2026-09-10 - Planning and Zoning Commission

00:00:03Good evening, and welcome to the City of Springfield's Planning and Zoning

00:00:06Commission. I'll call the September 10th, 2026, meeting to order.

00:00:10Just a few housekeeping items before we get started tonight.

00:00:13I'd like to ask everyone to please silence your electronic devices.

00:00:18If there is an item on the agenda that you wish to speak to, you will need to sign

00:00:23up by filling out one of these cards and handing that to city staff up here in the

00:00:27front of the room before the project title is read.

00:00:30Only persons who have signed up prior to the reading of the item will be allowed to

00:00:34speak. With the exception of the applicants or their representatives, speakers will

00:00:39be called in the order your cards are turned into staff.

00:00:43When it is your turn to speak, we ask that you come to the podium and state your

00:00:47name and address for the record. Please make your comments to the Planning and

00:00:51Zoning Commission, not to city staff or to anyone in the audience.

00:00:55Each speaker will be limited to a single presentation unless Commission otherwise

00:00:59permits or if a speaker is recalled to a podium to answer Commission's questions.

00:01:05You will have five minutes in which to give your testimony.

00:01:08The timer is located on the screen up here at the front of the room.

00:01:11When the timer gets to 30 seconds remaining, it will turn red, and then it will

00:01:15completely disappear when your time is up.

00:01:19If a speaker is representing or speaking for a group of people, Commission may

00:01:23allow additional time if that is requested in advance.

00:01:27Please remember that this is a public hearing, and all sides have the right to give

00:01:31testimony. Please respect their right to do so.

00:01:35Finally, all motions made by Commission will be made in the affirmative, even

00:01:39though individual commissioners may choose to deny a particular case. Ms.

00:01:44Werland, could we have roll call, please?

00:01:49Lane Hunton.

00:01:50Here.

00:01:51Helen Gunther.

00:01:52Here.

00:01:52Jennifer McClure.

00:01:53Here.

00:01:54David Hochwirth. Absent. Christopher Souliere.

00:01:58Here.

00:01:59Eric Pauley.

00:02:00Here.

00:02:00Dan Scott.

00:02:01Here.

00:02:02Brandy Morris.

00:02:03Here.

00:02:03Randall Doning.

00:02:04Here.

00:02:07Commissioners should have received draft minutes from the August 13th, 2026,

00:02:12meeting. Are there any changes or corrections to those minutes?

00:02:21I thought they were fixing that.

00:02:25Can I get a motion from Commission to approve those minutes?

00:02:31Motion to approve.

00:02:31Could I get a second?

00:02:33Second.

00:02:33I have a motion from Commissioner Souliere and a second from Commissioner Pauley.

00:02:37Will Commission please vote?

00:02:48And those minutes are approved. Communications from staff. Mr. Hosmer?

00:02:52Yes. There are no communications from staff except for the information that we

00:02:56submitted in the packet.

00:03:01We'll move on then to our consent agenda.

00:03:03Tonight, we have four items on that agenda. Ms.

00:03:07Werland, have you received any requests to have an item removed from the consent

00:03:11agenda?

00:03:12No.

00:03:13Does anyone in the audience wish to remove an item from the consent agenda?

00:03:19I see none. Will anyone on Commission wish to remove an item from the consent

00:03:25agenda?

00:03:26I see none. Could I get a motion from Commission to approve the consent

00:03:32agenda as presented?

00:03:37Could I get a second?

00:03:38I'll second.

00:03:42I have a motion from Commissioner Scott and a second from Commissioner Souliere.

00:03:46Will Commission please vote?

00:03:55Come on, darling.

00:03:57It's

00:04:04slow.

00:04:21The consent agenda is approved.

00:04:25I would like to ask for a motion to amend the agenda to allow item 6.3, to be

00:04:31moved to the top of the agenda. Could I get a motion from Commission to move that

00:04:37item? Commissioner Scott.

00:04:39I move to amend the agenda. Whoops, let me get my microphone on.

00:04:44I move to amend the agenda to allow item 6.3 Z26, 2026,

00:04:50conditions

00:04:52288 before item 5.1, unfinished business.

00:04:57Could I get a second?

