2026-08-24 - Board of Contract and Supply

00:00Madam Clerk, please call the roll.

00:01Corey Hawkins

00:03Kyle Vilgardo

00:04>> Present.

00:06>> Councilman Goncalves is absent.

00:07Councilwoman Ryan is absent. Sarah

00:10Silveria

00:11>> Present.

00:12>> Elaine Richards

00:13>> Present.

00:15>> Joseph DePina

00:16>> Present.

00:18>> Jessica Coin Feijó

00:19>> Present.

00:20>> Jamar Heuskin

00:21>> Present.

00:22>> Anthony Alves

00:23>> Present.

00:24>> Corey Morton

00:25>> Present.

00:26>> Zachary Scott

00:27>> Present.

00:28>> We have 10 present, two absent. We have

00:31a quorum. I'd like to entertain a motion

00:33to elect myself chairperson.

00:35>> Second.

00:35>> Motion made by Director DePina, seconded

00:37by Director Richards. Hearing no

00:39objections, all in favor.

00:41>> Aye.

00:41>> Opposed. The ayes have it.

00:44I'd like Please let the record reflect

00:45that we're joined today by Michael

00:47Calise, Deputy City Solicitor.

00:49>> So noted.

00:49>> I'd like to entertain a motion to go to

00:51section B, opening of bids.

00:52>> So moved.

00:53>> Second.

00:54>> Motion made by Director

00:56Vilgardo, seconded by Director Richards.

00:58All in favor.

00:59>> Aye.

01:00>> Opposed. The ayes have it. Section B,

01:01opening of bids, item one.

01:03Um Department of Housing and Human

01:04Services

01:06Housing Information, Education,

01:07Outreach, and Fair Housing Services,

01:09one-year contract with

01:11two one-year options.

01:12>> No bids. Item is being dropped.

01:16>> Item two, Department of Housing and

01:18Human Services, Design and Social Media

01:20Content Development Services, one-year

01:23contract with three one-year options to

01:25renew.

01:25>> Three bids.

01:26>> Three bids.

02:00>> Baker Thing LLC $11,700.

02:25By Gloria LLC $17,000.

03:02Paper Digital Marketing $14,589.

03:08Item three, Department of Parks site

03:10improvements at Hopkins Square Park.

03:12>> Two bids.

03:12>> Two bids.

03:35Dubon Masonry Construction $187,500.

03:59>> Bite Cup Corporation $250,900.

04:04Item four, um Providence Police

04:06Department written police promotional

04:08examination for the rank of youth

04:10service detective. Rebid. Rebid.

04:32Miami-Dade College School of Justice

04:34Assessment Center $28,050.

05:38Morris and McDaniel Inc. $7,350.

06:11>> National Testing Network Network 7,250

06:15dollars.

06:17Item five Department of Public Property

06:18HVC and electrical upgrade upgrades at

06:21Branch Ave and North Main Street fire

06:22stations. Two bids, two bids.

06:51Our mission wire construction court

06:532,180,000

06:55dollars.

07:19Martel Service Company Inc. 2,224,905

07:24dollars.

07:26Item six Department of Public Works

07:28on-call heavy snow clearing and removal

07:30services one-year contract with two

07:32one-year options for renewal.

07:34>> Des Isle of Wight and even service on

07:35the 8th and on the 25th.

07:39>> Item seven Department of Public Property

07:41minor construction renovations and

07:42on-call trade services 3-year contract

07:45with two 1-year renewal options.

07:48>> There are no business item on the agenda

07:50so for the moment

07:52>> Do we have an addendum to a prior bid

07:54for that for that item?

08:01>> Yes, so this is just an

08:03acknowledgement of an addendum or

08:07a bid that was already submitted for

08:08this item on the July June 29th meeting.

08:12So, she just wanted to pass it through

08:14the original bid.

08:15Okay.

08:18>> Is there um

08:21price for that item or is it

08:23>> There's no price. There's no price.

