2026-07-28 - City Council Finance Subcommittee

00:01The finance subcommittee of the city

00:02council is comprised of five council

00:05members and considers any or all

00:07questions appropriate for the purpose of

00:09considering the budget, including the

00:11creation of new positions to the

00:12payroll, [music] changes to the employee

00:14classification plan or any matters

00:17pertaining to increasing the city of

00:18Framingham employee headcount. The

00:21following city council finance

00:22subcommittee meeting coverage is brought

00:25to you by [music] the government

00:26channel, a service of the city of

00:28Framingham.

00:34>> [music]

00:40[music]

00:45[music]

00:50>> Finance subcommittee will come to order.

00:52This is revised. This is version two

00:54dated 72826 in the Blumora building at

00:56150 conquer street framing mass.

00:58Subcommittee members present tonight

01:00council canon council king and myself.

01:01Council Avani council Stephanie is in

01:03Maine and this is the meeting I believe

01:05council Malik said she was going to be

01:06unable to attend.

01:08Public participation if anybody's here

01:09that would like to publicly participate

01:11on something that's not on the agenda

01:13please raise your hand and feel free.

01:15Seeing none, let me just um

01:19we have six people in attendance,

01:22two attendees, four panelists. There's

01:24nobody there.

01:30The minutes are pending. Correct. Miam.

01:32>> Okay. Action items, discussion items.

01:36Upon the request of the CPC committee,

01:37referral to the finance subcommittee,

01:39the matter of a special application for

01:41funding of the Chris Walsh memorial

01:42design. Welcome.

01:46I I know originally I told my fellow

01:48councils I didn't think this was going

01:49to be on the agenda. We're continuing

01:50it. But then this morning I'm told

01:51differently. So

01:54you can come back.

01:55>> Okay. I asked.

01:56>> Um so welcome. I guess you're going to

01:59talk about it. I don't think you have a

02:00recommendation and I know we're going to

02:01have to have another finance

02:02subcommittee. So the floor is yours.

02:04>> Thank you. Good evening. My name is

02:05Heather O'Donnell. I'm the community

02:07preservation coordinator for the city of

02:09Frammingham. I'm joined tonight by Tom

02:11Mahoney, the CPC chair. I am before you

02:14tonight to discuss the special

02:15application for the comm community the

02:17community preservation committee

02:18received for the Chris Walsh Memorial

02:20Trail CPA 27001.

02:23The project was submitted by the parks

02:24and wreck division in the amount of for

02:27$49,56.

02:30Funding will be used for the design of

02:31the Chris Walsh Memorial Trail and

02:33outdoor recreation amenity. The funding

02:36will serve as a local match for the

02:37federal grant allowing for the

02:39completion of 100% design. Once

02:42constructed, the trail will provide

02:43connections to Farm Pond, Cushing Park,

02:45the MBTA MBTA commuter rail station in

02:48downtown. This project was accepted by

02:50the CPC as a special application outside

02:53of the standard funding cycle due to the

02:55urgency of this project. As I mentioned,

02:58the project requires a local match and

03:00the parks and recck division is seeking

03:02CPA funding to serve as this local

03:04match. The CPC has a public hearing

03:06scheduled for August 3rd, 2026, where

03:09they they will make a vote to make the

03:11final recommendation to the city council

03:13for this project. This project was

03:15referred to the finance subcommittee

03:16before the CPC vote at the at their

03:19public hearing to expedite the approval

03:21process. It is my understanding that

03:23tonight's meeting will include

03:24preliminary discussion and then a vote

03:26will be taken at a future finance

03:28subcommittee meeting before city council

03:30meeting on August 18th. I'm happy to

03:33answer any questions that you might have

03:35about the project and I'm sure Tom is as

03:37well.

03:37>> Okay. Thank you for being here. I'll

03:39open it up to the council. Council

03:40Cannon. Council King, any questions?

03:42>> No questions. No questions.

03:45>> Anything else you want to share, Mr.

03:47Mahoney? Well, the reason that I know

03:49there was some concern of of the timing

03:51on all this, but um given this is the

03:55summer and I know the city council has

03:58only one meeting in in August and this

04:02requires I believe two readings by the

04:05council for it for the money to be

04:07released.

04:08The money has to be released by uh

04:11September 30th. So we felt that uh to

04:15because we were um

04:18short shorttimed on this on this whole

04:21thing. We that's why we came before the

04:24the city council or asked to be uh

04:27referred to the finance subcommittee and

04:29as far as tonight is concerned. We were

04:32hoping if there was any questions by the

04:34council, the counselors that we could

04:37possibly

04:39uh either answer them tonight or get

04:42back to when we finally vote uh by the

04:46by your committee. Um then all

04:49everything will be taken care of.

04:52>> Okay,

04:52>> council.

04:53>> Thank you, Mr. Chairman. Thanks for

04:54being here and for all the work. I guess

04:56I'm I'm still confused as to why this is

04:58outside of the the timing. we throughout

05:01the process here with some rigidity from

05:04your committee about the importance of

05:06um adhering to the timing. What what am

05:08I not understanding about why the I'm

05:10supportive of the project. I thought

05:12this was a project that was going to

05:13take years and years and years and the

05:15time horizon looked so I'm I guess I'm

05:19I'm a little behind the times there but

05:21>> well I think um and the applicant may be

05:24able to tell us the reasons why they

05:26came before us to take us out of cycle

05:29but the committee um

05:31>> you're pointing to knew that we when we

05:34were developing this rule that we have

05:37we knew there would be an occasion when

05:40there would be something out of cycle

05:42and we couldn't wait to the normal cycle

05:44that we typically have which takes 7 to

05:488 months to get uh from start to finish.

05:52But this was short circuited because

05:55um there's a deadline of the local match

05:59so uh with the federal government that

06:02so they can release the funds or or

06:04encumber the funds needs the local

06:06match. And this is the local match that

06:09uh the city is looking for.

06:11>> And the local match is from whom?

06:13>> The CPC will be providing the local

06:15match that will serve as a local match

06:17to the federal grant that we've already

06:19received.

06:19>> Okay. And and who are you pointing to

06:21before?

06:21>> Oh, so Megan, Todd, and Allison prepared

06:24the application.

06:26>> Okay. So through you, Mr. Chairman. Um,

06:29Miss Todd, could I trouble you just for

06:31the in the nutshell version?

06:34>> I like that nutshell cliffnotee version.

06:36Yes, thank you.

06:37>> There you go.

06:39>> Of course, not a problem. Um, so we are

06:42in the midst of the obligation cycle for

06:46our second federal grant for this

06:48project. So, we've already obligated the

06:51first federal grant. Um, those are under

06:54contract. Those funds are under

06:57contract. We're in the midst of the the

06:59second round of obligation. This is for

07:01just over $2 million. these funds need

07:04to be obligated by September 30th.

07:07Originally, when we had started that

07:09obligation process, the state had at

07:12that point had a plan for committing to

07:15helping out with the local funds. But as

07:18we know over the past few years, the

07:21federal and state financing landscape

07:24has shifted quite a bit. And it became

07:27clear to us that it was going to be

07:28critical to provide those funds locally

07:31which is how we came to to come to CPC

07:34and why we requested for it to be

07:35offcycle.

07:36>> Okay. All right. That's uh that's

07:39helpful. So do you need us to take

07:42action on this? I mean it sounds more

07:44urgent than I thought at perhaps the

07:45beginning of the meeting.

07:48We need

07:50to we need to have the funds um

07:54finalized the local match funds

07:56finalized before September 30th. Um

07:59there's some debate as to whether that

08:01requires two readings andor two votes

08:04from the full council. Um either versus

08:07one. Either way, I think we'll be okay

08:10because if it's if you're able to vote

08:12hopefully on August 18th and then it

08:14goes to city council and city council

08:15votes on August 18th, we should still

08:17have one more city council meeting

08:19before one or two more before September

08:2130th. So, we should be good.

08:22>> Okay, that's helpful. Anything we can do

08:24to move this particular project along,

08:27I'll move that we recommend favorable

08:29action. And I'm hopeful. I appreciate

08:31the the subcommittee being here. I

08:32appreciate the fact that you're being

08:33nimble. I'm hopeful in the future we can

08:36continue to be nimble when opportunities

08:37like this that aren't necessarily tied

08:39to city projects but perhaps are will

08:42allow us the opportunity to be nimble

08:44and you know maybe we sometimes we stick

08:46to rules that are well-intentioned but

08:47we stick to them for the sake of

08:48sticking to the rule when it's somewhat

08:51inconsistent with the ultimate goal of

08:52serving the community. Um and there are

08:55good reasons to do both but I hope we'll

08:57continue to keep an open mind as we are

08:58here in terms of timing. I know it was

09:00very difficult for some of the other

09:02projects because of seemingly arbitrary

09:04deadlines in the past to move forward

09:07and I'm glad that we seem to be learning

09:09from that. So um that's those are all

09:12the questions that I have. Thank you Mr.

09:13Chairman. Thank you Miss Todd and thank

09:14you team.

09:15>> So did you you made a motion you wanted

09:16to recommend favorable action? You want

09:17to take a vote on that?

09:18>> If there's objection I'll happily but

09:20you already council king. Will you

09:22second it?

09:22>> Council King seconds. Just to sorry can

09:25clarify is it okay for the finance sub

09:29to vote

09:30>> only because CPC is doing their final

09:33vote on August

09:34>> so we're giving you at least you know

09:35where the three of us stand going

09:36>> amazing thank you

09:37>> because yesterday you weren't I didn't

09:39think we were going to have the pleasure

09:40of seeing you folks when I talked to

09:41your chairman he called me up to say oh

09:42can we push it off can you schedule a

09:44schedule meeting then all of a sudden I

09:45got a call today saying we're doing it

09:46different so I guess I just do as I'm

09:48told I've learned a long time ago

09:51>> we appreciate it

09:51>> all right so we have a motion we have a

09:53second all those in favor Favor of favor

09:54of recommendation of the project, please

09:56raise your hand. 3 to zero. Have a good

09:57night. Thank you.

