2026-10-22 - Budget Committee

00:15[GAVEL].

00:16GOOD MORNING, MY NAME IS

00:17AISHA CHUGHTAI AND I'M THE CHAIR

00:19OF THE BUDGET COMMITTEE. I'M

00:20GOING TO CALL TO ORDER OUR

00:22MEETING FOR OCTOBER 22, 2026.

00:24BEFORE WE BEGIN THE MEETING, I

00:26WANT TO OFFER A FRIENDLY

00:27REMINDER TO ALL MEMBERS, STAFF,

00:29AND THE PUBLIC THAT THESE

00:31MEETINGS ARE BROADCAST LIVE TO

00:32ENABLE GREATER PUBLIC

00:34PARTICIPATION. THESE BROADCASTS

00:37INCLUDE REAL-TIME CAPTIONING TO

00:38INCREASE THE ACCESSIBILITY OF

00:39OUR PROCEEDINGS TO THE

00:41COMMUNITY. ALL SPEAKERS NEED TO

00:43BE MINDFUL OF THE RATE OF THEIR

00:45SPEECH SO OUR CAPTIONERS CAN

00:49TRANSCRIBE ALL COMMENTS IN THE

00:51BROADCAST. AT THIS TIME, I WILL

00:53ASK THE CLERK TO CALL THE ROLL

00:55SO WE CAN VERIF THE PRESENCE OF

00:58A QUORUM.

00:59>> COUNCIL MEMBER PAYNE. COUNCIL

01:03MEMBER WONSLEY IS ABSENT. RAEN

01:06IS ABSENT. COUNCIL MEMBER VETAW.

01:07>> PRESEN

01:08>> WARREN IS ABSENT. COUNCIL

01:11MEMBER STEVENSON IS ABSENT.

01:14COUNCIL MEMBER CHAVEZ.

01:15>> PRESENT.

01:17>> WHITING IS ABSENT.

01:19COUNCIL MEMBER CHOWDHUR

01:20>> PRESENT.

01:22>> COUNCIL MBER PALMISANO.

01:22>> PRESENT.

01:23>> VICE CHAIR SHAFFER.

01:24>> PRESENT.

01:24>> AND CHAIR CHUGHTAI.

01:26>> PRESENT.

01:27>> THERE ARE 7 MEMBERS PRESENT.

01:31>> WE HAVE A QUORUM AND WE'RE

01:33USING SPEAKER MANAGEMENT SO BE

01:34SURE TO SIGN IN. WE HAVE THREE

01:38RECOMMENDATIONS FROM FINCE AND

01:39PROPERTY SERVICES,

01:41COMMUNICATIONS, AND ASSESSING

01:42DEPARTMENTS. I WILL INVITE THE

01:47CHIEF FINANCIAL OICER TO BEGIN

01:50OUR FIRST PRESENTATI. WELCOME

01:51DIRECTOR.

01:51>> THANK YOU, GOOD MORNING

01:55CHAIR, BUDGET COMMITTEE, MY NAME

01:59IS DESHANI, AND I AM ALSO THE

02:02HEAD OF THE FINANCE AND PROPERTY

02:03SERVICES DEPARTMENT. I WL BE

02:05PRESENTING THE FPS BUDGET THIS

02:09MORNING.

02:11>> DIRECTOR, IF WE CAN HAVE THE

02:14MIC CLOSER TO YOU. AWESOME,

02:18THANK YOU.

02:20>> AS THE BGET TEARS ARE

02:24AWARE, CEOs SHOWED UP IN

02:26MINNEAPOLIS THIS MORNING AND

02:28WE'RE HOSTING THE CFO FORUM. I

02:31WILL STEP OUT AFTER THE OVERVIEW

02:33SLIDES AND I WILL BE HANDING

02:36OVER THE PRESENTATION TO DEPUTY

02:39CFO AT THAT TIME. THIS IS AN

02:41IMPORTANT OPPORTUNITY TO

02:42SHOWCASE ALL THE THINGS WE'RE

02:43DOING IN MINNEAPOLIS, NOT ONLY

02:45IN THE FINANCE DEPARTMENT, BUT

02:47AS THE CITY AS A WHOLE. WE WILL

02:48BE DOING SOME TOURS OF OUR GREAT

02:51FACILITY LATER THIS AFTERNOON.

02:53WE'RE HAPPY TO HAVE THE CFOs

02:56FROM THE CITIES ACROSS THE

02:58UNITED STATES THIS MORNING. THEY

03:00WILL BE HERE THROUGH FRIDAY, SO

03:03YOU MAY SEE THEM AROUND IN CITY

03:11HALL. AS YOU CAN SEE, FINANCE

03:14AND PROPERTY SERVICES DEPARTMENT

03:18IS WITHIN THE INTERNAL SERVICES

03:21SECTION OF OFFICE OF PUBLIC

03:23SERVICE. THERE ARE 10 DIVISIONS

03:25WITHIN FINANCE AND PROPERTY

03:28SERVICES WITH 293 FTE COMPLEMENT

03:35IN THE 2026 BUDGET. THE 2027

03:38PROPOSED BUDGET IS 75.8 MILLION,

03:40WHICH IS A $10.3 MILLION

03:41INCREASE FROM THE PRIOR YEAR.

03:44OUR MISSION STATEMENT IS TO

03:47PROVIDE ESSENAL FINANCIAL

03:48RESOURCE AND ASSET MANAGEMENT

03:51SERVICES AND ENGAGE ENTERPRISE

03:54PARTNERS IN DECISION-MAKING. AS

04:05I MENTIONED EARLIER, THERE ARE

04:0810 DIVISIONS WITHIN T FINANCE

04:09AND PROPERTY SERVICES

04:13DEPARTMENT. THE CFO HAS DIRECT

04:16REPORTS OF BANKING INVESTMENT

04:19AND DEBT, BUDGET DEVELOPMENT

04:20FINANCE AND PROPERTY SEICES,

04:22AS WELL AS THE DEPUTY FINANCE

04:26OFFICER. DEPUTY FINANCE OFFICER

04:28HAS DIRECT REPORTS FROM

04:31PROCUREMENT, PAYROLL, UTILITY

04:33BILLING, RISK MANAGEMENT,ND

04:35CONTROLLER. OUR MISSION

04:37STATEMENT IS VERY SHORT BUT WE

04:39PROVIDE EXTENSIVE SERVICES

04:42WITHIN FINANCE AND PROPERTY

04:49SERVICES. I WILL HIGIGHT A FEW

04:52OBJECTIVES FOR THE DEPARTMENT IN

04:53THE COMING YEAR THE FIRST IS TO

04:57SAFEGUARD THE CITY'S FINANCIAL

05:00RESOURCES THROUGH SOUND

05:02FINANCIAL PRACTICES, EFFECTIVE

05:03INTERNAL CONTROLS, COMPETITIVE

05:05BIDDING PROCESS, AND ACCURATE

05:09FINANCIAL PROCESS. WE ALSO

05:11DEVELOP STRONG AND SUSTAINABLE

05:13FINANCE WORKFORCE. WE PROMOTE

05:16SAFE, FUNCTIAL AND WELL

05:18MAINTAINED CITY FACILITIES. WE

05:19STRENGTHEN THE USE OF RELBLE

05:22DATA AND FINANCIAL INFORMATION

05:23TO SUPPORT ENRPRISE-WIDE

05:25DECISION MAKING AND STREGIC

05:28PLANNING. FINALLY, WE WILL BE

05:32WORKING TOWARDS MOVING COMMENTS

05:38FROM LEGACY PLATFORM TO

05:39WORKDAY IN THE NEXT COUPLE OF

05:42YEARS. WE WILL HAVE SEVERAL

05:45EMPLOYEES WORKING PRETTY MUC

05:47FULL TIME ON THIS TRANSITION,

05:50WHICH WILL LAST THROU 2028.

05:53THIS IS A COLLA PARTMENT,

05:55AND WE PLAN T UPGRADE OUR

06:00FINANCIAL PLATFORM INTO A MORE

06:01MODERN, COMPREHENSIVE WORKDAY

06:05PLATFORM. THE NEW SYSTEM WILL BE

06:07CALLED EVOLVE, SO YOU WILL SEE

06:09THAT THROUGHOUT THE PRESENTATION

06:11ON MONDAY, WHERE THE CIO WILL BE

06:14PRESENTING ON THE TECHNOLOGY

06:17IMPROVEMENT PLAN. ON THE

06:25REVENUES, THE DEPARTMENT HAS AN

06:27INCREASE OF $3.4 MILLION IN

06:30REVENUE AND IT'S MAINLY DUE TO

06:34INTERNAL SERVICE FUND CHARGES

06:36INCREASES AND THIS IS FOR PROPEN

06:40INTERNAL SERVICE FUND, THEY DO

06:41NEED TO RECOVER ALL OF THEIR

06:43COSTS RELATED TO MAINTAINING

06:54BUILDINGS. ON E EXPENSE SIDE,

06:56WE DO HAVE A $10.7 MILLION

06:59INCREASE FROM THE PRIOR YEAR IN

07:02THE RECOMMENDED 2027 BUDGET.

07:05I'LL TALK ABOUT THE INCREASE

07:07DRIVERS FOR THIS 10.7 MILLION

07:11INCREASE. FIRSTS THE

07:12$4 MILLION IN SETTLEMENT

07:14AGREEMENT FUNDS THAT ARE NOW

07:16HOUSED AND BUDGETED WITHIN

07:17FINANCE AND PROPERTY SERVICES

07:18AND THIS IS VERY SIMILAR T HOW

07:22WE HANDLED THE PUBLIC SAFETY AID

07:24THAT WAS NOT ALLOCATED. IT WAS

07:26CENTRALLY BUDGETED IN FINANCE

07:32UNTIL NEEDED TO BE DISPERSED.

07:34THERE IS AN INCREASE OF 430,000

07:39FOR FOUR FTEs WITHIN PROPERTY

07:40SERVICES AND A $1 MILLIO

07:42INCREASE IN OPERATING COST

07:45BUDGETED WITHIN PROPERTY

07:49SERVICES. THESE ARE MAINLY

07:51RELATED TO INCREASING COSTS OF

07:53MAINTAINING BUILDINGS THROUGHOUT

07:55THE CITY. THE DECREASE IS

07:58455,000 AND THIS IS RELATED TO

08:03THREE FTE REDUCTIONS WITNESS

08:04FINANCE AND PROPERTY SERVICES.

08:05YOU WILL HEAR MORE ABOUT THE FTE

08:10REDUCTION IN THE DIVISION

08:15UPDATES. NEARLY HALF OF THE

08:20BUDGET IS FOR FINANCE AND

08:22PROPERTY SERVICES, IT'S BUDGETED

08:23IN PROPERTY SERVICES, SO

08:25BUILDING-RELATED COS. YOU WILL

08:29SEE THE CONTRACT SERVICES

08:31INCREASING BY 6.9 MILLION, AS I

08:34MENTIONED EARLIER, 4 MILLION IS

08:35THE SETTLEMENT AGREEMENT COST.

08:40THE BUDGET. UNDER THE OPERATING

08:42COST, YOU SEE AN INCREASE OF

08:44HALF A MILLION DOLLARS AND TT

08:46IS RELATED TO INCREASE IN

08:50UTILITIES AND OTHER HBAC-TYPE

08:55INCREASES WITHIN PROPERTY

08:56SERVICES. THE REMAINING

08:58INCREASE ARE GENERAL SALARIES

08:59AND WAGE INCREASES THAT MAKE UP

09:06ABOUT $3 MILLION. THERE IS A NET

09:14INCREASE OF 1 FTE IN THE 2027

09:17BUDGET. AS I MENTIONED EARLIER,

09:19THERE WERE 4 FTEs ADDED TO THE

09:22BUDGET IN PROPERTY SERVICES.

09:26THAT IS RELATED TO CUSTODIAL

09:30SERVICES AND OTHER PROPERTY

09:32SERVICES IN FTEs, AND THERE WAS

09:34A REDUCTION OF 3. SO WITH THE

09:36ADDITION OF 4, AND MINUS 3,

09:39THAT'S WHERE THE INCREASE IN

09:441 FTE COMES FROM. AT THIS TIME,

09:49I WILL HAND OFF THE PRESENTATION

09:52TO DEPUTY CFO DESANSA.

09:58>> WE HAVE BEEN JOINED BY

10:05COUNCIL MEMBER OSMAN, COUNCIL

10:06MEMBER STEVENSON, AND COUNCIL

10:09MEMBER RAINVILLE.

10:10>> GOOD MORNING, I'M JANE DESAN

10:15A, DEPUTY CFO. I WILL CARRY OUT

10:17THE REST OF THIS PRESENTATION

10:18HERE. YOU ARE LOOKING AT THE

10:21INFORMATION DISPLAYED IN A

10:22DIFFERENT WAY. HERE YOU WILL SE

10:25EXPENSE CATEGORIES AND

10:27DIVISIONS. SO FPS IS UNIQUE IN

10:31THAT MUCH OF THE BUDT IS BOUND

10:34UP IN CONTRACTUAL SERVICES FOR

10:36BUILDING MAINTENANCE NEEDS.

10:38SALARIES AND FRINGES COMPOSE OF

10:40A BIG CHUNK OF OUR BUDGET AS

10:42WELL. ON THE RIGHT SIDE OF THE

10:43SCREEN, YOU WILL SEE OUR BUDGETS

10:45BY THE DIVISIONS, SO YOU WILL

10:48NOTICE THAT PROPERTY SERVICES IS

10:50ABOUT 45% OF THE OVERALL 2027

10:55RECOMMENDED BUDGET. WE VARY

10:57QUITE A BIT INHE SIZE OF OUR

10:59DIVISION WITH BUDGETS COMING IN

11:01AT THE SMALLEST AMOUNT. WE HAVE

11:08A NUMBER OF RECOMMENDED

11:10INVESTMENTS MOVING IO THE 2027

11:13BUDGET, SOME OF WHICH YOU

11:14ALREADY HEARD ABOUT TODAY.

11:19FIT, THERE IS THE $4 MILLION

11:20FOR SETTLEMENT AGREEMENT

11:21CONTRACTS. SO AS THE CFO NOTED,

11:24THIS IS SIMILAR TO HOW WE

11:26TREATED PUBLIC SAFETY AID AND

11:28FUNDS FOR THE NORTH COMMONS PARK

11:30IN RECENT YEARS. SO THESE

11:31DOLLARS ARE MEANT TO BE HOUSED

11:33IN FINANCE UNTIL THERE IS A

11:36SUITAB USE IN THIS CASE FOR

11:38IMPLEMENTING THE TERMS OF THE

11:40SETTLEMENT AGREEMENT.SO, MOST

11:43OF THESE DOLLARS ARE ONGOING IN

11:46NATURE. 100,000 OF IT IS ONE

11:48TIME. SO WE WIL WORK CLOSELY

11:51WITH THE CITY ATTORNEY, WITH

11:54OCS, AND WITH MPD TO FIGURE OUT

11:56THE USES FOR THIS. THISAS ALSO

11:58DISCUSSED IN LAST WEEK'S

12:00SETTLEMENT AGREEMENT

12:01PRESENTATION. SO I WOULD REFER

12:02YOU BACK THERE FOR MORE DETAIL.

12:06NEXT WE HAVE PROPERTY SERVICES

12:08POSITIONS, AN INCREASE OF 4 FTE,

12:12JUST OVER $400,000. THIS IS

12:14ONGOING FUNDING FOR FOUR NEW

12:20POSITIONS, TWO CUSTODIANS, ONE

12:21PLUMBER, AND ONE ENGINEER. AS WE

12:22EXPAND AND RENOVATE OUR SPAC,

12:24WE NEED TO HIRED AN ACQUIT STAFF

12:26TO MAINTAIN THEM AND THAT IS

12:27WHAT IS REFLECTED HERE. WE ALSO

12:31HAVE IN THEAST LINE, SOME

12:33BUDGET RIGHT SIZING INCREASES

12:35THAT THE MAYOR HAS RECOMMENDED.

12:37SO WE HAVE AN INCREASE OF

12:39$54,000 FOR THEANKING FEES

12:41THAT THE CITY INCURS JUST AS A

12:43COST OF DOING BUSINESS. WE ALSO

12:46HAVE $46,000 TO HELP PAY FOR THE

12:50REQUIRED STATE AUDITS THAT WE DO

12:52ANNUALLY WITH THE OFFICEF THE

12:53STATE AUDITOR. FINALLY,25,000

12:59TO PAY FOR THE ESSENTIAL

13:00CERTIFICATION PROGRAM THAT OUR

13:03PROCUREMENT TEAM USES, ALONG

13:04WITH CIVIL RIGHTS TO DETERMINE

13:06WHICH BUSINESSES QUALIFY AS

13:08SMALL AND UNDERUTILIZED

13:12BUSINESSES. THIS IS A PROGRAM

13:13THAT HELPS SMALL BUSINESSES

13:16COMPETE AND FOR OUR STAFF TO BE

13:18MORE EFFICIENT IN DETERMINING

13:19WHICH ONES QUALIFY. OUR

13:25DIVESTMENTS FOR 2027 INCLUDE

13:30THREE FTE REDUCTIONS, TWO OF

13:31WHICH ARE I PROPERTY SERVICES

13:33FUND, AND ONE OF WHICH IS IN THE

13:35GENERAL FUND. IN ALL CASES,

13:37THESE ARE MEANT TO BE ONGOING

13:39REDUCTIONS WHERE

13:40REONSIBILITIES WILL BE

13:41REDISTRIBUTED AMONG EXISTING

13:43STAFF. SO, WE'LL BE THOUGHTFUL

13:45IN HOW WE PRIORITIZE WORK GOING

13:47FORWARD IN THESE AREAS. MOVING

13:55ON NOW TO A MORE DIVISION BY

13:58DIVISION UPDATE. I WILL FIRST

13:59START WITH SOME OF THE

14:01PROFESSIONAL SERVICES CONTRACTS

14:05THAT FINANCE AND PRORTY

14:07SERVICES HOLD. AS WE TALKED

14:09ABOUT FPS'S BUET, IT'S AROUND

14:11CONSTRUCTION RELATED WORK. WHAT

14:15WE'RE SHOWING HERE ARE THE MORE

14:17PROFESSIONAL SERVICES CONTRACTS

14:18THAT WE ENGAGE WITH. SO, FIRST

14:25THE AUDITOR. WE'RE REQUIRED BY

14:25LAW TO DO AN AUDIT WITH THE

14:28MINNESOTA STATE AUDITOR

14:29ANNUALLY. THEY SET THE TERMS OF

14:32THAT COST AND IT IS ABOUT

14:35$300,000. WE GOTTEN A PREVIEW

14:37THAT IS LIKELY TO INCREASE A BIT

14:39NEXT YEAR. WE'LL CERTAINLY KEEP

14:41YOU POSTED ON THAT COST. WE'VE

14:42BEEN ABSORBING IT WITHIN

14:44EXTING RESOURCES FOR THE LAST

14:45COUPLE OF YEARS, BUT WE ARE

14:48INCLUDINA SLIGHT INCREASE FOR

14:51NEXT YEAR. WE ALSO HAVEOME

14:53FINANCIAL SERVICES CONTRACTS

14:55THAT ARE JUST REQUIRED FOR DOING

14:57BUSINESS. SO AS WE DISCUSSED, WE

15:00HAVE BANKING FEES FOR HOLDING

15:02THE VOLUME OF DOLLARS THAT WE DO

15:03AND DOING THE KIND OF PROCESSING

15:04THAT WE DO. SO THAT IS AN ANNUAL

15:07COST THAT FALLS TO THE FINANCE

15:09DEPARTMENT T PAY FOR. WE

15:12CONTRACT WITH THE MUNICIPAL

15:14ADVISORY SERVICE TO MAKE SURE

15:15THAT ALL OF OUR BOND ISSUANCES

15:18AND DEBT STRUCTURING IS

15:19ACCURATE. WE ALSO HAVE SOME

15:21MAILING SERVICES THAT OCCUR YEAR

15:23TO YEAR AND SO THAT DOLLAR

15:25AMOUNT WILL VARY BASED ON NEED,

15:27BUT WE HAVE UTILITY BILLS THAT

15:29GO OUT TO ALL OF OUR CUSTOMERS.

15:32THEN FINALLY, NOTING THE

15:37ACTUARIAL CONTRACT WE PREPARE

15:41ANNUALLY, THIS IS A MAXIMUM

15:42DOLLAR AMOUNT IN THAT COLUMN. SO

15:43THAT IS NOT THE COST EVERY

15:45SINGLE YEAR, BUT THIS IS AN

15:46IMPORTANT WAY THAT WE MAKE SURE

15:49THAT OUR SELF INSURANCE FUND IS

15:50HEALTHY YEAR TO YEAR. OKAY,

15:55MOVING INTO THE DIVISIONS, WE

15:57WI START WITH THE EXECUTIVE

16:03DIVISION. THE CFO, THE DEPUTY

16:07CFO, AND TWO ADMIN OFFICIALS ARE

16:09HOUSED. WE'RE LUCKY TO FILL ONE

16:11OF THE ADMINISTRATIVE POSITIONS

16:14WITH A RETURNING EMPLOYEE AND

16:15WE'RE WORKING TO FILL THAT

16:18REMAINING ADMIN POSITION

16:21SHORTLY. THE FINANCE OFFICER, AS

16:22YOU ALL KNOW, THE ROLE IS

16:24SPELLED OUT IN THE CHARTER. SHE

16:26IS REQUIRE TO ENSURE THE

16:27FINANCIAL HEALTH OF THE CITY.

