2026-08-18 - Library Building Committee

00:08Well, we'll go ahead and get started.

00:10I'll

00:11call our meeting to order

00:13uh

00:143:30 p.m. on Tuesday, August 18th, 2026.

00:19Um

00:20pursuant to chapter two of the acts of

00:222025, this meeting will be conducted by

00:25remote means.

00:27Members [snorts] of the public who wish

00:28to access the meeting may do so in the

00:30following manner. Join us on Zoom.

00:33No in-person attendance of members of

00:35the public will be permitted, but every

00:37effort will be made to ensure that the

00:38public can adequately access the

00:40proceedings in real time via

00:42technological means.

00:43In the event we are unable to do so for

00:46reasons of economic hardship and despite

00:48best efforts, we will post on the

00:51library website an audio or video

00:53recording, transcript, or other

00:55comprehensive record of proceedings as

00:57soon as possible after the meeting.

01:00So, we are

01:03underway.

01:04Uh do we have anyone present for public

01:07forum?

01:12Going once.

01:14Going twice.

01:15Okay.

01:17Uh moving on to discussion of the repair

01:20project. Um before we get to the the

01:24review and the um discussion about the

01:27construction change directives, I just

01:30wanted to ask if the issue with the

01:33lights

01:34um shining onto the Desjardins' house

01:37got resolved.

01:41Does anyone know?

01:43>> Is that the construction lights?

01:45>> Yes.

01:46>> was a question a while back. I haven't

01:48Have you guys Bob or Mike, have you

01:49heard of that issue recently? I know we

01:52responded we have to keep them on

01:53overnight as a construction safety

01:56issue.

01:58You're mute, Bob, there.

02:00>> Oh, there you go. Uh

02:03No, I hadn't even heard that there was

02:05an issue here. Uh

02:07obviously during

02:09when we're under construction, we do uh

02:11we're required to run lights uh 24/7.

02:14Um

02:15and actually as of today, we uh we do

02:19have um

02:21the programming for the lights in place.

02:25They're trying them out.

02:26Uh and uh they should be reduced uh at

02:30this point, but uh

02:33I'm not 100% sure on on all of that, but

02:37um

02:38we're done with the construction lights

02:40anyways.

02:42>> I'm not sure if that it it might have

02:44solved the problem. Uh

02:46Kate Caraccio and I got an email from

02:49Matt Desjardins, who lives in the house

02:52right directly behind the Forbes

02:53building,

02:54that um the construction lights were

02:56shining right in his bedroom windows.

03:00So, what is Was it possible for them to

03:01be aimed differently?

03:04And I

03:05forwarded that to Steve. You, Steve?

03:08Darren?

03:08>> Yeah.

03:09>> Um

03:10and

03:11then I responded back to Matt and said

03:13that

03:14uh I had forwarded it to the project

03:17team and we're on we're on it and if it

03:20was still going on or had any other

03:22issues, please reach out. I haven't

03:24heard from him again.

03:26So,

03:28it's possible that that was taken care

03:30of.

03:31>> As Bob said, I know the permanent lights

03:33are are in place. I I hope

03:36I hope it isn't a bother to

03:39them any any longer.

03:41Um I know I remember that was like uh 2

03:43months ago or something like that and we

03:45had to have them on. We could have

03:46perhaps put up a screen in the window or

03:48something, you know, to make it less

03:49shiny.

03:50>> This was just last week.

03:52>> Oh, oh, sorry. Sorry.

03:54I I must have missed that.

03:55>> No, the the the

03:58permanent lights are now in place, so

04:00that should

04:02uh reduce that any glare [clears throat]

04:04significantly.

04:05>> Okay. I'll just double-check with him

04:07and make sure that it's that it's all

04:09set, but it sounds like

04:11>> And if it isn't, we can look to put

04:12something up in the window or something

04:14until we get further along with if we

04:16have, you know, shades and that kind of

04:18stuff, so we can have it be better for

04:20them.

04:21>> Okay.

04:23Uh so, let let's go right ahead to

04:26discussion of the repair project.

04:29Um

04:39>> Thank you.

04:40Um is there any approval of minutes or

04:43were the minutes posted?

04:50>> So, I The minutes from two meetings ago

04:53I had sent out, and at that week meeting

04:552 weeks ago we skipped over it because

04:57um there wasn't enough people there. So,

05:00I don't know what we want to do about

05:02that. We have to vote on it either at

05:03this meeting or the next meeting.

05:06>> Make a motion to approve the two past

05:09meeting minutes.

05:11>> And we second that motion.

05:15>> Thank you.

05:17Uh so, I will go down in order on my

05:19screen, which is Bill.

05:23>> Lanigan, yes.

05:25>> Lee.

05:27>> Emery, yes.

05:29>> Mary.