09:58>> Thank you.

09:59>> You

10:02a continued discussion with the

10:04administration regarding staffing and

10:05maintenance of Mary Dennis Park.

10:07Welcome. Uh

10:09Allison, you coming up here and Jimmy

10:10Pier, who's coming up to talk to us

10:12about this or is it going to be the

10:13administration first? What are we doing

10:15here, folks?

10:19>> Don't all jump at once.

10:30the Mary Jennison pock staffing.

10:32>> Thank you. Thank you, Brian.

10:37>> While they're loading that, Mr.

10:38Chairman, a question for parks. Um, at

10:40our last meeting, there was a question

10:41about the cost of a uh poster that was

10:45created, and I uh had forgotten about

10:47it, but I was reminded, hey, did you

10:48ever find out what the cost of that

10:49poster was? What was the cost of that

10:51poster?

10:53>> I think the mayor's prediction was $5.

10:58>> Mine was closer to 50. Mr.

10:59>> That's my That's where my If I

11:01>> ask blueprint.

11:03>> All right. All right.

11:04>> 70

11:06$70.

11:08>> We

11:09>> for the for a for a help me understand

11:11what other uses that poster uh was

11:13intended to serve.

11:14>> Absolutely. We plan to bring it to the

11:16farmers market where we bring up

11:19projects that we're working on and show

11:20visuals to people as we're they can see

11:23things while we're there

11:25in public meetings. And our um it's in

11:28our office right now. The mayor wanted

11:30to see it as well. So

11:32>> did the mayor know that he was

11:34requesting a $70? He thought it was five

11:37and I thought okay he

11:39>> said 50.

11:40>> I thought 25

11:42I'm I'm you know

11:45I I don't want to make a thing about it,

11:46but this this is the kind of thoughtful

11:49I as we reorganized certain departments

11:51and ask questions about the way we do

11:53things. DPW used to do this and I used

11:55to pick on them all the time. We'd go to

11:57town meeting and DPW had the most

11:59beautiful published stuff because they

12:00had basically a printing press over

12:02there and then they realized, you know

12:04what, they're picking on the the

12:05publishing and then they started making

12:06things look pretty inexpensively done.

12:08But it gave the at least for a while the

12:12connotation that we were being careful

12:13about our our dollars. I don't know that

12:15we actually were. But we shouldn't just

12:17create for the sake of I I $70 is not

12:21what I would have guessed. Anyway, thank

12:23you for answering my question. Wow.

12:26Thank you.

12:29We had a city council when I was chair.

12:31They have the map that has all the

12:32districts. They requested all the names

12:34be off the map except hers. You'll

12:36figure out who that was. That's um they

12:37wanted DPW to recreate the map with just

12:39her name in her district.

12:40>> Well, that was the other thing. We I

12:42believe we could create like public

12:44works has printing abilities. Did why

12:46did we not print it in house?

12:50>> I'm sorry. I don't mean to elongate

12:52this, but like this is if if we're

12:53wasteful in the little things, we end up

12:56like it it it

13:02>> this one we were looking to have a

13:04better quality product so that it stood

13:06up on a poster board. Um, not every

13:09poster that we get is going to cost the

13:11same.

13:12>> Okay. All right. I I I'll have taken a

13:15closer look at it. I didn't realize I

13:17was staring at such a work of of art.

13:20Um, okay.

13:21>> Huh.

13:22>> What was it?

13:23>> It was Was it an overhead? I mean,

13:26frankly, it wasn't.

13:28>> Yeah. I don't I don't know that it was

13:29very illustrative of the magic of the

13:33project.

13:35It's in the office now. We don't have

13:36It's under lock and key now, I would

13:37imagine. $70 insurance reasons and what

13:40have you. Okay. Thank you. Thank you,

13:41Mr. Chairman. And um Thank you. Thank

13:42you, Miss Elliot.

13:43>> Uh Mr. CFO, you have the schedule. You

13:45have the floor, sir.

13:49>> Thank you. and through you, Mr. Chair.

13:50So, I guess I'll kind of kick the

13:52conversation off with um respect to Mary

13:55Dennis Park. Um there have been some

13:58discussions about staffing and

14:01uh the last discussion with the finance

14:03subcommittee. There was um a request to

14:06kind of go back and look at staffing and

14:08see and understand what those costs

14:09would be to staff the park. Uh we went

14:13back and looked at it and in discussion

14:15with the mayor. The recommendation is a

14:18total of 10 employees

14:21um for when the park opens to staff it

14:23and properly maintain it and properly

14:26staff it um given the sizable

14:28contributions by both Avery Dennis and

14:30the city of Framingham.

14:32The proposal is for four working

14:34supervisors

14:36and six laborers or MEO1

14:38classifications.

14:40The estimated cost um of the four

14:43working supervisors is approximately

14:45just under 300,000 at $291,926.

14:50The six laborers proposed at $335,846.

14:55Total staffing cost on a salary basis

14:59along with any other required stipens or

15:02shift differentials estimated at

15:04$627,773.

15:08We factored in health insurance as you

15:11can see there. Um, typically we try to

15:13look at it and we do I've always used

15:15some type of split. So, we used a 60/40

15:17split at the highest utilized plan

15:20within the GIC that Framingham the city

15:22of Frammingham employees are eligible

15:24for, which as noted below is the Harvard

15:26Pilgrim Explorer plan. The total cost

15:29for four single plans is $48,000 and six

15:32families is $178,000.

15:36and we factored in the um FICA estimate

15:38of just $9 $9,100 for a total annualized

15:42on a 12-month cycle $863,636.

15:48We have estimated that they would start

15:51in September, although that may be a

15:54little aggressive as we move through

15:55this, but the estimated cost if they

15:56were to start in September is $719,697.

16:02Next slide, please. Marian actually

16:05first does does anyone have any

16:06questions about that or would you like

16:07me to just go through the entire next

16:09page as well before

16:11>> I think you should go through it.

16:12>> Okay.

16:12>> Thanks.

16:13>> Thank you Mr. Chair. Um

16:16so on the next slide uh we're starting

16:19with $719,697

16:22which comes from the previous slide.

16:24There is um seasonal lifeguard money

16:26since we are not staffing do not have

16:29lifeguards at the the city beaches.

16:31We're estimating that we could

16:32potentially utilize or reallocate

16:34120,000 of that, which would mean the

16:37remaining funding if we were to start in

16:39September for the 10 employees at Mary

16:41Dennison would require $599,697.

16:46There are a couple different ways that

16:48we could fund this. Um, I'm going to go

16:50from the bottom up. The first way would

16:52be potentially look for lo to change or

16:55increase the local estimated receipts

16:56budget, which wouldn't put any stress on

16:58the levy limit. we could add.26%

17:02to the levy limit and generate another

17:04$599,652

17:08and then we'd have to find uh $45 in

17:11local estimated receipts to balance

17:13that.

17:15One other way that would not impact

17:17either the local estimated receipts

17:19budget and/or the levy limit would be

17:22during the first um supplemental budget

17:25appropriation, there was $80 million

17:28allocated to cities and towns for the

17:30snow and ice and as part of what's known

17:32as the winter recovery assistance

17:34program that's been in place since I

17:36believe 2000 2015. Uh the city of

17:39Framingham based on that funding from

17:41the fir the $80 million trunch is

17:43expected to receive $577,118

17:48because we do not have a deficit at June

17:5130th and because we financed the snow

17:55and knives deficit before June 30th with

17:57a transfer from free cash per D guidance

18:01that money is available to be

18:02transferred for and appropriated for any

18:04lawful purpose as long as it's done

18:06before June 30th.

18:082027.

18:09So, it is a potential that would not put

18:12any impact on the levy limit um at this

18:15point in the fiscal year and would not

18:17put an significant amount of stress. I'm

18:20pretty sure we could find just under

18:2230,000 in additional levy and local

18:24estimated receipts to balance this. Um,

18:27but that is the staffing proposal based

18:30on our discussions with parks and

18:32facilities and the mayor and the COO and

18:35um what that cost would look like and

18:37how we are considering funding it. And

18:40I'm happy to entertain any questions

18:42from the subcommittee.

18:44>> Yep.

18:46>> Any questions for the CFR?

18:49Councelor [snorts] King.

18:52>> Well, I have a lot of questions of

18:53course. Um, in all due respect, I'm not

18:56um flawed by this plan. Well, I am

18:58floored by it, I guess, but uh I don't

19:02understand how we went from the original

19:04FY27 budget proposal of six people to 10

19:08people. This is a h a very large

19:12expansion of city services that is just

19:16stunning to me. I mean, two months

19:18before we open this park, we find out

19:20it's going to take 10 people to run it.

19:22We have parks all over the city that I'm

19:24sure could use some level of uh daily

19:27accommodation. I understand this is a

19:29large operation in a um you know in a in

19:32an area that might get a lot of use and

19:34that's great but this is ridiculous.

19:38It's all I can say. I cannot believe

19:40this is brought forward.

19:43>> Anybody else? Consec

19:46[clears throat]

19:48I I I guess my question I I don't want

19:50to direct.

19:53>> Sorry.

19:53>> No, no, no. Go ahead.

