2026-09-01 - Library Building Committee

00:09and it's right at 3:30. So, I'm going to

00:11go ahead and call our meeting to order.

00:13This is the library building committee

00:16meeting Tuesday, September 1st. And I'll

00:19start with the um open meeting. Uh

00:23pursuant to chapter 2 of the acts of

00:262025, this meeting will be conducted via

00:28remote means. Members of the public who

00:30wish to access the meeting may do so in

00:32the following manner. Join us on Zoom.

00:36No in-person attendance of members of

00:38the public will be permitted, but every

00:40effort will be made to ensure the public

00:42can adequately access the proceedings in

00:44real time via technological means. In

00:47[snorts] the event we're unable to do so

00:48for reasons of economic hardship and

00:50despite best efforts, we will post on

00:53the select board's website an audio or

00:55video recording, transcript, or other

00:57comprehensive record of proceedings as

00:59soon as possible after the meeting. So

01:02with that, we are underway. Um, is there

01:06anyone present for public forum who

01:08would like to speak?

01:14Seeing none, we will move on to repair

01:18project update. So, we'll review and

01:21vote on some construction change

01:23directives.

01:25>> I can provide an update uh prior to

01:28that. Mike Williams uh is is on his way

01:30to his office after uh our regular

01:33construction meeting uh on site there

01:36this afternoon. He just texted me a few

01:37minutes ago. I said he isn't quite there

01:39yet. and he's [snorts] got uh part of

01:41that presentation to make. So um I'll go

01:45through the schedule and and if for Mike

01:47isn't on yet, maybe we can talk about

01:49the Red Sox or something like that while

01:51we're waiting for Mike to arrive. So I'm

01:53sure it'll just be momentarily. Um just

01:57a co and Mike one sure jump in. I do

01:59have a couple of things just up some

02:00updates from today in terms of schedule

02:02that I uh just noted that uh I thought

02:05would be of interest to to communicate

02:06to the to the group here. Um, I did see

02:10your email, uh, Moren just a few minutes

02:12ago. Uh, so we can go through Chris Pant

02:15and and I I know Chris, so uh, no issue

02:17at all just to work with a neighbor and

02:20the glare. Uh, we do have a couple of

02:21contacts at National Grid. Bob Tucker is

02:24reaching out to them just to see if we

02:26can uh, [clears throat] assist with

02:28making some headway there, but we'll uh,

02:30get Chris paying in the loop there as

02:32well.

02:33>> Thanks.

02:34>> Yeah. Yeah. All All good. Happy to try

02:36to try to help. I I I know the sounds

02:38like the path there to with the glare

02:40has been frustrating for the for the

02:42neighbor there. So, we'll do what we

02:44can.

02:45>> Yeah.

02:45>> Um

02:46>> uh so just a couple things that were

02:49brought up today. Most of the focus of

02:51the conversation, well, a good part of

02:53the conversation of the meeting is is

02:56about what do we need to get done uh for

02:59occupancy. You know, that's that's kind

03:01of the laser focus, if you will. Um and

03:04and in the meantime, Kate and her team

03:06is working on furniture and loading

03:08things and and all the things that go

03:10along with achieving occupancy than

03:12actually using facilities. So um so

03:14that's that's basically what the

03:16conversation is. So a couple of things

03:17for upcoming uh items. Uh we were

03:21delighted to hear just as before the

03:23meeting started the fire alarm blaring

03:26because we're dying to have the fire

03:27alarm test happen. Uh 9:14 is a test

03:31with the fire department. So, we're

03:32delighted to hear that. Just as almost

03:34as happy as we were about uh four weeks

03:38ago when we heard the the roofer banging

03:40away on the roof so loud it was hard to

03:41conduct the meeting, but we were

03:42delighted to hear that as well. So, it

03:44was kind of similar. Um couple of

03:47conditions exist. The stairways, so the

03:50stair I call it out out back if you

03:52will, kind of over by the bookrop on

03:55that side, the main stair. Uh and the

03:57stair the the main stair going up, the

03:59ornamental stair. Uh the challenge for

04:02occupancy is to have handrails in place.

04:04It sounds like a simple thing, but it's

04:06also an easy thing that if you don't

04:08have them, you don't get occupancy. It's

04:10a really that part of it is really

04:11simple. So the the the main stair there

04:16toward the bookdrop is a glass railing

04:19or [clears throat] glass um ballisters,

04:21if you will, and then a handrail on top

04:23of that. And the way that gets installed

04:25is the glass goes in and then they

04:26measure that [clears throat]

04:29um handrail that goes on top of the

04:31glass and and so that takes some time to

04:33get and wasn't ordered on time. So the

04:36glass isn't in yet. So there's going to

04:38be some temporary railings put in that

04:40back uh area, but the ones out of the

04:43ornamental stair, those railings should

04:44be in on time. um the front door beyond

04:48the you know the the Home Depot front

04:50door that's in place at the moment will

04:52be replaced by the the permanent doors

04:55and and I expect with their old

04:57Bostononians mobilization uh again uh

05:01this week um Wednesday to Friday hoping

05:04that those doors will be arrived will

05:07arrive and will be installed this week.