05:30>> Johnston, yes.

05:34>> Al.

05:34>> Gordon, yes.

05:36>> Sean.

05:37>> Yoh, yes.

05:39>> Kate.

05:42>> Horatio, yes.

05:45>> Pete.

05:47>> Limbach, yes.

05:48>> Walter.

05:49>> Uh

05:50>> yes.

05:51>> Bob?

05:52>> Petracella, yes.

05:55>> Uh

05:56Lynn?

05:57>> Stukel, yes.

05:59>> And I am a yes.

06:03Did I miss anyone?

06:07Okay. Minutes are approved. Thank you.

06:10>> Thank you.

06:12Uh moving on to review of our current

06:15contingency status. So, at this point,

06:18just over 500,000

06:20approved in

06:22uh changes, roughly 61 per or 62%.

06:27With pending, estimated, submitted, we

06:29have approximately 250,552,

06:33or 29% of the contingency. And if all of

06:37those are approved, we will have

06:39remaining the contingency $78,652,

06:44and roughly we've used 90% of the

06:46contingency, or 91%.

06:50Um we are

06:52have no new real exposures right now.

06:56We're just waiting for the items we've

06:59approved in CCD previous CCDs to be

07:02completed and put into a potential

07:04change, and then

07:06we'll then put that into an owner's

07:07change order for them their approval by

07:09the committee, once you have the final

07:11values of the not to exceed values that

07:13we previously approved.

07:21Any questions on changes before I move

07:22into the uh vendor invoice package

07:25update?

07:27>> Um I have a question, Walter. Um so, uh

07:31but that that 250 includes the not to

07:34exceed numbers?

07:35>> Correct.

07:36>> Great, thanks.

07:44>> Um so, moving into our finance update

07:47for the month end of July, so

07:50for the OPM contract uh,

07:53spent to date we have $860,592,

07:57roughly 7

08:0083% of the overall

08:02contract. Uh, for the architect

08:06um, we have roughly spent 94%

08:09of the overall contract and spent today

08:12is 1. roughly 1.4

08:16million.

08:19Um,

08:20for construction we're at roughly 80%

08:23spent of the overall

08:25uh, contract or 7,074,200.

08:31Um, and as a total overall we've roughly

08:34spent 70% of the overall project budget

08:37to date.

08:40>> Question.

08:41>> Yep.

08:42>> Uh, on the architect um, do we think we

08:45have enough money

08:47um, with all the changes that are coming

08:49before us either

08:51as late responses, so I just want to

08:53make sure we've looked ahead to make

08:56sure they have enough to cover.

09:01>> I'll let LPA respond to that.

09:04>> Um, I yeah, I Michael join us in just a

09:06second. I believe he's he's getting

09:08online right now. Um, but I believe that

09:11we we do have an FF&E um,

09:13additional services that we can also

09:15kind of pull pull on if we have any last

09:17minute coordination issues with the

09:18FF&E.

09:20But Mike, anything to add on that?

09:22>> I just caught the pale end of Bill's

09:24question there. Um,

09:27is it is it

09:28is there enough money left kind of

09:30question?

09:30>> Yeah, yeah, because we've got

09:32>> for architectural services.

09:33>> Oh.

09:33>> Yeah, addressing savers you know,

09:36lateness and changes and all that jazz,

09:37so.

09:39>> Yeah, I don't I don't foresee that we'll

09:42be looking for any ad services on

09:46on anything other than as Christina

09:48mentioned the FF&E if needed.

09:51>> Mhm.

09:52>> Thank you.

10:01>> So, the total project spent to date is

10:04$9,681,585

10:08with left to spend is $2,614,

10:12$222. And as I said, roughly 70% of the

10:15overall budget.

10:17Any further questions on financial

10:20items?

10:21>> Yeah, it's kind of crinkly crinkly

10:23background noise.

10:25>> Crinkly background noise.

10:28I don't know.

10:32Not sure.

10:36>> I'm done hearing you.

10:42>> Uh moving on to the invoices. Got to

10:45change the date on that, but that should

10:47say 7:31.

10:49Um so, for the month end of

10:52July, um we have invoices from Vertex,

10:56we have invoices for uh the security

10:59vendor,

11:00uh IT, town IT, and as well as some

11:03technology procurement items, um as well

11:06as LPA and Civer.

11:08>> hard to hear anybody. I There's a lot of

11:11uh static here.

11:15>> Uh maybe non-speakers could mute their

11:17mic. It could be some non-speakers.

11:22>> It's like somebody else saying court

11:23arise.

11:28>> Mhm.

11:34Mhm.

11:41>> Is that any

11:43better?

11:44>> Yes.

11:45>> Okay.

11:46Uh so for invoices for the month end of

11:49July, we have $859,259.51

11:54for the committee's approval.

