2026-10-19 - Board of Contract and Supply
Summary
Based on auto-generated captions; names, bidder names and dollar figures may be misheard. The captions give the date as "February 19th, 2026", which is a mishearing; the meeting is the Monday, October 19, 2026 regular meeting. The recording runs about 28 minutes with no closed session. Captions are sparse while bids are read aloud, so some bidder names and amounts are missing or garbled.
Time on topic (from transcript timestamps; approximate, includes side talk):
| Topic | Minutes | Share |
|---|---|---|
| Bid openings (items 1-12) | 19 | 65% |
| Snow and Ice Control Supplies Bid | 4 | 14% |
| Fan Zone Additional Services Amendment | 2 | 9% |
| Other business | 3 | 12% |
- Board of Contract and Supply regular meeting.
- Eight directors present and four absent, a quorum; absent were Mayor Smiley, council members Goncalves and Ryan, and one other director.
- A director moved to elect herself chair (captions do not give the chair's name) and the vote carried.
- Deputy City Solicitor Michael DePina (spelling per the captions) attended.
- The board moved through opening of bids, advertisements, and review of the consent agenda, then approved items 1 through 27 on a roll call of seven ayes, one nay and four absent (the captions do not say who voted nay; the motion also sent items 1 and 14 elsewhere, but the destination is unclear in the captions).
- Minutes of the September and October 5 meetings were approved and the board adjourned about 28 minutes in.
Bid openings (items 1-12)
1:11-19:46
- Item 1, Housing and Human Services emergency recovery one-year food security extension: one bid, a community center, at $12,000.
- Items 2 to 6, Housing and Human Services recovery and prevention grants: award of a sub-grant for naloxone distribution and anti-stigma training (bids of about $45,100 to $50,000 from behavioral health providers), recovery in the parks (about $175,000 to $275,000), a treatment and recovery support infrastructure grant (six or more proposals, about $22,880 to $275,000, from a $600,000 pool), youth empowerment activities (about ten proposals, $10,000 to $75,000), and a neighbors seeking recovery grant program (two renewals, about $116,800 and $122,000). Providers included the Providence Center, Family Service of Rhode Island, Mentor Rhode Island, Boys and Girls Club of Providence, New Urban Arts and Youth in Action (names as heard in the captions).
- Items 7 and 8, Public Property: City Hall envelope restoration phase one (no bids audible) and the Lillian Feinstein Elementary School art room and office renovation, with bids of about $340,000 to $445,500 from construction firms including Hardy Block Masonry, Marion Construction and Nationwide Construction.
- Item 9, Classical High School electrical upgrade: Wyman & Sons Electric, about $2.5 million, and Nationwide Construction, about $3.0 million.
- Item 10, generator maintenance, repair and replacement (3-year contract, 2 renewals): Siemens, Cummins Generator (about $99,300) and East Coast Energy Systems (about $218,800), with unit-price items.
- Item 11, Classical High School commercial chiller and reservoir and Leviton Elementary School rooftop units: one bid, about $652,000 from Marron Construction (as heard).
- Item 12, Office of Sustainability dewatering and cleaning of a 38-inch stormwater pipe on Baldwin Street between Allens Avenue and the Providence River: two bids announced, with prices heard of about $18,700, $71,200 and $117,600 (National Water Main Cleaning Company is named).
Snow and Ice Control Supplies Bid
19:46-24:05
- Item 13, Public Works purchasing of snow and ice control supplies. About a dozen bidders were read in, many garbled in the captions (names such as Evergreen, Stark Acceptance and a home-repair firm are uncertain).
- This was the first opening of the bid. A director moved to refer it to purchasing for review (the captions say "post office", likely a mishearing); the motion carried by voice vote.
Fan Zone Additional Services Amendment
24:43-27:10
- On review of the consent agenda, Director Delgado (captions give both "Carlos" and "Kyle"; first name unconfirmed) questioned item 2, a Department of Arts, Culture and Tourism request to approve or ratify an additional-services amendment of about $120,000 with a vendor heard as "High Output", apparently for the fan zone.
- Concern: the money was being paid retroactively, without a contract amendment in place, and he asked why the department could not have come to the board first unless it was an emergency. He asked for the department to join a future meeting to explain the services and wanted controls in place.
- A department representative or another director said the original amount was an estimate and some work was outside what had been programmed; the captions are unclear. Delgado said that was fine but still asked why the item could not return to the board in advance. The item stayed in the consent motion.
