27>> Oh, okay. Yeah. as a project

42:29>> and they're really nice. They're really

42:30nice to talk to. They're really nice to

42:31work with. They're

42:33>> Oh, they're very kind and respectful and

42:34they have been they have been one of the

42:36only groups that we've worked with that

42:37have been very respectful of my position

42:39as library director. Um it's been a a

42:41little bit of a hard road being a woman

42:44in a position of power. Um and we've

42:46been doing Yeah, we've been doing work

42:48on that. And so I I will say it's been a

42:51little bit of an uphill. This project's

42:52been a little bit of an uphill um for me

42:55professionally. So, but we're getting

42:57there. I'm doing it for the team. I'm

42:59doing it for the library. So, so anyway,

43:02that being said, we just wanted to

43:03introduce ourselves as members of this

43:05transition team.

43:06>> This is incredibly valuable. I think you

43:08need to do a town meeting and tell

43:09everyone in town this honest to God.

43:10Honest to God, don't you think? Don't

43:12you think it would be?

43:14>> Let's get it first. We We absolutely

43:16should present um October. We should

43:19just put up a do a fiveminute

43:20presentation. Here's what we did.

43:22>> Yeah. And actually, I think I think

43:23October's a good if we can get on the uh

43:25beginning agenda for October, just to

43:27invite people to the grand opening.

43:29>> Oh, yeah.

43:30>> Just really quickly, I think that would

43:31be really valuable. Um, we'll go over

43:34what this stuff is after. But, um, I

43:36want to start with the good stuff. Um,

43:38which is You want to see what the

43:40library looks like right now?

43:41>> Yes.

43:42>> Um, so we're there every week, more than

43:44once a week.

43:45>> Wow. That's shelves. Recolation bench.

43:48That's

43:49>> This is children's.

43:50>> Okay. Um, and this is the metal

43:52shelving. The metal shelving will have

43:54wood end panels and canopy tops, so

43:57you're only seeing the metal right now.

43:59Um, and it doesn't look as good on the

44:00screen as it does in real life, but um,

44:03those are a green color called Oliva.

44:06Um, and the back ones are storm. Uh, and

44:10they'll have matching wood to this

44:11circulation desk. Um, and so really

44:15we've leaned into nature. Um, and you'll

44:18see our beautiful trees and we have our

44:20beautiful little playscape that is being

44:21delivered

44:23probably the end of next week.

44:24>> So, when you say wood end panel, so you

44:26won't see that metal on there.

44:27>> No, it'll just be wood. Wood wood.

44:31And then it's got caps. You can use the

44:33tops for displays or

44:34>> tops for displays. And some of these

44:36will have um slat wall so that we can

44:39put displays on the end end panels.

44:41>> Um, are there that there's sort of

44:44grayish stuff on the floor? Was that the

44:46final floor? Is that actually protected?

44:47>> Floor protected. Yeah. Yeah.

44:49>> The carpet's beautiful. Carpet's

44:51beautiful.

44:51>> Um, this is the other side. So, if

44:53you're uh where the picture books were.

44:55>> Um, this will still be picture books,

44:57but notice we have picture book

44:59shelving.

45:00>> Uh, that will hold it up nicely. This is

45:03again that storm blue color. Um, up

45:06here. Uh we don't have as much room as

45:08we thought, but I commissioned an artist

45:10to work on really cute cartoony um

45:14pictures of birds from our uh our bird

45:17displays.

45:19>> Great.

45:19>> And so we're going to have those made

45:21into decals that we can put up on that

45:24wall.

45:25>> Birds with just just the gift that kept

45:28giving, you know, and they're so cute.

45:30So we're working on that, but that will

45:32be a project. Hopefully we'll get done.

45:34>> People may know already. They're all

45:36displayed at Tik Totio. Yeah.

45:37>> Yeah.

45:38>> Yeah.

45:38>> Are they on display there? Cuz I went

45:40there, bottom floor, right under the

45:42stairs. It's

45:43>> We went there a couple weeks ago. I'm

45:45like, "Oh, I want to see if the birds

45:46are around or if I can go see them. I

45:48didn't realize they were on display." We

45:49walked right by them.

45:50>> I'm in show appropriate bases

45:54really for both of them so that they

45:56look purposely built in in the in the

45:57spots that we've identified. So, really

45:59hoping to make those

46:01>> and we care about those birds at the

46:02Edarium. It was beautiful. the the young

46:04man who showed us his the smaller one.

46:07He showed it to Ed and I ed and he

46:09explained it with just such passion.

46:13>> So yeah, he's actually moved to um the

46:16Netherlands, but

46:17>> is that where he went?

46:19>> Yeah. What's that?

46:20>> I didn't realize he went there. I

46:21thought he just found he's um he and his

46:25husband felt this was not a good place

46:26to live. So

46:27>> that's fair.

46:29>> Well, all the luck to him because he was

46:31always good to us. Um this is again the

46:34children's room kind of from the

46:36entrance. Um so you can see all of this

46:39exposed sky blue um with these clouds in

46:43place and these cloud lighting. These

46:45are trees that right now these lights

46:48that go around them are silver. That was

46:50an error made. So they will be replaced

46:52with green ones. Um and there will be a

46:56couch here, a couch here, and then that

46:58place gate right in the middle of the

47:00trees. Um, so it's really going to be a

47:03super attractive and fun place to be and

47:04not feel like a basement at all. Um,

47:07which we're we're really excited about.

47:09This is upstairs, um, in the adults

47:12area. This is the teen room. So, where

47:15we blocked off all of the was fiction

47:18shelving

47:19>> um, to be the teen room. So, you can see

47:20all the glasses in. Um, on the other

47:23side of this is a white countertop for

47:26the teens to use. The TV will go right

47:28on this wall inside this room. Um, and

47:32yeah, it's this is uh going to be large

47:34print.

47:36>> Great.

47:37>> Yeah.

47:38Um, this is the ceiling of the teen

47:40room. It's got this beautiful chevron um

47:43in the teen colors. U really just giving

47:46it some some really cool uh feelings in

47:50there. This is our adult shelving and we

47:54are in love with it. So again, picture

47:56it with wood end caps. These ones will

47:59not have canopy tops because it would

48:00just feel like the roof was coming in on

48:02you. Um, but one of the things that we

48:06did early, so again, um, we spent

48:09>> three hours in a Sherwin Williams

48:10picking out all the things and then we

48:12had to write, we really did. We had to

48:14write where we wanted everything. And

48:17one of the things that like I was

48:18adamant about, but my team agreed with

48:20me, is um, making sure that the paint

48:22didn't go all the way up on these

48:24columns. and it really worked out nicely

48:27um where that shelving hits. So, we just

48:29think the books are going to pop on this

48:32dark shelving. The books are going to be

48:34the highlight, which is what we really

48:36want. And the wood that we picked for

48:37this uh room is a really nice neutral,

48:41beautiful color. We actually saw it in

48:42another library and fell in love with

48:44it. Um and our the Tucker interiors who

48:48is amazing to work with. Um they were

48:51able to figure out what end panel, you

48:54know, wood that was and so we were able

48:56to order it. Um which was great. So our

48:59magazines we think,

49:01>> don't hold me to it, will go kind of

49:02like right here. Um down here is that

49:06other little study room. Um,

49:12so like her conversation, one of the

49:15things we noticed when we walked around

49:16just like pointing things out is that

49:18they had put a thermostat on one of

49:20these columns right here. And we were

49:22like, well, a shelf is going there that

49:24that needs to like we need to move that.

49:26And like again, our architect team was

49:27like, "Sure, yep, we'll take a look at

49:29that. We'll make sure um LBC uh looks at

49:32that." And they got it fixed before the

49:34shelving was able to get in. And so I'm

49:36grateful that right that we have such

49:38eagle eyes that you guys work so hard on

49:40on making sure that we identify these

49:42things because if it had waited for

49:44installation it would have been a bigger

49:45mess. Um these we love this. Okay so

49:49this is that back accent wall that's

49:51that terracotta color and these are you

49:54can't tell but they are on casters. So

49:57these are mobile shelving. We made sure

49:58to get concealed casters so that I have

50:01a thing. I don't want to see wheels. Um,

50:03so we had to go through some products to

50:06get these concealed casters. These will

50:08be wood and wood topped. Um, and so

50:11these are completely movable anywhere

50:13that we need. We have two other units in

50:14front of large print that are also uh

50:17movable units.

50:18>> It's also wise that people who might

50:19want to move them don't see wheels.

50:21Correct.

50:22>> Correct. Inviting. Yeah.

50:24>> Yeah. And also, I feel like every time

50:25they put the wheels on, they're a little

50:26bit of a tripping hazard. I don't I just

50:29It's going to look beautiful. And um you

50:31also made sure to get flush mounted so

50:33that the there's no lip on the wood.

50:37Sometimes they do lips and I feel like

50:38it doesn't look as good. So flush.

