2026-09-29 - Joint Maintenance & Development-Finance

00:00All

00:05>> [music]

00:13>> right, we're going to go ahead and get

00:14started. It is um Tuesday, September

00:1829th, approximately 4:19, and we're

00:22looking to start our joint maintenance

00:23and development and finance committee

00:25meeting. Um on the agenda is discussion

00:29and review of the vehicle,

00:31excuse me, vehicle replacement plan. And

00:34here we have with us councelor

00:36um Perez and we have our city team

00:40leaders here. Uh we also have councelor

00:44Victor Davila just joined us. Um,

00:48>> so I don't know want to start Lindsay or

00:50>> I guess I'll just start by saying I

00:52don't know if the council remembers a

00:54couple years ago I said that because the

00:56police would come for vehicles, fire

00:58would come, DPW would come and it made

01:00more sense for us to have one

01:01comprehensive plan so the council could

01:04have an understanding of what we need

01:05currently, what we need going forward.

01:08So um

01:11Chris Signoli was um gracious enough to

01:14offer to lead this.

01:16>> Yeah. and put together a plan. He met

01:18with fire, he met with police. He is now

01:20making the decisions. He's make they

01:22made them together deciding what. Um so

01:25we will be coming in front of you on

01:27Monday for $6 million bond for vehicles

01:30for all the departments. Um so I will

01:33turn it over to Chris while he uh goes

01:37through the plan with you and I want to

01:39show it to the subcommittees before we

01:40went in front of council Monday night.

01:42>> Thank you.

01:42>> Sure. And I'll I'll give you a copy.

01:48Some of these are single-sided,

01:50double-sided. I don't want need you or

01:52you know, you don't have to read it. I

01:54just want you to have a copy and we'll

01:55get one to everybody else on the

01:58council. Thank you.

01:59>> Um uh the front part of it is just a

02:01narrative going over all the numbers. We

02:04completed this back in June and actually

02:06when we completed it uh and what what's

02:10in there the total number of vehicles

02:12vehicles in every department the age the

02:13mileage uh all their use and everything

02:16and and it's split up uh by police

02:19department fire department

02:22uh by department within the city on the

02:25general fund and then the enterprise

02:26fund which is our stuff uh as well. So,

02:29we kind of split it up into th those

02:30four police places. When we did the plan

02:34initially back in June, um, one of the

02:38things we came up with is that we have a

02:39value of our fleet of over hund00

02:42million between everything. And, you

02:46know, just rule of thumb, vehicles last

02:4810 years or so. So, she kicks me every

02:52time I say this number. Roughly, you

02:53should be spending like $10 million a

02:55year. Just ballpark.

02:57>> Um,

02:57>> I do. Yeah, n she said no. Well, we came

03:00out with about $11 million for this

03:02year. We went back and reviewed

03:04everything and came back down to the six

03:05million. And just from a highlight of

03:12just want to make sure I'm looking at

03:13the

03:17and in there too, it talks about the

03:19past uh money that we've spent, whether

03:22it's been uh budget money, whether it's

03:25been uh bonding, or whether it's been

03:27free cash. So that's all listed in

03:29there. But basically what we are looking

03:31at is the city overhaul has about 883

03:35vehicles pieces of equipment. Uh we are

03:38looking to do a purchase right now of

03:42um 73 vehicles, 36 of them police

03:45department, seven in the fire

03:46department, 24 general fund, six in the

03:49enterprise fund, and that totals up to

03:51the $6 million. Um, and just by

03:55splitting that up,

03:58uh, up.

04:00Um,

04:04is

04:07Oh, I changed it around. Okay. No, I

04:09just wanted to I just wanted to double

04:11check on that. Um, about 2 mill 2.2

04:15million is police department, 510,000 is

04:17fire department, 1.3 is general fund,

04:20and 1.8 Eight is enterprise fund. Um

04:24we're coming in front of the council

04:26Monday, next month. Next Monday. Uh for

04:29the $6 million. Um police and fire are

04:33going to be buying their own stuff. All

04:35I'm going to be doing on their side is

04:37just following their money. Um we will

04:40then start our purchases.

