2026-07-21 - Library Building Committee

00:08Great. Thank you.

00:10>> So, I will go across my screen for the

00:12vote. Bob,

00:14>> uh, Patrick, yes.

00:15>> Mary,

00:17>> I'm going to abstain.

00:18>> Lynn,

00:20>> pick up. Yes.

00:23>> Bill,

00:24>> abstain.

00:28Al

00:30>> Gordon. Yes.

00:34>> Uh Walter

00:35>> Leslie. Yes.

00:37>> Pete

00:39>> back. Yes.

00:42>> Uh Kate

00:49Karachu. Yes. Sorry, I'm on like three

00:51different screens so and one of them

00:53doesn't work but that's the one with my

00:54camera. So

00:56>> yes, [laughter]

00:57thank you Ed.

01:00>> Oh abstain

01:05>> and

01:07did I Sean?

01:09>> Eio yes.

01:10>> Okay. And I will also abstain because I

01:15was not there. Um but I think we have

01:17enough votes. Mary correct me if I'm

01:19wrong to approve those that set of

01:22minutes.

01:24>> Thanks. Yeah, we got six.

01:25>> Okay, thank you,

01:27>> Walter.

01:28>> Um, yeah, I just wanted to note that the

01:30minutes they're not the minutes, the the

01:33video of the 16th did not get posted

01:37to the uh West Bro TV. So, I don't know

01:41if we could still do that. Um, the

01:4430th's up there, but not the 16th.

01:47>> I will check with Aiden because I sent

01:49him both. So, I'll find out.

01:53>> Thanks. going on with that.

01:54>> Yeah, because I actually missed that

01:55meeting. So, I went to

01:56>> list

01:58>> I couldn't find it.

02:02>> Thank you, Lyn.

02:05Okay, so uh

02:08thank you for reminding us about minutes

02:10so we can move on to our um project

02:13discussion.

02:15>> Thank you.

02:17So is through a review um of our current

02:21uh potential change order and

02:22contingency status as of today. So total

02:26approved to date is $517,681.90

02:34uh or roughly 61% of the contingency

02:37with a total potential changes um

02:41estimated at this time are $215,72

02:45or roughly 25% of the overall

02:48contingency.

02:50Um, if everything that it has been

02:52submitted is approved as it is, then we

02:57will have $114,133

03:01remaining in the contingency

03:05and we will have used roughly 86% of the

03:08contingency.

03:12Any questions before I move on further

03:14into the financial update?

03:24So this is our um budget status report

03:27included in the June vendor invoice

03:30package which was sent out I believe

03:33yesterday

03:35um

03:38included in the link in the email that

03:40Lynn also it's the reminder email.

03:46So overall commitments for the for our

03:50for Vert.Ex's contract is 931,490

03:56uh with $810,933

03:59spent and remaining 120,000 roughly

04:03$120,500.

04:11The architect is

04:14um committed

04:16with 1 million 421,500

04:21and spent to date 1,376,550

04:28with 44950

04:30remaining in their contract which is

04:32which which feels reasonable for what

04:35they have remaining.

04:38So

04:41all right um

04:44construction committed to date is

04:468,836,243

04:50was spent to date 6,31724

04:55with 2,51919

04:59left spent. Uh I believe they're roughly

05:02um 72 we're roughly 72%

05:06with our spent uh with our cash flow or

05:10they're 70%

05:13spent um with their project budget

05:17believe

05:20um

05:22FFN. So we have we have some some more

05:26committed uh this month with 453,997

05:32spent to date of that is 3,120.

05:36Uh so we're in good shape with both the

05:38FF and the the furniture and computer

05:42budget computers and technology budget

05:44um with more we can draw from with the

05:47temp space if we have overruns in either

05:50FFN or project contingency

05:55um

05:58which stands

06:01so total committed to date is 12

06:03million79,000

06:05868

06:07spent to date. It's $8,834

06:12$8345.

06:14We're left to spend 3,245,864

06:22and available that has not been yet

06:23committed is 1,762,452.

06:30any Oh, I see some hands raised

06:33like Peter.

06:35>> Yeah, the um furnishings and fixtures um

06:40the uncommitted amount,

06:44>> the available amount.

06:46>> Do we anticipate that all getting spent?

06:48It seems like it's late in the game for

06:50not being committed yet, but I just

06:52wondered for clarification.

06:55We we anticipate that that commitment

06:57value will increase as we receive um

07:02more um quotes and final final invoices

07:06from the vendors that we're contracted

07:09with through getting furniture.

07:14And we also anticipate the technology

07:17budget uh the commitments also going up

07:19slightly there as we um finalize what

07:24technology requirements are needed for

07:27the library

07:28as we draw closer to the end. Is there a

07:31guess Mike we can provide on that

07:33remaining that 461 or even Kate I know

07:35you both are working on that very

07:38closely um of that 461 is it fairly well

07:41spent out or or not spent out but um

07:44budgeted if you will for remaining items

07:50>> um

07:53>> I can I can talk on that mic if that's

07:55helpful. Um I think that we went into

07:58this um with the budget that was based

08:00on the estimate of what we need. Um my

08:03anticipation is that we will spend our

08:05our plan is to spend that money on FFN.