50:42[laughter]

50:43It'll be beautiful. Uh this is one of

50:46our favorite um places which is the uh

50:49historic front room. So this is that

50:51ramp as you go up. Um, and this will be

50:56uh a frosted glass panel and then it'll

50:58be a glass railing here that goes down

51:01either side of that ramp. Um, this is

51:04our circulation desk. And you can see in

51:06here we've done this sage green on the

51:09um in that whole kind of center room and

51:12we've done a darker green in the two

51:14side rooms. Um, we just feel like this

51:16color really makes all of that beautiful

51:19plaster work pop and we really wanted to

51:22accentuate the beautiful woodwork in

51:24that old section because it really is

51:26beautiful. But we love this view because

51:28you get this old side of it, but then

51:30you get to peer in to this other side.

51:33And one of the things we did when we

51:34were picking out paint colors and looks

51:36is we stepped in every section of it and

51:39looked at what you'd be able to see to

51:41make sure that it flowed and it matched

51:43and it worked. Um, and so you can see

51:45here we have that hanging

51:48sound absorption. I don't know,

51:50pendants.

51:51>> Pendants.

51:52>> Pendants

51:53>> and lighting. Um, and we're really happy

51:55with the height we got on that. It

51:57doesn't feel like it's coming down on

51:58your head. When they they when they

52:00first install things, they install it

52:02and then they wait for you to kind of

52:03tell them where you want it. Um, and we

52:05were there. I think it was the day the

52:06two of you were there, too. And they had

52:08kind of just put it really low. And so

52:10we tested it a few times and we were

52:12like, you know, bring it up to this many

52:13inches from the top. And it looks so

52:16good, especially because remember we now

52:18have that skylight

52:21um right next to it. And so it it's

52:24going to look absolutely gorgeous. And

52:26here you can even see our hold shelving

52:28again in that navy color. Um and it's

52:30very purposeful hold shelving with that

52:32um those kind of stands coming up on it.

52:35So

52:36>> yeah, I like it. probably telling you

52:38something already deeply know, but this

52:41these colors look old and you're

52:43transitioning to modern.

52:44>> Yeah.

52:45>> Is that there's a sort of pinkish orange

52:47around the arch? Is that permanent? That

52:49the final color?

52:50>> Sienna. It's sienna.

52:51>> So this one right here, this is that

52:53terracotta color that So it's the same

52:55color that's way back here.

52:57>> Okay.

52:58>> And it's in all of the transitionary

53:00spots.

53:01>> And it doesn't look that color in real

53:02life. It does look sort of pinkish in

53:04this. That's the light on it.

53:07>> We'll do we'll do a tour once the place

53:09isn't a disaster. I like how bright

53:11everything looks. Uh you know, cuz I

53:15wasn't sure once all the

53:17>> the shelving got in. I mean, I know the

53:19books aren't there yet, but it's still

53:21still everything

53:22>> bright. And the the card the plaster

53:25work up here, I had never noticed that

53:26before. It's white before, but in that

53:29green, it really pops. It was not only

53:31was it white, but it was also matte

53:33finish.

53:35>> So, this has a sheen to it, which is

53:37something I noticed right away.

53:39>> Yeah.

53:39>> And like I think that's why it pops so

53:40much, too, in the color contrast.

53:42>> Yeah.

53:43>> And the darker color green in the front

53:46reading rooms, there's a place right by

53:48the front door where there's the dark

53:50green and then there's the wood and then

53:52there's the light green that are they're

53:54very close to each other and they're

53:55just so pretty together. Yeah, we're

53:58we're pretty proud of that. Um, again,

54:00our our point was to highlight the the

54:02inherent beauty that already exists in

54:04that space, which is all of this

54:05woodwork. Um, so part of me is dealing

54:09with the fact that this lighting covers

54:11it, but that is a problem for another

54:13day. [laughter]

54:14Um, again, this is this is the the

54:18fireplace.

54:19Um, one of the things that we were able

54:22to identify and add is as we were going

54:23through all of the artwork, 77 pieces of

54:25artwork that we currently own, we have a

54:27full inventory of it. Um, we don't have

54:29enough wall space for it all to go back.

54:31So, we're we're doing some work on that.

54:33But, one of the things that we're doing

54:34here is we are putting a um an art TV.

54:38Um, it's a very specialty TV that's

54:41purposely for art. So, it looks like in

54:44a piece of art. Um, it's got a matte

54:47finish. Doesn't look like a screen. so

54:49that we can put some some of the art

54:51that doesn't make it back on the wall

54:52can at least be on the wall sometimes.

54:55Um, and we can also use it for things

54:57like uh we want to do an exhibition, we

55:01want to do whatever it is that we want

55:02to do. We have that option that will go

55:04above the fireplace here. Um, and so

55:07again, these are these are kind of

55:08blocking. That's a problem for another

55:10day.

55:10>> Janine was talking about the wood, the

55:12brown

55:14right there. It's so pretty there

55:16colors. They're also looking at a future

55:18home of the birds

55:20>> right here.

55:22>> And on the other side too, right?

55:23>> Yeah. Coming out a little bit so that

55:25they're really featured. And then the

55:27other side is going to be it sort of

55:29like a curio cabinet of sorts but with

55:31no

55:33um and this is a whole sitting area. So

55:35this is really a highlight of that whole

55:37front room. Like if we had a postcard of

55:40what the old section of the library was,

55:42this should be it. Um, and so I'm really

55:45excited about how that's going to look

55:47um, and feel, but still work in

55:49progress. Trying to get this fire

55:50extinguisher move to the other side,

55:52too, because that Come on.

55:55Come on. Um,

55:59and this is a view of I think that's

56:02still the same side.

56:03>> Other side.

56:04>> Other side because this is painted.

56:05>> Yes.

56:07>> Yeah. So, this is the other the other

56:09side of it. And the reason that we

56:11included this in there is um this is a

56:14great example of a couple of the things

56:15that we catch as we do our walkouts. So

56:18this fire um strobe was installed here.

56:24Um but our shelving actually comes up to

56:27here

56:28>> and so we had to ask them to move it and

56:31they did. Um we also you can see right

56:34here there was an outlet put right there

56:37that stuck out about 5 in. Maybe I'm

56:39exaggerating. It was big.

56:40>> It was I said three,

56:42>> right? Um but we didn't have three

56:44inches. A bench is going under that um

56:48window. And if I had to put it out three

56:51inches, we would not have 36 inches of

56:53clearance between that and the shelving.

56:56Um one of the things that uh was really

56:58useful is I I learned how to use AutoCAD

57:02so that I could actually measure out all

57:03the furniture and put it in in real

57:04life. And so I knew we would not have

57:07enough clearance. Um, so they were able

57:08to move that outlet down um to the

57:11bottom here. But all of these require um

57:15library building committee to vote to

57:17approve funding for those. So it's kind

57:18of a longer process. So the sooner we

57:20can identify those, the better.

57:22>> The detail that they see when they walk

57:24in that building is absolutely

57:25phenomenal. I mean literally they're

57:27they're run with their tape measure and

57:29it's just it's just incredible.

57:32>> Um so this is another view of that whole

57:33shelf section. So you can see these a

57:35little bit better. see this beautiful

57:37desk. This is a customuilt desk um that

57:40we all worked really hard to design. Um

57:42and so it's got a bookdrop standing um

57:47one standing

57:49works

57:50>> station um and this beautiful uh it's a

57:54navy blue. It's a really beautiful um

57:57finish u display stand for anything that

58:01we want. Um, so brochures,

58:04um, flyers, that's really going to be an

58:06information hub that lives between the

58:08two standing desks. Um, so all the

58:10stuff's there that anybody could ever

58:12want. And we decided to not put a lip or

58:15not do anything built in so that we

58:16could put whatever we want there. So we

58:18can put acrylic holders there. we can it

58:20really gives us the opportunity to be

58:23responsive with it because one of the

58:26things that we always say is the last

58:29time we were able to do anything like

58:30this was 50 years ago and we don't

58:31anticipate h being able to do it again

58:33for another 50.

58:35>> Um and then an ADA accessible um seating

58:39area seated workstation.

58:42Um, so we're really happy with how that

58:44desk turned out. The height, the width,

58:47where um the wires come out, everything

58:50was really thought of. Um, it took weeks

58:53and weeks and weeks to design that desk.

58:55So, I'm I'm very proud of it.

58:57>> And the carpet has little little streaks

59:01of color in that gray carpet. It's very

59:03very pretty.

59:04>> Yeah, we the carpet came out really

59:06good. Um,

59:08>> I have to say when I went in for that

59:09when it was even less done, I was so

59:11disoriented.

59:13>> Yeah.

59:13>> Because everything was missing or not or

59:15looked beautiful. I know. It's like,

59:17okay. [laughter]

59:18And especially the downstairs basement.

59:21That was totally I was just like

59:23>> somebody had to get me cuz I said,

59:25"Which way is out?"

59:27>> I had no idea.

59:28>> This is the basement. I showed this to

59:29you because you'll notice that our staff

59:31bathrooms are all torn up. They were

59:33originally not included at all in any of

59:35this. Um, but because of some issue,

59:38yeah, because of some issues with the

59:39piping, they actually did have to tear

59:41up all of the floors, which is

59:44>> we're not upset about [laughter]

59:46>> that means we get new toilets.

