2026-10-27 - Special Committee on Ways and Means Meeting

00:00Hi, good evening everyone. My name is

00:02Sanchez. I'm following the special

00:04committee on ways and means to order.

00:06Uh, thank you everyone for being here.

00:09Um, I roll call please.

00:11>> Chair Sanchez,

00:12>> vice chairman Taylor.

00:14Councelor Davidson,

00:16Councilwoman Graves,

00:18>> present.

00:18>> Councilwoman Peterson, we have four

00:20present and one. We have more.

00:22>> Thank you. I'll recognize from our

00:24solicitor office here. councelor

00:27majority leader

00:29is here with us today

00:34from our slash everything else uh folks

00:38from our office thank you um at this

00:42time I will uh have anyone else to today

00:48in

00:50all

00:54the dragons

00:55Please

00:57testimony you're about to give true

01:02>> state

01:06chief financial official projects deputy

01:08finance director of

01:11>> John public

01:14director program management construction

01:18chief operating officer

01:20proced executive managing director of

01:23Awesome.

01:25I think we'll be

01:28um so it looks like it's all one big

01:31discussion. Um do you guys have a format

01:33on how we're going to pick it up or

01:38>> Yeah.

01:38>> All right. I was going to suggest you

01:40start with phase two and three and do

01:42the older projects first. So that would

01:44be downs. Um Crystal is here to support

01:47on financial questions throughout.

01:51>> Sorry.

01:54So there are paper copies.

01:57I think you might have them. We could

01:59pass them out.

02:02>> Be easier to read.

02:05>> I get a motion to answer exhibit one,

02:09please.

02:11>> Motion made by Peterson. Second by

02:13council Peterson. All those in favor I

02:17discuss

02:32um so

02:35we're going to go through one

02:36presentation and then a second

02:38presentation with you is that

02:41>> so you know the school projects that

02:44we've talked more about in this

02:46committee are phases two and three.

02:47Those are managed by Downs. Phase four

02:50projects, which are the newer like $500

02:52million bonds that you all passed,

02:54that's managed by left fields. So, you

02:58know, it's it's one one topic, but it

03:01covers two vendors.

03:03>> So, uh the balance so will speak on

03:08today's.

03:10That's right. Because it's two

03:12contracts. Yeah.

03:15>> Okay.

03:16>> How are you?

03:18>> How are you?

03:21>> So, the uh good evening everybody. Uh

03:23Jers, uh the presentation we're looking

03:26at had the ribbon going across

03:29because they're both very similar in

03:30color. Um so, we'll start off with um

03:34what we do is on a monthly basis, we

03:37provide this up tape to your school

03:39building committee. And what I did is

03:41utilize the presentation you just gave

03:44earlier this afternoon um and put this

03:47into the presentation so you have very

03:49similar and up-to-date information. Um

03:52so the second page is a overview of the

03:55projects. The projects in the green um

03:58are the projects that have been

03:59completed and we're pleased to say that

04:02Spaz Middle School, the upper campus was

04:04just completed recently. We had a ribbon

04:06cutting there a few weeks ago. Uh the

04:09schools on the bottom portion are the

04:12ones that are currently under

04:13construction. Uh there are Lima Store,

04:16Master West Broadways, Bizarian PreK8,

04:19Proing PreK8, M Pleasant, and RK.

04:25Those represent phase two and three and

04:27RK was initially in phase four was

04:29pulled into phase uh three as well, just

04:32for reference. Uh the third page is a

04:36dashboard that we have that kind of

04:37gives an overall status of what the

04:39project is. If it's behind schedule, if

04:41you want I could

04:44go crazy.

04:46Um and what this gives you

04:52um gives you an overall view of the

04:54projects. It's kind of like a health

04:56check for us before we call. Um so the

04:59the Pazarian project which has had a

05:01couple of challenges including a work

05:03stoppage by Ryum right now has a

05:06schedule that's been impacted um but

05:08there is a recovery um schedule that is

05:10being reviewed and and uh cost provided

05:14for it. Um overall um the other four

05:17projects Fogerty Messer Lima Gilbert Dor

05:21and Mount Pleasant are all scheduled. Um

05:24if you go by any of the sites and have

05:26been by the sites and you know councelor

05:28uh Peterson at RFK we just recently

05:31started a steel there as well that

05:33project is tracking a little bit behind

05:34schedule as well. That project did get

05:36started three or four months later than

05:38the other and they are quickly catching

05:39up. But this status dashboard just kind

05:42of gives you an overall uh kind of an

05:45idea of where we are as far as each

05:47schedule health of each project and it

05:49gives you some comments about some uh

05:51milestone dates. So again, good document

05:53to have and it's something that we could

05:55share monthly or quarterly basis as well

05:57so you guys have a good idea.

05:59>> Um question

06:02so so you've been presenting uh similar

06:06presentation to the school buildings

06:08maybe every how often

06:10>> monthly yeah at least monthly.

06:11obviously. Okay. Um, so I I I I know

06:14what the chief drying date is by

06:16speaking to to folks um that have been

06:18working more closely with this, but

06:20could you kind of not to go too in the

06:22weeds, but can you kind of describe some

06:23of the terminology on folks that Oh,

06:26>> absolutely.

06:28>> So, a drying day some critical

06:30activities that you track for a

06:33construction project are foundation

06:36getting out of the ground. You'll hear

06:37people say steel um which is a real

06:40critical um milestone as well. Drying um

06:43or you'll hear sometimes um building

06:47complete or not building complete but

06:49there's building enclosure. Um so

06:51basically when when when a milestone

06:53like a dryin days, it's critical to

06:56understand that that means the roof's

06:57on, the steel's in, and there's

06:59something enclosing the building. It

07:01doesn't have to necessarily be the brick

07:03or the metal panels that will be going

07:05there, but there's something there that

07:07is enclosed the building so that if it

07:08rains, it snows, sleeps, it it protects

07:12the building, so workers can work inside

07:14the building at that point without any

07:17impact. So again, it's a critical date

07:19because weather impacts construction a

07:22lot. Um, so we want to get these

07:24buildings weathertight, dried in so that

07:27they can continue to work, especially as

07:29you get into the winter months and um

07:31without any impact uh to what the

07:33weather might be out there, except for

07:34obviously the safety of of the

07:36individuals working out there and

07:38getting on the site. So that's why

07:40that's a critical milestone that we

07:42always track. Um, some of the other

07:44things we track are MEP, which is

07:45mechanical electrical power, which means

07:47that systems been turned on. Again,

07:49another critical milestone after the

07:51dryin date or building closure date. Um,

07:54we have these real big milestones that

07:56happen that that kind of make a big

07:58difference on the operation of the

08:00building and are better indication of if

08:03the project is on schedule than, you

08:05know, going by a project one day and

08:07only seeing five people there because

08:08it's been raining out and then the next

08:10day there's 30 people there. So, in a

08:12day by day, it's really difficult to

08:13gauge for projects on schedule or not.

08:16But these big milestones kind of tell

08:18you yes, they're making those

08:20milestones. They're either on target

08:22prior, you know, just a little before to

08:25the target or after that. So that's why

08:27we throw those dates out there with

08:30>> um simple question. How many total

08:32bioones are associated with each

08:36building?

08:38So we try to to identify like four or

08:40five, but I can tell you for a fact like

08:43many of these schedules could be

08:44anywhere from 25 to 30 pages on average.

08:47Some of them range to like 100 pages. Um

08:50some get very detailed and that's why we

08:52look at those big milestones and again

08:54like site work, starting site work,

08:57doing your foundations, right? Getting

08:59out of the ground they'll call it and

09:01they're tied into some very specific

09:03things too. So starting site work,

09:06digging, foundation, steel, dryin, and

09:10mechanical startups, right? So the

09:13reason why those are critical are risk

09:16related. So you digging the ground, you

09:18don't know what you're digging because

09:19you can't investigate everywhere. You

09:22get done digging, you get your

09:23foundation in, it takes risk off the

09:25table. So now you know that your budget

09:28is secure because you've just taken some

09:29some risk off. You got your foundations

09:32in. So now you know that your next

09:33milestone is that's critical to it which

09:36is the steel, right? So you get your

09:37steel off. These all eventually take a

09:41small amount of risk off and also help

09:43to to understand what the next milestone

09:45is going to be.

09:49>> Can you tell me what GMDs that is?

09:51>> Oh, that's a big one. Guaranteed maximum

09:53price. So that's something that we

09:55track. So each design, so we've have the

09:58delivery method we've chosen for these

09:59projects, which we started doing in

10:00Providence uh probably about six or

10:02seven years ago, is traditionally you go

10:05out and hire an architect. The architect

10:07designs the building for about a year to

10:0918 months. Then you bring the contractor

10:11on and the contractor's got to develop,

10:13you know, a scope of work based on those

10:15drawings. There's not a lot of

10:18communication or teamwork with that. We

10:21developed a method that's been out there

10:23for a long time as a procurement which

10:24is design build. We bring the architects

10:27and construction managers together on

10:29day one so that the builders start

10:31thinking about how they're going to

10:32build the project as the designers are

10:34building are designing it and they have

10:37constant communication because they're a

10:38team. So if the designer is designing

10:42something that is not within budget or

10:44that is problematic and in the past

10:46we've had problems with long lead items

10:48which is sometimes you just can't get

10:50certain materials because you know it's

10:52either not available or there's been

10:54some other issue that's happened with

10:55it. The builder will be aware of that

10:57and architect. So the builder will be

10:58able to respond immediately to their

11:00team and say we can't put that metal

11:02piano on the building because there's

11:04been a problem manufacturing that or

11:06getting that. they make those revisions

11:08immediately. It's streamlines. It

11:11usually is more cost effective um than

11:14the traditional method. Um and at the

11:17conclusion of either uh 60% completion

11:20of the construction documents or 100%.

11:23We request a guaranteed maximum price

11:26from that team that says yes, we agree

11:29that we will build this project for that

11:32price. And if anything within these

11:34drawings

11:36are not included or we made a mistake,

11:38we pay for it. It's our race. If you

11:41come in and you tell me, well, I'm going

11:43to add it in the playground. Well,

11:44that's that's a change order, right? So,

11:46the reason why we do that is we reduce

11:48change orders. Again, manage that risk

11:51because we want the money into the

11:53buildings as we can. Um, and we use that

11:55guaranteed maximum price process.

12:00So, um, do you have any depending

12:04a little more?

12:05>> Yeah.

12:06>> Oh, so you're you're going ahead.

12:07>> Sorry.

12:09>> That's all right. Um, so bio completion

12:11in order for them to develop the

12:13guaranteed maximum price. They're at

12:15risk. So, what they want to do is go to

12:18the market and subcontractors, right?

12:20Your mechanical contractor, your

12:21plumbing, your electrical, your steel,

12:24and go out and develop an RFP for that.

12:27get the proposals back, vet out those

12:29proposals and determine which

12:31subcontractor you want to use. Now,

12:34we're part of that process. They have to

12:35submit a document and say, "Okay, we we

12:38went to A, B, and C. We're selecting C."

12:40And we we want to understand why did you

12:42select C? Is it just because of low

12:45price? Is it low price or they can meet

12:47the schedule? So, there's many reasons

12:48why you would do that. So what that

12:50buyout um means is they're 80% I think

12:53we're 80% bought out at RFK means that

12:56they've went out to the market and we've

12:58agreed that 80% of the subcontractors

13:01are procured and again that's a big

13:04milestone to make sure that we are aware

13:06of because it's risk until they buy out

13:10the project and get us to GMP we're kind

13:13of you know working with them based on

13:16their estimate and most of the time the

13:18estimate is sometimes it's not right.

13:21Um, so we're always tracking that and

13:23making sure that we know exactly where

13:25we are with their GMP and their viable.

13:28Um, the other thing is we don't want

13:29someone to give us a GMP and they've

13:31only bought out 25% of the job because

13:33then we know there's 75% risk in there,

13:36uh, which could be a problem. So we want

13:37to make sure they significantly have

13:39bought out the project that the the

13:41construction documents are significantly

13:43done um before we can accept

13:46[clears throat] the GC guarantee maximum

13:48price.

13:49>> Thank you.

13:54>> Okay. So the next slide I think is an

13:56important slide as well. Um was several

14:00years ago I think at the finance

14:01committee and but occasionally at the

14:03school building committee we share this

14:04slide. Um this is just showing that you

14:08know we've always said the construction

14:10is a big economic engine. I mean it it

14:12really feeds the vendors, the suppliers

14:15in the surrounding areas, provides uh

14:18jobs for residents um for you know uh of

14:22not only Providence but the the state of

14:24Rhode Island. And this is just

14:26demonstrates how that works. Um, you

14:28know, we we track the percentages for

14:30MWB subcontractor percentages and you

14:32can see the majority of the projects are

14:34in that 20%. We're we're tracking

14:36towards the 20%, some are a little bit

14:38lower. Um, I think something else that

14:40we're proud of is the Providence

14:42residency hours. We track those. They

14:44can see thousands of hours have gone to

14:46um Providence uh residents. Uh we do

14:50attracted by percentage uh our minority

14:52workforce, female hours, and then as

14:55apprenticeship hours as well. So I think

14:57it's just a good thing for everybody to

14:59understand how the money flows back into

15:02province and and you know the importance

15:05of these projects as well on the local

15:07economy. Uh question. Um what was um

15:14I guess what what what has been like the

15:16main difference between uh the phase two

15:20uh projects and uh the phase

15:25three uh projects for the most part when

15:28it comes to Robin's residence is there

15:30just certain uh vendors getting work or

15:35>> Yeah, that's an excellent question. So

15:37we've starting back with phase one with

15:39the Narduchi project in Spaziana

15:41Elementary School um and um we we

15:46strongly encouraged our design buildings

15:48and our construction managers to go off

15:50actively go out and look for local

15:52vendors. Um I think as people got as

15:55more vendors have become very busy I

15:57think that there that opportunity has

15:58grown as well. So I think what's

16:00happened is now with our presence here

16:02and with the construction managers who

16:04have been have a good working relation

16:06province, we're finding more and more

16:08vendors. So and we're also pushing a lot

16:11of the subcontractors to hire locally as

16:14well because they all need to find

16:15workers. Um so you could see that as you

16:18go progress down, we're seeing our our

16:20worker hours u increase dramatically. Um

16:23and a lot of these projects are only

16:25halfway done. So, I think that hopefully

16:27you at the end of the day, I'm going to

16:28come back and bring this back to you and

16:30we're in the tens of thousands, which is

16:31what I'm hoping for. Uh, but it's it's

16:34that ongoing reach out um discussion.

16:37Um, and you know, it's it's it's a

16:40struggle right now to find contractors,

16:43workers in the construction industry

16:44right now. It's it's a it's an industry

16:46that's aging out. We strongly encourage

16:49we go to schools and talk about it. Um,

16:51and you know, we go into the community

16:53as well and and you can see that um, it

16:55looks like it's it's starting to show a

16:57little bit more success every time.

17:04But um, we provide a project overview

17:08uh, project. So we do this over slide

17:10that kind of talks about what the actual

17:12overall budget is. Uh, our student

17:15enrollment, is it a new construction?

17:17There's no swing space. And then we have

17:19our grade configuration. in this case a

17:216 through 8 and it's a four track

17:23school. So that means there's four

17:25classrooms per student. You'll see three

17:27track and four track. Sometimes we have

17:28some threetrack prek8s and we have some

17:30fourtrack prek8s. But in this case, this

17:33happens to be a four track.

17:35>> You said all those.

17:36>> So um what you'll see on the grade

17:38configuration is sometimes you you'll

17:40see it say three track versus four

17:42track. The four track or three track

17:44just means amount of classrooms per

17:46grade. So grade three might be a three

17:49track with only three classrooms per

17:51grade. But as you get to the upper

17:53grades, you might have a four track

17:55which means more children, more

17:56classroom. So there's four classrooms

17:58per grade. And you'll see in some of the

18:00projects we have three, four track or

18:03just a four track from from kindergarten

18:059.

18:08>> So we broken down into or is broken down

18:11into our two different campuses. It's uh

18:14two separate well two separate

18:16buildings. They call this the upper

18:18campus just because the upper grades I

18:20think is what it is. They're directly

18:22across from each other

18:24>> but they were both a new construction.

18:26>> Correct. Yes.

18:27>> And there's kids in school, right?

18:30>> Yes. Y

18:32>> So this next page is just a overall

18:35again like a dashboard. It kind of gives

18:36you a project glance. So again it gives

18:39you the schedule. In this case it's

18:41completed. The budget is right on

18:43target. Um our contract GMP is still um

18:47within the 29 million and the

18:49subcontractor buyout was 100%. We have a

18:52current outlook it just talks about

18:54where the project is right now and what

18:56it's called is close out. So as the

18:57project gets substantially complete

18:59there's a close out and what that means

19:01is training is happening at the school

19:04there's a handover to PBSD in this case

19:06in ABM where they are trained. they get

19:09all of the construction documents, the

19:12manuals, the operating procedures, all

19:14that kind of stuff. So, that's called a

19:15close out where there's a transfer of

19:17information and training that usually

19:19takes uh several months to do. Um, and

19:22that we track that as well as one of the

19:24milestones.

19:26U some key dates which will be more

19:28critical as we get to the next couple of

19:29projects, but again, we track those and

19:32milestones. And you can see some of the

19:33milestones that you get in the close

19:34out. It's the punch list. It's the close

19:36out. Um, and there's some wall graphics

19:39that still have to be done.

19:42And then I provide um some photos and

19:44you can see from the ribbon writing just

19:46a photo inside of the building and sort

19:49of how

19:53>> questions

19:57seems kind of low school. Is it not

20:00built or

20:03>> um the build? So between the two

20:04buildings it would be like a a prek.

20:07It's actually about 600 student maybe

20:09it's more than 600

20:15elementary um

20:19>> okay but it's the combined school. So

20:20traditionally it would be one big school

20:23with six or 800 kids. In this case it's

20:25two schools across from each other. So

20:26that's why the upper is only 300. So how

20:29many rooms have because the game between

20:31is is

20:33um 6 to 8

20:36they got 700 kids.

20:39>> Yeah. Yeah. So uh well with this it's a

20:42it's a four track.

20:45So that means it's four classrooms. It's

20:47only six, seven, and eighth in the upper

20:49campus. The prek through um five is in

20:53the building across the street. So

20:55that's one larger. I think that's about

20:57600. So it's 900 for total if I remember

21:00correctly.

21:01small.

21:02>> Yeah, this is the smaller middle school

21:04upper.

21:05>> Okay.

21:06>> Middle school part, right?

21:08>> If it was in one building, it would be,

21:10you know,

21:12>> close to 800, 900 kids on those

21:13buildings.

21:14>> Was um sorry for my lack of a so was the

21:19was the south or was the other campus

21:21called?

21:23>> We've always called it just elementary

21:24school. I don't know if there's any

21:26other name, but they just

21:27>> so the upper building is 6 through8.

21:30What's the other building?

21:31>> PreK through five.

21:32>> They used to call the prek through five

21:34building.

21:37>> So, so that has been that's been

21:39completed for a year now. Probably about

21:42two three years now.

21:43>> Yeah.

21:45>> Yeah. And it looks very similar.

21:52>> Yeah. Right here, John.

21:54>> Oh, there you go.

21:56Uh, Councilwoman Grace, the student

21:57capacity at the elementary school is 365

22:00according to slide one.

22:01>> Thank you.

22:01>> You're welcome.

22:06>> Uh, Mary forward to the next slide. So

22:09again, overall budget at 73 77 million.

22:13Our student enrollment there because

22:15it's all under one roof is 858 is the

22:18estimated it's new construction. They

22:20are temporarily housed at 85 Laurel

22:22Hill. That's our swing space. And here's

22:25an example of a grade. So this

22:28particular project, the grades preK

22:30through five are a three track. So three

22:32classrooms per grade. And then as you

22:34get to the upper six to eight, it

22:37becomes four classrooms.

22:40And that's because the need and the

22:41amount of students that are in the the

22:42middle school.

22:46Then looking at the project at a glance,

22:49um this project now is under

22:51construction.

22:52uh schedule is on track, budget is on

22:54track. We do have a draft GMP of $69

22:58million. And you'll always see that the

23:00GMP will be less than the budget.

23:02Although it's a big chunk of the budget,

23:04it is always less. It's usually in the

23:0680% 85%

23:08of the construction cost are the overall

23:11budget. Subcontractor bio is at a good

23:1495%. So we'd like to see that. And then

23:17you'll see your B dry in uh in December

23:21certificate of post construction which

23:23is the target that is the ride

23:25reimbursement date. Um the building is

23:27scheduled to be complete occup

23:32again it was because you recall I said

23:34that it takes several months after the

23:36project is complete to do all the

23:38training and transfer of paperwork. And

23:41you could see our milestone tracker on

23:43this one. Our ability dry in our

23:45permanent power. The permanent power is

23:48another one where you know sometimes

23:49we're waiting for ground energy to bring

23:51us transformer or have to change. Uh we

23:54had this issue at Spasiano where they

23:56had to run new telephone poles down the

23:57street. So that's another milestone that

23:59we track. Uh MEP startup which is

24:02something that I had mentioned before.

24:04our June 30th construction uh posted uh

24:08construction certificate and we also

24:10track our furniture delivery and then

24:12our August date fiscal this particular

24:15project um we have an MOA at least one

24:18MOA for each project. This particular

24:20project has two that is the

24:22reimbursement uh funding for this and

24:25those one expires on June 30 27 the

24:28other one on December 31st 2027.