00:05:00Second.

00:05:01I have a motion from Commissioner Scott and a second from Commissioner Pauley.

00:05:05Will Commission please vote on the motion to amend the agenda?

00:05:18That amendment is approved. Mr. Hosmer, could you read item 6.3, please?

00:05:24Yes. This is Z26-2026, a condition 288.

00:05:29It's located at 2900 South National Avenue and 2900 South National Avenue, Suite A.

00:05:38The applicant has requested that this item be postponed to the October 15, 2026,

00:05:43meeting of Planning and Zoning. Could I get a motion from Commission for that

00:05:46postponement? Commissioner Scott.

00:05:49I move to postpone Z26, 2026, conditions

00:05:54288 to the October 15th meeting.

00:05:58Could I get a second?

00:06:01Second.

00:06:01I have a motion from Commissioner Scott and a second from Commissioner Morris.

00:06:06Will Commission please vote?

00:06:18And that item is postponed to the October 15th, 2026, meeting.

00:06:23Returning to unfinished business, Mr. Hosmer, could you read item 5.1, please?

00:06:32Yes. This is vacation 845 located at 2616, 2626 West College Road and

00:06:382630, 2638, 2643, 2646 West Olive Street and

00:06:432026 North Scenic Avenue.

00:06:48The applicant on this item has requested that it be postponed to the October 15th,

00:06:532026, meeting. Could I get a motion from Commission for that postponement?

00:06:57Commissioner Scott.

00:06:59Make a motion to postpone vacation 845.

00:07:03Could I get a second?

00:07:05Second. Could that motion have a specific date, please?

00:07:09To the October 15th meeting. Thank you.

00:07:14Is your second still good, Commission? Thank you. All right.

00:07:17I have a motion from Commissioner Scott and a second from Commissioner McClure.

00:07:22Will Commission please vote?

00:07:30And that item has been postponed to the October 15th, 2026, meeting. Mr.

00:07:35Hosmer, could you read item 5.2, please?

00:07:38Yes. This is preliminary plat of Horizons at the Ridge, first edition.

00:07:43It's at 1012 West Buena Vista Street.

00:07:47The applicant on this item has requested that it be postponed to the October 15th,

00:07:522026, meeting. Could I get a motion from Commission for that postponement?

00:07:56Commissioner Scott.

00:07:58I move to postpone preliminary plat of Horizons at the Ridge, first edition, to the

00:08:04October 15th meeting.

00:08:07Could I get a second?

00:08:09Second.

00:08:09I have a motion from Commissioner Scott and a second from Commissioner Souliere.

00:08:13Will Commission please vote?

00:08:23And that item is postponed to the October 15th, 2026, meeting.

00:08:29Mr. Hosmer, could you read item 5.3, please?

00:08:33Yes. This is Z11-2026. It's at 1349 North Wabash Avenue.

00:08:40The applicant on this item has requested that it be postponed to the October 15th,

00:08:452026, meeting. Could I get a motion from Commission for that postponement?

00:08:49Commissioner Scott.

00:08:51I move to postpone Z11-2026 to the October 15th meeting.

00:08:57Could I get a second?

00:09:00I have a motion from Commissioner Scott and a second from Commissioner Morris.

00:09:04Will Commission please vote?

00:09:17And that item has been postponed to the October 15th, 2026, meeting. Mr.

00:09:22Hosmer, could you read item 5.4, please?

00:09:25Yes. This is Z-12, 2026. It's located at 1348 North La Fontaine Avenue.

00:09:33The applicant on this item has requested that it be postponed to the October 15th,

00:09:392026, meeting. Could I get a motion from commission for that postponement?

00:09:43Commissioner Scott.

00:09:44I move to postpone Z-12, 2026, to the October 15th meeting.

00:09:50Could I get a second?

00:09:54I have a motion from Commissioner Scott and a second from Commissioner Pauli.

00:09:58Will commission please vote?

00:10:08That item is postponed to the October 15th, 2026, meeting.

00:10:14Mr. Hosmer, could you read item 5.5, please?

00:10:18Yes. This is Z-13, 2026, located at 1344 North La Fontaine Avenue.