59:48>> Going to cry yourself to sleep on that

59:50one.

59:50>> New floors.

59:52>> Uh, you know,

59:52>> sinks. Are they touching the sinks?

59:54>> I think they're No,

59:56>> I think the six are the same.

59:57>> I can't remember.

59:59>> Maybe they can just fix one. The left

1:00:00faucet.

1:00:02>> It doesn't shut off all the way.

1:00:04>> We'll see. that that I think is

1:00:07>> I seem to remember I was the last

1:00:08building committee I was at. We voted on

1:00:10that and I think I think six were in

1:00:12there.

1:00:12>> Okay. Oh, great.

1:00:13>> Great. That be wrong. So,

1:00:17>> um this is the meeting room. Um we now

1:00:19have our lectern. There's like a little

1:00:21Well, it's big a lectern that holds all

1:00:23of our uh equipment, audio equipment,

1:00:26video equipment, everything that we

1:00:28need. Um, so we're going to have our big

1:00:31old TV in here so that we can show

1:00:34movies, but also people can run

1:00:35meetings. It's going to be beautiful.

1:00:37We're really excited about this.

1:00:38>> And this, don't forget the lighting.

1:00:41>> Oh, yeah. The baffle ceiling that's back

1:00:43lit so that it doesn't feel like you're

1:00:45stuck in a basement. Um,

1:00:47>> it's really nice.

1:00:48>> And at the end, the other end there's a

1:00:50sink and counter and

1:00:52>> cabinetry. Yeah, lots of I say lots of

1:00:55storage, but that's a lot. We we do not

1:00:57have nearly enough storage. We are we're

1:00:59going to have to do some work. Uh and

1:01:01that's okay. Um because I would rather

1:01:03have more books than storage.

1:01:06>> It looks like those are access panels in

1:01:08the floor.

1:01:09>> They are.

1:01:10>> What do you access?

1:01:11>> Um I think those are just microphones

1:01:13too. I think

1:01:14>> for microphones. I haven't looked.

1:01:15>> So one of the things I was doing is um

1:01:17reading sound system schematics. Like

1:01:21>> I don't know. We get hops all the time.

1:01:23We have to buy all the technology, all

1:01:25the TVs and stuff for it. So, we have to

1:01:26know that they're going to be

1:01:27compatible. Like,

1:01:29>> what do we need? What can we plug in?

1:01:30Where can we plug it in? Like,

1:01:32>> it's a whole thing.

1:01:32>> It's It's a lot. Um, but I think those

1:01:35are um

1:01:36>> ports where you can plug in microphones.

1:01:38And there's two more further down. It

1:01:40could also just be regular power, too. I

1:01:42didn't actually open the panels.

1:01:44>> Maybe we should next time we go.

1:01:45>> We should.

1:01:46>> Yeah, let's open them. Um, so that is

1:01:49that's that piece that I wanted to talk

1:01:50to you guys about is just give you a

1:01:52little view of um where are we at with

1:01:56the building, get you excited about it.

1:01:58Um, some really exciting dates coming up

1:02:00are tomorrow um our study pods are

1:02:03coming in. So, uh, that's super

1:02:06exciting. The floor boxes that they're

1:02:10supposed to plug into are in the wrong

1:02:11spot. So, that's a problem for another

1:02:13day. But, uh,

1:02:17they are getting delivered tomorrow. Uh,

1:02:19so furniture is starting to come and I

1:02:21think that's a really exciting part.

1:02:22They're also going to be working

1:02:23tomorrow and Friday on all of the end

1:02:25panels and canopy tops and all the

1:02:28shelving and then starting on all of the

1:02:30all wood shelving in the historic

1:02:32reading room. So, that's all wood to

1:02:34match what's in there. It's going to be

1:02:36absolutely beautiful. The original plan

1:02:38had no shelving in those two rooms at

1:02:40all. And so we are really excited to see

1:02:43how that comes out. It's going to be

1:02:45huge. So furniture starting to come,

1:02:47which brings me to this, which is our

1:02:49transition team.

1:02:51We have a core transition team here, um,

1:02:53that does work within the library. Then

1:02:56we also have the leadership team who

1:02:58meet weekly to also work on all of this

1:03:00stuff. Um and then we have an actual

1:03:03transition team that includes um our

1:03:06mover um LPA, so our architect team, our

1:03:10uh Vertex, our OPM. So it's this big

1:03:13team that gathers. Um we have vendors.

1:03:17>> Basically, every vendor that we work

1:03:18with attends that meeting and we work on

1:03:21how are we going to move this place to

1:03:2355 West Maine. Um and it is not going to

1:03:26be as easy as it was before. If you guys

1:03:28remember, if any of you were here for

1:03:30the meeting where we kind of outlined

1:03:31what we think it might look like. Um,

1:03:35where we're at today is we're at a point

1:03:38where we need to kind of lay out what is

1:03:40our actual plan. Um, for a number of

1:03:42reasons, but the biggest reason being

1:03:45we've got to coordinate the move. Um,

1:03:47I've got to get staff schedules approved

1:03:48by the union. So, all of these things

1:03:50have to be planned now. Um and so what

1:03:53we have been working on is um this is

1:03:57our calendar.

1:03:59>> This is amazing.

1:04:00>> It's very small.

1:04:02>> It's fascinating. I was so I was so

1:04:04happy to see it too.

1:04:06>> Yeah. So one of the things is that this

1:04:08room is going to become kind of our

1:04:11>> war room.

1:04:12>> Our war room. Uh all of our moving uh so

1:04:16we have already gotten delivery of some

1:04:17moving crates. So, for phase one of the

1:04:19move, we're going to start moving

1:04:21everything into here. So, after Friday,

1:04:24there's no more programming in this room

1:04:25or in this space. Um, but uh this is how

1:04:29we've been able to kind of keep track of

1:04:31every single thing going on because on

1:04:33top of everything else, again, we're

1:04:34coordinating all of the deliveries as

1:04:35well. So, we have to keep track of

1:04:38everything that has to happen. One of

1:04:40the reasons that we did it this way was

1:04:42to keep ourselves sane because we have

1:04:44we have so many files, it's not even

1:04:46funny. Um, but we also wanted to make

1:04:48sure that all staff understood what was

1:04:51going on, what was coming next. Um, and

1:04:54could also identify places where they

1:04:56would be really useful to help. Um, and

1:04:58so making it really, uh, tangible and

1:05:00visible as we get dates. Some of these

1:05:02are they're on sticky notes because we

1:05:05know they're probably going to move. Um

1:05:08but but one of one of the things that

1:05:10we've put in your packet is and

1:05:13leadership team's recommendation for how

1:05:15we move forward based on attendance at

1:05:18construction meetings, transition

1:05:20meetings. What is our best our best plan

1:05:23uh moving forward? And so I don't know

1:05:25if you guys want to

1:05:27want to talk about it. Sure.

1:05:31Um do you want to start there? Um sure.

1:05:36You're very good.

1:05:37>> Not everybody all at once.

1:05:39>> Just picking it down the line. I don't

1:05:41[laughter] know.

1:05:42>> Entirely research.

1:05:45[laughter]

1:05:46>> Take it away, Kate.

1:05:48>> That would be fun.

1:05:50>> Yeah. So, um, what we've been looking

1:05:52at, as Kate mentioned, one of the main

1:05:53things we're trying to figure out is

1:05:55staff scheduling around everything and

1:05:57how we can, uh, prevent as much impact

1:06:01as possible on public service and as

1:06:04well as our staff. So, because there are

1:06:06so many moving pieces to this, one of

1:06:08the great things is that we can do a

1:06:11phased approach um, with this. So there

1:06:14are things that can happen before we are

1:06:16technically allowed to kind of start

1:06:18occupying the space um and before the

1:06:21project is kind of substantially

1:06:23complete. And so that's what you're

1:06:25starting to see over here. There's work

1:06:27that we're doing here in this space

1:06:29while there is work that's being done

1:06:31over there. So um as Kate just

1:06:32mentioned, you know, we just had the

1:06:33bins delivered. We're starting to pack.

1:06:36We're starting to kind of work on that.

1:06:39And so then we've started to kind of

1:06:41plot out um things that are happening

1:06:44simultaneously

1:06:46and what uh the timing

1:06:50just kind of starts to look like for

1:06:51that. And so it really kind of starts to

1:06:54hit in September um when we start to

1:06:56lose some of the services here as we

1:06:58have to transition some services over to

1:07:00the old building so that way we can

1:07:02start testing everything there. Um, so

1:07:05staff is going to have to start really

1:07:07splitting our time between this space

1:07:09and that space. Um, so we're going to

1:07:11be, you know, kind of stretched even

1:07:12thinner as we have more staff members.

1:07:15You know, we're still maintaining the da

1:07:16the desks here and some of the services

1:07:19here. Um, but having more staff members

1:07:21start to um Caitlyn in particular

1:07:24working on technology install, all the

1:07:26furniture install, making sure

1:07:27everything's in place, making sure

1:07:28everything can be tested um and run

1:07:31through with that.