16:29THAT CAN INCLUDE MANY THINGS,

16:32BUT UPDATING FINANCIAL POLICIES,

16:34ADVISING POLICYMAKERS, PROVIDING

16:36INFORMATION TO THE INVESTMENT

16:38COMMUNITY AHEAD OF BOND SALES IS

16:39ALL PART OF THAT WORK. THE CFO

16:41IS ALSO THE TREASURER TO ALL

16:43CITY BOARDS AND COMMISSIONS AND

16:47SIGNS ALL BONDS, CONTRACTS, AND

16:48REAL ESTATE DEALS. AS THE CFO

16:52NOTED, WE SHARE MANAGEMENT

16:54RESPONSIBILITIES FOR THE OTHER

16:55DIVISIONS AND THE ONLY NOTABLE

16:58CHANGE IN OUR BUDGET FOR THIS

17:00DIVISION NEXT YEAR IS THE

17:01INCLUSION OF THAT SETTLEMENT

17:02AGREEMENT CONTRACT, THAT

17:05INCREASE O $4 MILLION. NKING

17:10INVESTMENT AND DEBT HAS AN

17:12IMPORTANT ROLE TO PLAY, THEY

17:13MANAGE ALL OF OUR CITY'S CASH

17:16ACCOUNTS, OUR CASH BALANCES,

17:18CASH FLOW, INVESTING, AND DEBT

17:20FINANCING. THEY SECURE OUR

17:22PAYMENT SYSTEMS AND WORK TO

17:24REDUCE FRAUD. YOU WILL OFTEN SEE

17:26THIS TEAM AT THE BOARD OF

17:27ESTIMATE AND TAXATION AS THEY

17:29ARE SPONRESPONSIBLE FOR THE BON

17:32SALES THAT ADVANCE THE CITY'S

17:34CAPITAL WORK. THERE IS ONE

17:37VACANCY ON THIS TEAM OF SEVEN.

17:39WE PLAN TO U THAT IN THE

17:40PROJECT EVOLVE WORK TO SET UP

17:41THE BANKING AND TREASURY

17:43FUNCTIONS IN THE NEW SYSTEM.

17:46CHANGES IN THIS BUDGET ARE THE

17:48RECOMMENDED INCREASE OF $54,000

17:51FOR THE BANKING FEES. WE ALSO

17:54LOOKED INTERNALLY IN FINANCE AND

17:55WE WERE ABLE TO REALLOCATE

17:58$200,000 FROM OUR EXISTING

18:00BUDGET TO HP CLOSE THE GAP ON

18:01THOSE BANKING FEES AS WELL. THE

18:08BUDGET TEAM FACILITATE IT IS

18:10BUDGET PROCESS BY ENGAGING WITH

18:12POLICYMAKERS AND DEPARTMENTS

18:13THROUGHOUT THAT DECISION MAKING

18:15PROCESS. THEY WORK TO DEVELOP A

18:17BALANCED BUDGET AND A

18:21SUSTAINABLFIVE YEAR OUTLOOK.

18:22THE BUDGET TEAM PROVIDES YOU

18:24WITH THE ANALYSIS YOU NEED TO

18:25MAKE DECISIONS ON FINANCE

18:27MATTERS AND IN RECENT YEARS

18:29EXPANDED THEIR WORK A BIT TO

18:31INCLUDE MORE FREQUENT PUBLIC

18:33EDUCATION. EFFECTIVE

18:35COMMUNICATION ON HOW RESOURCES

18:36ARE ALLOCATED IS ONE OF THEIR

18:38MAIN FOCUSES. THE ONLY CHANGES

18:42HERE ARE THAT ANNL INCREASE IN

18:45PERSONNEL, JUST DUE TO

18:46FLUCTUATIONS AND STEPS AND

18:49COMPOSITION OF THE STAFF. THE

18:54CONTROLLER DIVISION IS THE

18:56ACCOUNTING HUB OF THE CITY AND

18:58IS CRUCIAL TO THE FINANCIAL

18:59HEALTH OF THE CITY. SO THEY

19:00MANAGE ALL OF THE CITY'S

19:02REVENUES AND EXPENSES, AND

19:04PREPARE ACCURATE AND CLEAR

19:08FINANCIAL REPORTING. THEY

19:09MAINTAIN COMPLIANCE WITH ALL

19:11GENERAL ACCOUNTING PRINCIPALS

19:13AND THE ACCOUNTING STANDARDS

19:15BOARD. THEY COMPLETE THE ANNUAL

19:17COMPREHENSIVE FINANCIAL REPORT,

19:18SHOWING THE CITY'S FINANCIAL

19:19POSITION ACROSS ALL FUNDS. IT'S

19:24DEEPLY INVOLVED IN THE PROCESS,

19:27THE TEAM ARE HARD AT WORK WITH

19:30THE FOUNDATIONAL MODEL. SO THIS

19:33IS THE GROUP THAT DOES THE

19:34ANNUAL AUDIT WITH THE STATE

19:38AUDITOR. SO THIS BUDGET

19:40RECOMMENDATION INCLUDES THAT

19:41$46,000 TO HELP PAY FOR THAT

19:49AUDIT. THERE IS A REDUCTION IN

19:52THE FTEs HERE SO ONE OF THE

19:54DIVESTMENTS IS COMING FROM THIS

19:57DIVISION. WE DO HAVE SOME

19:59VACANCIES IN THIS DIVISION THAT

20:00WE'RE EAGER TO FILL AND ARE

20:02WORKING HARD WITH OUR H.R.

20:03PARTNER TO DO SO. THESE ARE

20:11LARGELY IN THE COMMENT SUPPORT

20:14TEAM, WHICH MANAGE THE CURRENT

20:17SYSTEM AND FORTHCOMING SYSTEM

20:18AND IN THE DIRECT DEPARTMENT

20:20ACCOUNTING FUNCTIONS.

20:29DEVELOPMENT FINANCE SUPPORTS THE

20:30CITY'S ECONOMIC DEVELOPMENT AND

20:32HOUSING GOALS. THEY PROVIDE

20:35MANAGEMENT ANALYSIS, PROVIDING

20:41ADMINISTRATIVE SERVICES. SO TO

20:42GIVE YOU LITTLE FLAVOR OF SOME

20:43OF THE WORK THEY DID IN THE LAST

20:47YEAR, THEY MANAGED 73 TIF

20:54DISTRICTS. THEY PROVIDED FINANCE

20:57SUPPORT TO THE NEIGHBORHOOD

21:00ORGANI

21:01ORGANIZATIONS, CONTRACTING OVER

21:02$7 MILLION AND PROCESSING 600

21:06PAYMENTS FOR THEM. THEY MANAGE

21:12PA

21:14PASSTHROUGH GRANTS. THERE IS AN

21:16ENORMOUS AMOUNT OF WORK THAT

21:18ADVANCES BROADER CITY GOALS.

21:21THERE WERE SOME CHANGES TO THEIR

21:27BUDGET FOR 2027. WE WERE ABLE TO

21:31COVER THOSE BANKING FEES. THEN

21:34THE REMAINING INCREASE IS YOUR

21:36STANDARD PERSONNEL AND INTERNAL

21:42SERVICE CHARGE INCREASES. OUR

21:44PAYROLL TEAM HAS NO VACANCIES.

21:46THEY HAVE AN IMPORTANT ROLE IN

21:48MAKING SURE THAT ALL DEPARTMENTS

21:51AND EMPLOYEES ARE PAID PROPERLY

21:54IN MAKING SURE THE CITY FOLLOWS

21:57FEDERAL, STATE, AND LOCAL

21:58PAYROLL LAWS.HIS TEAM IS VERY

22:01ATTENTIVE TO OUR LABOR AND CIVIL

22:03SERVICE RULES TO MAKE SURE THOSE

22:05PAYCHECKS ARE CORRECT AND THAT

22:08BENEFITS ARE PROPERLY SUPPORTED.

22:12THIS TEA IS ALSO INVOLVED IN

22:14COMPLEX IMPLEMENTATIONS, SO THE

22:17NEW PAID FAMILY LEAVE PROGRAM

22:18WAS A BIG FOCUS FOR THE TEAM

22:19EARLIER THIS YEAR AND THEY ARE

22:21ALSO DEEPLY INVOLVED IN PROJECT

22:22EVOLVE FOR THE NEW ERP. PAYROLL

22:26ALSO COLLABORATES WITH HR AND

22:29WITH OUR BANKING TEAM TO MAKE

22:31SURE THAT THOSE PAYMENTS AND

22:32TAXES ARE SENT ON TIME. CHANGES

22:37HERES DUE TO PERSONNEL AND

22:40INTERNAL SERVICE ALLOCATION

22:45INCREASES. PROCUREMENT IS SPLIT

22:48BETWEEN THE GENERAL FUND AND

22:49INTERNAL SERVICE FUND. IT HELPS

22:51DEPARTMENTS BUY GOODS AND

22:52SERVICES AND MANAGECONTRACTS.

22:56THEY ENSURE THAT WE'RE FOLLOWING

22:58COMPETITIVE, COST-EFFECTIVE

23:02BIDDING PROCEDURES THAT FOLLOW

23:03ALL STATE LAWS AND CITY

23:05REQUIREMENTS. THE INTERNAL

23:06SERVICE FUND PORTION OF THIS

23:09DIVISION IS THE CENTRAL STORE,

23:11SO MANAGING THE CITY'S

23:13INVENTORY. PROCUREMENT WORKS

23:14CLOSELY WITH OUR CITY ATTORNEYS

23:16TO ENSURE THAT THE DEPARTMENTS

23:18UNDERSTAND CONTRACT MANAGEMENT

23:19RESPONSIBILITIES AND PROPER

23:21INVOICING DOCUMENTATION. OUR

23:24ACCOUNTS PAYABLE FUNCTION ALSO

23:26RESIDES HERE FOR THE CITY AND

23:27FOR INDEPENDENT BOARDS. AS WE

23:30DISCUSSED, THIS DIVISION HAS A

23:32SMALL INCREASE FOR THE CENTRAL

23:35CERTIFICATION PROGRAM IN E

23:372027 BUDGET, AND THAT HELPS US

23:39WITH THE TARGET MARKET, SMALL

23:42BUSINESS OVERSIGHT. CHANGES HERE

23:46ASIDE FROM THAT 25,000

23:49REPRESENTS SALARY AND FRINGE AND

23:50INTERNAL SERVICE INCREASES.

23:54VACANCIES ARE ALL IN THE PROCESS

23:57OF BEING FILLED. OUR PROPERTY

24:02SERVICES TEAM, OUR LARGEST

24:04DIVISION COMPLETES COMPREHENSIVE

24:06LAND FACILITY, SECURITY, AND

24:09FURNISHING NEEDS FOR ALL

24:11CITY-OWNED, ANDEASED

24:13FACILITIES. THEY DO PREVENTATIVE

24:15AND ROUTINE MAINTENANCE A

24:17CONSTRUCTION. THEY PROVIDE SAFE

24:18WORKING ENVIRONMENTS FOR THE

24:20CITY'S EMPLOYEES, CLIENTS, AND

24:22VISITORS TO OUR BUILDINGS. THEY

24:24ALSO PLAY A ROLE IN WORKING TO

24:26REDUCE EMISSIONS AND CONRVING

24:29ENERGY ACROSS OUR SUITE OF

24:33PROPERTIES. THE CUSTODIAL STAFF

24:35KEEPS OUR WORK SPACES CLEAN AND

24:37HYGIENIC AND WE HAVE SECURITY

24:40PROFESSIONALS THAT KEEP US ALL

24:41SAFE. SO AS DISCUSSED, AS OUR

24:43SQUARE FOOTAGE INCREASES AS A

24:45CITY, MUST INCREASE STAFFING

24:47TO TAKE CARE OF THOSE SPACES.

24:49SO, THERE IS A INCREASE OF

24:534 FTEs TO SUPPORT THAT WORK

24:55ALONGSIDE A DIVESTMENT OF 2

25:00POSITIONS. THE BULK OF THIS

25:02DIVISION'S BUDGET IS IN THE

25:03PROPERTY SERVICES FUND, WHICH IS

25:04AN INTERNATIONAL -- INTERNAL

25:08SERVICE FUND. OTHER CSL

25:12ADJUSTMENTS INCLUDE AN INCREASE

25:14FOR OUR OUTSIDE TRADES WORKER

25:20AND A SUBSTANTIAL INCREASE FOR

25:22UTILITIES TO ACCURATELY REFLECT

25:25REALITY. WE HAVE ALSO SEEN

25:26INCREASED CHARGES FOR SUPPLIES

25:28FOR CLEANING, FOR OUR HVAC,

25:32PLUMBING, CARPENTRY, AND

25:35ELECTRICAL WORK. RISK MANAGEMENT

25:36AND CLAIMS DIVISION HELPS KEEP

25:39THE CITY EMPLOYEES SAFE AND

25:40REDUCES RISK BY IDENTIFYING

25:44THOSE RISKS, MANAGING CLAIMS,

25:45AND PROMOTING SAFE WORK

25:47PRACTICES. THIS TEAM IS FULLY IN

25:49THE SELF INSURANCE FUND. THEY

25:52HAVE ONE CURRENT VACANCY,HICH

25:54WE WILL HOPE TO FILL IN THE

25:58COMING WEEKS AND MONTHS. MUCH OF

26:00WHAT THIS TEAM DOES IS MAGE

26:05WORKERS' COMPENSATION AND

26:06LIABILITY CLAIMS OF $25,000 OR

26:08LESS. THEY TRACK WORKPLACE

26:10INJURIES TO HELP FOCUS RESOURCE

26:14INSURANCE NEEDS THROUGH THE CIT

26:18CONTRACTS, MITIGATING RISK TO

26:19THE ENTIRE ENTERPRISE. THEY DO

26:22LOSS PREVENTION FOR THE CITY AND

26:25RECOUPS FUNDS THROUGH

26:27SEGREGATION. THE VACAN ON THIS

26:29TEAM IS THE ONE FOCUSED ON LOST

26:33CONTROL, SO THAT'S ONE WE'RE

26:35EAGER TO FILL. THERE ARE NO

26:38MAJOR CHANGES BEYOND INCREASES

26:39TO PERSONNEL AND A BUMP IN THE

26:42SELF INSURANCE BUDGET FOR

26:43SECURITY PURPES. LAST BUT NOT

26:46LEAST, WE HAVE UTILITY BILLING.

26:49THIS DIVISION IS IN THE GENERAL

26:51FUND BUT ALL OF THEIR COSTS ARE

26:53ALLOCATED OUT TO OUR ENTERPRISE

26:55FUNDS. THIS IS A FUNCTION THAT

26:56IS MANDATED BY MINNEAPOL CITY

26:59ORDINANCE. IT'S A TEAM OF 37

27:00WITH ONLY 1 VACANCY AND

27:03INTERVIEWS ARE BEING SCHEDULED

27:05SHORTLY. THEY PROVIDE EXCELLENT

27:07CUSTOMER SERVICE TO OUR MANY

27:09UTILITY CUSTOMERS IN THE CITY.

27:12THEY COLLECT REVENUES IN A

27:13VARIETY OF FORMATS, INCLUDING

27:16CASH PAYMENTS AT SOME RETAIL

27:18OUTLETS AND APPLE PAY. THEY

27:20OPERATE A CALL CENTER TO ASSIST

27:23CUSTOMERS AND THEY MAKE SURE

27:24IT'S FOLLOWING ALL CITY

27:26ORDINANCE AND PROGRAM RULES. THE

27:27BUDGET CHANGES REFLECT THE

27:29STANDARD PERSONNEL INCREASES.

27:32WITH THAT, I WILL WRAP UP AND

27:34JUST NOTE THAT CFO A I ARE

27:38PROUD OFHE FINANCE AND

27:39PROPERTY SERVICES TEAM. WE GET

27:40TO WK WITH EXTREMELY HIGH

27:42PERFORMERS WHO ARE EXPERTS IN

27:44THEIR SUBJECT AREAS. THEY

27:46UNDERSTAND DEEPLY THE PUBLIC

27:48SERVICE MISSION AND THEY ALWAYS

27:50KEEP MINNEAPOLIS RESIDENTS AT

27:51THE FOREFRONT. WE'RE VERY

27:53PLEASED TO WORK WITH THEM AND WE

27:55WILL HAPPILY STAND FOR ANY

27:56QUESTIONS YOU MAY HAVE.

27:57>> THANK YOU FOR THAT

27:59PRESENTATION. COLLEAGUES, ARE

28:00THERE ANY QUESTIONS OR

28:03DISCUSSIONS RELATED TO THIS

28:06PRESENTATION? I'LL RECOGNIZE

28:09COUNCIL MEMBER CHOWDHURY AND

28:09NOTE THAT WE HAVE BEEN JOINED BY

28:12COUNCIL MEMBER WARREN.

28:14>> THANK YOU CHAIR CHUGHTAI.

28:17THANK YOU FOR YOUR PRESENTATION

28:19DEPUTY CFO. THE FIRST QUESTION

28:24HAVE IS NOT PARTICULARLY ABOUT

28:26WHAT YOU PRESENTED BUT THE

28:28CONVERSATIONS THAT ARE HAPPENING

28:31AROUND PAYROLL. THERE WAS

28:33DISCUSSION THAT THE MAYOR WAS

28:36CONTEMPLATING CONSOLIDATING

28:37PARKS PAYROLL WITH THE CITY'S

28:41PAYROLL. IS THAT SOMETHING THAT

28:44WE WERE T PURSUE, WHAT WOULD

28:46THAT LOOK LIKE? IS THAT

28:47SOMETHING THAT IS STILL ON THE

28:48TABLE? WHAT HAS THE DEPARTMENT

28:50THOUGHT ABOUT WITH REGARDS TO

28:51THAT?

28:52>> SURE, THROUGH THE CHAIR,

28:55COUNCIL MEMBER, THAT WAS AN IDEA

28:56THAT WAS RAISED DURING

29:00NEGOTIATIONS. I UNDERSTAND THAT

29:00THE PARK BOARD WAS NOT

29:02INTERESTED IN PURSUING THAT SO

29:03WE DIDN'T GET FAR IN SKETCHING

29:06OUT WHATT WOULD LOOK LIKE. I

29:07THINK THERE IS A LOT OF ROOM TO

29:10THINK ABOUT IF PAYROLL, IF OUR

29:12PAYROLL TEAM WERE TO TAKE ON

29:13MORE PAYROLL RESPONSIBILITS

29:14BECAUSE THEY ALREADY DO SOME

29:16WORK FOR THE PARK BOARD, WE

29:19MIGHT NEED TO INCREASE RESOURCES

29:24THERE. THAT MIGHT LOOK LIKE

29:25THINGS I WOU EXPLORE, ARE

29:28THERE STAFF IN THE PARK BOARD

29:30WHO COULD COM TO THE CITY OF

29:33MINNEAPOLIS? ARE THERE CHANGES

29:35TO THE OVERHEAD MODEL TO PAYOR

29:36THOSE COSTS? SO, I THINK WE'RE

29:42OPEN AND IF THE PARK BOARD WANTS

29:44TO HAVE THAT CONVERSATION, WE

29:45WOULD BE HAPPY TO PARTICIPATE.

29:48>> IN LOOKING AT THAT, WAS THERE

29:50ANY TANGIBLE COST SAVER --

29:58SAVINGS THAT YOU WERE ABLE TO

30:02PROJECT?

30:04>> THAT WAS A NON-STARTER AS FAR

30:08AS I'M AWARE.

30:08>> OKAY, GREAT. THANK YOU. I SEE

30:14THAT THERE ARE SEVEN VACANCIES

30:18IN PROPERTY SERVICES, AND THEN

30:21WE'RE ASKING FOR THE INCREASE OF

30:26FOUR FTEs. IS THERE ANY

30:27ALIGNMENT BETWEEN THE POSITIONS

30:28WE'RE ASKING FOR AS AN INCREASE

30:32WITH THE VACANCIES?

30:37>> PROPERTY SERVICES, SOME OF

30:38THE VACANCIES ARE IN THE

30:42SECURITY AREA. WE DID TRY TO

30:45TARGET VACANCIES WHERE POSSIBLE

30:48FOR REDUCTIONS. WE CAN, I

30:55BELIEVE, THREE OF THEM ARE

30:57CURITY VACANCIES. THOSE WOULD

30:59NOT BE.

31:00>> OKAY, SO THREE OF THEM ARE

31:02SECURITY VACANCIES. SO FOR THE

31:05VACANCIES THAT ARE THERE FOR

31:06PROPERTY SERVICES DIVISION, ARE

31:07THOSE ALL INTERNAL SERVICE

31:09FUNDED POSITIONS?

31:11>> THROUGH THE CHAIR, YES.

31:12>> THEY ARE ALL IN THE HIRING

31:14PROCESS, CURRENTLY?

31:16>> UH-HUH.

31:17>> AND THE 4% FROM THE GENERAL

31:19FUND REFLECTS HOW MANY

31:23POSITIONS? I IMAGINE IT'S ALSO

31:24THE ONES THAT THE DEPARTMENT IS

31:27ASKING FO

31:28>> YEAH. THROUGH THE AIR, I

31:29DON'T BELIEVE THOSE A

31:31POSITIONS. I -- WE CAN FOLLOW UP

31:39IN WRITING.

31:40>> YES, THAT WOULD BE HELPFUL.

31:43MY LAST QUESTION IS WE DIDN'T

31:46GET A SLIDE, UNLESS I MISSED .

31:48I DON'T THINK WE GOT A SLIDE ON

31:51CONTRACTUAL SERVICES. ARE THERE

31:58CONTRACTUAL SERVICES THAT

32:00FINANCE AND PROPERTY SERVICES

32:03RELY ON?

32:03>> THROUGH THE CHAIR, IT'S SLIDE

32:0615.

32:06>> OH, OKAY, I SEE IT.

32:08>> YES, THIS REPRESENTS THE KEY

32:11PROFESSIONAL SERVICES CONTRACTS

32:11THAT WE HAVE.