05:09We talked about final cleaning for the

05:11first time, which is a a great milestone

05:13to talk about cleaning. Um, and so

05:16they're going to have cleaning crews in

05:17to uh give the place the a once over

05:21prior to that 914

05:23uh fire department test on site. Uh, and

05:26we are able to confirm that that 924

05:29date uh for occupancy, we're still

05:32maintaining that. That's been the same

05:34date for several months running now. So

05:37happy to report that that hasn't

05:38slipped. We go through a long list of

05:41items every meeting that um to check on

05:44where is this and where is this um and

05:47and so we continue to make progress with

05:50um SVER indicating that that date is

05:53still good. So I think for a while there

05:55they would say just about anything so

05:57we'd move on with the meeting. Uh but

05:59now we're they're we're getting from

06:01them a little bit more confidently that

06:03that's when they're going to be able to

06:04deliver the building. um uh elevator uh

06:08is complete and now just out for uh

06:12state inspector to provide timing for

06:14their arrival and inspection. So, you

06:18know, things are coming together. Still

06:20are some outstanding items like the the

06:23chiller uh you need to have the

06:25manufacturer come out and perform the

06:27startup. Um and we're waiting to get

06:29dates confirmed when they can actually

06:31do that. So far, it's it's problematic.

06:34Even though the chiller provides

06:36cooling, uh we may or may not have that.

06:38It's unlikely we'll have that by the

06:409:24 date. Uh just to be realistic

06:43there. So, uh certainly can operate the

06:46building and as we are right now,

06:48perfectly comfortable uh environment

06:50there right now. And you don't need the

06:51chiller for occupancy, but we just need

06:53to go through with the building

06:55department. Some of these things that

06:57aren't quite ready, the the longer that

06:59conversation is usually the worse it is.

07:01You know, usually if you have a kind of

07:03a brief conversation, railings, chiller,

07:06and hopefully nothing else, everything

07:08else is in place, you know, then then

07:10it's a fairly simple thing. But, uh,

07:12we'll see how that goes. Those

07:14conversations are starting now. Um,

07:18Christina, just looking to see if Mike

07:20has arrived yet. I've done uh provided

07:23kind of a simple update for where we may

07:26stand. And Mike had indicated he hadn't

07:28quite made it back to the office when he

07:29texted me about maybe 15 minutes ago or

07:33something like that.

07:35>> I I can I can touch base with him to see

07:38if he's on his way. He said he was just

07:40about there. Let me just

07:42>> Okay.

07:44>> So, [clears throat] not arrived yet. And

07:46so, now we're into the Red Sox segment.

07:48Unless somebody has another direction we

07:50want to we want to go in here.

07:52>> I think Walter has a question.

07:54>> I do have my cap here. So, I am, you

07:56know, [laughter]

07:58I I always have questions. Um, and I I

08:02thought that the roof that was supposed

08:05to have tiles, which they took off

08:07mistakenly, had been installed and but

08:09now it's not. But maybe I was wrong. It

08:11was never installed. But what's holding

08:13up um the it's the 1980 building tile

08:18roof.

08:19>> Can you speak to that, Mike? I think the

08:20tiles are on site is where that stands

08:23this moment.

08:24>> Yeah. So the they just they just got the

08:27material that they needed to replace the

08:29ones that they mistakenly uh removed. So

08:32that's on site now. And kind of what's

08:34just holding that from progressing is

08:36that it's raining today. Um so once once

08:40the weather clears up, they're going to

08:42be back on site to install that. As well

08:44as the uh remaining copper work there is

08:47in pre-fabrication right now. We got

08:49that update today.

08:51>> Okay. So the materials finally [snorts]

08:53arrived. Yeah, those materials and SVER,

08:56you know, they're not shy about

08:57explaining. They're still looking to,

08:59you know, drag the roofer forward to the

09:01finish line. So, it's it's a it's a

09:04little better. You know, it's it's

09:05really not far from being 100% complete.

09:07It really isn't.