00:10:25The applicant on this item has requested that it be postponed to the October 15th,

00:10:292026, meeting. Could I get a motion from commission for that postponement?

00:10:34Commissioner Scott.

00:10:35I move to postpone Z-13, 2026, to the October 15th meeting.

00:10:41Could I get a second?

00:10:47I have a motion from Commissioner Scott and a second from Commissioner Soulliere.

00:10:50Will commission please vote?

00:11:00That item is postponed to the October 15th, 2026, meeting. Mr.

00:11:05Hosmer, could you read item 5.6, please?

00:11:10Yes. This is conditional use permit 487. It is located at 1601 East Cairo Street.

00:11:15This will be presented by Monica Piercey.

00:11:22All right. Good

00:11:24evening, everyone.

00:11:25Mm-hmm.

00:11:26This is a request to approve the conditional use permit to allow an accessory

00:11:31dwelling unit

00:11:33on a RMX-1 lot that is under 6,000 square feet.

00:11:41So the applicant is requesting that an ADU be approved on a lot that is

00:11:465,600 square feet, which is below the 6,000 square foot minimum.

00:11:53So that's why this case is in front of you today.

00:11:59The applicant intends to utilize an existing building on the site, so no new

00:12:04construction is proposed at this time.

00:12:09All ADUs are required to meet the material

00:12:13design requirements listed in Article 5, and the existing structure does meet those

00:12:18requirements currently.

00:12:23The proposal is consistent with the Center City neighborhood place type, which

00:12:27encourages infill,

00:12:30diversified housing options, and compatible small-scale development.

00:12:35Staff does recommend approval based on the proposal's conformance to the

00:12:40comprehensive plan and findings of fact listed in the staff report.

00:12:45Something to note about conditional use permits, under the new Land Development

00:12:50code, Planning and Zoning Commission does have the final approval, so this item

00:12:54will not go to City Council.

00:12:57I'm happy to answer any questions.

00:12:59Does commission have any questions for staff?

00:13:04Doesn't look like we do. Thank you very much.

00:13:07We will go ahead and open a public hearing on this matter.

00:13:10Is the applicant or applicant's representative here?

00:13:14Mark McNelly?

00:13:16Yes.

00:13:17Good evening.

00:13:19Good evening.

00:13:20Yeah.

00:13:22So we were paying attention to the rezoning and then the purpose of using RMX-1

00:13:28lots for similar usage and missed that it was under the 6,000 square feet.

00:13:32And so that's what caused us to have to go through this, which I've really enjoyed

00:13:36going through the process. For future, I'm getting pretty new at this, just three

00:13:41and a half years in real estate investing. But yeah, I think Ms.

00:13:45Piercey laid out well. We followed all the way through the process and didn't do

00:13:50any new construction. We did put a new electrical meter in the back so that that

00:13:55then it would have their own CU account, and it was all done, permitted and

00:13:58everything. Put in a new pole for us even. The city did.

00:14:02But if you have any questions, it's coming.

00:14:05Does commission have any questions for the applicant?

00:14:10Commissioner Soulliere?

00:14:11Good evening. Thank you.

00:14:16Yeah. Good evening.

00:14:19Is the building currently being used right now?

00:14:22Yeah. Rental units.

00:14:23Correct. It's currently being-

00:14:25Long-term rental.

00:14:26Okay. Correct.

00:14:29Any other questions for the applicant? Doesn't look like we do, sir.

00:14:35Okay.

00:14:35Thank you very much. Is anyone else here to speak to this case?

00:14:40That was our final speaker.

00:14:41Seeing none, we will close the public hearing.

00:14:44Could I get a motion from commission?

00:14:47Commissioner McClure.

00:14:51I move to adopt the staff's responses in attachment two to the staff

00:14:57report as the findings of fact and recommend approval of the CUP-487

00:15:03subject to the conditions listed in attachment one to the staff report.

00:15:09Could I get a second?

00:15:12I have a motion from Commissioner McClure and a second from Commissioner Gunther.

00:15:18Any questions or comments from commission before we vote?

00:15:25Seeing none, will commission please vote?

00:15:36And that item is approved. We'll move on to public hearings. Mr.