32:13>> OKAY, COULD YOU GIVE SOME

32:15EXAMPLES OF WHAT THOSE KEY

32:16PROFESONAL SERVICE CONTRACTS AR?

32:20>> THROUGH THE CHAIR, CERTAINLY.

32:24SO, ONE KEY AREA THAT WE'VE BEEN

32:29FOCUSED ON THE LAST FEW YEARS IS

32:31THE BANKING FEES. SO WE'RE

32:35CHARGED TO BANK AS A CITY AND

32:36THOSE CHARGES HIT OUR TEAM. I

32:41THINK THE CONTRACT IS ALSO O

32:44THAT IS AN EXTERNAL CONSULTANT

32:47THAT HAS BEEN IMPORTANT IN

32:49MAKING SURE THAT OUR BOND

32:51ISSUANCES AND DEBTS DONE

32:53PROPERLY. THAT HAS BEEN A

32:55LONGSTANDING CONTRACT.

32:58>> THANK YOU, THAT REPRESENTS

33:001.3 OF THE TOTAL 27.2 MILLION IN

33:10CONTRACTUAL SERVICES?

33:10>> YES, SO 8.6 MILLION IS

33:16INTERNAL SERVICE CHARGES FOR

33:17PROPTY SERVICES, AND WE HAVE

33:2310 MILLION THAT GOES TOWARDS

33:24THINGS LIKE ELECTRICITY AND GAS

33:25AND UTILITIES FOR THE CITY.

33:29ADDITIONALLY, THERE IS 4 MILLION

33:31FOR THE SETTLEMENT AGREEMENT,

33:33AND SO I THINK ONCE YOU TAKE ALL

33:34OF THOSE THINGS INTO ACCOUNT,

33:36IT'S A PRETTY MINIMAL

33:39PROFESSIONAL SERVICES HIT.

33:42>> THANK YOU, THAT IS SO

33:44HELPFUL. THOSE ARE ALL MY

33:46QUESTIONS FOR NOW CHAIR.

33:49>> THANK YOU. NEXT I WILL

33:52RECOGNIZE VICE CHAIR SHAFFER.

33:53>> THA YOU CHA CHUGHTAI AND

33:55THANK YOU DEPUTY CFO DESAN A. I

34:00HAVE A QUESTION AROUND UTILITY

34:02DIVISION. IT'S 100% GENERAL FUND

34:05FUNDED, BUT IT'S FULLY ALLOCATED

34:09TO ENTERPRISE FUNDS. CAN YOU

34:10EXPLAIN TO ME EXACTLY WHAT THAT

34:12MEANS.

34:12>> SURE, THROUGH THE CHAIR, VICE

34:15CHAIR SHAFFER, THE UTILITY

34:16BILLING EMPLOYEES ARE ALL PAID

34:18FOR OUT OF THE GENERAL FUND, SO

34:20THEY ALIGN WITH GENERAL FUND

34:22RULES. THE WORK THEY'RE DOING IS

34:24SENDING OUT BILLS ON BEHALF OF

34:26ALL THOSE ENTERPRISE FUNDS FOR

34:28WATER AND TRASH AND RECYCLING

34:29AND THINGS LIKE THAT. SO AS

34:34WE'RE DEVELOPING THE GENERAL

34:36FUND OVERHEAD MODEL, WHICH IS

34:38HOW WE BILL NON-GENERAL FUND

34:40DEPARTMENTS, AS WELL AS THE PARK

34:41BOARD, ALL THE CHARGES FOR

34:44UTILITY BILLING GET SENT TO THE

34:46ENTERPRISE FUND TO GET PAID FOR

34:48BECAUSE THIS IS HOW THEY RECOUP

34:50THEIR REVENUE.

34:50>> SO THEY'RE FULLY REIMBURSED,

34:54THANK YOU FOR CLARIFYING THAT.

34:57>> UH-HUH.

34:59>> THANK YOU. I AM NOT SEEING

35:02ANYONE ELSE IN QUEUE. I WILL

35:07DIRECT THE CLERK TO FILE THIS

35:08REPORT A THEN I JUST WANT TO

35:10MAKE SURE WE CAPTURED THE

35:12ADMINISTRATIVE FOLLOW UP

35:13QUESON, WHICH IS ABOUT THE 4%

35:16OF GENERAL FUND SPORTED

35:18INVESTMENT IN PROPERTY SERVICES.

35:21>> THANK YOU.

35:23>> ALL RIGHT. WE'RE READY TO

35:24CONTINUE TO OUR SECOND

35:27PRESENTATION FROM THE

35:28COMMUNICATIONS DEPARTMENT FOR

35:29THIS I WILL INVITE KATIE TOPINKA

35:36TO BEGIN THIS PRESENTATION.

35:41>> GOOD MORNING, COUNCIL

35:43MEMBERS, CHAIR CHUGHTAI,

35:44COMMITTEE MEMBERS, TODAY I AM

35:47PRESENTING ON BEHALF OF THE

35:50COMMUNICATIONS DEPARTMENT. I

35:51WANTED TO SHARE LITTLE BIT

35:52MORE ABOUT THE ROLE OF THE

35:54DEPARTMENT. CITY COMMUNICATIONS

35:55PLAYS A KEY ROLE IN HELPING

35:59RESIDENTS UNDERSTAND WHAT THEIR

36:00GOVEMENT IS DOING, WHY IT

36:01MATTERS, AND HOW THEY CAN

36:04PARTIC

36:05PARTICIPATE. AT A HIGH-LEVEL,

36:06THE TEAM ACTS AS A BRIDGE

36:07BETWEEN CITY LEADERSHIP, DEPART

36:09THE TEAM ALSO WORKS TO HIGHLIGHT

36:11THE GREAT WORK THAT PLIC CERT

36:16WEN

36:16-- SERVANTSERE AT THE CITY DO

36:19EVERY DAY. THEY DO THIS WITH THE

36:21WEBSITE, E-MAILS, NEWSLETTERS,

36:25SOCIAL MEDIA, AND NEWS MEDIA,

36:29AND THEY MANAG CITY COUNCIL

36:32BROADCASTS. SO THERE ARE A FEW

36:34NAGING THIS BROADCAST AS WE

36:45SPEAK. SO THIS IS AN OVERVIEW OF

36:46THE COMMUNICATIONS DEPARTMENT.

36:49IT REPORTS TO THE COMMUNICATION

36:51AND ENGAGEMENT LINE. IT IS

36:52CURRENTLY BEING RUN BY INTERIM

36:54DIRECTOR CHRIS KELLY, WHO I

36:55HERE TO ASSIST WITH QUESTIONS

36:58TODAY, IN THE BACK ROW THE. I

37:00ALSO WANT TO WELCOME OUR MEDIA

37:04RELATIONS MANAGER JEFF OL STAD.

37:07THERE ARE 22 CURRENT FTEs, AND

37:13THE 2026 ADAPTED BUDGET WAS 4

37:16MILLION, AND FOR 202 IS

37:183.8 MILLION. I WANTED TO GIVE AN

37:19UPDATE ON OPERATIONAL CHANGES TO

37:22THE COMMUNICATIONS DEPARTMENT.

37:23THIS WAS PRESENTED LAST YEAR BY

37:25THE FORMER COMMUNICATIONS

37:27DIRECTOR AND THE CENTRALIZATION

37:30S DESIGNED TO CREATE

37:31OPERATIONAL EFFICIENCIES ACROSS

37:33THE CITY. I KNOW THERE WAS A

37:34QUESTION EARLIER IN THE WEEK

37:35ABOUT THE SAVINGS RELATED TO

37:37THAT. WE DID GO BACK AND CHECK

37:39AND THE GOAL WAS MORE ABOUT

37:42OPERATIONAL EFFICIENCIES AND

37:43LESS ABOUT SAVINGS, SO THE

37:45PROPOSAL WAS INTENDE TO BE

37:47BUDGET NEUTRAL. WE ARE FOLLOWING

37:49A MODEL THAT A LOT OF

37:51ORGANIZATIONS AROUND THE STATE

37:52AND COUNTRY ARE DOING TO

37:55CENTRALIZE COMMUNICATION, TO

37:56ENSURE THAT WE ARE SPEAKING WITH

37:58ONE CLEAR VOICE TO THE PUBLIC,

38:00THAT WE'RE USING SHARED

38:01EXPERTISE AND PROFESSIONAL

38:02STANDARDS AROUND COMMUNICATIONS,

38:05BETTER COORDINATION EFFICIENCY,

38:06AND STRONGER CRISIS AND

38:09EMERGENCY RESPONSE, AND THEN

38:11IMPROVE THE RESIDENT EXPEENCE.

38:12I THINK WE'VE SEEN SOME OF THE

38:15EARLY RESULTS OF CENTRALIZATION

38:16AND THAT WE HAD 40% MORE

38:20MULTIMEDIA PROJECTS. THERE HAVE

38:22BEEN 229 CREATIVE REQUESTS FROM

38:2619 DEPARTMENTS, WHICH INCLUDED

38:2923 CAMPAIGN-SCALE PROJECTS THE

38:30LAST YEAR. I WANTED TO HIGHLIGHT

38:31THAT DURING OPERATION METRO

38:33SURGE, THERE WERE 950 MEDIA

38:37REQUESTS, 17 NEWS CONFERENCES,

38:37AND 116 SOCIAL MEDIA POSTS. THIS

38:41IS THEURRENT ORGANIZATIONAL

38:43STRUCTURE FOR COMMUNICATICOMMUN

38:46THERES A LINE FOR STRATEGIC

38:48COMMUNICATIONS, DIGITAL

38:49COMMUNICATIONS, MEDIA RELATIONS,

38:53AND THEN IN MULTIMEDIA, THERE

38:56ARE A NUMBER OF VIDEO PDUCTION

39:00STAFF THAT SUPPORT BOTH THE

39:01STREAMING WORK AND OTHER VIDEO

39:03PRODUCTION NEEDS FOR THE CITY. I

39:12AM GOING TO MOVE ON TO THIS

39:16SLIDE, IT HHLIGHT AS NUMBER OF

39:18ACTIVITIES AND OBJECTIVES FOR

39:19THE DEPARTMENT. I WANTED TO

39:23HIGHLIGHT AROUND INFORMING THE

39:24PUBLIC T MAKE SURE THEY HAVE

39:26TIMELY ACCURATE INFORMATION

39:27ABOUT CITY PROGRAMS, SUPPORTIN

39:29TRANSPARENCY AND TRUST,

39:31EMERGENCY CRISIS COMMUNICATIONS,

39:34D ONE KEY THING THERE IS THAT

39:35THE COMMUNICATIONS TEAM HAS BEEN

39:37VITAL IN STANDING UP A JOINT

39:39INFORMATION CENTER DURING CRISES

39:43AND WE HAD A TIME TO SET IT UP

39:45OVER THE LAST YEAR DURING

39:47OPERATION METRO SURGE. THIS MOST

39:50RECENT SHOOTG AT THE PARK, AND

39:52THERE ARE STAFF FROM OTHER

39:54PARTMENTS IN THE CITY,

39:55INCLUDING NCR, IGR, 311, SO WE

40:00CAN MAKE SURE THAT THE

40:03INFORMATION IS BEING VETTED AND

40:04PUT OUT TO THE CITY IS GETTING

40:06TO A WIDE VARIETY OF

40:08STAKEHOLDERS, INCLUDING ALL OF

40:10YOU. THEN ADDITIONALLY COMMUNITY

40:14COMMUNICATION PROMOTES

40:18PRIORITIES, ENGAGERESIDENTS,

40:21AND THEN I ALSO WANTED TO TALK

40:22ABOUT THE CITY'S BRAND AND PRIO

40:28AND TH I ALSO WANTED TO TALK

40:29ABOUT THE CITY'S BRAND AND

40:30REPUTATION. THIS SLIDE

40:31REPRESENTS REVENUE. THIS COMES

40:32FROM PEG FEES AND THE CABLE

40:34FRANCHISE FEE. THE CLIMATE AND

40:38INFRASTRUCTURE COMMITTEE IS

40:38GOING TO BE HEARING ABOUT A

40:40PROPOSED ORDINANCE TO UPDATE OUR

40:42AGREEMENT WITH COMCAST VERY

40:44SOON. THE CITY GRANTS COMCAST

40:46THE RIGHT TO USE PUBLIC RIGHT OF

40:48WAY TO RUN ITS CABLE SYSTEM AND

40:50IN EXCHANGE, THEY PAY FEES AND

40:52MEET LOCAL REQUIREMENTS. SO,

40:53THERE IS A FRANCHISE FEE AND

40:56THERE IS ALSO THE PEG FE THE

40:59FRANCHISE FEE GOES INTO THE

41:01GENERAL FUND, THE PEG FEE IS

41:03USED FOR PUBLIC ACCESS

41:05COMMUNICATIONS, AND THAT IS WHAT

41:07GOES INT THE COMMUNICATIONS

41:08BUDGET. I WILL TALK A LITTLE BIT

41:10MORE ABOUT THAT ON A LATER SLIDE

41:13AS WELL. HERE IS THE MAYOR'S

41:16RECOMMENDED BUDGET DATING BACK

41:17TO FISCAL YEAR 2024. AS YOU CAN

41:19SEE FROM 2026 TO 2027, IT'S

41:22RELATIVELY FLAT. THE INCREASE

41:24FROM FISCAL YEAR 2025-26 WAS

41:29LARGELY DUE TO THE

41:30CENTRALIZATION OF COMS. THAT'S

41:33WHY YOU SAW THAT INCREASE THERE.

41:38THIS IS ANOTHER VIEW OF THAT IN

41:39MORE DETAIL. YOU CAN SEE FOR

41:432027-28, THERE IS A DECREASE IN

41:44SALARY AND WAGES, FRINGES, AND

41:47CONTRACTUAL SERVICES, AND THE

41:49INCREASE IN OPETING COSTS

41:51RELATED TO INTERNAL SERVICE

41:54FEES. THIS BUDGET, IT'S ANOTHER

41:57VIEW OF THE BUDGET AND ALSO

41:59SHOWS THE FTE REDUCTIONS FROM 22

42:04TO 19. THEN HERE IS THE MAYOR'S

42:07REMMENDED BUDGET BREAK DOWN BY

42:08EXPENSE CATEGORY AND DIVISION,

42:09AND WE'LL TALK A LITTLE BIT MORE

42:11ABOUT EACH DIVISION IN A MOMENT.

42:17THE MAYOR'S RECOMMENDED BUDGET

42:18DOES INCLUDE ONE SMALL

42:21INVESTMENT FOR COMMUNICATIONS, A

42:22$14,000 FOR A SOCIAL MEDIA

42:24MANAGEMENT TOOL. THE TOOL IS

42:28CALLED SPROUT SOCIAL, AND IT

42:29WOULD ALLOW US TO IMPLEMENT

42:32PHISTICATED SOCIAL MEDIA

42:34STRATEGIES WITH THE ABILITY TO

42:35MEASURE SUCCESS AND TRACK

42:37SENTIMENT AND REACH ACROSS ALL

42:39SOCIAL MEDIA PLATFORMS IN ONE

42:40PLACE. SO THE GOAL OF TS WOULD

42:41REALLY BE TO REDUCE INEQUITIES

42:44BY ALLOWING US TO BETTER

42:46UNDERSTAND HOW CITY MESSAGING IS

42:49REACHING ITS INTENDED AUDIENCE,

42:50PARTICULARLY AROUND THINGS LIKE

42:52MULTILANGUAGE MESSAGING AND

42:54MAKING SURE IT'S GETTING TO THE

42:55PEOPLE WHO NEED TO SEE IT.

43:01DIVESTMENTS IN COMMUNICATIONS

43:03INCLUDE FTE REDUCTIONS OF THEIR

43:09THREE FTEs OF 415,000. AS I

43:10MENTIONE DURING THE NCR

43:12PRESENTATION ON TUESDAY, WE DID

43:16FOR THE DEPARTMENTS, WE DID

43:18REVIEW THESE MORE HOLISTICALLY

43:20AND THE NUMBER OF FTE REDUCTIONS

43:22BASED ON THAT REVIEW FOR

43:23COMMUNICIONS IS FOUR AT THIS

43:27POINT. WE ALSO HAVE A REDUCTION

43:29IN $100,000 IN THE MAYOR'S

43:31BUDGET FOR CULTURAL MEDIA. THAT

43:33MONEY HAS BEEN USED FOR REGULAR

43:35RADIO SHOWS ON DIFFERENT

43:37STATIONS THAT WE PARTNER WITH

43:38THROUGHOUT THE CITY. WHILE A

43:41REDUCTION IN THE FUNDING WOULD

43:45RTAINLY CHANGE HOW WE ENGAGE

43:47WITH CULTURAL MEDIA PARTNERS,

43:48IT'S NOT INTENDED TO MEAN WE'RE

43:50NOT GOING TO ENGAGE WITH

43:52CULTURAL MEDIA PARTNERS ANYMORE.

43:53WE NEED TO LOOK AT NEW

43:56STRATEGIES THROUGH PAID MEDIA

43:57AND TARGETED STRATEGIES WITH

43:59DEPARTMENTS THAT WORK WITH OUR

44:00CULTURAL MEDIA PROVIDERS THROUGH

44:04COMMUNICATIONS ALREADY. AGAIN,

44:08THIS IS THE COMMUNICATIONS

44:10DIVISION, THERE ARE TWO

44:15DISIONS HERE, THE FIRST IS THE

44:15DEPARTMENT. WE TALKED A LOT

44:16ABOUT WHAT THEY DO. SO I AM

44:18GOING TO MOVE TO THE NEXT SLIDE,

44:20WHICH IS PUBLIC ACCESS TV

44:23DIVISION. AGAIN, THE FUNDING OF

44:24THIS COMES FROM THE PEG FEES I

44:26ALREADY TALKED ABOUT AND ALSO

44:27FROM THE GENERAL FUND. THIS IS

44:29REALLY DONE THROUGH A CONTRACT

44:30WE HAVE WITH SPEAK MINNEAPOLIS,

44:32WHICH YOU WILL SEE ON THE NEXT

44:34SLIDE. THE GOALS ARE TO ENSURE

44:36THAT MOR PEOPLE HAVE ACCESS TO

44:37THE TOOLS, TRAINING, AND

44:38OPPORTUNITIES TO SHARE THEIR

44:40STORIES AND SHAPE THE FUTURE OF

44:42MEDIA. SO SPEAK MINNEAPOLIS

44:44OPERATES PUBLIC ACCESS

44:45TELEVISION CHALLENGES. THEY

44:48CREATE ORIGINAL AND CURATED

44:49PROGRAMING. THEY PROVIDE MEDIA

44:55PRODUCTION STUDIOS AND EQUIPMENT

44:56AND OFFER EDUCATION CAL

44:58OPPORTUNITIES AND YOUTH

44:59PROGRAMING. HERE ARE THE MAJOR

45:01CONTRACTS, SAK MINNEAPOLIS FOR

45:03THE PUBLIC ACCESS PROGRAMING AT

45:06$460,000. WE HAVE A $70,000

45:08CONTRACT FOR AUDIOVISUAL

45:10MAINTENANCE. THIS IS ONGOING

45:12MAINTENANCE FOR THE SOFTWARE AND

45:14PUBLIC STRMING THAT IS USED TO

45:16BROADCAST COUNCIL MEETINGS AND

45:18PRESS CONFERENCES. MEDIA

45:22MONITORING AND INTELLIGENCE,

45:24AGAIN THESE ARE PLATFORMS THAT

45:26ARE REAL-TIME TRACKING AND

45:27ANALYSIS OF EMERGING ISSUES.

45:30ALSO, MUST BE FOR SOCIAL MEDIA

45:34ARCHIVE SOFTWARE AND WE HAVE

45:36DATA PRACTICES REQUIREMENTS OF

45:38HOLDING ON TO OFFICIAL SOCIAL

45:40MEDIA POERSTS THAT THE CITY HAS

45:43PUT OUT THERE. THAT IS WHAT WE

45:46USED TO ARCHIVE THOSE. I AM JUST

45:47GOING TO CLOSE WITH THIS YOU

45:49HAD A ROBUST DISCUSSION ABOUT

45:51POSSIBLE CONSOLIDATION OR MERGER

45:54OF DEPARTMENTS ON TUESDAY BUT AS

45:56YOU ARE AWARE, THE ORIGINAL

45:58PROPOSAL IN THE MAYOR'S BUDGET

46:00WAS TO MERGE AT NCR AND

46:03COMMUNICATIONS. THEN AS YOU

46:04HEARD, THAT HAS EVOLVED INTO A

46:06RECOMMENDATION FOR A BROADER

46:08ENGAGEMENT DEPARTMENT. THE GOAL

46:09REALLY IS TO ELEVATE THE WORK OF

46:11ALL THESE IMPORTANT DEPARTMENTS

46:14AND CENTRALIZE THE WORK, THE

46:17ENGAGEMENT WORK THEY'RE DOING

46:17ACROSS THE CITY, AND WE KNOW

46:22THAT WE WILL HAVE FURTHER

46:24CONVERSATIONS AROUND THIS GOING

46:26FORWARD. I SDO WANT TO EMPHASIZ

46:28THAT THE WORK THAT THE STAFF IS

46:29DOING, ALL THE DEPARTMENTS

46:31INVOLVED, AND COMMUNICATIONS IS

46:32VERY IMPORTANT TO THE CITY AND

46:34EVERYONE IS DOING A GREAT, GREAT

46:39EFF

46:40EFFORTAND TALKING ABOUT

46:41CONSOLIDATION IS TALKING ABOUT

46:42ELEVATING THE WORK THAT EVERYONE

46:44IS DOING FOR THE CITY. THAT

46:46CONCLUDES MY PRESENTATION AND

46:47I'M HAPPY TO STAND FOR QUESTIONS

46:49OR REFER THEM TO OTHERS WHO CAN

46:51HELP ME.