19:58>> I mean the the the

20:01I'd love to hear from Mr. Tino on this

20:03because he was the acting CFO at the

20:05time when the budget was developed

20:06during most of that and was the COO that

20:08oversaw the planning and development for

20:10much of uh Mary Dennis. I I too am just

20:13floored by I don't know if I was misled

20:16in the course of the the process leading

20:18up to this or if we're being careless

20:21now um on the heels of us discovering

20:24money that wasn't spent during that time

20:27as well in other areas. I I just I have

20:29more questions than I have answers to.

20:31So I would love to hear from the COO on

20:33some depth of how we got to this point

20:35and and why it's so vastly different

20:37than what was previously projected. It

20:40is an erosion, dare I say a crisis of

20:42confidence if the plan so dramatically

20:45changes without, you know, and it's not

20:48an emergency. It's not something

20:49different. We've we've probably had more

20:51planning um and thought behind the

20:53development of this park than any park

20:56in the last couple of decades. Uh but

20:58anything you want to share to at least

21:00put um to instill me with a little

21:03confidence here would be deeply valued.

21:13The short answer is I'm going to have to

21:15defer to the mayor. We had several

21:17meetings about uh Mary Dennison and the

21:20tough budget that we faced and it was

21:23his decision not to um fund those

21:26positions to cover Mary Dennison. We

21:29weren't 100% sure when it was going to

21:31be finished and I I I respectfully have

21:34to defer to the mayor on that.

21:35>> We're still only six positions. how they

21:37get to 10,

21:38>> right?

21:40>> That just happened a couple days ago,

21:41that request.

21:44>> I'm sorry, time, Council King.

21:46>> It just doesn't make sense. I would

21:49think if we wanted to look at how we

21:52staff our playgrounds and our parks,

21:55fine. I think that's, you know, maybe

21:57reasonable. I said before, I think we

21:59can bring a lot of value to the

22:00community through park and wreck

22:01operations, and I'm not opposed to that.

22:05But we're going to hire 10 full-time

22:07people at a cost of almost a million

22:09dollars at the last second to staff one

22:13park proposed potentially one way the

22:15other to raise our tax levy quite a by a

22:18million dollars.

22:21It just doesn't I just don't understand

22:23why no one said to us we need 10 people

22:26over there.

22:27>> 10 wasn't my number. My personal opinion

22:29is we should sub it out,

22:31>> right?

22:31>> We should sub it out to a private

22:32company. That's my personal opinion. So

22:34maybe that makes

22:34>> but I'm part of a team.

22:36>> I appreciate that. But that but maybe

22:38that makes sense. But or at least what

22:42are these people going to do from

22:43November to April?

22:46Is there a discussion about that? Can

22:48the park department answer that what

22:50these people are going to do from I mean

22:51I mean I assume there's some stuff

22:53happening at Mary Dennison from November

22:55to April. Maybe maybe we're going to

22:56flood a court or something for figure

22:58skating, but I can't imagine that

23:00there's going to be a need for 10 people

23:03there from November to April.

23:05>> Yeah, the operation would shift and so

23:07we would focus more on um offseason

23:11maintenance, repairs and things like

23:12that and uh inventories and making sure

23:15>> all our parks are just Mary Dennison.

23:17>> I think we'd have to utilize them

23:19throughout the program. I mean, if you

23:21were suggesting to take these 10 people

23:23to staff our parks throughout the entire

23:26city, maybe. Okay. I mean, I think again

23:29huge expansion in in park services even

23:32to do that. But to dedicate 10 people to

23:35one park, this is like Disneyland. I

23:38mean, it I mean, I haven't been on the

23:42premises, but is this place that

23:45elaborate? And if so, and if it really

23:48cost a million dollars to operate it,

23:50then before we appropriated this money

23:52to build this park at this level, we

23:54should have said been told it's going to

23:55cost us a million dollars a year to

23:57operate it. So there was some level of

23:59planning that's not right here.

24:04>> Mr. Chairman,

24:05>> you're up. Mr. I I think we took this

24:08presentation a little out of out of

24:10order because the original I mean

24:13there's a proposal that was submitted

24:16that had a series of options with

24:18different numbers of employees and

24:22the option uh that the CFO gave you was

24:25the maximum option with 10 people. I

24:28think we should have had a discussion

24:30first of

24:32the different numbers of people and what

24:34we would use them for depending on how

24:36many people we agreed on. I mean, we

24:39could do it as four. Was it four, six,

24:41and 10?

24:42>> Yeah, but why didn't we, Mr. Mayor? We

24:45didn't take it out of order. We took it

24:46number two, number three on the meeting

24:47like we were supposed to. You guys are

24:48making the presentation.

24:50>> I I agree.

24:52We didn't take the agenda out of order.

24:54We took the discussion of this item out

24:56of order.

24:57>> Okay. And we should really talk about

24:59what we feel is needed down there to

25:03maintain that park so it doesn't

25:05deteriorate from lack of uh attention.

25:09And there's a series of of um staffing

25:13options that we have that we can go

25:16through if Allison's ready to do that.

25:19And I you know we're the number 10 the

25:2310 people that includes like seven days

25:25a week coverage from morning till

25:29evening and to be able to do that it's

25:33going to take a lot of people because

25:35there's different shifts and in

25:37different days of the week including

25:39weekends. That's the that's the ideal

25:42situation 10, but there's options to do

25:45it with less people, but we won't get

25:47the same coverage.

25:48>> Well, you've heard from the other two

25:50councils. Hope I'm sure Miss Malik might

25:52um Leor might have something to say

25:53also, but with all due respect, we were

25:56sitting here not that long ago was zero.

25:57Then today we're hearing 10 and you know

26:00something on the levy when you read it,

26:02we'll add more money. You know, I got a

26:04call from a school person saying today

26:05just what we needed when they saw this,

26:07why can't we add the money and get the

26:08schools another million dollars? We

26:09can't win, Mr. Mayor. That's all I got

26:11to tell you. We've got a $40 million

26:12asset. A fellow counselor has brought

26:14that up. It does need to be maintained.

26:16Um, it doesn't need to be the Bentley

26:18convertible maintained. You know, it

26:20could be the um, you know, the Mustang

26:22convertible. We just we need to take

26:24care of our parks and we we have a

26:25responsibility to do that. But I think

26:28we need to find some common ground

26:30that's, you know, reasonable for the

26:31first go at it. And, you know, you know,

26:34Mr. Tino is not totally wrong. You know,

26:36I mean, sometimes subbing things out,

26:38things are more efficient, things like

26:39that. I I I took a ride up to the Edel

26:41Grove Cemetery. I see them resetting

26:42Headstones, an independent contractor up

26:44there doing some work. Sometimes

26:47that's the way to go sometimes and sub

26:49things out. Council Malik, anybody?

26:52>> Council M.

26:53>> Sure. Thank you. Um, I do remember the

26:57number of six as the number of employees

26:59that we were going to be looking at. Um,

27:01and I'm looking back over the background

27:03materials when this was referred from

27:05council and the options, Mr. Mayor, that

27:07you were talking about were 64 or two

27:10from the way I understand this document.

27:13Um, so I guess that's and I came in late

27:17so I missed the vast majority of the

27:18presentation and I apologize for that.

27:21Um, but I do appreciate that 7 day a

27:26week need at the facility and figuring

27:30out how you um sort of split shifts for

27:34the full days. I mean, just thinking

27:36about at Learned Pond like the weekend

27:39use is really intense and I would

27:41imagine that a park like Mary Dennison

27:44the weekends are going to be the busiest

27:47time. Um, so you know, without getting

27:51too in the weeds of what a staffing

27:54rotation might look like, I sort of do

27:56imagine that that need does um sort of

28:00up the need for staff. That need to

28:02provide 247 or at least 7 day a week

28:06coverage. Um, so that's just where I'm

28:09at now.

28:10>> Thank you, Council Malik. Council Ganon,

28:13>> thank you. I appreciate the cander, Mr.

28:15Mayor. It definitely felt like something

28:17was missing or there was a part of the

28:18story that was not being conveyed. And I

28:20appreciate you you um um you clarifying

28:23that because it was very jarring how how

28:26we sort of got from one place to to

28:28another. And um Mr. Tino, I appreciate

28:30the courageous cander in your comments

28:32as well. Um I I I think what you need to

28:35do I think we need to table this. I

28:36don't think there's anything actionable

28:37here. You guys aren't on the same page

28:39here and I get that. That's fine. You've

28:41got a really exciting time in terms of

28:43our new asset coming online which I

28:46think is spectacular and you know we'll

28:48at the at the appropriate time there'll

28:50be a lot of celebration for that. I

28:52think there's an appetite for the

28:53council only speaking for myself but my

28:54sense is that there is a there there is

28:56a consensus that we want to make sure

28:58we're adequately staffing our our parks

29:00resources. Um there is a a phrase that I

29:04have um been stealing from Mark Ktoy and

29:08uh Lena and now Dawn. Uh rethink,

29:12repurpose, redeploy. I think your

29:14reorganization for parks and facilities,

29:16especially with things like this is

29:18going to be really important because

29:19you're going to figure out who you can

29:21count on, what what members of the team

29:23are are going to be um important to

29:25continue forward as we as we build. But

29:28we won't be guessing this. this what we

29:29have of the document in front of us is

29:31an educated guess but it's a best guess

29:33and if we're going to be making massive

29:35investments like this I really and I

29:37think my colleagues as well would want

29:39to know how this impacts our our

29:40portfolio around the city which this

29:43doesn't really address this. So I would

29:44let's make sure we get this

29:46reorganization through um Mr. Palini and

29:49the team can look at what the assets are

29:51really needed enterprisewide

29:53and we can figure out that you know that

29:55the what what the ultimate need is and

29:58what is affordable. I I don't know some

30:00Mr. Tino referenced privatization or

30:02subbing it out. I don't want to misquote

30:04him. I'm glad that you didn't go that

30:06route. I think that's a premature

30:07decision. I don't think you've taken a

30:09real adequate inventory of what our

30:11assets are um in terms of staff that

30:14maybe were underutilizing,

30:16overutilizing, not rewarding enough, not

30:18staffing appropriately, all of those

30:19things. So, um I would take a beat there

30:22if we're talking about privatization. I

30:24want to make sure we make that

30:26announcement more thoughtfully than it

30:27was made um tonight during the meeting.