09:09>> Um but the the dragging forward

09:11continues. We did I don't know if we had

09:13this conversation with this group or

09:14not, but we did meet with the roofing

09:16contractor right after um they had said

09:19they weren't returning their calls and

09:20that kind of thing. So Kyle Dupel, the

09:23fella, the the I think he's the COO, I

09:27think, of Siver at this point, um, uh,

09:30he and I met with the roofing

09:32contractor, the fellow who owns Young

09:34Developers, and that was a couple of

09:36weeks ago now. So he said all the right

09:38things and and was not argumentative at

09:40all and and, you know, just a matter of

09:42him juggling his resources. He did, if I

09:44if I mention this group, you can stop

09:46me. He mentioned he does run 60 uh

09:49roofers as the firm does which is more

09:54than I expected honestly. Um but you

09:57know is is what it is. Um,

10:00so we're I could tell you what Mike is

10:02going to present and then have him

10:03present it because he's I know he's

10:05already too um partially he's going to

10:07present the landscape plan, plantings

10:10plan if you will, because I know he's

10:12been working very closely with the

10:13landscaper to update the direction

10:16that's going. He has a location uh for

10:19the replacement memorial tree there and

10:22where that's going to go. Just so

10:24everybody understands and and sees the

10:26presentation, that work has not started.

10:29If you haven't been by, uh the front

10:32fence is still up, so that doesn't look

10:34different. But behind the fence looks

10:36very very different in that all the the

10:38junk and equipment and construction

10:40things are are gone from there. And it's

10:42really a raed and lome u condition is

10:46what's there now.

10:47>> [clears throat]

10:47>> And I think the um for the schedule they

10:50handed out this morning, the landscaper

10:52will be on site on Thursday, this

10:54Thursday. Uh and and it's not a long u

10:58uh installation period. They've got four

11:00working days scheduled based on what the

11:02the SER team handed out today uh to do

11:06to do the work. It does show it on

11:08Monday, which it's unlikely they'll be

11:09there on uh this Labor Day Monday, but

11:12uh four working days to to go through

11:14it.

11:16Um,

11:18not seeing blanket. I'm just seeing if

11:20there's anything else on the schedule

11:21here to uh to mention.

11:23>> I think Kate had a question.

11:26>> Oh, sorry.

11:28I was just going to offer instead of

11:29talking about Red Sox, I had every time

11:32my team [clears throat] and I go to the

11:33space, we take photos and I was going to

11:35offer to show some, but Mike

11:39>> Mike just arrived. So, I think we can

11:42>> we [clears throat] can we can take it

11:44off to him if he's if he's made it in

11:45and he feels ready.

11:46>> If you want if you have a couple, Kate,

11:48just as we didn't get the tour in, if if

11:50you have them if they're teed up there

11:53or if you could tee them up, I think

11:54that the team might might uh I

11:56appreciate that.

11:57>> Fantastic.

11:58>> Yeah. Yeah. Yeah. Absolutely.

11:59>> Sure.

12:02Um, so this is our unhinged. I don't

12:05know if you guys can see that. Okay.

12:08So, every time we go around, we take a

12:11bunch of photos so that a for posterity,

12:13right? So that we have them

12:15>> um and to show progress. So you guys can

12:17see that blown up a little bit bigger.

12:19Yeah.

12:20>> Yes.

12:21>> Okay. So that's the entryway.

12:24Um, al also some of these pictures we

12:27take because we're looking at very

12:28specific things, so you can take that

12:30for what it is. But you can see the uh

12:32historic rooms. We're starting to get um

12:34some shelving in there. Those curved

12:36units you're seeing are actually mobile.

12:38And all of the mobile units that we got

12:40are concealed caster. So um they are

12:43movable, but they don't look movable,

12:45which is really important. Um this uh we

12:48have these twin benches going in uh

12:50beneath the uh windows. these none of

12:53the shelving is in its permanent place

12:54yet. But um one of the things to look at

12:57is that this fabric um on this bench we

13:01actually are getting in three different

13:02colorways. Um so in the historic

13:05building it shows here in this kind of

13:06green color. We liked it because it

13:09added color but also it looks like

13:10bookspines. Um but that in the adult

13:14area it's in a navy color way and in the

13:17teen area it's in more of a a purple

13:19color way. So, it kind of brings all of

13:21the the rooms together. Um,

13:25there's going to be some weird There's

13:26Caitlyn on the Hi, Caitlyn. There's me

13:28and Caitlyn goofing. Um, so we have slat

13:31wall. We've got some issues with that.

13:32We'll figure it out. I'm just running

13:34through these really quickly. Um, that

13:37one's really cool because it's from the

13:38historic entrance. You can see how

13:41beautiful the lights look here and the

13:43brand new circ desk. Um,

13:47and like a really nice view of that

13:48room. Um, this is from the circ desk.

13:52You can see where the holds are. So, we

13:54got very specialty hold shelving and it

13:56blends in really nicely with that wall.

13:59We've got the keypad up on the study

14:01room door, which is really exciting,

14:03although I'm not sure they're functional

14:04yet. Um, these are chairs that Aotti

14:08sent us that are the wrong chairs. We're

14:09not going to talk about that right now.

