Library Project Budget and Contractor Payments
At a glance
- What: tracking the library renovation budget (reported as about $13.9 million including roughly $1 million of contingency; construction bid $8.3 million), change directives and monthly payments to Seaver Construction and other vendors.
- Where it stands (Oct 20): in a worst case with all open change directives counted, about $46,000 remains in the original construction contingency; a little over $1 million of the appropriation is uncommitted. About 70% of changes are unforeseen conditions (about $351,000, roughly 3% of the bid).
- Next: an owner change order is expected at the November 3 meeting; retainage and warranty items will be billed after move-in.
Votes
- Oct 20: monthly vendor invoice packet approved (10 yes). Seaver Construction September requisition of $717,705 approved (10 yes); with $171,057.85 approved earlier the total is $888,762.85.
Open questions
- Leftover funds: borrowing happens only as needed, so unspent authorization would likely be de-authorized at a future town meeting. Whether the committee still exists in spring, and who may authorize added work such as extra trees, is unclear.
- Close-out: a one-year workmanship warranty; retainage invoiced in the first months; accounts may stay open for months.
Sources
- 2026-10-20 - Library Building Committee (auto-captions; figures approximate).
Discussion time
About 20 minutes across 1 meeting (from transcript timestamps; approximate).
| Meeting | Minutes |
|---|---|
| 2026-10-20 - Library Building Committee | 20 |
Log
- 2026-10-20 - Library Building Committee - Change order log and budget status presented; vendor packet and Seaver September requisition approved by roll call.
- 2026-09-01 - Library Building Committee - Approved CCD 13 (up to $18,000 for door hardware wiring) by roll call; about $60,000 contingency remained after all known exposures (from auto-captions).
- 2026-08-18 - Library Building Committee - Contingency about 91 percent committed if pending items are approved ($78,652 left); about $9.68 million spent (70 percent of budget); July invoices of $859,259.51 approved by roll call (from auto-captions).
- 2026-07-21 - Library Building Committee - About 61 percent of contingency approved and about 25 percent more pending; June invoices of about $75,570 approved (from auto-captions).
- 2026-11-03 - Library Building Committee - Meeting held (agenda only; outcomes unknown).
- 2026-11-10 - Library Building Committee - Agenda: Vertex repair update and vote on Change Order CCD.