30:29I don't get the sense that those are

30:30serious conversations, but I bet they

30:32have collective bargaining um uh strings

30:35uh attached to them. that would

30:37certainly send alarm bells uh if I were

30:40a union rep, but I don't think those are

30:42serious discussions. Um but the I can't

30:45table it now. But we there's nothing

30:47actionable.

30:49>> So I I agree with a lot of that, but I

30:51also I I I recognize this is a park that

30:54is um opening and hopefully in the

30:58relatively near future. I recognize that

31:01[clears throat] it does probably need

31:03more attention than the average park

31:04that we own.

31:06I I again I I don't mean to be so

31:10bothered by it, but I am. 10 is just in

31:13my mind out of the question. I really

31:16don't understand why 10 was proposed

31:18when, as Miss Malik stated, the options

31:21I saw in the past were two, four, and

31:23six. So I would be willing to support

31:26two at this time. Not saying that that's

31:28the [snorts] end all beall, but just so

31:31that we can then further develop what we

31:34might need there. and decide what level

31:36that we can afford and what level that

31:39we want to staff the place at. That will

31:42give the the reorganization hopefully

31:44the opportunity to get um done and at

31:48that point uh the management as it's

31:50reconstituted there can make a

31:52collective decision and make a

31:54presentation to us but at the same point

31:56we don't leave the place totally um

31:59either unopened or um totally empty when

32:02it starts. Is that a reasonable approach

32:04to this now that we could get to

32:06recommend to and then try to move

32:08forward

32:10after discussing what we're

32:11accomplishing, what we want to do, and

32:12what we can afford?

32:16>> There's a question.

32:17>> I I think the challenge becomes when we

32:19looked at those different models of how

32:21many staff we would propose,

32:23it's highly reliant on how many days a

32:26week we want to be open and how many

32:29hours a day we want to be open. And so

32:31you talked about um busy times. So

32:34there's busy times for visitors, but in

32:37those slower times, that's when we want

32:38to be doing the field maintenance and we

32:40want to be doing a lot of the work to

32:42prep for those busy times. So just for

32:45consideration.

32:46>> Well, so that's not it doesn't answer my

32:48question though. I appreciate that, but

32:49it doesn't answer my question.

32:51>> Is two no good? Is that what you're

32:52telling me? Even though that was one of

32:54[laughter]

32:54that's one of the proposals you're

32:55telling me two is that what you're

32:56telling me? I don't know. I'm just

32:57asking. So if we if the model is that we

33:02want to keep the park open seven days a

33:04week and have staff there from say 10 in

33:07the morning to at least 7 at night or

33:10later two is not going to be

33:12>> so park's not going to be open unless

33:13it's staffed is what you're saying.

33:16>> There's going to be some challenges with

33:19parking

33:21>> with parking.

33:22>> The parking lot has a gate. So,

33:25[laughter]

33:26>> what about all the run into these

33:27conversations?

33:28>> All the parking up and down the street

33:29on that's in front of it where the fence

33:31is when you're going down Beaver Street.

33:33What about all that parking? All the

33:34front parking

33:35>> that parking lot moved. There's no

33:37longer along the Beaver Street.

33:40>> There's no parking.

33:40>> There's no st There's no parking.

33:42>> No

33:44photograph.

33:46Should have had it here.

33:47>> Yeah. Okay. Miss Council Malik, you had

33:49your hand up.

33:50>> I just maybe along those same lines. um

33:52the part-time versus full-time and

33:54thinking about you know what does happen

33:57over the winter and um

34:00you know is it reasonable to think about

34:03these as part-time positions especially

34:06and I second and you may have covered

34:08this when I wasn't here again I

34:10apologize um what is the anticipated

34:14opening

34:16>> sure we didn't period date

34:18>> um so August has previously been thrown

34:20out we're not opening in August August,

34:22the contractor has obligations that will

34:24put him beyond August. So, I don't have

34:26a defined date at this moment, but we're

34:28hoping

34:30shortly after August, September, October

34:32is probably

34:34realistic.

34:38>> So, we can control some of the use of

34:40that park after it opens by the

34:43permitting. Some of those fields will

34:46have to be permitted in order for people

34:47to use it. And if we uh restrict the

34:50amount of permits we give out, we can

34:53try to control the use of that. So it

34:55minimizes the um [snorts] the need for

34:58supervision down there. But there's a

35:01lot of facilities there. There's a

35:04well a splash pad won't be in in use

35:06after the fall, but uh there's kids

35:09playground, there's uh soccer fields,

35:11basketball courts, handball courts.

35:14There's a lot of activities uh that can

35:16take place down there at one time and uh

35:20it's going to be a showplace for

35:22everybody and it's going to be in big

35:23demand but with limited resources to uh

35:29take care of it. We're going to have to

35:31limit the use of those facilities and

35:34that's what we'll do.

35:35>> How about the kids that live at

35:36Brookside that go swing on the swing

35:37with their mother and they walk over the

35:38park and want to swing. How they're not

35:40going to be limited. How do you limit

35:41those kind of folks? No, those those

35:42passive uses are

35:43>> passive uses are going to be 24/7 just

35:45like all the other playgrounds, right?

35:46Okay.

35:46>> Yeah.

35:47>> Um talking about the permitting, if I

35:49may. Um

35:52>> this is going to be one of the only

35:54facilities that we have synthetic turf

35:56and lights. So a combined facility like

36:00that where we will be able to host

36:01soccer and softball is going to be in

36:03high demand. So we can limit, but we

36:06know that this is going to be in high

36:07demand. Um, as far as the part-time

36:10versus full-time, so a lot of our

36:13part-time workers come on in the summer,

36:16um, where we see a lot of demand for

36:19operations is spring and fall. Uh, we

36:21need a lot of leaf pickup. We need a lot

36:23of getting the ball fields ready. So,

36:26part-time doesn't help with those times

36:29of the year. Makes it challenging.

36:33Okay.

36:34>> Council Canon.

36:35>> So, thank you for the insight. Um

36:39I I think that the plan that ultimately

36:41we need to see is something that really

36:43gets provides a sense of exactly what is

36:46needed enterprisewide because I agree if

36:49you're just hiring someone for one of

36:52those uses it it doesn't make sense.

36:54However, as you look at the entire

36:57department, you're going to probably get

36:59a sense of the talent that you're

37:01underutilizing that you can grow with

37:02more responsibility. the needs that you

37:04have that are as our assets are

37:07increasing we're not scaling for I just

37:11this is so narrow in its focus I I am

37:16really troubled by this so if there's

37:18something sure I would support councelor

37:20King's suggestion if there is something

37:21not not in any indication that that's

37:23all there is but I'm stunned by how

37:26little we are being presented with and

37:28how little we seem to know not only

37:30about this park because the amount of

37:33money that has been committed towards it

37:35and the amount of time we've been

37:37talking about it. Um, but I think of

37:40also the the parks that don't get the

37:43the headlines that I know we're not

37:45putting even this much thought into. I I

37:47this is really a a crisis of of

37:50confidence operationally speaking from

37:53me. Um, so if there's something

37:55short-term we can do while you figure

37:56this out and I want to make sure that

37:58we're also not sending the wrong

37:59message. I would have walked away

38:01probably from this meeting thinking the

38:04folks across the street that councelor

38:05Adabani were referring to that should

38:08that like our other parks would have you

38:10know unfettered access

38:13real uh reasonable um would have some

38:16sort of I'm still unclear with with I

38:19don't know not everyone's on the same

38:20page and and I think it would be

38:22helpful. I I would like to see that

38:24presentation that gives the different

38:25models, but I also want you to be

38:27confident that everyone's on the same

38:29page here and and there sounds like

38:31there's uh quite a disconnect. So,

38:34>> can we see the two four and six

38:35presentation?

38:36>> Do we have it?

38:37>> We have it. She

38:38>> said she did.

38:39>> I got it.

38:40>> I'm sorry. I thought you said you had

38:41it.

38:41>> No, it wasn't a formal presentation.

38:43>> Oh, but it's in the handout. I'm a paper

38:45guy. It's printed on my page. You want

38:46to see that?

38:47>> No. Two, four, and six.

38:48>> Well, I got four and six. I don't have

38:49two, but I got

38:50>> No, no, that's that's that's the four

38:52and six to equal 10. I'm looking for the

38:54total two total.

38:55>> Oh, I was cutting them in half. Okay. I

38:57I was cutting them both in half. Okay.

38:59>> So, that's But you said that you could

39:02>> I don't think so.

39:04>> We brought it for discussion last time.

39:07>> It's in I the I see it in the background

39:10materials. I mean, it's not broken down

39:12in the way that one is.

39:13>> I was looking for broken down. I

39:14understand.

39:14>> It's not as broken down. We're gonna

39:17have to have another city finance

39:18subcommittee meeting. I was going to

39:19actually have it before our city council

39:21meeting because I thought that's all

39:22we're going to have was the CPC issue

39:23that Mr. Mahoney called me about. And

39:25then today I got another call it was

39:27going to there's a problem. So they gave

39:29their presentation. So and I talked to

39:30Brian. He's got some stuff we need done.