Other business
- Roll call, election of chair, motion to move to opening of bids (1:11) and the motions to go to advertisements and approve section C (carried by voice).
- Consent agenda roll call (items 1 through 27; 7-1 with four absent), approval of the minutes of the previous meetings, and adjournment.
Sources
Video
Transcript
These are auto-generated captions; names and numbers may be misheard.
Transcript
00:00Good afternoon, welcome to the city of
00:01happiness for the contract and supply
00:03meeting is Monday, February 19th, 2026.
00:07Madam clerk, will you please call the
00:08roll?
00:10>> Mayor Smiley is absent.
00:12Carlos Delgado.
00:14>> Uh, present.
00:16>> Mr. Sharp.
00:17>> [laughter]
00:17>> Yeah, I got the word of this for a
00:19second.
00:19>> Councilman Gonçalves is absent.
00:21Councilman Ryan is absent. Sarah
00:23Silveria.
00:24>> Present.
00:26>> Elaine Richards is absent. Joseph
00:28DePina.
00:29>> Present.
00:30>> Patricia Coyne-Fagg.
00:31>> Present.
00:32>> Shamari Husband.
00:33>> Present.
00:34>> John Arzoumanian.
00:35>> Present.
00:37>> Dante Bellini.
00:38>> Present.
00:39>> Thomas Morgan.
00:40>> Present.
00:41>> We have eight present, four absent. We
00:43have a quorum.
00:43>> I'd like to entertain a motion to elect
00:45myself chairperson.
00:47>> Second.
00:47>> Motion made by Director and seconded by
00:49Director Coyne-Fagg. All in favor?
00:51>> I.
00:52>> Those?
00:52>> Yes.
00:53>> So, please let the record reflect that
00:55we're joined today by Michael DePina,
00:56Deputy City Solicitor.
00:58>> So noted.
00:59>> I'd like to entertain a motion to move
01:00to section B, opening of bids.
01:03>> Second.
01:04>> Motion made by Director Bellini and
01:05seconded by Director Delgado. Director
01:06Delgado, all in favor?
01:08>> I.
01:08>> Those?
01:09>> Yes.
01:09>> Actually, we
01:11Item one, the Department of Housing and
01:13Human Services, the emergency recovery
01:15one-year food security extension.
01:16>> One bid.
01:48>> The Work and Community Center.
01:53At $12,000.
01:58Item Department of Housing and Human
02:00Services, award of sub-grant
02:02in Biloxi distribution and anti-stigma
02:06training.
02:06>> Who are we bidding against?
02:07>> Good.
02:35Um the Providence The Providence Center
02:38$50,000.
02:50Providence Behavioral Health,
02:51$45,099.62.
03:09Family Family Services of Meridian,
03:10$50,000.
03:14Item three, Department of Housing and
03:16Human Services, recovery in the parks,
03:17one-year contract with two one-year
03:19extension options. Who are we bidding
03:21against?
03:44For Island Communities for Addiction
03:46Recovery efforts, $275,000.
03:59>> I family services 175,000.
04:04Item four, Department of Housing and
04:06Human Services Treatment and Recovery
04:08Support Infrastructure Enhancement
04:09Grant.
04:10>> 600,000.
04:11>> 600,000.
04:42Access and recovery Access and Care
04:44Recovery Services 275,000.
04:54Open Doors 22,880.
05:12I family services 199,425.
05:25Product liability
05:2757,780.
05:41The Guidance Center 170,300.
05:54>> Family Services of Rhode Island
05:55$100,000.
06:04Item 5 Department of Children and Human
06:06Services Youth Empowerment Activities
06:09Safe and Sound Alternatives.
06:32The Providence Center $59,471.33.
06:47Adoption of Rhode Island $15,762.
07:13New Urban Arts $10,000.
07:33Friends Family Services $46,000.
07:56>> Youth in Action, $41,322.
08:27The Second Step Recovery Center,
08:29$20,000.
08:56Okay, uh Mentor Rhode Island,
08:59we're requesting $45,000.
09:10Family Service of Rhode Island, $20,000.
10:01>> Boys and Girls Club of Providence
10:03$75,000.
10:06Item six, Department of Housing and
10:08Human Services, Neighbors Seeking
10:09Recovery and Meeting Grant Program.
10:11Solution.
10:37Project Brother Renewal, $116,837.
11:21Providence Community Grant for the
11:22Recovery Efforts.
11:25$121,958.