24:32Um I was just saying question um so so

24:35looking at this milestone tracker I went

24:37back look at the splaziano

24:41tracker started um uh where this one

24:45ended. So it's two confirmed. Have the

24:49certificate of post construction been

24:53granted to

24:55>> Yes.

24:56>> Yeah. What about the ride reimburseable

24:59bring?

25:01>> We met that milestone for

25:03>> those have been all set with

25:05>> we we have a certificate from the

25:07architect that it was substantially

25:09complete and it was issued um June 30th

25:12of this past April.

25:14>> Yep. And it's occupied. want the

25:16building.

25:18>> So your milestones will change as the

25:20building progresses, right? So if I came

25:23back in two months, that building dry in

25:25would no longer be a milestone. Will be

25:27new milestones here that we're tracking

25:29at that time. If it's still there, the

25:31problem

25:33>> um

25:35yeah, I guess like for us it would be

25:38helpful if if uh if all the projects

25:41have all the milestones on there. So,

25:44>> yeah, that I mean

25:46>> we could do that. It would be

25:48>> a lot more pages.

25:50>> So, um

25:52>> we could figure out

25:56>> Sure.

26:01>> any digital version of this available

26:03that

26:05updates.

26:07>> Do you do you do a digital version about

26:09this or there's something like is this

26:10online?

26:11>> Oh, yeah.

26:12This is this is done at the SBC. This

26:14particular one I is changed from what we

26:17previously do just because I wanted it

26:19for both. Um and I think they really

26:20like this. So we're going to be doing

26:22this some very similar to this in the

26:23future. It's always on the SBC website

26:26every month after our meeting and we

26:28could you know on this once it's public

26:30we certainly can have anybody have it.

26:33We we usually keep it on you know our

26:35server as well or our online website

26:37too. There are websites for each

26:39particular project by the way. So if you

26:41wanted to see RFK, there's a website

26:42specific to to RFK that has like a

26:45summary. It doesn't get to this level of

26:46detail. It's more for public and just so

26:49they can see what's going on. There's

26:50one for RFK, there's one for SP, there's

26:52one for every project out there. We

26:54could give you a link to that and we

26:56could make sure that a link is provided

26:58for this every

27:09slide.

27:11again tracking GMP status, the draft was

27:14received and some of the the big

27:16procurement items on our side. So the

27:18design builder has their procurement,

27:20but we also have to make sure we're

27:22tracking our milestone, which is the

27:24procurement of furniture and technology,

27:26which is provided by the owner. And then

27:29you could see some photos right here of

27:30the condition of the property right now.

27:41Moving on to Gazerian. Uh that project

27:44budget is 79.60 million. Um the

27:48estimated student enrollments to be 858.

27:51It's an all new construction. I

27:53shouldn't say all new. The we're keeping

27:54the gym in the back which is getting

27:55renovated. Uh those students are

27:58temporarily housed at Narduchi. Um the

28:01grades are prek through eight and again

28:03it's a three track four track. So prek

28:05through five is three track three

28:07classroom 6 through eight is the four

28:09classroom the grade and at the top of

28:12each page you could see the team

28:14members. So on this particular case the

28:15deio and studio j are design build. So

28:18if you look at each each one as you go

28:20through and you're curious about who the

28:22construction and design team they're

28:23also up there. Well

28:28so project glance the schedule is um

28:31tracking behind right now. There were

28:33some issues. There were some

28:34contaminated soils that had to be

28:36removed. Did do a lot of work stoppage.

28:39Um that team is working diligently to

28:42try to uh

28:44do a recovery schedule. Um there are

28:47potentially some costs with that. We're

28:49looking at at what those costs might be.

28:52We've also uh been working with PPSD and

28:55the school principal on a plan B if the

28:57school is not ready for September of

29:002027.

29:02um that they can stay at Arduuchi. That

29:04space is currently not needed for swing

29:07space, but they do need another five

29:08classrooms. Um so we're looking at

29:10bringing some temporary classrooms in.

29:13Um we've developed a plan with PBSD.

29:16We're putting an RFP together um in case

29:19we do need it, we want to get it out to

29:20bid and have it um and make a decision

29:23probably around the early beginning of

29:25the of this year, the new year and um

29:29and be able to say, "Yeah, we need to go

29:31with plan B and have them stay there a

29:33little bit longer."

29:37>> I was just going to add that

29:40that's

29:42>> Yeah. So, we've we've worked with uh the

29:44principal what what ideally she would

29:47want to to do. Um and we come up with a

29:50couple different options and um she had

29:52a lot of input on it which was good. Um

29:55they do need it only for one grade

29:56level. Um and they only need five

29:59classrooms which is good. Um so we would

30:01have temporary classrooms out there that

30:03would be put on part of their field. So

30:05they have a large field out there. Um

30:07and then um they could manage that with

30:09just one grade level or either an entire

30:12year or potentially the building will be

30:15done midyear potentially or sooner they

30:18could do a midyear move. Um and again

30:20we're just trying to get our options

30:21together so that if there is if there is

30:24um or if there isn't a way to recover

30:26the schedule we at least have another

30:28plan in place where the kids can stay.

30:31>> I have a question on the uh delay

30:34project. Um, so on gauge

30:39the ignore number lost number on the

30:42bottom right.

30:48>> Okay. The the $79 million

30:52uh number right there. So this is this

30:56is the most up to date budget or that

30:58was the original budget.

31:00>> That is not the original budget. That is

31:02the up the the current budget that is in

31:05place. So, um it's a that's a very good

31:08question because Erin has probably the

31:10the most complicated history. Um and we

31:13just actually just went through this and

31:14I I I brought this up with the building

31:16committee because I said I want to

31:17remind everybody um started off as a 33

31:22million 33 $34 million renovation

31:25project in 2022.

31:27Um and [clears throat] then and that we

31:29were at that time we were doing St.

31:30Joe's too. I don't know if anybody

31:31remembers there's uh at that time there

31:33was a preka prop both at the old St. Joe

31:35site. Uh PBSD decided that that really

31:38didn't make sense for them. They

31:39transferred some of the money to Fogerty

31:41and some of the money to uh Pazarian. It

31:44grew to a prek aid at that time that was

31:46either going to be a renovation or a um

31:50new build. We didn't know at the time.

31:52Um we went through some discussions

31:55about uh using the rec center gym and uh

31:58demoing the existing gym. Um ultimately

32:01that didn't work out so we had to keep

32:02the gym up. Um and there's been a couple

32:05of changes. There was a in 24 there was

32:08a change to prek standards which took

32:11and said you know a building has to be x

32:13number size for each student. Um so that

32:17made some changes again um in 24 and 25

32:21which increased the original building

32:22from about 71 72,000 square feet to

32:25about 120,000 square feet. So this

32:28budget has grown um and increased over

32:31the years not because of

32:33>> any fault of anybody. It's just a matter

32:35of you know the plan for the project has

32:37changed and grown since initially. Um

32:41and and I I just said the same thing at

32:43the building committee. I'll say it here

32:44is I think that I, you know, at the end

32:46of the day, I think it was the best

32:48decisions that were made because to

32:50spend 34 $35 million on renovating that

32:52building probably would have been less

32:54than a band-aid on that building. There

32:56was a lot of issues with it. That is a

32:58challenging building just because you

32:59have a gym building, you have the pool,

33:01you have the rec center, you have

33:02residence, and then you have the street.

33:05Um, so it is a challenging building, but

33:07even to renovate that for that initial

33:0935 million, it probably wasn't the right

33:10idea to do it. I think this build new

33:12with keeping a portion of it although

33:15it's had added to the budget and is now

33:17where we stand. I think ideally this is

33:20you know the right project for that

33:22neighborhood for the next you know 30 to

33:2450 years.

33:26Um, council race.

33:30>> Um,

33:31so

33:33if this was going to be um t I mean was

33:38this a fixer up and then you decided to

33:41do this, did you change

33:46that green was supposed to be

33:49prek to ext?

33:53My question is if Nintendo

34:02is 78 million

34:06um

34:08why didn't you take the money's come

34:11from green there and if not why not

34:16because

34:18now we're talking about putting money

34:20somewhere

34:22Um

34:27when when was this all started where

34:29they they going along at the same time?

34:32I guess my question is um because you

34:36went down to 15 million. Now I see.

34:39Thank you so much. I said that we raised

34:42it up. I'm not sure we'll raise the

34:43price um for three. You know, my thing

34:47is if

34:49we switch to MOA,

34:51why is there

34:55a question of price for this?

34:59>> So, you asking and and I

35:02>> before you before I ask the clarity

35:04question to um the green uh that's in

35:09phase four or what phase

35:11>> that's correct. Yeah.

35:13>> So,

35:13>> yeah, I I would rather not answer that

35:16and I don't have the answers to that

35:17question, but

35:19>> so I I guess what what I'm putting

35:21together is here that the this budget

35:25increasing has no direct impact to the

35:28data.

35:29>> Can you That's correct. That's correct.

35:31Was that the question that you had last

35:33years or

35:34>> Well, if cuz this at one time was unexp

35:50before but the difference now.

36:00>> So I guess um I guess the question to be

36:03answered here is if this project went

36:06over a certain amount of dollars uh what

36:09project was impacted a couple years ago

36:12>> St. Joe's project

36:13>> which didn't continue. So Nathaniel

36:16Green was isn't on this MOA with bride

36:20that was applied for subsequently. So

36:22any money that you're seeing moving

36:24around related to Nathaniel Green is

36:26from the phase four pot.

36:29>> So back then the money that was impacted

36:31with this uh project going over budget

36:35or maybe over budget is not the right

36:36way going a different direction.

36:38>> Yeah. With the reprogramming and the

36:39changes in in the programming. Yes.

36:41>> Correct.

36:42>> Because this was approved on the 2022

36:44MOA. So there's versions of applications

36:46we submit to ride for specific projects.

36:49Um the Kazerian project was identified

36:52when we were submitting in 2021 for 2022

36:56and then evolved at that point.

36:58Nathaniel Green was part of the 2024 MOA

37:01submission. So from a timing

37:02perspective, a lot of these things were

37:04happening maybe at that stage

37:06application were being built but not

37:07like after the project had been approved

37:09and we had full ride approval.

37:16>> [clears throat]

37:18>> My last question on Darian um regarding

37:22the schedule impact um I know there's

37:25efforts being done to to get

37:29back

37:31you go into those specifics a little bit

37:33more.

37:34>> Sure. Um, a couple things that the the

37:37design build team, the construction team

37:38is doing right now is they're out in the

37:41market, the subcontractor market trying

37:43to get um, I guess agreements with the

37:47subcontractors that they can accelerate

37:50the project. In other words, they have

37:52the resources to be able to have workers

37:54there instead of five days a week, maybe

37:57six days a week, maybe instead of eight

37:58hours a day, 10 hours a day. Uh the

38:01problem is right now that is there's a

38:04lot of work not just in province even

38:05though there's a lot of work happening

38:06in province but throughout the state of

38:08Rhode Island and there's a cost to that.

38:11Um so they're finding subcontractors

38:13that can do it um and then they're

38:15finding subcontractors that cannot do

38:17it. We just don't have the workforce to

38:18do it. The ones that can do it are

38:20asking for a premium saying, "Hey, we

38:22have to pay our this individual, you

38:25know, half time and a half or double

38:27times or and we have to keep a

38:29supervisor there with them." So, there's

38:31a cost impact to that as well. So that's

38:34part part of what we're looking at right

38:35now, that cost impact to accelerate the

38:37schedule and try to get the school open

38:39on time and what that might be versus

38:43having those temporary classrooms

38:45installed um and then just have the

38:48project done at a regular pace um and

38:52see what the the differences and do an

38:54analysis on that.

39:01>> Any other questions? Um, is there anyone

39:03before we move on to the next five?

39:13>> Sure. I do have a quick question. Sorry.

39:16>> Sure. I'm I'm just going to apologize.

39:18This meeting is probably go a little

39:19late. Um, there's a lot to to go over.

39:23Hopefully people don't have anyone

39:25waiting at home for the immediate

39:27future. Um but uh regarding the swing

39:31space um at Rabuchi. So so if this goes

39:36into 2027

39:39um these students still need to be at

39:42the swing space. Um was was there plans

39:45for Narduchi to house another set of

39:49students?

39:51I guess I'm just trying to make sure

39:52there's no ripple effect uh happening uh

39:56regarding other projects using that

39:58space. Yeah,

39:59>> my understanding is I think we have like

40:00six swing spaces right now and I think

40:03>> six different swing spaces and I think

40:05there's a need for maybe four in phase

40:07four and when they get phase four

40:13>> sure Ben Holstein PPSD um yeah so the

40:17the construction delays at and our duchi

40:20uh are going to require that at least

40:23for the first half of the year and um

40:25conceivably for the duration of the year

40:27we would have those schools schools

40:28remaining in those facilities. That does

40:30not create um that does not put schools

40:34in phase 4 that are under that are going

40:37to be starting construction without a

40:39swings base location. It just puts us it

40:41takes those two options off the table.

40:43And Narduchi in particular is um

40:46something of a nicer space that we would

40:48probably choose to utilize if that

40:50option were on the table. So, everyone's

40:52going to have a home. Uh just maybe

40:55we're going to have to make a second

40:56choice for learn the schools.

41:07>> Yes. Yes.

41:09Along those lines

41:13has a safe development drive suitable

41:17learning spaces for the programming

41:19that's currently in their schools.

41:21Um what I want to point out before you

41:25what are what have you anticipated are

41:27some of the possible learning impacts

41:30>> I'm sorry

41:31>> learning outcome impacts

41:32>> yeah so one of the things that we've

41:34tried very hard to avoid and I think we

41:36we'll be able to avoid it is in

41:38particular putting middle schools who

41:40are moving into swing into elementary

41:43school buildings and this was there were

41:45a set of options that we were looking at

41:46that we thought potentially out of

41:48necessity that we were going to have to

41:50do um in particular Delesto Middle

41:53School. We were looking at the

41:55possibility of having to move that into

41:56one of our elementary schools that would

41:58be moving out uh once these buildings

42:00their new buildings are constructed.

42:03There were a lot of issues with that

42:04because the way in which an elementary

42:06school is designed and built uh is quite

42:09functionally different than that for a

42:11middle school. So there were security

42:13issues, lack of security cameras, you

42:15need fewer of them for elementary

42:16schools. we are um we have found

42:19solutions that are going to allow us to

42:21avoid that. So now we feel like um uh

42:25middle schools are either going to be

42:26swinging into middle school buildings.

42:28In some cases, we found ways to have

42:30them be able to swing in place so they

42:32actually don't need to move at all.

42:33We're going to move the construction

42:35around them, but in all cases, we are

42:38going to be moving uh student

42:40populations into facilities that are

42:42going to be suitable for their

42:43programmatic needs. There are instances

42:45in which we're going to need to make

42:46some modifications. There are we're

42:48going to want to have to put um some

42:50additional cameras in as necessary.

42:52Perhaps um uh you know, we're looking at

42:55options including building some

42:56additional classrooms potentially um in

43:00areas like uh parts of a of a um of a um

43:05like a stage area, but ultimately we

43:09feel like these would be suitable

43:10learning environments.

43:12a follow

43:16answer now, but I just want to raise a

43:18question about um impact on

43:20transportation costs.

43:23>> Yeah. So, so it's a it's a great

43:26question and one that we in full cander

43:28we have not yet modeled that out. But to

43:30the extent that we are moving students

43:32further away from their homes, there

43:35will likely be sorry schools further

43:38away from their homes, there will likely

43:39be an impact to transportation costs. Um

43:42the reality is we don't have a lot of

43:45great options on the table in terms of

43:47schools that are close to some of these

43:49schools that are going to be moving in

43:51and out of swing. So, um, throughout one

43:54example is we get a lot of feedback

43:57from, um, Barton and MLK, two schools on

44:00the east side, who are both going to be

44:01moving into swing that they would very

44:03much like to stay on the east side and

44:05we've looked at a range of options to be

44:07able to accommodate swings base

44:09locations on the east side and there are

44:11none that are practical. So, um, it sort

44:14of is what it is.

44:21um have the situation at

44:25improved the issue that they were having

44:29and all those other things I mean it's

44:31winter time now believe me

44:36I'm sure it's a great thing

44:40but if they're going to have to stay

44:44all those things we know the best

44:49people

44:50>> [laughter]

44:53>> Uh, so I'll confess I'm actually not

44:55aware of the heating issues at Narduchi

44:58that you've described. Um, is were these

45:00issues that happened last year in winter

45:02time?

45:03>> This year there there is the only issue

45:06we're aware of is the air conditioning

45:08is right there. Yeah, there's no air

45:11conditioning in that building. Um we've

45:14were we've been aware of during

45:16September when we had those hot days

45:18there there has been some issues there

45:21but as far as heat and not we have and

45:23that that building has been operating

45:24for about three years

45:26>> so I think it's been an air conditioning

45:27problem which they're they're trying to

45:30look at in certain parts similar units

45:33parts of the building there's air

45:35conditioning problem here

45:39>> is

45:43Thank you.

45:45>> Uh yeah, just for the record, um Kyle

45:48Deado is our director of property with

45:51project management uh has been very in

45:54the loop of school building

45:56construction. So he's building a

45:57conversation uh for dialogue

46:02that might

46:08all continue on conversation. Uh thank

46:11you uh Chris

46:15or

46:17yeah

46:18>> right all right so Lima store you can

46:20see that the budgets get bigger the

46:21budgets get awarded bigger $87 million

46:24budget 996 uh estimated student

46:27enrollment it's all new constructed

46:29there's no swing space because the Lima

46:31um children are still in the Lima

46:33building they will come over to the

46:34historic um upon completion this is a

46:38fourtrack four track so that means four

46:40classrooms for grades starting with prek

46:42all the way to 8th grade. That's why

46:43it's a bigger building, bigger budget or

46:47choice.

46:49Uh next page schedule is tracking them

46:52very well. It's on target. The budget is

46:54on target. We do have a draft PMP uh

46:57that is within uh the

47:00target. Uh their subcontractor bio is

47:03about 80% right now. Um which is again

47:06good. um they have very similar you'll

47:08see a lot of these projects have very

47:10similar milestone. They're all pretty

47:12much in the same

47:14schedule and looking to dry the building

47:18in the dirt really set it was in. So by

47:20December the dryin date uh they are uh

47:24working towards a certificate of post

47:26construction for June 30th 2027. The

47:29building is scheduled to be complete on

47:31or before August 30th where the project

47:33close out of December 2027.

47:37Um, this project is scheduled to be

47:39complete, but I also want to reassure

47:40you that the the MOA for this project

47:43memorandum of agreement for ride the

47:45ride reimbursement agreement milestone

47:46is 1231 2028. So, we're we are well

47:50ahead of that MOA and any reimbursement

47:53risk. Um, the risk would be the children

47:56not being there. this this schedule has

47:58been moving ahead very well. Um, and you

48:00can see just by the photos that it's uh

48:03enclosed. It's pretty close to dried in,

48:06which is what we call. Um, that's

48:09actually a real good example of part of

48:11a building being dried in already. And

48:13you can see once that roof's in and you

48:15got some sighting in place. Actually,

48:16these pictures are only about a week old

48:18and they already got brick started

48:19there. um you know that that they once

48:22they're in that condition, they could be

48:24working inside that building day, night

48:26if they had to. Um which is good because

48:29you know you're going to have weather

48:31delays and some other delays and

48:32there'll be long days sometimes um to

48:35meet these aggressive schedules.

48:40>> Um my question is about the contract for

48:42the five. Is there a

48:47a reason why that doesn't have to make

48:50all

48:51that? Um is there

49:02um

49:04I that I don't know the answer to that

49:06as that decision preceded uh preceded my

49:09involvement in the project. Um, do you

49:12know anything about how we arrived at

49:13these?

49:14>> I think this from from a programming

49:16standpoint, we arrived with PPSD about

49:18the needs of the neighborhood and the

49:20student population. Um, and in certain

49:23areas, there's a need for four classes

49:24for prek and lower elementary. In

49:26certain areas, there is not. And the

49:28Lima Stewart, I guess based on

49:30enrollment, past enrollment, there seems

49:33to be a bigger need to have four

49:35classrooms for grade starting in

49:37elementary. There certainly seems to be

49:39a need across uh providence for the

49:42middle school for four classes per grade

49:44but on the lower elementary that that

49:47was our understanding on the program.

49:48>> Okay. My question was um there's usually

49:53another six to eight will travel or

49:56further but usually the younger ones

49:58don't. So so you see there's more

50:01children at that age than you believed

50:04in in the other areas.

50:07>> Okay. Yeah, it's based on their

50:08enrollment from previous enrollment.

50:14>> Hey Joe, can you talk to me about this

50:17um ride agreement milestone date to the

50:21June 30th please? Um what is the

50:22difference? I mean my understanding

50:24throughout this whole program is that

50:27June 30th plus the substantial

50:28completion dates that help

50:30>> that's been a lot of confusion. There's

50:32only a few projects that have that June

50:3430th, 2027 date for their in their

50:36original memorandums agreement and that

50:40was Kazerian for example, right, which

50:42started in 22 is a $35 million project

50:44or 33 34 somewhere in that area um and

50:48then grew. So there's a portion of that

50:50funding that is tied to an MOA that

50:52expires on June 30th, 2027. Um that

50:57doesn't mean we don't get an extension

50:58for it. It just means a portion of it.