08:08So we've got um part of the way that the

08:11orders work is that we do a lot of back

08:13and forth before we actually get um the

08:17final quote order invoice in. Um and so

08:22it definitely looks like less is spent

08:24than is committed. Um, so there's that

08:28piece. The other piece is so technology.

08:30We've not purchased a single piece of

08:32technology for the space yet. So that's

08:35a big line that still has to get um

08:38purchased.

08:40So there's a lot of things that we can't

08:41do kind of until we get closer to the

08:43end. Partly

08:45um for things that don't have a a long

08:48lead time. Um, part of the strategy is

08:51to get the shelving up and then kind of

08:54see what we've got. Um, it's a little

08:57abstract to understand how much wall

08:58space we'll have. It's a little abstract

09:00to understand um, some of the space that

09:03we'll have. Um, the other piece of it

09:05that we were kind of discussing today

09:07after the meeting is that some of the

09:09FFN budget is put aside that we kind of

09:12purposefully will wait until

09:15everything that we ordered come in

09:17because we don't know how the public's

09:20going to interact with that space. We

09:22don't know if there's going to be things

09:23like storage shelving, things that we

09:25just kind of didn't anticipate needing.

09:28>> Um, those we may not be aware of until

09:31after we open to the public. um you

09:34know, we may have the public using, I

09:35don't know, something in a way that we

09:38just didn't anticipate and so we need to

09:40buy, you know, this table because we

09:43didn't think about the fact that we

09:44needed a table in that particular spot

09:46to use the selfch checkckouts or

09:47something like that. So, we do need to

09:49leave a little wiggle room in that um in

09:52that fund. Um and we're doing our best

09:54to

09:57to come in under budget if we can. So,

10:00one thing that's helpful is we've been

10:01applying for a lot of grants. um

10:03specifically technology grants that will

10:05help in that line. But I would say um my

10:09guess is we're gonna when all the dust

10:11settles we'll we'll probably be at what

10:13we budgeted there. um

10:20>> very helpful and I know as I said you

10:22Mike and and the LPA team has been have

10:25been working quite hard to try to get

10:27and manage all that and and evaluate all

10:30that just as you described in in great

10:32uh great detail there. Kate, thanks.

10:33Thank you.

10:38Any

10:42other questions on on this on Mike's

10:44presentation?

10:55Um, so invoices. Oh, I forgot to change

10:58the date on top of there. It should say

11:006:31. Um, but these are the invoices

11:04received for June. Um, so we've received

11:07invoices from Vert.Ex, LPA, BCM,

11:11Controls, which is the security vendor,

11:14um, that we've we've already we

11:16previously approved their budget for,

11:19and then, um, building evolutions, who

11:22is the commissioning agent, um, who you

11:25approved the amendment to Vert.ex

11:27contract for CW Mars

11:31who is a library vendor

11:33um and then SVER construction.

11:36So that totals out to $75,569.93

11:43uh recommended for payment during the

11:46period of June.

11:51Any questions on any of them?

11:57Do we need a vote to approve those,

11:59Mike?

12:00>> Yes.

12:01>> Okay. Could I have a motion, please?

12:05>> Motion to approve the invoices as shown

12:08on the screen.

12:09>> Thank you, Pete. Second.

12:14>> I'll second it.

12:15>> Thank you.

12:18So, I will go across my screen. Um, Pete

12:23>> Dbeck. Yes,

12:25>> Mary.

12:26>> Mary Johnson. Yes,

12:29>> Al

12:30>> Gordon. Yes,

12:32>> Walter

12:34>> Lesley. Yes,

12:36>> Bob.

12:37>> Peterson. Yes.

12:39>> Kate

12:42Croachio. Yes.

12:48>> I couldn't see if she voted.

12:52Yeah, we'll come back.

12:53>> Yes. Oh,

12:54>> there you go. Sean, [snorts]

12:57>> yes.

12:58>> Ed,

12:59>> yes,

13:02>> Bill.

13:04>> Yes,

13:05>> Lynn.

13:07>> Yes.

13:10>> And

13:12that looks like

13:15Oh,

13:17>> and I am a yes. So, invoices are

13:20approved.

13:21Thank you.

13:26Uh construction update. Uh so throughout

13:31the month of June, they continued

13:32installing uh MEP fire protection uh and

13:37finishes. So lighting. Um you can't see

13:40in the by the room I'm in. They've

13:41installed the finished lighting fixtures

13:43in the teen space. Uh they've completed

13:46most of the drywall installation.