11:31Item seven, Department of Public
11:32Property, Providence City Hall Envelope
11:34Providence City Hall envelope
11:35restoration, phase one.
11:38Item 8, Department of Public Property,
11:40Lillian Feinstein Elementary School art
11:42room and office renovation.
12:08Hardy Block Masonry, $340,000.
12:28Department of Public
12:30$59,350.
12:35DIT UFA,
12:45Marion Construction, $358,000.
13:12Action Specialties Premier Painting,
13:14$73,000.
13:30>> Mel City Construction, $386,752.
13:41Zarco Construction, $376,454.
14:04Mar Town Services,
14:06Mar Town Services Company, $391,263.
14:28Nationwide Construction Corp, $445,539.
14:35Item 9, Department of Public Property,
14:37Classical High School Electrical
14:39Upgrade.
14:39>> Who is it?
14:40>> It's
15:05Wyman & Sons Electric, $2,500,000.
15:26>> Nationwide construction
15:29$3,007,813
15:34Item 10, Department of Public Property,
15:36generator maintenance, repair, and
15:37replacement 3-year contract with 2
15:39renewals.
15:40Siemens
16:30Cummins Generator, $99,275.
16:47East Coast Energy Systems
16:50$218,846
16:55And then it looks like there's some
16:58unit price items in there.
17:03Department of Public Property, item 11,
17:05school construction, Classical High
17:07School, commercial chiller and
17:08reservoir, and Leviton Elementary
17:11Schools RTUs.
17:13>> One bid.
17:13>> Okay.
17:34>> Marron Construction
17:37$652,153
17:41Item 12, Office of Sustainability
17:44the dewatering and cleaning of a 38-in
17:47storm water pipe at Baldwin Street
17:49between Allens Ave and the Providence
17:51River.
17:52>> Two bids.
17:52>> Two bids.
18:28Item 13, storm water
18:30$18,700
18:49National Water Main Cleaning Company New
18:51England, $117,600
19:37>> And it's your board technologies and
19:40see $71,200.
19:46Item 13
19:49Department of Public Works and
19:50purchasing supplies of snow ice control
19:52rubbish.
20:06David Batista
20:20This sounds very strange.
20:37Right for a minute.
20:56A lightning land given
21:11>> Offered here in the Maya.
21:24I'm an architect session.
21:49Evergreen sons.
22:12Mark Duff.
22:37Uh Stark acceptance.
22:42You said that one again, sir?
22:44Stark acceptance from this.
22:52>> Can you spell that one?
22:54>> Engine hire home repair your home repair
22:57service.
22:58>> Home repair.
23:19>> Great powers.
23:32>> Beautiful section.
23:34>> Filing?
23:34>> Al R 12.
23:39>> File R L.
23:39>> I'm sorry. Okay, so it's a file R I.
23:42>> L.
23:42>> L. Same thing.
23:44>> And last one here is Don Brister.
23:50>> I'm out of order already, I'm marking.
23:52>> Snow Mall.
23:53>> This is the first opening of this. I'd
23:54like to entertain a motion to refer this
23:56to the post office.
23:57>> So moved.
23:58>> Second.
23:59>> Motion made by Director Delgado,
24:01seconded by Director
24:02Sweeney. All in favor?
24:04All opposed?
24:05>> Yeah, I.
24:06>> I'd like to entertain a motion to go to
24:08section C, advertisements.
24:10>> So moved.
24:11>> Second.
24:12>> Motion made by Director Medina, seconded
24:14by Director Sweeney. All in favor?
24:16>> I I I.
24:16>> All opposed?
24:17>> Yeah, I.
24:19>> I'd like to entertain a motion to
24:20approve the advertising in section C.
24:23>> So moved.
24:24>> Second.
24:25>> Motion made by Director Medina, seconded
24:26by Director Delgado. All in favor?
24:28>> I I.
24:30>> All opposed?
24:31>> Yeah, I.
24:31>> I'd like to entertain a motion to go to
24:32section A for review.
24:34>> So moved.
24:35>> Second.
24:36>> Motion made by Director Sweeney,
24:37seconded by Director
24:39Medina. All in favor?
24:40>> I I.
24:41>> All opposed?
24:42>> Yeah, I.
24:43>> Are there any Director Delgado items to
24:44elect to review?