1:07:33So our first date we're looking at for

1:07:35that for phase one will be September

1:07:379th. Um that's our target day. Um good

1:07:41>> sister on the globe.

1:07:42>> It it is Mary

1:07:45>> it's uh the lynch pin for that is the

1:07:47internet. So that is the day we are

1:07:49hoping um we have scheduled um for the

1:07:53CW Mars internet. So we have a we have

1:07:56two we have a couple different networks

1:07:57but our main one is through CW Mars. So,

1:08:00they're supposed to be contacting um

1:08:03getting that coordinated with charter to

1:08:05get service over there. So, once our

1:08:07internet is done in this site, all of

1:08:10our access points are all coming down,

1:08:12all the technology, all the computers,

1:08:14um we're going to go take a trip to 55

1:08:16West Maine.

1:08:17>> So, internet's going to end here on the

1:08:209th.

1:08:21>> Our regular internet will end, but we

1:08:24have about 25 hotspots.

1:08:26>> Okay.

1:08:26>> So, plan

1:08:27>> and a plan.

1:08:29There 25 hotspots in plants. So what

1:08:31we're doing is we're recalling all of

1:08:33our hotspots right now

1:08:35>> and we are going to

1:08:37>> Okay. It's for the good of the public

1:08:39dot. [laughter]

1:08:43>> Yeah. So we can um so we will still be

1:08:46able to maintain we're going to be

1:08:47moving all of the public computers over,

1:08:48but we have laptops for backup that

1:08:50we're going to have set up for people to

1:08:52still be able to use. Uh we will still

1:08:54have what we're going to do with those

1:08:56hotspots is we're going to set them up

1:08:57in various locations around the library

1:08:59and we're going to have signage that

1:09:00will say if you're sitting at this

1:09:01table, this is the hot spot that you can

1:09:04use. Here's the network name you're

1:09:05going to look for. Here's the password

1:09:06you're going to want to use for this.

1:09:08And so we will have a number of those

1:09:10stations um set up throughout the

1:09:12library because one thing with the

1:09:13hotspots is that they can only have so

1:09:14many devices on them. So we're going to

1:09:16need to kind of be aware um and that's

1:09:18why we need more of the hotspots back so

1:09:20we can make sure that we're still able

1:09:22to handle All of our staff computers

1:09:24will be running on those hotspots. All

1:09:27of our public computers will be running

1:09:29on those hotspots. All of our Wi-Fi will

1:09:31be on those hotspots. It's a period of

1:09:33of about two weeks. Um, but if we do

1:09:35that, the benefit is that all of those

1:09:38big So, the biggest thing that holds

1:09:40things up is not getting our technology

1:09:42in and running. We have so many new

1:09:43systems that have to be installed for

1:09:45third party. Um, and so that gives us a

1:09:48little bit of a boost to be able to get

1:09:50our new copier installed, to have Scanex

1:09:52come and do our new uh, scanning and

1:09:55scanning system uh, in place to get all

1:09:58of the p the staff uh, service point

1:10:02computers up and running and connected

1:10:03to the network, making sure those APs

1:10:05are working. So, if we can do that and

1:10:08and really we we're going to call it

1:10:10limited services, but we're still

1:10:12offering many of the services. The

1:10:13biggie is that uh public printing will

1:10:16not be available.

1:10:18Uh that is the the biggest impact is

1:10:20that we we do not have a way to print uh

1:10:23once that network is gone.

1:10:25>> But there's staples.

1:10:27>> There's a lot of options. It's you know

1:10:30and and and and what we gain from that

1:10:33is that our actual closure time uh ends

1:10:37up being about four and a half five

1:10:39weeks rather than what could have been

1:10:41seven or eight. And it sets us up to

1:10:43really kind of run once we get into that

1:10:46phase and really focus on uh setup and

1:10:51building our processes and training our

1:10:53staff versus working on setting up all

1:10:55of the technology. Um and real

1:10:57realistically our technology team is one

1:11:00person. And so how do we how do we a

1:11:03expand that b give her help and also

1:11:06make sure that that uh she is free to

1:11:09work on collections once the collections

1:11:11are moving over. So so that's our best

1:11:14laid plan. So so phase one uh starts on

1:11:17September 9th. We go through a period of

1:11:20about two weeks. Substantial completion

1:11:21on the building is still set for

1:11:23September 23rd.

1:11:25>> 24th

1:11:25>> 24th. Um September 23rd is a Wednesday.

1:11:29September 24th is the Thursday.

1:11:31So, what we are recommending is a

1:11:35closure to the public at 5:00 p.m. on

1:11:37Wednesday, September 23rd.

1:11:40Um, with a reopen

1:11:44on Monday, November 2nd.

1:11:48Um, and within that time frame, we've

1:11:50got a whole bunch of stuff going on. Um,

1:11:53so we would close the public. The next

1:11:56day we would prepare for the big move,

1:11:59the phase two move. And then the day

1:12:01after that, a Friday, the big move

1:12:04happens. The movers come, they take

1:12:06everything over to the new space. That

1:12:08will take, you'll see it on here, it'll

1:12:09take a period of time for that move to

1:12:12happen. Um, and a lot of coordination,

1:12:14and we have a lot of things going on at

1:12:16the same time. Um, and so if you're if

1:12:19you're interested in more of the like

1:12:20nitty-gritty details of what we would be

1:12:22doing during that time. Um,

1:12:26it's here and we're happy to talk about

1:12:27it. Um,

1:12:30but realistically in looking at what

1:12:32other libraries have done in talking to

1:12:34other libraries and looking at the MBOC

1:12:36recommendations and then working with

1:12:38our construction team, I think this is

1:12:43the soonest we feel comfortable with um

1:12:45is really looking at um aiming for

1:12:49November 2nd as a grand reopening with

1:12:51uh planning our big reopening grand

1:12:54opening party for Friday the 6th. Um,

1:12:58and there's a couple of reasons for

1:13:00that. I think we're going to have a lot

1:13:01of items on our punch list, but just

1:13:03just yesterday, construction, they told

1:13:04us about kind of two major issues that

1:13:08that are going to take some time to

1:13:09resolve and if this is our plan, they

1:13:12may resolve prior to opening to the

1:13:14public, which would be really beneficial

1:13:16because they're things that will have

1:13:17impact if they're having to be worked on

1:13:19while we're open. Um, and so

1:13:23this is kind of the plan that we're

1:13:25laying out. I feel comfortable with it.

1:13:28Um I don't feel com I don't think we

1:13:30could do it any sooner than that. I

1:13:31think we learned a lot from our first

1:13:33move here which was two weeks which was

1:13:34that was not enough time. Um that that

1:13:37was not enough time and we got it done

1:13:39and I'm proud of the work we did. Um but

1:13:41this is much more involved um than our

1:13:44first move in here was because here we

1:13:46could just kind of throw things in the

1:13:47back and

1:13:49>> deal with them later.

1:13:50>> Deal with them later and we don't have

1:13:51anywhere to throw anything.

1:13:52>> Now is later.

1:13:54>> Now is later. and and one of the

1:13:56libraries actually said to us, "Later

1:13:57never comes.

1:13:59So, you better just just get it right

1:14:01the first time." And uh and I think

1:14:05I think we've done as much brainstorming

1:14:08as a staff of people can do to come up

1:14:11with a plan that we feel is is going to

1:14:13work. And again, one of the things I

1:14:15want to mention is our goal is November

1:14:182nd,

1:14:20but

1:14:23should we feel super comfortable the

1:14:24week before, there's no reason that we

1:14:26can't soft open. And I would rather have

1:14:29the ability to soft open than feel

1:14:31rushed to reopen on a date that we're

1:14:33not comfortable with. So that was why I

1:14:36think we're we're kind of targeting

1:14:37that. We were targeting the week before

1:14:39that, but I think given how

1:14:40construction's gone the last few weeks,

1:14:42we're we're we're more comfortable here.

1:14:44Um, and so I think with that, we're

1:14:46happy to answer any questions, but what

1:14:48we would be looking for is um

1:14:53possibly a vote to support our

1:14:55recommendation. What would be the

1:14:57process to let the public know this

1:15:00timeline?

1:15:02>> So, so yeah, so that we we we can't do

1:15:05anything till after this meeting, right?

1:15:06Like so that's this is what we've been

1:15:08waiting for is like once we get a yes we

1:15:10can move. Um and so there's there's

1:15:13different steps to this. Um so the first

1:15:15one is what impact is happening now

1:15:18before phase one. Right? So talking

1:15:19about not having public printing from

1:15:22this day to this date or preparing for

1:15:24our move, putting signage out everywhere

1:15:26it goes. Making sure that our main page

1:15:28on our website is always here's what's

1:15:30coming. Um I think there will be pieces

1:15:34that we'll want to keep vague, right?