04:42Attached to this. The stuff you see on

04:44the big 11 by17 is just very detailed

04:46data of all the different departments,

04:49how much vehicles would cost, and it's

04:51laid out over a five-year plan um of

04:54what we wanted to of what we wanted to

04:57purchase. And the idea was is that we

05:00kind of wanted to get to an average

05:01number every year of what we're going to

05:02do. And I'm sure this time next year um

05:06not you but we'll be back talking about

05:09different things uh for the next year

05:12going on. But really what we've done is

05:14we've gone through every piece of

05:16equipment and put it into the plan. It's

05:18either being done in the next 5 years or

05:20it's post five years and the cost

05:23associated with it. Um so that if we

05:27need to purchase basically anything we

05:28have the costs for those. Uh, and as I

05:32said, we're doing 73 vehicles this year.

05:35Next year, because we bump some back be

05:37123. And every year it's about 100 um

05:40100 pieces of equipment. And when you

05:43average everything out, every vehicle is

05:45about average $100,000. Trash trucks are

05:47400.

05:49Uh, fire department vehicles are

05:51anywhere between 1 and 2 million.

05:53Passenger vehicles about 30 30,000 or

05:56so. And we have a bunch of uh a real big

05:59mix of everything that's going in there

06:01uh this year.

06:04Uh and that's kind of it. We have it

06:06split up in there of the number of

06:09vehicles uh per department

06:12um and what they're what they're going

06:14to get every year or what they're

06:16proposed to get every year and the cost

06:18associated with that. Um, in the past,

06:22and I don't think we've done it for at

06:23least 5 years, we used to have it in the

06:26budget. We would get we would buy say $6

06:28million worth of vehicles. Um, we would

06:31do it over five years. So, I would have

06:33a line item in my budget. Uh, right now

06:37we're done. I think everything is done.

06:39There is no vehicle payments in the

06:41budget anymore. Um, in the past we did

06:45some, but I think we made our last

06:47payment this year on some trash trucks

06:49that we bought in the past. So, um,

06:51that's really where we are with this.

06:53Um, and it's a comprehensive plan.

06:56Again, it includes everything police and

06:58fire. They were heavily involved. So,

07:01um, I can't thank Juan enough from the

07:03police department with all their

07:04vehicles. So, um, when we had to cut

07:07down, met with them, uh, talked with the

07:10fire department. Uh, fire department has

07:12a has one one truck on order and they

07:17just bought two. They bought they bought

07:19two used vehicles. So, um, right now

07:22they're kind of in okay shape. Um, but

07:24the one they ordered is over a year. I

07:27know it's been over a year.

07:28>> Still like a backlog with those fire

07:30trucks.

07:30>> Yeah, those fire trucks. Right now, our

07:32trash trucks are anywhere between 8 to

07:3412 months.

07:35uh passenger vehicles now about 6

07:36months. Nobody's keeping any inventory.

07:38So everything that we order uh is

07:41getting ordered, but what we we're

07:43finding out is that a lot of entities

07:45are putting orders in and then having

07:47the funding taken. So we've been like uh

07:50a couple sweepers. We're going to be

07:51putting an order in for them. Um

07:54they have them on the lot, so we may get

07:56them in, you know, a couple weeks. So

07:58but everything's taken a long time to

08:00get.

08:00>> So Chris, thank you for that. No

08:02problem. Lindsay, uh, where's the 6

08:04million coming from? Is it free cash?

08:06You looking?

08:07>> No, we're looking to bond. We're going

08:08to ask you for a bond authorization.

08:10Yes.

08:11>> So, what happened with the um uh the

08:14cars that we place? What happens with

08:16those?