13:47They're still doing some plaster work in

13:49the 1908 section. Uh they're continuing

13:52to apply paint around the building, but

13:54a majority of the spaces are finished

13:56painted with little signs up that say,

13:58"Please respect these walls are finished

14:00painted." The minute mill work

14:03installation is ongoing as spaces are

14:05available for them. The slate roof

14:09installation is has continued. is

14:11roughly 95% complete with the majority

14:14remaining is the copper installation

14:16along the edges of the roof. Um the PVC

14:21roof demo has taken place and that uh

14:25underllayment has gone down. So that

14:27includes the weather barrier.

14:29They're just awaiting um some material

14:32to finish that and also coordinating

14:35with the installation of the rooftop

14:37equipment there.

14:39Um interior tile is ongoing in the

14:43bathrooms. It's majority complete as

14:45well as a lot of the um plumbing

14:47fixtures have been installed

14:50and the inclu acoustical ceiling

14:53insulation is ongoing. A majority of the

14:55grids are installed if not all of the

14:57grids are installed with the uh tiles

15:01going in that have punctures for um

15:04sprinkler heads or HVAC diffusers or

15:07lights or things of that nature.

15:11Um and also going on was started last

15:14week. Um we have roughly 90% of the

15:18carpet tile installed on the main level

15:20and they've started on the lower level

15:22as well. So that'll be ready for our uh

15:25first round of furniture delivery which

15:27is the shelving and the circulation desk

15:30which is scheduled for the 3rd of

15:32August.

15:35We did receive a schedule update on 713

15:40from Siver. This is one of the first

15:43schedules in a little while that we

15:46received that we actually feel

15:47comfortable with and have some

15:49confidence in. Uh it shows a substantial

15:51completion date of 9:24.

15:54This is a very um conservative schedule.

15:56So it with that meaning that all the

15:58dates and the kind of timelines in there

16:01are built in such a way that um we have

16:04almost 100% certainty that they with

16:06barring unforeseen events that they will

16:10maintain those dates. Um so we're hoping

16:12to make improvements on that as we as we

16:15already are with with some of the

16:16finishes that are going on right now.

16:18Those have made improvements on that

16:20schedule already.

16:26I just want to follow up some of Mike's

16:28good comments. Uh the picture shows some

16:30other things that have happened now that

16:32you can actually see the library there

16:35uh with the trees having been been taken

16:37down and you can see that one tree is as

16:40we uh discussed with you folks uh does

16:42is still in place there. So

16:45>> the dogwood

16:45>> Yeah, the dogwood. Thank you. I was

16:47forgetting the name of that. Um, so

16:50we've we've really, as I think most of

16:52the committee knows, we've really worked

16:54sever hard to to provide a schedule that

16:57that we believe that they believe they

17:01can do. It it's been it's been quite a

17:03process of us trying to gain some

17:06confidence in their ability, I'll even

17:10say, to to provide a a a critical path

17:15schedule that that makes sense. and and

17:18short of Mike just taking it from them

17:20and doing it for them and handing it to

17:22them, um we've we've gone pretty far

17:25trying to to really force them to focus

17:28on this and and and execute it and we're

17:31still struggling with that. But um the

17:34progress has picked up significantly

17:36even since we last met two weeks ago. Um

17:39especially with finishes happening in

17:41the building as you can see with this

17:42picture. I don't want to jump ahead too

17:44far because we I know we have some

17:45updates from Bob as well, but um yeah,

17:48so I'll stop with some of the updates

17:50there, but it it we believe we're going

17:52to pick up sometime from the schedule

17:54that that Mike described. Um

17:57and that's what we have for the moment

17:59and I know we're working with the team

18:00to determine exactly when uh a move date

18:04will happen and and there are a handful

18:06of things in play there. So, we're we're

18:09really focused on that. um you know as

18:11we're in mid July here to to uh

18:14understand exactly what has to happen

18:16there and map out exactly what's has to

18:19happen there to to have the a move

18:21happen and the library open and with a

18:24lot happening uh there to to make sure

18:26we have everything covered. We're also

18:28making sure uh of what timing

18:30requirements we have and also I'll say

18:33what what we can get away with with

18:34starting a little earlier. So all of

18:36those things are happening right now to

18:39be able to provide uh you know that

18:41transition and and uh filling in dates

18:44for all the things I just mentioned. So

18:46it's it's a real team effort to to

18:48achieve that and that's uh you know

18:50we're right in the thick of it right now

18:52trying to make uh bring real dates to

18:54all those things.

18:56So I'll turn over to Bob and Mike back

18:58to to continue. Uh question for from

19:01Walter though.

19:02>> Uh yeah if you could go back one

19:04picture. uh with the slate roof. Yeah.

19:07Um the sophets in that dental molding

19:10there don't look even really scraped

19:13yet. So I was a little surprised that

19:14that wasn't done

19:16>> sort of ahead of the roof or that we're

19:19this late into this thing and there's

19:21this outdoor work that seems like it

19:23could have been done all summer um

19:25that's not done. So could you comment on

19:27why that's so late in the schedule?

19:31>> Is Bob on this Bob's on this call right

19:33Bob?