46:53>> THANK YOU FOR THAT

46:54PRESENTATION DEPUTY COO.

46:57COLLEAGUES ARE THERE ANY

46:58QUESTIONS OR DISCUSSION? I WILL

47:03FIRST RECK COUNCIL MEMBER

47:05CHAVEZ.

47:05>> THA YOU CHAIR CHUGHTAI AND

47:07THANKS FOR THE PRESENTATION. CAN

47:08YOU WALK US THROUGH WHAT THE

47:10$100,000 CUT IN CULTURAL MEDIA

47:12REDUCTION MEANS IN PRACTICE.

47:14ALSO, IF YOU CAN CONFIRM IF THIS

47:19ELIMINATES THE LATINO, HMONG,

47:25AFRICAN AMERICAN CULTURAL

47:27PROGRAMS.

47:28>> CHAIR CHUGHTAI, NOTES HERE.

47:31I CAN TAL A LITTLE BIT MORE

47:32ABOUT THAT. I THINK AS I

47:35MENTIONED, CULTURALEDIA IS

47:36GOING TO CONTINUE TO BE AN

47:38IMPORTANT TOOL FOR REACHING

47:40AUENCES. THERE ARE REGULAR

47:45SHOWS THAT NCR AND

47:47COMMUNICATIONS PARTNER ON RIGHT

47:48NOW AND WE HAVE CONTRACTS USING

47:50THIS FUNDING FOR THOSE RADIO

47:52SHOWS. SO IF THIS, WITH THE CUT

47:55OF $100,000, THAT WOULD

47:56CERTAINLY HAVE TO CHANGE THAT

47:59MODEL. I THINK BECAUSE WE WOULD

48:00NOT HAVE THE ONGOING FUNDING

48:02THAT WE ARE RELYING ON FOR THAT,

48:04BUT WE ANTICIPATE WE WOULD WORK

48:07WITH NCR, WITH DEPARTMENTS TO

48:09FIGURE OUT HOW CAN WE USE OTHER

48:11TOOLS WE HAVE AT OUR DISPOSAL TO

48:13DO TARGETED MEDIA THROUGH OUR

48:14CULTURALEDIA PARTNERS TO MAKE

48:15SURE THERE IS STILL INFORMATION

48:17GETTING OUT TO RESIDENT SO, I

48:19CAN CONFIRM THAT THE RADIO SHOWS

48:23AS TY ARE KNOWN TODAY, IT

48:24WOULD LOOK DIFFERENT, AND WE

48:26WOULD NEED TO FIGURE OUT WHAT

48:28THIS LOOKS LIKE IN THE FUTURE.

48:30>> SO, ARE THEY GOING TO

48:32CONTINUE OR ARE THEY BEING

48:35ELIMINATED? I'M HEARING THAT IT

48:36MIT BE DIFFERENT, BUT WHAT

48:37DOES DIFFERENT MEAN? IF THE

48:38MONEY FOR THE PROGRAM IS GONE,

48:41IT SEEMS LIKE IT WON'T EXIST OR

48:44ARE WE STILL GOING TO HAVE THE

48:47PROGRAM?

48:47>> I AM GOING TO CALL ON INTERIM

48:54COO.

48:54>> I'M CHRIS KELLY. IT'S NICE TO

48:57ME A LOT OF YOU. SO AS DCO

49:02TOPINKA SAID, WITH A LOT OF

49:03THESE FUNDS, WE'RE LOOKING AT IS

49:05THIS THE BEST WAY TO REACH

49:08COMMUNITIES AND THAT'S WHY IT'S

49:09A PARTNERSHIPITH THE OTHER

49:11DEPARTMENTS AND NCR OF LOOKING

49:13AT WHAT ARE OUR GOAL THAT'S

49:16ONE OF THE BIGGEST THINGS FOR

49:17ME, WHEN WE GO THROUGH WHO WE

49:19ARE REACHING, IT' RESIDENTS.

49:21SINCE WE'RE DEALING WITH

49:24BUDGET CRUNCH AND THE FTE

49:27REDUCTIONS, WE'RE CONSTANTLY

49:29TURNING INTO WHO IS OUR AUDIENCE

49:30AND WHAT ARE THE BEST CHANNELS,

49:33AND WHAT ARE THE RESOURCES THAT

49:37EXIST IN DEPARTMENTS OUTSIDE OF

49:41COMMS, HOW WE'RE REACHING THOSE.

49:42SO THE FIRST THING IS THIS

49:44REDUCTION O $100,000 FOR THE

49:46RADIO SHOWS, IT WAS A DISCUSSION

49:48OF IS THAT THE BEST WAY TO REACH

49:51FOLKS? ARE PEOPLE TUNING IN ON A

49:53TUESDAY OR WEDNESDAY AFTERNOON

49:54ONCE A MONTH? SO, I TNK THAT

49:57IS GOING AWAY BECAUSE WE

49:59DISCOVERED, ESPECIALLY WITH

50:01THINGS LIKE SOCIAL MEDIA AND THE

50:02SPROUTS TOOL OF HOW DO WE REACH

50:04THESE FOLKS, AND THENITH ANY

50:06KIND OF PUBLIC AWARENESS OR

50:09COMMUNICATIONS CAMPAIGN, IT'S A

50:12PIVOT OF IS THERE ADVERTISING

50:16DOLLARS, ARE THERE PSA

50:19ANNOUNCEMENTS, ARE THERE SOCIAL

50:21POSTS AND PAID SPONSORSHIPS THAT

50:23YOU CAN USE WITHIN THESE RADIO

50:28PROGRAMS OR THESE PUBLICATIONS

50:31IN ORDER TO REACH THE PEOPLE WE

50:33NEED TO REACH. SO THE 100,000

50:35WOULD GETID OF THE RADIO SHOWS

50:39OR MINIMIZE RADIO SHOWS BECAUSE

50:41THERE WILL BE LITTLE FUNDING

50:43LEFT. WE'RE CONSTANTLY, JUST

50:44LIKE WITH EVERY PROJECT THAT

50:46COMES BEHI OUR DESK,IGURING

50:48OUT WHO OUR AUDIENCE IS AND

50:50CULTURAL MEDIA WILL BE AN

50:53IMPORTANT PART OF HOW WE REACH

50:54THOSE FOLKS WITH OUR PARTNERS AT

50:57NCR.

50:57>> THANK YOU. I WILL REPEAT

50:58EXACTLY WHAT THEY ARE, THE

51:03LATINO, HMONG, AFRICAN AMERICAN

51:06SHOWS THAT DO A LOT OF WORK TO

51:08COMMUNICATE WITH OUR RESIDENTS

51:12THAT ARE AFRICAN AMERICAN,

51:14NATIVE AMERICAN, AND CULTURALLY

51:15SPECIFIC SERVICES. IF WE'RE

51:16SAYING THAT COMMUNICATING -- I

51:18HOPE WE'RE NOT SAYING THAT

51:20COMMUNICATING WITH THESE

51:20RESIDENTS IS NOT IMPORTANT. SO,

51:24I WILL START WITH THAT. THE

51:27OTHER QUESTION I HAVE IS BEFORE

51:28RECOMMENDING ANY OF THESE

51:30REDUCTIONS, BEFORE THE MAYOR

51:31RECOMMENDED ANY OF THESE

51:33REDUCTIONS, WHAT ANALYSIS WAS

51:34CONDUCTED ON THE EVIDENT --

51:37EFFECT ON RESIDENTS WITH LIMITED

51:40ENGLISH PROFICIENCY, SERVED BY

51:43THESE SPECIFIC SERVICES?

51:50>> CHAIR CHUGHTAI, COUNCIL

51:52MEMBER CHAVEZ, I WOULD LIKE TO

51:54BE ABLE TO GET BACK TO YOU IN A

51:56LITTLE BIT MORE DETAIL ON THAT

51:57WITH SOME SPECIFICS, BUT I DO

51:59KNOW THAT AS I SAID PREVIOUSLY

52:01THAT THESE DECISIONS, THE MAYOR

52:04HAD TO MAKE NUMBER OF

52:07DIFFICULT BUDGET DECISIONS GIVEN

52:08THE FINANCIAL PICTURE. I WLD

52:09LIKE TO FOLLOW UP WITH THE

52:12BUDGET TEAM AND HIS OFFICE TO

52:13GET THAT INFORMATION BACK TO

52:14YOU.

52:15>> COOL. I WILL END IT WITH

52:17THIS. OUR RESIDENTS DON'T JUST

52:18SPEAK ENGLISH, THEY SPEAK MANY

52:20DIFFERENT LANGUAGES, AND I HOPE

52:22IS NOT BEING LOST IN THIS

52:25BUDGET, WHICH IN MY OPINION, IT

52:26CURRENTLY IS. THANK YOU.

52:28>> THANK YOU, WE HAVE SEVERAL

52:29COUNCIL MEMBERS IN QUEUE. I WILL

52:32RECOIZE COUNCIL MEMBER

52:32CHOWDHURY, FOLWED BY COUNCIL

52:34MEMBER LMISANO.

52:35>> THANKS MADAM CHAIR. GOOD TO

52:39SEE YOU DIRECTOR TOPINKA. I ALSO

52:42WANTED TO ASK A LITTLE BIT MORE

52:44ABOUT CULTURAL RADIO. I WANTED

52:46TO UNDERSTAND CLEARER WHAT IS

52:48THE STATUS QUO IN THE

52:50PARTNERSHIPS THAT WE HAVE WITH

52:54KMOJ, NATIVE ROOTS RADIO, THE

52:56MOMENTS WHERE THE CITY PARTNERS

52:59WITH HMONG, SOMALICHANNELS,

53:05WHAT DOES THE DAY-TO-DAY LOOK

53:07LIKE IN TERMS OF THE CITY

53:08RELATING TO THESE RIO

53:10STATIONS?

53:11>> CHAIR CHUGHTAI, COUNCIL

53:11MEMBER CHOWDHURY, I WILL D MY

53:13BEST TONSWER THIS AND I MAY

53:15SEE IF DIRECTOR KELLY WANTS TO

53:18EXPAND ON IT. CURRENTLY THE

53:20CONTRACT IS WITH COMMUNICATIONS.

53:21THE WORK I DONE REALLY AS A

53:23PARTNERSHIP BETWEEN

53:24COMMUNICATIONS AND NCR. THE NCR

53:28TEAM WORKS WITH COMMUNICATION

53:31TO WRITE SCRIPTS FOR THE SHOW.

53:33THERE ARE MONTHLY SHOWS FOR A

53:34NUMBER OF THE STATIONS AND SOME

53:35ARE TWICE A MONTH. SO, THERE ARE

53:38REGULAR RADIO SHOWS AND CITY

53:41STAFF FROM DIFFERENT DEPARTMENTS

53:43GO ON TO GET INFORMATION OUT

53:44ABOUT WHAT IS HAPPENING AT THE

53:47CITY. SO, THE ARE ONGOING, YOU

53:49KNOW, CONTRACTS AND

53:51RELATIONSHIP WITH THOSE

53:52STATIONS YOU MENTIONED. THERE IS

53:55A REGULAR SHOW WHERE THEITY

53:56UPDATE ARE PROVIDED.

53:58>> DO YOU HAVE ANY INFORMATION

53:59OR DATA ON THE NUMBER OF

54:01LISTENERS THERE ARE FOR THESE

54:04STATIONS FOR THOSE TIMES WE

54:06HAVE THOSE SHOWS?

54:08>> CHAIR CHUGHTAI A COUNCIL

54:09MEMBER CHOWDHURY, I WILL CHECK

54:12INTO THAT AND FOLLOW UP WITH

54:13U. I DON'T HAVE THAT

54:14INFORMATION WITH ME.

54:18>> YOU'RE NOT PROVIDED THAT

54:20INFORMATION? THAT'S HELPFUL. I

54:21WILL JUST SAY, I THINK WHAT WAS

54:28SAID PREVIOUSLY GAVE THE

54:33IMPLICATION THAT THE AUDIENCES

54:36AREN'T THERE TO LISTEN TO THESE

54:38RADIO STATIONS. I AM NOT HEARING

54:40THAT BASED OFF OF WE DON'T HAVE

54:42THE DATA TO EVEN DETERMINE HOW

54:44MANY LISTENERS ARE TUNING IN TO

54:55LARAZA, KMOJ RADIO. I WOULD

54:58THINK THEY HAVE A STRONG

55:01FOLLOWING BECAUSE THERE ARE ONLY

55:03SO MANY STATIONS THAT ARE IN

55:04YOUR NATIVE LANGUAGE, OUT OF THE

55:07ONES THAT ARE THERE. BEFORE WE

55:09MAKE DECISIONS TO CUT AN ENTIRE

55:12PROGRAM THAT REACHES THESE

55:14COMMUNITIES, WE OUGHT TO KNOW

55:16WHO THE LTENERSHIP IS AND HOW

55:20MANY PEOPLE WE'RE REACHING. I

55:22REALLY WANT TO TALK ABOUT THIS

55:26POINT OF WHO ARE THE AUDIENCES

55:27WE WANT TO REACH. I'M HEARING A

55:29LOT ABOUT FOCUSING IN ON SOCIAL

55:31MEDIA AND PAID MEDIA, BUT THE

55:33FACT OF THE MATTER IS THAT NOT

55:34EVERYBODY IS ON SOCIAL MEDIA,

55:39ESPECIALLY OUR ELDERS. THEY'RE

55:40NOT ON SOCIAL MEDIA. ALSO, IT

55:47WILL REFLECT THE LANGUAGE YOU

55:48SPEAK. WE KNOW THAT SOCIAL MEDIA

55:50COMMUNICATION FROM THE CITY OF

55:52MINNEAPOLIS IS PREDOMINANTLY IN

55:55ENGLISH. I ALSO KNOW THAT FROM

55:59THE CULTURAL BACROUND I AM IN,

56:02COMMUNITY MEMBERS THAT SPEAK MY

56:07LANGUAGE OR WH SHALL LANGUAGE

56:08THEY SPEAK, THEY GO TO SOURCES

56:11THEY HAVE RELATIONSHIPS TO. I'M

56:17WORRIED WE'RE CUTTING THE

56:19TRUSTED RELATIONSHIPS WE HAVE

56:19AND THE COMMUNICATIONS FROM OUR

56:23CITY WILL TURN INTO REACHING

56:25THESE COMMUNITIES OF COLOR,

56:32THESE COMMUNITIES WE HAVE MAYBE

56:39ONE OR TWO STAFF FROM NCR THAT

56:41TALK TO THEM. WE'RE GOING TO CUT

56:43THEM OUT OF THE CONVERSATION AND

56:45FOCUS ON CONVERSATIONS TO A

56:53STATION FOR A PROMINATELY

56:55WHITE AUDIENCE. I DON'T THINK

56:58THAT'S RIGHT. I THINK WE NEED TO

57:02DO MORE TO REACH OUT TO THE

57:04COMMUNITY. I THINK THERE WAS A

57:06TIME IN OUR ELECTION VOTER

57:07SERVICES WE HAD FTEs WHERE THERE

57:12WERE POSITIONS THAT WERE

57:13SPECIFICALLY TO DO VOTER

57:14OUTREACH AND ENGAGEMENT WITH THE

57:17SOMALI COMMUNITY, WITH THE

57:19NATIVE COMMUNITY, WITH THE LATIN

57:21A COMMUNITY, AND NOW WE DON'T

57:22HAVE THOSE ANYMORE. I AM HEARING

57:29THERE WILL BE AN ALTERNATIVE TO

57:31BE WORKED ON BUT WE'RE NOT

57:33PRESENTED AN ALTERNATIVE. IT

57:34SOUNDS LIKE WE'RE TELLING OUR

57:35COMMUNITIES HERE WE'RE GOING TO

57:37FIND A WAY TO COUNICATE WITH

57:39YOU, BUT WAIT WITHOUT AN ACTUAL

57:41PLAN. SO THAT FOR ME IS PRETTY

57:43HARD TO STOMACH AS SOMEONE WHO

57:46TRIED TO FIND WAYS TO HAVE THE

57:50CI REACH COMMUNITIES IN MY

57:52WARD AND ACROSS THE CITY THAT

57:54OFTENTIMES AREN'T BUGHT INTO

57:58LOCAL GOVERNMENT CIVIC LIFE. SO

57:59I WILL LEAVET THERE ON

58:02CULTURAL MEDIA. I WANTED TO ASK

58:07WHAT DOES THE OPS AND PRODUCTION

58:10LEADICATIONS DEPARTMENT?

58:13>> CHAIR CHUGHTAI, COUNCIL

58:14MEMBER CHOWDHURY, SO THE

58:16OPERATIONS AND PROCTION LEAD

58:18TAKES ON A NUMBER OF TASKS AS A

58:20SORT OF GENERAL LIST IN A LOT OF

58:22WAYS IN THE DEPARTMENT. SO

58:25CURRENTLY THEY HAVE BEEN DOI A

58:27LOT OF SUPPORT FOR, YOU KNOW,

58:29BUDGET WORK, ADMINISTRATIVE WORK

58:31IN THE DEPARTMENT. SO IT'S THAT

58:34OPERATION SIDE OF THINGS. THE

58:35PRODUCTION SIDE OF IT IS

58:37SUPPORTING THE VIDEO PROCTION

58:38TEAM AS THEY HAVE ADDITIONAL

58:40NEEDS THAT THE REST OF THE TEAM

58:43CAN'T MANAGE. SO, THAT IS THE

58:47WORK, AND THE FINAL THING I

58:49WOULD SAY IS THEY DO A LOT OF

58:50PROJECT MANAGEMENTS WELL. SO

58:52WE MENTIONED SOME OF THE

58:55CAAI

58:56CAMPAIGNS, THE LARGE MEDIA

58:57CAMPAIGNS THAT HAPPENED THIS

58:59YEAR. THEY SUPPORT THE TEAM IN

59:00THINKING THROUGH THE CAMPAIGN,

59:01FIGURING OUT THE TIMING, AND THE

59:03PAYMENTS FOR IT, AND HOW TO GET

59:05THE WORD OUT. SO, THEY ARE IN A

59:08GENERALIST POSITION IN THE

59:10DEPARTMENT THAT HANDLES A LOT OF

59:11THE OPERATION FUNCTIONS BUT ALSO

59:13TAKES ON OTHER PROJECTS AS

59:15EDED.

59:15>> OKAY, THANK YOU. THAT'S

59:16HELPFUL. I HAVE A COUPLE OTHER

59:17QUESTIONS ABOUT THE POSITIONS WE

59:19HAVE BUT I AM ALMOST OUT OF TIME

59:21SO I WILL GET BACK IN QUEUE.

59:25>> THANK YOU CNCIL MEMBER.

59:26NEXT I WILL RECOGNIZE COUNCIL

59:28MEMBER PALMISANO, FOLLOWED BY

59:31VICE PRESIDENT OSMAN.

59:32>> THANK YOU FOR THIS

59:34PRESENTATION. CAN YOU CORRECT ME

59:35IF I AM WRONG. I MIGHT HAVE MY

59:37EARS OFF BUT DIDN'T WE MOVE

59:41SEVERAL COMMS POSITIONS THAT

59:44HAVE BEEN EMBEDDED IN

59:46DEPARTMENTS INTO T

59:47COMMUNICATIONS DEPARTMENT? WHERE

59:48ARE THOSE ON THIS ORG CHART OR

59:51DID THAT NOT END UP HAPPENING OR

59:53MAYBE IT WAS TWO YRS AGO.

59:55>> CHAIR CHUGHTAI, COUNCIL

59:56MEMBER PALMISANO, YOU ARE

59:57CORRECT. THAT DID HAPPEN. THEY

1:00:00ALSO -- SO THE POSITIONS WERE

1:00:02MOVED AND THEN THERE WERE

1:00:06REWRITTEN POSITION DESCPTIONS.

1:00:09SO, I THINK I COULD GO BACK AND

1:00:10I WOULD HAVE TO GO BACK AND LK

1:00:12AT WHICH POSITIONS TURNED INTO

1:00:15WHAT IN THE DEPARTMENT.

1:00:16>> I DON'T THINK THAT IS

1:00:18VALUABLE, BUT JUST TO SAY, SO

1:00:20THOSE POSITIONS TURNED INTO WHAT

1:00:21WE SEE NOW ON THIS ORG CHART.

1:00:25>> CORRECT.

1:00:26>> OKAY. I REALIZE BASED ON

1:00:29TUESDAY'S CONVERSATIONS IN THESE

1:00:32CHAMBERS THAT I MIGHT BE IN THE

1:00:33MINORITY BUT I REALLY LIKE THE

1:00:35IDEA OF CREATING A LARGER

1:00:36DEPARTMENT THAT IS FOCUSED ON

1:00:41OUR EXTERNAL COMMUNITY

1:00:43ENGAGEMENT AND AN IMPROVED

1:00:44ABILITY FOR COMMUNICATIONS,

1:00:46AMONG OTHERS, TO HAVE MORE

1:00:48INFORMATION AT THEIR FINGERTIP

1:00:51TO BE ABLE TO PRESENT

1:00:54INFORMATION AND ALSO SHARE IN

1:00:55THE PROCESSES THAT ARE BUILT UP

1:00:58IN THE OUTREACH BY EACH OTHER'S

1:01:02WORK. I HOPE WE CANORK TOWARDS

1:01:05IMPROVING THIS MODEL THAT MAYBE

1:01:07DIDN'T GO OVEREAL WELL ON

1:01:09TUESDAY IN SOME WAY. I THINK

1:01:10THAT IT'S GOOD ON ITS OWN.