14:11Um this is uh so we've been talking

14:15about these study pods for a while. Um

14:17these are the ones that are kind of in

14:19the main area. We have two sets of three

14:21in the main area. Each of those sets of

14:23three comprise of two singles and one

14:26duo. Um and they kind of snake with each

14:29other. So we've got two of those in the

14:31front and then through the back we've

14:33got an additional uh 10 study pods. So,

14:37a total of 16 study pods, six duos,

14:41um, nine singles, and then one handicap

14:44accessible. Um,

14:47but we think they look beautiful here.

14:49Um, and they're really usable when you

14:51sit in them. They're really, they're

14:52sound dampening. Um, they've got power

14:55in them. They've got a place to put all

14:57your stuff. I think short of being able

14:59to build 12 study rooms, this was the

15:01best we could do. So, we're really

15:03excited about these. Um, and isn't she

15:06just stunning? Um, just really, really

15:09fun. These are the ones that are along

15:11the back. One thing I'll note is that

15:13these the one uh to the right that looks

15:16gray, the fabric was actually installed

15:19inside out. And so,

15:22while it looks gray, it is not correct.

15:24So, they are fixing that. Um, again,

15:28inside out, it's supposed to be a light

15:29blue. It is not. So, just ignore that.

15:31But just I think this gives you kind of

15:33a view of where those go. So that's

15:34where the study carols were before. Um

15:37and so I think there was only maybe five

15:39or six of them in that area. So we've

15:41really been able to add a lot more

15:42seating

15:44um in that spot and not block the the

15:47windows which is great.

15:50And that's uh study room B in the back.

15:53So you can kind of see it all the way

15:54down. So that's the second study room.

15:57Those little carols would will help with

16:00sound absorption, too, right? I mean,

16:02>> yeah, they got Yeah, it's pretty nice.

16:04>> So, here you can see that kind of snake,

16:06the brand new shelving up in the adult

16:09area. Um, the units to the left uh are

16:13mobile on casters. We can move those

16:15around.

16:17Um, another view of those study pods.

16:20Another view of us looking distraught.

16:24Um,

16:26I'm really I'm sorry I'm flipping

16:27through this fast because there's so

16:28many of them. But yeah, more bench.

16:30That's the team.

16:32Um,

16:34slat wall up. And then I think there's

16:36like a couple really quick ones on

16:37children's. But thermostats, which is a

16:40whole thing. Third floor. Don't those

16:42floors look amazing? So, they just

16:43finished the floors.

16:45>> Um, and it really looks like a whole new

16:47place. We're really excited about that.

16:49Um, you'll notice, maybe Moren will be

16:51the only one as excited as me, but the

16:54pipe that was coming out in that corner

16:56leading to nowhere is now gone. Um,

17:00>> it's miraculous.

17:03>> We're We're just absolutely thrilled.

17:06This is children's. So, this is the

17:07picture books uh over on the right side.

17:10Um, this metal is a color called slate

17:14storm storm, but it's like a It looks

17:16gray here, but it's more of a blue. It

17:18matches in really good with that corner.

17:20Um, and then zoomed out, you see the two

17:22trees in the middle. These lighting

17:24units are supposed to be green. They are

17:26currently working on a replacement for

17:29those. So, those will be fixed. So, they

17:30will actually look like trees and not

17:32just, you know, silver circles. Another

17:35thermostat that wasn't purposeful, I

17:36promise, but we are distraught over the

17:38amount of thermostats. Um, and then just

17:41to I don't know if you can see this. And

17:43also, just please don't judge how many

17:45tabs I have open. That is just who I am

17:47as a person. Um, so you can see the navy

17:50colorway in this. These are the wrong

17:53chairs, but this is the right fabric.

17:54So, we think it'll really blend in

17:56really nicely with that space. So, that

17:59is a really very quick look at some of

18:03the furniture that's been uh delivered

18:05so far. Um,

18:07but yeah, we we're trying to take

18:10pictures of the entire process and have

18:12been uh throughout so that we can we can

18:14have it ready. um for for when more

18:17furniture comes and we want to look back

18:20at what things used to be.

18:22>> It's gorgeous.

18:24>> Yeah. I mean, that's the first pictures

18:26we've seen where it wasn't construction.

18:28It was actually looking like a a room.

18:32>> Notice the end caps show on the shelves.

18:34That's nice. Also,

18:36>> that's beautiful.

18:37>> Yeah.

18:39>> Cool.

18:44Okay, we're Mike, we're waiting uh for

18:47your arrival. Uh I did preface the group

18:50just to explain you were going to

18:51describe plantings and some of what you

18:55have there and um and

18:59>> uh kind of give an update as far as

19:00schedule for some of the dates that we

19:02reviewed today in the project meeting.

19:04So everybody's up to speed on that and

19:06so turn it over to you.