12:00Any questions prior to

12:04that?

12:07>> No.

12:10>> I would like to make a motion to approve

12:13the invoices for 7/31/26

12:17as described.

12:19>> And I second that emotion.

12:21>> Thank you. So, I will go through the

12:24roll call. So, Pete.

12:30>> Uh Pete.

12:31Uh yes, but I also have a question. Why

12:34is the total invoice in the first row

12:37zero?

12:41On the chart.

12:42>> It's it's zero because it's totaled as

12:46between these two items. So, these two

12:48here

12:49>> Okay, I got it.

12:50>> and they go to this one.

12:52>> I'm I'm a yes vote for payment payment.

12:55>> Thank you.

12:57Lynn.

12:58>> Sukup, yes.

12:59>> Way.

13:00>> Emery, yes.

13:04>> Sean.

13:04>> Yoh, yes.

13:06>> Mary.

13:07>> Johnson, yes.

13:12>> I didn't hear her, but I think that was

13:14a yes. Walter.

13:15>> Johnson.

13:17>> Oh, there she is.

13:18>> Leslie.

13:18>> Leslie, yes.

13:22>> Uh

13:23Al.

13:24>> Yes, but I just have a question. I'm

13:26just wondering what that MBJ security is

13:28that we paid $66.44.

13:35>> That is for um key fobs for the one of

13:40the new security systems for the meeting

13:43room doors.

13:45I don't know why they had to order them

13:46so soon.

13:47>> That answers that. Thank you.

13:49>> You're welcome.

13:50And continuing the vote, Bob.

13:53>> Uh Petrucelli, yes.

13:56>> And

13:57Al, I didn't get your vote if you were a

13:59yes for approval.

14:01>> Yes, Gordon was yes.

14:02>> Thank you. Bill.

14:04>> Lennon, yes.

14:05>> Kate.

14:06>> Prochilo, yes.

14:09>> And I'm a yes.

14:13So, that invoices are approved.

14:17>> Thank you.

14:20Moving on to the construction update,

14:22I'll turn it over to Bob.

14:30You're on mute, Bob.

14:37>> There we go. Uh we're looking at the

14:39final repairs to the uh water line in

14:42the street. Uh we currently have a temp

14:45cover

14:46uh of asphalt on there right now that

14:49will eventually be uh ground and repaved

14:53after it uh goes through a period of of

14:56final settlement to make sure that

14:58everything isn't going to settle any

15:00further and we'll have a nice smooth uh

15:03section of roadway in front of the

15:05library.

15:11Uh this is on the third floor where we

15:14were using it uh as a meeting room uh

15:18at one point in time.

15:20Um and just uh

15:22all the windows are in place now uh, on

15:25the third floor and actually throughout

15:27the majority of the building. Um, all

15:30the they've all been uh,

15:32re- renovated and updated and

15:35uh,

15:36you know,

15:37they're as they're as good as they get

15:39at this point.

15:40Go ahead, Mike.

15:46Down in the basement, uh, or I say

15:49basement, but it should say first floor.

15:51Um, we have uh, flooring protection down

15:55over the flooring.

15:56Uh,

15:57the finished lighting

15:59you can see uh,

16:01in the ceiling space just below the the

16:04ceiling grid. Uh, at this point in time

16:06that's all been

16:08uh, flooded with uh, the ceiling tiles

16:11uh, and it looks really good.

16:17And once again down in the basement area

16:20there's the

16:21uh, you can see areas of the carpet uh,

16:24showing through the floor protection.

16:27Uh, we still use this area somewhat for

16:30uh, storage of materials yet to be

16:32installed.

16:34Um, right now uh, most of this area is

16:37covered with boxes for containing all

16:40the shelving that uh, we're about we're

16:42installing this week or the town is

16:45installing this week uh, in that area.

16:56>> That is the end of our presentation.

16:58Thank you.

17:00Any questions?

17:03>> I have a question.

17:06I'm just wondering about the uh,

17:08resetting of the granite curbing on Park

17:10and Main Street. Has that taken place

17:11yet?

17:15>> Uh,

17:16no, it is not.

17:19>> Do we have a time frame on that at all?

17:21>> I there

17:23the GC probably has a time frame. I

17:25haven't I haven't been informed of it at

17:27this point in time. I'd have to look

17:29into that.

17:30>> Okay. Okay. Thank you.

17:36I have a question. Do we want to set up

17:38a tour

17:40and make not make sure we don't get

17:41tripped up by open meeting laws and

17:44we're doing everything in in everything

17:45properly.

17:48Is that is that of interest? I'd I'd

17:50love you guys to see the building. It

17:51really looks great.

17:53And then all the shelving

17:55units that we had thought we're going to

17:57start in on the 3rd of August started in

18:00yesterday. So, as Bob mentioned, there's

18:03quite a bit of unloading of that today.

