2026-11-02 - Board of Contract and Supply Meeting

00:00I'm in love with the city of Providence

00:02Department of Contract and Supply

00:03meeting on Monday, November 2nd, 2026.

00:05Now we're going to go through the roll.

00:07>> Courtney Hawkins, present.

00:12>> Councilman Miguel Delgado,

00:14>> present.

00:16>> Councilman Gonzalo is absent. Councilman

00:18Ryan is absent. Sarah Silveria,

00:21>> present.

00:22>> Elaine Richards,

00:23>> present.

00:24>> [clears throat]

00:26>> Joseph Pinna,

00:26>> present.

00:28>> Patricia High Paint is absent. Jamar

00:31Wilson is absent. John Artinian,

00:33>> present.

00:35>> Dante Bellini,

00:36>> present.

00:37>> Thomas Morgan,

00:38>> present.

00:39>> We have eight present, four absent. We

00:41have a quorum.

00:41>> I'd like to entertain a motion to elect

00:43myself chairperson.

00:44>> So moved.

00:45>> Second.

00:45>> Motion made by Director Pinna, seconded

00:47by Director Richards. All in favor,

00:48>> aye.

00:49>> all opposed,

00:50>> aye.

00:50>> It is so voted. Please let the record

00:52reflect that Director Richards has been

00:53elected as the chairperson.

00:55>> So noted.

00:56>> I'd like to entertain a motion to go to

00:58Section B, opening of bids.

01:00>> So moved.

01:01>> Second.

01:01>> Motion made by Director Richards,

01:03seconded by Director Delgado. All in

01:04favor,

01:05>> aye.

01:06>> All opposed,

01:07>> aye.

01:08>> On Section B, opening of bids, Item 1,

01:10Department of Housing and Community

01:11Services, Behavioral Health Outreach,

01:13one-year contract with two one-year

01:15extensions.

01:16>> Two bids.

01:42>> Providence Center for $235,957.

01:47>> Is that it?

02:06>> East Bay Community Action Program

02:08$688,825.

02:14Item two, Department of Housing and

02:15Human Services Home Air Ready Technical

02:18Assistance Services

02:20>> Is that going to be advertised in the

02:21budget?

02:24>> Item three, Department of Park Site

02:26Improvement at George Park

02:28eight inch apex.

02:43>> Is it civil or is it not?

02:49>> Mel City Construction $486,985.

03:08Also item seven, construction $340,500.

03:48McCallson Landscaping

03:52$352,776.

04:09>> I trust corporation $324,000.

04:20Can I have others? $330,300.

04:35You got masonry $290,000.

04:47Your works in $269,680.60.

05:04Green Angels landscape and construction

05:06company $206,600.

05:11Item four, Department of Planning and

05:13Development Downtown Highway Bay

05:15activation and redevelopment

05:17>> The deadline has been extended to

05:19November 16th, 2026.

05:21>> Item five, Department of Public Property

05:23bundle furniture provider Providence

05:25public schools five year PK through

05:27eight schools

05:28>> The deadline has been extended.

05:40>> W Mason $8,338,639.74.

05:47Item six, Department of Public Property

05:49Providence City Hall envelope

05:51restoration phase one

05:52>> The deadline has been extended to

05:54November 16th, 2026.

05:56>> Item seven, Department of Public Works

05:58sodium fluoride

05:59>> But you see

06:00there are no bids decided and being

06:02re-advertised.

06:03>> Item eight, Department of Public Works

06:05ambulance and fire services and SCBA

06:08>> I'll bid in the zone and we'll be moving

06:09on the addendum to the third notice.

06:25>> Director De Barrios.

06:28I'd like to entertain a motion to

06:29approve this.

06:30>> So moved.

06:31>> This completes the opening of bids. I'd

06:32like to entertain a motion to refer the

06:34bids to the clerk's office.

06:35>> So moved.

06:36>> Okay. Motion made by Director De Pinas,

06:37seconded by Director Richards. All in

06:39favor? All right. All those the eyes

06:41have it. I'd like to entertain a motion

06:43to go to section C

06:44advertisements.

06:45>> So moved.

06:46>> Seconded. Motion made by Director De

06:48Pinas, seconded by Director Richards.

06:49All in favor? All right. All those the

06:51eyes have it. Um

06:53is there an item on the second reading?

06:55>> Yes, we do have a walk-on ad for um the

06:59police department. It'll be for purchase

07:02armor's equipment, Geissele Super Duty

07:05Mod 1-L.

07:08Um it'll be opening on November 16th,

07:102026.

07:12>> I'd like to entertain a motion to

07:13approve the advertisements in section C,

07:16including the walk-on advertisement and

07:18re-advertising items pulled out from

07:20section B.

07:22>> So moved.

07:22>> Second.

07:23>> Motion made by Director Richards and

07:25Director Winger and Director De Pinas.

07:29All those

07:29>> [laughter]

07:30>> the eyes have it. I'd like to entertain

07:32a motion to go to section A for review.

07:35>> So moved.

07:37>> Motion made by Director Winger, seconded

07:39by Director Richards. All in favor?

07:40>> Aye.

07:41>> All those the eyes have it.

07:43Now Director De Pinas, do you have any

07:44items you'd like to review?

07:45>> Um yes, ma'am. Chair, thank you.

07:48Um

07:49Item number 19, release of city real

07:51property.

07:53This is a left field. This is a change

07:55order number one for 2018 to four

07:57additional services from a part-time

08:00project manager.

08:01Um do you know specifically like what

08:03that to know?

08:04Is this the contract that this project

08:06manager is going to have the amount?

08:08>> It's an addendum

08:11I was doing this on the same day.