19:36doesn't look like he is, but um is is

19:39this where where my cursor is? Is that

19:41where you're referring to? And the kind

19:42of this edge work here?

19:44>> Yeah.

19:45>> Um so part of what kind of delayed the

19:50start of that process was um

19:54>> some contention by the painter of first

19:59who owned the removal of the and the

20:02scraping of the paint.

20:05um and then

20:08back and forth because they decided that

20:11they were not going to perform that. So

20:13that then went to a different

20:15subcontractor and who performed the

20:17scraping and the the remediation of that

20:20that paint.

20:22Um and then there was some back and

20:23forth over the acceptability of the

20:26scraping by the painter. So that's gone

20:29some back and forth a lot.

20:30>> It's lead paint there. That's what the

20:32issue was.

20:32>> Yes. Yes.

20:34Um,

20:35so some back and forth between who did

20:37the scraping and then the painter saying

20:39it's not acceptable and then all that

20:41back and forth. So that's kind of what's

20:42delayed that process there. And as also

20:46kind of

20:48what might shed some light on the

20:49progress there is it's not a full

20:52scraping of that lead paint. It's kind

20:55of more of what you are seeing here

20:57where it's removing what is loose and

20:59then what can be re um sealed with the

21:03paint that's going to go on after.

21:06>> The update we received this morning and

21:08because we had this very discussion uh

21:11this morning is the it's about 80% done

21:14around the perimeter and and the one of

21:17the challenges the contractor has had is

21:19to finish this work. So the lifts that

21:22are required to get up into those spaces

21:24and to do that work uh will be done so

21:27that the landscape and the other site

21:29work can be done without needing to get

21:31lifts back on it again.

21:33>> So that was that's exactly the topic we

21:35were discussing this morning. Um, and

21:38actually even to mention on on the site

21:39work standpoint, you can see the trees

21:41are cut and in in the next couple of

21:44days, we'll have mobilization from the

21:46site contractor to start on the sidewalk

21:49work for us to do the demolition of that

21:51concrete that's there and then to

21:53continue right along uh and into until

21:56the completion of those new sidewalks

21:57that we talked about just in the last

21:59couple of meetings. So, we really expect

22:01in the next couple of weeks with the

22:03outside work being done, as you can see,

22:05it isn't quite done, but almost done.

22:07Um, very soon, they'll start that

22:09exterior work and and get all of that

22:11exterior work going. So, kind of kind of

22:13just in time, but also exactly as they

22:15have planned all along to to start that

22:18right about now.

22:19>> And just to add a little bit more to

22:21that, too, this photo, I believe, is

22:23from the I want to say the 30th of June.

22:27Um, so they've made progress since then.

22:29And also this is the last elevation that

22:32they are progressing to with that kind

22:34of work. They started at the uh side

22:36along Parkman Street and work their way

22:38around the front and then this is the

22:40side along the church parking lot. So

22:42that's kind of their last elevation to

22:43do.

22:47>> Um Mike or Steve could can I get an

22:50update on the stewardia

22:52the tree that's on the side by the

22:54church?

22:57>> Yeah. So, this it it has um

23:02it does not look great, but they have

23:04put in effort. They there's a one of

23:06those uh water swells around it right

23:09now to help to retain some water in

23:11there. Um but they're they're they're

23:14trying to

23:17keep it up as best as they can. Um but

23:21it it looks not in great shape.

23:26>> That's putting they're putting for forth

23:29greater effort. They've been putting

23:31forth effort since at least I remember

23:32joining the project.

23:34>> Um

23:36>> my thought was that it does not look

23:38great, but I haven't gotten up close to

23:39it. Just driving past to try and catch a

23:42glimpse. I don't see any leaves on it.

23:45>> And

23:47like I've said before, that was a that

23:49was a gift u in honor of someone who has

23:52since passed.

23:54>> And I'm not really sure how

23:57the committee will explain to the family

24:01that the contractors killed her tree.

24:06So, I don't know what recourse we have

24:09or what we can do to

24:12to fix that beyond it doesn't look good.

24:16>> Well, we've got to do something that's

24:17unacceptable to have treat a gift that

24:20way, whether it's purpose or not. But we

24:22we need to fix that.

24:28Maybe we'll get some comment from the

24:30landscape uh contractor and and

24:33architect to help us figure out what

24:35what best is there is to do. Uh I'm

24:38certainly not an expert. I think you

24:40guys probably all know that, but it

24:42wasn't in fabulous shape before the

24:44project started to be clear. But uh you

24:46know that doesn't mean we can't find a

24:48solution here and and you know so nobody

24:50has to have an awful report back to the

24:52to the family. that that's for sure.