39:32So we're going to have to have another

39:33meeting before the 18th of um August and

39:36an hour is not enough. So we're going to

39:37have to pick a date that works and just

39:39have another meeting. But if we could

39:40get this

39:43I like paper. You know what I mean? if

39:44you can get it and don't do the 10, do

39:46the 246 cuz, you know, I get where

39:48council King's coming from, but two's

39:50the bottom of the number. You I was

39:52looking more maybe at four, but we need

39:54to figure something out because it can't

39:55not be

39:57um maintained. But I don't know how you

39:59do 24/7 staff because like those people

40:01from Brookside, they're dying to get

40:03over there once you got the open up. But

40:04that's the passive use that you go by

40:06Arlington Street, I know it gets a lot

40:08of activity, but these parks, some of

40:10these neighborhoods have nothing. And

40:11this this neighborhood's getting the

40:12grand um they're getting actually the

40:14Rolls-Royce epox. So

40:18>> we do have that breakdown. I thought it

40:20was part of your packet. I apologize

40:22that it wasn't. And we'll be more better

40:25prepared for the next meeting.

40:27>> In the meantime, if you could just get

40:28it to Mary and she'll get it to all of

40:29us again so we have it and we can all go

40:31over it. If we have any questions, we

40:32can shoot them to you or Mr. Dino or

40:34Brian before the meeting so we can get

40:35some answers. Council candidate. Is the

40:37is the the photo on the poster

40:40is that the one that's listed as labeled

40:42in the background material as the aerial

40:44photo?

40:45>> No, that one's from 2023.

40:48>> Okay. I don't know why it's in there.

40:49So, is that is that poster photo

40:52somewhere?

40:53>> It was a I did give it to Mary and um we

40:56had a snafu with getting it on the last

40:59agenda.

41:00>> My fault.

41:01>> Okay. All right. No, that's fine. Okay.

41:03Thank you very much.

41:04>> You want it or not? Do you want to see

41:06it on the screen? She can put it up on

41:07the screen. Uh,

41:08>> if you can put it up, please.

41:10>> Since the mayor referenced it, if it's

41:11easy to do,

41:18>> do we have another meeting scheduled

41:20while that's

41:20>> No, that's But we're going to have to

41:22Yeah.

41:23>> Originally thought we were only going to

41:24need to do the CPC, but that's changed.

41:29>> So, where where is the gated parking

41:31that you're That's what I was having

41:32trouble.

41:33>> Sure. So really the aerial photo is to

41:36show the breadth of how many amenities

41:38we have at this facility.

41:40>> Pretty amazing.

41:40>> Uh the mayor's pointing to it last year

41:43>> gray gravel

41:44>> parking was along

41:47>> Waverly or not Wavely Bea. Beaver

41:50>> I meant BeaVa.

41:51>> All that parking is gone. It's made new

41:54parking lot here with entrance and exit

41:57right off of Beaver Street.

41:59>> How many spaces are in there? Do we

42:00know?

42:01Off the top of my head, I think it's

42:03>> 15 maybe.

42:04>> No, I think it's 127 if I'm

42:07>> Okay. And it's it's gated. It's it's

42:09restricted access parking all the time.

42:12>> Yes.

42:13>> Closes gates close.

42:14>> I see. Okay. Okay. Okay. All right.

42:17>> What's that on the bottom right?

42:19>> That would be the skate spot. And the

42:22blue within it is an adult fitness area.

42:27>> What's What's the first thing it is?

42:28>> Skate spot. Oh, skate uh

42:30>> is that like a skate park?

42:32>> It's a skate park, but I don't call it a

42:34park because it's not the bowl that

42:35we're used to. It's

42:37>> Yeah,

42:38>> Judy Grove would say it's a streetscape

42:40type skate park, not a bowl.

42:43>> We got a good education on that, didn't

42:44we? At town meeting.

42:45>> That's the splash pad in the middle.

42:47>> No, in the middle is the playground.

42:49>> Where's the splash pad? splash pad. Um,

42:51below where you see the skate, it's kind

42:55of a walkway and it has you see three

42:57shade structures on top of it.

43:01>> Right at the very bottom of the picture

43:02like along the street.

43:04>> Yes,

43:04>> that's a splash pad.

43:05>> Y

43:07if you want to be

43:10>> I can see I can see it. I

43:11>> I was liking what you were doing. You

43:12had like a Vanna White weather

43:13meteorologist kind of combo vibe

43:15happening next week at the map.

43:17>> [snorts]

43:18>> I'm overdue for another tour. It's been

43:20a long time. So, would love to see it.

43:21That might be helpful for field trip.

43:23>> That's an excellent idea

43:26before the next finance.

43:27>> We can do that.

43:28>> I would love to do that also.

43:29>> Absolutely.

43:30>> Maybe you can throw some dates out. You

43:32know what I mean? And then see what

43:33works so we can all done. So, you're not

43:35going there four or five different

43:36times.

43:38>> Right.

43:39>> Thank you.

43:40>> I'll say I'm I think this is really

43:43exciting also. I mean underlying this

43:45whole conversation is

43:47>> this is going to be super exciting. Um

43:50and if I can just speak to the lighted

43:53courts also I think that is really a

43:56huge if the pickle if the lit pickle

43:59ball courts or Butterworth are any

44:01indication people will be out there

44:03until the lights turn off if that's an

44:06option. Um

44:06>> there's board there too hopefully.

44:08>> So yeah this this just is really

44:11exciting to me. Obviously the the right

44:14hand side softball there is artificial

44:16turf. Is the other softball artificial

44:17turf too or is that correct?

44:18>> No, that's natural turf.

44:21>> What you don't see beyond that is a

44:23synthetic turf volleyball and then a

44:27hardcape uh handball court.

44:29>> Where is that?

44:31>> I have to point to that one.

44:32>> Yeah. Okay.

44:34>> It is pretty impressive. It is.

44:37>> That's volleyball and handball.

44:39>> Oh yeah. Okay.

44:45Thank you.

44:48Al Allison has been managing this

44:50project from beginning to end with

44:52making all the uh following the

44:55contracts, keeping the contractor under

44:57control and taking care of uh making

45:00sure that this is being done right and

45:02on time. She's done an excellent job and

45:05um you've been invited to uh talk about

45:09it. What what the conference is that?

45:11>> It's a Brownfield summit.

45:14>> She's been fantastic in overseeing this

45:17project and one of the reasons why it

45:20looks so good and it's so going to be so

45:21successful is because of Allison's work

45:24on it.

45:26>> We appreciate all her efforts and Pock

45:27and Rex.

45:29>> Thank you.

45:31>> Is it reasonable that we revisit this

45:33conversation on August 11th?

45:35>> Well, we're going to pick a date. We're

45:37going to get there. I haven't got there

45:38yet.

45:38>> Okay. Well, I just didn't know if for

45:40you to provide the information. I mean,

45:43there's only two options.

45:45>> I think we can do Tuesdays.

45:46>> Yeah. And we'll try to schedule a field

45:48trip before that.

45:49>> Yeah.

45:50>> Yeah.

45:51>> So, is August 11th work for everybody?

45:53You want to meet August 11th? You can

45:55pick it now.

45:55>> It's a Tuesday.

45:58>> You okay?

45:58>> As far as I know.

45:59>> All right. Five o'clock August 11th.

46:01Marian, that way there and let the CPC

46:03folks know maybe you know they're having

46:05their vote on the third. So, that way

46:07you guys know what we're dealing with.

46:08We'll do that. Thank you, Council Malik.

46:10So, another finance subcommittee.

46:13>> Thank you.

46:14>> Thank you.

46:14>> Anybody else? Any questions before we

46:16get to the next agenda item?

46:18>> Seeing none, I'm going to go back just

46:21um there were in seven minutes. Um

46:23minutes from 62326.

46:25>> Motion to approve is distributed.

46:27>> Is there a second?

46:29>> Second.

46:29>> Seconded by Council King. All those in

46:31favor say I. Indicated by raising your

46:33hand. Four to zero. Thank you, Marian.

46:35Discussion, added background. Um

46:38at the request of the fi of the

46:39financial analysis of the council a

46:41discussion of the city vehicle fleet

46:42policy. Anthony welcome. [snorts]

46:45>> Thank you Mr. Chair. So at um the

46:47subcommittee's request I have compiled

46:50um data and information on city owned

46:52vehicles.

46:53Um

46:55Marian do you mind putting up the

46:56PowerPoint one?

47:03[snorts] Right.

47:15Um so on the next slide,

47:20so this is the general overview of um

47:23all departments that have city vehicles.

47:27Um in total, there's a lot. There's 323

47:30um vehicles.

47:33majority of them or maybe not the

47:35majority but close to half is the DPW

47:37which a lot of them are are specialized

47:39vehicles not necessarily you know

47:41passenger vehicles that are are driven

47:45um

47:47for just to and from places. A lot of

47:49them are for you know water sewer um

47:52lift vehicles for for trees and and

47:54we'll we can get more into that. Um I

47:56have a a slide for each department as

47:59well. Um, but here you see the totals

48:02with the number that have GPS and the

48:04number of take-home vehicles. Um, so

48:08GPS, there's only uh 49 vehicles that

48:11have GPS in them. Um,

48:16again, most of them are within the DPW

48:19um inspectional services. All their

48:21vehicles have GPS. Um the council on

48:24aging van has a GPS and the health

48:27department I think the two new vehicles

48:29have GPS.

48:32So on the next slide

48:34>> sorry can I just interrupt um to my co-

48:37counselors what what's what's the

48:40interest in having VP GPS on vehicles?

48:44Like I know this came up in our budget

48:45conversations and there was some inquiry

48:47like what how many of our vehicles have

48:49GPS. I'm just curious like what the

48:54val like why you're interested in that

48:56metric if that makes sense.