00:15:40Hosmer, could you read item 6.1, please?

00:15:44Yes. This is Z-23, 2026, and this is a citywide appeal, and it's located at

00:15:491469 South, I'm sorry, North Rogers Avenue.

00:15:52This will be presented by Michael Sparling.

00:15:57Good evening, commissioners. This is a rezone from GC, General Commercial, to

00:16:02RMX-1, Mixed Density Neighborhood Low.

00:16:07It is located on the corner of Division and Rogers and has that Rogers address.

00:16:14As Bob stated, this is an appeal of the April 26th citywide remapping.

00:16:21Staff accepted these appeals if the property owner believed it was made in

00:16:27error. We reviewed this and said that they could go forward with a

00:16:32rezoning application, and that's why you're seeing this tonight.

00:16:36The reason is the GC zoning made the existing duplex nonconforming.

00:16:42This application would make it conforming.

00:16:46Applicant intends to rehabilitate the existing duplex structure.

00:16:50Property is located within the Center City neighborhood, and one of the supporting

00:16:56uses there, or several of them, are

00:17:00single-family attached and low-intensity housing.

00:17:03Staff recommends approval based on the proposal's general conformance to the

00:17:07comprehensive plan and findings of fact.

00:17:09If this moves forward, it'll have a public hearing at City Council on

00:17:15October 12th. I'd be happy to answer any questions.

00:17:19Does commission have any questions for staff? Commissioner Scott.

00:17:25Only by this property. It appears to be a new building.

00:17:28Is there any reason that the rezoning wasn't taken care of before a building permit

00:17:32was issued? It wasn't. I don't think it's a new building.

00:17:36It's just been rehabilitated. And yeah, I spoke with the owner.

00:17:39They were able to continue with the rehabilitation before.

00:17:45But moving forward, they'd like to change it from a nonconforming use to a

00:17:48conforming use. It makes things a little easier when the property is transferred in

00:17:53the future of obtaining loans and that.

00:17:56Okay. Thank you.

00:17:58Any other questions for staff?

00:18:03Doesn't look like we do. Thank you very much.

00:18:05We'll go ahead and open a public hearing on this matter.

00:18:08Is the applicant or applicant's representative here?

00:18:11Kyle Winchell?

00:18:21Hello, I'm Kyle Winchell. We own the property at 1469 North

00:18:26Rogers.

00:18:29So we bought it. It currently had a blighted case on it.

00:18:32The exterior siding was falling apart. They had painted plywood on some of it.

00:18:38We came and put new siding on it, soffit, fascia, windows, doors.

00:18:44So it looks pretty brand new on the outside. Do you guys have any questions for me?

00:18:50Does the commission have any questions for the applicant?

00:18:59Thank you for taking on the project.

00:19:02Yeah.

00:19:02We need more of you.

00:19:04Just getting started in real estate, and in just under a year, so still learning,

00:19:09and this is the first time I've had to go through this process.

00:19:11Good luck to you.

00:19:12Thank you.

00:19:13It doesn't look like we have any other questions for you, sir. Thank you very much.

00:19:17Thank you, sir.

00:19:18Is anyone else here to speak to this case?

00:19:21That was our final speaker.

00:19:22Seeing none, we will close the public hearing.

00:19:24Could I get a motion from commission?

00:19:30Commissioner Polley.

00:19:32I move to recommend approval of rezoning case Z-23-2026.

00:19:38Could I get a second?

00:19:42I have a motion from Commissioner Polley and a second from Commissioner Morris.

00:19:46Any questions or comments from commission before we vote?

00:19:51Seeing none, will the commission please vote?

00:20:01And that item is approved. Mr. Hosmer, could you read item 6.2, please?

00:20:07Yes. This is Z-25.26, and it's a citywide appeal as well, and it's located at

00:20:134233 and 4297 South Hillcrest Avenue, and 4268 and

00:20:184270 South Hillcrest Avenue. This will be presented by Michael Sparling as well.

00:20:27This is a rezoning from GC,

00:20:30General Commercial, to LIC, Light Industrial Commercial.