19:08>> Okay. Thank you. Sorry for my tardiness

19:11rushing back from the job site. Um so uh

19:16what I can do so

19:19previous conversations about what are

19:21the what are the changes we can make uh

19:22to the plantings uh both the replacement

19:26for the memorial tree and uh the

19:28replacements for the invasive um

19:33um

19:35plants around the the signs and

19:37elsewhere. So, just to give you an

19:39update on where we're at with that, I'm

19:41going to share my screen and just show

19:43you a markup of the site plan, uh, the

19:45landscape drawing.

19:51So, as you can see here, similar to what

19:54we looked at with the the sidewalk, uh,

19:57up this uh, footprint here is the

20:00building, the two gardens out front, uh,

20:02the sign as well, our transformer off to

20:06the side. So what you're seeing here,

20:08I'm going to zoom in.

20:11The scope of work in the base contract

20:13was basically replacing kind the

20:16planting the plants that existed at the

20:19building before construction started.

20:21So uh that's what this drawing shows bas

20:24a plant for plant replacement

20:28matching the same plants that were there

20:31uh again before construction started.

20:35um many of those plants are are

20:39healthy still um of the existing plants.

20:43So we were toying with the idea of

20:48instead of replacing healthy mature

20:51plants uh where we can maintain those uh

20:56and take the plants that we own and

20:59supplement the area around the the

21:02transformer and try to obscure the

21:04transformer a little bit further. Uh

21:07well right now it's not really obscured

21:09at all except for the construction fence

21:10that's there. Um, so this would be to

21:13try and beautify that area a little bit

21:16better. Not entirely sure how many of

21:19these

21:20the uh the plants that we own in the

21:22contract will actually be able to be

21:24used around the transformer. That's

21:26something that the the landscape

21:29contractor is going to work out once he

21:31really dives into those existing gardens

21:34to see what is healthy and worth saving

21:38and don't need to be replaced. So once

21:40he's had that done, he's going to do a a

21:44layout. Basically, he's going to come

21:45out with the plants he's purchased for

21:47the project and use the spare plants and

21:50just sort of lay them out physically

21:51around the transformer. At which point,

21:53we'll go we'll go out and look at them

21:55with them and give them a blessing to

21:56proceed with that.

21:58There is is a

22:02there will be some cost associated with

22:04this and that um it is a a little bit

22:08extra effort to prepare around the

22:11transformer to receive new plants as it

22:13is to just replant in the existing

22:16gardens. Uh being that u the existing

22:20he's got to clean up those gardens got

22:23to sort of give the existing plants that

22:25are worth saving a little bit of care.

22:27and he can't just um sort of go in there

22:30with with heavy equipment and just kind

22:33of rake everything out with a backhoe.

22:35It's a little bit more um there's a

22:37little bit more finesse and um and

22:39expertise to do that work and then also

22:42to again prepare the you know a planting

22:44bed around the transformer. So there's

22:46some additional costs there. We we don't

22:48know what those costs are yet but those

22:50are being worked out now. Uh and we'll

22:53we'll have those for you the next time

22:54we meet.

22:56Um, so those are the front gardens. Uh,

23:01around the sign is where we had the, um,

23:05I got to look it up again. Sorry. The

23:07LMB were the la or Lauria, which were

23:12the invasive plants that we were asked

23:14to um, find a substitution for, which is

23:18was the decision to go with the

23:19viburnum.

23:21The viburnum are a little bit larger

23:23than the laipi that were specked. So

23:26instead of the 20 la we're going to do

23:28five viburnums and the reason for that

23:31being the viburnums are going to get

23:32larger. So we don't want to block the

23:35view of that sign onto west main street.

23:37So what the landscaper suggests is that

23:40we do two on either side of the sign and

23:44then as a backdrop do three more. So

23:46five total viburnums in in lie of the 20

23:50la piece. The viburnums are a little bit

23:52more expensive. So it's basically a a

23:55swap of plantings at that location.

23:59Um so that that's the invasive um

24:03planting replacement scope.

24:06Um, and then for the replacement of the

24:08memorial tree that is currently at the

24:11side of the library that is no longer

24:13healthy, we found um uh a species that

24:18uh Kate has reviewed with the family

24:22um of the um the tree was dedicated to

24:25and we um came to an agreement that the

24:29aello

24:32tree um forgive me for not having an

24:35image of what that will look like, but

24:37it is another or ornamental shade tree

24:40type species. Um, but what we're looking

24:43to do is bring it a little bit more

24:45forward on site, more centrally placed.

24:48It still allows room for programming

24:51through that front yard area. Keeps it

24:54away from the water line and the

24:56building property line. Um,

24:59and we just feel that that's the most

25:01appropriate spot for it. It also

25:04provides a nice balance for from the

25:06sign on the opposite side of the

25:08sidewalk.