1:01:12THINK THAT IT HAS IMPROVED

1:01:15EXPERIENCE FOR THE PUBLIC ON ITS

1:01:18OWN. IT COULD ALSO SAVE MOY. I

1:01:22THINK THAT IS MODEL THAT WE

1:01:27SHOULD ALL LOOK TO MOVE TO, EVEN

1:01:30IF IT HAD 0 BUDGET SAVINGS. I

1:01:32THINK THERE IS A VUABLE

1:01:34CONVERSATION THERE FOR IN THE

1:01:35FUTURE. I JUS WANTED TO POINT

1:01:38THAT OUT. THANKS.

1:01:39>> THANK YOU. NEXT I WILL

1:01:42RECOGNIZE VICE PRESIDENT OSMAN,

1:01:44FOLLOWED BY VICE CHAIR SHAFFER.

1:01:46>> THANK YOU. MY QUESTION IS

1:01:52WHAT WAS THE TOTAL BUDGETED

1:01:57CULTURAL MEDIA? LAST YEAR IT WAS

1:02:01$100,000. ALSO, JUST TO FOLLOW

1:02:02UP ON THAT TOO, ANOTHER QUESTION

1:02:06IS WHAT IS THE TOTAL AMOUNT OF

1:02:11MEDIA THAT GOES OUT IN THE

1:02:13COMMUNITY THAT WE CONTRACT

1:02:15OUTSIDE CULTURAL MEDIA?

1:02:19>> CHAIR CHUGHTAI, VICE

1:02:21PRESIDENT OSMAN, THE TOTAL

1:02:22BUDGET FOR CULTURAL MEDIA THIS

1:02:24CURRENT YEAR IS $125,000. THEN

1:02:29IN TERMS OF WHAT WE TRACK GOING

1:02:30OUT INTO THE PUBLIC, I MIGHT ASK

1:02:33FOR SOME ASSISTANCE HERE FROM

1:02:35THE STAFF OR MAYBE NEED TO

1:02:39FOLLOW UP. CHAIR CHUGHTAI AND

1:02:47COUNCIL VICE PRESIDENT OSMAN,

1:02:48MAYBE A CLARIFYING QUESTION ON

1:02:49YOUR QUESTION, ARE YOU WONDERING

1:02:51HOW MANY PRESS RELEASES DID WE

1:02:52PUT OUT? HOW MANY NEWS

1:02:55CONFERENCES? SOCIAL MEDIA POSTS?

1:02:56>> NO, MY QUESTION IS I REMEMBE

1:03:03WAS ADDED LATER ON. I DID A FEW

1:03:05BUDGET ITEMS AFTER THE MURDER OF

1:03:09GEORGE FLOYD FOR THOSE WITH

1:03:13ENGLISH NOT THEIR FIRST LANGUAGE

1:03:15GET EDUCATION TOUGH

1:03:17CONTRAED CULTURAL

1:03:22ITEMS HERE. IT WAS A ONE TIME

1:03:24FUNDING A COUPLE YEARS IN EARLY

1:03:292021-22. FINALLY IT WAS ADDED,

1:03:31THIS $100,000 WAS ADDED AND W

1:03:33THOUGHT THAT WAS GOING TO BE

1:03:37ONGOIN IT WAS ONLY ONE YEAR,

1:03:392026. OUTSIDE OF THAT, WT WAS

1:03:43THE CONTRACT MEDIA THA WAS

1:03:49CONTRACTED. WHAT IS THE TOTAL

1:03:50OUTSIDE OF THE CULTURAL MEDIA. I

1:03:53GET THAT TV ACCESS. ARE THERE

1:03:58HER MEDIA OUT THERE THAT IS

1:04:00NOT CULTURAL MEDIA THAT WE

1:04:04CONTRACT?

1:04:05>> CHAIR CHUGHTAI, COUNCILICE

1:04:07PRESIDENT OSMAN, THERE ARE NOT.

1:04:09THERE IS A BUDGET FOR DOING PAID

1:04:11MEDIA FOR CERTAIN, YOU KNOW,

1:04:13ADVERTISING OR THINGS LIKE THAT

1:04:15ON PROGRAMS, BUTNO, WE DON'T

1:04:16HAVE OTHER CONTRACTS WITH MEDIA

1:04:20ORGANIZATIONS, LIKE WE DO WITH

1:04:22CULTURE AND MEDIA.

1:04:25>> OKAY, I JUST WANT TO CLOSE IT

1:04:26DOWN THAT THERE WAS A NEED IN

1:04:29THE BEGINNING WHY WE NEEDED TO

1:04:33FUND THIS AND YOU KNOW, THAT WAS

1:04:36THE DECISION THAT WAS MADE. NOW,

1:04:40JUST GOING AWAY WITHOUT ANY

1:04:44EXPLANATION, IT'S KIND OF TOUGH.

1:04:47I UNDERSTAND THE BUDGET

1:04:48DIFFICULTIES AND THE CUTS WE

1:04:51NEED TO MAKE, BUT IT'S NOT A

1:04:54TUESDAY OR WEDNESDAY AFTERNOON,

1:04:58IT'S THE CTURAL MEDIA THAT

1:04:59PEOPLE UNDERSTAND. I TURN ON THE

1:05:01RADIO, SO I WATCH THE

1:05:04PROGRAMING, THE NCR AND THEY DO

1:05:08WONDERFUL THINGS, STUFF COMING

1:05:11UP IN OUR CITY. SO THERE IS

1:05:12REALLYOSITIVE NEED IN THE

1:05:14COMMUNITY. I JUST WANTED TO NOTE

1:05:17THAT. THANK YOU.

1:05:19>> THANK U. NEXT I WILL

1:05:22RECOGNIZE VICE CHAIR SHAFFER.

1:05:27>> THANK YOU CHAIR CHUGHTAI AND

1:05:29DEPUTY CEO, CAN YOU TELL ME

1:05:31WHERE THE INCREASED PEG FEES ARE

1:05:34GOING WITHIN YOUR BUDGET?

1:05:35>> YES, CHAIR CHUGHTAI AND

1:05:38COUNCIL MEMBER SHAFFER, IT IS

1:05:41GOING INTO THE SPEAK

1:05:43MINNEAPOLIS.

1:05:44>> IS THAT A NEW SERVICE FOR US

1:05:47OR AN INCREASED SERVICE?

1:05:48>> THROUGH THE CHAIR, VICE CHAIR

1:05:51SHAFFER, IT'S NOT A NEW SERVICE.

1:05:52IT'S AN INCREASE TO THE EXISTING

1:05:54SERVICE.

1:05:54>> OKAY, AND IS THERE SOMEWHERE

1:05:56I CAN TURN TO FIND OUT MORE

1:05:57INFORMATION ABOUT THAT? I JUST

1:05:58GO TO THEIR WEBSITE, WOULD THAT

1:06:00BE THE BEST PLACE? CAN YOU SPEAK

1:06:03TO HOW WE INTERFACE WITH THEM?

1:06:06>> CIR CHUGHTAI AND VICE CHAIR

1:06:08SHAFFER, YES, WE CAN FOLLOW UP

1:06:10WITH MORE DETAILS ABOUT IT. THEY

1:06:11DO HAVE A WEBSITE. SO, I AM JUST

1:06:17GOG TO PULL UP MY NOTES HERE

1:06:20AGAIN. SO SPEAK MINNEAPOLIS DOES

1:06:21OPERATE A NUMBER OF PUBLIC

1:06:23ACCESS TELEVISION CHAELS THAT

1:06:24HAVE THINGS LIKE THE COUNCIL

1:06:25MEETINGS ON THEM BUT THEN THEY

1:06:27HAVE OTHER ORIGINAL PROGRING

1:06:28AS WELL. THEY ALSO DO

1:06:30EDUCATIONAL PROGRAMING FOR YOUTH

1:06:32AND HAVE STUDIOS WHERE PEOPLE

1:06:34CAN GO AND LEARN SKILLS IN THIS

1:06:37TRADE. THEN THEY ALSO DO

1:06:40COMMUNITY EVENTS AND

1:06:41PARTNERSHIPS THROUGHOUT THE

1:06:43COMMUNITY. SO IT'S REALLY PUBLIC

1:06:45ACCESS TELEVISION IS WHAT THEY

1:06:48DO AND THAT'SHAT WE USE THE

1:06:50PEG FEE R. THE PEG FEE IS USED

1:06:54FOR NOT FOR SALARIES, BUT FOR

1:06:58INFRASTRUCTUREYPE COSTS.

1:06:59>> OKAY, SO IT'S A PRETTY

1:07:02SIGNIFICANT, GREATER INVESTMENT

1:07:04IN THIS PARTICULAR LINE-ITEM FOR

1:07:05NEXT YEAR. C YOU SPEAK TO

1:07:07ACTLY WHAT WE'RE GETTING FOR

1:07:08THAT INVESTMENT?

1:07:10>> CIR CHUGHTAI, COUNCIL

1:07:12MEMBER SHAFFER, WE A STILL

1:07:14DOING SOME ADDITIONAL ANALYSIS

1:07:15ON WHAT OTHER TYPES OF THINGS WE

1:07:18CAN COVER. WE ARE, AS I

1:07:22MENTIONED, COMMUNICATIONS

1:07:24MANAGES ALL THE VIDEO STREAMING

1:07:26SERVICES FOR THE CITY, INCLUDING

1:07:27THE SOFTWARE AND EQUIPMENT AND

1:07:28THINGS LIKE THAT. SO THOSE ARE

1:07:30LIKELY THINGS THAT WE WILL BE

1:07:33ABLE TO COVER, AS WELL AS WE

1:07:35NEED TO DO REPAIRS OR MAKE

1:07:36CHANGES TO THE SYSTEMS WE HAVE.

1:07:38>> OKAY. SO, WOULD Y

1:07:41CATEGORIZE IT MAINLY AS

1:07:42MAINTENANCE OR EXPANSION OF

1:07:49SERVICES?

1:07:50>> CHAIR CHUGHTAI, COUNCIL

1:07:51MEMBER SHAFR, I WOULD

1:07:54CATEGORIZE IT AS MAINTENANCE.

1:07:55>> I THINK IT'S IMPORTANT THAT

1:07:56WE UNDERSTAND THAT BECAUSE WE

1:07:58HAVE THIS GREAT INCREASE WE'RE

1:07:59SEEING. I THINK WE NEED TO

1:08:00UNDERSTAND WHAT WE'RE GETTING

1:08:02FOR THAT DOLLAR AMOUNT, NOT TO

1:08:05DEVALU ANY INVESTMENT HERE, BUT

1:08:07I THINK WE NEED A LITTLE MORE

1:08:09INFORMATION, IF YOU COULD FOLLOW

1:08:10UP ON THAT, THAT WOULD BE

1:08:12HELPFUL. THEN IS THE SPROUT

1:08:15SOCIAL MEDIA MANAGEMENT TOOL

1:08:16SOMETHING THAT COUNCIL MEMBERS

1:08:19CAN USE?

1:08:25>> CHAIR CHUGHTAI, COUNCIL

1:08:26MEMBER SHAFFER, IT WILBE A

1:08:29CITY TOOL TO BENEFIT THE

1:08:30TRACKING WHERE WE GO. THE CITY

1:08:34COMMS DOES WORK WITH THE

1:08:35COMMUNICATIONS TM FROM THE

1:08:37CLERK'S DEPARTMENT. SO I THINK

1:08:40WE CAN CERTAINLY HAVE

1:08:41DISCUSSIONS ON HOW THEY CAN ALSO

1:08:42ACCESS THAT TOOL TO UNDERSTAND

1:08:43WHAT'S GOING ON.

1:08:44>> I THINK THAT WOULD BE GREAT.

1:08:48ONE THING I THI MANY OF US

1:08:49STRUGGLE WITH IS THE CLUNKINESS

1:08:52OF RUNNING OUR OWN SOCIAL MEDIA

1:08:54PLATFORMS. IF THIS WILL HELP

1:08:55WITH ANY OF THAT, I THINK THAT

1:08:58WOULD BE A BENEFIT. I WOULD LOVE

1:09:00TO HEAR MORE. THAT'S IT.

1:09:04>> SO IF WE NOTE A COUPLE OF

1:09:06FOLLOW UPS FROM VICE CHAIR

1:09:09SHAFFER'S LINE OF QUESTIONS.

1:09:10NEXT I WILL RECOGNIZE COUNCIL

1:09:12MEMBER CHOWDHURY, FOLLOWED BY

1:09:15COUNCIL MEMBER CHAVEZ.

1:09:17>>.

1:09:18>> THANK YOU SO MUCH CHAIR CHUG

1:09:19TRYING TO UNDERSTAND THIS

1:09:21ORGANIZATIONAL CHART A LITTLE

1:09:22BIT BETTER. DOES THE VIDEO

1:09:31PRODUCTI COORDINATOR AND

1:09:35VISUAL COMMS PART OF THE

1:09:36DEPARTMENT THAT MANAGE THIS TYPE

1:09:38OF BROADCAST AND THAT TYPE OF

1:09:48THING?

1:09:49>> CHAIR CHUGHTAI, COUNCIL

1:09:50MEMBER CHOWDHURY, THE VIDEO

1:09:51PRODUCTION OPERATIONS

1:09:53COORDINATORS MANAGE THE LIVE

1:09:56STREAMING. THE VIDEO PRODUCTION

1:09:57COORDINATORS AND THE VISUAL

1:10:03COMMS DOES VIDEO PRODUCTION WORK

1:10:05OR GRAPH DESIGN WORK FOR THE

1:10:07CITY.

1:10:07>> OKAY, GOT IT. WHAT ISHE

1:10:10DIFFERENCE BETWEEN A VISUAL

1:10:13COMMS MANAGEMENT COORDINATOR AND

1:10:14THE WORK OF THE DIGITAL COMMS

1:10:17MANAGEMENT AND COORDINATION

1:10:21TEAM?

1:10:22>> CHAIR CHUGHTAI, COUNCIL

1:10:23MEMBER CHOWDHURY, THE VISUAL

1:10:28COMMS VISUAL MANAGER CREATES A

1:10:30LOT OF MATERIALS USING GRAPHIC

1:10:33DESIGN. THEY ARE A GRAPHIC

1:10:35DESIGNER WITH GRAPHIC DESIGN

1:10:36CAPABILITIES. THE DIGITAL COMMS

1:10:39COORDINATOR MANAGES THE CITY'S

1:10:41DIFFERENT SOCIAL MEDIA

1:10:43PLATFORMS. I AM ACTUALLY GOING

1:10:45TO ASK INTERIM DIRECTOR KELLY TO

1:10:47COME UP AND EXPAND ON THIS A

1:10:49LITTLE BIT TO TALK ABOUT THE

1:10:51DAY-TO-DAY WORK OF BOTH.

1:10:51>> OKAY, THANK YOU.

1:10:53>> SURE. THANK YOU. JUST ONE

1:10:55THING TO ADD ON THE VISUAL

1:11:01COMMS, A GOOD COMPONENT OF THAT

1:11:02JOB IS THEY'RE THE BRAND, THE

1:11:04KEEPER OF THE BRAND. SO ANY TIME

1:11:06SOMEONE COMES WITH A TWEAK TO A

1:11:10LOGO OR SOMETHING LIKE THAT,

1:11:12MAKING SURE WE'RE STICKING TO

1:11:13BRAND STANDAS, AND A BIG PART

1:11:14OF THAT, AS WELL AS MAKING SURE

1:11:16THAT ANYTHING THAT GOES OUT IS

1:11:18ACCESSIBLE. SO, THAT IS ALSO NOT

1:11:20JUST GRAPHIC DESIGN, BUT THOSE

1:11:22ARE THE TWO OTHER BIG

1:11:25ADMINISTRATIVE TASKS OF THAT

1:11:27POSITION. THAT'S THE VISUAL

1:11:30COMMS COORDINATOR.

1:11:31>> OKAY, AND WHAT DOES THE MEDIA

1:11:35RELATIONS COORDINATORS DO?

1:11:39>> SURE, MEDIA RELATIONS IS A

1:11:44CHANNEL, ANY TIME, AND THIS IS

1:11:45CULTURAL MEDIA, THIS IS TV, STAR

1:11:51TRIBUNE, ANY TIME THAT WE GET A

1:11:54MEDIA REQUEST THAT PEOPLE ARE

1:11:55ASKING FOR COMMENT. THAT IS THE

1:11:57MEDIA RELATIONS TEAM. THE MEDIA

1:11:59RELATIONS TEAM ALSO WORKS WITH

1:12:01THE STRATEGY TEAM IN ORDER TO

1:12:05FIGURE OUT WHAT ARE THE STORIES

1:12:10THAT PEOPLE NEED TO KNOW, HOW DO

1:12:12WE BUILD TRUST, HOW DO WE TELL

1:12:14THE GREAT WORK WE'RE DOING,

1:12:15FITTING IN THE STRATEGY A

1:12:18MEDIA IS A CHANNEL ON HOW WE

1:12:23GIVE OUR COMMUNICATION MESSAGE.

1:12:24THEY'RE PITCHING STORIES OF WHAT

1:12:27PUBLIC WORKS IS DOING, WHAT ARE

1:12:28THE UPDATES, THINGS LIKE THAT.

1:12:32>> OKAY, THANK YOU. THAT IS

1:12:35HELPFUL. I AM HAVING A HARD TIME

1:12:37UNDERSTANDING WHY WE WOULD NEED

1:12:40THREE MEDIA RELATIONS

1:12:40COORDINATORS AND A MANAGER. THE

1:12:44SAME GOES FOR THE OTHER SECTIONS

1:12:48HERE. I FEEL LIKE WE COULD HAVE

1:12:53TWO COORDINATORS AT MOST. COULD

1:12:54YOU CONVINCE ME WHY WE WOULD

1:12:57NEED THREE, PLUS A MANAGER.

1:12:59>> THAT IS PART OF THE

1:13:03DISCUSSION AS WE'RE CONDERING

1:13:04THE MERGER OF HOW WE STREAMLINE

1:13:09SOME OF THESE SILOS, BECAUSE THE

1:13:11LAST THING THAT YOU WANT TO DO

1:13:13IN A CENTRALIZATION IS TAKE

1:13:16BUREAU

1:13:17BUREAUCRACY, BRING IT TOGETHER,

1:13:18AND CREATE YOUR OWN INTERNAL

1:13:20BUREAUCRACY. SO THAT HAS BEEN

1:13:21PART OF THE DISCUSSION, HOW WE

1:13:25DISCUSSED THAT. IT COMES DOWN TO

1:13:27WE'RE DEALING WITH A HUGE

1:13:29ENTERPRISE HERE, SO EVERYTHING

1:13:31IS WHEN YOU START CUTTING

1:13:34POSITIONS, I TURNS INTO

1:13:37CAPACITY OF WE HAVE LESS PEOPLE

1:13:38TO MEET THE NEEDS OF THE

1:13:42DEPARTMENTS AND LEADERSHIP

1:13:43ACRO THE ENTERPRISE.

1:13:48>> OKAY.

1:13:49>> CHAIR CHUGHTAI, COUNCIL

1:13:50MEMBER CHOWDHURY, I JUST WANTED

1:13:51TO ADD TO WHAT INTERIM DIRECTOR

1:13:53KELLY SAID. ONE OF THE DIGITAL

1:13:55COMMUNICATIONS COORDINATOR

1:13:57POSITIONS RIGHT NOW IS VACANT

1:13:58AND PROPOSED FOR ELIMINAON

1:14:00UNDER THE BUDGET REDUCTION. THE

1:14:02MEDIA RELATIONS COORDINATORS,

1:14:03YOU HEARD ABOUT WHAT THAT --

1:14:06THEY DO. THERE IS A HIGH-VOLUME

1:14:08OF INQUIRIES THAT THE CITY IS

1:14:11GETTING ON A REGULAR BASIS AND A

1:14:13HIGH-VOLUME OF TRYING TO GET THE

1:14:15WORD OUT ON THE WORK THAT CPED

1:14:19IS DOING AROUND AFFORDABLE

1:14:20HOUSING, ALL OF THESE DFERENT

1:14:21THINGS THAT OUR DEPARTMENTS ARE

1:14:23DOING ON A REGULAR BASIS. THE

1:14:24MEDIA RELATIONS MANAGERS PLAY A

1:14:27BIG ROLE IN GETTING THAT WORD

1:14:28OUT THROUGH DIFFERENT MEDIA

1:14:31CHANNELS. SO THERE IS A

1:14:33HIGH-VOLUME OF WORK FOR THAT

1:14:35RELATIVELY SMALL 4-PERSON TEAM.

1:14:37>> AND IS MY UNDERSTANDING OF

1:14:38THE DIRECTOR OF COMMUNICATIONS

1:14:41COMMUNITY SAFETY, THAT'S ALL FOR

1:14:43FIRE, 9-1-1, AND MPD, EMERGENCY

1:14:49SERVICES?

1:14:50>> CHAIR CHUGHTAI, COUNCIL

1:14:50MEMBER CHOWDHURY, THAT'S

1:14:51CORRECT.HEY ARE FOCUSED ON THE

1:14:55FIVE OCS DEPARTMENTS.

1:14:56>> GREAT THANK YOU. THAT'S ALL

1:14:58MY QUESTIONS.

1:14:59>> THANK YOU. NT I'LL

1:15:01RECOGNIZE COUNCIL MEMBER CHAVEZ,

1:15:02FOLLOWED BY COUNCIL MEMBER

1:15:03STEVENSON.

1:15:04>> TNK YOU CHAIR CHUGHTAI. I

1:15:05JUST NEED TO MENTION IT ONE MOR

1:15:11WOULD ELIMINATE THE PROGRAM.