08:16>> They all get traded in. Um, virtually

08:19every vehicle that we're doing, we trade

08:21in. Um, and the the cost that we have in

08:25here, uh, is a purchase cost. So, when

08:28we trade in a trash truck or we trade in

08:30whatever, we end up getting money back,

08:32you know, handful of uh mostly with

08:35equipment, we get pretty good money. The

08:37vehicles, we don't get really good, but

08:38you get, you know, two, three, $4,000,

08:41you know, um on some of the vehicles.

08:43So, what we end up doing in the end is

08:45we I track it and if we end up with

08:47enough money, we get to purchase one

08:49more vehicle or something like that. So,

08:52um and the prices, we buy everything off

08:54a state contract. So, uh, we don't go

08:57out to bid, but we go out to kind of bid

08:59through state contracts. So, we go out

09:01to vendors that, um, can, you know, we

09:04agree with them today, they can order it

09:06tomorrow. So, um, we get a couple

09:08different prices and these are all

09:10people that, you know, they do this for

09:11a living. So, um, they have state

09:13contract numbers and we work everything

09:15right through procurement law department

09:17with contracts.

09:20Um, and this me just asking I'm pretty

09:22sure you guys are definitely a

09:24comprehensive plan. Uh, do we go on

09:27based off of needs um each department

09:32kind of we price it out or determine uh

09:35say for instance like fire needed 20. We

09:38said all right we can give you seven

09:40this time around. How do we determine

09:42like what what vehicles were for each

09:44department? Fire was actually easy

09:46because they had an engine. Yeah.

09:48>> And then they had

09:50uh a bunch of small support vehicles,

09:52SUV style vehicles. So on fire with them

09:55having the one on order and purchasing

09:57two, we just eliminated one truck. with

10:00police. I sat down with them and said,

10:03you know, they're dealing with all the

10:05passenger vehicles and there's some

10:06motorcycles and a couple other things in

10:08there, but uh basically it was like,

10:10hey, um you know, they said to us, what

10:13we want is this. What we really, really,

10:15really, really need is this number. And

10:17we did the same thing on our side. Uh

10:20one of the things that we are doing is

10:21we actually are using some of our

10:23chapter 90 money.

10:24>> Yeah.

10:24>> To buy some of the vehicles for the DPW

10:26sweepers and some other equipment. So,

10:29um, yeah, nobody's happy, but you know,

10:32we're never happy.

10:34>> It's more of a team approach now, saying

10:36that we,

10:37>> you know, we all know we can't spend 10

10:3910 million a year on vehicles. So, it's

10:41what do you need? What has to be

10:42replaced? They looked at the inventory,

10:44the mileage on the car, etc., the

10:46condition,

10:47>> every

10:48>> I'm sorry. Every vehicle except for

10:50police and fire, we take care of.

10:52>> Yeah. So, inside of our Cardigrat

10:53system, we know, you know, and our guys

10:56know that, hey, the car Lavar drives is

10:58piece of crap. We need to fix it. You

11:00know, it's in here every two weeks for

11:02this, this, this, this, and this. And we

11:04also go through a lot of things with the

11:06um passenger vehicles. A number of years

11:08ago, we bought

11:10>> Ford Focuses.

11:11>> Yeah.

11:11>> And Ford Focus is now all the

11:13transmissions are failing at 85 90,000

11:16miles.

11:17>> So, all those are going away. the the

11:20newer vehicles that we're buying, the

11:22Equinoxes uh and the SUV styles are

11:25actually turning out to be nice cars and

11:28those things should be around for a

11:29while. Like you should be able to get

11:31150,000 miles out of those vehicles, no

11:34problem.

11:35>> Um but a lot of, you know, we have a lot

11:37of pickups um and specialized equipment,

11:41especially when you get in, you know,

11:42some of the DPW and some of the park

11:44stuff with log trucks and things like

11:46that. you know, we have a traffic truck

11:47in here that has um you know, a lift on

11:50the back of it. So, you get into real

11:52specific ones like that.