18:04So, the ceilings, for example, on that

18:07main floor, all those ceilings are in

18:10and this this shelving beginnings of the

18:13shelving units

18:14were just starting to be delivered

18:16yesterday and kind of stood up. So, it'd

18:19be a great time to to come in and see

18:21it. And then the for another example,

18:23the

18:23the floors upstairs on the top level,

18:27the sanding of those floors is going to

18:29start on Monday. So, you know, that'll

18:31take probably

18:33I don't know exactly, but I think he's

18:35got a couple of sections he's going to

18:36do it in. So, it'll take a few days to

18:38get the coats down there, but it's going

18:40to look really fabulous. So, certainly

18:43would love to to get a date set up if

18:45that's

18:46if the committee would like to do that.

18:49>> Once that work on the third floor takes

18:52place, starts to take place, it'll be a

18:54good solid week before

18:57we can really take anybody over it.

19:02>> That was my question I was about to ask

19:05was do you recommend setting up

19:07something for after that work is

19:09finished or before?

19:11>> [snorts]

19:16>> I guess it's uh if we go out 2 weeks

19:18from today, ish, we'd probably be fine.

19:21>> Okay.

19:22>> That'd be my my guess.

19:25If they do what they say they're going

19:26to do, it all comes together.

19:31>> We [clears throat] can show you as much

19:32as we can have safe access to.

19:34>> Yeah.

19:34>> Um the only thing I'm not sure but cuz I

19:38haven't heard a final date yet for the

19:41elevator inspection is that

19:44only the first floor would actually be

19:48uh handicap accessible at that time.

19:54>> Lee, did you have a question?

20:00Lee, you're on mute.

20:05Okay. I think Al asked a question about

20:08the Pacman Street sidewalk and I don't

20:09think it was answered, so I was asking

20:11if it could please be answered.

20:15>> I don't have a I don't have a good

20:17answer for you at this point. I'm going

20:18to have to look into it and find out

20:20just uh what their plan is for taking

20:23care of that.

20:24>> Okay, and then you'll let us know,

20:25please?

20:26>> Yep.

20:27>> Thank you.

20:28>> Looks like Mike Williams might have a

20:30input on this.

20:31>> Go ahead, Mike.

20:33>> I just wanted to

20:35ask a clarif-

20:37clarifying question to Al. But

20:39are you asking if the all of the granite

20:41curbing along the sidewalks is getting

20:43reset or just the portion where they

20:46made the water pipe re- repair?

20:49>> No, the the I'm talking about right

20:51along Pacman Street itself. Uh they were

20:54going to reset the granite curbing. It

20:55had nothing to do with the water main

20:56break.

20:57>> Okay. So, the scope is not to reset that

21:01curb. It was to pour the new sidewalks

21:03up to the existing curb.

21:07Which is done right now and if um

21:09>> They did that today, actually.

21:11>> Yeah. And it it it it does it looks

21:13good. Um

21:16and with our talking with a DPW

21:18director, um he was

21:21um more than accepting to leave that

21:24granite curb in place. He thought it was

21:27uh solid where it was at and it didn't

21:30create any issues from a DPW perspective

21:33with where the way it stood.

21:37>> So, you mean it's safe? Is that what you

21:39mean?

21:40>> Yes. Yes.

21:42>> Thank you.

21:46>> I do have one more question. Um I just

21:48want to make sure that with everything

21:50that's taken place, we're still shooting

21:51for substantial completion on the 24th

21:54of September.

21:59>> Yes.

22:01>> Okay. Thank you.

22:06>> I know report on schedule status was

22:09also part of this agenda item. Um

22:12before we

22:14get to that, um

22:17I saw in the

22:20pre-reading that I did for the meetings

22:22today that

22:23um

22:24the

22:26contractors

22:28killed the Stewartia tree. So, I'm

22:32curious what the um

22:35replacement of that

22:37what the plan is for the replacement of

22:39that tree.

22:41Mhm.

22:44>> So, different options are being

22:46evaluated at this time. Um and then

22:49we'll make a selection and have the

22:51contractor will replace it.

22:54Um

22:55not sure if you have more to add on

22:56that, Mike.

22:58>> Uh no.

23:00You're spot on, Mike. Uh that that's it.

23:03The contractors made a few

23:04recommendations.

23:06We're evaluating those now. Um hopefully

23:09Well, by the time we meet next,

23:12you'll you'll hear our recommendation.

23:15>> Good.

23:15>> And I know

23:17>> Yeah, from from our standpoint, Maureen,

23:19we're looking at instead of replacing it

23:22with a an ornamental tree, looking to

23:25replace it with perhaps a shade tree and

23:28something that is drought tolerant and

23:30native um low maintenance since we don't

23:34have a dedicated staff to um oversee its

23:37care.