51:00That project also has other MOAs that

51:03expire in 2028

51:06and well I think there's two in 2028

51:08expire there. So that meaning if for

51:12some reason Lima store did not get done

51:15on June 30th it would not affect any

51:18reimbursement unless you get unless you

51:21went past that December 31st 2028

51:24deadline. We're you know nowhere close

51:26to that. everything will be closing or

51:29finishing the school at some time. Um,

51:31and that's a reimbursement issue that

51:33happens with the city as well, right?

51:35So, they go out and get the bonds and

51:36it's it's when they could collect that

51:38reimbursement that would mean that there

51:39would be another year before they could

51:41request that reimbursement.

51:48>> Any other questions?

51:54>> Pleasant. Um this is uh interesting

51:58project. This turned into a hybrid

51:59project is what we called originally. We

52:00had looked at demolishing the project

52:04and landed on um actually renovating a

52:07big portion and then adding a new

52:09addition in between and new between the

52:11gym and the existing campus. You can see

52:13that the building's not going to be

52:15white. Everybody asked that question

52:16like is that going to be white? It is

52:17not. That's just for the diagram. Uh but

52:20that is a a large phase project. So,

52:23we've already had a couple of phases

52:25that have been completed. Um, and we

52:27have another phase of classrooms that

52:29are going to be renovated and they'll be

52:31moving in right around Thanksgiving and

52:32then another phase in February. But

52:34there's multiple phases that'll be

52:36happening. Uh, it's a perfect example.

52:37Ben talked about like a phase swing

52:40space like they move the children

52:42around. We did this with classicalico as

52:44well where we finished a part of the

52:45building, moved them into the new part

52:47of the building, moved them out of

52:48another area, renovated that area, and

52:50then moved them back in there. take a

52:52lot of planning. Um um but it it is

52:55doable if you have enough classrooms to

52:57do it. And you know, Mount Pleasant

52:58being a large,

53:00you know, campus. We were able to do

53:03that. That section in the middle of the

53:05white is actually existing school that

53:06we're going to demolish this summer and

53:08then have a new addition going in there

53:10which will be a cafeteria, a STEM room,

53:12and some other um I think the new media

53:15center is going to be up in that area.

53:17That project budget is 110 million. the

53:20thousand student enrollment estimated um

53:22and it's occupied um in this phase. It's

53:25new construction and renovation.

53:31>> Um you may have against it I'm looking

53:34at this budget and it's much like

53:38>> so

53:41area of that that's basic

53:44>> the square footage in students. So a

53:45thousand students gets you bigger

53:47budget, bigger school, and bigger

53:49reimbursement.

53:50>> Okay. Even though this is really just

53:54>> renovation opposed to building

53:56>> Yeah, it's a renovation and new

53:57addition. Yeah, there's the the new

53:59white part there is a a new addition.

54:01>> Okay.

54:01>> All right.

54:02>> Is um is the assistant auditorium

54:04screen?

54:05>> The Yes, it is. Yes. And we're

54:07renovating that as well.

54:09>> Okay.

54:11um schedule is on track, budget is on

54:13track, and we have a draft TMP. And as

54:15you can see, it's $110 million budget,

54:17but the as you like I said before, the

54:20contract for the construction, a big

54:22portion of it, it's 102 million for the

54:24construction, and they are 96% bought

54:26out. Um they they've already done a

54:29couple of moves as I said, but there is

54:31a building dryin date for the new

54:33addition that's being built on the back.

54:35Um, this project is tracking towards the

54:38certificate of post construction on June

54:4030, 2027. But again, reminder that the

54:43ride MOA really doesn't expire until

54:46December 31st, 2028, which is, you know,

54:50quite a ways away. Uh, but we're still

54:51planning on meeting that date because of

54:54reimbursement for for the funding for

54:56the city. uh building is going to be

54:58complete in August and there will be

54:59some project this project will close out

55:01a little bit longer because they have to

55:03demo the building, build that new

55:05section during the summertime and then

55:06there's some landscaping and stuff that

55:08has to be done. So most of the other

55:10projects will be closing out by

55:11December. This one will probably be

55:13closing out closer to February

55:16of 2028.

55:18Same type of big milestone building

55:21dryin me startups. Um, and in this one

55:24they actually we've already procured the

55:26furniture, so we're we're installing

55:28furniture as they finish the phases as

55:30well.

55:32>> Uh, we have a question.

55:34>> Yes, please. Uh, Joe, can you speak to

55:37why it's often seems like it's more

55:40expensive to do these renovations in

55:41existing buildings versus demo and

55:43rebuild? I see 110 million here for

55:45Mount Pleasant just in addition to some

55:48of these new builds that are anywhere

55:50from 70 to 80 million to build 110.

55:53>> Yeah. What happens with renovations is

55:56it's a lot more difficult to get the

56:00spaces you need. Um it's a lot more

56:02difficult to understand what's behind

56:04every wall structurally. Although some

56:07of them were built very well, they were

56:09built difficult to demolish or to work

56:11around and put bigger classrooms in. So

56:14there's there's an added cost for going

56:16in and trying to renovate a building.

56:18They're usually not as efficient as a

56:20new build, right? A new build you could

56:22you can make the room whatever size you

56:23want. You don't have a hole sitting in

56:25the middle, right? Those kind of things.

56:27Um with with Mont Pleasant, we were able

56:29to do both though because that was such

56:31a big structure and that those big

56:33hallways. We were we were lucky where we

56:36that renovation is actually going to

56:37work out better than most. Um I don't

56:39know if you've been in classical or

56:41you're aware of classical room classical

56:43they have all the classroom the outside

56:45and you go in there and they have those

56:46big empty open spaces. Um so that's a

56:49perfect example of like a renovation.

56:51You're heating you're cooling that

56:52space. You're putting lighting in there

56:54that that you really don't use for

56:55education. So that's money that's being

56:57invested in there that you really don't

56:58use. So in M Pleasant for example

57:00there's an enormous basement in the

57:02entire thing. we can't use a lot of it.

57:04So, we either got to we still have to

57:06put lighting down there. You still got

57:07to put some kind of heat down there. So,

57:09you're you're you're putting money into

57:10spaces that you're not using for

57:12education usually when you're doing

57:13renovation for a number of there's

57:15actually an attic there too that has to

57:17have a sprinkler system in. So,

57:19renovation usually is not the best

57:21method. Uh but for Mount Pleasant, I

57:24think this hybrid approach was a better

57:26method because you got to keep an

57:27important part of history and you you

57:30got to add on at the same time. and and

57:33use it as swing space. So if there's not

57:36a lot of high school swing space that

57:38was available for us to move a thousand

57:41students um to be able to do that knock

57:43down and build it new.

57:51So on the last page of Mount Pleasant,

57:52you can just see some of the pictures of

57:54so the the two bottoms left and right

57:57are kind of the new phases where they're

57:59building inside and renovating and

58:01putting new walls up in there, a new

58:03ceiling, the doors. And then in the back

58:05of the building is a small addition

58:07that's coming as well. That's the steel

58:10you see up there.

58:15And then moving on to West Broadway,

58:17another bigger project with that's an

58:20$84.5 million budget. 996

58:23uh student enrollment estimated and it's

58:26again it's another four track four

58:27track. So prek through 8 is four

58:30classrooms.

58:33They are temporarily housed at Carl

58:36Laur.

58:38And going to the project at a glance

58:40schedule is very well on track. budget

58:43is on track and we do have a draft GMP

58:46of the 78.4 and they are about 80%

58:49bought out.

58:51Similar um situation as far as pick key

58:54milestones with the dry in a post

58:57construction building complete project

58:59close out and then similar to the other

59:02projects the milestone trackers which

59:04the building dry in permanent power is

59:06always a big one

59:08system startups and again although the

59:11project's getting done and a certificate

59:12of post construction is going to get

59:14issued on June 30 27 the actual MOA says

59:18that the project must be done on or

59:19before December mber 31st, 2028. Um, and

59:23we are out currently procuring furniture

59:26and technology. So, we'll have a better

59:28handle where we are with that budget in

59:30the next

59:35photos. You can see very all the

59:37projects are in very similar um

59:40situation as far as schedule. You got

59:41steel up, you're starting to enclose

59:43your building. Um, but they're all

59:46pretty much on track.

59:50And the part K is the last one. Any

59:52questions on before I move on to RK?

59:55I think RK

59:58is a 77.7 million budget. Um student

1:00:01enrollments 868 to all new construction.

1:00:04So we took down the um existing building

1:00:08and the rec center that was attached.

1:00:11They are at Hopkins right now.

1:00:17though project at a glance the schedule

1:00:19is slightly behind. They are in the

1:00:22market right now trying to procure um a

1:00:24more I guess aggressive schedule. Um so

1:00:28far they've been very successful. We'll

1:00:30know in the next week or two when they

1:00:31finish their subcontractor buyout. You

1:00:33can see they're only 70% so we're a

1:00:35little lary until they get closer to 80%

1:00:37that they have buy in from their

1:00:39subcontractors that they can meet the

1:00:41schedule. Um and they are right on

1:00:43target with their uh their KMP as of

1:00:45today.

1:00:47Uh they're building dry in as you can

1:00:48see it's a little bit delayed because

1:00:50they got started about three to four

1:00:51months later than everybody else because

1:00:53this project uh was part of the phase 4

1:00:55and then get pulled forward. Um we are

1:00:58tracking our certificate of post

1:01:00construction for June 30th uh just based

1:01:02on the uh we believe that they can by

1:01:05this aggressive schedule but we will

1:01:06keep everybody updated. Um they're

1:01:08looking right now for a building

1:01:10complete late August, early September um

1:01:13with a project close out of January

1:01:152028.

1:01:17um that uh we have similar milestones as

1:01:21you can see the structural steel and

1:01:22slab because it's not complete it's a

1:01:24milestone that we're tracking but then

1:01:26everything else is the building dry in

1:01:27the permanent power the MEP and again

1:01:30you could see your certificate of post

1:01:32construction although we're tracking and

1:01:34trying to get the the project done by

1:01:36June 30th 2027

1:01:38um that right MOA does not expire to

1:01:43June 30th of 2029 so we're two years

1:01:46ahead of back before we have any.

1:01:48Obviously, again, because of funding, we

1:01:50we definitely want to get it done and

1:01:52get it um you know, the post

1:01:53construction certificate um completed um

1:01:57so that we could the city could start

1:01:59obtaining first amendment.

1:02:01>> Uh

1:02:03why did

1:02:05move forward? [clears throat]

1:02:08>> I think it was uh it was based on a need

1:02:10by PPSD. if they had an opportunity to

1:02:13pull one of the projects forward, what

1:02:15would it be? And I think that they had

1:02:17uh numerous issues with the RFK facility

1:02:20and that was it was a couple that they

1:02:22had outlined at one point and I think

1:02:24RFK was the one that they eventually

1:02:25landed on as the right one to start

1:02:27moving forward. It was one one that was

1:02:30easier because it was going to be a

1:02:31demolition, right? So, you know, you're

1:02:33going to move out and that they could

1:02:35move not too far away to Hopkins. They

1:02:38could house it. I think there was a

1:02:39couple of reasons behind it. was the

1:02:41main like factor

1:02:43uh or financial out of it or I guess

1:02:48like what what the what the main purpose

1:02:49behind the question is that this is

1:02:52behind schedule um when it was not meant

1:02:56to to be on this schedule to begin with.

1:03:00So just I guess like when it when it

1:03:02comes the main concern anything that

1:03:04that we're expecting is obviously kids

1:03:07not having you know safe warm you know

1:03:11to learn. Um but then secondly uh the

1:03:15financial implications of this city. Um,

1:03:19so I I just want to make sure there's no

1:03:22uh financial concerns

1:03:24uh with this project right now

1:03:28um that we should not be first or should

1:03:31be aware of.

1:03:34>> So the decision was made because Hopkins

1:03:37was available for swing and the district

1:03:40wanted to,

1:03:43you know, get as much done as early as

1:03:45possible. a lot of encouragement from

1:03:48RIDE to get as much done as early as

1:03:49possible. As it relates to the delay,

1:03:52the impact will be a delay in housing

1:03:54aid reimbursement, which Crystal can

1:03:57speak to, you know, in her debt

1:03:59projections about what that does to the

1:04:01budget.

1:04:02>> Yeah. So, my current projection is

1:04:04assuming that the the RFP school will

1:04:07not finish on June 30th, 2027. Um, and

1:04:10so we're not, you know, at this point

1:04:13anticipating housing next fiscal year

1:04:15related to this project completion. One

1:04:18of the things we've been actively

1:04:20working on is trying to make sure we're

1:04:23being very nimble when we're borrowing.

1:04:25So, we're not doing the kind of easy

1:04:27thing, which is just borrowing $400

1:04:29million today to get projects done. We

1:04:32are actively working with the OPMS on

1:04:34cash flow for both phase two and three

1:04:36and then also phase four to see when

1:04:38we're going to need to strategically

1:04:39borrow so that we're hopefully right now

1:04:42things all stay according to schedule.

1:04:44We're going to be at a place where we

1:04:45are borrowing and immediately receiving

1:04:47the debt service reimbursement when the

1:04:49debt comes online on our books. Um with

1:04:52that said, it's you know we're keeping

1:04:54our fingers crossed and it's a constant

1:04:55monitoring. I think this is version five

1:04:58that I've done in the past 12 months of

1:05:00way more borrowing and how we're

1:05:01borrowing. Um, but that is something

1:05:03that's really critical and that's what's

1:05:05going to make this quite frankly

1:05:06possible. Like I don't to your point I

1:05:08don't know that we could afford

1:05:09borrowing $600 million today having to

1:05:12absorb that debt service for four years

1:05:14and then get a windfall once all of

1:05:16these projects come online. Um, so

1:05:18really working with Ride and I have to

1:05:20say they're um, the gentleman over there

1:05:23who works on housing aid has been like

1:05:25my best friend. We're on the phone all

1:05:26the time. Um, and and really trying to

1:05:29be thoughtful about when we're borrowing

1:05:31has been really beneficial to the city.

1:05:34For example, like the $140 million we're

1:05:36borrowing right now. We were able to

1:05:38stagger that in a way where we are

1:05:41literally closing tomorrow and using

1:05:44that bond to pay a portion of our

1:05:46September invoices because we did time

1:05:49it so tight that we would be able to not

1:05:52have to pay a full year of debt service

1:05:53this year for something that was not

1:05:56going to be complete until the end of

1:05:582027.

1:06:04I appreciate your

1:06:10council leaders and then we'll pile.

1:06:14>> Thank you. Um

1:06:17separate to this separate to my question

1:06:19I one thing I want to ask

1:06:22um can we get a a list of the current

1:06:26enrolled I just want to understand how

1:06:28much enrollment we have in the school

1:06:30currently um because these projects are

1:06:35large the number going that we're

1:06:37expecting for these projects is to be

1:06:39large and I'm looking forward at what

1:06:44happens in the future our enrollment is

1:06:46we'll move from there. So that's just a

1:06:48standard thing but as regards to RFK um

1:06:54you said slightly behind

1:06:56and

1:06:58my neighbors have tracked how behind we

1:07:00are to the tune of three or four months.

1:07:03I don't know if that is actually

1:07:05correct. I'm just saying perception is

1:07:07is that we're pretty pretty behind the

1:07:11ball and I don't know that we even

1:07:13achieve a structural stless on by

1:07:16December 2026 depending on our goal is

1:07:18going to get pretty soon and things like

1:07:20that. So I'm a little bit concerned

1:07:22about this projected timeline um and

1:07:24what the implications with this

1:07:26particular project. Um

1:07:30can you tell me broadly how behind you

1:07:33are and also um well let's start with

1:07:36that.

1:07:37>> Yeah. So I would say um although they

1:07:40keep tracking that they are about a

1:07:43month behind.

1:07:44>> I would say they're probably two to

1:07:45three months behind.

1:07:46>> Um and keeping in mind that they didn't

1:07:49get started until three or four months

1:07:50after everybody else. Right? Because we

1:07:52did reprogramming of the prek8. They

1:07:55came in late on that and then they had

1:07:58our redesign. So I would say they're

1:08:01probably two to three months behind. Uh

1:08:04if we have a harsh winter like we had

1:08:05last year, that three months could turn

1:08:07to four months very easily because one

1:08:09day of snow usually turns into two or

1:08:11three days of cleanup. So it's it's not

1:08:14a day for day delay. It's usually a two

1:08:16to three day delay. Um so we are

1:08:19concerned as well and we've been

1:08:20tracking it. we've we've all been

1:08:22talking about, you know, our concerns

1:08:24with it, but I I would I wouldn't

1:08:26hesitate to say too early right now.

1:08:31>> Can you explain why?

1:08:34I know that they were leaving their

1:08:35project, but we never actually

1:08:36understood um from the individual

1:08:40perspective why like we just thought

1:08:42that there was no worker.

1:08:43>> Yeah. So what happened is in 20. So

1:08:46they're another team. They bid a RFK

1:08:50project that was not the RFK project

1:08:52they're they're building right now,

1:08:53which is what happened to all of our

1:08:55design build teams. They bid a stage two

1:08:58that was submitted, approved by the

1:09:01building committee, by the council, by

1:09:03RIDE, and then a year later, Ride, NPSCD

1:09:06came back and said, "Well, these

1:09:07standards really don't work as well."

1:09:09Right? So we went back, they started

1:09:11reprogramming, we worked together to do

1:09:14that reprogramming. So the building that

1:09:17was originally proposed in the new

1:09:19building is about the is now about 20 to

1:09:2130,000 foot big, right? All all good

1:09:24good, right? Because ultimately you want

1:09:26the biggest and best building you can.

1:09:28So that delayed them because they had a

1:09:30set of documents they had bid and they

1:09:32were preparing to continue their design

1:09:34and they had to literally go back to the

1:09:36drawing order. In addition to that,

1:09:39during the summer of

1:09:43the fall or spring and summer of 25, I

1:09:46think we had some conversation about the

1:09:47rec center. Remember, originally that

1:09:50rec center was was slated to remain and

1:09:53it was going to be very difficult to

1:09:55renovate that little place and keep it

1:09:57there because it was really attached to

1:09:58the building. So, there was a probably a

1:10:00threemon period of time where we asked

1:10:02them for analysis. what's the cost to

1:10:05leave it versus the cost to just tear it

1:10:08down and building it. So ultimately it

1:10:11was almost a net zero. It was a couple

1:10:13hundred,000 more to just build new. Um

1:10:16so the new building now is going to have

1:10:18a new rec center. It's going to have its

1:10:19own separate vestibule for the rec

1:10:21center as opposed to just walking in the

1:10:23gym as we all know we used to do before.

1:10:25So those kind of things played into it.

1:10:27I think they they are responsible for

1:10:30some delays that happened with demo and

1:10:32abatement. I think there was some issues

1:10:33with department of health and they just

1:10:35didn't handle it well which delayed

1:10:36them. Um so those I would say those are

1:10:39the big three things like they didn't

1:10:40nothing big on site impacted them like

1:10:43cuz they're in where they hit some soil

1:10:45or something.

1:10:50>> Thank you chairman. I have a couple

1:10:51questions in regards to start with the

1:10:54delays. What um construct like what cost

1:10:57and impact did it have to the

1:10:58construction costs? with you know

1:11:00inflation happening if any some of these

1:11:02delays how's that affected the budget

1:11:04having these delays going

1:11:07>> I I could say we've been fortunate I can

1:11:09tell you from our perspective all of

1:11:12these projects and I could and like I

1:11:14said Fogerty Lima all started at a

1:11:17significantly smaller budget and we had

1:11:20design build contracts none of we did

1:11:22not allow any of those contractors to

1:11:24increase their cost their personal fees

1:11:27are contractual so those

1:11:29But as far as other costs, we didn't

1:11:31long to do that. So on a square footage

1:11:33basis, we utilize basically the same

1:11:35square footage price that they bid to

1:11:37increase the size of those buildings. So

1:11:39incrementally, any of those delays did

1:11:42not increase any cost force. Those were

1:11:45absorbed in either um the design,

1:11:49working together better as a team with

1:11:51the design or in the subcontractor

1:11:53market going out and getting more

1:11:55competitive numbers. Um I can't think of

1:11:58any delay. The only the only delays or

1:11:59impacts we are seeing and it's and it's

1:12:02odd because we're just starting to see

1:12:03it is steel because of the 100% tariff.

1:12:06We had steel just recently stuck on the

1:12:09other side of Canada and there's an

1:12:11impact there. Outside of that, we have

1:12:15worked diligently on behalf of

1:12:17Providence to make sure that those costs

1:12:20did not impact the actual cost of the

1:12:22school. We made those teams go back

1:12:24negotiate better numbers with their

1:12:25subcontractors work on being on more

1:12:28efficient designs. Um those kind of

1:12:30things are what we did.

1:12:32>> Thank you Joe question.

1:12:35>> Um just trying to get an understanding

1:12:37of these milestone deadlines. So again

1:12:39if we go back RFK was advanced from

1:12:42phase 4.