25:10Um, and then just another area plantings

25:12that we hadn't gone over. We own some

25:14replacement shrubs around our new book

25:16drop area too to green up that side.

25:22Uh, so that's our that's our current

25:24plan for for new plantings. Um, any any

25:28questions on that?

25:30>> I have a question, Mike. Uh, with the

25:33new memorial tree, will you be

25:36relocating the plaque as well?

25:40>> Uh, you know, that wasn't on our radar,

25:42but it should be. We We can do that.

25:44Yep.

25:45>> Thank you.

25:54>> Any other any questions for Mike?

26:02All right.

26:03>> No questions. Thanks for the update on

26:05that.

26:07>> You're welcome.

26:08>> Um I have a question on uh you mentioned

26:11putting something around a transformer.

26:13Are we allowed to have plantings around

26:15that thing other than the yellow lolly

26:18um columns? Whatever big bright yellow

26:20things.

26:21>> Yeah, good good question. Um, we are,

26:26uh, we can't put them right up against

26:28the transformer, but we can have some

26:30distance there. And as long as we

26:33maintain access around it, this actually

26:35sits within sits in a concrete curb

26:38that's filled with stone that's provides

26:41a 2 to 3 ft of clearance as it is. And

26:44then the ballards provide another foot

26:47or two uh, above and beyond that. So

26:49there's there's at least 4 ft of

26:51clearance just on what the constructed

26:56um structures there are out there

26:58between the the columns, the curb, and

27:00the the stone around it. So um we're

27:04providing we will allow plenty of access

27:07around that transformer.

27:09>> Just uh

27:10>> that's nice. for the uh in the long run

27:14or in the short run, you should probably

27:15talk to the the landscaping guy about

27:17how often you need to check for pruning.

27:20If you give it if you leave it long

27:21enough, it's going to grow into the

27:22transformer. So, some you someone will

27:25want to prune the transformer side of

27:27the the plants that are going in there.

27:31>> Good point.

27:32>> Plus, they're much smaller than I'm

27:33imagining.

27:34>> No, no, you're you're very accurate.

27:36These will shrubs uh if they're uncared

27:40for, they um they could impact the the

27:44transformer. Yep.

27:53>> And any other questions on that? Um

27:56>> um just sort of unrelated, but it's in

27:58your picture. The little um butt outs on

28:01the walkway or to put the benches in

28:04that were there before. Mhm.

28:06>> Okay.

28:07>> Correct.

28:08>> Yep. And that work's actually done now

28:10and the benches are back in place.

28:12>> Oh, well.

28:15>> Didn't know.

28:18>> Marine's favorite benches.

28:20>> I know. I love those benches.

28:26>> I should say uh Bill and had had pretty

28:28sharp eyes and noticed that the slope of

28:31th that area uh was a little off. Um, so

28:36we we went back and reviewed it before

28:37they poured the concrete and um and got

28:42it corrected. So, thank you, Bill, for

28:44bringing that up and making sure

28:46>> we got it right.

28:47>> Mike, are you saying that they're level

28:52>> enough that you don't feel it?

28:53>> Sort of flat.

28:55>> Yeah.

28:55>> That's amazing. [laughter]

28:58[snorts]

28:58>> Yeah. So, right now it's only pitched to

29:00get the keep the water off the the

29:02walkway.

29:04>> Nice. [snorts] Most people can't

29:06perceive that. Yep.

29:09>> Yep.

29:11Levelish and stable. How's that?

29:14>> Perfect.

29:15>> Okay.

29:17All right. Um Steve, did you want me to

29:20go through schedule? Is that is that was

29:23that your note in progress?

29:28>> I think the next thing for you is the

29:30the electrified

29:32hardware.

29:34Okay.

29:35>> Uh CCD13.

29:36>> CCD13.

29:38Um so we identified after talking with

29:43some of the subs um

29:47that uh there's uh some work that we

29:50need to add to the contract which is

29:52wiring between

29:56uh security devices uh electronic

29:58hardware and power supplies. So, um,

30:04numerous locations we have electronic

30:06hardware, meaning like an an auto

30:08operator, push a button on the wall, the

30:10door swings open electronically and

30:13automatically. Um,

30:17there are a handful of conditions where

30:20um,

30:23contractor didn't own that scope of

30:24work.

30:26Um

30:27so what this CCD does is it puts the

30:31scope of work into Sver's court to get

30:34that work done. Uh mostly it's all low

30:38voltage wiring connecting power supplies

30:42devices and electronic hardware to work

30:45properly.

30:47Um

30:48and uh we have a we're recommending a

30:51not to exceed value of 18,000. Mike, is

30:55that right?

30:57>> Yes.

30:57>> So, 18,000 on that. Um, and again, it's

31:00it's it's

31:02mostly labor. Um, and we're we think

31:07we're we're rather conservative with

31:08that number. Uh, allowing a couple a

31:12couple workers per day for each door

31:14opening as a conservative value on that.