23:39And we want it to live.

23:42>> [laughter]

23:44>> Is there any

23:46um

23:46has there any

23:48thought has any thought been given to

23:50notifying the family?

23:53Or having them involved in the process?

23:58>> Good question.

24:01>> Well, I think like once we have a

24:02selection made, we would notify them.

24:07>> Might be good to do it beforehand.

24:11That you're working on it, keep them up

24:13to date.

24:16>> Any outreach is always appreciated. And

24:19outreach, people say this was great. No

24:21outreach, they say it wasn't. So, that's

24:23a good PR thing to stay on that.

24:27>> I'm just Okay. Like I

24:29I apologize in advance for being a

24:32broken record about this, but this was

24:34the one

24:36thing that I've been talking about since

24:38the beginning of this construction

24:39project, and I'm really

24:42I'm really upset that

24:44that was allowed to happen and that they

24:46just completely dropped the ball on it.

24:49All it would have taken was the the um

24:52donut thing or the the bag around the

24:55tree and water being put on that tree

24:59a couple like once a week maybe twice.

25:03It wasn't a heavy lift and

25:05>> Just for clarity that did happen.

25:09>> But we

25:11We have some

25:12>> not from the beginning of the project.

25:14>> Yeah. I mean

25:16>> There's somebody

25:17somebody talking over all of this.

25:20What's happening?

25:22>> I'm not hearing anything Lee.

25:27Um Mary your hand was up next.

25:31>> Yeah, I just wanted to know if

25:33and I don't know if there's paperwork on

25:35this or if it would be a conversation

25:36with the family. Was there any

25:38stipulation about what kind of tree was

25:40placed there? I mean they specifically

25:42wanted that to begin with and so I am

25:45all about native plantings and things

25:46like that except for if their donation

25:49specifically outlined a particular kind

25:51of tree or genre of trees.

25:54And I don't have that answer off the top

25:56of my head.

25:58>> There was something in the paper files

26:02um

26:03about the donation so it would just

26:06be somebody

26:08at the library having to go back into

26:09the the donation files.

26:13>> I'm happy to go back and look. I think

26:16that we again are going to run into

26:19problems if we're trying to take care of

26:21a tree that is that requires

26:24more expertise and care than we're able

26:27to provide as library staff.

26:36>> Pete

26:37>> I I

26:38I'm going to

26:39amplify and support the point Lee made

26:43of outreach in advance

26:45and I don't it's not clear to me yet in

26:47this discussion whether the family

26:50that donated the tree even knows that

26:52there's a problem.

26:53I think advanced notification of them

26:55that there is a problem, have them go

26:57look at it and agree, yes, there's a

26:59problem.

27:00Be part of the solution, everything will

27:02go much easier.

27:04Um, the sensitivity of the library staff

27:07in regard to maintenance could be

27:08discussed face-to-face so much better.

27:11And I just think an interactive

27:13discussion will make it all go much

27:15smoother and not make a decision and

27:18then tell them, here's we have a problem

27:20and here's what we decided without your

27:22involvement. So I I'd highly recommend

27:24the

27:26immediate involvement

27:28with the family.

27:30>> I think it's going to be tough to find

27:31the family. I don't know any anybody

27:33who's around right now.

27:34>> I don't know who the family is, but

27:37there's

27:39>> Hm.

27:40Kate, go ahead.

27:43>> So actually, I have two questions when

27:45it comes to that. Um, and and Maureen,

27:47actually you might have the answer. One

27:48is we can look back at the paperwork.

27:51From my understanding, the gift was the

27:52tree.

27:54Um, I'm not sure if there Do you know

27:57off the top of your head if monies were

27:59also donated for the care of it or not?

28:01Cuz that would also change how we

28:04approach it, I think.

28:06Um, so maybe we have to look

28:09Okay. So we'll take a look through the

28:11paper files and see what we can find. I

28:13guess my secondary question is um,

28:17Maureen, would you want to contact them

28:19as chair of the library building

28:21committee or is it more appropriate for

28:23me to contact them as director?

28:27>> It might be you as director because the

28:29gift was to the library.

28:33Okay, and it was not related to the

28:35project.

28:37So

28:38>> Okay.

28:40Yeah, it's just it's a fuzzy line

28:41because the replacement is through the

28:42project, the decision's through the LBC,

28:45and so I just don't want to overstep.

28:48Um so, I just want to make sure if if

28:51you as chair would like me to re-judge

28:52them, I'm happy to do that. Um but, I

28:56think that I'm running into some issues

28:59with

29:00um different people having different

29:03definitions of what my role is here. So,

29:04I just wanted to make that clear. So,

29:06I'm happy to do that.