1:12:43>> Correct. Now um I see the milestone here

1:12:46for June 30th is for the certificate of

1:12:47post construction but the reimbursement

1:12:50agreement milestone is in 2029 which is

1:12:53aligned with page to do the phase 4

1:12:55correct line. So this project is

1:12:58tracking to have the same basically

1:13:00deadline as the phase for project stand

1:13:03even though it's going to be complete in

1:13:06September 2027 the financial

1:13:08reimbursement deadlines if we don't hit

1:13:10it it's just like a year delay basically

1:13:12>> it be a loss of eligibility it'll just

1:13:14be a delayed reimbursement

1:13:16>> if for some awful reason this went

1:13:19beyond June 30th of 2029 and we were not

1:13:22able to get an extension from Ride it

1:13:24would be ineligible

1:13:26That's what that day means is like this

1:13:28is the last day we can complete the

1:13:30project in order for it to be eligible

1:13:32for reimbursement.

1:13:33>> So if it doesn't hit the 2027, it would

1:13:35just be a a delay on it.

1:13:36>> It would just be a delay in when we

1:13:38receive it. And again, that's where

1:13:39we're trying to really make sure that

1:13:40I'm not borrowing in advance of that

1:13:43project completion. And it requires

1:13:45quite a bit of conversation back and

1:13:48forth with Joe and those teams to make

1:13:50sure that we're in finance aware of like

1:13:53Joe here. I mean, in May, that's all

1:13:55we're talking about is housing aid to

1:13:56make sure that like I'm aware that we

1:13:58are budgeting for the correct number

1:14:00that the projects we were anticipating

1:14:02completing in the fiscal year are on

1:14:04track. Um, and so make and then signing

1:14:07up on those forms so that we can make

1:14:08sure we are again not in a place where

1:14:11we are paying out an inordinate amount

1:14:13of debt service while we're waiting for

1:14:14projects.

1:14:16Think

1:14:22that concluded. I had some pictures on

1:14:24the RFK at the end and that concluded my

1:14:27presentation. Um, does anyone have any

1:14:29questions for Joe?

1:14:37Um my question uh take that back.

1:14:42Um so in terms of uh

1:14:47cash flow for projects in phase three

1:14:52um sorry Crystal we're probably getting

1:14:55a little bit

1:14:56>> that's okay. Um,

1:14:59so is is there any cash flow or good

1:15:01concerns at this moment for any of of

1:15:04these projects?

1:15:05>> No, not at this time.

1:15:06>> Not at this time.

1:15:07>> No, we um like I mentioned, we are

1:15:09closing on the $140 million bond

1:15:11tomorrow. We are anticipating that that

1:15:13should be enough cash to get us through

1:15:15July of 2027. We're going to be

1:15:17monitoring that. So, if it's looking

1:15:19like cash is getting low, we need may

1:15:20need to expedite our timeline, but we

1:15:22are hopeful that we can close as early

1:15:25as possible in July of 2027 to kind of

1:15:28pay up all those June bills that are

1:15:30inevitably going to arrive in July. Um,

1:15:32that also gives us the benefit of

1:15:34pushing that first debt service payment

1:15:35out an entire fiscal year, which is why

1:15:37we always try to borrow in July where

1:15:39possible. Uh, so at this point in time,

1:15:41I do not have concerns about cash flow.

1:15:43Um,

1:15:45I would certainly bring them to your

1:15:46attention, but part of not having that

1:15:48concerns is this constant monitoring of

1:15:51ensuring that, you know, our fiscal

1:15:53agent or our our uh budget analyst for

1:15:55capital project like every month is

1:15:57looking at that bank statement, looking

1:15:59at reconciliations, projecting based on

1:16:00what she's previously spent, what she'll

1:16:02need for the upcoming years, comparing

1:16:04that to our projections from the OPMS.

1:16:06Um there's been a lot of work done

1:16:09internally in finance to make sure that

1:16:11we can be nimble because there is

1:16:13exposure if we get it wrong. Um and so

1:16:16we're wanting to make sure that we have

1:16:17all of our our ducks in a row and have

1:16:19done all sorts of checks and balances to

1:16:21make sure that that does not happen.

1:16:22>> So thank you for that. Um $100 million

1:16:26bond

1:16:28uh

1:16:29>> so tomorrow we're closing on $140

1:16:30million

1:16:32uh and that should fund us through the

1:16:34spring and into the summer.

1:16:36Uh, and then we're right now looking

1:16:39like we're going to need to borrow

1:16:40another hund00 million in July of 2027.

1:16:49>> 140 million shared

1:16:54through June. Correct.

1:16:56>> Correct. [clears throat]

1:16:58>> June or

1:17:00June?

1:17:01>> Well, June cash flow probably

1:17:03>> or May. Well, it depends on when these

1:17:06vendors submit their invoices. It's

1:17:07always different timing, right? I'm I'm

1:17:09a contractor. I'm going to do my work

1:17:11for the month of June. I'm going to

1:17:12reconcile that. I'm going to send you a

1:17:13bill in July. Um, so I'm expecting the

1:17:16cash that we would need to outlay in

1:17:18July will be there when we close on that

1:17:22bond. And it will likely be for work

1:17:24performed in May and in June and

1:17:27probably even July. Um, there is

1:17:29commissioning and work that does go

1:17:30beyond the substantial completion date

1:17:32and so we see that pretty regularly.

1:17:34Well, just because the building is done

1:17:36does not mean we're done paying bills on

1:17:38that building. So, we don't necessarily

1:17:39need to have 100% of that budget in hand

1:17:41at that point in time. Um, which is why

1:17:43we are able to again hopefully extend it

1:17:46to July right now. That's where the

1:17:48projections at. If we had to escalate

1:17:51it, then we would be looking at a

1:17:53potential debt service item we would

1:17:55need to think about for the 2028 budget.

1:17:57we are early enough to budget and plan

1:17:59for it. But um that is one of the risks

1:18:03if we kind of

1:18:06somehow speed things up even more than

1:18:08we already are. But at this point I

1:18:09don't think that that's a risk we're

1:18:11going to be facing.

1:18:13>> Cool. Um in terms of invoices, um how

1:18:17does that how does that work? Are those

1:18:20done through

1:18:22uh the subcontractors? Is that only

1:18:24through you those or like the over.

1:18:28>> Yeah. So on our projects, the

1:18:29subcontractor's bill, the construction

1:18:31manager, design build team, they submit

1:18:34that to us for review. Um we have our

1:18:36comments, whatever. We make our

1:18:38recommendation. Then we take those and

1:18:40submit them to the city.

1:18:43Um and then there from there our our

1:18:46staff um runs them through Watson which

1:18:49is our ERP system and creates a

1:18:51requisition to the bank which then gets

1:18:52signed off by the finance director goes

1:18:55over to the bank and the bond pays those

1:18:56things directly.

1:19:04>> Thank you. Based on that, um, are we

1:19:08planning to going out and inspecting

1:19:10reviewing everything that's kind of

1:19:11being invoiced over to make sure that

1:19:13everything is compliant and all that

1:19:15stuff is happening as heading forward.

1:19:19>> We have a we have a team of 18 people.

1:19:22uh two individuals are tasked with just

1:19:25going to the site every single day and

1:19:28each one of them has a project manager

1:19:30that's assigned to it and they're the

1:19:31ones that are they're inspecting for the

1:19:33invoice and project executives. So

1:19:35there's at least four and there's an

1:19:37assistant project manager. There's

1:19:38usually four members of for each project

1:19:41that are doing that work.

1:19:43>> And do we do that part on the city side

1:19:45as well? like just to make sure that

1:19:47there's some sort of

1:19:49>> I don't know how efficient like I'll be

1:19:51honest I don't know that we have the

1:19:52expertise to even do that inhouse. Um

1:19:55some of these draw down requests are are

1:19:58like a 100 pages long of subcontractor

1:20:00things that you know our capital bond

1:20:03analyst is great at accounting but

1:20:04understanding in the weeds of like what

1:20:06has been done regarding an invoice is

1:20:08not necessarily the role of finance in

1:20:10general. um we rely on project managers

1:20:13in this case our OPM to make that

1:20:15decision on our behalf and that's the

1:20:16case with any capital project. So, for

1:20:18example, if public property is working

1:20:19on a capital project, they submit an

1:20:21invoice. They've attested that these

1:20:23services have been gone. Finance is not

1:20:26necessarily like pulling that bill,

1:20:27calling like doing an inspection to make

1:20:29sure that that's happened. That's not

1:20:31necessarily our role. That's the role of

1:20:32the project manager to validate and sign

1:20:34that yes, the work I'm approving has

1:20:36been done and is in accordance with the

1:20:37contract.

1:20:38>> Sure. From the finance perspective, I'm

1:20:40actually talking about the actual

1:20:41property perspective. I'm not saying

1:20:42that nobody's doing anything. I'm not

1:20:45saying that anything is going above and

1:20:46beyond, but I'm just saying that if

1:20:47we're getting invoiced for something now

1:20:50is telling us, "Yep, we're good to go."

1:20:52That anybody's just going to I mean, I

1:20:54love that we're have a wonderful

1:20:56relationship with the company, but is

1:20:59everything up to par. Is public property

1:21:02going in saying, "Hey, actually, you

1:21:04know, we're reviewing this and it

1:21:06doesn't seem like this is actually based

1:21:08on what we've already approved. Does it

1:21:10actually look like this is legit? Is

1:21:12there something that we can do? Just add

1:21:13the digital oversight in terms of these

1:21:15big big projects and we're going to be

1:21:18housing some of our our most important

1:21:21constituents in there. I just want to

1:21:22make sure that from the perspective of

1:21:24the city, we're also taking into account

1:21:25what other performance measures we might

1:21:27need to based on.

1:21:31>> Yeah, that's the that's the contractual

1:21:34role of an OPM. So if the city wanted to

1:21:37bring that inhouse

1:21:39>> and not hire an OPM, then public

1:21:41property could hire the people that

1:21:43would do that. But because we have an

1:21:45outside owner's project manager, we're

1:21:47basically just, you know, the city is

1:21:50using Downs or left field to do that

1:21:53work on our behalf. Okay. Thank you.

1:21:58>> Um

1:21:59I don't want to speculate. Um but I uh

1:22:06tuned in to a couple of the school

1:22:07building community meetings uh recently

1:22:10and there was uh topics of concern with

1:22:14ride uh invoices

1:22:16uh to not get into Louisa where what's

1:22:19the current stage of any uh concerns

1:22:23that you might have with invoicing at

1:22:26this point that could that be clear

1:22:28where where we at

1:22:30I

1:22:32who that question is addressed.

1:22:35>> Uh I could take a stab at it. So um we

1:22:37have received RID's request for

1:22:39information. Um it is due tomorrow and I

1:22:41will be sending that over to ride

1:22:42tomorrow morning

1:22:44>> and there was a question about D's

1:22:46invoicing.

1:22:47>> Y

1:22:48>> that DS did reconciliation with finance

1:22:51and I think what was the dollar amount

1:22:53of discrepancy that was found

1:22:56>> was four hours for one person over six

1:22:59month period of time.

1:23:00>> Yeah. [clears throat] What's the dollar

1:23:02on it?

1:23:04>> Less than $1,000.

1:23:07>> And and in and true transparency, our

1:23:11contract does not say that we could only

1:23:13build up to 40 hours a week.

1:23:15>> So we we we on our own behalf only bill

1:23:18you up to 40 hours a week, but our

1:23:21contract is a rate. And if we we really

1:23:24followed the contract, if we worked

1:23:26because a lot of our our my staff works

1:23:28on Sunday or Saturdays when they're out

1:23:30there working fee, one individual build

1:23:33for that Saturday to there over a three

1:23:35or four month period of time. Um but our

1:23:38contract is not clear and does not say

1:23:40that we could only build 40 hours. We've

1:23:42taken that as being a responsible

1:23:43contractor saying most of our employees

1:23:46are salaries so we're only going to bill

1:23:47you 40. Um, so it was an oversight of

1:23:51four hours over a six month, three, six

1:23:54month period of time that added up to I

1:23:57don't even think it was $1,000. It was

1:23:58probably

1:24:00$400 or $500.

1:24:02>> Yeah, I I would I would share that's

1:24:06kind of the same uh sentiment that I've

1:24:09come to conclude with those concerns.

1:24:12Um, obviously keep an eye on it going

1:24:14forward. Um, but that's kind of where

1:24:17I'm at with that one. Uh, any other

1:24:20questions uh for circumstances?

1:24:24I have one more time. Um, Joe, with all

1:24:28these projects tracking towards, you

1:24:30know, next year summer completion 2027.

1:24:34Um, can you just define the committee

1:24:36what RI defines as substantial

1:24:39completion in order to meet the

1:24:41eligibilities for the reimbursement?

1:24:43Also, when you guys are turning these

1:24:45buildings over, what does that look

1:24:47like? What are the inspection, the

1:24:48commissioning, [clears throat]

1:24:50>> um, you know, technology, swing space

1:24:52for PBSD? How are we communicating that

1:24:54to sequence swing spacing? Like what

1:24:57does the project turnover look like with

1:24:58substantial completion? Okay, so I'll

1:25:00answer the first part first about the uh

1:25:02the ride post construction certificate.

1:25:05Uh, typically that means a certificate

1:25:07of substantial completion, which is the

1:25:09contract definition. That means the

1:25:11building is done for its intended use.

1:25:13Doesn't mean every floor is in place.

1:25:15Doesn't mean every walls in paint been

1:25:17painted. It means the building is done.

1:25:20Windows are in for the most part. Doors

1:25:23are in. You could use the building. They

1:25:24might be testing the fire alarm. The

1:25:27electrical is turned on. Those kind of

1:25:29things are done. Can you maybe you don't

1:25:32have furniture in there yet. Um those

1:25:34are the kind of things um that are

1:25:36substantial completion. Um so that's the

1:25:39definition pretty much uh of that. Um

1:25:42and then um as far as the building

1:25:44turnover um you know as some lessons

1:25:47learned we just talked about this

1:25:48actually at the building committee about

1:25:49moving some lessons learned on the

1:25:51turnover was you know we work with PBSD

1:25:55to make sure that we give like a month

1:25:58uh buffer in between when the students

1:26:01move in and when they can come in and

1:26:02start getting the building ready

1:26:04operationally. So, in other words, they

1:26:06have to come in, they have to do some

1:26:08stuff technology-wise, right? They have

1:26:09to put their Wi-Fi in, they have to put

1:26:11certain things in, they have to start

1:26:13bringing ABM in to be familiar with the

1:26:15building. Uh, we do that transition. So,

1:26:18we're we're looking at an August

1:26:19occupancy. We usually try to do that

1:26:21transition starting in mid July. So,

1:26:24there's a six week. In some cases, we

1:26:27may not have that six week. We may only

1:26:29have four weeks, but we always make sure

1:26:30that there is some kind of buffer. And

1:26:32at that time you know we are usually

1:26:35transitioning where furniture is being

1:26:36moved in at the same time so that there

1:26:38is some interaction with PPSD anyways

1:26:40when as we bring furniture in um the

1:26:43technology is being installed at the

1:26:44same time by vendors but there's also

1:26:47usually the the PPSD IT person because

1:26:50there's some proprietary stuff that they

1:26:52have to do for switches and stuff. So

1:26:53we're working together during that time

1:26:55period. commissioning is happening at

1:26:57the same time to make sure that the

1:26:59building is working uh appropriately and

1:27:02properly and as designed. Um and there's

1:27:05conflicts going on. There's usually

1:27:06those couple walls that are being

1:27:08painted. There's floors that are still

1:27:09being installed. This kind of thing.

1:27:12>> So I'll say the decision was oh this

1:27:14door might not be this really that's

1:27:17normaliz that's that's normal because

1:27:19throughout the course of any

1:27:20construction there's always going to be

1:27:21a door that's got lost somewhere got

1:27:24broken. There's always going to be some

1:27:25glass that got broken. There's always

1:27:26going to be a wall that got marked up or

1:27:28a leak happened because they're testing

1:27:30the system out and they have to repaint.

1:27:33That's that transition period. That's

1:27:34why we don't want the buildings to be

1:27:36done on August 30th. When we say the

1:27:38building to be done on August 30th,

1:27:39there's that six week transition where

1:27:42the contractors are on site starting the

1:27:44systems up, making sure the heat works,

1:27:46making sure the air conditioning work,

1:27:48making sure all the lights work. They're

1:27:49going to find out something's going to

1:27:50happen, right? So that's that

1:27:53transition. So when you hear like a door

1:27:54is missing or something's missing, it

1:27:57usually means something happened. Either

1:27:59it got delayed, it got broken, something

1:28:02happened at the end.

1:28:04>> Thank you.

1:28:11>> Thank you so much.

1:28:12>> Thank you.

1:28:15Chris, I am going to leave.

1:28:24>> Would the council like me to sit here or

1:28:26may I stand and present?

1:28:36They have crystal.

1:29:27I know. We did something.

1:30:01Uh motion to Enter exhibit two to the

1:30:05record. Motion by councel, second by

1:30:08councel. All in favor.

1:30:22>> Are you going to do a stand up?

1:30:23>> That's okay. My hands

1:30:26afraid.

1:30:30>> We would have a serious problem.

1:30:33She knows everything.

1:30:41>> Yeah.

1:31:22Good morning.

1:31:38Praise

1:31:43the glory of yours.

1:31:47>> Members of the committee, thank you so

1:31:48much. My name is Christopher Spiegel.

1:31:51I'm project executive with left field.

1:31:52I'm also the managing director of left

1:31:54field and geographic. I have two

1:31:56colleagues with me today who are also

1:31:58leading this project.

1:32:00>> Liliana left field.

1:32:06Um, in addition to Andy, Liliana, as uh,

1:32:08as Ben and everyone knows, we have a

1:32:10substantial team uh, dedicated to this

1:32:12project, including experts that are

1:32:14specifically tied into mechanical,

1:32:16electrical, and plumbing. And as the

1:32:18projects move further into design, we're

1:32:19bringing on another staff of project

1:32:21managers and clerks of the works, your

1:32:23points earlier about who checks to make

1:32:25sure that we're paying for what's on

1:32:27site. Those are the clerks of the works,

1:32:29and we'll be on joining them relatively

1:32:31soon. Um, I had another chance to

1:32:34myself. So, um, again, my name is

1:32:37Spiegel. Um, I've been an OPM

1:32:39specifically working in Rhode Island the

1:32:40last 10 years. Uh, Rhode Island in terms

1:32:43of our Nebraska island, we currently

1:32:45have $1 billion worth of school

1:32:47construction construction and this

1:32:50project represents another $42 million

1:32:52of design with building

1:32:55on the agenda today.

1:33:03Ah uh you will talk a little bit about

1:33:06community schools 2030 mission and

1:33:08progress today

1:33:10basis three so I won't take up too too

1:33:13much of your time we'll talk about phase

1:33:15four timeline we'll talk about the

1:33:16priorization requirements compulation fe

1:33:19studies and then we'll give a little bit

1:33:20of stakeholder engagement um I have

1:33:23prepared a number of slides here at the

1:33:25back of the presentation specifically to

1:33:27address questions that we've heard at

1:33:29SPC or the pile health and that's a

1:33:31message to us that you're prepared

1:33:33council grade some of those questions

1:33:35relate directly to the renovation cost

1:33:37at green as you requested at the last

1:33:40school board

1:33:41>> is that you saying the same questions

1:33:43towards the end

1:33:44>> no

1:33:48context the 23rd vision with over $1

1:33:51billion in funding this is that once in

1:33:53a lifetime generational investment to be

1:33:56able to invest in our students to not

1:33:57just receive our base reimbursement rate

1:33:59but also a bonus point which should be

1:34:02over 10% which represents a $46 million

1:34:05savings to the city of province that

1:34:07those taxpayers here taxpayers do not

1:34:09have to pay.

1:34:11We will leverage instruction to improve

1:34:13outcomes through prek extension and

1:34:15prepaid donations stay and early access

1:34:18to high quality programming as well as

1:34:20ensure high quality learning

1:34:21environments for all students. This

1:34:23context 2030 was development outside of

1:34:25our building project. However, it

1:34:27influences and it absolutely has an

1:34:29effect on how we look at prioritization

1:34:31and how we address those projects that

1:34:33Joe did. So, in terms of progress today,

1:34:36Joe did a great job. As you can see,

1:34:38phase one and constructing phase two and

1:34:40three,

1:34:42then we'll talk about our phase four

1:34:44timeline. In the winter and spring of of

1:34:4624, PPSC identified phase four projects

1:34:49and submitted stage two. Now, as Gerald

1:34:52put it, what we put into stage two very

1:34:55often changes between what is actually

1:34:57designed in double stage three. A couple

1:35:00examples that show were originally a $33

1:35:02million project moved up to an $80

1:35:04million project. This is very common to

1:35:07go through these MOA adjustments and the

1:35:08reason for that is that your stage two

1:35:10is designed with as much flexibility as

1:35:12possible. is to maximize your

1:35:14reimbursement rate and then during the

1:35:16stage three where left field is

1:35:17currently in we refine those solutions

1:35:20and make sure that the solution that

1:35:21we're that we're pushing forward that

1:35:23will recommended meets a number of

1:35:25objectives that will we'll go through

1:35:27this process. So in winter spring of

1:35:292024 that's stage two was submitted.