24:54None of us want to have that as a result

24:56here. So, I'm sure we can work on a

24:58solution and and bring the landscape

25:00architect in to uh help us figure out

25:03how best to proceed. Is it is it in a

25:05spot just to to kind of look at that for

25:07a second, is it in a spot that is um

25:11desired or would a different spot be

25:13better? And I don't know the answers to

25:15those questions. It turns out that it

25:17was inadvertently planted on it was it's

25:22over the property line on the church

25:24property. So, if there was a way to move

25:26it onto the library property, that would

25:28be ideal, but it's not something that I

25:31would say, let's

25:33>> drop a a ton of money to move the

25:35[clears throat] tree.

25:36>> Um,

25:37>> so that's just that's my thoughts. Um,

25:41others have hands up. So, let's um let's

25:44go to Bill because his hand was up

25:45first.

25:47>> Yeah, regarding the tree, it has not

25:49been well taken care of during the

25:51construction and

25:53>> Stever has been on top of it. Uh, but

25:55they need to push even harder. Uh

25:58secondly, the schedule as Steve said the

26:00recent one that they submitted 7:13

26:04plus with the comments at today's

26:06afternoon meeting uh make me feel

26:09comfortable for the first time in the

26:11project that we will make the schedule

26:13dates that are in there. I think Bob

26:16feels the same way. Um thank you.

26:24>> Go ahead, Lee.

26:26Oh yeah, on on the tree I was singing,

26:28we do also have the wonderful resource

26:30of our of the new tree warden in the

26:33department of public healthy or public

26:35works. He could probably help with that,

26:37too. But I I I've been somebody who's

26:40donated things in memory of like my

26:41mother at the library and stuff and and

26:43those things are um you know kind of

26:46emotionally

26:47important to families and we want to be

26:50very respectful of their gift and and

26:54make it okay for them. Maybe even get a

26:57little of their guidance if it can't

26:59stay there. You know what else would

27:01they like to do? Maybe a different type

27:03of tree or in a different spot. but that

27:05we will support them and that that it

27:06won't cost them anything that we will

27:08take care of this um whatever way we

27:11have to gifts from the library you know

27:14funding something whatever we need to

27:17make good on it um and then whenever you

27:20have a minute I did want to talk about

27:21the storage of the painting but I can

27:23wait on the agenda for you to give me

27:26some time for that

27:28>> thank you Bill

27:30>> yeah the uh town aberist is a great

27:33person but in In this case, Steve,

27:35please rely upon our engineer and the

27:39contractor to make a solid

27:42recommendation. That's what we have to

27:44go through with our project. Thank you.

27:56This is a more recent photo um of the of

28:01the the main floor space of the library

28:04uh just outside of the team space where

28:05I am now. So you can see the the carpet

28:07tiles have gone down. The ceiling grid

28:10is up mostly finished painted just if

28:13there's any, you know, minor touchup

28:16areas and most of the ceiling grids with

28:19penetrations like this for the um I

28:22believe anal electrical device and then

28:24the diffusers have been installed as

28:26well as the lights the finished lights

28:29on as well.

28:32>> Um this is the lower level today. So,

28:35this is them starting to install the

28:37carpet tiles on in the children's

28:39library area. We have the the ceiling up

28:44and it's the grid up uh and the final

28:46lights are on there down there as well.

28:51So, that is the end of our presentation.

28:56There any questions or additional

28:58questions?

29:06seeing my I have one. Sorry, I couldn't

29:09have one also.

29:10>> Go ahead. Um, [clears throat]

29:12go ahead, Walter.

29:14>> Yeah. Um, the the roof where the the

29:19ceramic tile got taken off. When's that

29:22getting reinstalled?

29:28>> I don't have a def definitive answer,

29:30Mike. I don't know if you do.

29:31>> I don't have I don't have a I don't have

29:33a concrete date yet as that is um one of

29:36those items that we're waiting on the

29:37material for.

29:40>> Um

29:40>> we can speak to the performance of the

29:42roofer which has improved significantly

29:46uh as everybody has participated one way

29:48or another and dragging them forward but

29:50they have uh provided the manpower on

29:53site and they they've done a good job.

29:55they've responded to the designer's

29:58review of the work and to make uh I mean

30:01normal course of the work to make

30:03corrections as as per field visit

30:05comments and so it's it's far improved

30:10you know certainly always could be

30:11better but it's far improved from where

30:13it was in terms of you know the firing

30:15or not firing and and and all of those

30:17things were worked through. Um, so just

30:19to to mention that to this group, it,

30:22you know, they're still there and

30:22they're they're working hard to, you

30:24know, get this thing to the finish line.

30:26So other than having a definitive answer

30:29to your question, Walter, that's at

30:30least the update for how they're how

30:32they're doing.

30:33>> But I mean, you guys said you're more

30:35confident in this schedule, but is

30:37something like that on a schedule or

30:39it's not on a schedule? I don't quite

30:41understand how you guys operate with

30:44that. It's just something you think will

30:46get done between now and then.

30:49Well, the schedule's something like 400

30:51lines long and and certainly every

30:53single thing to be done isn't on the

30:55schedule. The the the flat roof area and

30:57the the synthetic slate tile areas are

31:00listed the to go back and make the

31:02correction of the area where they took

31:03off where they should have taken off.