29:08>> Thank you.

29:09>> Mhm. And I have their contact

29:10information.

29:14>> Excellent.

29:18Any other questions, comments?

29:24Bill.

29:26>> Yeah, um

29:27question is to Steve, and maybe he's

29:29going to bring it up, but you know,

29:30we're running close

29:32um on as you all know, on the schedule.

29:37Um and I asked for a copy of the

29:39transition meetings, and Steve has

29:41agreed to put a simple schedule

29:43together.

29:44But, it's very important that nothing

29:47uh gets in the way of getting to the

29:49completion date that needs to be done,

29:52and they're working hard to do that.

29:54But, any changes, Steve, make sure that

29:58uh comes through the committee to

30:00understand that how it affects the

30:02schedule, how it affects the budget.

30:06Thank you.

30:08>> Thanks. Steve.

30:10>> I had uh thank you, Bill, for that, and

30:12I had a similar question. Just to make

30:14sure as we're getting down to it, we we

30:16literally are are running through items

30:19kind of a a hit list of items that

30:21remain on the project. Um and we get

30:24varying levels of of success with the

30:26the the

30:27uh

30:28contractor's team understanding exactly

30:31where some of these remaining pieces

30:32are.

30:33Um you know, sometimes they've got a

30:35pretty good handle, and sometimes they

30:36don't. So, um it's a big push. This has

30:39really been a lot of progress over the

30:41past

30:42uh I'll say four to six weeks. Maybe it

30:44Maybe it's been longer, but maybe not.

30:46Um

30:47I was literally up on the roof today and

30:49and they've made some significant

30:51progress up on the roof.

30:54Um

30:55you know, but then there's the HVAC guy

30:56had a last-minute thing with these we

30:58didn't call that guy in time. So now we

30:59have to figure out if we can get a

31:01cancellation to get this to work. You

31:03know, so that's that's where we are with

31:05things. So the building looks great and

31:08that's why I really want you guys to see

31:09it. But I also want to make sure that

31:12that I'm clear and and the teams are

31:15clear um how to proceed with items that

31:19come up and and I know what we've what

31:21we've been doing is bring all changes to

31:23you guys as a committee and get

31:25authorization to proceed and and that's

31:27what we're doing we're doing it and you

31:29know, I know

31:30just on all the projects I've done

31:32that's what the committee comes to

31:35expect that that's how things are going

31:37to go. So that's what we do. So if if we

31:41change from that, we want to make sure

31:43we we know that we're going to change

31:44from that and I and I reference just

31:47some changes that happen in the field

31:49that we get directed to do and I just

31:51get concerned about that because there's

31:53a lot of players and and a lot of levels

31:56of um

31:58uh

31:59capability uh both uh both from a from a

32:01work capacity standpoint and otherwise

32:04and we just want to be careful not to

32:05upset that uh and to continue to bring

32:08things to you guys as a committee if

32:10that's what you're

32:11you're would continue to want and and

32:14you know, we will do whatever you guys

32:16direct us to do along those lines and

32:19and not look back. You know, whatever

32:20you guys tell us that's what we're doing

32:22and that's that's exactly what we're

32:23here for. So we just want to make sure

32:26that we're clear on on that that that's

32:29our approach and if not, you know, just

32:31let us know and we'll do whatever you

32:33direct us to.

32:39>> Lee?

32:41>> Yes, I'm perhaps we

32:43spoken about this recently, but I can't

32:45remember. What about the replacement of

32:46the two lovely shade trees that were on

32:48the front lawn?

32:50What's our plan on that and where are we

32:54in finalizing it even though obviously

32:56you can't plan them right away and move

32:57them in, but what's our plan on that?

33:02>> Um I'm

33:03>> Cuz people like to sit under those shady

33:05trees.

33:06>> Yeah. Uh as as we last left it, the

33:09replacement of the trees was not um

33:13included in this project. That was going

33:14to be after after the the ground has had

33:17a chance to resettle there

33:19and then um

33:21they'll be evaluated then, but it wasn't

33:23going to be put through with this

33:25through this project.

33:27>> So, does that mean that the town is

33:28going to have to vote to put trees in

33:30and cover the expense of that outside of

33:33this project? Is that what that means,

33:35Maureen?

33:36>> Yeah.

33:39>> Well, that's going to be a bit of a

33:40struggle, but okay. As long as we know.

33:44>> Or or it could be done with donations or

33:47fundraised money.

33:48>> Yeah, true.

33:50>> With what?

33:52>> If money is raised

33:55like library foundation, other people

33:57have the nonprofits for the library or

33:59>> Right. So, we don't

34:01So, the answer is we really do not have

34:03a plan, nor do we have funding, and we

34:05don't have a schedule

34:07for that.

34:07>> Correct.

34:08>> Okay. Thank you.