1:15:13THERE IS NO OTHER WAY TO EXPLAIN

1:15:15THE CUT. IT CAN BE EXPLAINED IN

1:15:1810 DIFFERENT WAYS BUT THE

1:15:19REALITY IS THAT IT'S ELIMINATING

1:15:20THE PROGRAM, A PROGRAM THAT

1:15:23SERVES LATINOS, HMONG, NATIVE

1:15:28AMERICAN, AND AFRIC AMERICAN

1:15:33COMMUNITIES. THE REALITY IS THAT

1:15:34THIS FUNDING BEING CUT IS

1:15:35ELIMINATING THE PROGRAM. ONE

1:15:37THING THAT I DON'T WANT IS THAT

1:15:42THE MAJORITY OF THE WORK IS

1:15:44REALLY GOOD BUT IT'S MOSTLY IN

1:15:47ENGLISH. THEN TO SAY WE'RE GOING

1:15:48TO CUT ONE OF THE FEW THINGS

1:15:49THAT TRANSLATES THIS WORK IN

1:15:52DIFFERENT LANGUAGES TO OUR

1:15:53COMMUNITY BY SPEAKING A

1:15:55DIFFERENT LANGUAGE IS JUST

1:15:56UNACCEPTABLE TO ME. SO, I JUST

1:15:58WANTED TO MENTION THAT ONE MORE

1:16:02TIME BECAUSE WE SHOULD BE DOING

1:16:03MORE TO COMMUNICATE WITH OUR

1:16:05RESIDENTS WHO SPEAK MANY

1:16:06DIFFERENT LANGUAGES AND DO MORE

1:16:08WORK TO COMMUNICATE WITH OUR

1:16:10RESIDENTS IN DIFFERENT

1:16:12COMMITIES WHERE THEY CAN TRUST

1:16:14THIS WORK, ESPECIALLY WHEN WE'RE

1:16:18TALKING ABOUT KMOJ, ALL THESE

1:16:21DIFFERENT COMMUNITY RADIO SHOWS.

1:16:24THANK YOU.

1:16:25>> TNK YOU, NEXT I WILL

1:16:28RECOGNIZE COUNCIL MEMBER

1:16:28STEVENSON AND THEN I HAVE A FEW

1:16:29QUESTIONS FOR YOU.

1:16:31>> I JUST HAD A QUESTION ABOUT

1:16:33THE PEG FUNDS. ARE THOSE THE

1:16:38INCREASED FUNDS THAT WE'RE

1:16:39GETTING GOING TO SPEAK

1:16:42MINNEAPOLIS. IS THAT REQUIRED TO

1:16:43GO TO SPEAK MINNEAPOLIS THROUGH

1:16:45CONTRACT?

1:16:46>> CHAIR CHUGHTAI, COUNCIL

1:16:48MEMBER STEVENSON, SO I AM GOING

1:16:52TO DOUBLE CHECK AND I MIGHT SEE

1:16:54IF THE ATTORNEYS KNOW THE ANSWER

1:16:57TO THIS. I WOULD LIKE TO DOUBLE

1:16:59CHK WITH THE CITY ATTORNEY'S

1:17:02OFF

1:17:04OFFICE. THERE ARE RESTRICTIONS

1:17:05ON HOW THE PEG FEES CAN BE USED

1:17:09REQUIRED TO GO INTO THAT

1:17:10CONTRACT. THAT'S WHAT WE HAVE

1:17:12TYPICALLY DONE. THE CABLE

1:17:14FRANCHISE AGREEMENT WITH COMCAST

1:17:17ALSO INCLUDE CABLE FRANCHISE

1:17:19FEES THAT HAVE A BROADER USE,

1:17:22AND THOSE, I AM GOING TO DOUBLE

1:17:23CHECK WITH DGET. I THINK

1:17:26GENERAL FUND? THE CABLE

1:17:29FRANISE FEE IS GOING TO THE

1:17:30GENERAL FUND AND THE PEG FEE HAS

1:17:32THESE SPECIFIC USE. I WILL JUST

1:17:35DOUBLE CHECK WITH THE ATTORNEYS.

1:17:37I DON'T THINK THEY'RE REQUIRED

1:17:38TO ALL GO INTO THIS CONTRACT BUT

1:17:41HISTORICALLY, WE HAVE PUT THEM

1:17:42INTO THIS CONTRACT.

1:17:43>> I WOULD BE CURIOUS TO KNOW

1:17:45WHAT ARE THE REQUIREMENTS AROUND

1:17:45THAT. I VAGUELY REMEMBER THAT IT

1:17:48HAD TO BE TO THAT CONTRACT OR TO

1:17:51OUR BROADCASTING HERE.

1:17:55>> CHAIR CHUGHTAI, COUNCIL

1:17:55MEMBER STEVENSON, I BELIEVE THAT

1:17:56IS CORRECT. WE WILL CONFIRM AND

1:17:58MAKE SURE THATE GIVE YOU THE

1:18:00RIGHT ANSWER ON THAT.

1:18:01>> ALL RIGHT, THANK YOU.

1:18:02>> IF WE WILLUST NOTE THAT FOR

1:18:05ADMINISTRATIVE FOLLOW UP,GREAT.

1:18:08OKAY, I HAD A COUPLE OF

1:18:11QUESTIONS. SO, IN THE 2026

1:18:17BUDGET, I JUST WENT BACK AND

1:18:18LOOK ADD @ -- LOOK ADD @

1:18:23PRESENTATION THAT THE

1:18:25COMMUNICATIONS DIRECTOR GAVE US,

1:18:27IT GREW ABOUT $9 MILLION AND AT

1:18:30THE TIME, THE DEPARTMENT TOLD US

1:18:32THAT THE BENEFIT OF

1:18:35CONSOLIDATION WOULD BE COST

1:18:37SAVINGS AND STREAMLINING AND

1:18:40IMPROVING THE OUTPUT OF THE

1:18:42DEPARTMENT. CAN YOU HELP US

1:18:44UNDERSTAND HOW THAT HAS PLAYED

1:18:45OUT ONE YEAR LATER? AND JUST

1:18:48FOR, JUST SO YOU KNOW WHERE I A

1:18:50GOING WITH THIS, YOU ARE

1:18:53PROPOSING A LOT OF

1:18:54CONSOLIDATIONS AND YOU ARE

1:18:55TALKING TO US ABOUT THE AMOUNT

1:18:56OF COST SAVINGS IT WILL PRODUCE

1:19:00WILL DO, THE IMPROVEMENT IT WILL

1:19:02HAVE ON SERVICE. WE HAVE DONE IT

1:19:04ONCE BEFORE, TELL ME HOW THAT

1:19:05WAS SUCH A SUCCESS THAT WE

1:19:07SHOULD DO IT AGAIN.

1:19:09>> CHAIR CHHTAI, THANK YOU FOR

1:19:10THE QUESTION. YES, IILL TALK

1:19:12ABOUT SOME OF THE EARLY OUTCOMES

1:19:14THAT HAVE BEEN REALLY POSITIVE

1:19:15FROM THE MERG. I MEAN PART OF

1:19:18IT IS AS WE TALKED ABOUT

1:19:20SPEAKI WITH ONE VOICE, MAKING

1:19:21SURE THAT DEPARTMENTS ARE

1:19:22WORKING WITH COMMUNICATIONS TO

1:19:26HAVE COORDINATED PLANNING AROUND

1:19:27PROJECTS, WE HAVEAD 40% MORE

1:19:31MULTIMEDIA PROJECTS. I MENTIONED

1:19:32EARLR, 23 CAMPAIGN SCALE

1:19:38PROJECTS, AND WE ALSO HAD -- I

1:19:40THINK ONE OF THE PLACES WE HAVE

1:19:41SEEN IT WORK REALLY WELL IS

1:19:43AROUND EMERGENCY RESPONSE AND

1:19:47THE EFFORTS TO MAKE SURE THE

1:19:49CITY IS ALL SPEAKING WITH ONE

1:19:51VOICE AND GETTING INFORMATION

1:19:52OUT DURING CRISES. WE DID GO

1:19:56BACK AND CHECK, SO MY

1:20:00UNDERSTANDING WAS, AND I WILL

1:20:02DOUBLE CHECK AGAIN THAT THE GOAL

1:20:04WASN'T NECESSARILY TONS OF COST

1:20:05SAVINGS THAT THERE MIGHT BE SOME

1:20:07COST SAVINGS, BUT IT WAS MORE

1:20:08ABOUT IMPROVING SERVICES AND

1:20:10WOULD BE CLOSER TO BUDGE

1:20:12NEUTRAL. I HEAR WHAT YOU ARE

1:20:14SAYING, SO I WIL MAKE SURE THAT

1:20:17I'M NOT WRONG ABOUT THAT. IN

1:20:19TERMS OF IMOVED SERVICES, WE

1:20:21BELIEVE THAT WE ARE SEEING THAT

1:20:22HAPPEN.

1:20:22>> GREAT, SO IN LAST YEAR'S

1:20:25PRESENTATION, THE COMMUNICATIONS

1:20:27DEPARTMENT PRESENTED ON A SERIES

1:20:29OF KEY METRICS TO DEMONSTRATE

1:20:32THE VALUE PROPOSITI OF THE

1:20:34DEPARTMENT AND THAT IS DETAILED

1:20:37IN SLIDE 9 OF LAST YEAR'S

1:20:38PRESENTATION FROM THE NUMBER OF

1:20:41FOLLOWER FOR CITY OF

1:20:43MINNEAPOLIS ACCOUNT, ORGANIC

1:20:47IMPRESSIONS, COST PER IMPRESSION

1:20:48VIEWS AND PRODUCED ON

1:20:50LIVESTREAM, ALL OF THAT. IF YOU

1:20:51WILL GET US AS AN ADMINISTRATIVE

1:20:54FOLLOW UP THOSE SAME METRICS FOR

1:20:582026, SO THAT WE CAN REALLY SEE

1:20:59WHAT THE IMPACT OF CONSOLIDATION

1:21:01ACTUALLY WAS IN REALIME. THAT

1:21:03WOULD BE REALLY HELPFUL. YEAH,

1:21:07THERE IS LIKE ONE, TWO, THREE,

1:21:12FOUR -- 13 DIFFERENT METRICS

1:21:14THAT ARE OUTLINED HERE. I THINK

1:21:17MY NEXT QUESTION FOR YOU IS --

1:21:26ACTUALLY, I DON'T THINK IT'S A

1:21:27QUESTION. IT'S JUST A COMMENT.

1:21:29SO BACK IN 2022 I BELIEVE, THE

1:21:33CITY RECEIVED AN AFTER ACTION

1:21:39REVIEW OF HONESTLY OUR FAILURES,

1:21:41THIS ORGANIZATION'S FAILURES IN

1:21:46RESPONDING TO THE MURDER OF

1:21:47GEORGE FLOYD AND THE SUBSEQUENT

1:21:50UPRISING AND REALLY TALKED ABOUT

1:21:52MANY, MANY BREAKDOWNS THAT

1:21:54HAPPENED INSIDE THIS

1:21:55ORGANIZATION THAT ULTIMATELY HAD

1:21:57THE IMPACT OF WHAT WE SAW. ONE

1:22:02OF THE KEY FINDINGS THERE WAS AN

1:22:04INABILITY OF THIS ORGANIZATION

1:22:07TO COMMUNICATE WITH PEOPLE WHO

1:22:09DON'T SPEAK ENGLISH AND TO

1:22:10COMMICATE WITH PEOPLE WHO

1:22:11DON'T CONSUME TRADITIONAL MEDIA

1:22:16SOME SIGNIFICANT

1:22:20FROM STATUS QUO, WHICH WAS 0, TO

1:22:24COMMUNICATE WITH RESIDENTS WHO

1:22:26DON'T SPEAK ENGLISH AND

1:22:28RESIDENTS WHO BELONG TO

1:22:29MARGINALIZED COMMUNITIES IN OUR

1:22:32CITY. NOW WE'RE TAKING ALL OF

1:22:34THAT BACK. ONE OF THE SUCCESSES

1:22:36YOURE HIGHLIGHTING OF THE

1:22:39COMMUNICATIONS DEPARTMENT IS THE

1:22:40ABILITY TO BE NIMBLE TO CRISES

1:22:44THAT HAPPEN IN OUR CITY. WE HAVE

1:22:46BECOME A LITTLE EXPERIENCED IN

1:22:50THOSE. WHAT HAPPENS WHEN THE

1:22:55NEXT CRISIS COMES IN 2027 AND WE

1:22:57HAVE NO ABILITY TO COMMUNICATE

1:22:59WITH PEOPLE WHO DON'T SPEAK

1:23:03ENGLISH? THAT IS CERTAINLY WHAT

1:23:04IS TRUE ABOUT THE BUDGET YOU AR

1:23:09FOR THAT AFTER ACTION REVIEW AND

1:23:12DISREGARD FOR THE STRONG

1:23:14RECOMMENDATION TO MAKE

1:23:15INVESTMENTS IN THIS AREA OF

1:23:17WORK. I UNDERSTAND THAT THIS IS

1:23:18A TOUGH BUDGET YEAR AND TOUGH

1:23:20CHOICES HAD TO BE MADE ABOUT

1:23:22WHAT GETS CUT. CERTAINLY

1:23:24WOULDN'T HAVE MADE THE CHOICE TO

1:23:25CUT CULTURAL MEDIA PROGRAMING. I

1:23:29CAN UNDERSTAND THAT, THAT WAS

1:23:30THE CHOICE THAT WAS MADE. SO

1:23:32WHAT IS THE PLAN THEN TO

1:23:34COMMUNICATE WITH PEOPLE WHO

1:23:35DON'T SPEAK ENGLISH AND PEOPLE

1:23:36WHO WE WERE REACHING THROUGH OUR

1:23:39CULTURAL MEDIA PROGRAMING

1:23:39BECAUSE I SEE NONE RIGHT NOW. IF

1:23:41THAT IS THE CASE, JUST TEL US.

1:23:49I DON'T KNOW IF YOU WANT TO

1:23:51REACT TO THAT OR WE CAN LEAVE IT

1:23:53THERE.

1:23:55>> CHAIR CHUGHTAI, I APPRECIATE

1:23:56YOUR COMMENTS AND I AM GOING TO

1:23:58TAKE THAT AS FEEDBACK AND AN

1:24:01OPPORTUNITY TO GET BAC TO YOU

1:24:02WITH SOME MORE INFORMATION.

1:24:04>> YEAH, I THINK THAT WHAT

1:24:07YOU'RE HEARING TODAY ARE REAL

1:24:09CONCERNS ABOUT THE CUTS TO

1:24:12CULTURAL MEDIA AND I THINK WE

1:24:15WOULD REALLY WELCOME YOU MAKING

1:24:18THE CASE FOR HOW WE'RE GOING TO

1:24:19CONTINUE COMMUNICATING WITH

1:24:20THESE COMMUNITIES. I AM NOT

1:24:25SEEING ANY FURTHER QUESTIONS OR

1:24:26DISCUSSION SO I WILL ASK THE

1:24:30CLERK TO FILE THIS PRESENTATION.

1:24:33THANK YOU AGAIN. ALL RIGHT, OUR

1:24:37FINAL PRESENTATION TODAY WILL BE

1:24:39FROM THE ASSESSING DEPARTMENT.

1:24:42FOR THIS, I WILL INVITE OUR CITY

1:24:44ASSESSOR REBECCA ANDERSON TO

1:24:47BEGIN THIS PRESENTATION. WELCOME

1:25:01DIRECTOR.

1:25:02>> GOOD MORNING, IS THAT LOUD

1:25:03ENOUGH FOR THE BROADCAST? OKAY.

1:25:09MADAM CHAIR, MADAM VICE CHAIR,

1:25:11AND COUNCIL MEMBERS, GOOD

1:25:12MORNING. MY NAME IS RECCA

1:25:15ANDERSON AND I HAVE THE HONOR OF

1:25:17SERVING AS YOUR CITY ASSESSOR.

1:25:18THANYOU FOR THE OPPORTUNITY TO

1:25:19PRESENT THE MAYOR'S RECOMMENDED

1:25:222027 BUDGET FOR THE ASSESSING

1:25:24DEPARTMENT. BEFORE I BEGIN, I

1:25:26WANT TO ROGNIZE MY LEADERSHIP

1:25:28TEAM, AS I ALWAYS DO, INCLUDING

1:25:29OUR DIRECTOR AND CHIEF APPRAISER

1:25:33AND OUR APPISAL SUPERVISORS. I

1:25:38ADMIRE THEIR JUDGMENT TO TAKE

1:25:39CARE OF THEIR EMPLOYEES AND

1:25:41NAVIGATE THROUGH DIFFICULT

1:25:42ISSUES. I COULD NOT DO THIS WORK

1:25:43WITHOUT THEM. I WANT TO

1:25:45RECOGNIZE OUR ENTIRE DEPARTMENT.

1:25:47OUR EMPLOYEES BRING

1:25:48PROFESSIONALISM AND DEDICATION

1:25:50TO WORK THAT DIRECTLY AFFECTS

1:25:52OPERTY OWNERS AND RESIDENTS

1:25:53AND SUPPORTS THE CITY EACH AND

1:25:54EVERY DAY. I AM GRATEFUL FOR

1:25:56THEIR COMMITMENT, ESPECIALLY AS

1:25:58WE NAVIGATE UNCERTAINTY IN THESE

1:26:03DIFFICULT BUDGET DECISIONS. I

1:26:05WILL TAKE YOU THROUGH THE

1:26:07PROPOSAL AND THE ANTICIPATED

1:26:08EFFECTS ON SERVICE. OUR FOCUS

1:26:09REMAINS ON FAIR AND EQUITABLE

1:26:13ASSESSMENT, GROUNDED IN OUR

1:26:13KNOWLEDGEF THE CITY OF

1:26:20MINNEAPOLIS. I WILL BEGIN WITH

1:26:22THE DEPARTMENT AND BUDGE

1:26:23OVERVIEW, EXPENDITURE AND

1:26:24STAFFING, AND THEN I WILL MOVE

1:26:26INTO THE PLANNED PROGRAMS AND

1:26:27ACTIVITIES, THE CONTRACTS THAT

1:26:29WE HAVE THAT SUPPORT THEM, AND

1:26:30THE ANTICIPATED SERVICE IMPACTS.

1:26:33TOGETHER, THESE SLIDES SHOW HOW

1:26:33THE MAYOR'S PROPOSED RESOURCES

1:26:37TRANSLATE INTO THE INVESTMENT

1:26:38SERVICES WE PROVIDE TO

1:26:40MINNEAPOLIS PROPERTY OWNER

1:26:41RESIDENTS AND OUR FELLOW CITY

1:26:45DEPARTMENTS. OUR DEPARTMENT IS

1:26:46ONE OF THE FEW CITY DEPARTMENTS

1:26:48WHO'S WORK TOUCHES EVERY

1:26:49PROPERTY OWNER AND RESIDENT IN

1:26:51MINNEAPOLIS EACH AND EVERY YEAR.

1:26:53THAT CITYWIDE RESPONSIBILITY

1:26:55GIVES US A UNIQUE UNDERANDING

1:26:57OF OUR NEIGHBORHOODS AND

1:26:58PROPERTY MARKETS. WE CONCT

1:27:01INDIVIDUAL PROPERTY OWNERS WITH

1:27:04THE DATA AND LOCAL EXPERTISE

1:27:07THAT INFORMS THE CITY'S

1:27:09DECIONS. IT'S AN ONGOING

1:27:10RESPONSIBILITY THAT WE TAKE VERY

1:27:12SERIOUSLY. WE MAINTAIN THE

1:27:14INFORMATION BEHIND IT, EXPLAIN

1:27:15OUR DECISIONS TO PROPERTY

1:27:17OWNERS, AND REVIEW CONCERNS FROM

1:27:19THEM WHEN THEY ARISE. THAT

1:27:22CONTUITY HELPS US RECOGNIZE

1:27:23CHANGES IN THE MARKET AND

1:27:25RESPOND TO THE PEOPLE WE SERVE.

1:27:31OUR OFFICE LIVES IN THE OFFICE

1:27:33OF PUBLIC SERVICE UNDER INTERNAL

1:27:34SERVICES, RERTING THROUGH DCOO

1:27:37CHRIS. WE ARE ONE DIVISION. OUR

1:27:41ADOPTED BUDGET IS $7.4 MILLION

1:27:46SUPPORTING 38 FTEs. THE MAYOR'S

1:27:49RECOMMENDED 2027 BUDGET IS

1:27:51$6.9 MILLION.UR MISSION IS

1:27:52CLEAR, TO VALUE AND CLASSIFY

1:27:55PROPERTY, ADMINISTRATE PROPERTY

1:27:56TAX PROGRAMS, MAINTAIN PROPERTY

1:27:58TAX RECORDS, AND PROVIDE FAIR,

1:28:01EQUITABLE CUSTOMER SERVICE IN

1:28:02ACCORDANCE WITH MINNESOTA LAW.

1:28:03FOR MINNEAPOLIS, CARRYING OUT

1:28:05THAT MISSION REQUIRES AN

1:28:06UNDERSTANDING OF A WIDE RANGE OF

1:28:09PROPTIES AND MARKET

1:28:10CONDITIONS. HAVING THAT

1:28:12EXPERTISE WITHIN CITY GOVERENT

1:28:13GIVES PROPERTY OWNERS AND CITY

1:28:15LEADERSHIP DIRECT ACCESS TO THE

1:28:18PEOPLE RESPONSIBLE FOR THE WORK.