00:20:35To go through a little bit of history on this property,

00:20:40when it was still in the county, an irrevocable petition and consent to annexation

00:20:45agreement was made with this property when sanitary sewer was extended to

00:20:51the property. It was annexed recently on January

00:20:572025. The city took action on that consent to

00:21:03annexation at that time. It retained its county zoning, and then the citywide

00:21:08remapping translated the county C-2 zoning to GC,

00:21:14General Commercial. The property owner has appealed this,

00:21:20and because it has led to some non-conforming uses in the existing

00:21:26buildings, the property developed in the county and there's no plans to redevelop,

00:21:32but just to make these uses that they are conforming.

00:21:37The comprehensive plan identifies the property within the city corridor place type.

00:21:43The primary uses

00:21:46in that place type are office, retail, sales, service, and maker, artisan, and

00:21:51innovation spaces. Supporting uses in that place type are personal and outdoor

00:21:56storage, as listed as supporting use.

00:22:01The LIC district provides primarily service, employment, manufacturing, and

00:22:06distribution uses at a scale, intensity, and format that won't have a

00:22:11significant impact on adjacent uses.

00:22:17With the new land development code, the LIC district is limited by size and

00:22:22intensity. There are several categories that allow smaller types

00:22:28of artisan spaces

00:22:32and uses. The existing uses,

00:22:36there's a mix, but the ones that are non-conforming generally are the ones that are

00:22:42an office-warehouse combination.

00:22:45And

00:22:47when they're above 50% more floor area and warehouse

00:22:55per unit, then that's when the GC district no longer allows that type of use.

00:23:03That's a picture of the two buildings there on Hillcrest.

00:23:08And then again, no plans to redevelop.

00:23:10This is just an appeal of the citywide remapping.

00:23:15Staff recommends approval based on the general conformance with the comprehensive

00:23:18plan. City Council is scheduled to hold a public hearing on October 12th.

00:23:24I'd be happy to answer any questions.

00:23:27Does the commission have any questions for staff?

00:23:32Doesn't look like we do. Thank you very much.

00:23:35We will go ahead and open a public hearing on this item.

00:23:38Is the applicant or applicant's representative here?

00:23:41No.

00:23:42The city is standing in as the applicant on these

00:23:48procedural changes. So is there anyone else here to speak to this case?

00:23:53Yes, Garrett Stancer.

00:24:05Is Mr. Stancer here?

00:24:09Is there anyone else here to speak to this case?

00:24:11That was our final speaker.

00:24:13Seeing none, we will close the public hearing.

00:24:16Could I get a motion from the commission?

00:24:26Chris Scott.

00:24:27Commissioner Souliere.

00:24:28I move to recommend the approval of rezoning case Z-25-2026.

00:24:35Could I get a second?

00:24:36I second.

00:24:37I have a motion from Commissioner Souliere and a second from Commissioner Polley.

00:24:42Any questions or comments from commission before we vote?

00:24:46Seeing none, will the commission please vote?

00:24:57That item is approved.

00:25:01Item 6.3 was postponed earlier. Mr.

00:25:05Hosmer, could you read item 6.4, please?

00:25:08Yes. This is Z-27-2026. It's conditions number 287, and it's located

00:25:14at 1435 West Alameda Street, and this will be presented by Daniel Nell.

00:25:24Good evening, commissioners. This evening, I have before you a pretty

00:25:28straightforward request. This is a request to rezone from the RMX-2

00:25:34zoning district with conditional overlay district number 115 to the RMX-3

00:25:39mixed-density high district, and this comes with a binding site plan,

00:25:45condition number 287. The reason that the applicant is coming before you this

00:25:51evening is because they'd like to convert three of the existing four vacant units

00:25:56they have in the multifamily buildings, and they want to make them active

00:26:01micro-efficiency units. They have no intention of expanding the

00:26:07multifamily at this site. I did have

00:26:12somebody contact me the other day and ask about that, and so just want to clarify

00:26:16that this is just for the existing structures that are there.

00:26:20They provided you with a binding site plan that shows how the

00:26:25landscaping for the site will be in compliance with the new code.

00:26:31But they really want to utilize the density that the RMX-3 allows

00:26:37for, and then also it will remove the limitations that the conditional overlay

00:26:42district number 115 placed on it, which limited it to 74 dwelling units total, and

00:26:48they would be going up to 77 dwelling units total for the particular site.