24:45>> Uh yes, Madam Chair. I just have a
24:47question about item number two here with
24:49the Department of Arts, Culture, and
24:51Tourism. This is for
24:53uh an approval or ratification of
24:54additional services amendment additional
24:56two with high output before an
24:58additional 120k
25:01for services. I think we're
25:02retroactively paying them back for some
25:04services for the fan zone. Is anybody
25:07from ACT here?
25:09I'm talking to you right now.
25:11Yes, no. I'm just looking to see
25:14what services were Were they emergency
25:16services that we couldn't come to the
25:17board to get these additional services
25:20added on? I just 120,000 retroactively
25:23without being under contract. so.
25:26Decent amount.
25:27I feel like we should put some controls
25:29in place for that.
25:31I don't know if anybody has answers
25:32here, but
25:33if not
25:35>> We can make sure of that. I'm the animal
25:36director.
25:37>> You got it.
25:41>> Yeah, if we can I mean if ACT can, you
25:44know, join that
25:46meeting just to kind of
25:47I want to know what these services were
25:49and why we couldn't bring it to the
25:50board.
25:51I mean,
25:52>> [clears throat]
25:52>> I love the fan zone. I had a great time
25:54there. I mean, we had that going for
25:55quite a bit though. I mean, I feel like
25:57they could have came to the board if
25:58they needed additional services unless
25:59there was some type of emergency to keep
26:01things going. I just some clarification
26:03on that.
26:04>> Um I'll handle it. You have people
26:06>> Oh, you have?
26:07>> So, what I understand from the
26:09department
26:11um
26:12these are the same without having to pay
26:14for those services that I programmed
26:15that I had. The existing contract is
26:19in place.
26:20Um
26:21These uh
26:23uh the issue with the request was for
26:26things that were not
26:28He spoke to a person in the city who was
26:29not in a fan zone.
26:31So,
26:32they didn't understand the how much or
26:35how many how much of these services were
26:37if it requires so that's why it was not
26:40more like programmed in the new and then
26:43you know, what they put in the new the
26:44city hall
26:46the actual uh service
26:48is not the day we bought. It was more
26:50like it was to be It was more like
26:54the original amount was an estimate of
26:55how many that is.
26:57Yeah, so the mom
26:58>> Yeah, which is fine. Again, I
27:01I just don't know why we can't come back
27:02to the board which is I'd more than be
27:03able to go into our next meeting like
27:05this.
27:07It's just my own comment on that.
27:10>> Do any other amendments to the minutes?
27:12>> No. No, no, thank
27:13>> Director, do you have any amendments?
27:14>> No.
27:16>> All right. I'd like to entertain a
27:17motion to approve
27:18items 1 through 27 with items 1 and 14
27:22going to the board council and a second
27:24and a roll call vote.
27:26>> I move.
27:27>> Second.
27:27>> Motion made by Director Atkins, second
27:29by Director Delgado. Director Herring is
27:31absent. Director Silva is also absent.
27:35Mayor Smiley is absent. Kyle Delgado?
27:38>> Hi.
27:39>> Councilman Don Solis is absent.
27:41Councilman Ryan is absent. Sarah
27:43Silveira?
27:44>> Hi.
27:46>> Elaine Richards is absent. Joseph
27:48DePina?
27:48>> Hi.
27:50>> Patricia Quin Bay?
27:51>> Hi.
27:52>> Shamary Husband?
27:53>> Hi.
27:54>> John Arzumanyan?
27:55>> Hi.
27:56>> Dante Balini?
27:58Thomas Morgan?
27:59>> Hi.
28:00>> We have seven eyes, one nay, four
28:02absent. The motion carries. The matters
28:04are approved. Okay, I'd like to
28:05entertain a motion to approve section of
28:07the approval minutes.
28:09>> I move.
28:10>> Second.
28:12>> Motion made by Director Herring, second
28:14by Director Husband. All in favor? Hi.
28:16All opposed? The eyes have it. Board has
28:18a copy of the minutes from the function
28:20Monday, September 10th meeting. Are
28:22there any corrections or edits?
28:24Hearing none, I'd like to entertain a
28:25motion to approve the minutes of the
28:26October 5th board by Director Smiley.
28:28>> Move.
28:29>> Second.
28:29>> Motion made by Director DePina, second
28:31by Director Delgado. All in favor?
28:33>> Hi.
28:33>> All opposed? The eyes have it.
28:35I'd like to entertain a motion to
28:37adjourn.
28:38Second.
28:39Motion made by Director Atkins, second
28:41by Director Delgado. All in favor?
28:43>> Hi.
28:43>> All opposed? The eyes have it.