49:00>> So I for me it was just we didn't seem

49:02to have a a policy or a process or you

49:04know a thought process in place for why

49:06we bought the GPS what we use it for. So

49:08I was hoping I think I had asked the COO

49:11for kind of some insight there on what

49:14the usage was but also how we decide

49:16what vehicles get GPS. I was kind of

49:19puzzled. It didn't look like and and I'm

49:21sorry. And Anthony, thank you for the

49:22great work on this. Do we do our

49:24take-home vehicles have the the GPS?

49:28>> Not necessarily. I think

49:29>> like that's what I was at some point in

49:31this conversation. I'd love to get an

49:32insight of what the city thought process

49:35is on how we make these decisions. So,

49:38uh, no, as answer to your question, the,

49:40um, a lot of the snow equipment,

49:43especially the sidewalk tractors,

49:46uh, have GPS at the DPW request because

49:50if something happens, uh, the truck

49:53doesn't show up somewhere, especially a

49:55sidewalk tractor that could tip over.

49:57So, um, they're pretty adamant about

49:59having GPS. Uh and then uh just over the

50:03course of time the um different

50:06departments if they needed felt they

50:08needed GPS they put it in uh

50:11inspectional services. At one point I

50:12felt that we wanted GPS to train some of

50:15the new inspectors and we used to get a

50:17lot of calls the inspectors not here

50:19where Rizzy never showed up. So we we

50:22decided to put GPS uh and also in the um

50:25trash trucks where people say my trash

50:28wasn't picked up. we can show that

50:30they're on that street. So, um the it's

50:33it's kind of an elective if each

50:35department wants to use uh GPS in their

50:38vehicles.

50:39>> So, all TW I'm sorry, just to follow up

50:41there and I apologize if I was

50:43interrupting you, Council.

50:44>> No, you couldn't go. I also have a

50:46followup. So,

50:47>> um Thank you. So, all of the

50:48inspectional services vehicles have

50:50them, all 12, but only 34 of the 156 DPW

50:54vehicles have them. Is that just because

50:57of snow removal or not? Or how do we

50:59decide on like the council on aging?

51:02That must be the van. The council on

51:03aging van has one.

51:06>> It DPW it's snow and sanitation just to

51:10track the vehicles.

51:12>> Okay. So, I didn't realize we had 156

51:14vehicles in the DPW fleet alone. That

51:16that's a staggering number to me.

51:19>> It's an impressive uh array when you go

51:21down to DPW headquarters.

51:24>> I would agree. But to your point,

51:25councelor Kennan, I think you know the

51:27council on aging van that's to what

51:29you're saying also, Mr. Cino, that very

51:31much makes sense that that would be

51:33right something that has GPS on it. But

51:36um I think I know Anthony, sorry to

51:39interrupt you like one minute into your

51:42presentation.

51:44>> Is it Oh,

51:46>> I thought he was coming up for a little

51:48over Thank you. I'm misidentified. Um,

51:54oh now I forgot about the council and oh

51:57at the end I think you had like

52:00potential questions moving forward and

52:02if you could just add to that list maybe

52:06>> like GPS

52:08policy or or or maybe is there anything

52:12in writing? Maybe that's the question.

52:13>> There is a GPS policy. Um I think

52:16>> who gets a GPS? There is a policy. Oh, I

52:18think it just essentially says that it's

52:20a managorial right if I I remember

52:23correctly.

52:24>> So maybe we could flush that out a

52:25little bit more with guidelines as a

52:28next step in this

52:29>> conversation. It's in the um bargaining

52:32agreements with some of most of the

52:33union. So could just direct Anthony to

52:36get that's where he could get it from.

52:39>> Thank you.

52:40>> Thank you.

52:41>> Thank you.

52:42>> Page two. [laughter]

52:44Um, so in the next slides, there's 13

52:46departments that have vehicles. So just

52:48I'll I'll quickly run through some of

52:50these. I think some of them are pretty

52:51straightforward. Um, like this one, the

52:54the assessing department. So the

52:55assessing department has three shared

52:58vehicles amongst the four um staff

53:00members that do field inspections. So

53:02that go out and do assessments. Um, all

53:06these ve vehicles are used during

53:09typical standard business hours. Um,

53:12they have two older vehicles, I think

53:14like a 2014 and 16 or something like

53:16that, and a newer EV that they just got

53:19last year. I believe they do not have

53:21any take-home vehicles.

53:24Um, the next slide is

53:29the cemeteries department. They have um

53:33two F250s

53:35um that are used for the maintenance of

53:37of cemeteries um and in no take-home

53:41vehicles.

53:42Um

53:45then the next slide is the Department of

53:46Public Works. Um, in the report that I

53:49also had sent around, um, there's more

53:52of a breakdown by department, by subd

53:55department or division, um, showing what

53:58each, um, has four types of vehicles.

54:02Um, but for this, I just I put in the

54:04total for Department of Public Works.

54:06That's why there's so many. Um, because

54:10Framingham runs a full service DBW. They

54:14most cities don't run their own

54:15sanitation. most about a lot of the

54:17sewer work. So, I think that's the

54:20reason behind a lot of these vehicles.

54:22Um,

54:22>> but Anthony, on your big report, you got

54:24it all broken down. It says what what

54:26takes them home.

54:26>> Yeah. Yeah. Exactly. Yeah. And so, the

54:29DBW has 10 authorized um take-home

54:32vehicles. Um

54:35there's two vehicles um that Mr. Tino um

54:40said he'd be taking offline. um two

54:43older sedans um and won't be seeking

54:46replacement for those. Um those are

54:48within the engineering department. Um

54:52and like I said earlier, most of these

54:54are are um some sort of specialty type

54:57truck. Um a lot of for plowing have

55:01attached sanders. Um there's a lot that

55:03have lifts for both the the street light

55:07department and for the um highway tree

55:10division that have the boom lifts. Um

55:12there's pump trucks for sewer and water

55:16um that run lines through the systems.

55:19Um

55:21and a lot of just different types of

55:23vehicles.

55:26Um,

55:28next department is capital projects and

55:31facilities.

55:32Um,

55:34their vehicles are used for both

55:36maintenance and and project oversight.

55:38Um,

55:40they travel back and forth between

55:42municipal facilities primarily. Um,

55:45there's one authorized take-home vehicle

55:47um for the department head.

55:52>> Sorry.

55:53>> Yeah. Um, thank you. Uh, Jim stepped

55:57out, but isn't don't they like you say

56:01for maintenance, but isn't one of those

56:02like an electrician's truck like very

56:05specifically outfitted?

56:06>> Yeah. So, there's a a van, I believe one

56:09van or two vans, sorry. And um some of

56:12the trucks um are also equipped to to

56:15carry tools and equipment around.

56:21Um,

56:23next is the fire department.

56:27So, um, fire department split. Um, 14 of

56:32the vehicles are the actual apparatus,

56:34the actual fire trucks, ladder trucks,

56:35engine trucks. Um, those obviously have

56:39a longer lifespan. They cost

56:40substantially more than than most

56:43vehicles. Um,

56:46they're kind of guided by um their, you

56:50know, national what is it? The National

56:51Fire Protection Association sets

56:53guidelines for when vehicles should be

56:55replaced, what the standards are, what

56:57condition those those vehicles should be

56:58in. Um there is six authorized take-home

57:03vehicles.

57:05Um it was expressed to me that there

57:06there may be need for expansion within

57:09the fire department um for the west side

57:11of the city, which would I I assume be a

57:15big undertaking and also include

57:17vehicles. Um

57:20any questions on that one before I move

57:21on?

57:23Right. Um next is the health department.

57:26Um so these five vehicles are shared by

57:2814 employees for inspections, community

57:30outreach, um clinics. There are not any

57:34take-home vehicles within the health

57:35department. Um they're also in the

57:38process of obtaining a um a bus through

57:42a legislative earmark. Um I think the

57:45use right now is to be determined. uh

57:48potentially mobile health services um

57:50consultations or some sort of health

57:52promotional um events. Um right now

57:56there is not operational funding for the

57:59van for um I think both staffing it and

58:03maintaining it maintaining it.

58:08Um next is inspectional services. Um

58:14so these are utilized by the field

58:17inspectors um building plumbing

58:19electrical gas code enforcement. Um

58:22there's one designated weights and

58:24measures truck. Um in inspectional

58:27services each employee is designated

58:30their own vehicle, although they don't

58:32take it home. Um they can they each just

58:35have their own that they use daily. Um

58:38there are not any take-home vehicles.

58:45Um next is the library. The library has

58:47two vehicles, two very separate uses.

58:49One is the mobile [snorts]

58:52um book truck which sets up at at city

58:55events at schools. um senior housing,

58:58senior center. Um and the other is a a

59:02pickup truck to transport books and and

59:04other type of equipment um from facility

59:07to facility.

59:10Um next is media services. They have one

59:13vehicle. It's essentially what I think

59:15of as a news truck um where they are

59:18able to set up mobile production um off

59:22location. um can also be used for

59:24emergency broadcast should they not be

59:25able to use the the broadcasting station

59:28here.

59:30Um it's not utilized as often as they

59:33desire. Um I was informed that in 2020 I

59:37believe um there were some staffing

59:40reductions to I think part-time

59:41employees um within the media

59:43department. Um, so they'd like to be

59:47able to use it more, but I think it

59:48requires a decent amount of setup time

59:51and hand to to set it up on location.

59:57Um,

1:00:00parks and wreck is next. Um,

1:00:04I just wanted to note they have one

1:00:05vehicle here on loan that's not included

1:00:07in in their chart. It is included in the

1:00:11DPWs. um one Ford Explorer that is being

1:00:15lent to them. Um their vehicles um are

1:00:18also used in snow operations for their

1:00:22facilities. Um there used to be three

1:00:25take-home vehicles and then I believe up

1:00:27until June there was one and now there

1:00:30are not any take-home vehicles.