1:35:32They went through all of the all of the

1:35:34recommended project approvals and then

1:35:36the fall winter of 2025. Phase four

1:35:39projects were prioritized between phase

1:35:414 A and 4. We were brought on

1:35:45technically February is when we uh or

1:35:47shoulders proceed and left field has

1:35:49been working on this phase 4 project

1:35:51since then. I want to clarification

1:35:54right here which we'll go into a little

1:35:55bit later but we're talking about

1:35:57differences between our approval our

1:35:59reimbursement from the state and our

1:36:01cash flow. There is a delta and what our

1:36:04reimbursement rate is which is 469

1:36:07million to what our cash flow which is

1:36:10roughly about 400 million. So despite

1:36:13everything that we were going through,

1:36:15these projects were always going to have

1:36:16to have some rep prioritization

1:36:18associated with them above and beyond

1:36:20what Joe Sandy talked about in his

1:36:21presentation, which is it's very typical

1:36:23through this process for us to realign

1:36:25based on lessons learned where our

1:36:27funding is the project environment and I

1:36:30can get into that. We are currently here

1:36:32meeting community engagement on the

1:36:33phase four projects and we've um begun

1:36:36our schematic design process and I'll

1:36:38touch base a little bit more where we

1:36:39are coming winter 2026 and beyond

1:36:42continuing our design continuing our

1:36:44engagement continual

1:36:53purposes. Um, you're talking about

1:36:56stages. Um, how many how many stages?

1:37:01So, are the stages attached to a phase

1:37:04or are they attached to an individual

1:37:06project?

1:37:06>> That's a great question. So, the ride

1:37:08process is five stages and those stages

1:37:11apply to all of the projects. Stage one

1:37:14is where you define your problems. So,

1:37:16that's your facilities conditions

1:37:17assessment. It's when you go through all

1:37:18your buildings, you look at your

1:37:20enrollment projections, and you say,

1:37:22"These are the issues that we're

1:37:23currently having." Stage two is where

1:37:25you take that information you gained

1:37:27during the phase one, and you develop a

1:37:29number of solutions to that. You haven't

1:37:32fully decided on what your solutions

1:37:34are, but the intent is to provide you

1:37:36with as much flexibility as possible so

1:37:38that during stage three, you can res

1:37:40refine all of your assumptions and move

1:37:42forward with the set of prioritized

1:37:43projects. That was done in phase two. It

1:37:46was done in phase three. We are

1:37:47recommending moving forward in phase

1:37:49four where there has been a project um I

1:37:52worked on in Rhode Island where MOA

1:37:53alignment was not required to some level

1:37:56because budgets set two years before

1:37:58construction start things change

1:38:00especially COVID tariffs material price

1:38:02increases enrollment changes so you you

1:38:05have to nimble and adapt.

1:38:07>> Did I answer your question?

1:38:08>> Yeah. So the original phase 4 MLA and

1:38:12these are all the projects was new

1:38:14builds are like new at the following

1:38:16schools restore to new at the following

1:38:19schools. So this is what we originally

1:38:21presented

1:38:24and then what we did from there was we

1:38:28were tasked by PPSD and the Sydney

1:38:30Providence to go through feasibility

1:38:32studies. These feasibility studies took

1:38:34a look at the stage two. They took a

1:38:36look at all of the other information

1:38:37that has happened since that stage two

1:38:40and we've developed a system for us to

1:38:43really give PBSC a full overview of what

1:38:46is going on to schools and potential

1:38:48ways to so don't have to get into exact

1:38:52principles but as you can see we did

1:38:53mechanical electrical assessments we

1:38:55looked at historical conditions we

1:38:57looked at ways that you could change

1:38:59floor spacing around we took a look at

1:39:01ADA accessibility we did decision trees

1:39:04this one is for ML MLK about how we

1:39:06should be making decisions, site plans,

1:39:09cost analysis. We even did renderings

1:39:11and this was a very comprehensive effort

1:39:13over a number of months and gather as

1:39:15much data to provide the city province

1:39:17the best tools to make these.

1:39:20So what were the key findings from the

1:39:22state? First is that additional funding

1:39:25would be to support high special

1:39:27education populations.

1:39:29Roger Williams special education

1:39:31population is approximately 24%.

1:39:34ride regulations are generally

1:39:36reimburseed about 8%. So the original

1:39:38budget assumed an 8% uh special

1:39:41education population. Our budget and our

1:39:44revised budget that we split assumed a

1:39:4524% special education population. So

1:39:48that's the reason why budget

1:39:50but Dr. Martin Luther King rebuild

1:39:53identifies the most impactful cost

1:39:55effective approach which is renovation

1:39:57or building on site. Look at the current

1:39:59problem right there. This is a perfect

1:40:01example of how a stage two differs from

1:40:03a stage two and a stage two multiple

1:40:05options will take a renovation project

1:40:08uh a new build on the existing site

1:40:10swinging the kids out as well as a new

1:40:12build on what is cloly referred to as

1:40:14the little farm place action under

1:40:16control of the city province and public

1:40:19psy. So again example of making a pivot

1:40:23based on stage three different stage

1:40:25three at carne valto we identified

1:40:28structural issues at carne val that will

1:40:30prohibit any renovations at this now

1:40:32what does that mean the original budget

1:40:34for carne val was only $1100 we've

1:40:38identified significant structural

1:40:39concerns that pay no there no immediate

1:40:41concerns should say that but we cannot

1:40:43make an investment in that building

1:40:45without first addressing structural

1:40:46concerns because of the site conditions

1:40:49including some envirment environmental

1:40:50cap and dem issues would make that

1:40:53structural work.

1:40:56So that's one of the issues that we we

1:40:59encountered. And then for a full prek

1:41:01through 8 program, we actually are so

1:41:04underutilized right now currently at

1:41:06delesto that we'd be able to fit the

1:41:08entire client bow population, all of the

1:41:10special education, all of their services

1:41:12into the Delesto school. That is a

1:41:16construction efficiency. If we can build

1:41:18one school that can house all of those

1:41:20students as opposed to two, you are

1:41:21saving money. You're not paying two

1:41:23contractors. You're not paying two sets

1:41:24of general conditions. You're not paying

1:41:26two sets of overhead and profit, two

1:41:28sets of insurance, two sets of

1:41:29subcontractor bonds. It significantly

1:41:31reduces the cost and allows you to put

1:41:33more money into the project as opposed

1:41:35to soft costs for

1:41:38what?

1:41:41>> Um, we're not cramming these kids in

1:41:43there and I these are special needs at

1:41:45least.

1:41:47>> So, yes. So,

1:41:49if I can be vulnerable for a second. I

1:41:52have two children um in my island public

1:41:54schools get vocal on the my boy is

1:41:57autistic. My daughter has some severe

1:42:00emotional issues that she's currently

1:42:01working through. I can tell you that

1:42:04when PPSD is not in the room and they

1:42:05always can't be, special education has

1:42:07to advocate for me at the table. So,

1:42:10making sure that we have the appropriate

1:42:12spaces, not just um the breakout spaces,

1:42:15but so classrooms when needed fixed up

1:42:17pullouts have been included in this

1:42:19design. And we are reviewing that all

1:42:21with Ryan.

1:42:26um at one of the um school board

1:42:28meetings they were talking about how we

1:42:31really don't have enough special

1:42:36ed teachers in the classrooms and

1:42:39if we were to put in what they're

1:42:42requesting is that going to add more

1:42:45stress to us.

1:42:47>> So that's an operational issue I don't

1:42:48think I'm qualified to discuss. Do you

1:42:51know um

1:42:52>> I'm not start we had more what?

1:42:55>> Stress because

1:42:58we're we're putting a lot of people into

1:43:00this thing

1:43:02and now we're expecting art to expand

1:43:08into students. Now we're saying well

1:43:11we're going to put two schools in one.

1:43:13We're not expecting that to expand. And

1:43:15if you are,

1:43:18we also need to take into consideration

1:43:20that we're going to need more teachers

1:43:23and the special ed really needs more

1:43:25teachers because they are under staff.

1:43:27So I want to know

1:43:30have we taken all that into

1:43:32consideration?

1:43:34>> Yeah. So um Delesto would be the site of

1:43:37the combined school is substantially

1:43:39underutilized at the moment. And so when

1:43:42we run the numbers, there is ample

1:43:45there's ample room for that building to

1:43:48absorb both student populations.

1:43:50Um,

1:43:52as it will relate to staffing impacts, I

1:43:55think we haven't made any that that's

1:43:57two years down the road going we'd be

1:43:59making the decisions and any staffing

1:44:01adjustments that we would make would be

1:44:03driven based upon the student enrollment

1:44:05numbers at the time um as well as what

1:44:08our current staffing levels were as a

1:44:11function of many things including folks

1:44:13potentially retiring between. So to the

1:44:17question of um there being deficiencies

1:44:20currently in terms of headc count around

1:44:23um special special education teachers um

1:44:28I I'll confess that's a little bit

1:44:29outside of my domain but I have heard

1:44:32that that is a there we have acute

1:44:34challenges in hiring special education

1:44:37teachers these days. So, um, in a

1:44:40combined school, I have no illusions

1:44:42that that situation would disappear, but

1:44:45nor would it necessarily be any worse

1:44:47than it currently is because merely by

1:44:50combining two schools, you're not

1:44:52necessarily changing the composition of

1:44:54students in school and what their needs

1:44:56are. um you're just um kind of more

1:44:59efficiently creating the ability for um

1:45:02you trying to do some of this less less

1:45:05efficient operating costs that are

1:45:08resulting from maintaining separate

1:45:10under

1:45:15sorry follow up to that this program

1:45:18when we go through actually will be some

1:45:20of special education because currently

1:45:23two of these schools that we are

1:45:24proposing build new or likely

1:45:26renovations

1:45:27currently can't accept a lot of ADA

1:45:28students because of the composition of

1:45:30the buildings. As an example, Martin

1:45:33Luther King Jr. is not ADA accessible in

1:45:36his current whatsoever. So any student

1:45:38with a mobility issue cannot go to that

1:45:40school there. Roger Williams hasn't got

1:45:43an elevator. There's there's lots of

1:45:45sorts of different ways that by building

1:45:46new and by renovating and adding these

1:45:48seats, we should be able to alleviate

1:45:50and maybe more kids can stay in their

1:45:52home communities as transfer across.

1:45:56Sorry. Do we have

1:45:59do we have um

1:46:02numbers already that the guesstimate I

1:46:05guess I should say of of the students

1:46:07now? Um what numbers do you have?

1:46:14>> Yeah, I mean you do. Um but you have

1:46:19>> uh the projected enrollment for the new

1:46:22school or special education population.

1:46:24>> No, the projected enrollment.

1:46:33We are um 550 is the enrollment 728 at

1:46:38Elto.

1:46:43Yeah, carnival would be an addition

1:46:50>> because uh if you remember I'm pulling

1:46:52this off our swing space worksheet that

1:46:54we used and because we're not swinging

1:46:55kids out in carnal that was a

1:46:57consideration. We were counting numbers

1:46:59of students and how we could figure them

1:47:00out. But that's an absolute I can get

1:47:02that answer to you

1:47:03>> if you could.

1:47:04>> Yeah, of course.

1:47:06>> It's something that's I I care about.

1:47:07So, we'll make sure we get it to you.

1:47:10>> Um

1:47:10>> uh Chris have a question. Um so from the

1:47:14original base for MOA uh Valley and

1:47:20OESTO was was planned to be one school.

1:47:24>> No, they were planned to be two separate

1:47:26schools with their current grade

1:47:27configuration. The original budget was

1:47:3011 $12 million for Carneal and about $11

1:47:33million for for Delesto. They wouldn't

1:47:36change it was planned not to change the

1:47:38educational programming. However, I

1:47:40think the district since that MOA the

1:47:42district the way that the district's

1:47:44moving has been towards more preK

1:47:46through AIDS for a number of reasons um

1:47:48that PPSD has was talked about but um

1:47:51but no that was

1:47:52>> what's I I' I've heard and yeah I've

1:47:56heard uh regarding some concern where

1:48:01does does that play a factor into

1:48:05>> absolutely so

1:48:07are both built on a site that is what's

1:48:09called an envirment enironmental cap on.

1:48:11That means that uh when those schools

1:48:14were being built, it was determined that

1:48:15the soils uh were originally

1:48:17contaminated and what they did was they

1:48:20provided a twoft cap of clean material

1:48:23on top of that contaminated soil. Then

1:48:25full transparency, they were built on a

1:48:27landfill and it's actually one of the

1:48:29reasons why we have school sighting laws

1:48:31in Rhode Island is because of that of

1:48:33that project. because of that

1:48:35environmental work, we really don't want

1:48:36to go for two feet because it becomes

1:48:39incredibly expensive. It adds a ton of

1:48:40time to our schedule by going to GDM.

1:48:43There's a whole public process and there

1:48:45have been lawsuits filed at the school,

1:48:47you know, years ago, but we don't want

1:48:49to walk into any of that because it

1:48:51could slow down our project.

1:48:52Unfortunately, to fix structural issues,

1:48:55I have to go down deep. I have to go

1:48:57down below the foundations. I have to go

1:48:59at least 5 feet, which is 3 feet below

1:49:01that environmental cap. And more

1:49:03importantly, I have to go out. I can't

1:49:05fix right on top of it. I have to go out

1:49:08and under, which means now I'm

1:49:10excavating around major sections of that

1:49:1370,000 square foot building to remain

1:49:16pull dirty soil out, put clean soil

1:49:18back, fix the structural, put soil back

1:49:21in. And to give you above order of

1:49:23magnitude about what we expect just a

1:49:25soil remediation to cost, we had war. We

1:49:29had some contaminated soils that were

1:49:30not as bad as these on a similar site

1:49:32with $5 million

1:49:36high schools.

1:49:44>> Yeah, Chris, do these concerns are they

1:49:47also at Dela

1:49:49at all?

1:49:50>> So, they are it's the same site. They

1:49:51are dela. However, the reason that we

1:49:54thought Delasto would be a great

1:49:56efficient property for you is that it

1:49:57does not have those structural concerns.

1:49:59So, Delhi val

1:50:03immediately on the brink. So, as the

1:50:05soils have settled because

1:50:09they have a 2 ft of cap that has caused

1:50:11types of pictures. It's caused some

1:50:12structural issues at the school. Delesto

1:50:15was built differently. Dela was built on

1:50:17something called piles. Piles are large

1:50:20concrete pillars that are drugged down

1:50:22into the ground and they go all the way

1:50:24to the bedrock or the soil, which means

1:50:26that we've got something that we're

1:50:27building on which is connected to

1:50:29something that's not going to move.

1:50:30That's why you don't see the settlement

1:50:32issues with the building. Are there some

1:50:34settlement issues in the parking lots

1:50:36and things like that? Yes. But fixing

1:50:38those does not require me to go 5 ft

1:50:40down. It does not require me to excavate

1:50:42foundations. So that's why when we're

1:50:45looking at this project, we looked at

1:50:46utilization. We looked at enrollment. We

1:50:48looked at the space needs and we looked

1:50:50at structural issues and we said

1:50:54we spend money fixing the structural

1:50:56issues of carbon. You're going to eat a

1:50:58substantial amount of that budget and $1

1:51:00million you're certainly not going to be

1:51:02able to do any educational enhancements.

1:51:04If you've got health and safety projects

1:51:05and being projects fire code that have

1:51:08priority that we have to do this

1:51:10project. So for us there's unfortunately

1:51:15you know it would um involve closing

1:51:18about moving your students in but in

1:51:21terms of a difficult decision for us to

1:51:23make as project managers. This one was

1:51:26was a little bit easier than some of the

1:51:27other ones because we had the space

1:51:29right there. we really wouldn't be

1:51:30breaking up a community as it was to say

1:51:33as and we don't have the structural

1:51:35issues and we because of the building

1:51:38size and it's underutilization we don't

1:51:40have to expand right it's we still need

1:51:43to put an elevator and tents like that

1:51:44in in the center of the building but we

1:51:46don't have all of this hidden sunk cost

1:51:48that don't translate to student hour

1:51:51they translate to just keeping the

1:51:53building as

1:51:55>> I I think my next question is this is

1:51:57going to be an occupied phase ation

1:51:59acts. Correct. Um what controls

1:52:03[clears throat] are in place to make

1:52:03sure you don't you saying you don't have

1:52:05to dig deep into the ground. So the

1:52:07environmental concerns are not a concern

1:52:09with the children who are going to be in

1:52:10there while renovations are happening.

1:52:12Correct. Um so when you phase it, do you

1:52:15do one half of the building and the

1:52:16other kids are the other half? And how

1:52:18do you have controls on site to make

1:52:20sure children safely? Awesome question.

1:52:23So, um, originally we would, what we

1:52:26would like to do is renovate this

1:52:27building with no students. You know, it

1:52:29makes it much easier for us. Of course,

1:52:32because of the phase three projects and

1:52:34two of those projects potentially

1:52:37requiring that those swing spaces that

1:52:39we would swing kids in are no longer

1:52:41available, um, the city uh, PBSD asked

1:52:44us to take a really hard look at the

1:52:46building and see if there's a way that

1:52:48we can keep these kids inside the

1:52:49building and still do the renovation.

1:52:52And what we've been able to work with

1:52:54through a number of meetings and a lot

1:52:56of blood, sweat, and tears that we would

1:52:58essentially revive the building on its

1:53:00vertical access, we would take one whole

1:53:03three floors of a building over at a

1:53:05time with where enrollment is. You could

1:53:07fit all of the students that are

1:53:09currently there within that other

1:53:10vertical half of the building and that

1:53:12the larger spaces on the ground floor

1:53:14would be renovated over the summers.

1:53:16We've been working very closely with the

1:53:18principal. He's very much in favor of

1:53:20keeping his kids in that building and

1:53:22not swinging out for a lot of the

1:53:24reasons that he talked about that Joe

1:53:25talked about there really isn't a space

1:53:27for many school kids to swim into

1:53:29without making a substantial investment.

1:53:31So when it becomes again throwing costs

1:53:34after something that we'd much rather go

1:53:36to school

1:53:39>> uh counselor Grace

1:53:40>> so we've been talking about the tracks.

1:53:42So what are what are you foreseeing for

1:53:44tracks in this building? Oh, this is a a

1:53:47threetrack, pre 3K through three track,

1:53:50four track, four track at the middle

1:53:51school.

1:53:52>> Um, so the students at Carter Valley,

1:53:55they will stay there until uh this whole

1:53:59project is done.

1:54:05>> Um,

1:54:07um, again, conditions have changed since

1:54:10the stage two report. our team went out

1:54:12there and we said, "Why is this roof

1:54:14spongy?" And we uh we noticed that they

1:54:17they need a roof replacement. So that's

1:54:19why we increase the scope of work over

1:54:22there is for that roof replacement. And

1:54:24then at one high school, originally a

1:54:26budget of $20 million. That school needs

1:54:28a lot of work. Um we estimate the total

1:54:31cost to make that building completely

1:54:33like new at about $70 million. We've

1:54:36been able to increase the budget because

1:54:38we felt that $20 million sure would

1:54:40replace the boilers, you know, things

1:54:42like that. But it's such a large school.

1:54:44It's a huge school, but would be able to

1:54:46do any of the education center

1:54:47enhancements that they want, right? They

1:54:50want to use CCTV spaces.

1:54:52You know, they they want the teachers

1:54:54have been very about making sure HBAC

1:54:57HBAC system works properly, right? So,

1:55:00all of these types of things are well to

1:55:02them to make sure that we can have those

1:55:04health and safety still provide some

1:55:07student focus

1:55:12>> uh is a comprehensive electrical upgrade

1:55:16part of the whole renovation.

1:55:18>> So new electrical services part of the

1:55:20and as well as providing new electrical

1:55:22service to rooms so we can have more

1:55:24technology in the classroom.

1:55:30any questions on some of the key items.

1:55:34>> Um, also one thing we took about is

1:55:37where are prek through pathways located

1:55:39across the city? PPSC is 100% buy in on

1:55:42the prek through 8 model and looking at

1:55:44where currently those pre-k schools are

1:55:46going to be complete as far bases.

1:55:49There's a big gap over here on the east

1:55:51side. There was Dr. MLK was originally

1:55:53slated to get a pre-paid survive by

1:55:56maximizing that investment bringing the

1:55:58additional finance to our project were

1:55:59able to create a prek rate in that area.

1:56:02It also again this program also gives

1:56:04people a lot of options if you if you're

1:56:07like me someone who likes a smaller

1:56:09community for their son um because he

1:56:11wants to be with his we want him to see

1:56:13his interest rate eight years. We want

1:56:14him to know the principal for longer. We

1:56:16want him to understand his specialist.

1:56:18We want a specialist to grow with him.

1:56:19That's a great model for my daughter. I

1:56:21think she's gonna want to go to a middle

1:56:23school mom. She's gonna want to go to an

1:56:24acne. She's gonna want to go to a bishop

1:56:25because that is something that best

1:56:27suits her. So, by having a pre-k over

1:56:29here as well as a middle school option

1:56:31and a prek through five elementary

1:56:33option, you're really getting all the

1:56:34flexibility of that part of province

1:56:37that you currently have some other

1:56:39parts.

1:56:40>> Uh, we have a couple questions Peterson.

1:56:43>> Sorry, there's one through eight for the

1:56:45bides. Is that what you're bringing up

1:56:47currently?

1:56:48>> No, there's another one. But this is

1:56:50allowing and that's going to be

1:56:53>> yes

1:56:55Burton has a high enrollment as well

1:56:56with a pre we're expanding prek as well.

1:57:00So you have one kind of option for each

1:57:02a prek through five a prek through eight

1:57:04and a middle school options all on one

1:57:06side.

1:57:11Yeah, I think I realized it. Um, so

1:57:15you're Nathan Bishop falls in that area.

1:57:21>> So that's kind of the amount of the

1:57:23school remaining.