1:28:22THIS CHART DEMONSTRATES HOW OUR

1:28:24PEOPLE AND OUR WORK ARE

1:28:25ORGANIZED. STARTING ONHE LEFT

1:28:27IS OUR TEAM FOCUSED ON DATA AND

1:28:29TECHNOLOGY. THEY MANAGE O

1:28:31TECHNICAL SYSTEMS AND

1:28:33INTERACTIONS WITH BOTH INTERNAL

1:28:34SYSTEMS SUCH AS T CITY DATA

1:28:36MART, PROPERTY INFO, AND GIS, AS

1:28:39WELL AS EXTERNAL SYSTEMS WITHIN

1:28:41THE STATE AND COUN. NEXT IS

1:28:44OUR TEAM OF TECHNICIANS THAT

1:28:46EDIT AND UPDATE DATA, ASSIST OUR

1:28:48APPRAISAL STAFF, AND PROVIDE

1:28:51ADMINISTRATIVE ASSISTAN. NEXT

1:28:52IS OUR APPRAISERS, WHO ARE

1:28:55RESPONSIBLE FOROMMERCIAL AND

1:28:58INDUSTRIAL PROPERTIES OUTSIDE

1:28:59THE CBD. THEY FOCUS ON

1:29:00APARTMENTS THAT ARE CONSIDERED

1:29:03OUTSIDE OF THE CBD. THE

1:29:05RESIDENTIAL TEAM, WHICH IS OUR

1:29:07LARGEST TEAM, IS RESPONSIBLE FOR

1:29:08ALL RESIDENTIAL PROPERTIES,

1:29:123-UNITS OR LESS ACROSS THE CITY.

1:29:13FINALLY THE CBD EXEMPT TEAM IS

1:29:16CHARGED WITH VALUING AND

1:29:17DEFENDING THE PROPERTIES IN THE

1:29:20CBD AND OVER 6,000 EXEMPT

1:29:23PROPERTIES ACROSS THE CITY. WE

1:29:25BRING TOGETHER PROPERTY

1:29:26APPRAISAL, ASSESSMENT SERVICES,

1:29:28AND VALUATION DEFENSE, WITH

1:29:29TEAMS FUSED ON DIFFERENT

1:29:31SEGMENTS OF THE MINNEAPOLIS

1:29:33MARKET. THAT SPECIALIZATION

1:29:34EARTH -- MATTERS BECAUSE IN AN

1:29:38APARTMENT BUILDING, A

1:29:40NEIGHBORHOOD AND DOWNTOWN OFFICE

1:29:42BUILDING REQUIRE DIFFERENT

1:29:44RESEARCH AND ANALYSIS. OUR STAFF

1:29:47HAVE FAMILIARITY WITH PROPERTIES

1:29:48AND THE NEIGHBORHOODS THEY

1:29:55SEARC

1:29:56SERVE. PROPERTY RECORDS RECEIVER

1:30:01VALUATIONS. VALUATION DEFENSE

1:30:02RELY ONCE THE QUALITY OF THE

1:30:04UNDERLYING ASSESSMENT WORK. OUR

1:30:08FIVE KEY SERVICES DESCRIBE HOW

1:30:09THE WORK REACHES PROPERTY OWNERS

1:30:11AND OTHER CITY DEPARTMENTS AND

1:30:17LEADERSHIP. FIRST WE RECEIVE

1:30:18EQUITABLE VALUATIONS GROUNDED IN

1:30:20THE MARKET, AND WE MAINTAIN

1:30:24INSPECTIONS AND ONGOING REVIEWS,

1:30:26DEPARTMENTS ACROSS THE CITY, AND

1:30:27THE PUBLIC USES THIS

1:30:38INFORMATION. TS IS AN

1:30:39IMPORTANT PART OF THE PROCESS,

1:30:40MAKING IT ACCESSIBLE AND

1:30:44CONSIDERING RELEVANT

1:30:45INFORMATION. THE APPEAL PROCESS

1:30:46IS A CRITICAL PART OF THE

1:30:48TAXATION PROCESS, AVAILING

1:30:49PROPERTY OWNERS TO ASK

1:30:50QUESTIONS, HAVE THEIR CONCERNS

1:30:52HEARD AND OFFER THEIR OWN FACTS

1:30:54AND OPINIONS ABOUT THEIR

1:30:56PROPERTY, RESULTING IN A FAIR

1:30:58AND EQUITABLE VALUATION,

1:30:59TRANSLATING FAIR AND

1:31:01EQUITABLE TAXATION. THIS IS

1:31:05UNIQUE TO ANY OTHER TAXATION. WE

1:31:19MAKE CORRECTIONS WHEN WARRANTED.

1:31:21WE PROVIDE PROPERTY INSIGHTS FOR

1:31:23CITY BUDGET AND POLICY

1:31:26DECISIONS. THIS GIVES CITY

1:31:27LEADERS ACCESS TO STAFF WHO

1:31:28UNDERSTAND THE DATA AND THE

1:31:29MARKET CONDITION BEHIND IT.

1:31:36SOME INCLUDE DATA AND EXPERTISE

1:31:39ON STAFF DIRECTIONS, INCLUDING

1:31:40DATA CENTERS, PAYMENT IN LIEU OF

1:31:42TAXES AS ANOTHER SOURCE OF

1:31:43REVENUE. OUR TEAM AND OUR DATA

1:31:45PLAY KEY ROLES IN PVIDING

1:31:47COUNCIL THE INFORMATION THAT YOU

1:31:48NEED TO MAKE INFORMED DECISIONS.

1:31:56OTHER IS BOND RATINGS AND

1:31:57FINANCIAL REPORTIN YOU HAVE AN

1:32:05UPCOMING OFFICE SUMMIT THAT SOME

1:32:06OF YOU ARE PARTICIPATING IN AND

1:32:07OUR DATA IS WHAT IS BEING USED

1:32:10TO POPULATE YOUR PRESENTATION.

1:32:15THERE IS RECENT ANALYSIS AND

1:32:17THAT IS ALSO SOMETHING WE ND

1:32:22ASSISTANCE WITH. WE RELY ON THEM

1:32:24AND THEY RELY ON US. WE WORK

1:32:26WITH THE FIRE DEPARTMENT TO

1:32:27ASSIST PROPERTY OWNERS WHO

1:32:28EXPERIENCE A DEVASTATING FIRE OR

1:32:30DISASTER TO ASSIST THEM IN

1:32:33GETTING THE FINANCIAL RELIEF

1:32:36THEY NEED WHILE OUR WORK IS

1:32:39WHAT CREATES THE SOURCE FOR THE

1:32:40PROPERTY TAX REVENUE,UNDING

1:32:43THE GENERAL FUND, TO QUOTE A

1:32:45FORMER BUDGET DIRECTOR, THE

1:32:46PROPERTY TAX IS A SINGLE LARGEST

1:32:49MOST FLEXIBLE SOURCE OF CITY FUD

1:32:52A REVENUE GENERATING DEPARTMENT.

1:32:54IT COMES FROM THE GENERAL FUND.

1:32:57FOR 2027, THE MAYOR RECOMMENDS

1:32:59APPROXIMATELY $6.9 BILLION,

1:33:15$497,000, OR 7% DECREASE FROM

1:33:16THE ADAPTED 2026 BUDGE. YOU WILL

1:33:17SEE THAT EACH YEAR SINCE 2024,

1:33:19WE HAD A DECREASE OR FLAT

1:33:21BUDGET. IF YOU LOOK PRIOR TO

1:33:232024, YOU WOULD SEE THAT THE

1:33:24ONLY INCREASES WE RECEIVED WERE

1:33:26IN ONE TIME FUNDING TO IMPLEMENT

1:33:29THE NEW COMPUTER APPRAISAL

1:33:35SYSTEM, WHICH REPLACED OUR

1:33:37FORMER LEGACYSYSTEM. THIS SLIDE

1:33:40ALIGNS WITH THE PROJECTED

1:33:47REVENUES. THE PROXIMATE BUDGET

1:33:49IS $7.2 MILLION. I AM GOING TO

1:34:07STOP HERE AND TELL YOU WHILE THE

1:34:09PROPOSAL BY THE MAYOR WAS FOR

1:34:11FOUR POSITIONS, IN ORDER TO

1:34:12ACHIEVE THE EXPENDITURE

1:34:14REDUCTION OF $692,000, IT

1:34:16COULDN'T BE DONE WITH FOUR

1:34:19POSITIONS. IT REQUIRE FIVE.

1:34:24THISS THE 13.2% STAFF

1:34:25REDUCTION. YOU CAN SEE HERE THAT

1:34:26THE OVERWHELMING MAJORITY OF THE

1:34:29BUDGET IS IN SALARY AND FRINGE.

1:34:31WE HAVE A SMALL PORTION OF

1:34:32CONTRACTUAL SERVICES WHICH I

1:34:33WILL SPEAK TO IN A FEW SLIDES

1:34:35AND A MINIMAL AMOUNT OF

1:34:37OPERATING COSTS. I WANT TO BE

1:34:39CLEAR THAT ALL OPTIONS ARE ON

1:34:40THE TABLE TO GET TO THE REQUIRED

1:34:44$692,000. THE OVERALL BUDGET

1:34:46DECREASES BY $497,000 BECAUSE

1:34:48SALARY AND BENEFIT ADJUSTMTS

1:34:50AND HIGHER INTERNAL SERVICES

1:34:52CHARGES, PARTIALLY OFFSET THE

1:34:55REDUCTION. THE NET CHANGE IN THE

1:34:56BUDGET IS SMALLER THAN THE

1:34:59STAFFING DIVESTMENT BECAUSE

1:35:00OTHER COSTS CONTINUE TO

1:35:02INCREASE. I WILLETURN TO WHAT

1:35:03THE REDUCTION MEANS TO OUR WORK

1:35:05AND THE PROGRAM SECTION. THIS

1:35:09TABLE SHOWS WHERE THOSE CHANGES

1:35:11SHOW UP IN THE BUDGET. SALARY

1:35:13AND BENEFITS DECREASE BY

1:35:15$508,000 COMBINED, CONTRACTUAL

1:35:18SERVICES INCREASE BY $9,000, AND

1:35:21THE LARGE INCREASE IN OPERATING

1:35:23COSTS DOES NEED SOME EXPNATION

1:35:24FOR CLARIFICATION, $400,000 FOR

1:35:27OUR COMPUTER ASSISTED MASS

1:35:30APPRAISAL SYSTEM MOVES FROM

1:35:32CAPITAL EQUIPMENT TO OPERATION

1:35:39SUBSCRIPTIONS, IT'S NOW WHERE WE

1:35:40ARE AT WITH ONGNG LICENSING.

1:35:42IT'S A CHANGE ON HOW WE CLASSIFY

1:35:45AN EXISTING COST. BEYD THAT,

1:35:46OPERATING COSTS INCREASE BY

1:35:49APPROXIMATELY $2,400. THIS SLIDE

1:35:54BRIDGES THE EXPENDITURE AND

1:35:56STAFFING TOTALS TOGETHER. THE

1:35:58BUDGET PROVIDES $6.93 MILLION IN

1:36:0334 EQUIVALENT FULL TIME

1:36:04POSITIONS, COMPARED TO 38 IN

1:36:062026, BUT AGAIN I WANT TO BE

1:36:07VERY CLEAR, IT'S NOT 4 POSITIONS

1:36:13BEING CUT, IT'S 5. THE DECK ALSO

1:36:18SHOWS 34 POSITIONS IN 2028 WITH

1:36:19A PLANNED BUDGE OF APPROXIMATELY

1:36:22$7.2 MILLION, BUT MY ASSUMION

1:36:25IS THAT IT WOULD BE 43, WHICH IS

1:36:28WHAT IS ALSO FUNDED IN 2028.

1:36:31THAT PLAN, THE WORKING BUDGET

1:36:33MATERIALS ATTRIBUTE THAT

1:36:34INCREASE PRIMARILY TO

1:36:36ANTICIPATED SALARY AND BENEFIT

1:36:38ADJUSTMENTS AND HIGHER INTERNAL

1:36:39SERVICE CHARGES. THAT PLANNED

1:36:41INCREASE REFLECTS THE COST OF

1:36:43SUPPORTING THE PROPOSED STAFFING

1:36:44LEVEL AND OPERATIONS. OUR

1:36:47CAPACITY TO PERFORM INSPECTIONS,

1:36:50ANALYZE PROPERTIES, AND ASSIST

1:36:52TAXPAYERS REMAIN CLOSE TO THE

1:36:54STAFF AVAILABLE. I WILL TALK

1:36:55MORE ABOUT THAT IN A MOMENT. AS

1:36:57I MENTIONED, A LARGE PORTION OF

1:37:00OUR BUDGET IS SALARY AND

1:37:02BENEFITS AND IT'S 82% OF OUR

1:37:05PROP

1:37:06PROPOSED 2027 BUDGET. THAT

1:37:09REFLECTS ASSESSING BEING A

1:37:11PROFESSIONAL SERVICE. OUR

1:37:12TECHNOLOGY SOFTWARE EXPENSE,

1:37:13WHICH I WILL SPEAK TO IN A FEW

1:37:15MINUTES UNDER CONTRACTUAL

1:37:17SERVICES MAKES UP THE NEXT

1:37:18GREATEST SHARE OF OUR BUDGE.

1:37:20ARGUABLY, IT COULD BE PART OF

1:37:22THE IT BUDGET AND THE RATE MODEL

1:37:26SINCE OUR DEPARTMENT ADMINISTERS

1:37:28IT, THE PUBLIC RELIES ON IT

1:37:30DAILY. IT HAS GONE BACK AND

1:37:32FORTH BETWEEN ASSESSING AND I.T.

1:37:34I HAD RECENT CONVERSATIONS WITH

1:37:36OUR CIO AND FINANCE TEAM ON

1:37:39WHERE TO PROPERLY HOUSE THIS

1:37:40FUNDING GOINGFORWARD. IT

1:37:41SUPPORTS OUR STATUTORILY

1:37:42REQUIRED OBLIGATIONS, INTERNAL

1:37:45SYSTEMS, AND OPERATING NEEDS

1:37:46THAT MAKE ALL OF THIS POSSIBLE.

1:37:50THE MAYOR'S RECOMMENDED BUDGET

1:37:53INCLUDES 692 REDUCTIONS

1:37:57ASSOATE WITH 5 EQUIVALENT FULL

1:37:59TIME POSITIONS, REDUCING OUR

1:38:03STAFFING FROM 38 TO 33. THIS

1:38:06REDUCTION WOULD EFFECT OUR

1:38:08CAPACITY TO DELIVER TIMELY LOCAL

1:38:10INFORMED ASSESSMENT SERVICES. AS

1:38:12YOU HAVE HEARD ME SAY YEAR AFTER

1:38:14YEAR DURIN MY ANNUAL ASSESSMENT

1:38:17REPORT, 95% OF THE WORK WE DO IS

1:38:19DICTATED BY STATUTE. WE WOULD

1:38:23CONTINUE TORIORITIZE STATUTORY

1:38:25DUTIES AND FAIR AND EQUITABLE V

1:38:29OWNERS MAY EXPERIENCE LONGER

1:38:31WAIT TIMES AND WE WOU HAVE

1:38:33LESS CAPACITY FOR INSPECTIONS,

1:38:34PROPERTY DATA UPDATES,ND

1:38:38INDIVIDUALIZED ASSISTANCE DURING

1:38:39PEAK APPEAL PERIODS. REMAINING

1:38:41STAFF WOULD HAVE LESS TIME FOR

1:38:43COMPLEX VALUATION RESEARCH AND

1:38:45THE ANALYSIS THAT SUPPORTS CITY

1:38:48DECISIONS. THESE SERVICES DEPEND

1:38:51ON ONE ANOTHER. ACCURATE

1:38:52PROPERTY RECORDS SUPPORT

1:38:53EQUITABLE ASSESSMENTS. THOROUGH

1:38:58REVIEWS HELP US RESOLVE TAXPAYER

1:39:00CONCERNS. STRONG MARKET RESEARCH

1:39:02SUGGEST DEFENSIBLE VALUATIONS

1:39:04AND GIVE CITY LEADERS RIABLE

1:39:06INFORMATION. OUR STAFF'S

1:39:07KNOWLEDGE OF MINNEAPOLIS HELPS

1:39:09US MAKE THOSE CONNECTIONS. THEY

1:39:11UNDERSTAND OUR NEIGHBORHOODS,

1:39:13RECOGNIZE DIFFERENCES AMONGST P

1:39:16TO CONVERSATIONS WITH PROPERTY

1:39:19OWNERS. KEEPING THAT EXPERTISE

1:39:22WITHIN THE CITY PROVIDE

1:39:24ACCOUNTABILITY FOR ASSESSMENT

1:39:25DECISIONS AND RESPONSIVE SUPPORT

1:39:26FOR CITY NEEDS. AWE IMPLEMENT

1:39:30THE PROPOSED REDUCTIONS, WE

1:39:32WOULD MAKE DELIBERATE CHOICES ON

1:39:34SERVICE DELIVERY. I WANT COUNCIL

1:39:35TO UNDERSTAND THATHE SAIFZINGS

1:39:38COME WITH TRADEOFFS AND HOW

1:39:40QUICKLY WE RESPOND A HOW MUCH

1:39:41WORK WE CAN UNDERTAKE, HOW MUCH

1:39:43TIME WE SPEND HELPING, GUIDING,

1:39:45AND INFORMING PROPERTY OWNERS. I

1:39:47WILL DISCUSS THOSE IMPACTS MOR

1:39:49SPECIFICALLY IN THE FOLLOWING

1:39:50SLIDES. I WILL NOW TURN TO WHAT

1:39:52WE EXPECT TO DELIVER WITH THE

1:39:53PROPOSED RESOURCES. OUR FOCUS IN

1:39:57ADDITION TO STATUTORY

1:39:58REQUIREMENTS INCLUDE THE ANNUAL

1:40:00PROPERTY REVIEW CYCLE, ANALYS

1:40:02OF INCOME PRODUCING PROPERTIES,

1:40:03AND THE RESEARCH NEEDED TO

1:40:05SUPPORT VALUATIONS AND TAX. WE

1:40:09ARE ALSO LOOKINGT HOW TO

1:40:11ORGANIZE THE APPEAL PROCESS AS

1:40:12STAFFING CAPACITIES CHANGE.

1:40:16UNDER THE MAYOR'S RECOMMENDED

1:40:18BUDGET, THE DIVISION WOULD

1:40:21OPERATE WITH APPROXIMATELY

1:40:23$6.93 MILLION ENTIRELY FROM THE

1:40:25GENERAL FUND AND A 33 FTE

1:40:29POSITIONS. FOUR ACTIVITIES ON

1:40:30THIS SLIDE ILLUSTRATE THE WORK

1:40:32AHEAD IN ADDITION TO OUR

1:40:34REGULATORY STATUTORY REQUIRED

1:40:35WORK. THE FIRST IS THE QUINN

1:40:38TELL VALUATION OF 25,000

1:40:42PROPERTIES. QUINTILE, THIS IS

1:40:45WHAT YOU WERE FULLY AWARE OF.

1:40:49REVIEWING PROPERTY

1:40:51CHARACTERISTICS HELP KEEP THE

1:40:52INFORMATION BEHIND OUR

1:40:53ASSESSMENT ACCURATE AND CURRENT.

1:40:55SECOND, WE WILL EXPLORE HOWE

1:40:57CAN BEST MODEL CHALLENGING

1:40:59INCOME PRODUCING PROPERTIES.

1:41:01THAT WORK REQUIRES ANALYSIS OF

1:41:03MARKET INCOME, EXPENSES, AND

1:41:04OTHER EVIDENCE, ALONG WITH AN

1:41:06UNDERSTANDING OF THE DIFFERENT

1:41:08PROPERTY TYPES AND LOCATIONS

1:41:10WITHIN MINNEAPOLIS. THIS IS A

1:41:11VERY COMPLICATED, OFTEN USING

1:41:14REGRESSION MODELING, AND IS

1:41:16DIFFICULT TO BUILD AND

1:41:17CALIBRATE. THIRD, OUR PLANNED

1:41:19WORK INCLUDES LITIGATING 223 TAX

1:41:22COURT CASES INVOLVING

1:41:24$4.4 BILLION IN MARKET VALUE

1:41:27SCHEDULED. THIS IS JUST A

1:41:28PORTION OF THE OPEN CASES THAT

1:41:29WE STILL HAVE TO MANAGE. THAT

1:41:32FIGURE IS THE VALUE INVOLVED IN

1:41:33THE CASES RATHER THAN THE

1:41:35ESTIMATE OF ANY POTENTIAL LOSS.

1:41:37SUPPORTING THOSE ASSESSMENTS

1:41:39REQUIRES EXTENSIVE RESEARCH,

1:41:42DOCUMENTATION, AND EXPERT

1:41:44ANALYSIS. OUR STAFF BRING THEIR

1:41:45KNOWLEDGE OF THE PROPERTIES AND

1:41:46THE LOCAL MARKET TO THAT WORK.

1:41:52AGGRESSI DISPOSITION OF

1:41:54PETITIONERS AND THEIR COUNSEL,

1:42:00WE ANTICIPATE LITIGATION PREP,

1:42:02RESPONSES, AND TIME OUR STAFF

1:42:05SPENT SITTING ON THE STAND.

1:42:07FINALLY WE'RE RE-EXAMINING HOW

1:42:09WE CAN ORGANIZE THE LOCAL APPEAL

1:42:10PROCESS TO ACCOMMODATE REDUCED

1:42:12STAFFING. OUR GOAL IS TOSE THE

1:42:14AVAILABLE CAPACITY EFFECTIVELY

1:42:16WHILE HELPING OWNERS UNDERSTAND

1:42:19THEIR ASSESSMENTS AND HAVE THEIR

1:42:21CONCERNS REVIEWED. THESE

1:42:22ACTIVITIES SHOW HOW OUR LOCAL

1:42:23KNOWLEDGE SUPPORTS INDIVIDUAL

1:42:25PROPERTY DECISIONS AND THE

1:42:26CITY'S BROADER RESPONSIBILITIES.