31:18So, it's wiring, it's programming,

31:21um,

31:23for those those handful of door

31:24openings.

31:27>> Um, Mike, can I ask a question about

31:29that?

31:30>> Yes, I should stop.

31:31>> Um, you said the contractor didn't own

31:34the scope of that. Does that mean it

31:36wasn't part of the original scope or

31:40what what does that mean exactly? So the

31:43electrical drawings had diagrams showing

31:46all these connection points and um in

31:51relationship to those diagrams the

31:53electrical engineer had identified

31:58uh certain pieces of that work to be

32:01done by the owner's security vendor

32:05other than BCM controls who's not who's

32:07working more for the town than for the

32:09library and we really don't have them on

32:12board for this scope of work. There

32:14really isn't an owner security vendor to

32:16perform that work.

32:19Um so, uh we acknowledge that um it's

32:23really not the

32:25electrical subcontractor scope and it's

32:28not Sver as a GC scope of work. Um so

32:33they they're justified.

32:35>> Yeah. Thank you. This Yep.

32:39Any

32:44questions about

32:47um this construction change directive?

32:56Then can I have a motion to approve?

33:01>> Motion to approve

33:03>> and a second.

33:04>> Second.

33:05>> Thank you. So I will go down my list.

33:08Mary

33:11>> Johnson. Yes.

33:14>> Uh, Bill

33:15>> Lane. Yes.

33:17>> Kate

33:19>> Karacio. Yes.

33:21>> Lynn.

33:22>> Dukeup. Yes.

33:24>> Walter.

33:25>> Leslie. Yes.

33:27>> Ed.

33:28>> Yes.

33:30>> Al.

33:31>> Al.

33:32>> Gordon. Yes.

33:34>> Pete.

33:35>> Banbeck. Yes.

33:36>> And I'm a yes. So that is approved.

33:41>> Thank you.

33:45>> Thank you all. And

33:48I think that is everything

33:51on our agenda. Um any other building

33:54related issues?

33:57>> Um how are we on the budget at this

33:59point? I'm sorry, Bill, you go ahead.

34:01You're first.

34:02>> No, that's all right. No, I just wanted

34:03to say that we're very fortunate with

34:06the team of LPA and Vert.Ex that have

34:10worked very hard in the past month and a

34:12half to bring the contractor in as close

34:16as possible along with Kate and her team

34:19bringing the necessary things in at the

34:22to keep it on schedule. So, we're very

34:24fortunate for that team.

34:28>> Agree completely.

34:32So, I I'm just wondering how much

34:36headroom we have now in our budget.

34:40>> We typically go through that report in

34:43the in the middle of the month meeting

34:44when we have the invoice meeting.

34:46>> Okay. I can wait two months unless if

34:48you if you guys aren't alar two weeks.

34:50[laughter]

34:52>> Two weeks.

34:52>> Two weeks. Sorry.

34:53>> Are you referring to like the

34:54contingency budget?

34:56>> Yeah, that's exactly right. I just

34:57forgotten the word contingency. But

35:00>> with all the exposures that we

35:02>> Yeah. With all the exposures that we

35:03have at the estimated costs that values

35:05that we have right now, we have roughly

35:08$60,000 remaining in the contingency.

35:11>> Okay.

35:11>> When all said and done,

35:13>> keep in mind there are several items

35:14that we don't have um we have

35:17commitments that are not up to the full

35:19line item amount as well.

35:22>> Uh and we haven't done anything with

35:24that. I mean, you haven't done anything

35:26with that. So, uh, we'll go through that

35:28at the next meeting, you know, as we do

35:30the middle of the month, uh, meeting.

35:32Two weeks, good segue. So, should we go

35:34two weeks from today, which would be the

35:3515th? Is that Mike Bonfan? Does that

35:37work? The 15th or is that too early?

35:39>> That's that's the next the one that we

35:41have on the

35:42>> Okay,

35:43>> that's what we've been planning towards

35:44with the monthly items.

35:46>> Perfect. Thank you.

35:51any other questions or any building

35:54related issues we need to discuss

35:57while we're here.

35:59Um I guess uh my question was going to

36:04be given what where we are almost at the

36:08end of project whatever um but there's a

36:113-w weekek gap between the 15th and the

36:156th of

36:17October. So, I was just wondering if we

36:19were thinking about when the meeting

36:21after the next meeting would be. Um,

36:24whether it'll be the 6th or the 29th

36:26because we've been

36:28I I don't know what we need to support

36:31our construction or finishing up.

36:36>> Well, we can have that meeting, Walter,

36:38on site because we'll have occupancy by

36:40then.

