2026-08-11 - Board of Contract and Supply

00:02Good afternoon. Welcome to the city of

00:03Providence board contract on supply

00:05meeting Tuesday, August

00:0911th, 2026. Madam Park, please please

00:11call the role.

00:12>> Courtney Hawkins,

00:13>> present.

00:14>> Kyle Delgado,

00:15>> present.

00:16>> Councilman Gonzalz is absent.

00:18Councilwoman Ryan is absent. Sarah

00:21Sario,

00:21>> present.

00:23>> Elaine Richards,

00:24>> present.

00:25>> Joseph Dpina,

00:26>> present. Patricia Coinf

00:30Shamari Husband is absent. John Romanian

00:33present.

00:34>> Dante Bellini

00:35>> present.

00:36>> Tyrell Stevens is absent. We have eight

00:39present, four absent. We have a quorum.

00:41Okay. I'd like to entertain myself,

00:42chair person of this meeting.

00:44>> Motion made by director Dpina, seconded

00:46by director Richards. All in favor? All

00:49opposed? I have it. These of the record

00:52reflect that we are joined today by Lee

00:53Sha, senior assistant city solicitor. So

00:56noted like to entertain a motion to go

00:59to section B, opening of bids.

01:02>> Second

01:02>> motion made by director Richard,

01:04seconded by director Delgado. Hearing no

01:06objections, all in favor? All eyes have

01:09it. Section B, opening of bids item one,

01:13Department of Housing and Human

01:14Services, Housing Information,

01:16Education, Outreach, and Fair Housing

01:18Services, one-year contract with two

01:19one-year options.

01:20>> This item is being extended to August

01:2324th, 2026.

01:25Item two, Department of Parks street

01:27tree block printing 2026 for fiscal year

01:3057.

01:50Green and View Tree Service $24,375

02:09Island Tree and Landscape 186,212.50

02:25Northeastern Tree Services $222,500.

02:31Item three, Department of Parks Street

02:33Tree Block of Sorry. Item three,

02:36Department of Parks. This street tree

02:39planting site prep and installation.

02:42>> Two beds.

02:42>> Two beds.

02:44[laughter]

02:46A little confusing.

03:08Green View Tree Service $66,450

03:27Nor Eastern Tree Service Inc. $76,480.

03:32Item four, Department of Public Property

03:34HVAC electrical upgrades at Branch A and

03:36North Main Street Fire Station.

03:38>> This item has been extended until August

03:4024th, 2026.

03:44Item five, Department of Public Works

03:45parking signs, parking sign posts, and

03:48related parking administration

03:49materials. One year contract or two one

03:51year

04:32The line preparation is compressed.

04:36Item six, Department of Recreation,

04:38Health, Workforce, and Education

04:40Programming at Providence Ref Centers

04:42Capital Project Fund or Bid.

05:12Asha Ali and David Oscar doing this as

05:15Legacy Lab Rhode Island 25,000 All

05:18right.

05:40Feet for streets. New England. $25,000.

06:15and spark.

06:36It looks like they've provided um

06:38different options and some different

06:40pricing.

06:52>> Center for Dynamic Learning $24,992.

07:03Item seven, office of the tax assessor,

07:06December 31st, 2027. Full re

07:34There are directly two bids. The first

07:36bid is somebody signing the bid. We

07:41>> um that was their name.

07:42>> So Tyler Technologies

07:45declined.

07:46Makes sense.

08:08vision government solutions

08:11option A on option A1 $1,ion42,000

08:21and option B2 $2,ion4,000

08:47Palace um tax and inc option A $98,600

08:54sorry $981,600

08:56and option B $1,950,000.

09:07Item eight, Department of Public

09:08Property, minor construction renovations

09:10and on call trade services.

09:12>> One good

09:15>> Oh, I'm sorry. And this item will also

09:17remain on the agenda until further

09:18notice.

09:19>> Thank you.

09:22>> Sorry.

09:33This is riso

09:37that's just request for qualifications

09:41I've already

10:10I don't think this is anything on this

10:12at this social media.

10:24Yeah, this was I believe the last

10:26meeting or it's coming down. So, okay,

10:30this is not meeting.

10:34>> This is also not

10:41this completes the opening of I'd like

10:42to entertain a motion to refer the

10:44minutes to the clerk's office. to move

10:45it.

10:46>> Motion made by director Dpina, seconded

10:48by director of Victor Nova. All in

10:50favor? All oppose? The eyes have it. I'd

10:54like to entertain a motion move to

10:55section C. Advertisements.