08:24>> Okay. It was just the addendum to the

08:26original bid.

08:26>> Yeah, I just said that into the thing.

08:29>> Oh, sorry.

08:33Rough and Ready LLC.

08:36I'm going to work Is there another We

08:38opened a bid at the last meeting that

08:41was an unmarked bid that I

08:44mistakenly thought it was for a future

08:46Board of Contracts meeting, but it was

08:48actually for that bid so we need to read

08:49that item into the record.

08:51>> Yeah, I believe we have two unmarked

08:52bids still in this meeting and then

08:55>> Okay. All right.

08:56>> I'll make note of that.

08:57>> Two unmarked bids.

09:45>> This is like this is so funny because

09:51Item two Department of Housing Human

09:53Services Design and Social Media. So

09:55there are four bids for this item and

09:58this is a visual brand $20,000.

10:16This is also for item two.

10:31Um

10:32Archipelago

10:34Strategy is for $15,880

10:37for item five. Items for

10:40item two and four.

10:47Um Madam Clark, the

10:50item we need to read in

10:52from last week's.

10:55>> This bid we received unmarked and we

10:59received it for the last meeting.

11:01Um however, when we opened it, the title

11:03was unclear. So we're just going to now

11:06read it into the record. It should have

11:08been opened under item number six from

11:12the last meeting. Um

11:15which is Department of Recreation

11:17Health Workforce and Education

11:19Programming at Providence Recreation

11:21Centers Capital Projects Fund CPF

11:25one-year contract.

11:27Um

11:27the vendor is

11:29120 Compressions and their bid is

11:32$25,000.

11:35Okay.

11:36The minutes in front of you today do

11:39reflect that correction. So, there were

11:41now five bids total for that item.

11:45>> Yeah, thank you, Madam Clerk. All right,

11:47this completes the opening of bids. I'd

11:48like to entertain a motion to approve

11:49the bids to the City Clerk's office.

11:52I'll second. Motion made by Director

11:54Delgado, and seconded by Director

11:55Richards. All in favor? All opposed? The

11:57eyes have it. I'd like to entertain a

11:58motion to move to section C

12:00advertisements.

12:02>> So moved.

12:02>> Second.

12:03>> Motion made by Director Delgado,

12:04seconded by Director Richards. All in

12:06favor?

12:07All opposed? The eyes have it. Madam

12:09Clerk, the um

12:11advertisements in section C We also have

12:13a couple of walk-on ads.

12:16>> Yes, we have two walk-on ads, both from

12:19Department of Public Property.

12:21One is

12:24going to be opened on Actually, they're

12:26both going to be opened on October 5th,

12:282026.

12:30The first one is for Clarksville High

12:32School electrical upgrades.

12:35And the second one

12:37is going to be bundled school

12:40construction, Clarksville High School

12:42commercial chiller and reservoir, and

12:45Liberty Elementary Schools RTU

12:48replacements.

12:50>> All right, I'd like to entertain a

12:51motion to approve the advertisements in

12:53section C, as well as the two walk-on

12:54advertisements.

12:56>> So moved.

12:57>> Second.

12:58>> Motion made by Director Delgado,

13:00seconded by Director Al All in favor?

13:02>> Aye.

13:02>> All opposed? The eyes have it.

13:05I'd like to entertain a motion to go to

13:07section A for review.

13:10>> So moved.

13:11>> Second.

13:12>> Motion made by Director Richard Director

13:14Richard, seconded by Director Al. All in

13:15favor?

13:16>> Aye.

13:17>> All opposed? The eyes have it.

13:18Um Director Delgado, do you have any

13:20items you'd like to review?

13:22>> Uh yes, Madam Chair, thank you. Um

13:24starting at item number one,

13:26um looking at the recommendation for

13:28sustainable engineering solutions for

13:30the commissioning agent services. Talked

13:33a little bit about this before, I just

13:35wanted to just put it on here for

13:36clarity. What services outside of the

13:38OPM and the construction teams will they

13:40be be providing us?