31:05That's not listed as specific line item.

31:07So to your to your point um you know

31:09we'll we'll certainly have an answer uh

31:11back on that um and get back to the

31:14committee window.

31:17>> Thanks

31:19>> Sean. I saw your hand next.

31:22>> Yeah. Um no thank you Moren. I just saw

31:25that you had listed our next meeting

31:27being four weeks out and there being

31:32two months left

31:34in this um project. That's that's

31:37basically halfway. Should we schedule a

31:40meeting in between or would we just do

31:43that if required?

31:47>> What is the um so

31:51looking to Steve and Mike, are there

31:53going to be things that are coming up

31:55that you're going to need us to vote on

31:57or weigh in on that would require us to

31:59meet more often?

32:02>> What do you think, Mike? I think that it

32:06the short answer is yes in that um it'll

32:10more or less be like what we had on the

32:1330th of June where we met and approved a

32:16CCD and went through that specific type

32:18of update. Um,

32:22as far as an update of of this nature, I

32:26don't know, but that's up to the

32:28committee if they want to be more

32:29frequent than that. Then

32:31>> as as needed might do it, as Sean

32:33suggested, because

32:35>> today we're we're in a good place. We

32:37don't have anything that is in need of a

32:39CCD because we covered all that with the

32:41last meeting two weeks ago. Um, but I

32:44think maybe if we have an as needed date

32:46to at least know when the committee can

32:48get together and and we'll do the

32:50meeting if if if necessary. You know, we

32:52can provide updates certainly. Um, but

32:55in terms of committee action,

32:56[clears throat] um hopefully we don't

32:59need it, but you know, we may as as you

33:00said, Sean, as we're getting close to

33:01the end here.

33:03>> Mike Williams, did you want to weigh in

33:05on that? Is that why your hand is up?

33:07>> Please. Yeah. Um, definitely. Uh there

33:10there are a a handful of items that have

33:15come to light in the last few days that

33:18um will have a cost impact. So um we

33:22will have some recommendations. It would

33:23be helpful to have one towards the end

33:26of um July

33:29to review those and get the approval to

33:32proceed as a CCD.

33:38>> Well, maybe two weeks out from today

33:40happens to be August 4th

33:42just to say that date just because it's

33:45two weeks. Is that something just

33:47worrying you know you can take this

33:50conversation? Um,

33:52Mike Williams, is that helpful? Like if

33:57we tried to call a meeting for the

33:59fourth?

34:01>> Yes, that would be helpful.

34:03>> Okay. So, looking at the committee um

34:07are do we have a quorum available for

34:11um August 4th?

34:14>> I'll check.

34:16>> I am not available.

34:21Pete is not

34:23um is anybody else not available? That

34:25would be I think the easier way because

34:27I can't see all of you on my screen.

34:34So, it sounds like we do have a quorum.

34:36So, um we'll plan to do a meeting on the

34:404th, same time, and um we'll have agenda

34:45items ahead of time. Um,

34:49sounds good.

34:51Okay, Ed, did you have a question?

34:54>> One, the comment, one of the meetings,

34:56one of the sets of minutes actually said

34:59that the contractor was requesting a

35:01meeting on July 30th, if I recall

35:03correctly. So, I think August 4th will

35:06work for that and that's covered. Um,

35:07this is just information from me. Kate,

35:09are you planning to do you have a date

35:11for your grand opening or

35:14not yet? Okay.

35:17>> No, so what we're doing is we kind of

35:19have that that date where we believe

35:21substantial completion will occur and

35:23we're trying to kind of work backwards

35:25from there in a phased moving approach,

35:28>> right?

35:28>> Um and so really trying to get as much

35:31done over there as we can before we

35:33shutter our doors here. Um we had a

35:35discussion at our last board of trustees

35:37meeting. I do anticipate and actually

35:39the guidance from both MBLC and also

35:42almost every library director I talked

35:44to is to anticipate a 4-week closure. Um

35:48and so that is what we're anticipating

35:50here from the moment we close our doors

35:52here in Tempace to the day that we do

35:54our grand opening uh [clears throat] at

35:56the other space to be about four weeks.

35:59So um I I can't give you exact dates um

36:03yet. I don't think we're at that point

36:05um with everything kind of a little bit

36:07fluid. I do anticipate we'll be closer

36:09to knowing what those dates are.

36:12>> Um you know, I would say within the next

36:14few weeks, maybe even next month or so,

36:17knowing that it's construction. So, as

36:20much as we we think we know, um we're

36:23we're going to do our best and most

36:24informed uh decision with with the team.

36:28Okay.

36:28>> Thank you.

36:34Go ahead, Bill.