1:57:26>> Yes. The two middle schools that are

1:57:27slated to remain open are Matt Green and

1:57:30Baylor. They both have incredibly high

1:57:33uh weight lists, right? They're both

1:57:36very popular schools within the

1:57:37districts and I think a lot of parents

1:57:39do [clears throat] like that model. some

1:57:41other parents like a pre-k mom. I think

1:57:43this gives a lot of flexibility and

1:57:45we're talking about enrollment declines.

1:57:47I know that's always part of these

1:57:48conversations. A big way you can

1:57:50increase enrollment. A is expanding

1:57:52prek, which we'll tell you about how

1:57:53we're going to do that in a second, but

1:57:55it's giving parents flexibility. It's

1:57:57giving parents the ability to say, "This

1:57:59pathway works for my child. Providence

1:58:02Public Schools offers this pathway to my

1:58:04child. I don't have to

1:58:11Um, so as we move through the revised

1:58:14MLM, what were some of the ration? We

1:58:16want to get more students to new new

1:58:18like schools by 2030. Establish a prek

1:58:21hub for specialized instruction, right?

1:58:23Where we can have our testing and a

1:58:25large amount of our prek, especially

1:58:26some of our most vulnerable students in

1:58:28the state building. Provides a prek path

1:58:31in province preserve seats at high

1:58:33demand schools. As an example, I think

1:58:36they agree. If we were to decrease the

1:58:38transition to prek through eight, you're

1:58:40not going to be able to accept as many

1:58:42middle school students that you

1:58:43currently have and that's a real driver

1:58:45for that school is that moves. It does

1:58:48reduce inefficient inefficient operating

1:58:50costs by rightsizing capacity to rely on

1:58:52enrollment and it does allow the program

1:58:54to address both educational placements

1:58:57and warm safety drive. So, it's not just

1:59:01a bunch of engineers, architects, and

1:59:03consultants that inform this decision.

1:59:05As part of our stakeholder engagement

1:59:07process, but prior to coming to this

1:59:09recommendation,

1:59:11um, left field, PBSD, as well as our

1:59:13project partners from the design build

1:59:15side, I've held over 160 meetings in

1:59:20terms of stakeholder review. We have

1:59:22that doesn't include the hundreds of

1:59:24meetings that our staff has had across

1:59:26these six projects talking about

1:59:28everything but hundreds more digital. We

1:59:31released surveys as well to parent

1:59:34groups to PTO's we have them distributed

1:59:36through PPSD's communication system with

1:59:39the help of faces. He also developed a

1:59:41number of videos and these videos are in

1:59:44multiple languages and they're spoken in

1:59:46multiple languages not a translation

1:59:48reader. And what these feasibility study

1:59:50these videos do is they talk about a

1:59:52what the right process is b why we did

1:59:55these feasibility studies and what we're

1:59:58looking for. And now that we are moving

2:00:00forward with the revised MOA, we would

2:00:02then do another series of videos for

2:00:04each school about what their project is.

2:00:07We would also look for feedback notes

2:00:09about what else constituents would want

2:00:11to hear and we could quickly pivot to

2:00:13adopt more videos. They're very

2:00:14userfriendly. They're animated and

2:00:17they're they're designed to really get

2:00:19down to people that don't have a lot of

2:00:20experience with construction because I

2:00:22talk a lot in acronyms move very fast.

2:00:26So these are a way for people to watch

2:00:28rewatch and get a firm understanding of

2:00:30what is going on at this point.

2:00:33>> Yeah. Um can you just reflect a little

2:00:37bit on what you learned from the

2:00:39community meetings about whether

2:00:40communities you think are the one?

2:00:44Yeah, there's so the pre-kate model has

2:00:46a lot of buy in at Dr. MLK. So that

2:00:49that's I think in general what we hear

2:00:52from a lot of parents is sustainability

2:00:54is always an issue. Are these buildings

2:00:56going to be sustainable? Green space is

2:00:59always an issue. Are these buildings

2:01:00going to have green space? How are these

2:01:02projects going to provide community

2:01:03betterments for community members that

2:01:07uh that don't have students in the

2:01:08school? Right? Not everybody in

2:01:10Providence has a kid in the school, but

2:01:12everybody in Providence lives in

2:01:13Providence and they're paying for these

2:01:14projects. So, we try to look at how we

2:01:16can be better engaged as part of these

2:01:18projects as well. Overwhelmingly though,

2:01:21especially for for what we've heard from

2:01:23all of our stakeholder engagement

2:01:25meetings. There really isn't a lot of

2:01:28push back to what we're proposing. I

2:01:30think we have had some concerns about

2:01:32what does a prek through 8 model do in

2:01:35terms of specifically how do you keep

2:01:38middle school students and sixth,

2:01:39seventh, and eth apart from your young

2:01:41students. The difference between my

2:01:43six-year-old and my 10-year-old is huge.

2:01:45They learn differently. They act

2:01:47differently. But the difference between

2:01:48a prek student and an eighth grader is

2:01:51even bigger. So, a lot of parents want

2:01:53to know from a design perspective, how

2:01:56do we keep these populations separate

2:01:58while also still providing them all of

2:02:00the same resources throughout the

2:02:01building? And the way that we do that is

2:02:03we design the building with different

2:02:05communities with inside a prek to

2:02:07community, a K to 2, a three to five,

2:02:10and a six seven and eight. And if I'm

2:02:12lucky enough to come back to this group

2:02:13and present designs about how I'm much

2:02:16more visuals will really help me show

2:02:18you how I'm doing that.

2:02:21>> We can guarantee that. We're going to

2:02:23leave it for.

2:02:25[clears throat]

2:02:25>> Sorry.

2:02:26>> You said if you're lucky enough to

2:02:28>> Oh, you get this is my first time so

2:02:30far. So,

2:02:32>> quick question on this this slide

2:02:34though. Uh Chris, um so is are these

2:02:38like are these um required in like the

2:02:41contract with you or is this this

2:02:44something that you do on your own or?

2:02:47>> So out of all of these meetings, only 15

2:02:51I think were required by school board

2:02:53policy or by not we don't have a

2:02:56contractual obligation, but we do what

2:02:58the owner tells us to do. Um, I think

2:03:01for a lot of this it was to make sure

2:03:03that when we did have an MOA alignment,

2:03:05when we did have to prioritize projects

2:03:07that we were showing you that we not

2:03:10only did all of the hard work of the

2:03:11data collection, the feasibility, the

2:03:13requirements, but we also made sure that

2:03:15we respected what we were hearing from

2:03:17the community. And you know, sometimes

2:03:20doing this much stakeholdering can be a

2:03:22detriment, right? You're hearing from a

2:03:23ton of people, you're getting a lot of

2:03:25ideas. And unfortunately, you're going

2:03:26to have to say no to a lot of people. In

2:03:29this case though, when we're talking

2:03:30about doing things like demolishing

2:03:32Martin Luther King, so for those of you

2:03:34that that don't know, Dr. Martin Luther

2:03:36King, um, was really built at a time

2:03:38when that neighborhood specifically

2:03:40needed a community resource. And the

2:03:43building has a lot of history with civil

2:03:45rights activism, civil rights

2:03:46engagement, and we were very concerned

2:03:48about if we're going to take down this

2:03:50building, how can we talk to the

2:03:52community about moving that culture

2:03:55while still demolishing this building?

2:03:56And we really were worried that we were

2:03:58going to have a lot of perspective

2:03:59demolishing the building. And what

2:04:00concurred overwhelmingly our state

2:04:02building engagement is we want the new

2:04:04building. We want you to respect the

2:04:06culture. Make sure that you're

2:04:07[clears throat] carrying that culture

2:04:08into the new building, but demolish the

2:04:10school. We won't stand in the way of

2:04:12that sort of process is what we're

2:04:14hearing from our community engagement

2:04:15and I know I've done several with with

2:04:17you in the neighborhood as well. We

2:04:20really are doing a ton of support for

2:04:22this and that's one of the areas we

2:04:23thought we were going to get a lot of

2:04:24push back. Now, part of that is also

2:04:26related to phase three projects. If you

2:04:28remember during phase three, there were

2:04:29some questions about demolition for some

2:04:31of the schools that did have an impact

2:04:33on schedule. We wanted to make sure that

2:04:35we got out ahead of that if there were

2:04:37going to be any issues on demolition

2:04:38that we knew about them now and we had

2:04:40plenty of time to work through them

2:04:42prior to our demolition date which is in

2:04:45the summer. So, we just wanted to get

2:04:46out way ahead of it because as I'll

2:04:49explain in a second, we have a different

2:04:51MOA constraint besides just our our

2:04:54timeline. We have a bonus point MLA

2:04:57restriction that the phase two and three

2:04:59projects don't have.

2:05:06Um,

2:05:08so our proposed FOC

2:05:11for projects is an agreement. The

2:05:14original MOA is signed based on the

2:05:16original list of projects and MOAS can

2:05:20as they have it in Providence for phase

2:05:22two and three and for all of my other

2:05:24clients they absolutely change between

2:05:26what is is stage two and what is

2:05:29eventually built. will show the overall

2:05:32MOA project as well as proposed new MOA

2:05:34for projects based on the district

2:05:36recommendations and we have received

2:05:38approval unanimously by both the

2:05:40province school building committee and I

2:05:42think from the province school board

2:05:44which I think is generally reflects

2:05:46pretty broad. We have been presenting on

2:05:49this MLA every single month since we've

2:05:51been engaged and I think we we listen

2:05:54very closely as I hope you'll see

2:05:55council on the graves we listen to the

2:05:57questions and we try to pivot and

2:05:58provide information to help answer.

2:06:03So for both Emily and Neielson RF pay as

2:06:06discussed we showed this here even

2:06:09though he's in phase three because it

2:06:11does affect that non budgets so that

2:06:14money from phase 4 is being used to fund

2:06:17the wasted profit. Dr. Marlin June the

2:06:20original MOA was $48 million and it was

2:06:23a new build or renovations at the prek

2:06:25through 5 level. We're asking for new

2:06:28builds at the prek through 8 level. the

2:06:30revised MOA that was approved by RI

2:06:3290,415

2:06:34million.

2:06:35Why do you want to go better? The

2:06:37original budget was two separate

2:06:39projects at $105 million. Because of

2:06:43that special education population, we

2:06:45were able to get this increased to $112

2:06:48million.

2:06:50Delesto Cornal, as you can see, very

2:06:52small projects for both of those

2:06:54projects, only 11.4 and 12.9. and

2:06:57they're both for selective renovations.

2:07:01The scope of work revised would be a

2:07:02great view to the K through8 as a great

2:07:05value of $50 million at the Delto School

2:07:08and the current plan currently would be

2:07:12the way that the PPSD and Sydney

2:07:14province asked us to explore is can this

2:07:17building be demolished and can we add

2:07:19green space there? that is there's not a

2:07:21lot of green space specifically in that

2:07:23in that part of town and so however I

2:07:26will say that there are multiple funding

2:07:28opportunities available for sites just

2:07:30like carbal a great example is tal

2:07:33stadium conducted if anybody's been to

2:07:35RFC game all of the site work and

2:07:38remediation was funded through grounds

2:07:41there are multiple opportunities at the

2:07:42federal and the state level for us to

2:07:44pull money into this so for the time

2:07:47being that building remains when we're

2:07:49done with it it will be turned over to

2:07:51the care and control

2:07:53and then the decision will be made on

2:07:55this feature. Um perhaps the

2:07:57subcommittee about what happens to that

2:07:58building should be brought together but

2:08:00we will do as directed. your ex

2:08:06question.

2:08:07Uh proposed MOA adjustment. Is this

2:08:10still proposed or have these have these

2:08:12been approved by

2:08:14>> so it's not proposed, right?

2:08:15>> Well, the school board approved this.

2:08:18Yes. Unanimously. School building

2:08:20community school board. I say proposed

2:08:22because you all control the contracts

2:08:25for all of these design builders. And

2:08:27while I can continue to move forward

2:08:29through design, everything is set on

2:08:30rise in if I don't have buyin from this

2:08:33group and city council on amending those

2:08:35contracts. I can't move forward with

2:08:37money.

2:08:42As I said, they're looking at a

2:08:44additional ask of about 3.49 million for

2:08:47a new roof at Hope High School

2:08:50originally at 25 million and at 40

2:08:53million. You will also notice that none

2:08:56of these projects rely on any capital

2:08:58reserve funding. Capital reserve funding

2:09:01is a separate budget that is controlled

2:09:03by Crystal and her team that allows us

2:09:05to continue to do work. It is a

2:09:07revolving fund, meaning as those

2:09:08projects get finished, they get

2:09:10reimbursed or money goes back into it.

2:09:12We have found a way to push forward

2:09:15several projects into CRF based on this

2:09:18revise down the way that we've

2:09:20submitted. We're going to talk about

2:09:22that a little later as well.

2:09:24In terms of phase 4B,

2:09:27classical at 1509,

2:09:30math brain at 28, and all the following

2:09:34schools, smaller schools, these already

2:09:36have very small budgets because in

2:09:38today's day and age, we're not really

2:09:40doing that much with $5 million with

2:09:42what construction costs are. So, what we

2:09:46were able to do is pull money into

2:09:50net green after conversations that we've

2:09:53had with the principal over there about

2:09:55what their high priority projects are

2:09:57for that building and um we are already

2:10:00moving forward with advancing some of

2:10:02those into next summer's CRF round of

2:10:05funding. So we're planning on doing

2:10:06projects in that.

2:10:08>> Wait, can you say that again?

2:10:14>> You have a question.

2:10:16>> Yes, I have been waiting for speech. Um,

2:10:20I want to say thank you for

2:10:23finding some ways to get it from that

2:10:27middle to 28. Um,

2:10:32however,

2:10:35we also know that is this going to bring

2:10:38this up to life?

2:10:42That was one of the questions I had.

2:10:46Um

2:10:49the other one is we already know that

2:10:50there's a boil there was a boiling issue

2:10:53there. Is this going to add more money

2:10:57because we're going to have to get a new

2:10:59boy or is this supposed to be part of

2:11:01that

2:11:03um raising funds and secondly I believe

2:11:07they have new boilers

2:11:10everything. Okay. Three.

2:11:13It was a long time ago.

2:11:15We

2:11:15>> put a new one in in 2018.

2:11:17>> Yes.

2:11:19[laughter]

2:11:20But my thing is um

2:11:22>> I don't expect you to go into a

2:11:24mechanical. So I don't even know.

2:11:27>> So how old are those other to boilers?

2:11:30Because I because I I I usually notice

2:11:33that once

2:11:34it around the same then the other thing

2:11:38tends to go too. So,

2:11:40>> so has that been figured into anything?

2:11:44Um,

2:11:46what was happen that's first question

2:11:49about the cost of renovations. I have

2:11:51specific slides that a little bit later

2:11:54if I could use those to help illustrate

2:11:55my points.

2:11:56>> Okay. Well then that's

2:11:57>> that's

2:11:58and then in terms of the boiler list so

2:12:00when left field was doing our visibility

2:12:02studies one of the things that we

2:12:04identify as a project that needs to move

2:12:05forward was a replacement HAC

2:12:08>> in conversations with the principal he

2:12:11has also stated that that's one of his

2:12:13prior that security as well as a student

2:12:15centric

2:12:17talk to later is what his plan was so

2:12:20that I mean boiler replacement was

2:12:22always expected to go forward what we're

2:12:24doing now in light recent situations is

2:12:27we are pushing that project forward. We

2:12:29are taking money out of the CRF to fund

2:12:31it so that we can do it this summer. As

2:12:34of today, I've already called the design

2:12:37bill team that's assigned to this

2:12:38project and said, "How quickly can you

2:12:40get on it?" And we can move forward

2:12:42incredibly quickly on that. We don't

2:12:44have to get it out. We don't have to

2:12:45call team up and get right into this on

2:12:49and we would recommend not just fixing

2:12:51the boilers. We would recommend

2:12:54replacement as well as doing some of the

2:12:56HBAC work on that first score. The

2:12:59principles really have an issue. Okay,

2:13:01that was my

2:13:02>> uh counc continue your question then

2:13:04we'll go to Davidson.

2:13:06>> Yeah. Um that was my other question

2:13:07because not just the boilers is this a

2:13:11situation. Um,

2:13:14what

2:13:17I asked you what the ages are and all

2:13:19that other stuff, but you said you're

2:13:20going to go into more depth of

2:13:25>> because I still haven't let new.

2:13:29>> Okay. Okay.

2:13:32>> Okay. Then I then I will wait patiently.

2:13:37>> Um, thank you. just when when are these

2:13:40expected to go? Like I know you're

2:13:42talking about the Venio, but when like

2:13:44are the rest of them expected to start?

2:13:47>> I think that's a that's a great

2:13:48question. I think that work needs to be

2:13:50done on the CRS side to figure out why

2:13:52these are moving forward. I believe we

2:13:54have I don't want to

2:13:56>> $5.5 million for the CRF right now. $5

2:13:58half million in the state of equipment.

2:14:00So those

2:14:02>> become one like you take classical first

2:14:04and then

2:14:05>> so I think given the situation right now

2:14:08our recommendation for a major project

2:14:11next summer would be an HBAC regulation

2:14:14that will eat up a substantial amount of

2:14:15that first round of CR. We have

2:14:18additional projects that are happening

2:14:19already fire alarm stuff uh across the

2:14:22code projects across the portfolio but I

2:14:27think we all know we can't have a

2:14:28situation like that again. So it has

2:14:31been asked of us as director facilities

2:14:33and then to figure out a way where we

2:14:36can get one of these projects done this

2:14:38summer with Sierra.

2:14:39Yeah, I would just add to that that um

2:14:43Sarah funding which is a $70 million a

2:14:46year revolver is used not only to fund

2:14:49these projects but also for Aboriginal

2:14:52projects for example right um uh there's

2:14:56a bait in work happening at high school

2:14:58right now around the speeus and so I I

2:15:01think it's important that we be clear

2:15:03about the fact that if you look at these

2:15:05numbers um they're not on a on a 30-year

2:15:08basis is going to be CRF is not going to

2:15:11be 100% allocated to these does need to

2:15:14cover basic operating costs as well and

2:15:16then we should also say that this is

2:15:18these projects currently are depending

2:15:20on

2:15:22if there is an addition of additional

2:15:24cash either be bond approval or budget

2:15:27line transfers which I'm not prepared to

2:15:29speak to as Mr. seeing these projects

2:15:31can be pulled out of CR and into a

2:15:33different funnel and I think that's more

2:15:35of a question about how your debt

2:15:37service is structured when certain debt

2:15:39is coming offline. It sounds like the

2:15:41way that Crystal is borrowing this is

2:15:42incredibly smart which might make it

2:15:44easier for us to have other funding at

2:15:47different times but I'm I'm not prepared

2:15:49to speak to exactly how we can fund it.

2:15:51All I can say is that if we are told to

2:15:53execute, we're given a budget, we will.

2:15:59>> So all of the projects

2:16:01on page 4B are proposed to be funded

2:16:06through CRF and not bonds.

2:16:09>> They're proposed to be funded by a

2:16:10different source than the $400 million

2:16:12bond. That $400 million bond is one of

2:16:15the primary drivers about why the

2:16:17product fastest projects because the

2:16:19approval value is $465 million but our

2:16:24cash is only $400 million.

2:16:26>> So again as I said at the beginning no

2:16:27matter what we have to do because of our

2:16:29cash flow we could only do $400 million

2:16:32worth of projects and there were going

2:16:33to be approximately $70 million project

2:16:35that had to be private class.

2:16:38>> That's this adds up to 7 million.

2:16:42Wait, Crystal, how how did you uh send

2:16:45$70 million of capital revolving funds?

2:16:49>> Um I am not aware of a way to do that

2:16:52without investing

2:16:55fund. Uh the current CIP which was

2:16:58approved in July does have a future

2:17:02unfunded potential investment of $5

2:17:04million. I want to say it's in fiscal 28

2:17:06or 29. Um but at this point we have not

2:17:09bonded for those dollars and I have not

2:17:10identified a funding source to

2:17:12reappropriate into the revolving at this

2:17:14point in time. Um there is possibility

2:17:17that in favor favorable market condition

2:17:20we will be able to identify bond premium

2:17:22that could potentially be used to fund

2:17:24the development fund. With that said,

2:17:27right now we're balancing the we are

2:17:31assuming that any bond premium we're

2:17:33earning is covering the interest

2:17:35payments while the projects come online.

2:17:37So, it's a matter of balancing the debt

2:17:40service we want to take on and how we

2:17:41want to use that premium. We want to use

2:17:43it to soften the impact of the debt

2:17:45service coming online for $400 million

2:17:48of borrowing, of which we don't have

2:17:50$400 million of debt coming off of our

2:17:52books. Or do we want to take that bond

2:17:54premium, put it directly into projects

2:17:56and get it reimbursed in a different

2:17:58way, or do we want to transfer it into

2:18:00the revolving fund and revolve those

2:18:02dollars? I can tell you because it is a

2:18:05revolving fund and because it does

2:18:07revolve anywhere from um you know a low

2:18:1080% to one year we got bonuses that put

2:18:13us above 90%. Um we have been able to do

2:18:18$28 million worth of work in five years

2:18:20but we were the greatest amount of spend

2:18:23in any given year was $7.6 million and

2:18:26that was after our initial investment of

2:18:288.3. So starting in 2022 when the city

2:18:32uh contributed $3.3 million and PPSD

2:18:35contributed $5 million as capital fund

2:18:38we have been able to successfully turn

2:18:40it into quite a bit of project

2:18:41completion. Um but it is now down to

2:18:44$5.5 million and every year we revolve

2:18:46it that will shrink proportionally by

2:18:48the reimbur the difference between 100%

2:18:50spend and the reimbursement.