10:58Second.

10:58>> Motion made by director Delgado,

11:00seconded by Director Richards. All in

11:01favor? All oppose? You guys have it.

11:04Like to entertain a motion to the

11:06advertisements in seat.

11:10Motion made by Director Richard,

11:12seconded by Director Hellini. All in

11:14favor? All

11:15>> oppose? That I'd like to entertain a

11:18motion to move to section A for review.

11:21>> Second.

11:22>> Motion made by Director Richard, second

11:24by Director. All in favor?

11:27>> Yes. Have it. Director Delgado, do you

11:29have any items you'd like to review?

11:31>> Uh, yes, Madam Chair. Just one. Um, item

11:33number 25. This is the change order

11:36number three for the construction

11:37management services for DW complex. Um,

11:41it's $3.2 $2 million for the final GMP

11:43for trade packages and changes in school

11:46network. Um I believe Ben was here. Hey

11:49Ben, um largely understand what's going

11:53on here, but just to simplify some of

11:54the verbiage here. Um what is in this

11:583.2 million the difference between like

12:00the trade packages that was already

12:02planned for and it sold and like what

12:05what are those?

12:06>> And then if you mind just identify

12:08yourself.

12:09>> Yes. spin low on your project manager to

12:10report property. Um so much like the

12:14previous chain orders this both for GMP

12:17amendment and actual proposed change

12:19orders GMP amendment number three which

12:22is detailed there is the final base

12:25schedule bid

12:27um so we kind of did those in phases

12:29what we're out and constructed early

12:33versus these are some

12:36equipment

12:40that JP amendment number 3 itself uh

12:42amounts to 1.3 million thereabouts. Um

12:46so that's all base scope from the base

12:48drums. Uh in addition to that there's

12:51about 2 million less than 2 million in

12:54change. Uh the largest being the

12:57addition of a truck wash some based on

13:01the early budget estimates that came

13:03out. Uh all of the changes are either

13:06unforeseen conditions per

13:09design or changes requested by the city

13:15such as the truck wash which was budget

13:17decisions. We confirmed that till later

13:20time or

13:23other things like changing the way you

13:25want to feed the data into the building

13:29minor things like that.

13:32>> Yeah. Um just my final question are

13:34there any other is there a contingency

13:37in place and do you feel there any other

13:39items that might be yes I know you said

13:41final but do you anticipate

13:43>> yeah and that's really the final GP so

13:45there's no more base GP anything else

13:48would just be pure we do have eight

13:51months or so on construction uh so

13:54certainly we'll run into some things we

13:56do have contingency on the other side

13:58and the construction manager has

14:00contingency both as well allowances for

14:03funds that we know are coming shouldn't

14:06be quite refined yet

14:09simply.

14:13Yeah, it was dragging on.

14:15Thank you.

14:16>> Yeah, we only added the truck wash

14:18because we're in budget. That's why we

14:20were all doing it.

14:21>> Like a nice half.

14:24>> That's all.

14:25>> All right. I'd like to entertain a

14:26motion to approve items through six and

14:28section A. All votes.

14:30>> Moved and second.

14:30>> Motion made by director. Seconded by

14:32director hearing no objections per

14:37>> Courtney Hawkins

14:40Kyle Delgado

14:42Councilman Gons is absent. Councilwoman

14:45Ryan is absent. Sarah Svaria

14:49>> Elaine Richards.

14:50>> Hi

14:51>> Joseph Tpina.

14:52>> Hi.

14:53>> Patricia Coinf.

14:54>> Hi.

14:55>> Shamari Husband is absent. John

14:57Romanian.

14:58>> Hi

14:59>> Dante Bellini. I

15:01>> Tyrell Stevens is absent. We have eight

15:04eyes, zero nazs, four absent. The motion

15:07carries. The matters are approved.

15:09>> I'd like to entertain a motion to go to

15:10section D, approval of minutes.

15:14Motion made by director Richard,

15:16seconded by director

15:20sections. All in favor? All oppose? You

15:23guys have it. Board's been provided a

15:24copy of the minutes from the July 27th

15:26reading or medical corrections hearing

15:29on. I'd like to entertain a motion to

15:31approve the minutes from Monday to July

15:3227th board of crime victims of meeting.

15:36>> Motion made by director Dpina, seconded

15:37by director Richards. All in favor?

15:40Opposed?

15:41>> The eyes have it. I'd like to entertain

15:42a motion to adjurnn.

15:46>> Motion made by director Richards,

15:48seconded by director. All in favor?