00:26:54As I mentioned, there's a binding site plan that you have in your staff report in

00:26:58your packets that they'll be required to comply with.

00:27:02The previous or their current zoning has a COD with a multifamily site plan that

00:27:08was approved with it, and so this is really just transitioning to a very

00:27:14similar site plan.

00:27:17The property is in the traditional neighborhood.

00:27:20However, it is a transition area, and the area's been zoned RMX-2, was transitioned

00:27:25from RMX-2 from the RMD district just recently in April.

00:27:31Staff does recommend approval of this based on the conformance of the comprehensive

00:27:35plan and the findings of fact. This requires a majority vote of those present this

00:27:39evening, and then city council will hear this on October 12th.

00:27:42I'm here to answer any questions you might have.

00:27:45Does the commission have any questions for staff?

00:27:51Doesn't look like we do. Thank you very much.

00:27:54We will open a public hearing on this item.

00:27:56Is the applicant or applicant's representative here?

00:27:59Yes, Ricky Haas.

00:28:03Good evening. Ricky Haas with Olsson, a civil engineer representing the property

00:28:08owner. I'm at 550 East St. Louis in Springfield.

00:28:13Thank you to staff for that presentation. Little bit of background on this one.

00:28:18The group that constructed the property,

00:28:22before any of us were all involved, apparently built this facility with extra units

00:28:27than the zoning allowed, and that kind of came to fruition.

00:28:30And so those units have been sitting vacant.

00:28:32And so, we were tasked with figuring out a way to resolve that.

00:28:36And so we sat down and looked at parking to make sure we had enough parking

00:28:42for getting these ten units filled up.

00:28:46And then we are bringing the site up to current landscape code and also fixing the

00:28:52situation at the gate, doing a turnaround there.

00:28:55And we had a neighborhood meeting on this, and nobody showed up for that, so didn't

00:29:00get any feedback there.

00:29:03And beyond that, I'd just like to thank planning staff.

00:29:07I think they could've easily just said, "No, you're on your own.

00:29:10This is what it is." But they sat down, and we had a lot of emails and calls and

00:29:14kind of came to a consensus on how to fix this.

00:29:17So it was a win-win for everybody, and hopefully we can get some tenants, families

00:29:21that can utilize these units. And then also, public works, I think,

00:29:27myself and public works learned from this one on the gate access.

00:29:30The first code that came out, I think there was some difficult

00:29:37code requirements on the gate spacing off of the right of way and turnaround, and

00:29:41stuff like that. So this was a nice project to get that ironed out.

00:29:44So I appreciative of all that. So that's all I've got, but happy to answer any

00:29:50questions you have.

00:29:51Does the commission have any questions for the applicant's representative?

00:29:58Does not look like we do. Thank you very much.

00:30:00Is anyone else here to speak to this case?

00:30:03That was our final speaker.

00:30:04Seeing none, we will close the public hearing.

00:30:06Could I get a motion from commission?

00:30:13Mr. Pauley.

00:30:15I move to recommend approval of rezoning case

00:30:18Z-27-2026, condition number 287.

00:30:24Could I get a second?

00:30:26I'll second.

00:30:27We have a motion from Commissioner Pauley and a second from Commissioner Souliere.

00:30:31Any questions or comments from commission before we vote?

00:30:36Commissioner Pauley.

00:30:37Thank you, Chair. When I first took a look at this, I was a little concerned to see

00:30:41that we were looking at a potential upzoning from RMX-2 to RMX-3.

00:30:47But after reading everything that was available to us, what Mr.

00:30:51Haas had pointed out, the work that had been done with staff, this makes it much

00:30:56easier to go ahead and approve this. So I thank everybody for their work on this.

00:31:02Any other questions or comments from staff? I'm sorry, from commission?

00:31:08If not, let's go ahead and vote.

00:31:17That item is approved. Mr. Hosmer, could you read item 6.5, please?

00:31:25Yes, this is plan development 298.

00:31:29It's a final development plan, and it's located at 3515 East Olive Street, and this

00:31:33will be presented by Daniel Neal.