34:10>> Not at this time.

34:12>> [snorts]

34:12>> Uh Sean.

34:14>> I would just say it also may be within

34:16the budget of our tree department that

34:18they're able to add a a few trees

34:22a year within the town. I know they've

34:25um received grants when they've done

34:27significant plantings like roughly 100

34:29trees over at Lake Chauncy, but I think

34:32for a couple trees that may be within

34:34the budget as well.

34:36>> So, Sean, is it selectman, would that be

34:38a good follow-up question for you to

34:40kind of

34:42alert them that we might be asking for

34:44that and if it's possible?

34:47>> Um I Yeah,

34:49we could just check with the DPW

34:50department and see

34:52sort of if that if that

34:54capability is within their current

34:56budget. Is that an expense item? So,

34:59we can check with them.

35:01>> Yeah, cuz that would be nice to have in

35:02our library committee notes that this is

35:05what we've been trying to figure out and

35:07what we've done so far. Thanks, Sean.

35:10>> Sure.

35:11>> Walter?

35:12>> Uh yeah, this probably for Kate and

35:15Lynn, but um and I I think you went

35:17through this, but I just want to keep

35:18this in my old brain going, but if we

35:21finish First of all, I want I just want

35:23to say the place looks fabulous from the

35:25photos, but um if we finish on the 24th

35:29substantially, etc., and then you guys

35:32got to plan moving back in, we're sort

35:34of talking November for you know, being

35:38open again kind of thing. Just I just

35:39kind of want to have a

35:42throw a snowball at it and

35:44not not tie you down to a date, but

35:48Um and the September, the building's

35:51ready for you to start

35:53your transfer.

35:56>> I think

35:57the transition team has been working

35:58really hard on the answer to this, um

36:00and I think

36:02Lynn and I and our entire library

36:04leadership team trying to figure out

36:06exactly what we need to not only move

36:09in, but get all of the stuff moved in,

36:12set up, and also complete all the

36:15training that the team is going to need

36:17to do that.

36:18Um I think that your estimate isn't

36:20wrong. I would be

36:23I think a safe number would be the the

36:25week of November

36:26with hopes to do it earlier than that in

36:28terms of uh perhaps soft launch, but we

36:31are still

36:33we're still working with

36:35transition team to really nail that down

36:37to figure out what date we really feel

36:39comfortable with in terms of

36:42you know, we're saying the 24th for

36:43substantial completion, but what does

36:44that really mean in terms of us being

36:46able to have bodies there to work, how

36:48long the move is going to take. One of

36:51the things that we looked at was what is

36:54the MBLC recommend and they recommend

36:57four weeks to to move into training. So

37:00that's kind of our benchmark.

37:01Um

37:03and kind of going from there knowing

37:05that we've done this move once before it

37:07was very different and taking all of

37:09those lessons learned as a as a team and

37:12making a recommendation out forward

37:15through through the transition team.

37:17So that's kind of where we're at. I

37:18can't give you an exact date. I think

37:20it is what we work on every single day

37:23at the library. If you

37:24>> [laughter]

37:25>> anybody ever stops by and wants to see

37:26our gigantic calendar, our entire

37:29hallway is just three huge calendars

37:31with all these sticky notes of all these

37:33dates that are coming up. Um

37:35that we can wrap around our heads around

37:37all the work that needs to be done.

37:39Um so I think I think you're not far

37:41off, Walter,

37:42but we're working on really nailing that

37:44down.

37:47>> Thank you. Pete.

37:50>> Um continuing on that thought, um I

37:53there is a fall town meeting in the

37:56third week of October. It might be a

37:57good opportunity

38:00for the library to have photos either in

38:03the lobby or maybe even have a

38:04presentation from the floor. There's

38:06sometimes informational presentations

38:10at the start of a town meeting.

38:12I think that type of communication would

38:14be very healthy as well as the

38:16financials all came in and

38:18on time and on budget, you know, all

38:20that good stuff. So, I think uh

38:23that type of uh

38:26communication with the residents would

38:28be very positive.

38:30>> Sean, can you remind us what the date of

38:33the fall town meeting is?

38:35Do you know?

38:36>> I believe it's the third Monday in

38:38October.

38:39>> Okay.

38:40>> [clears throat]

38:40>> Thank you.

38:42Uh

38:42Al.

38:45>> Yeah, I just wanted to let everybody

38:46know that on uh

38:48August 24th uh it's a Monday, there was

38:50a meeting at the senior center to

38:52discuss what's going to happen in the

38:54area where the senior center was

38:56ultimately going to go where the library

38:58is now. So, I'm just wondering uh from

39:00Kate, maybe, is there going to be a lot

39:02of things left over once you move out

39:04and move back into the library?