1:00:34Uh police department.

1:00:38So the police department has a

1:00:40substantial amount of vehicles. Um

1:00:44there's of the patrol vehicles. So

1:00:46there's 36 total marked cruisers. Um 27

1:00:50of those are shared by the patrol

1:00:52personnel for regular shifts. Um others

1:00:55are used for um a lot of paid details.

1:00:59So the city is paid if a cruiser is

1:01:02requested. So the older ones that are

1:01:05deemed no longer good for actual um

1:01:08patrol are used for details. So that's

1:01:12why um there's 27 that are actively used

1:01:15but 36 total. So those ones do generate

1:01:19revenue for the city um through those

1:01:21paid details.

1:01:24Um

1:01:25there's six motorcycles. Um three other

1:01:28specialty marked I think a van. Um an

1:01:32F250

1:01:33and an older Crown Rick Cruiser. Um

1:01:38two parking enforcement vehicles and so

1:01:42there's 26 vehicles marked as

1:01:44confidential. Um that was how the police

1:01:48department describes them. Um, included

1:01:51in those are 14 um, take-home vehicles

1:01:55for the the chief, deputy chiefs, um, K9

1:01:59handlers, and members of the detective

1:02:02bureau. Um,

1:02:05there's also one vehicle assigned to the

1:02:07mayor's office that falls within um, the

1:02:10police department um, realm,

1:02:12[clears throat] although it's it's not

1:02:15um, equipped with

1:02:17um, police equipment. Um, the other

1:02:20vehicles in the confidential, a lot of

1:02:23them are are truly some are just

1:02:26unmarked cars, but there are some that

1:02:28are truly um used in undercover type

1:02:32operations. Um, most if not all of these

1:02:36vehicles were purchased through forfeite

1:02:39money.

1:02:41>> Can I ask a question on this one before

1:02:42we move on? Thank you. This is very

1:02:44helpful. And at some point, I don't know

1:02:45if we've done it already, we have to

1:02:47throw the uh cell phone uh the cell

1:02:50phone details uh in Mr.

1:02:53>> Great. Yeah, that'll be the next one.

1:02:54Project form.

1:02:55>> I I remember uh help me understand

1:02:58anybody on the team, why is that vehicle

1:03:02still assigned to the mayor's office,

1:03:03the confidential plate, it's a municipal

1:03:05car, and it should be important to note

1:03:07that it's not the mayor's vehicle. Um,

1:03:09we are probably one of the few

1:03:11Massachusetts mayors that doesn't take a

1:03:13municipal vehicle, which I appreciate,

1:03:15but why did we not correct that vehicle

1:03:18for its current use and have a blue

1:03:19municipal plate on it?

1:03:22Is that still the COO's take-home

1:03:24vehicle just for the Yes. Okay.

1:03:30>> Mr. Tina,

1:03:33I'm I'm following your question. Can you

1:03:35repeat it?

1:03:36>> Okay.

1:03:38I'll gladly repeat the question. You you

1:03:41have a city issued take-home vehicle,

1:03:44>> correct?

1:03:45>> Yes.

1:03:46>> Why is it a Why is it bearing a

1:03:48confidential plate that is reserved for

1:03:52specific uses currently assigned to the

1:03:55police department? You're basically

1:03:57driving a a police marked unmarked

1:04:00confidential plate vehicle that should

1:04:02have a blue municipal plate.

1:04:05>> I I don't know. The police department

1:04:07assigned us that vehicle. I could ask

1:04:10the chief why.

1:04:11>> The police department, excuse me, the

1:04:13police department didn't assign you the

1:04:14vehicle. That was the previous mayor's

1:04:17uh vehicle.

1:04:18>> It came from the police department. They

1:04:20purchased it and they

1:04:22gave it to the mayor, the former mayor.

1:04:24>> The city of Mr. Tino. I'm I'm not

1:04:27looking to to I'm not going to take the

1:04:29time to correct the inaccuracies in your

1:04:31statement. My question is the current

1:04:33mayor has been in office for more than

1:04:35half a decade now I believe or

1:04:37thereabouts. Why are we still that

1:04:39vehicle was not a blue confident a blue

1:04:42municipal plate at the time because the

1:04:44previous mayor thought there was a

1:04:47security risk there. You're now driving

1:04:50that vehicle and have been for years.

1:04:52Why are we still treating it as a

1:04:54confidential plate vehicle instead of a

1:04:56blue municipal plated vehicle as

1:04:58consistent with the law? I don't know.

1:05:01>> You didn't You never asked.

1:05:03>> The The police chief said, "That's the

1:05:04vehicle. That's the registration. That's

1:05:06what I drive." The mayor chose not to

1:05:08drive it. I was supposed to get a

1:05:10vehicle allowance. The mayor didn't want

1:05:12to do that. He didn't want to drive the

1:05:14vehicle. He directed me to drive the

1:05:16vehicle. It falls under the police

1:05:18department jurisdiction. If you want me

1:05:20to find out why, I'll ask the chief why.

1:05:22>> Well, you've been asked this before and

1:05:23you said you were going to look into it

1:05:24years ago.

1:05:25>> Never. No one ever asked me that before.

1:05:27>> You've never been asked this question

1:05:28before?

1:05:29as as the chief operating officer,

1:05:31knowing some familiarity with

1:05:33Massachusetts laws that govern the use

1:05:34of municipal vehicles and other

1:05:36government uses of uh motor vehicles by

1:05:39municipalities and government agencies,

1:05:41did you ever through intellectual

1:05:43curiosity wonder why the entirety of our

1:05:46fleet, with a very limited exception,

1:05:48have blue municipal license plates on

1:05:50them and only specific vehicles, for

1:05:52example, uh undercover police cars have

1:05:56vehicles have license plates that look

1:05:59like traditional non-municipal vehicles?

1:06:02>> No, I never asked. I I didn't know. All

1:06:04I asked was

1:06:05>> You did not know. You're the COO.

1:06:06>> I asked to take the lights and the radio

1:06:08out. That's all I knew about. I didn't

1:06:10know what kind of plate it was on there.

1:06:14>> You didn't know that this was treated in

1:06:16a different I'm stunned by that because

1:06:18there there have been me

1:06:24municipal government vehicles are

1:06:25supposed to be indicated. By the way, I

1:06:27I don't like the idea of us driving

1:06:29around unnecessarily in vehicles that

1:06:31are public assets that aren't labeled

1:06:34city of Framingham. And one of the ways

1:06:36we do that to be transparent to the

1:06:38public is that they are the license

1:06:40plate is clearly a government license

1:06:42plate. This is not new. You oversee the

1:06:47fleet. You are a steward of capital

1:06:48assets. Why is it okay for your vehicle

1:06:51that you take home to be treated

1:06:53differently than the other executives in

1:06:56your administration who take home

1:06:57vehicles? Is anybody else that has a

1:06:59take-home vehicle other than perhaps

1:07:01police officers treated that way? I

1:07:04don't think so. I think they're all blue

1:07:05municipal plates.

1:07:08I I don't know why the the chief said

1:07:11that's the vehicle to sign to the

1:07:12mayor's office. The may want to drive

1:07:14it. The only thing I questioned was I

1:07:16didn't want the lights and I didn't want

1:07:18the radio in it. That's all I

1:07:20questioned. I don't know anything about

1:07:21the plate. You obviously know more than

1:07:23I do, but it's just a white plate. Looks

1:07:27like any other white plate on the

1:07:28street,

1:07:29>> right? What it doesn't look like is the

1:07:30plate that is supposed to go in

1:07:32accordance with the laws of the

1:07:33Commonwealth of Massachusetts to a

1:07:35municipal motor vehicle owned by a

1:07:38municipality. Could you look into this

1:07:40and let's just get this corrected. It's

1:07:41it's it's unfair to the public because

1:07:43we're not following the law. Those

1:07:45exemptions from those license plates are

1:07:48very specific uh use cases which this

1:07:50does not apply. This this is not one of

1:07:53those use cases. I I just wish are are

1:07:55there other regulations that we're being

1:07:56so cavalier and casual in terms of um

1:08:01complying with.

1:08:03>> I'm following the police chief's lead.

1:08:05That's the vehicle. You're you expect me

1:08:07to believe that the police chief made a

1:08:09recommendation? And I'll leave it here,

1:08:10but I'm outraged at this because you're

1:08:12you're leading me to believe that the

1:08:14police chief said that you should have a

1:08:16plate that is confidential, treated the

1:08:18same way that we treat an unmarked

1:08:20police vehicle that's used in

1:08:21>> I'm not representing that.

1:08:24>> That's a vehicle the police chief gave

1:08:25the former mayor and dumped it on the

1:08:27mayor's office nine years ago. So, if

1:08:28you want to look into it and get us the

1:08:29info on the plate, that

1:08:30>> That's exactly right. And I'll get you

1:08:32the dates on when we have when you have

1:08:34asked this question in a public been

1:08:35asked this [clears throat] question in a

1:08:36public forum before.

1:08:39>> Council King, was your hand up?

1:08:41>> You waved it.

1:08:42>> I did.

1:08:43>> So unless you were just putting it here

1:08:44asleep.

1:08:45>> Okay. Sorry. All right. Anthony, please

1:08:48continue.

1:08:48>> Okay. Um any other questions on the

1:08:50police department?

1:08:51>> No.