1:15:36like we might say reopening first week

1:15:37of November um and just kind of see how

1:15:41it goes. But I we want to be very clear

1:15:43about when is our close date because

1:15:46that is set in stone and what does that

1:15:49mean for for library services and so

1:15:52we're working on a communication plan

1:15:53now. Um and really trying to get that

1:15:55out everywhere we can. And once that's

1:15:57out, our plan then is how do we

1:16:00communicate and get as many people

1:16:02excited as possible about the reopen? I

1:16:05don't think that'll be hard.

1:16:07>> I hope not.

1:16:08>> No, I I think people will be will be

1:16:10excited to see it and I'm really hoping

1:16:12we can capitalize on that.

1:16:14>> Yeah. [clears throat]

1:16:16>> Excuse my voice. It's just so wonderful.

1:16:18Um, what will the manpower

1:16:23be like for this move? because I work

1:16:26with the Boy Scouts and the and the

1:16:28Eagle Scouts as well as a lot of the

1:16:31seniors in the high school who have to

1:16:33do, you know, honor stuff that if

1:16:35because they can't do the, you know,

1:16:37where exactly to put things, but they

1:16:38can do some of the homework.

1:16:41>> Um, when we know if you need people to

1:16:44help you,

1:16:45>> the the good news about us is it's just

1:16:46kind of like our move to temp space. We

1:16:48shouldn't need any any we have an

1:16:51amazing moving company. In fact, we're

1:16:53getting the same crew that we had last

1:16:54time because they loved working with us

1:16:56so much. So, it's the same guys coming

1:16:58in. They were so great. So, they're so

1:17:00excited to come back and help us. Um,

1:17:03another benefit in terms of just moving

1:17:05stuff is that there's only a few things

1:17:08coming back with us from here.

1:17:10>> Uh, books.

1:17:11>> Yeah, it's all the books. I mean,

1:17:13really. But, um, yeah, I mean, in terms

1:17:15of furniture, um, a lot of the furniture

1:17:17you see out there, so none of the

1:17:19shelving is coming with us. Um,

1:17:21>> what are we doing with it? Selling it.

1:17:23>> Uh, no, it's going to be recycled. The

1:17:24metal is going to be recycled. Um, it's

1:17:26not usable for any other library. Half

1:17:28of it broke the minute we tried to set

1:17:30it out here. So, it's Yeah, but but we

1:17:34do have a process for de accession of

1:17:35library furniture. So, there's a whole

1:17:37process we have to follow based on state

1:17:39law and also um you know, just doing

1:17:42doing the right thing u by libraries in

1:17:44the town. So, um Lynn is in in charge of

1:17:47that project. Um, so she's going to be

1:17:49helping work on how do we make sure that

1:17:51the furniture that we have here that we

1:17:53didn't take with us goes to a place

1:17:54where it's going to be used. Um, so

1:17:57we'll be working on that. Um,

1:17:59>> I want the scales.

1:18:01>> You know what? They're yours.

1:18:04>> You win.

1:18:05>> You got them. Um,

1:18:06>> they are fascinating.

1:18:08>> They are fascinating. And we're working

1:18:10with the town manager right now because

1:18:11their plan right now is to use the space

1:18:13in November for voting. Um, and so

1:18:15working with her to figure out how much

1:18:16space they need vacated, how much what

1:18:18furniture they would like to keep for

1:18:20that. Um, yeah, I think that's a really

1:18:23great idea. We have great parking. It's

1:18:24a great space. So, um, so

1:18:28>> high school won't have to close,

1:18:33>> right? I have another idea for you not

1:18:36to think about, but this information you

1:18:39presented tonight and the process has to

1:18:42be condensed into a book, one for

1:18:46history and one to sell on the market to

1:18:49other places like libraries doing this

1:18:52and it would be an income but you have

1:18:54documented everything. So, putting it

1:18:57together as a book, even if it's a um

1:19:01you know, you don't have it published,

1:19:02but you could very easily get it

1:19:04published because no one really knows

1:19:06how to do this kind of thing. Down to

1:19:08the minutia, you did it.

1:19:10>> Yeah.

1:19:10>> And so this for the historical piece is

1:19:14important, but also for a little in, you

1:19:17know, income on

1:19:19>> I I I think

1:19:20>> but not right now because brains are

1:19:22fried.

1:19:22>> Our brains are absolutely fried.

1:19:24One of the things keep the notes don't

1:19:26throw in.

1:19:26>> No, we are we're we're doing a lot of

1:19:28things just for posterity purposes. So

1:19:31that's why every single time we go over

1:19:32to that space um I'll say we but it's

1:19:35mostly Karen takes pictures of every

1:19:37single thing and we we put them in

1:19:40folders and they're labeled and so that

1:19:42we can also see progress. Um and so it's

1:19:46it's definitely something we're thinking

1:19:47about is like what are they going to

1:19:49want to see 50 years from now that they

1:19:50wished we had. And so we've been really

1:19:52good about everything.

1:19:54>> Mystery,

1:19:56>> right? Yeah.

1:19:57>> I mean, I can't think of any book I've

1:19:59ever seen about how they built the

1:20:01addition

1:20:02to the 198 the 1980 edition.

1:20:05>> So that's lost to lost in

1:20:07>> Yeah, that's

1:20:10something out. So we don't want to be

1:20:11guilty of that. Huh.

1:20:12>> Yeah, exactly.

1:20:14>> Years. Who knows? People may not be able

1:20:16to read videos or whatever. But

1:20:18>> it'll be it'll be a just

1:20:20computerenerated

1:20:21>> Yeah.

1:20:22>> VR

1:20:23>> Android.

1:20:24>> Um I had I had two suggestions or a

1:20:29suggest uh one suggestion is add the key

1:20:33construction days to this. So put the

1:20:35the um

1:20:37>> oh

1:20:40>> substantial completion.

1:20:42>> Exactly. Substantial completion and the

1:20:44certificate of occupancy. Yeah. and

1:20:45maybe like finish punch list or

1:20:47whatever, you know, put that on here so

1:20:49that people looking know because those

1:20:51are

1:20:52>> some of your major constraints.

1:20:54>> Yeah,

1:20:54>> I'm sure you all have them ingrained in

1:20:55your brain. Yeah, this is mostly for

1:20:57like just like our staff, like not not

1:21:00like a public viewable thing, but we

1:21:02don't have like the punch list per se or

1:21:05>> No, we don't know when that's due yet,

1:21:06but it would be good to add uh on our

1:21:10>> Yeah, once we have those dates. Um

1:21:14completion is the only date that we have

1:21:16for the moment. Um but even that is

1:21:19>> you have to actually complete it.

1:21:21>> I think I won't know what it is until it

1:21:23happens. It seems

1:21:26>> you can put a guess up there just to

1:21:28>> because you're assuming it'll be on

1:21:30whatever day they've said it.

1:21:32>> Assuming it'll be the 24th.

1:21:33>> Yes. And and that is what all of these

1:21:35dates are based on is they at these

1:21:37construction meetings every single week

1:21:39we ask and they say the schedule has not

1:21:40changed. The projected date is still the

1:21:42same. So

1:21:44>> we'll see.

1:21:46my buddy Julio at the package store to

1:21:49get a 50 million bottles of shamp

1:21:53if we survive this. But but yeah,

1:21:55>> the other thought before we started uh

1:22:00LPA did a scan of 3D model.

1:22:03>> Oh, I love what you're about to say.

1:22:05I've been saying it all.

1:22:06>> Maybe we should do that after.

1:22:08>> Absolutely.

1:22:09>> The Matterport. So, we use that

1:22:11Matterport constantly.

1:22:12>> Oh, yeah.

1:22:13>> And I've already said two things. One, I

1:22:15want a Matterport once it's done. And

1:22:17two, I want to hire a photographer to

1:22:18document everything before anybody goes

1:22:21in there and for the grand reopening so

1:22:24that we again for posterity [laughter]

1:22:26so that we have those things. Um, so

1:22:29yes, absolutely

1:22:30>> would love that.

1:22:36>> It's called Matterport. It's the

1:22:38technology m

1:22:42>> Okay. Yeah. the matter horn.

1:22:44>> You do all the matter. I was thinking

1:22:47matter like like matter horn.

1:22:49>> That's what

1:22:51>> Yeah, I think that that would be really

1:22:53really

1:22:55>> You know, I just sort of played with it,

1:22:56but I can see it.

1:22:57>> I remember

1:23:00to look at the basement though.

1:23:02[laughter]

1:23:02>> You can take measurements of it.

1:23:04>> Yeah, we we pull it up all the time.

1:23:07>> So, you didn't really need to take

1:23:08measurements. [laughter]

1:23:10>> Okay. I wish.

1:23:12>> I wish we measure like Oh my gosh.

1:23:17It's It's a whole thing.

1:23:18>> Oh, yeah.

1:23:19>> So, okay. Any any other questions? Is

1:23:21that all it?

1:23:22>> I move we accept the transition plan as

1:23:24written.

1:23:27>> Second.

1:23:30>> I know. No, it's I damaged in my throat.

1:23:34Oh,

1:23:36>> okay. So we have a motion and a second

1:23:39to um accept. Is that word?