36:36>> Yeah, that's a very smart answer and all

36:38of us on the team and the trustees

36:41should follow the lead of Kate. There's

36:44too many last minute things. So if we

36:46start saying that it's going to open on

36:49a particular date, uh stay away from it

36:52until like Kate says and Steve has said,

36:56uh we follow through with this final

36:59push from the contractor. Uh secondly,

37:03uh at the last couple of meetings,

37:05there's been comments that the

37:07contractor does not expect to charge any

37:12overtime. And as far as I'm concerned, I

37:16will push Steve and the whole project to

37:20not allow any overtime payment. They've

37:24been too late, too slow through the

37:26whole process up until the last month or

37:28so. I just wanted the committee to be

37:32aware of that so that we're all speaking

37:34with the same language.

37:36>> Thank you.

37:38>> Thank you.

37:39>> Thank you, Bill.

37:43>> Yeah. I uh wondered if it'd be possible

37:45to have another time when the library

37:48building committee could do an on-site

37:50walk through and see the

37:53>> finished near nearer finished state and

37:57um

37:58>> provide better input frankly

38:00>> to the to the voting and so forth.

38:04>> You want to have the meeting in person

38:05two weeks from now?

38:08>> Unfortunately, that's the one.

38:09>> Oh, that's right. [laughter] You

38:10couldn't get there.

38:17and let us know what might work. You

38:19know, we're we can accommodate, you

38:21know, basically anything that you guys

38:22may want to assemble.

38:24>> Okay.

38:26Bill, did you have another question?

38:28Comment.

38:28>> Uh, no, that's a good idea to get

38:31through, but there's a lot of activities

38:33here and the last time people uh said

38:36they would be there and they didn't show

38:39up. So, I would recommend highly that

38:42when you say you're going to be there,

38:43make sure you're there because it's

38:45going to take time away from the

38:48activities that need to be need to be

38:50done andor cleaning areas so that you

38:53can walk through. So, let's make sure

38:55that we follow through with that.

39:00>> Go ahead, Lee.

39:02>> Oh, thank you. So, I'm sorry I was late

39:04getting here. Um, my apologies on the

39:07painting. How many of you have actually

39:09seen that mural that Julia Lincoln

39:12painted in the 50s?

39:14Nobody. I think it's in storage up on

39:17the top floor, which isn't a good place

39:19for it. But I I think to go back to kind

39:21of the first issues about it, we don't

39:24have anyone who's accepted

39:26responsibility for the evaluating the

39:29painting, for storing it, for deciding

39:30where it's going to go. It obviously

39:32isn't the responsibility of the library

39:34to do that. It just sort of ended up

39:36there. Um, we need to figure out, I

39:39think, who wants to take responsibility.

39:41I think it probably should be the board

39:42of Slackman or the town manager,

39:45assistant manager, somebody who can make

39:47decisions about it because we should

39:50evaluate it for value. It should be

39:51insured. I don't know if it's insured

39:53just overall town insurance. Um, and

39:57who's going to take responsibility for

39:59it and where it will where its final

40:01best resting place is. So, I wondered if

40:03it's something that you would like me to

40:05go to the board of selectmen with and

40:07talk to them about it and see if they're

40:09willing to take responsibility. But in

40:11the meantime, I would like an

40:12opportunity to to look at it and see if

40:16it's being damaged right now and if

40:18there's something we have to do right

40:19away. I have a personal stake in it

40:21because I'm in the picture. My parents

40:23are in the picture and um a friend of

40:26ours painted that, Julia Lincoln. So I

40:28have it sort of a emotional attachment

40:30but it's a lovely lovely painting that

40:32shows the history of Westboro painted in

40:34the 50s. Um so we want to make sure it

40:37ends up in a good safe visible place as

40:39a wonderful treasure for the town. So

40:43does anyone have any ideas other than

40:45what I'm suggesting perhaps for me to go

40:48to the selectman and talk to them about

40:50it and go and view it first so I can see

40:51how it looks right now and take a photo

40:53of it. I don't even think we have a

40:55photo. Um the uh

40:58>> I know that the painting you're talking

41:01about is it is not in the library. Um it

41:04has not been in the library. Um last

41:06that I knew of it, it was at the Art and

41:09Frame Emporium and Ed U. Turner was

41:13storing it there. Um Right.

41:15>> And I'm going to defer to to Sean since

41:18his hand is up because I think he wants

41:20to weigh in on this.

41:22>> I spoke to Ed and he said it was at the

41:24library. So now I'm not sure where it

41:26is.

41:27>> Okay,

41:28>> well I'll tell you what, Lee. Um yeah,

41:30I'll talk to the town manager and the

41:32two of us will work to I guess see if we

41:36can locate it to begin with

41:39um and then determine um some course of

41:42action for it.

41:44>> That'd be wonderful.

41:45>> Yeah. I I don't know if you want sort of

41:47email me maybe a few specifics about it.

41:50I don't know if it has a title or that'd

41:52be great and and I will take it from

41:54there.

41:55>> And um so just for you Sean, the mural

42:00came out of the Forbes building. It used

42:02to be in the um second floor hallway of

42:04the Forbes building. So it's it doesn't

42:07really have a connection to the library.