08:15Okay, so that's actually something like

08:16the system works that we needed some of

08:18these tools.

08:19>> Sorry, say that again.

08:20>> I've been like the system

08:21>> the revolving door

08:22>> Yeah, no, I'm

08:23I'm going to say that.

08:25>> Fire safety, like whatever the unit is.

08:27>> So like I hope but like the generator

08:29stuff.

08:29>> Yeah, well, stuff like that, correct.

08:32>> Got you.

08:32Um

08:33then you are not one and then the other

08:36one is

08:38uh item 21 right under it. So that is

08:40change order for Justin Bradford from

08:43there.

08:44Is this more just unforeseen

08:46circumstances or are these things that

08:48maybe in the beginning we couldn't do

08:50what we were aware of?

08:51>> So I I had a conversation with uh

08:55uh Taylor about this.

08:58So this is

08:59uh the last change order

09:01for the building because the building is

09:03now open.

09:04>> Yeah.

09:05>> Um but uh 189,000 of that is going to a

09:09PPA. Most of that is in the change. Um

09:13Apparently the PPA didn't have that

09:14there. Um they didn't have to do a uh

09:18uh

09:21a a special uh violation for um and it

09:25became necessary to have it.

09:27Uh along with that was uh underground

09:29services.

09:30Um we had to do a chimney cap on the old

09:33chimney. Uh networking changes and

09:36landscaping that apparently they found

09:37in the beginning was not in the plans in

09:38the area.

09:40Um but so pretty much that's that's what

09:42it all comes down to and

09:44she also uh wrote that important to note

09:47that this is the last change order and

09:50it's grant funded and so no city money.

09:54>> Is that it now?

09:55>> Okay, thank you Anthony.

09:56Um then my last one will be uh the item

09:59under that is item number 20.

10:02Um this is a change order for number

10:06two.

10:07Uh change order number two at the uh

10:09fire station on North Main Street. Just

10:11looking at the, uh, the deficiencies

10:13where they, again, where they identified

10:16in the early parts of the assessment or

10:17is this something that came out later

10:19that you guys discovered? And do you

10:20feel like this covered the full extent

10:23of the water infiltration or is there

10:25going to be any more two doors?

10:26>> So, with with the two projects that is

10:29broken with the Branch Ave fire station

10:31and North Main Street fire station,

10:34uh,

10:35we we have terrible water

10:38uh,

10:39and

10:40within, uh,

10:42all all the roofing structures uh, the

10:44both buildings.

10:45So, Branch Ave in particular, uh, has

10:49had, uh, major

10:52uh, water intrusion problem with the

10:54direct what we had to do in an

10:56emergency, uh, repair

10:59back corner of the building. The bricks

11:01were literally coming off.

11:03So,

11:04I believe

11:05So, uh, part of what this change order

11:07was for is from, uh, what they found

11:10when they were doing the roof

11:11replacement.

11:12I was that thing was coming down.

11:15Um, and then other items like the

11:18windows and stuff that weren't

11:20originally, uh, discovered.

11:22Uh, in the initial building

11:23[clears throat] meeting.

11:25>> And so, you think after this it'll be

11:26comprehensively just fixed?

11:28>> What type?

11:28>> Water type.

11:29>> Yes.

11:30>> Thank you.

11:31Much appreciated.

11:32>> Thank you, Anthony.

11:33>> Anthony, you might want to just, um,

11:34identify yourself for the record for the

11:35clerks.

11:36>> Anthony Alvarez, Director of Public

11:38Works.

11:39>> Great job, Anthony. Thank you

11:40[clears throat] for that.

11:42>> I'd like to entertain a motion to

11:44approve items 1 through 29 in section M.

11:47Votes.

11:47>> So moved.

11:48>> Second.

11:49>> Motion made by Director DePina, seconded

11:50by Director Richards. Madam Clerk, roll

11:52call.

11:55Courtney Hawkins.

11:56>> Aye.

11:57>> Kyle Delgado.

11:59>> Aye.

12:00>> Councilman Gonzales is absent.

12:01Councilman Ryan is absent. Sarah

12:03Solmaria.

12:04>> Aye.

12:05>> Elaine Richards.

12:06>> Aye.

12:07>> Joseph DePina.

12:08>> Aye.

12:09>> Councilman Vega is absent. Tamara

12:11husband is absent. John Armeni.

12:14>> Aye.

12:15>> Don Blaney.

12:16>> Aye.

12:17>> Thomas Morgan.

12:18>> Aye.

12:19>> You have eight ayes, zero nays, four

12:21absent. The motion carries, the matters

12:23are approved. I'd like to entertain a

12:25motion to go to section D for one

12:26minute.

12:28>> So moved.

12:29>> I'll second.

12:29>> Motion made by Director Blaney, seconded

12:31by Director Picardo. All in favor.

12:33>> Aye.

12:33>> Opposed, the ayes have it. The board's

12:35been provided a copy of the minutes from

12:36the Monday, October 19th meeting. Are

12:39there any errors or corrections?

12:42>> I'll listen to this.

12:45>> Does anyone abstain?

12:47>> He needs to abstain.

12:47>> Okay.

12:49I'd like to entertain a motion to

12:51approve the minutes of October the 19th

12:53with the declaration of receipt.

12:56>> So moved.

12:57>> Second.

12:58>> Motion made by Director DePena, seconded

12:59by Director Armenion. All in favor.

13:01>> Aye.

13:02>> Opposed, the ayes have it. I'd like to

13:04entertain a motion for adjournment.

13:07>> Second.

13:08>> Motion made by Director Blaney, seconded

13:09by Director Armenion. All in favor.

13:11>> Aye.

13:12>> Opposed, the ayes have it. This meeting

13:13is adjourned.

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