1:23:42>> I think vote to support the

1:23:44>> vote to support. Can we

1:23:46>> fine? So we can add I think it's fine.

1:23:50>> I didn't say it. So but I I meant

1:23:53support but I said accept but or no I

1:23:55said support. I don't know what I said

1:23:56but write support

1:23:58>> if you can.

1:23:59>> So move that

1:24:00>> I move that the trustees support the

1:24:02prevention plan as written.

1:24:04>> Perfect.

1:24:04>> Beautiful.

1:24:05>> It's good recall. That's great. Second.

1:24:10>> Okay. So, we have a motion and all in

1:24:12favor.

1:24:14>> All oppose.

1:24:16>> Beautiful.

1:24:16>> Passes.

1:24:17>> That is huge. That is going to help us

1:24:20put so many things in motion. Staffing

1:24:22and scheduling number one. Um because

1:24:24that's a huge

1:24:26>> Well, you know, I just thought of

1:24:27another question. Um

1:24:29>> you'll be you'll be working up schedules

1:24:31for the union.

1:24:32>> Yes.

1:24:32>> Assuming this. Yes. What happens if

1:24:35things go really well? Is this

1:24:36>> That's why we have contingency.

1:24:37>> Okay.

1:24:38>> Yeah, it's it's built into the schedule.

1:24:40>> It's built into the schedule.

1:24:42>> You know, this this is a little thing,

1:24:44but

1:24:45>> nothing.

1:24:46>> My kids were never of the age where they

1:24:48attended the uh Halloween haunted house,

1:24:50but I just thought

1:24:52is there any place for it to happen?

1:24:55>> No,

1:24:56>> there's not. And I'm so sorry about that

1:24:58because Jen was we were just talking

1:25:00about she's like, "What do I do with all

1:25:01the Halloween decorations? Do I keep

1:25:03them?" And so we had a whole

1:25:04conversation about it. Uh I don't know

1:25:07if it's something we're going to keep

1:25:08doing. We're going to have to talk about

1:25:09it. Maybe there's opportunity

1:25:11>> in general. You're not going to keep

1:25:12doing it just not this year for sure.

1:25:15>> No, we're going to keep into it.

1:25:16>> Um but I think one of the things we're

1:25:18really working hard on, in fact, we had

1:25:20a meeting this morning impromptu, sorry.

1:25:22Um is

1:25:24>> how do we get more involved with the

1:25:25community center and and and the rec

1:25:28center in this space. So we're really

1:25:30looking at one of the things we're

1:25:31always going to have is a space problem

1:25:35no matter what because the town did not

1:25:37want to expand this library. That's

1:25:38totally fine.

1:25:39>> And so we're really going to have to get

1:25:41creative with a lot of the larger scale

1:25:43programming we want to do because one

1:25:45thing we lost in this is the ability to

1:25:46take over that whole first floor.

1:25:49>> It's gone because now the teen room

1:25:51exists and that's

1:25:52>> great. We needed to do that.

1:25:54>> But it does mean we we're going to have

1:25:56to partner a little bit more with the

1:25:58recck department and and with this

1:26:01community center. And that's appropriate

1:26:03thing to partner.

1:26:04>> I think it would be great. Absolutely.

1:26:05Yeah. We were we met with Tracy and I

1:26:07met with Jordan from the rec center this

1:26:09morning to talk about a lecture series

1:26:10coming up. Uh and so we're really always

1:26:13looking for opportunities uh to partner.

1:26:15We've been open arms all branch. Come

1:26:17work with us. Um and we'll continue to

1:26:20do that. Um because I do think there's

1:26:22opportunity here for for us to impact

1:26:25this space in a way that we can't at our

1:26:27home.

1:26:29So

1:26:29>> I think collaboration between

1:26:32departments is

1:26:33>> is a good thing

1:26:35>> and we have

1:26:36>> the best apartment heads in this town

1:26:39>> and we really really do.

1:26:40>> Well, I'm going to go home and put on

1:26:42Facebook that everyone needs to watch

1:26:43this meeting,

1:26:44>> right? I mean, think about it. Every

1:26:46everyone needs to see this. They need to

1:26:48see what happened here

1:26:50>> because everyone's so curious. They're

1:26:51always asking me what's going on. I'm

1:26:52like, well, here it is. Watch.

1:26:56>> Yeah. and and and now we're at a point

1:26:57where we can start doing a little bit

1:26:59more communication to the public um and

1:27:02to staff. So, this was really good uh

1:27:04this was a turning point for us. So,

1:27:06we're really grateful for the yes vote

1:27:07so we can get all the other things in

1:27:09motion that that we need to make happen.

1:27:11So, thank you for that. We're really

1:27:12appreciative.

1:27:14>> Where are you going to put the

1:27:16certificate of occupancy?

1:27:18>> That is a really important document and

1:27:21you you can't lose it. And somebody once

1:27:25told us when we built the house that we

1:27:28should

1:27:29>> uh nail it to one of the rafters.

1:27:34>> Recommend that. Didn't do us much good.

1:27:37>> I don't know yet. I'll find out.

1:27:39>> Yeah, you stick it in a little frame.

1:27:42>> Something we the trustees need to decide

1:27:44and you may we're next meeting is

1:27:47scheduled for September 23rd. Yes. Which

1:27:49is the day the library closes. So, are

1:27:52we going to meet here or do you want us

1:27:53to figure something out?

1:27:55>> Well, that is also our retreat meeting.

1:27:59>> So, um we had talked it

1:28:02>> on we're going to doing it in person.

1:28:05>> We're going to do it in person and we

1:28:07wanted to try and we had discussed it

1:28:09somewhere along the line and doing it

1:28:10offsite with

1:28:13>> doing it offsite. So, um do we need a

1:28:15motion to give you permission to find us

1:28:18an offsite?

1:28:20>> I'm happy to find one. I don't think we

1:28:21need a motion. I just want to know if

1:28:24that's something you guys want. I'm

1:28:25happy to look at like Central One or any

1:28:28of the places

1:28:30that's going to be booked.

1:28:31>> Yeah. Or

1:28:34>> of

1:28:35St. Luke's Church is open to the public,

1:28:38open 24 hours a day.

1:28:40>> Has a kitchen and a large area. And um

1:28:44we had

1:28:46the historicity

1:28:48and it was in the evening and it lasted

1:28:52and you don't block it

1:28:54and it has bathrooms and everything and

1:28:56they're very open

1:28:58as well as the other I can't think of

1:29:01it. So you may need for

1:29:02>> well email me if you think of anything

1:29:04if anyone has any good leads and we'll

1:29:06we'll explore what's available around

1:29:08town and I will

1:29:09>> let you guys know when I secure a spot

1:29:13so that we can

1:29:14>> central one.

1:29:14>> Yeah, Central One. That's what keeps

1:29:17coming up. So I think I'm going to check

1:29:18with them first.

1:29:19>> That's where the board of select and do

1:29:21theirs.

1:29:22>> Yeah

1:29:23club.

1:29:24>> Yeah.

1:29:25>> But I'm thinking as well that St. Mary's

1:29:28Credit Union has a lovely large lobby

1:29:30and they would also be there's a lot of

1:29:33people who are willing to share space.

1:29:35>> So, great great options. So, I'll report

1:29:38back.

1:29:40>> Sound good. Thank you.

1:29:42>> Okay. Can Are we ready to move on?

1:29:45>> So, okay. Standing item agenda. Standing

1:29:48agenda items. Do we have an open items

1:29:50list?

1:29:50>> Yes, it's I did want to end.

1:29:52>> I thought you did, but no, I came here.

1:29:54Um, so it's the consultants find a date

1:30:00for a full board inerson retreat which

1:30:02we just discussed is the next that the

1:30:0523rd. Um, so that is done and everybody

1:30:10should complete their survey.

1:30:13>> Yes.

1:30:13>> By Friday

1:30:15>> and set up your

1:30:17>> interview.

1:30:18>> Yes. By the 18th or something.

1:30:22>> I think that was it. And then we can add

1:30:25those.

1:30:27>> God, you did the same thing I did. I

1:30:29filled it all out except after the last

1:30:31question and then we had a, you know,

1:30:34leave on vacation and I didn't finish it

1:30:36and it's all gone now.

1:30:39>> Oh, I at least done it. I started it

1:30:41again and I sat there and I made sure I

1:30:44was going to be

1:30:45>> I I stayed with it to the end because I

1:30:47didn't want to

1:30:48>> Yeah. I was glad I saw your email before

1:30:50I started. Yeah. Like, okay, I'm

1:30:52settling in here.

1:30:53>> Yeah. And I know they're really in-depth

1:30:54questions. I think that I mean I didn't

1:30:57fill it out, but I saw the questions.

1:30:59Um,

1:31:01you know, one of the things is that

1:31:03through this process, through working

1:31:04with the town, we've already come into

1:31:06just from the moment that we decided to

1:31:08move forward with this, there's already

1:31:09been like 10 occasions where having this

1:31:12work finished would have been really

1:31:13great. Um, and so I'm so looking forward

1:31:16to seeing what comes out of that and in

1:31:18this process. So I appreciate I know

1:31:19that it takes a long time to fill them

1:31:21out. I just appreciate all of you. Yeah,

1:31:23>> putting time and energy and being

1:31:24thoughtful about those.