1:42:29THESE FOUR CONTRACT TOTAL

1:42:31APPROXIMATELY $522,000 AND

1:42:35SUPPORT OUR CORE FUNCTION. TYLE

1:42:45THE ASSESSMENT DATA USED ACROSS

1:42:46THE CITY, ENTERPRISErd PRIAND T

1:42:49PUBLIC. WE BEGAN CONVERSATIONS

1:42:52WITH OUR PROVIDER TO NEGOTIATE A

1:42:53NEW CONTRACT AS OUR CURRENT

1:42:56MAINTENANCE CONTRACT I COMING

1:42:57DUE. THE PROVIDER HAS EXPANDED

1:42:59ACROSS THE STATE SINCE WE SIGNED

1:43:01WITH THEM AND I AM HOPEFUL WE

1:43:03CAN CONTRACT A FAIR CONTRACT

1:43:05RATE. NEXT IS PRINT AND MAILING.

1:43:10GIVING OWNERS INFORMATION ABOUT

1:43:11THEIR ASSESSMENTS, AS WELL AS

1:43:14APPEAL RIGHTS. COSTAR PROVIDES

1:43:17REAL ESTATE INFORMATION FOR

1:43:18VALUATION AND RESEARCH, WITH

1:43:20DATA USED BY MULTIPLE

1:43:22DEPARTMENTS, OTHER DEPARTMENTS

1:43:23THAT HAVE LICENSES INCLUDE CPED

1:43:27AND FINANCE. THE ABM PARKING

1:43:29CONTRACT SUPPORTS OUR FIELD

1:43:31ASSESSORS WHO USE PERSONAL

1:43:32VEHICLES FOR INSPECTIONS AND

1:43:34THEIR FIELDWORK BECAUSE THE

1:43:35DEPARTMENT DOES NOT HAVE ANY

1:43:37CITY FLEET VEHICLES. TOGETHER,

1:43:39THESE CONTRACTS SUPPORT ACCURATE

1:43:41INFORMATION, COMMUNICATION WITH

1:43:43OUR PROPER OWNERS AND

1:43:44RESIDENTS, AND THE FIELDWORK

1:43:46NEEDED TO MAINTAIN RECORDS. THIS

1:43:49SLIDE DESCRIBES THE ANTICIPATED

1:43:52SERVICE IMPACTS IN A LITTLE BIT

1:43:53MORE DETAIL. WE IDENTIFIED THE

1:43:56RISK AS HIGH BECAUSE THE

1:43:58PROPOSED REDUCTION WOULD

1:43:59SIGNIFICANTLY EFFECT THE STAFF

1:44:01CAPACITY BEHIND PROPERTY

1:44:02ASSESSMENT VALUATION AND

1:44:03TAXPAYER SERVICES. WE WOULD

1:44:05CONTINUE TO PRIORITIZE STATUTORY

1:44:08DUTIES AND EQUITABLE VALUATIONS,

1:44:10HOWEVER PROPERTY OWNERS MAY WAIT

1:44:12LONGER FOR ANSWERS, ASSESSMENT

1:44:14REVIEWS, AND APPEAL ASSISTANCE.

1:44:17WE HAVE LESS CAPACITY FOR

1:44:19INSPECTIONS AND PROPERTY DATA

1:44:20UPDATES. THOSE ACTIVITIES HELP

1:44:21US IDENTIFY CHANGES IN

1:44:23MAINTAINING THE ACCURACY OF OUR

1:44:25RECORDS. FOR TRANSPARENCY, AND

1:44:28TO GROUND THIS ALL IN DATA, THE

1:44:31PARCEL COUNT WORKLOAD FOR

1:44:33RESIDENTIAL APRASZ SORTS WILL

1:44:39INCREASE AND WE NEED TO FIND

1:44:41WAYS TO ADJUST AND ADAPT. WE

1:44:44WILL ATTEMPT TO INCREASE

1:44:46EFFICIENCIES IF POSSIBLE TO

1:44:47ENSURE WE HAVE ACCURATE DATA AND

1:44:48THAT PROPERTY OWNERS RECEIVE

1:44:52ACCEPTABLE TIMELY RESPONSES TO

1:44:53INQUIRIES AND THEIR CONCERNS.

1:44:56INIRY

1:44:58PROCESS FROM PROP OWNERS USUALLY

1:45:00REQUIRE IN-DEPTH AND LENGTHY

1:45:02CONVERSATIONS TO BE SURE THAT WE

1:45:04ARE ADDREING THESE LEADING

1:45:05WITH EMPATHY AND COMPASSION AND

1:45:09PROVIDING THOROUGH EDUCATION AND

1:45:10DATA TO ADDRESS CONCERNS. THE

1:45:13PRESSURE WOULD BE PARTICULARLY

1:45:15SIGNIFICANT DURING PEAK APPEAL

1:45:17PERIODWHEN MANY OWNERS SEEK

1:45:20ASSISTANCE DURING THIS TIME.

1:45:21WITH FEWER STAFF, WE WOULD HAVE

1:45:23LESS FLEXIBILITY TO PROVIDE

1:45:26TIMELY INDIVIDUALIZED HELP WHILE

1:45:27MANAGING THE REST OF THE

1:45:28ASSESSMENT WORKLOAD. BASED ON

1:45:31DATA AND SOME FORECASTS, THE

1:45:33WORKLOAD ACROSS THE DEPARTMENT

1:45:35APPRAISAL STAFF WILL INCREASE ON

1:45:36AVERAGE BY 20%. AGAIN, AN

1:45:39INCREASE OF 20% OF APPEALS PER

1:45:42PERSON IS SIGNIFICANT. WE HAVE

1:45:44STARTED TO TALK ABOUT WAYS WE

1:45:46CAN MAKE THE PROCESS MORE

1:45:48EFFICIENT BUT AGAIN, THIS IS ALL

1:45:50DICTATED IN STATUTE AND THERE

1:45:52ARE DAYS AND DAY COUNTS AND MANY

1:45:54THINGS THAT CANNOT BE ALTERED.

1:45:56THE SPAN OF FREEDOM WE HAVE TO

1:45:59ADJUST THE PROCESS IS VERY

1:46:00LIMITED. I ALSO WANT TO POINT

1:46:01OUT THAT SINCE I START IN 2014,

1:46:05WE HAVE ALREADY REIMAGINED THIS

1:46:06PROCESS A FEW TIMESO ADJUST TO

1:46:10INCREASING INQUIRIES AND APPEAL

1:46:13VOLUME. ALL THAT SAID, WE ARE

1:46:16STILL COMMITTED TO DOING ALL WE

1:46:17CAN TO ENSURE A FAIR,

1:46:19TRANSPARENT, AND EQUITABLE

1:46:20PROCESS AS WE ALWAYS HAD. WITH

1:46:23REMAINING STAFF CARRYING HIGHER

1:46:25WORKLOADS, IT WILL LEAVE LESS

1:46:27TIME FOR VALUATION AND RESEARCH

1:46:29AND DEFENSE. W HAVE LESS

1:46:31CAPACITY FOR PRO-MARKET ANALYSIS

1:46:33AND REQUEST THAT CITY BUDGET AND

1:46:35POLICY DECISIONS. WE WOULD

1:46:36MANAGE THESE COMPETING DEMANDS

1:46:38BY PRIORITIZING THE REQUIRED

1:46:39WORK AND THE MOST PRESSING

1:46:41SERVICE NEEDS. OUR NEIGHBORHOOD

1:46:42OWLEDGE AND ESTABLISHED

1:46:44RELATIONSHIPS WITH PROPERTY

1:46:45OWNERS WOULD REMN IMPORTANT

1:46:48RESOURCES IN DOING SO. THE

1:46:49CHALLENGE IS MAINTAINING TIMELY

1:46:51ACCESSIBLE SERVICE WITH LESS

1:46:53CAPACITY. THERE IS NO WAY AROUND

1:46:55IT. IT HAS TO BE OPERATIONAL

1:46:58TRADEOFFS. I'LL CLOSE BY

1:46:59THANKINGUR LEADERSHIP TEAM AND

1:47:00EVERY MEMBER O THE ASSESSI

1:47:02DEPARTMENT. THEIR WORK GIVES

1:47:04PRERTY OWNERS SOMEONE TO TURN

1:47:05TO AND CITY LEADERS RELIABLE

1:47:07LOCAL INFORMATION FOR DECISIONS.

1:47:09THE MAYOR'S PROPOSED BUDGET WILL

1:47:11REQUIRE US TO MAKE DIFFICULT

1:47:14CHOICES ABOUT HOW WE DELIVER

1:47:16THAT WORK, OUR COMMITMENT

1:47:17REMAINS TO FAIR AND EQUITABLE

1:47:20VALUATIONS, CLEAREXPLANATIONS,

1:47:22AND ACCOUNTABILITY TO THE PEOPLE

1:47:24OF MINNEAPOLIS. KEEPING THAT

1:47:26EXPERTISE CLOSE TO THE PROP

1:47:28PROPEPROPERT

1:47:31PROPERTIES, NEIGHBORHOODS WE

1:47:32SERVE. THANK YOU FOR THIS

1:47:34OPPORTUNITY TO PRESENT AND I'M

1:47:35HAPPY TO STAND FOR QUESTIONS.

1:47:40>> THANK YOU FOR THAT

1:47:42PRESENTATION DIRECTOR. I WILL

1:47:46SEE IF MY COLLEAGUES HAVE ANY

1:47:48QUESTIONS OR DISCUSSION. I'LL

1:47:51RECOGNIZE COUNCIL MEMBER

1:47:55PALMISANO.

1:47:56>> THANK YOU FOR THIS

1:47:57PRESENTATION AND THE WORK YOU DO

1:47:58IN YOUR DEPARTMENT DIRECTOR

1:48:00ANDERSON. JUST SO I UNDERSTAND

1:48:02FROM WHAT YOU SAIDEARLIER, EVEN

1:48:04THOUGH THE BUDGET BOOK SAYS YOU

1:48:07WILL LOSE 4 POSITIO, IT TURNS

1:48:09OUT TO BE 5 BASED ON THE TOTAL

1:48:12DOLLAR REDUCTION Y HAD TO MAKE

1:48:13BECAUSE YOUR DEPARTMENT IS

1:48:15MOSTLY STAFF EXPENSE. SO YOU

1:48:17WILL HAVE 33 EMPLOYEES, NOT 34.

1:48:20IS THAT ACCURATE?

1:48:22>> CHAIR CHUGHTAI AND COUNCIL

1:48:22MEMBER PALMISANO, THAT IS

1:48:24CORRECT.

1:48:25>> I'M SOSH RSORRY TO SEE THE

1:48:29ANTICIPATED LOSS OF FIVE FTEs A

1:48:34FEWER UPDATES SUPPORTING

1:48:35ACCURATE VALUATIONS AND LESS

1:48:38INDIVIDUALIZED ASSISTANCE

1:48:38BECAUSE I CAN ONLY SPEAK FOR MY

1:48:40OFFICE, BUT I RELY HEAVILY ON

1:48:44YOUR TEAM EACH YEAR IN THAT TIME

1:48:47PERIOD BETWEEN WHEN VALUATION

1:48:49NOTICES ARE RECEIVED AND THE

1:48:51LOCAL BOARD OF APPEAL AND

1:48:54EQUALIZATION BEGINS. KNOW YOU

1:48:55WILL DO YOUR BEST AND YOUR TEAM

1:48:57WILL DO THEIR BEST ABSENT ANY

1:48:59CHANGES TO THIS BUDGET BEFORE

1:49:02YOUR DEPARTMENT, TO STILL

1:49:03PROVID THAT KIND OF RESPONSE TO

1:49:04OUR RESIDENTS. I DO REALLY

1:49:07APPRECIATE YOUR TM AND ALL THE

1:49:08WORK THEY DO TO SERVE OUR

1:49:12RESIDENT

1:49:12>> THANK YOU.

1:49:13>> THANK YOU, NEXT I WILL

1:49:15RECOGNIZE VICE CHAIR SHAFFER.

1:49:16>> THA YOU, I HAD ONE

1:49:17QUESTION. YOU MENTIONED YOU HAVE

1:49:18SEEN A 20% INCREASE IN APPEALS.

1:49:20AT DO YOU THINK IS DRIVING

1:49:22THIS? ARE THOSE APPEALS EQUALLY

1:49:25DISTRIBUTED, WOULD YOU SAY,

1:49:26ACROSS COMPLESHL COMMERCIAL AND

1:49:29RESIDENTIAL OR IS IT PRIMARILY

1:49:31ONE OR THE OTHER?

1:49:32>> CHAIR CHUGHTAI AND VICE CHAIR

1:49:34SHAFFER, I WANT TO CLARIFY WHAT

1:49:35I MEANT BY THE 20%. IT'S THAT

1:49:39LOSING THE STAFFING REDUCTION

1:49:42AND KNOWING THAT OUR APPEALS DO

1:49:44CONTINUE TO INCREASE, SO WE DID

1:49:47DO SOME FORECASTING, MEANING

1:49:50THERE WOULD BE A 20% WORKLOAD

1:49:54INCREASE I APPRAISER. THAT IS

1:49:55SOMETHING WE CANNOT PREDICT.

1:49:57WE'RE TRYING OUR BEST TO

1:49:58FORECAST TO GE YOU SOME

1:50:02DATA-BASED INFORMATION.

1:50:03>> H THE APPEALS INCREASED

1:50:05LATELY?

1:50:05>> CHAIR CHUGHTAI, VICE CHAIR S

1:50:09WE HAVE SEEN AN INCREASE THE

1:50:11LAST TWO ARS.

1:50:12>> CAN YOU ANSWER ABOUT

1:50:14COMMERCIAL VERSUS RESIDENTIAL.

1:50:15>> CHAIR CHUGHTAI, VICE CHAIR

1:50:18SHAFFER, THE LOCAL BOARD APPEAL

1:50:21PROCESS IS MOST TYPICALLY

1:50:22FOCUSED ON RESIDENTIAL

1:50:23PROPERTIES. WE DO HAVE A HAND

1:50:25FULL OR MORE OF COMMERCIAL AND

1:50:27APARTMENT PROPERTIES, BUT

1:50:29TYPICALLY THOSE PROPERTY OWNERS

1:50:32PRESERVE THEIR RIGHT FOR THE

1:50:33MINNESOTA STATE TAX COURT. YES,

1:50:35WE ARE SEEING INCREASES IN

1:50:37APARTMT AND COMMERCIAL

1:50:38INDUSTRIAL PROPERTIES AT E

1:50:40LOCAL LEVEL.

1:50:41>> OKAY, S YOU DON'T REALLY DO

1:50:42THAT MANY APPEALS WITH YOUR OWN

1:50:45STAFF'S INVESTMENT OF TIME ON

1:50:47COMMERCIAL PROPERTIES. IS THAT

1:50:49WHAT I HEARD YOU SAY? YOU GO

1:50:50THROUGH A COURT PROCESS.

1:50:52>> CHAIR CHUGHTAI, VICE CHAIR

1:50:54SHAFFER,T IS STILL OUR STAFF.

1:50:56OUR STAFF STILL HANDLE EVERY AND

1:50:57ALL APPEALS, WHETHER IT'S AT THE

1:50:59LOCAL LEVEL, THE COUNTY LEVEL,

1:51:01OR THE STATE TAX COURT LEVEL.

1:51:02IT'S JUST WHICH PROCE THEY'RE

1:51:04USING AND HOW FORMAL THE PROCESS

1:51:06IS. AS I REPORT TO YOU IN THE

1:51:08PAST, THERE ARE THREE LEVELS TO

1:51:11THE APPEALS PROCESS, T LOCAL,

1:51:12THE COUNTY, AND THE STATE. MANY

1:51:16PROPERTY OWNERS WILL START WITH

1:51:17THE LOCAL APPEAL PROCESS B THE

1:51:22TIME AND ANALYSIS THAT IS NEEDED

1:51:24FOR CMERCIAL AND INDUSTRIAL

1:51:26APPEALS IS BEST TAKEN CARE OF AT

1:51:32THE TAX COURT LEVEL. THOSE

1:51:34ACCOUNTS ARE STILL GOING UP. THE

1:51:36AMOUNT UNDER APPEAL IS STILL

1:51:39INCREASING.

1:51:39>> AND IS IT CORRECT, IT'S A

1:51:40YEAR AND A HALF PROCESS FOR

1:51:41SOMEONE TO MAKE AN APPEAL IN A

1:51:43COMMERCIAL PROPERTY AND SEE

1:51:45ANGE POTENTIALLY?

1:51:47>> CHAIR CHUGHTAI, VICE CHAIR

1:51:49SHAFFER, I CAN SAY THAT THE

1:51:51TIMELINE HAS SIGNIFICANTLY

1:51:54SHNK, WHICH ALSO COMPACTS THE

1:51:55IMPACT OF OUR TEAM. WE USED TO

1:52:03HAVE SEVERAL YEARS, AND NOW THIS

1:52:05HAS SHORTENED THE TIMING OF THE

1:52:10ORDERS. WE CAN GO WITH A YEAR

1:52:12AND A HALF.

1:52:12>> I JUST WANT TO PUT TS ON

1:52:17THE TABLE, AND YOU KNOW THIS

1:52:18MORE THAN I DO, I A SHARING

1:52:21WHAT I HEAR. IT'S DIFFICULT FOR

1:52:23COMMERCIAL PROPERTIES TO GO

1:52:24THROUGH THIS YEAR AND A HALF

1:52:26LONG PROCESS OF TRYING T

1:52:29REASSESS WHEN A PROPERTY HAS

1:52:32LOST, YOU KNOW 50% O ITS VALUE,

1:52:3490% OF ITS VALUE, I AM JUST

1:52:37WONDERING FROM YOU, WITH YOUR

1:52:40EXPERTISE, IS THERE ANY POLICY

1:52:42WE CAN DRIVE AS A CITY THAT

1:52:44WOULD MAKE IT EASIER FOR THOSE

1:52:47WHO HAVE THESE FIRE SALES, SO TO

1:52:53SPEAK, TO SOMEHOW ADDRESS THAT

1:52:56VALUATION CHANGE BEFORE WE REACH

1:52:58CK BOTTOM AND GO FROM A

1:53:03SITUATION WITH A DRASTIC DYNAMIC

1:53:06TO HOPEFULLY HP PEOPLE,

1:53:07POSSIBLY HANG ON TO THE

1:53:09PROPERTIES. IS THERE ANYTHING

1:53:10FROM A POLICY PERSPTIVE THAT

1:53:11YOU CAN THINK OF BEYOND WHAT WE

1:53:16TRADITIONALLY DO RIGHT NOW.

1:53:17>> CHAIR CHUGHTAI AND VICE CHAI

1:53:22RESOURCES AT THE CITY, WE

1:53:24LEVERAGE THE COUNTY ATTORNEY'S

1:53:25OFFICE, WHO HELPS US WITH OUR

1:53:28LIGATION, AND THERE ARE ONLY

1:53:29THREE TAX COURT JUDGES, SO IT

1:53:31DOES TAKE A WHILE FOR ALL

1:53:33PROPERTIES TO GO THROUGH THE

1:53:35PROCESS FROM A POLICY PERSPECTI

1:53:40MAKE. AT THIS CURRENT MOMENT, AT

1:53:42THE PODIUM, I CANNOT THINK OF

1:53:43ANYTHING BECAUSE ALL OF THAT

1:53:44WORK, A LOT OF IT IS DICTATED IN

1:53:47STATUTE AND HOW IT IS HANDLED. I

1:53:51WOULD CAUTION AGAINST USING THE

1:53:53WORD FIRE SALE AND THINGS LIKE

1:53:55THAT BECAUSE OUR STAFF DO A LOT

1:53:57OF RESEARCH TO INVESTIGATE

1:53:58WHAT'S HAPPENING WITH SALES AND

1:54:00TRANSACTIONS AND THE TRUE MARKET

1:54:01VALUE OF A PROPERTY. JUST

1:54:03BECAUSE A PROPERTY SELLS FOR A

1:54:05CERTAIN AMOUNT, DOES NOT MEAN

1:54:07IT'S THE TRUE PROPERTY VALUE.

1:54:08>> I UNDERSTAND THAT. I WILL

1:54:10FOLLOW UP WITH YOU OFFLINE ABOUT

1:54:12A COUPLE MORE QUESTIONS. THANK

1:54:15YOU.

1:54:15>> THANK YOU.

1:54:17>> THANK YOU SO MUCH. IT'S

1:54:17ALWAYS A PLEASURE TO HE YOU

1:54:19PRESENT BEFORE US. I AM NOT SEE

1:54:25I WILL DIRECT THE CLERK TO FILE

1:54:27THAT ESENTATION. THANK YOU

1:54:28AGAIN FOR COMING IN WITH YOUR

1:54:30LEADERSHIP TEAM TO PRESENT YOUR

1:54:342027 RECOMMENDED BUDGET. WITH

1:54:36THAT, COLLEAES, WE HAVE

1:54:37CONCLUDED ALL BUSINESS TO COME

1:54:38BEFORE THE COMMITTEE TODAY AND

1:54:40IF THERE IS NO OBJECTION, WE

1:54:41STAND ADJOURNED UNTIL OUR NEXT

1:54:43MEETING, WHICH IS TOMORROW,

1:54:45IDAY, OCTOBER 23RD AT

1:54:4610:00 A.M., WHERE WE WILL

1:54:49RECEIVE BUDGET PRESENTATIONS

1:54:51PROVIDED BY THE YOUTH BOARD,

1:54:53PARK A

1:54:56PARK AND REC RATION, AND

1:54:58DOWNTOWN ASSETS. THANK YOU

1:54:59EVERYONE.

1:55:00[GAVEL].

```*