11:54>> So, I want to commend you all for

11:55working and hearing the council because

11:57you don't hear that a lot for uh hearing

12:00us and uh taking our suggestion and uh

12:02doing this. So, Chris, thank you for

12:04taking this on from us here.

12:06>> You're welcome. And we will probably do

12:08this every two years because stuff just

12:10changes so radically. Uh prices are

12:13starting to come down a little bit. So

12:14my hope is that we can get some pretty

12:16good prices, but um we will be updating

12:18this every so often uh to make sure we

12:21have good numbers.

12:22>> Okay.

12:23>> Uh councilors, you have anything else?

12:25Councelor Davala, councelor Perez,

12:28>> I think it's more this year, you know,

12:32because in the past we were having

12:33questions about it and looking at the

12:35report is very selfexplanatory

12:38and the need of purchasing this car

12:41because I think that was one of the

12:42issues why we purchased a car that we

12:45didn't have the education or

12:46understanding why. And this bring us to

12:49the why. Uh, one of the things that I

12:51was going to ask is, um, and it's in the

12:54police department. Um, do you have like

12:56a reserve? You know, the police always

12:58doing chasing and all that and car gets

13:01destroyed and we're not able to, you

13:04know what I'm saying? What happens? And

13:06if that is in the market as well, you

13:08know.

13:09>> Yeah. They have they have some reserve

13:11vehicles and what they end up doing is

13:15what, you know, they do end up with

13:16total vehicles throughout the year.

13:18That's for sure.

13:19uh their vehicles do run 24/7, they do

13:22have extra ones and uh what ends up

13:25happening is vehicles that are used say

13:28by a captain or something that's just

13:30used sometimes during the day all of a

13:31sudden he has to give that up now it

13:33becomes a 247 vehicle. So, uh that's why

13:36on their list they had I don't know I

13:38can't remember the number again. We had

13:40uh

13:4736 36 vehicles for the police

13:49department. So, um you know, and if

13:53they're all

13:55um trying to remember what what kind

13:58they are now. I can't remember what but

13:59they're all the same kind now. They're

14:01not buying they had uh three or four

14:04different styles. They're all buying the

14:05same things now. Uh they're SUV styles.

14:09Yeah, I can't remember the name. I can't

14:12[clears throat]

14:14go

14:16because the price of everything now.

14:17They had Crown Vicks which aren't being

14:18made anymore cars. But so yeah,

14:21everything with them is and they with

14:24theirs they auction their stuff. All

14:27their dead stuff they end up auctioning

14:28it because they also auction off uh uh

14:31cars that they seize.

14:33>> Mhm. And a lot of company like people

14:35will come in and buy 50 of these things

14:37for 10 grand. But yeah,

14:43>> council good.

14:47>> Thank you. Uh Mr. Chair, good afternoon

14:49to all and Chris and um

14:54Kathy, thank you for the presentation.

14:55Uh Chris, quick question. I believe you

14:57say that police is going to be buying

14:59going to be buying their own but they're

15:01going to be buying that with a bond of

15:03$6 million right what the portion is

15:06>> correct

15:08>> okay so we give the money they do their

15:10own purchasing

15:11>> yes what we'll do is we will the

15:14accounts uh will be set up uh probably

15:18three different accounts uh wills have

15:20an account uh police will have one fire

15:22will have one and they'll begin

15:24purchasing their vehicles off of it. Uh

15:27they give me all the information and I

15:29just follow it.

15:30>> Right. Now, I saw Chris on your side of

15:32the world. I think you mentioned that

15:33you're going to be using some chapter 90

15:35money to buy some vehicles for you. Does

15:37that include snow plowers? Uh

15:39>> no. We uh right now for for snow plows,

15:43we are in very good shape. Over the last

15:45four or five years, we've purchased uh

15:47new new uh dump trucks plows. So, we're

15:50in good shape for that. The two vehicles

15:52that we're purchasing are going to be

15:53street sweepers.