42:09Um and

42:12>> um

42:14I don't I think it's something that we

42:16had been approached at one time about

42:18displaying in the library. At the time

42:20the trustees said said no. But if it

42:24were going to be displayed in the

42:26library that would be a library trustee

42:27decision, not

42:30necessarily the purview of this um

42:33committee.

42:34>> Right. So yeah. So, it's possible it's

42:37been stored since work was done on the

42:40Forbes building or something. So, well,

42:42well, let's see if we can um I guess

42:45first track it down and Lee I'll I'll

42:48follow up with you and then we'll

42:50>> right

42:50>> see what we can

42:51>> Thank you.

42:52>> Thank you, Bill.

42:55>> Yeah, thank you, Sean, for following up

42:56on this, but there's no way that any of

42:58this can be addressed during the

43:00construction period. It'll be months

43:02after the construction. Thank you. Mhm.

43:05>> I sort of consider this a um an issue

43:09outside of this committee.

43:10>> Yes.

43:12>> At least, you know, for the foreseeable

43:14future.

43:15>> Mhm.

43:16>> Okay.

43:18>> Are there any other building related

43:20issues

43:22that we would like to discuss?

43:32Um, you know, this has been a very good

43:35working committee. I'm uh I've talked to

43:38Steve a little bit. I'm a little

43:39concerned that the trustees have a a

43:42real accurate understanding of where the

43:45project is at this time. And I've talked

43:49to Steve and uh I believe Mary feels

43:52somewhat the same way is that Steve and

43:55whoever he recommends come with him, go

43:58to the trustees the next trustees

44:00meeting or call a meeting so that they

44:02fully understand where we are and where

44:05the schedule is etc. So please take that

44:08as advice. Thank you.

44:11>> Thanks Walter. Uh yeah, I was just

44:14wondering um when we last met there was

44:17some discussion about the laap

44:20um and since then I've spent a couple

44:23weekends pulling it out of my own yard.

44:25But I was just wondering whether there

44:27was any further input from the um uh

44:31landscape people on a substitution.

44:36We did discuss that today at our our

44:38project meeting and and I know there was

44:39a clarification needed and the

44:41contractor is getting the um spo is it

44:45Spalain on on this? Yes, Spolain is the

44:47landscape contractor uh and they had

44:50questions on it. They did come to the

44:51site. So, we're just uh we don't have

44:53anything specific to report on it, but

44:55we're on it and and we know and

44:56understand exactly what is to be done.

44:58Uh the designer is going to issue that

45:00uh the documents that that clarify that

45:02as well. So uh certainly not not

45:05forgotten. We just don't have specific

45:07progress to what we'll what what I

45:09expect is we'll bring back a

45:11recommendation to provide in its place

45:14and bring that back to you guys for

45:16honestly I don't remember how to what we

45:18said as far as how to approve whatever

45:20gets recommended but unless someone

45:22tells us differently we can bring it

45:23back to you guys.

45:25>> Yeah, I'm pretty sure we said that your

45:28weekly

45:29>> uh small crew could just approve it at

45:32that point.

45:33um which what we voted but and it has

45:35only been two weeks since our last

45:36meeting but I just thought I would ask

45:38because

45:39>> thanks

45:41>> Mary.

45:42>> Yeah, thanks. I just wanted to um add to

45:45what Bill said. Um I agree. I do get

45:48concerned about um the trustes overall

45:51view of understanding of the timeline of

45:53the project. We do have a online Zoom

45:57meeting. Tomorrow night is our next

45:58trustee meeting um if anyone's able to

46:00come to that Steve or we can throw

46:03another meeting on so that you can give

46:05an update to the trustees about the

46:07current status of the project.

46:10>> Whatever you guys need, we'll happy to

46:12happy to do work with you guys and make

46:14presentations

46:16or would be helpful.

46:17>> Okay, great. Thank you.

46:22>> Any other building related issues?

46:26Move to adjurnn.

46:29>> Second.

46:30>> Oh, was that a motion to adjurnn, Bill?

46:33>> Yes.

46:34>> Oh, thank you.

46:35>> Second.

46:38>> All right. Uh Lee,

46:41>> yes. Bill,

46:44>> yes.

46:45>> Walter,

46:46>> Leslie, yes.

46:48>> Mary

46:49>> Johnson, yes.

46:50>> Al

46:51>> Gordon, yes.

46:53>> Bob,

46:54>> Petraella, yes. Ed

47:04>> Baldwin. Yes. [laughter]

47:06>> Kate

47:09>> Karachio. Yes.

47:10>> Don

47:12>> Eel. Yes.

47:13>> Pete.

47:14>> Donbeck. Yes.

47:16>> Lynn.

47:19Yes.

47:24And I am a yes. So we are adjourned.

47:27Thank you everybody.

47:28>> Thank you. Bye

47:29>> bye.

47:30>> Thank you.

47:31>> You