1:31:26>> So, yeah. And the interview she would

1:31:28like scheduled a 30 minute interview

1:31:30scheduled by Friday, September 18th.

1:31:35>> Right.

1:31:36>> So, she wants to complete them by that

1:31:38time or she wants to have them on the

1:31:39schedule by

1:31:40>> says please schedule by Friday,

1:31:42September 18th.

1:31:42>> Okay.

1:31:43>> But by then

1:31:44>> that doesn't leave a lot. Yeah. So, I

1:31:45got

1:31:45>> I would say better ending on the 23rd.

1:31:48Okay. I want to put complete survey by

1:31:51what is this

1:31:55>> 8 and schedule

1:31:58individual

1:31:59>> August

1:32:00>> interview by what is 9:18

1:32:04>> 9:18 but sooner is probably better for

1:32:07her.

1:32:07>> So when you finish it all you just have

1:32:09to hit the that green sign at the bottom

1:32:11right.

1:32:12>> I I think I'm going to save it a few

1:32:14times even though you can't. I'll find

1:32:15another way.

1:32:16>> Yeah. And then

1:32:17>> that's what you're supposed to do. Just

1:32:18hit that little bar that says I did it.

1:32:21>> Okay.

1:32:22>> A week ago. [laughter]

1:32:23>> Yeah. I don't know.

1:32:24>> It's pretty simple.

1:32:26>> I did it all. Is there anything else we

1:32:28need to add to this?

1:32:34>> It's like the shortest list ever.

1:32:36>> I know.

1:32:37>> Do we have any suggestion list?

1:32:39Suggestion box.

1:32:40>> We There is no item in the suggestion

1:32:41box.

1:32:42>> Okay.

1:32:42>> But I checked.

1:32:44>> All right. So the next item which let's

1:32:46call again

1:32:49is

1:32:52I keep losing my agenda. I'm so

1:32:55>> comment box feedback

1:32:58>> advocacy is still on hold because we're

1:33:00not in a position to do anything with

1:33:02that

1:33:05>> and then library directors and director

1:33:07trustee issues.

1:33:11[laughter]

1:33:11>> All I have are issues right now. So,

1:33:15I don't know. We'll bore you with them,

1:33:16but um yeah, just this is this is our

1:33:19whole world right now. Um so, I'm we're

1:33:23we're equal parts excited and also just

1:33:25incredibly overwhelmed. So, um

1:33:28>> we're having a new employee start soon

1:33:29though, right?

1:33:30>> We are. Uh we did um yeah, we we have

1:33:35hired the new uh administrative

1:33:38assistant part-time role. We're really

1:33:40excited. That person will start in at

1:33:43September 28th. It is late because we

1:33:46will be mid-transition,

1:33:47>> right?

1:33:47>> And the last person we did that to is

1:33:49sitting right there who started and then

1:33:51a month later we moved or something like

1:33:53that. It was really fast.

1:33:54>> Yeah. I started the day that the bids

1:33:56arrived.

1:33:56>> Yeah. So, so I want to be a little more

1:33:58purposeful in that. But, um,

1:34:00>> super excited about this candidate.

1:34:02Crazy smart. Could run circles around

1:34:04me. And I'm so excited for her to join

1:34:06the team.

1:34:07>> What's the start date?

1:34:08>> Uh, September 28th. Uh her name is

1:34:11Stephanie. Uh and so I think that she's

1:34:14really going to help us in in creating

1:34:18and improving

1:34:20all of our processes

1:34:23for payroll, for fills, for coordinating

1:34:28our leadership team, for doing a lot of

1:34:30the followup that we just don't have

1:34:32time to do that needs to get done. Um so

1:34:34I'm I'm just I'm super excited for her

1:34:36to join join our team.

1:34:37>> And what is the official title again?

1:34:39Library administrative assistant.

1:34:44It is a 16-hour position.

1:34:50>> Yep.

1:34:52>> Okay.

1:34:53>> Any trustee issues?

1:34:58>> Oh, I have one one.

1:35:00>> Oh, no. I'm not a trustee.

1:35:01>> I just wanted to mention that when I

1:35:04drove by the library one of the days, I

1:35:07noticed that the trees were gone. Yes.

1:35:09>> And so if and you would like to have a

1:35:15I did a lot of research. This is a beach

1:35:18tree leaf. This is as big as it gets. It

1:35:21doesn't have any materials that fall.

1:35:24It's a very small seeding process. Not

1:35:27like acronym.

1:35:29Um it grows large but not big huge

1:35:32trunks. It stays small. It's indigenous

1:35:35to Massachusetts.

1:35:37And if you got two at the same time,

1:35:40they could grow together. They

1:35:41communicate better than having two

1:35:43different species next to each other.

1:35:45Oh, nice.

1:35:45>> And they take care of each other. So, I

1:35:48call them a specimen. And I did take a

1:35:51picture of what a poor tree interior

1:35:55looks like because it fell in Lake and

1:35:59it fell across the drive the road on

1:36:03July 3rd

1:36:04>> and it is a giant hole. I'm not kidding.

1:36:07This big up the center of the tree and

1:36:10it cracked in the middle of the day

1:36:12right onto the sidewalk. Luckily there

1:36:14was no one there.

1:36:16>> So was it a beach? No, it was one of

1:36:19those um large

1:36:22>> um trees that was on the edge of the

1:36:24property and and I usually sat under it

1:36:26because it had a beautiful canopy, but

1:36:28it was all rotted completely from roots

1:36:31up to the top and it fell and I'm going,

1:36:33"Please don't keep it."

1:36:35>> So, I'm glad

1:36:39if you look at the building now, you see

1:36:42what a beautiful building is. I didn't

1:36:44notice.

1:36:44>> Yeah, I didn't even perhaps take a

1:36:47picture.

1:36:48>> Really was shocking once the trees were

1:36:50gone.

1:36:51>> Well, yeah. And and uh we did have the

1:36:54um the memorial tree um was a victim of

1:36:59this process

1:37:01>> uh and has has since passed. Uh and so

1:37:05I've been in contact with the family. We

1:37:07are replacing it with a shade tree.

1:37:09>> Um and it's going to be absolutely

1:37:11beautiful. So that will flower be

1:37:12absolutely gorgeous in the fall where

1:37:14the uh the tree that we have on the

1:37:16other side is a flowering tree. And so

1:37:19we have kind of both on the property.

1:37:21It'll be beautiful.

1:37:23>> Just remember

1:37:24>> you have to have someone checking

1:37:26>> having something. I was thinking about

1:37:31>> it's going to fall over right on the

1:37:32building as soon as soon as we move

1:37:34everything.

1:37:35>> I'm so glad that will be the case.

1:37:37>> Well, I know. I am so glad.

1:37:39>> Yeah. And just the only the only thing I

1:37:40wanted to mention is I mentioned a

1:37:42little bit before about um kind of some

1:37:44issues that I'm having in terms of

1:37:45people uh during instruction meeting and

1:37:48all that through this process of really

1:37:49being up against um

1:37:54the majority of people who do appreciate

1:37:56the work that we do and see our

1:37:58expertise for what it is. But I just

1:37:59want to say out loud to this group that

1:38:00I also uh encounter groups and people

1:38:04who don't. And there have been multiple

1:38:06meetings and occasions where I will

1:38:07literally get screamed at by people. Uh

1:38:10it's it's it's been witnessed by some of

1:38:12the people in this room. I want to

1:38:14mention it.

1:38:15>> Yeah. Well, I want to mention it to this

1:38:17team because

1:38:21>> you appointed me to be the library

1:38:23director and that is what I'm trying to

1:38:25do. And so there may come a time when I

1:38:27need support in doing that, in having

1:38:29that be my role. And so I just want to

1:38:31say it out loud as we get to the end of

1:38:34this project, we're so focused on

1:38:36getting there that um I just don't want

1:38:39to be something that keeps us from from

1:38:41getting to that finish line in a way

1:38:42that

1:38:44>> uh honors

1:38:46our institution and what are people

1:38:51people when they're upset but what are

1:38:53they upset about?

1:38:56>> It varies.

1:38:58there isn't one [clears throat]

1:39:00>> more dominant theme

1:39:02>> and it's not fair usually it's usually

1:39:04not

1:39:05>> oh no of course

1:39:06>> and or what what I mean is

1:39:09>> accurate it's their perception of what's

1:39:12happening

1:39:13>> and Kate handles it beautifully

1:39:18>> she always replies in this very polite

1:39:21way and saying you know well I'm

1:39:23following the procedure if there's

1:39:24another procedure that I need to follow

1:39:26and I'm not aware of please let me No,

1:39:28she's very gracious and handles it well,

1:39:32but my perception of it is that

1:39:36they're just accusing

1:39:40in completely incorrectly of behaviors

1:39:43that aren't even there.