00:31:39All right. Good evening again, commissioners.

00:31:41I have before you a final development plan, and this is something that you don't

00:31:46see commonly because final development plans are usually approved administratively.

00:31:51This is an older plan development, and when they came forward with it, they didn't

00:31:55have as much detail with the plan development.

00:31:57And so back when that would have occurred, they would've decided, "Okay, whenever

00:32:02you come up with more details on how the layout and the site's going to work, then

00:32:06we'd like you to come back to commission council for approval." And so that's why

00:32:10we're here tonight, because that is required as part of the plan development.

00:32:13And they're proposing a new outdoor sporting goods store.

00:32:18You have the site plan and landscaping plan, and the

00:32:24general layout of the site, showing how it conforms with the plan development

00:32:28number 298,

00:32:30in your packets there. And essentially, we are just going through the process to

00:32:36formally approve it. The city's Administrative Review Committee was tasked with

00:32:41reviewing and recommending approval or making a recommendation for it, and they did

00:32:45recommend approval to you all. And so now it goes to you and then to city council

00:32:50for a final approval of it. I have the site plan up here

00:32:56that they've provided, which shows the building and the parking and

00:33:02the landscaping and general layout of everything that's needed to comply with the

00:33:08plan development.

00:33:10And we do, again, feel like this is in conformance with the comprehensive plan,

00:33:15finds the fact, plan development number 298.

00:33:18So that does require a majority vote of those present, and city council would hear

00:33:22this on October 12th. With that, if you have any questions.

00:33:27Does the commission have any questions for staff?

00:33:31Commissioner Scott.

00:33:32Just to point out, you went backwards on your slide and read the previous case of

00:33:38298. Do you need to correct anything?

00:33:42I guess the banner still says 298-

00:33:44Oh, okay

00:33:44... on this drawing.

00:33:45Okay.

00:33:46So maybe we're okay.

00:33:47Okay. Yeah. No, I think that's-

00:33:50The next slide had a picture from the prior case.

00:33:53Yeah, that's-

00:33:54Oh, it does. I apologize for that.

00:33:56Okay.

00:33:56Yep, makes sense. So nope. No, this is it here.

00:34:01And this is the site there right across from Costco.

00:34:04Just wanted to make sure we were...

00:34:06Yeah. No, good point. Thank you.

00:34:09Any other questions for staff?

00:34:13Doesn't look like we do. Thank you very much.

00:34:16We will open a public hearing on this item.

00:34:18Is the applicant or applicant's representative here?

00:34:22Yes. Ricky Haas.

00:34:24Hello again. Ricky Haas with Olsson, a civil engineer representing the landowner

00:34:29and the developer. I'm at 550 East St. Louis.

00:34:33This site is challenging, and so we've looked at a lot of different developments

00:34:38out here and feel like we have one that fits the challenge that we've got.

00:34:44So there's a lot of grade change. There's a big drainage that flows through here

00:34:49into the detention basin. We've looked at developments to have internal roadway

00:34:55circulation with smaller parcels.

00:34:57There's just a lot going on with Eastgate there, pretty well limited access to

00:35:03that, so all of our access points come off of Olive.

00:35:07There's a sinkhole right in the middle of this triangular piece of property.

00:35:13This layout that we have works around that.

00:35:16I think we're pretty early in the planning and design phase, but I think there'll

00:35:20be a desire to look at remediating that.

00:35:23If it's not possible, then we carry on with what we have here.

00:35:28If it is able to be remediated, there may be some sort of entry feature,

00:35:34possibly some more parking or something like that in there, but we would

00:35:38exercise the ideas there if that is an option once we have a geotech engineer on

00:35:43board.

00:35:45There is, at the very southwest corner of this, a future drive-through shown.

00:35:52That would be part of a future development.

00:35:55We just put it in there as a placeholder, as requested by the developer, just to

00:36:01more or less see what would fit and how things would circulate through there.

00:36:05This is all one parcel going all the way over to K-9 Hideaway.

00:36:09So everything on the east side of the drainage would remain vacant as far as this

00:36:14final development plan is concerned.