2:18:53>> We got a lot of decisions and

2:18:54conversations uh to do about this going

2:18:56forward. I mean just a quick question on

2:18:58everything that you said. What's is

2:19:00there what's the what's the sustainable

2:19:02funding source to the revolving funding

2:19:04do anything? I

2:19:06>> what what

2:19:08>> no no no I mean that and that's kind of

2:19:09the risk of this right until we sit down

2:19:12and I think that's got to be one of the

2:19:13conversations that potentially happens

2:19:15with the next administration what

2:19:16happens with the council is

2:19:18what does the investment what sort of

2:19:20investment do we want to make in the

2:19:22revolving bud and how can we identify

2:19:23funds to do that um you know not to get

2:19:27too far ahead but I've already started

2:19:29looking at fiscal year 2028 because

2:19:31that's where we're at in this season and

2:19:33I can tell you our operating budget is,

2:19:36no surprises, facing some pretty

2:19:38significant constraints next year out of

2:19:40the gate. And so, one of the ways I'm

2:19:43trying to mitigate those increases is by

2:19:45being strategic in how we're borrowing

2:19:47for debt service. But, you know, I think

2:19:50holistically we're going to need to look

2:19:52at again like where the city's

2:19:54priorities are once we are in budget

2:19:56season probably when we're looking at

2:19:58CIP and trying to weigh how and what we

2:20:01want to make investments in knowing that

2:20:03certain things that are fixed costs that

2:20:05are are going to go up and um you know

2:20:08again maybe we

2:20:10pursue other strategies within

2:20:12administration still kind of early on in

2:20:15that process to to see where we go But

2:20:18uh at this point in time I don't have

2:20:20like a a source of funds identified

2:20:24to to reinvest in fun. The only

2:20:27resources I have at this point in time

2:20:29are $5.5 million in there right now.

2:20:32>> So it's trending towards zero then now

2:20:34>> eventually it will get to zero without

2:20:37any capital

2:20:38>> as the current.

2:20:39>> Yes. And so our strategy to help with

2:20:42that is that we will identify shovel

2:20:44ready projects that are designed and

2:20:46ready to be bid so that when you all

2:20:49have those discussions about how we want

2:20:50to fund an additional $60 million of

2:20:52approval that you have available for

2:20:54reimbursement, we can pull the trigger

2:20:56very quickly for projects and we don't

2:21:00>> um what private insurance identified as

2:21:04a result of that five million or

2:21:06whatever it is that you can do shovel

2:21:09regulation So primarily it would be

2:21:12projects at classical and green. Um

2:21:14grade be looking at a boiler

2:21:16replacement. We're also looking at a

2:21:17student centric investment over there.

2:21:19Perhaps an auditorium refresh. Um

2:21:22security is another project we'll be

2:21:24looking at. Classical also has um

2:21:27principal bar bless his heart. He's an

2:21:29amazing advocate for his school. He's

2:21:30got a little bit more grandeur visions

2:21:32than I think $15 million would be able

2:21:34to capture. His original budget was only

2:21:3620 million wouldn't have captured the

2:21:38ground. But we have to identify quick

2:21:40shuttle ready projects that we can do

2:21:42very very quickly at I said security

2:21:46enhancements HBAC at green and a

2:21:48classical window replacement part of

2:21:51that wasn't able to be done as part of

2:21:53phase two but they didn't have the

2:21:54budget for they'd like us to do now

2:21:56they'd also like us to take a look at um

2:21:59their auditorium their music um spaces

2:22:01as well they also would like to take a

2:22:03look at that you know outside the

2:22:04auditorium they have that lovely space

2:22:07currently it's underutilized

2:22:09You know, we heard some great

2:22:10conversations about can we turn that

2:22:12into a potential revenue generating

2:22:14thing. There's, you know, host actual

2:22:16events in outside that little

2:22:17auditorium. So, there's there's a lot of

2:22:19things that we need to at least give you

2:22:21guys one order of magnitude pricing on

2:22:23and I think we go back to school

2:22:25building committee and we say you take

2:22:26us to the shovel ready. Which one should

2:22:29we get to design?

2:22:30>> Uh, I have a question. Thank you,

2:22:33chairman. Um so Chris said we have $400

2:22:36million

2:22:37>> capacity cash

2:22:39>> in the last presentation two and three

2:22:42nothing from the last previous one into

2:22:44any of our capacity during these

2:22:47projects and that's not the reason why

2:22:48we're doing kind of prioritizations. No.

2:22:51So actually what actually what this MO

2:22:54does is it actually takes scope more

2:22:56scope out of the capital reserve and it

2:22:58puts it in the bottom fund. Okay.

2:23:00>> Because the budgets were slightly

2:23:01adjusted by rise down to the tune of

2:23:03about 2.5% we were able to take 2.5% or

2:23:07$13 million out of CRF and move that

2:23:10into bond. So we were able to to work on

2:23:13it.

2:23:13>> Yeah. question was just like if any cost

2:23:16in projects prior to this limited your

2:23:18ability to

2:23:19>> I can't speak for how how they borrow

2:23:21but I was told I've got $400 million and

2:23:24$469 million approval yeah we have to

2:23:27make that work

2:23:28>> correct we have $400 million of voter

2:23:30approval for the bas projects that

2:23:33funding has been identified explicitly

2:23:35for these with the exception of RFK

2:23:38which was expedited to increase

2:23:41>> thank before we move on quick question.

2:23:44Um I I'm pretty sure you've answered

2:23:45this already, but just to, you know,

2:23:47fully understand on my end, how well

2:23:52what the the $2 million and $3 million

2:23:54uh uh items for all the schools uh below

2:24:00Daniel Green. Um

2:24:03is that need identified already or like

2:24:05what are we just throwing numbers? So

2:24:08these numbers were prepared as part of

2:24:09your stage two. So left field didn't

2:24:11have a role in developing this, but I

2:24:14can tell you that the way it was

2:24:16designed was for maximum flexibility.

2:24:18You're always going to have to do an MA

2:24:20alignment. Some districts do many.

2:24:22That's why you see in the official

2:24:24documentation from RID, this is

2:24:25amendment one. Once we move forward with

2:24:28phase 4 A, we have a better idea of what

2:24:30we want to do in phase 4 B. There is the

2:24:33potential that these numbers do change

2:24:35again. you know, does Bishop become 20

2:24:37million? Does, you know, there there are

2:24:39ways that we can move this around, but

2:24:41for a number of reasons I'll get into in

2:24:43terms of risk management where I need to

2:24:45cut phase four. We just have to cut it

2:24:47forward. Delays at this point. Well,

2:24:51there's a whole bunch of

2:24:53>> All right, let's keep moving. Thank you.

2:24:57>> So, um through this through this up here

2:25:00as well, equity in terms of spending,

2:25:02that's important. So, here's a basic

2:25:04graph of how money was spent in phases

2:25:06one through three in this light green

2:25:08and how money was proposed to be spent

2:25:10in in phase 4. Um, as you can see,

2:25:13pretty relatively even across the best

2:25:17it can be across the board based on

2:25:18population, but this is a it's a great

2:25:21split in terms of identifying areas that

2:25:23didn't get spent really as much in

2:25:25phases

2:25:27uh in phases one and three and

2:25:29increasing those numbers in phase four

2:25:31to help drive a little bit equity in

2:25:33terms of the overall construction.

2:25:39So goals that we we talked about

2:25:41earlier, how can you continue to

2:25:43implement vision 2030?

2:25:46This program will get through 3,000 new

2:25:49or like new suit seats by 2030. A big

2:25:53part of this was being able to provide

2:25:54newer used access to new or like new

2:25:58seats across providence. And I have a

2:26:00slide that can show you how to do that.

2:26:02How can we maximize our available cash

2:26:04flow? at least 100% of the currently

2:26:06available funding at the highest

2:26:08reimbursement rate. So why does that

2:26:11matter so much? I'll get into this a

2:26:12little bit more detail. But our MOA

2:26:15technically expires on June 30th, 2030.

2:26:19However, our bonus points, it's an

2:26:21additional 10% reimbursement enshrined

2:26:23in state law outside of Providence

2:26:26expires on June 30th, 2029. So, we

2:26:30already have a year taken off our

2:26:32schedule that I need to build to or the

2:26:34district could forfeit over $40 million.

2:26:38How can we reduce non- educational

2:26:39operating expenses? Well, a carnival

2:26:41closure alone saves $500,000.

2:26:44We also believe we have the data to show

2:26:47this, not in this presentation, but

2:26:49transportation costs should be helped as

2:26:51well. B by by being able to have

2:26:53families with younger and older kids in

2:26:56the same school, it reduces the amount

2:26:58of students that might need to take the

2:26:59bus because your younger student and

2:27:01your older student now go to the same

2:27:03school, which takes a look at that.

2:27:04Also, we're building energy efficient

2:27:06building systems across all of the

2:27:08schools. It's going to save you a ton of

2:27:10money since you're operating across. As

2:27:11you can see in Nine, you're making do

2:27:13with a 30-y old boiler, a 28y old

2:27:15boiler, and a gold boiler. But by

2:27:18putting in energy efficient appliances,

2:27:20getting as much off fossil fuels as

2:27:21possible, we aren't going to be subject

2:27:23to these crazy heating rates that have

2:27:26just skyrocketed 75% over the last year.

2:27:30How can we prioritize permanent high

2:27:32quality learning environments? I already

2:27:33kind of talked about this. We're trying

2:27:34to remove expensive remediation scopes

2:27:38such as the soils at Coin Valley. And by

2:27:41combining projects, we're reducing the

2:27:43amount that we're paying on stuff that

2:27:45doesn't deliver outcomes. I'm not again

2:27:46I'm not paying two contractors. I'm not

2:27:48paying two sets of architects. I'm not

2:27:50paying two sets of overhead profit, two

2:27:52insuranceances, two bonds. Um what

2:27:55lessons have we learned from phases one

2:27:56and three and and how can we implement

2:27:58them in phase four? It's a great

2:28:00question that came up tonight. School

2:28:01building committee. A lot of things look

2:28:03great on paper, right? But until we

2:28:05actually put them into operation, we

2:28:07don't know if these are going to be the

2:28:08right solutions. And we've already

2:28:10received feedback from those teachers.

2:28:12Trust me, those teachers have let

2:28:13everybody know what they like and they

2:28:15don't like about some of these new

2:28:16designs and we can incorporate that into

2:28:18this and how can we sequence our

2:28:20projects to manage swing space across

2:28:22PPS. It's a reality that two of these

2:28:25projects are scheduled to to run behind

2:28:28which means that those two swing space

2:28:30options aren't available. So, as we

2:28:31looked at this plan, we looked at how

2:28:33are ways that we can swing students in

2:28:36space. Dela is a great example of that.

2:28:39How can we reduce the amount of swing

2:28:40space we need? If we don't swing kids

2:28:42out of Cardinal Valley, I don't use

2:28:44spring space for Cardinal Valley. And if

2:28:46we can sequence our work at Roger

2:28:49Youngwoods, we don't have to move the

2:28:51Youngwood students out of there for a

2:28:53whole. So, we have a whole year we don't

2:28:55have to swing those people out. So, that

2:28:56was a consideration because swinging

2:28:59students costs money. It's money that

2:29:01doesn't go into operation go, excuse me,

2:29:05money that doesn't go into your final

2:29:06project. So,

2:29:10we do want to talk about some cost and

2:29:12timeline risks. Um, as I mentioned, for

2:29:15this additional 10% reimbursement, all

2:29:18phase 4 A projects must be substantially

2:29:20complete by June 30th, 2029. I think Joe

2:29:23did a good job explaining what

2:29:24substantial completion is. But if we do

2:29:28not have all of our projects completed

2:29:30by that time, we lose up to $46 million

2:29:33investment, which will absolutely affect

2:29:35future bases of projects. If Crystal

2:29:38doesn't get those,

2:29:40>> well, I just want to clarify the

2:29:43reimbursement is based on our debt

2:29:45service. So, we are going to we don't

2:29:47necessarily lose 46 million.

2:29:52We theoretically would lose the

2:29:53reimbursement on the 46 million

2:29:55environment which equates to about $4

2:29:58million in increased cost to the

2:30:00operating budget.

2:30:02>> So what what's the um in terms of that's

2:30:06all has to do with ride reimbursement,

2:30:08right? Correct. So it goes from what is

2:30:10it 91 reimbursements? 81.

2:30:12>> So our base reimbursement rate for these

2:30:14projects is 80.201%.

2:30:17When you add that 10% on it brings you

2:30:19up to about 90%. So that $4 million

2:30:22represents about 10 million or 10% of

2:30:24the debt service payment that we would

2:30:26be making

2:30:27>> and that is state law or what what

2:30:31>> the bonus points expiring strong in

2:30:33state law. I would take it out to the

2:30:34legislature to to move that whether or

2:30:37not I mean provinces obviously it's a

2:30:39city in Rhode Island. I'm sure you guys

2:30:41have a lot of pressure that you can put

2:30:42on that. But I think what they're

2:30:44concerned about is that they expend the

2:30:46province. They have to expend the bonus

2:30:48points for the other two billion dollars

2:30:50for construction that's going on in the

2:30:52state. And I don't know if the state

2:30:55budget would be able to capture that

2:30:58additional bonus

2:31:01political

2:31:03we will cross

2:31:06collaboration I think is more. I like

2:31:09the collaboration better too, but it's a

2:31:11reality of what we're working with. By

2:31:12adding extra year without those bonus

2:31:14points,

2:31:16you know, who's to say, but we

2:31:18absolutely don't like if I'm going to

2:31:19get these projects completed on time and

2:31:22>> how did the con the rise in construction

2:31:25costs factor into that great slides on

2:31:28that too. Thank you, K. Set me up for my

2:31:30slides. So, so construction costs have

2:31:33increased annually. Our budgets are

2:31:35fixed. labor material costs have

2:31:37increased by 27. I have some slides on

2:31:39some data. And if we don't remain on

2:31:42schedule, cost increases could miss us

2:31:44case growth damage, right? If I'm not

2:31:46able to pull in that additional

2:31:49reimbursement on the $46 million, do I

2:31:52now need to have to reduce the cost of

2:31:54my projects to make sure that Crystal

2:31:56can still fund her capital that she

2:31:58needs to in terms of um

2:32:02there we go. So, let's talk a little bit

2:32:04about management on schedule. So again,

2:32:07everything drives back to the

2:32:08substantial completion date on June

2:32:1030th. So all of these tasks are

2:32:13dependent on the preceding task being

2:32:15complet.

2:32:20We're in schematic design. Right now

2:32:23we're asking for your this is a

2:32:25presentation, but we we will be asking

2:32:26for your approval to move this forward

2:32:28to contracting

2:32:30main to main [clears throat] schedule. I

2:32:32have to do what's called early release

2:32:33packages. I think you you saw what Joe

2:32:36Danti talked about how they buy the job

2:32:39specifically at certain times. They

2:32:40don't buy it all at once. So by using

2:32:43early release packages, I can extend

2:32:45this as long as I can, but I still can't

2:32:49move that end. So I can increase our

2:32:51ability to design, but that just means

2:32:53I'm condensing my construction schedule.

2:32:57Um bottom line, if I cannot get the

2:33:00early release package reviewed, bid

2:33:01awarded support for construction start

2:33:03from August, we're jeopardizing that

2:33:05additional fund because the schools

2:33:09probably will not be substantially

2:33:10complete by June 30. So like how

2:33:12confident are you in um

2:33:17uh start date August 26?

2:33:25It's going to depend on

2:33:27>> board of contract referral then back to

2:33:30this committee and approvals back to

2:33:33>> I don't know exactly but I know that I

2:33:35need to go to you and I need to go a few

2:33:36other people's contracts.

2:33:38>> Yeah.

2:33:41>> That'll probably have to be what the

2:33:43first six months of next year. Yes.

2:33:45>> Yeah. So we'll see those in the winter

2:33:47and spring. I think one of the questions

2:33:48about the date is it August of 26.

2:33:52>> Oh, sorry. Yeah.

2:33:54>> August.

2:33:55>> Yeah.

2:33:57>> Like, did we already do this?

2:33:59>> Yeah. No, sorry. That was confusing all

2:34:02those.

2:34:03>> Yeah. But chairman, they these contract

2:34:05amendments from the phase 4A will come

2:34:07to the board of contract and supply, but

2:34:09will have to be referred to to like the

2:34:11threshold of the contract. still come

2:34:12back here for approval with you guys

2:34:16>> in order to start.

2:34:19>> Um that'll be probably late spring.

2:34:22>> So um right now we currently have the

2:34:24design builders under contract for their

2:34:26original dollars as you can see. Some

2:34:29have changed pretty substantially. With

2:34:31that being said, I have millions of

2:34:32dollars available to me. I can keep them

2:34:34moving forward on design for the time

2:34:37being. But when I start buying those

2:34:38early release packages, steel, concrete,

2:34:42uh site work, those are very expensive

2:34:44packages. So we'll need an injection of

2:34:46cash prior to or approval of the

2:34:49contract prior to March April for me to

2:34:52get all these contractors in the ground.

2:34:57>> In terms of risk management costs, so

2:35:00the projects are delayed, we can expect

2:35:01additional cost increases. That's just

2:35:03our list. Our current budgets have

2:35:06accounted for forecast inflation until

2:35:082027. That is critical. The budgets, the

2:35:10MOA budgets that you see before you have

2:35:12included cost escalation to that date.

2:35:15However, if it pushes out past that, we

2:35:18can expect additional costs. So, just to

2:35:19give you an idea, PBI growth for school

2:35:22construction projects 5 to 6% higher,

2:35:25and I do have the data to back this up.

2:35:27Uh, higher material prices and labor

2:35:28costs increase over schematic design. is

2:35:31between 6 and 7%. And the forecasted

2:35:34increases for public K through12

2:35:36projects show signs of stabil

2:35:38stabilization of 36%.

2:35:41But this is critical here for current

2:35:43market conditions. I currently have fuel

2:35:45costs over a $150 more than they were

2:35:48when this MLA was considered as part of

2:35:50the 2024 approval. I am paying tariffs

2:35:52now. It limits my subcontractor supply

2:35:55market. A lot of stuff can be made in

2:35:57the USA. A lot of stuff still isn't or

2:35:59still cheaper to buy abroad. As an

2:36:02example, up until a few weeks ago, it

2:36:04was still cheaper for most of my

2:36:06projects to buy their steel in Canada

2:36:08because American companies increased

2:36:10their prices as the tariff went up. Why

2:36:13they did that is a whole different

2:36:15discussion, but they raised their prices

2:36:17because Canada had to raise their

2:36:19prices. So with this new tariff that

2:36:22just went into effect, I now have a

2:36:24$220,000 change order for more ste. So

2:36:27for us it's important to keep these

2:36:29projects moving forward to not subject

2:36:31ourselves to additional we have no idea

2:36:34what new tariffs can we put on but the

2:36:36faster I move through these projects the

2:36:38better chance I have of what the

2:36:40conditions are now they are to buy out

2:36:43if I can budget it now and we buy it out

2:36:45in March we remove a ton of risk on the

2:36:49project

2:36:51we're hopeful again prices start to dip

2:36:54down you know we're hopeful that um fuel

2:36:57costs go back down but they are absolute

2:36:59drivers of these projects.

2:37:03So just to give you an example, here's

2:37:05January 2024 when this was approved.

2:37:08This is producer price index for new

2:37:10school buildings construction pretty

2:37:12significantly. You can see that rate

2:37:14just in these two years. Something that

2:37:16I'm dealing with which absolutely

2:37:17affected the way alignment because the

2:37:20budgets that were set in 2024 don't ray

2:37:22true with the cost of construction. Now

2:37:24I don't know if anybody heard of

2:37:26forecast back then if you have been

2:37:28feeling a 7% growth in construction

2:37:30which is way above and beyond what

2:37:32traditional inflation is. Here's an

2:37:34example of new construction. These are

2:37:37both we took a look at how projects have

2:37:39changed during the bid period. So if you

2:37:41see here our bid period of 2024 to the

2:37:45bid period expected for us in 27 costs

2:37:48have just kept continuing to increase.

2:37:50So the sooner I can get these guys under

2:37:52contract and have them sign my guarantee

2:37:54maximum price to lock in with that cost

2:37:56the better for our projects and this is

2:37:59the same thing with unfortunately with

2:38:01addition renovation school construction

2:38:03projects the delta is lower because we

2:38:06don't have to buy so much new but as you

2:38:08can see between 2024 and 2026 you have

2:38:12doubled what you had from 2020

2:38:16to 2020. the substantial cost increases

2:38:19in the construction market which just

2:38:20makes us again want to move forward

2:38:23spot.

2:38:26So

2:38:28that was great.

2:38:30>> I have some green slides up now.