1:39:44>> I I guess I was asking like this,

1:39:48>> you said this just following talking

1:39:50about the trees. You know, one thing

1:39:52you're concerned about is um I didn't

1:39:54know if there are people who were up in

1:39:56arms that these trees had been cut down.

1:39:59>> No, there was never one specific

1:40:00>> and um you know, I mean there are people

1:40:03who never wanted this to happen in the

1:40:05first place because of the cost, you

1:40:06know, like I didn't know if there's

1:40:08there was one thing that's that people

1:40:10are

1:40:10>> Are we talking public or we talking like

1:40:12contractors? Okay,

1:40:14>> we're talking we're talking neither.

1:40:14[clears throat]

1:40:16>> We're talking neither.

1:40:17>> Neither.

1:40:17>> Um neither. And it's it's not any one

1:40:20person. It's been multiple people and

1:40:22multiple different

1:40:25>> surprise

1:40:28>> during the meeting.

1:40:29>> And I think we need to remember

1:40:31construction meeting

1:40:32>> that one of our important roles as

1:40:34trustees is to hire a director. We hired

1:40:37a director because we felt she was the

1:40:39most qualified professional that we

1:40:41could get. We need to support her.

1:40:43>> Exactly. and and that's one of the

1:40:46reasons I go to the app, but that's the

1:40:49only mention.

1:40:50>> Have you had any more um input from the

1:40:53church and the driveway?

1:40:56>> I noticed all of the

1:40:58>> That's all resolved.

1:40:59>> Oh, good. Because I saw all the men with

1:41:01their doing the

1:41:02>> I was like, "Oh, I wonder if they

1:41:04actually resolved this because all

1:41:06resolved. It's been it's been good.

1:41:08Their relationship is still intact. So,

1:41:09I'm happy about that."

1:41:11um do you would it be appropriate to

1:41:15document any of those interactions? So

1:41:17um I yeah without knowing anything

1:41:20beyond that uh what you said I

1:41:24>> I can't suggest but I think documenting

1:41:26and

1:41:27>> uh letting the appropriate people knows

1:41:30if contractors we wouldn't want to

1:41:31contract with those people again.

1:41:33>> Yeah. Right. So

1:41:34>> no I document everything.

1:41:35>> Okay. Good.

1:41:35>> Everything.

1:41:37>> He's really meticulous. Um, really?

1:41:40>> Yeah. But I Yeah, I just I just wanted

1:41:42to let you guys know because I'm I'm

1:41:43trying my my my very best to honor the

1:41:45job that you've given me to do and to do

1:41:47it in the best way that I can possibly

1:41:49think of. Um, to make sure that we have

1:41:51the most beautiful and most functional

1:41:53library at the end of this, but also

1:41:54that we are able to exist for the next

1:41:5650 100 years as an institution because I

1:41:59serve the institution, staff serves the

1:42:01institution, and you guys serve the

1:42:03institution. And that's we're all on the

1:42:05same page. We're all in this together.

1:42:06So, um, no action items, no nothing

1:42:09needed from anybody. I just wanted to

1:42:10make sure it was said out loud.

1:42:13>> Okay. Um, we are way over our agenda.

1:42:17>> So, sorry.

1:42:19>> The treasur's report. Would everybody

1:42:21like to take a look at that? And then

1:42:23now this is not the July report.

1:42:27>> No, this is the end of fiscal year

1:42:29report. And I'm guessing it's because we

1:42:32are working on

1:42:35errors reporting for the budget. Um, and

1:42:38so this is end of fiscal year. What I

1:42:40will do is I will have Lynn for next

1:42:42month put together both a July and an

1:42:45August.

1:42:46>> Right.

1:42:46>> If that works.

1:42:47>> So do we need to vote on this?

1:42:49>> No, you've already just forformational

1:42:51because it's

1:42:53>> Yeah.

1:42:53>> Yeah.

1:42:53>> It's basically a reflection of what was

1:42:55done.

1:42:56>> Yeah.

1:42:56>> In in the July meeting.

1:42:58>> Yeah. And if you're if you're

1:42:59interested, there is these um charts on

1:43:03that dive into how we spent some of the

1:43:06material money. Um it's probably not

1:43:08worth going over right now, but if

1:43:09you're interested in that, it's here.

1:43:11There's no comparison over last year,

1:43:12but it is it's interesting to look at.

1:43:16>> Okay. And we have two secretary reports,

1:43:19I believe.

1:43:21>> Two minutes.

1:43:22>> Two sets of minutes.

1:43:23>> Yes.

1:43:24>> Okay. Um

1:43:277:22.

1:43:28>> I can't get to this.

1:43:29>> I'm sorry. I'm really having a hard time

1:43:31with this. Okay, here it is. So 7:22.

1:43:35Are there

1:43:37um I cannot vote on that because I was

1:43:39not here.

1:43:41So are there five people who were here

1:43:43to vote on that?

1:43:45>> Yeah, those were the little reason.

1:43:47>> Okay, great.

1:43:48>> I have one comment on that which I can

1:43:50just show you. This is

1:43:52>> that should be the instead of the

1:43:55>> Okay.

1:43:59>> I know.

1:44:06>> We only have four people. So, we can't

1:44:08vote.

1:44:09>> I'm sorry. So, I don't know if that's a

1:44:10quorum now.

1:44:11>> Four is not a forum.

1:44:12>> Yes. So, we'll have to wait and vote on

1:44:14that again next month.

1:44:15>> Okay. That's okay. And then we have the

1:44:17eight four minutes. And I'm pretty sure

1:44:19we were all there for that.

1:44:21>> I think everybody was there.

1:44:23>> That was like

1:44:25>> that was amazing that we were all there.

1:44:28>> Still great.

1:44:29>> So glowing from that [laughter]

1:44:32>> glow away. Okay.

1:44:35>> I move to approve the uh minutes from uh

1:44:39August 4th as written.

1:44:42>> Second.

1:44:44>> Okay. Do we have

1:44:46Okay.

1:44:47>> So if you vote if all in favor please

1:44:50raise your hand and all oppose. Not no

1:44:53opposed. The motion passes.

1:44:56>> Okay. And next we have

1:45:00you seconded that.

1:45:02>> Yes.

1:45:03>> Thank you.

1:45:05>> No friends and foundation update. Um we

1:45:08are still working very closely with both

1:45:10groups um especially foundation as we

1:45:13finish up our FMF purchasing. Um,

1:45:16but I'm anticipating leaning heavier

1:45:18into the foundation once the project is

1:45:20closed and we have all the other things

1:45:22that we want to get done that we

1:45:23couldn't fit into this project.

1:45:24>> Little acrylic boxes.

1:45:26>> Yes.

1:45:27>> Hopefully I get those before then. Um,

1:45:30but yeah. Okay. And agenda items for our

1:45:33next meeting. That is going to be our

1:45:36retreat. So, we'll also have to do a

1:45:39treasur's report, secretar's report, I

1:45:41would imagine, and director's report and

1:45:44building update,

1:45:46>> or will it all be?

1:45:48>> We don't have to do any of those. I will

1:45:50say we'll probably have minutes we'll

1:45:51want to approve. Yeah.

1:45:52>> So, I would include that. So, um I'll

1:45:54write that down. Um we probably won't be

1:45:57do a director's report.

1:45:58>> Okay.

1:45:59>> Um unless you guys want one, and I'm

1:46:00happy to do one. Um, yeah, I think it's

1:46:04okay to have an agenda that's Secretary

1:46:06of Court, you know, uh, and retreat.

1:46:10>> I think it'd be great to have just a

1:46:12short building update, but um,

1:46:14>> we can do a short one. I'll try.

1:46:16>> Yeah. [laughter]

1:46:16>> Is that a meeting?

1:46:18>> Um, would it be appropriate to have the

1:46:22director valuation committee give a a

1:46:25report at that point?

1:46:26>> We have not met as yet. Maybe we could

1:46:30get a report on the status of it if it's

1:46:32just to say

1:46:33>> I didn't we can't do the evaluation but

1:46:36uh make sure

1:46:38>> we were going to we were going to look

1:46:39the director evaluation committee was

1:46:41going to look at the evaluation.

1:46:43>> We haven't met yet. No,

1:46:44>> right?

1:46:46>> Uh

1:46:48>> well, if you wanted to be on it, you can

1:46:49be on it.

1:46:50>> No, I just didn't want to let anyone

1:46:52down if I forgot.

1:46:54>> Yeah, nothing has happened yet. Yeah,

1:46:56>> cuz I some really

1:46:58>> I'm going to put in here an update and

1:47:01if there's no update it'll

1:47:04great. I think that's best.

1:47:05>> Okay.

1:47:06>> Okay. So, it looks like we have gone

1:47:08through everything. Would someone like

1:47:11to

1:47:15>> 906?

1:47:17>> Okay. Named by Mary Christensen,

1:47:20seconded by Deb. All in favor?

1:47:24Unanimous. No one opposed. The motion

1:47:27passes. We are ajourned. Thank

1:47:29>> Thank you.