36:41>> Knock on wood. Yeah. [laughter]

36:44>> We could do it on the 29th of this area.

36:46No, no, I didn't say that. [laughter]

36:51>> Um I I was under the impression we were

36:56going every two weeks just to keep

36:58things moving. So looking at the 29th,

37:02does that work for everybody on the

37:04team? Is that And looking at um Vertex

37:07and LPA, is that what you were expecting

37:10also?

37:15U this this meeting was set up to

37:17address issues if they come up um in

37:19between the middle of the month meeting

37:22uh which is exactly what today is which

37:23is then if things come up which has

37:25worked perfectly um probably not what's

37:28the team think the 29th or or um the

37:32week whatever the one after that is uh

37:35just said hang on a sec

37:39or the sixth um

37:42>> the 29th is actually better for me than

37:44the six

37:49>> when we go 29th for this meeting and if

37:51we don't need it we'll cancel but

37:53otherwise we'll have the meeting on the

37:5529th. How does that sound?

37:57>> Yeah, we got thumbs up from there.

37:58>> We still have it in person in the uh in

38:02the library [clears throat] on the 29th.

38:04>> So the the 20 Let me just make sure I

38:06have my days correctly. So the so that's

38:09a Tuesday. So the Thursday prior is the

38:12date that uh we're indicating is the

38:15date for occupancy and and the way that

38:17works is you need the fire department to

38:19sign off and he's out today and then you

38:22you know so that's what happens right

38:23around that 24th date. Um which I'm not

38:27hedging. I'm just saying that's that you

38:29know in terms of a very specific date.

38:31So uh we can plan on it to be on site

38:33and we sure hope not to have to change

38:35that. How's that for a real truthful

38:37answer?

38:40Sounds good.

38:42>> And just to make sure we meet open

38:45meeting requirements, um if members of

38:48the public wish to attend the meeting in

38:50person, they would be able to do that at

38:52that point.

38:53>> Yep. We have occupancy. So, yep. Once we

38:56have occupancy,

38:56>> yeah, fully, you know, your I mean, it's

38:58now two, but fully your building to do

39:01with as you wish.

39:03>> Okay. I would yeah I would be concerned

39:05about allowing members of the public in

39:07before we're open to the public. So I

39:09would I would I would prefer to have it

39:11somewhere else. Even if we have

39:13occupancy, we won't be moved in. We

39:15might have

39:17boxes everywhere, things everywhere. I I

39:20I would just be careful about that

39:21because I don't know that we have a way

39:23to safely allow members of the public

39:25into the building. I think this group

39:27I'm not worried about, but I am worried

39:28about opening those doors to the public

39:30after being closed and whether uh folks

39:34might see that as an opportunity to get

39:35in and see the building and then we

39:37can't accommodate everybody there. So, I

39:40think that for sure after occupancy we

39:43can find a way to get in there. We could

39:45do a tour. We could do it just the same

39:46way we did the last one where it was um

39:48a public meeting for a tour with no

39:50discussion.

39:52um which still kind of follows all those

39:54things separate from um a meeting. But I

39:58would I would be really hesitant. I

40:00would I would that would have to be a

40:02discussion with the board of trustees

40:03too, I think. But I I would

40:07it would not be what I would do.

40:09>> Yeah. So like the tour if we don't

40:12deliberate, it's not a it can be a

40:14public we can observe and that doesn't

40:18have to be at the same time as the

40:19meeting. Yeah.

40:22I would feel more comfortable with that.

40:27>> Say that again, Mary. I missed the

40:28beginning. I was just saying I agree

40:30with Kate. That would make me a little

40:31bit uncomfortable. I feel more

40:32comfortable not just keeping it on Zoom.

40:37>> Okay. So, for that 29th meeting, we'll

40:40stay on let's stay on Zoom and then um

40:44we'll see how it goes after that and

40:47we'll get in there when we can. Um,

40:51I know we'll be as excited as the public

40:53to see it. So, we'll just stick to Zoom.

40:56So, next meeting is in two weeks on the

40:5815th and then we will meet again on the

41:0029th. [snorts]

41:05All right. Can I have a motion to

41:08adjurnn?

41:09>> Motion to adjurnn.

41:11>> Thank you. Second.

41:13>> Second.

41:14>> Thank you. Uh, Mary

41:17>> Johnson. Yes,

41:19>> Bill.

41:20>> Lenain. Yes,

41:21>> Pete.

41:22>> Danbeck. Yes,

41:24>> Kate.

41:26>> Yes,

41:27>> Lynn.

41:28>> Duke. Yes.

41:29>> Walter

41:30>> Lesley. Yes.

41:32>> Ed

41:34>> Yes.

41:34>> Al

41:35>> Gordon. Yes.

41:38>> And I am. Yes. So, we are adjourned.

41:41Thank you everybody. See you on the

41:4215th.