13:42Um, and how are they going to work in

13:43determining if they think of bringing on

13:45this agency here?

13:47>> As

13:48as a commissioning agent,

13:50they're more of a third party to a

13:55pretty much

13:56make sure that the work that is getting

13:58performed is

14:00good and proper. Um,

14:03so, like hypothetically, um, we

14:06installed a

14:08uh an RTU and we got it running.

14:10Uh, now the commissioning agent can then

14:12make sure that the contractors' work is

14:14proper uh prior to meaning meaning that

14:17or whatever the

14:19same as.

14:20So to say, in in this respect, it's just

14:23a third party that goes in and makes

14:24sure that the work is everything's being

14:26done properly.

14:27>> Now, is that an ongoing thing or is that

14:28just towards the end of construction

14:30they sign off, it gets handed over, or

14:32do they they stay on and make sure that

14:35>> Uh, they should

14:36they should be staying on because work

14:38gets completed at different rates.

14:41>> And will they be involved in in a

14:43Hopefully it's part of phase four, but

14:44it seems like this boiler project is not

14:46a standalone project at the CRF or is

14:49that's not part of the phase four?

14:50>> That would be CRF.

14:51>> That would be that wouldn't be under

14:52their scope of work, then.

14:54No, no. Dropper.

14:57Okay.

14:58And then, staying with public property

15:00really quick, uh item number 20, um this

15:02is the change order for the facility uh

15:05roof replacement at 552 Albany Ave. Phil

15:09and I talked about this a little bit.

15:11Um,

15:12I think it's all right if I can ask

15:14Taylor Yes, if you have questions on

15:15this, too.

15:16>> Can you just identify yourself for the

15:17record? Tiana Workman.

15:21>> Thank you, Tiana. Um, looks like we have

15:23nearly a $700,000 change order here. So,

15:26this is not being referred to council.

15:28Um

15:29I'm happy with that cuz it seemed like

15:30important work here, but can you just

15:32talk about the conditions that were

15:34found to be significantly worse that

15:36wasn't anticipated or wasn't found in

15:37the initial assessment?

15:39>> the conditions were not available or not

15:42really visible on the side of the roof

15:44deck. So, when we did some sampling

15:46probes from the top of the roof deck, we

15:48just got some saturated material. And

15:51the

15:52heavy timbers, 3-in and 8-in by 10-in

15:56wide, is not available anymore. So, we

15:58need to use some more expensive

16:01rather than even replacing them.

16:04>> So, this this is going from a localized

16:05repair to kind of the whole roof

16:07replacement?

16:08>> No, no. It's It's in It's partial, but

16:10it's significant.

16:12>> It's structural or partial?

16:14>> Yeah, it is.

16:15>> Partial.

16:15>> Right. The roof is being fully replaced

16:18as per per the original bid,

16:20um but it's for roof deck replacement.

16:22And structural members,

16:24that's completely different was cheaper.

16:26>> What is the timetable on this?

16:28>> You want to see?

16:29>> Yes, sir.

16:29>> You got it.

16:30>> Thank you.

16:32>> After I just spray all the garbage, you

16:33got to submit the paperwork, make sure

16:35everything is good before they can start

16:37whatever it is.

16:38>> Awesome.

16:39So, no rush then.

16:40Thank you, Anthony. Thank you, Taylor.

16:42My last question to item number 31,

16:44this is for Trish.

16:47Um this is the request to pay pay Ken

16:50Rochelle Collision. There was an

16:52accident.

16:53>> Yes.

16:55>> Interesting.

16:57Um

16:59Can you just speak to what happened?

17:01>> Sure. I'll explain it here. Thank you.

17:03>> Sure. It was uh

17:06It was

17:07It was in Jim Floral Parking and Fleet

17:10Maintenance. Uh staff was driving a van.