15:55How many How many small plowers do we

15:57have, by the way?

15:58>> Uh large size, we have 22.

16:01>> Those are the big trucks.

16:02>> Yeah, big trucks. And we have uh 15 or

16:06so pickup trucks that have uh plows on

16:09them. We have three small dump trucks

16:12that have plows on them. So from a

16:14plowing standpoint, you know, we put out

16:16about uh 40 of our own trucks, but of

16:19those 15 of those are inspectors who are

16:21plowing at the same time uh from an

16:24inspection standpoint. But yeah, the big

16:26dump dump trucks are fine. Uh we do need

16:29two sweepers and uh a bunch of other

16:33miscellaneous equipment. And I I got

16:36here it's split up by all the

16:37departments in uh

16:39>> in inside of uh the general fund. Now

16:42Chris, um when you said staying on the

16:45snow plow situation because you know

16:47winter is coming that we're going to

16:49augment that with the contractors.

16:50Correct.

16:51>> Correct. Our bid went out uh three weeks

16:55ago uh was published and we are in

16:59contact with all of our entities. We've

17:01already had uh some of our standard

17:04contractors already filling out

17:05paperwork for us.

17:07>> Okay. No. I'm sorry. And did you see

17:09you're going to get any trash trash

17:11trucks or No.

17:12>> Uh yeah, we have I believe two

17:18I believe it's two fully automated and

17:21one rear loader

17:24uh that we're getting on this either two

17:26or three. Uh I can't remember now.

17:31>> But yeah, we are getting uh some new

17:34trash trucks.

17:35>> Okay. Now, the plan, I believe, says

17:36we're going to be doing this every two

17:38years to keep up with attrition.

17:39Correct.

17:40>> Correct.

17:41>> Okay. All right. Uh, thank you, Chris.

17:43Thank you, Kathy. Um, thank you, Mr.

17:45Chair.

17:46>> Thank you, Councelor Davo. Three three

17:48semi-automated trucks.

17:50>> All right. Thanks, Chris.

17:51>> Yeah.

17:54>> Else, councelor.

17:57>> All right. Uh, will this be going to

17:58finance on Monday? it. We will have a

18:01finance committee in this and they will

18:02and and we'll send around these for all

18:04counselors to have before that meeting

18:06but she we are going to have a finance

18:08subcommittee meeting.

18:09>> Okay.

18:10>> So I guess we'll

18:13go for

18:14>> is this isn't included in the packet

18:17correct in the agenda packet?

18:19>> I don't think it is.

18:21>> No.

18:22>> So if you have it we can send it to

18:24Daisy.

18:25>> Yeah. Give it to Daisy and have her send

18:26it out because she knows everybody's the

18:28million emails.

18:29Oh,

18:30>> so she'll get it all to

18:31>> Yeah, she can get it all to them.

18:33>> Okay. So, just for the record, we won't

18:34make a recommendation today, but as far

18:37as myself, council can't speak for a

18:39doubt. I think we're good on our end,

18:41but we want to make sure it goes before

18:43our finance before we make a

18:44recommendation to go as we bring to the

18:46floor on Monday night, but uh I would

18:49dive into this more deeply over the

18:51weekend and stuff, but

18:53>> it's a need. It's a it's a need for our

18:55city. And again, I thank I thank you all

18:57for doing this uh for us and uh making

19:00sure that our our uh vehicle stocks are

19:02in in place for for our residents and

19:05our employees that need them. So,

19:07>> and anybody who's got questions, just

19:09give me a yell.

19:10>> Yep. So,

19:14>> recommend C2.

19:21>> Yep. So,

19:23>> I'll get I'll get this to I'll get the

19:25file to Daisy.

19:26>> Y she can get it.

19:27>> Yeah. All right. Thank you so much. I'm

19:30close with this meeting and got 439 on

19:32Tuesday, September 29th.