00:36:17If this development carries through, I don't really know what would happen over

00:36:21there. We would be back in front of you guys to talk about it regardless, but it

00:36:25may be a lot split. It may be additional development.

00:36:29Really no plan at this point for that east side yet.

00:36:34And so I think that's about all I've got for right now, so I'd be happy to answer

00:36:38any questions you have.

00:36:40Does the commission have any questions for the applicant's representative?

00:36:47I don't see any. Thank you very much.

00:36:50Is anyone else here to speak to this case?

00:36:52That was our final speaker.

00:36:54Seeing none, we will close the public hearing.

00:36:56Could I get a motion from Commission?

00:37:04Commissioner Hunten.

00:37:07I move to recommend approval of the final development plan for plan development to

00:37:12number 298.

00:37:15Could I get a second?

00:37:16I'll second.

00:37:18So I have a motion from Commissioner Hunten and a second from Commissioner

00:37:22Souliere. Any questions or comments from Commission before we

00:37:26vote? Seeing none, will Commission please vote?

00:37:38That item is approved. We'll move on to other business. Mr.

00:37:44Hosmer, could you read item 7.1?

00:37:49Yes. This is a rules procedure change or proposed change to our

00:37:55hearing exhibits.

00:37:58I will go into--

00:38:00Basically what we've done here is the rules procedures are any changes are required

00:38:06to go to this meeting for us to consider and read, and if there's any

00:38:11changes, we would make that change, and we would vote upon this at the next meeting

00:38:17in October. The proposed language is here on the screen for the exhibits.

00:38:22When we accept, there's been issues with communications coming in last minute,

00:38:29prior to Planning and Zoning Commission, and not allowing our planning

00:38:33commissioners enough time to really fully evaluate this information.

00:38:37So we want to make sure that when we accept things, that we have a proper protocol

00:38:42for how we accept that and how we pass it through the system.

00:38:46So if they do present it to us, not in enough time, we will

00:38:52still package that and take it to city council if it's an item that goes to city

00:38:56council. So this is the wording that we have.

00:38:59Happy to answer any questions on what we're proposing as far as the changes, and

00:39:03we'll come back in October.

00:39:06Does the commission have any questions for staff?

00:39:12Doesn't look like we do. My understanding is that this is just more or less a first

00:39:18reading tonight of this, and that no action is required on behalf of Commission.

00:39:24So this will appear again on the October 15th meeting agenda, and there will be

00:39:30a public hearing and vote at that time.

00:39:32Correct.

00:39:33Very good. Mr. Hosmer, would you read item 7.2, please?

00:39:40Yes. This is a new item. I guess we're here to appoint a vice chair pro tem

00:39:46for our October Planning and Zoning Commission meeting.

00:39:51Thank you, Mr. Hosmer. So Commission may or may not be aware that I will

00:39:57be absent during the month of October.

00:40:00So

00:40:02our current vice chair, Commissioner Scott, will be

00:40:08manning my seat, so to speak. But we don't want to leave him unsupported

00:40:14or not have a clear line of succession for

00:40:19who's in charge here at Planning and Zoning.

00:40:22So, I would like to ask for a motion from Commission to allow me, under

00:40:28Rule 1.3, to appoint a vice chair pro tem for the month

00:40:34of October while I am out. Commissioner Scott.

00:40:37I move to allow the chair of the Planning and Zoning Commission to appoint a vice

00:40:41chair pro tem to serve for the month of October 2026, pursuant

00:40:47to Rule 1.3 of the Rules of Procedure.

00:40:52Could I get a second?

00:40:53I'll second.

00:40:54So I have a motion from Commissioner Scott and a second from Commissioner Souliere.

00:41:01Will Commission please vote?

00:41:12That item is approved, and I thank you for that, and I will at this time appoint

00:41:17Commissioner Polly to the position of vice chair pro tem for the month of

00:41:22October 2026.

00:41:26Are there any other items you need from Commission tonight?

00:41:29No, sir.

00:41:30Could I get a motion from Commission to adjourn?

00:41:33I'll make a motion to adjourn.

00:41:36I have a motion from Commissioner Morris and a second from Commissioner Scott.

00:41:40Will Commission please vote?

00:41:50And this meeting is adjourned.