17:14Uh

17:14was on Main Street working in on

17:17which was coming the other way. Sounds

17:19like he kind of over corrected to make

17:21room for the bus and then it parked.

17:25I was on 195 and 95 side of the street.

17:28>> Okay. No personal injuries.

17:29>> personal injuries.

17:30>> Nobody under any

17:32>> No.

17:33>> substances.

17:33>> No.

17:35>> Mistake.

17:35>> Mistake.

17:36>> Okay.

17:37>> Thank you.

17:38>> That is all.

17:39>> Okay.

17:40>> Thank you.

17:40>> Secretary of the Adams.

17:42I'm Madam President. Thank you.

17:44Um Madam G, do you have information on

17:47item 205? The name of the vendor

17:55>> Yes, this is for

18:00Councilwoman Anna Vargas. She wants to

18:01work with the New Urban Confluence Hill

18:03Conservancy to do some wayfinding

18:06um and signage over there on the trails

18:09up on the hillside.

18:10>> My understanding is that the Parks

18:11Department is not aware of this item.

18:14>> We discussed it with the Parks

18:15Department.

18:15>> The superintendent is not aware of it.

18:18I don't know if you want to go over it.

18:20>> I understand.

18:21>> Okay.

18:22>> So,

18:24I was going to continue it. I think

18:25maybe we can agree we'll review it

18:27together after we move this forward.

18:31Um

18:32>> That's interesting. Yeah, cuz I believe

18:34we've had a conversation with Wanda

18:35Adams.

18:36But, I'm fine with it.

18:37>> She might not understand what it is

18:38based on the description here. So, I

18:41think we can move it forward and then

18:42you and I can follow up to try and

18:43figure it out.

18:45Okay. Thank you. Thank you.

18:46>> Thank you.

18:47>> Um Madam Burke, we do have an amendment

18:49for item 208. Do you have the names of

18:53the vendors that we are

18:54>> Yes, I do.

18:56>> Um just a clerical error. We're seeking

18:58to amend it to include

19:00the three vendors um

19:02who are Aero Mechanical Inc., Butler and

19:04Sons Plumbing and Heating, and Arden uh

19:07Engineering Constructors LLC. So, I'd

19:10like to entertain a motion to amend 28

19:13of of um to include the names include

19:16the names of the vendors.

19:19Motion made by a director Kleinbig

19:21seconded by director Abs. All in favor.

19:24All opposed. The eyes have it. I'd like

19:27to entertain a motion to approve items

19:29one through nine and item 28 as amended

19:32in section A. Honorable vote.

19:35Motion made by director Richard seconded

19:37by director Abs. Hearing no objections,

19:40Madam Clerk, roll call, please.

19:44Courtney Hawkins

19:47Kyle Delgado

19:50Councilman Donnell, Susan Abs, and

19:51Councilman Ryan is absent. Sarah

19:53Silveria

19:55Elaine Richards

19:57Joseph DePina

19:59Patricia Kleinbig

20:01Shamari Husband

20:04Anthony Adams

20:06Corey Martone

20:09Zachary Spada

20:11Yeah, nine eyes, one nay, two absent.

20:15The motion carries. The matters are

20:18I'd like to entertain a motion to go to

20:20section B of the board minutes.

20:23Motion made by director DePina seconded

20:24by director Richard. All in favor.

20:26All opposed. The eyes have it. Does

20:29anyone have any

20:31edits or corrections? Okay. Hearing

20:33none, I'd like to entertain a motion to

20:35approve the board of contract and spy

20:36minutes from Monday, August I'm sorry,

20:38Tuesday, August 11th, 2026.

20:42Motion made by director DePina seconded

20:43by director Abs. All in favor. All

20:45opposed. The eyes have it. I'd like to

20:47entertain a motion to adjourn.

20:50Motion sustained by director Richard

20:52seconded by director Kleinbig. All in

20:53favor.

20:55All opposed. The eyes have it. This

20:56meeting is adjourned.