39:08>> That's a good question. So, yeah, I do

39:10think we're going to have um so, the

39:12shelving will be gone. Um the movers are

39:14going to break that down and recycle all

39:16of the metal for those uh because they

39:18really are not reusable.

39:20Um the rest of the furniture, the stuff

39:22that we are not taking with us, um we're

39:24now working on a plan for deaccessioning

39:26all of that all of that stuff. Um Trying

39:29to set up a meeting with Christie to

39:30make sure that we're following

39:32um kind of town bylaws um

39:36in terms of how we how we get rid of

39:37that stuff. Um so, I I don't I think our

39:41goal is to leave it the way we found it.

39:43Um so, that we are not leaving the town

39:45with a a lot of stuff to to take care of

39:48later. Um

39:50So, we've got a few different things a

39:51diff- a few different plans that we're

39:53just kind of working through what's

39:54going to be the best way to go about it.

39:56And actually, Lynn is going to be in

39:58charge of that project. So,

39:59>> [laughter]

40:00>> um she'll be able to keep you informed

40:03um as we figure that out. Um and I've

40:05already got a sticky note on one of the

40:07desks for uh Maureen. You know which

40:09one.

40:10>> I know which one. [laughter]

40:12>> Uh so, yeah, I do I do think um we are

40:14taking uh some stuff with us. But a lot

40:18of the stuff that we're not um

40:19we usually you have to uh donate it. You

40:23have to offer it to town people. You

40:24have to offer it to library people.

40:26Generally speaking in our world, we'll

40:27put it on a library listserv and some

40:30library somewhere is going to get a lot

40:32of life out of anything that we are not

40:34using.

40:35Um which is always what we prefer to do,

40:37so.

40:38>> Okay. Um just as an FYI, um the select

40:41board um and the town manager um are

40:44looking at the municipal building

40:46committee to get more involved now with

40:48the community center, with the senior

40:50center, and the festival. So, I intend

40:52on going to the meeting on the 24th just

40:54to listen to what the feedback is from

40:56the residents so that we know going

40:58forward uh what they're looking for.

41:05>> So, Al, if there are things that you

41:07think that

41:10they might be able to use

41:12um or they might want,

41:14I'm pretty sure there will be a point

41:17in I'm thinking back to when

41:20the town hall was renovated and all of

41:23the furniture they weren't going to be

41:24using was stored in one place and other

41:27departments could go and look and see

41:30and take things that they wanted. So, if

41:34there's if

41:35there's a time for that, you know, when

41:37it comes to that point in the process,

41:40what I'm trying to say.

41:41Um

41:42the senior center could certainly

41:45put a sticky note on the things that

41:47they want and it could you know, stay

41:50with them and be reused right here.

41:53>> Right. I will make that um known to

41:55Christie also so that she can reach out

41:58to the senior center director and we can

42:00decide which way they want to go with

42:01that also. But, thank you, Maureen.

42:03>> Yeah.

42:07Any other

42:09questions, comments?

42:14>> I think

42:15>> Sounds like you're all doing a good job.

42:17That's my comment.

42:19>> Go ahead, Sean.

42:20>> I saw that next meeting is out 4 weeks.

42:23No need for an interim meeting where we

42:25like

42:25>> Actually, the next one will be on

42:27September 1st.

42:28>> Oh, okay. I thought I saw the 15th.

42:31What's today?

42:36>> At 3:30 again?

42:38>> Yes.

42:38>> Yes.

42:40>> Thank you.

42:41>> There was another item

42:44on the agenda, just report on schedule

42:46status. I think we've discussed that. Is

42:48there anything else that we need to talk

42:49about with that?

42:54Any other building-related issues?

42:59We've been right through this agenda.

43:01Next Next meeting date, Tuesday,

43:03September 1st, 2026, right here on Zoom.

43:08And uh if there's no other business, I

43:11will take a motion to adjourn.

43:15>> So moved.

43:15>> So moved, Emery.

43:17>> Second.

43:18>> Thank you. So, I'll go down my list.

43:21Walter?

43:23>> Leslie, yes.

43:24>> Bill?

43:25>> Lennon, yes.

43:27>> Al?

43:28>> Gordon, yes.

43:29>> Bob?

43:30>> Petruccelli, yes.

43:32>> Mary?

43:33>> Johnson, yes.

43:34>> Kate?

43:35>> Braccio, yes.

43:37>> Sean?

43:38>> Keough, yes.

43:39>> Lynn?

43:40>> Sukup, yes.

43:42>> Pete?

43:43>> Dunbeck, yes.

43:45>> Lee?

43:46>> Emery, yes.

43:48>> And I'm a yes. So, our meeting is

43:51adjourned. Thank you, everyone.

43:54>> Thank you.

43:54>> Thank you.

43:55>> Thank you. Good meeting.