2:38:34>> So what we did as far as building the

2:38:36opportunity in Darrison, we took a look

2:38:38at just a just a renovation of the

2:38:41project. Not that we addressing any of

2:38:43the educational programming. We looked

2:38:45at a renovation addition. At a minimum,

2:38:47an addition would need to be put on this

2:38:48building for an elevator because it's

2:38:50currently not up to code in terms of

2:38:52mobility. And then we looked at a full

2:38:55new construction option. As you can see

2:38:57here with option one renovations without

2:39:01kind of a typical renovation, and while

2:39:03this may be true for preK grade schools,

2:39:05I think a little bit more of this would

2:39:06be in yellow if it was just a middle

2:39:08school to be fair. Um, you can see that

2:39:11a full renovation, just a basic

2:39:13renovation, doesn't really capture to a

2:39:15lot of these items that you would have a

2:39:18middle school, preK through eight or a

2:39:20new middle school level.

2:39:22So, this was just informing some of the

2:39:25next slides that we did take a look with

2:39:27an architect and a builder as well about

2:39:30what these innovation what these

2:39:32different options were to do from an

2:39:34educational advocacy perspective.

2:39:36As having said that, you can see

2:39:40The numbers that we have here, estimated

2:39:42costs for a renovation at NAR without

2:39:47going to be addressing a lot of the

2:39:48educational enhancements is $64 million.

2:39:52It's primarily a health and safety

2:39:53renovation with some student um

2:39:55accessible projects. But having said

2:39:57that, this 64 million is only costs, but

2:40:01it's not your full GMP value to build

2:40:04into that as well. The per ride soft

2:40:06will account for up to additional 20% on

2:40:08the project.

2:40:11Having said that, council grace, you are

2:40:14correct. If this was to stay a middle

2:40:15school renovation and not a prek through

2:40:18eight renovation, we could see this

2:40:19number drop. And the reason for that

2:40:21being is that if it stays a middle

2:40:23school, I don't have to run new plumbing

2:40:25into the building for prek and K

2:40:26classrooms. That's an educational

2:40:28requirement of PPSD. If I don't have to

2:40:31trench through that existing force,

2:40:34bring in new mechanicals, that is a cost

2:40:36savings. I will say that it's absolutely

2:40:38cost saving. However,

2:40:42what are cost drivers for any renovation

2:40:44specifically to navigate? No matter

2:40:46whether you need to do a middle school

2:40:47renovation or if you're building a prek

2:40:49renovation, unfortunately, a lot of the

2:40:51big cost drivers remain the same. Energy

2:40:55codes,

2:40:58upgrades to the lateral system. In terms

2:40:59of structure, we have to upgrade lateral

2:41:01systems. Accessibility, we still don't

2:41:04have an accessible route to the main

2:41:06entry. Doors at the rear of the building

2:41:07have ramp transitions which

2:41:10yes and no. Building systems is a big

2:41:13one. Existing HVAC right here is the

2:41:16major one. Systems do not provide unreal

2:41:19air quality. The systems should be

2:41:21replaced. So no matter what project you

2:41:23do here, you still have these call

2:41:25strikes for renovation, whether it's a

2:41:27middle school or prek through8

2:41:28renovation. Having said that,

2:41:30Councilwoman, we do expect that if you

2:41:33turn into a middle school as opposed to

2:41:35a regular middle school as opposed to a

2:41:37prek options, we estimate you're saving

2:41:39about $6 million and not having to run

2:41:41those plumbing include to prek and

2:41:44classrooms. Now, that being said, you

2:41:46still probably want to have some

2:41:47additional educational enhancements to

2:41:48their building, and we'd have to take a

2:41:50look at where that budget would be.

2:41:54So, lots of questions, I'm sure.

2:41:56>> Yeah. Well,

2:41:58what um

2:42:02um

2:42:04what is the significance of this ramp?

2:42:06um

2:42:09um accessibility

2:42:12may have ramps transition.

2:42:15>> So it's a it's an it's an equity issues

2:42:18and uh right now students if they have

2:42:20mobility issues they can't get to all

2:42:22floors in the building but you're also

2:42:23putting them into the back of the school

2:42:24as opposed to the main entrance. So,

2:42:26it's it does become inequities for those

2:42:29ramps. We'd have to triple check the

2:42:32elevations to make sure that they're

2:42:33100% EA compliant. They function as they

2:42:36need to right now. But the issue with

2:42:38ramps as opposed to elevators in a

2:42:40building is ramps are very long and have

2:42:42very low slopes. I can only go up,

2:42:47you know, 5%. I can only go up to 5%.

2:42:51So, if I'm building a very tall ramp, I

2:42:53need to go way out across the job site.

2:42:56that site is pretty condensed into that

2:42:58neighborhood. So, in order for me to

2:43:00redo these ramps, if you're looking at

2:43:01more site work or things like that, but

2:43:04it's just not

2:43:04>> cost effective.

2:43:05>> He keeps talking about elevators that

2:43:07there is an elevator an elevator that's

2:43:10not being curved. You can't get a

2:43:11motorized wheelchair in there. It

2:43:13>> is.

2:43:20I'm gonna look at this most of course.

2:43:27[clears throat]

2:43:28[laughter]

2:43:28>> So I think we've already had space

2:43:31conversation as part of this. I did keep

2:43:32the slide just in case to kind of see

2:43:34where space is moving. Final decisions

2:43:37on space will come down from PPS in

2:43:40November. But as we said for our

2:43:42projects only Bartan and Dr. believe

2:43:45their champion Robbie Williams will be

2:43:47swinging young will be swinging out

2:43:49through the year and when that year

2:43:51happens and you're familiar with much

2:43:53more spring space options on your table

2:43:55because all of these three phase three

2:43:57projects

2:44:02um seats in enrollment project

2:44:03enrollment someone asked a question

2:44:05about oh you did council about about

2:44:07enrollment the projected 2030 enrollment

2:44:10is right about here after the conclusion

2:44:13of phase 4 way you'll have relatively

2:44:17new seats or newer likely seats access I

2:44:21should say access and where students

2:44:22choose to go based on school conditions

2:44:24and based on school choice it's a

2:44:25different conversation but we will have

2:44:27access to those

2:44:30um if you take a look at what the future

2:44:32statement is after phase 4 a um nine

2:44:35elementaryaries 10 days two middles nine

2:44:39highs 18 brand new schools um and then

2:44:43some considerations consider nothing is

2:44:47set in stone but is there the potential

2:44:49to move one more elementary school

2:44:52right here you can see and I will say

2:44:54this slide was not developed by me they

2:44:56had this slide for a while

2:44:58investment in this school

2:45:02>> wait who was that developed by you guys

2:45:04didn't

2:45:05>> yes this was developed prior to

2:45:07>> do you know what the um highlighted ones

2:45:10are

2:45:12>> oh they just have to do phase uh phase I

2:45:15believe within these are all things

2:45:22>> I think

2:45:28>> I'm not sure

2:45:39we can say from you this

2:45:43find out that I'm preaching in my eyes

2:45:45trying to

2:45:47No. Um, but

2:45:51it didn't happen.

2:45:54Um,

2:45:56so again, this is not going to take any

2:46:05but

2:46:07does get a lot of work. I think that

2:46:11in terms of what the principal said his

2:46:13priorities were and I know we've spoken

2:46:15with you security industry safe and a

2:46:19student centered enhancement you can

2:46:21absolutely get that and get a really

2:46:23nice budget what money to spare we

2:46:26estimated boiler project between $2 and

2:46:28$3 million we did a touring renovation

2:46:32in North Providence of similar size for

2:46:34$1.8

2:46:35billion. HBC renovations can get

2:46:37expensive pretty quickly if we're doing

2:46:39a full one, specifically because of the

2:46:42age of the building, opening up

2:46:44ceilings, potentially exposing us to

2:46:46hazardous materials that have to be

2:46:48removed. It can drive up the cost as

2:46:50well. But $28 million with those other

2:46:53two being such kind of lowcost drivers,

2:46:56>> get a significant rational project.

2:47:01I guess like the issue though is that we

2:47:03don't have those 28 million dollars that

2:47:04identify,

2:47:06>> right?

2:47:17>> I I know we're coming to you all.

2:47:23We um I mean I'll say that this is our

2:47:26conversation.

2:47:30>> So I got a little bit more information

2:47:31on val in case anything's interested. I

2:47:33know the question came up. I think I've

2:47:35already touched on this but you know

2:47:38this was one of the main one of the

2:47:40first slides we have on when we develop

2:47:42ideas.

2:47:44Here's some examples some of the most

2:47:46issues but not immediate danger to

2:47:49students but before I can do anything to

2:47:51the school I need to solve this and

2:47:53that's going to be a major cost driver.

2:47:55You can see just major cracks, you know,

2:47:59doors Georgia separating um the school

2:48:03was built in a landfill.

2:48:05>> So I have a question. Um obviously you

2:48:10or anybody in this room built that

2:48:12school

2:48:14and it seems like it was built in 1999

2:48:172044 billion which was $89 million back.

2:48:23So that's a school that did not live out

2:48:25his lifespan or the investment that God

2:48:28was made in it.

2:48:29>> So um you the big question that all of

2:48:34us ask is how do we make sure that

2:48:37>> oh it's a great question. So I can't

2:48:39tell you what they did back those

2:48:40projects but I can tell you we're we're

2:48:42high and that's we've already done phase

2:48:44one environmental assessments. We've

2:48:46already started our outreach with with

2:48:48DM. In fact, one of the first calls that

2:48:51we had was for DN the very beginning of

2:48:52this project. We're also allocating

2:48:54significant resources within the budget

2:48:56to make sure that we are covered in case

2:48:58we run into any dirty soils. But the

2:49:01main thing about it is is that we're

2:49:02doing our due diligence to make sure

2:49:04that where we're building if it does

2:49:06need structural enforcement that we have

2:49:08that includes geotechnical

2:49:10investigations about soil strata. What

2:49:14um environment phase one environmental

2:49:15also takes a look at the history of the

2:49:17site. What was it used for? prior. So I

2:49:20can't tell you what happened during then

2:49:22but I can tell you that we are not

2:49:24looking back and we don't have the data

2:49:26to prove to you that we're not

2:49:32>> you know

2:49:34and we're basing that on the fact that

2:49:36this side of that building is

2:49:42um solid

2:49:43>> solster

2:49:47I don't I can't tell you why two schools

2:49:49built both are relative at the same time

2:49:51pretty much a lot of the same building

2:49:53materials and everything like that one

2:49:54why one was chosen to be on piles and

2:49:57the other one was chosen to be slab on

2:49:59grade maybe they started differently I

2:50:01don't have all the details on that but

2:50:03so far from all the work that we've done

2:50:06okay in terms of investigating the soils

2:50:09and things like that and the work we've

2:50:10done at Williams we haven't seen any

2:50:12safety issues now there is going to be a

2:50:15little bit of ledge that we're going to

2:50:16deal with at MLK so led I just basically

2:50:19exposed bedrock. We are going to have to

2:50:21trim some of that back. That does have a

2:50:24cost driver. But what we're currently

2:50:26doing is we're looking at ways to design

2:50:28that building to use the slope to our

2:50:30advantage because that's um that's that

2:50:33that site slopes pretty severely from

2:50:35one side to the other. So instead of us

2:50:37digging out that slope and that ledge,

2:50:40which is very expensive, how can we

2:50:42design the building to work within that

2:50:44in that so you're not spending a bunch

2:50:47of money on stuff that no one sees. So

2:50:50the current designs have done a pretty

2:50:52great job.

2:50:53>> Okay,

2:50:53>> another quick question. Um, it's

2:50:56probably hard to answer, but

2:50:59uh, a new school building construction

2:51:02in today's time, what's like the like

2:51:04what's like the lifetime that that folks

2:51:07are are shooting for? Obviously, I know

2:51:09like maintenance and neglect and all

2:51:11that traffic, but what's like the

2:51:13average lifetime that a new school being

2:51:16built in today's uh, day and age um,

2:51:18it's projected to have? So if you're

2:51:20just talking about building

2:51:21infrastructure and things like that, as

2:51:23technology changes, of course, subs will

2:51:26become to get obsolete a little bit

2:51:27quicker than 50 years. But for all of

2:51:29the products that we specify as part of

2:51:31these projects, as well as the line

2:51:33construction regulations, we have to

2:51:34design to a minimum of 50 years

2:51:36lifespan. Now, certain building

2:51:38components will be replaced before that

2:51:40such as your roofing systems generally

2:51:42last 30 years as opposed to 50 years. um

2:51:45HBAC systems as new technology comes in

2:51:48or we replace boilers at 20 years as

2:51:50opposed to 40 years there will be

2:51:52capital expenditures over that but the

2:51:54basic shelf designs is at least 50 years

2:51:59um you reminded me of something that

2:52:01James ask uh or reimbursement

2:52:06um a school has to stay open for how

2:52:09many years is there like a penalty that

2:52:12the city would have to pay for So we

2:52:14don't

2:52:16>> uh I do not I do not know I know during

2:52:19the fun

2:52:21that

2:52:23>> Wow

2:52:36service

2:52:39the school become vacant temporarily

2:52:42they maycept ception but once it is

2:52:45rolled off the botto

2:52:49so it's with the bond and not the ride

2:52:51reimbursement.

2:52:54>> So ride has some regulations about if

2:52:58you accept a newer and fewer bonus point

2:53:00which is an additional 5%

2:53:03you cannot reopen those schools as

2:53:07schools in the shortterm period. So

2:53:09let's say you were to close carnival val

2:53:12you were to keep it as an empty building

2:53:14and then five years from now you wanted

2:53:17to reopen it with your enrollment and

2:53:18things like that that would happen but

2:53:21having said that ride could try to claw

2:53:23back a little bit of that money. So for

2:53:26a lot of our clients, what they want to

2:53:28do is get that off the ropes as quickly

2:53:30as possible by transferring care of

2:53:32control of that building to the city or

2:53:34for a lot of our clients, they'll

2:53:35demonish the buildings because they're

2:53:37not heating it and mauling it and doing

2:53:39everything else that cost operation,

2:53:42>> right?

2:53:44>> That's cool.

2:53:46>> Um just enrollment alignment. I just

2:53:49have a slide on this just in case you're

2:53:51understood, you know, why again

2:53:52consolidation is needed.

2:53:55um similar details on enrollment

2:53:58alignment. Um here's a look at what

2:54:01group of post foreign school project in

2:54:04general

2:54:07and then I've also included upcoming

2:54:10statement of engagement across all of

2:54:12the projects

2:54:17and then here's some examples. So all of

2:54:20the all of the meetings that we've had

2:54:23per school are also listed out here. So

2:54:26you can see the types of engagement that

2:54:27we did, what the dates were, who those

2:54:30stakeholder

2:54:33were.

2:54:38>> Thank you for

2:54:44Any

2:54:51last

2:54:53questions,

2:54:55comments, concerns?

2:54:59>> No.

2:55:06>> Yes. Thank you, chairman.

2:55:10>> Thank you. for us. You touched upon a

2:55:12little bit, but could you kind of

2:55:13describe this committee again just an

2:55:15overview of your swing space plan um and

2:55:19identify what dependencies you have with

2:55:21previous phases and what schools are

2:55:24needed to swing into

2:55:27projects that were done in the previous

2:55:29phase and are there any convincing PBS

2:55:32looking to activate any um sites that

2:55:35are not currently being used? Um my just

2:55:39concern is that if anything is delayed

2:55:41what backup plans do we have to ensure

2:55:44that we are swinging

2:55:46>> that's why

2:55:48UC is doing for

2:55:51I would like to demolish this building

2:55:53for that first day as an example or

2:55:55start my demolition but we are looking

2:55:58at this as what is the bigger sin us

2:56:01starting a few weeks late and not

2:56:04demolishing the schools until we're

2:56:05absolutely sure about all the basic

2:56:07projects that's coming in on time

2:56:08because if we if we demolish a school

2:56:12and then you have no home for those 800

2:56:14students for even a week that's a pretty

2:56:17substantial problem. So once PPSD and

2:56:20the city give us 100% buy in start

2:56:23demolishing the schools but as a

2:56:25precaution I have our schedules start in

2:56:27August so that we absolutely know the

2:56:31substantial completion dates can hit on

2:56:32June 30th we can move students in before

2:56:35we start them.

2:56:37>> What schools are you depending on from

2:56:38phase two and three to get done swing

2:56:40in? Well, we've tried to mitigate that

2:56:42by by swinging in place in Delto, not

2:56:46moving that. Um, I think the two

2:56:49projects that that um that Joe mentioned

2:56:52that are tracking behind are the ones

2:56:54that we're we're looking at. Um,

2:56:57>> and

2:57:00uh and again, our schools don't swing

2:57:02into those. That's how we've worked out

2:57:03our plan, but there's a high level of

2:57:06confidence in the other schools

2:57:08completing on time. So, we don't we

2:57:10don't have that concern. But, I mean, if

2:57:12we're talking in worst case scenarios

2:57:14and one of those schools doesn't

2:57:15complete on time, I would have to hold

2:57:16demolition of one of my schools until

2:57:19we're sure that those kids can move.

2:57:21Which is why I'm I'm nervous about

2:57:23pulling the trigger on demolition until

2:57:25everyone feels really good about where

2:57:27we are.

2:57:32>> Did you want to answer?

2:57:33>> Yeah, I was um so here in Canada, we

2:57:36know we're going to be delayed. Um the

2:57:39the Messar and Pogy projects are

2:57:41currently on schedule such that we can

2:57:44utilize their current building and

2:57:46Laurel Hill as swing spaces for uh some

2:57:50of the phase four be moving into them.

2:57:53Obviously to the extent that OBC said

2:57:56schedule slips on those projects and

2:57:59they wind up no longer on track for

2:58:02completion by start school that would

2:58:04create issues for us. We do have one

2:58:07additional school that um is uh was

2:58:11under consideration state

2:58:14with the Lima school. Um but in a worst

2:58:17case scenario, we could use that as an

2:58:20option to solve for one of these

2:58:22additional projects or to uh become

2:58:26behind schedule.

2:58:30to Chris's point last last beh you know

2:58:34staying in place

2:58:38one of these

2:58:45followers

2:58:47>> not exactly for that um we all know is a

2:58:51fairly new

2:58:53>> which is not

2:58:55>> yes

2:58:57>> how are we going to make sure that we

2:58:59don't go through the same issue

2:59:02about the heating or air conditioning or

2:59:05whatever because they already have had

2:59:08issues.

2:59:09>> So

2:59:11are you changing what you put in? What

2:59:13what are you doing? Because we don't

2:59:15want to go through that.

2:59:16>> Let me just give you one statuto way

2:59:19that what happens before technically

2:59:21can't happen again. So there is a law

2:59:22task which doesn't believe 3% 3% of your

2:59:26operating budget every year has to go

2:59:28into the maintenance and repair of your

2:59:31schools. that did not exist prior to a

2:59:34few years ago. So, individual school

2:59:37budgets had a long

2:59:40encouraged the city at that time to not

2:59:43put an air conditioner in to put a deer.

2:59:46We're not doing that anymore.

2:59:47>> That's what I want. Okay. I'm sorry. I'm

2:59:50sorry. I was talking big picture. Uh

2:59:52well, you can you can finish yours too,

2:59:54but I want to that's not any other

2:59:58>> I think you know you have a difficult

3:00:01job as stewards of taxpayers are

3:00:04incredibly important but 60% of the city

3:00:07has students that do not attend schools

3:00:10right so you have to balance your budget

3:00:12every year that school what money goes

3:00:15into school funds and what money goes

3:00:17into not school funds and then before

3:00:20that 3% % operating requirement existed.

3:00:25We saw a lot of people trying to make

3:00:27sure that their budget would work and

3:00:28they would defer meanings, deferments,

3:00:30deferments, deferments. Now, by having a

3:00:33set standard you have to invest every

3:00:35year or you could potentially lose out

3:00:38on housing aid, it elimmits that ability

3:00:40to constantly defer you have 53% of your

3:00:43operating budget.

3:00:46>> I say I don't know. Uh oh.

3:00:50>> And it's a percentage of the school

3:00:51department's budget, not our operating

3:00:53budget.

3:00:56>> But when departments had to manage their

3:00:58budgets, we overall city budget deferred

3:01:01maintenance was one of those things that

3:01:03in every single island I did.

3:01:10>> That's it. I [clears throat] could use

3:01:12the air condition.

3:01:22>> I don't have any other questions. Does

3:01:24anyone else?

3:01:29>> Yeah. Yeah.

3:01:32Um uh Chris, I just want to thank you um

3:01:35a tremendous amount. Um, like I said,

3:01:37this is going to be uh continuous

3:01:40conversations.

3:01:41>> Yes.

3:01:41>> Um, you know, as honestly speaking, the

3:01:44the past two years have been a little

3:01:47difficult, you know, when we don't have

3:01:49full control of of our schools. Um, but

3:01:51but now that that's not the case

3:01:53anymore. Um, you know, and and we're

3:01:56seeing some challenges come up with some

3:01:59timelines and stuff. It's, you know, a

3:02:01huge responsibility that we all as 15

3:02:05city councilors um have to engage. I'm

3:02:08obviously want to give a huge shout out

3:02:10to Kyle uh from our staff who's been a

3:02:13tremendous amount of help and was

3:02:15>> going to continue to be a tremendous

3:02:17amount of help. Obviously, Brandon,

3:02:18thank you for being here as well.

3:02:21>> Um yeah, just want to say thank you and

3:02:23I'm excited to keep working as

3:02:26collaborative with you as possible.

3:02:28Crystal obviously

3:02:30seemed none of this is possible without

3:02:32you guys. So thank you. Um and with that

3:02:35being said I will entertain a motion to

3:02:37adjourn. Motion made by signing of

3:02:41animal saber.

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