1:08:52>> Actually, just one quick one. So the

1:08:54ones that are not um used for uh

1:08:57undercover operations, did you get a

1:08:59sense of and we can have a different

1:09:00conversation with police at at some

1:09:02point in time if we don't have this info

1:09:04handle handy. We seem to have a pretty

1:09:06large fleet there. I don't know if it's

1:09:07if it's necessary. Has um did you get

1:09:10the sense that police has has this is an

1:09:12unfair question for you actually. I'm

1:09:13going to I'm going to when we have the

1:09:14police chief in let's have a question

1:09:16about the

1:09:17>> when you leave here at night if you

1:09:18count the vehicles in the parking lot

1:09:19you'd be overwhelmed. I have a guy, a

1:09:21gentleman in my district that lives on

1:09:23Grisbosa that brings that to my

1:09:25attention at least um every quarter

1:09:27about all the vehicles in the parking

1:09:29lot. The police officer

1:09:31>> former yes absolutely correct retired

1:09:33formal Anthony you're up. All right. All

1:09:35right. Um, next is the planning and

1:09:37community development. Um,

1:09:40>> probably

1:09:40>> recently uh the planning department uh

1:09:44decommissioned three vehicles, replace

1:09:45three with one electric vehicle um

1:09:48that's shared by um the entire

1:09:50department but primarily used by the

1:09:51conservation commission administrator

1:09:54warden. Um that vehicle does not go home

1:09:57with anyone. Um

1:10:00next is [snorts] the

1:10:01>> quick question. So, um, just talking

1:10:04about consistencies across departments,

1:10:06it sounds like our planning and

1:10:09community development director does not

1:10:10have an assigned vehicle, whereas it

1:10:13seems like most of the other department

1:10:15heads do. Would you say that that's

1:10:17correct?

1:10:21>> What you said is correct.

1:10:24>> Okay. Just thinking about consistency

1:10:26across departments.

1:10:27>> So, the I the building doesn't either.

1:10:29The building commissioner doesn't have

1:10:31one either. Um,

1:10:32>> inspectional services.

1:10:34>> Yeah. Yeah, inspectional services.

1:10:35Sorry.

1:10:37>> Um,

1:10:39council on aging. So, they have one.

1:10:41>> I thought I thought they they

1:10:43inspectional services had one for each

1:10:46staff. No.

1:10:48>> So, but they don't go home.

1:10:49>> Take vehicles. There's no take home

1:10:50vehicles.

1:10:50>> No, I'm not even thinking about

1:10:52take-home vehicles. I'm just thinking

1:10:53about over the course of the day that

1:10:55you can use.

1:10:56>> Oh. Oh, sorry. Yes. So, so planning and

1:11:00community development is the only

1:11:01department where during the course of

1:11:02the workday

1:11:03>> one EV

1:11:04>> they that the director doesn't have a

1:11:07vehicle sounds like maybe

1:11:10>> every he goes in his own

1:11:11>> Yeah. Yeah. Thank you.

1:11:13>> Thank you.

1:11:14>> Um so the council on aging has a van

1:11:17that isn't that one is not owned by the

1:11:19city. Um the MWRTA

1:11:22um owns that. It um shares costs for

1:11:25some maintenance with the Council on

1:11:27Aging. Um it's primarily utilized to

1:11:30bring seniors to appointments, uh

1:11:32grocery shopping, and other activities.

1:11:35Um it was expressed that demand is

1:11:37increasing um for usage of of the van

1:11:41and

1:11:43um possibly would seek another.

1:11:46>> Yeah, I thought there wasn't. Was it

1:11:48there was a second driver? Maybe

1:11:51>> two

1:11:52>> two drivers for one van. Is that what it

1:11:54was? Okay,

1:11:55>> because we did just increase it. All

1:11:57right. Thank you.

1:12:02>> Um so that's all the departments um that

1:12:06have vehicles, 13 departments.

1:12:09Um so

1:12:12looking at this and looking at you know

1:12:15the effort it it took to to compile this

1:12:18data [clears throat]

1:12:20it may make sense to explore the option

1:12:23of having some sort of fleet management

1:12:26software where which would include most

1:12:28likely GPS's. Um there are benefits.

1:12:33There is the administrative function of

1:12:35GPS to keep people accountable, but

1:12:38there's also a lot of operational

1:12:40benefits um such as like Mr. Tino said

1:12:43with snow removal um planning routes

1:12:48thing things along those lines. Um

1:12:52there's a lot of vehicles to not have a

1:12:54centralized fleet management system.

1:12:58Um, it would also help track usage. It

1:13:01would be able to better provide if there

1:13:04were opportunities for reductions to

1:13:06know when those cars were last used. I

1:13:08mean, we we have the mileage. We can do

1:13:10averages of how many miles are on them a

1:13:13year, but we don't know how long they

1:13:15sit for without being used. And if um if

1:13:19there are more opportunities there, it

1:13:22would be a pretty significant expense,

1:13:26probably $50,000

1:13:28for implementation.

1:13:30Um 15 to $40,000 a year to maintain it

1:13:35for each each car would each GPS tracker

1:13:38would have its own license and and

1:13:40require an annual fee. Um, so there is a

1:13:44pretty significant expense, but I think

1:13:47it could definitely be beneficial and

1:13:50for this many vehicles, um, I think it

1:13:52makes sense.

1:13:55Um, I didn't explore too much into the

1:13:58options. There's a number of them out

1:14:00there that specialize in municipalities,

1:14:02obviously, that would have to go through

1:14:03a procurement process if it were a

1:14:06decision to uh, move forward with.

1:14:10Um, any questions on that?

1:14:12>> Don't we have that already?

1:14:14>> So, I don't know. Maybe

1:14:17um the mayor's office knows. I would

1:14:19assume that they have their own but not

1:14:22a centralized.

1:14:24>> I assume that the DBW has their own sort

1:14:26of

1:14:27>> system

1:14:29>> for tracking.

1:14:30>> For tracking and

1:14:31>> for managing the fleet,

1:14:32>> at least the ones that are equipped with

1:14:34it.

1:14:34>> Yeah, they have a fleet management

1:14:35system.

1:14:37um it tracks the mileage, the dates, the

1:14:40uh repairs, but now DPW

1:14:43>> through the mayor's um um

1:14:47a change in um maintenance. Most of the

1:14:51vehicles are going through DPW

1:14:53maintenance department. Anyways, we put

1:14:55all the other mechanics from separate

1:14:57departments, parks and wreck um and

1:15:00police uh under the DPW

1:15:03um uh director of um fleet. So, a lot of

1:15:08that

1:15:09>> police have a guy like they used to a

1:15:10person or mechanic the pocket all goes

1:15:12down.

1:15:12>> They have their own management system.

1:15:13They have the mileage and they have all

1:15:15that stuff, you know, oil changes and

1:15:18all the other maintenance. So, we kind

1:15:19of already are doing that.

1:15:20>> What vehicles don't go in that system

1:15:23>> right now? just the fire because they

1:15:25still have their own mechanics right

1:15:27now, but as um they retire or move on,

1:15:31uh we we'll probably put everything

1:15:32through the DPW,

1:15:34>> but everything else other than fire

1:15:36vehicles go are tracked in that

1:15:37management software. Okay, cool.

1:15:43>> So, thanks. So, is it in the realm that

1:15:46that could

1:15:48So, if we have it,

1:15:51I mean, is it about expanding it or is

1:15:55it using it? I don't know. Maybe that's

1:15:57>> So, I'll have to follow up with the DPW

1:16:00fleet uh manager. Um,

1:16:02>> I'm not sure exactly what system they

1:16:04use,

1:16:05>> but I

1:16:07let me follow up on that.

1:16:09>> Okay, thank you.

1:16:12And then what happened to the um this is

1:16:14great. This is helpful. What happened to

1:16:15the parks take-home vehicles? I used to

1:16:18have

1:16:19>> Well, the last guy was I think um

1:16:21McGinty and then when he retired McGinty

1:16:23had one. The uh Rich act Rich from uh

1:16:27Lauren Arena

1:16:29>> and the director had one.

1:16:31>> Now there's none.

1:16:32>> So what happened to them?

1:16:35like the cars question.

1:16:38>> We were charged with four years ago was

1:16:40a wish of the council to cut down on

1:16:42take-h home vehicles. So that's what

1:16:44we've been doing whenever we can.

1:16:46>> The vehicles are still in the fleet, but

1:16:48they don't go home.

1:16:49>> Okay. So that was my question. What's

1:16:50the current use of the former um

1:16:52take-home vehicle? Sorry for being

1:16:54cryptic there.

1:16:58They're used by the workers in the DP.

1:16:59They were used by

1:17:00>> actually well the the DP um sorry the um

1:17:04former director of parks and wreck his

1:17:05vehicle had kind of died on us so we

1:17:08just didn't replace it. So that's gone

1:17:10out of the fleet.

1:17:11>> Did we dispose of it? Did we sell it for

1:17:13parts?

1:17:14>> Auction.

1:17:14>> We Okay.

1:17:16>> And the others

1:17:18>> uh the others are just back uh well

1:17:20actually the I'm sorry the ice arena uh

1:17:23superintendent same thing. his was on

1:17:25its last leg that went to the auction

1:17:27and then the former um superintendent of

1:17:30parks his went back into the fleet. It

1:17:33was a pretty hefty pickup truck that can

1:17:36be used.

1:17:36>> So what is it being used for now?

1:17:38Because that was a pretty I agree with

1:17:39you. It was an expensive higherend

1:17:41vehicle.

1:17:43>> Yeah, they're just using it in the fleet

1:17:45as a pickup truck for whatever they

1:17:46need.

1:17:47>> Okay, thank you.

1:17:52>> Okay. Um in the

1:17:55um this slide is one potential option to

1:17:59consider. Um it may be more of an

1:18:02administration decision, but um pooling

1:18:04vehicles. So there's

1:18:0733 vehicles for um memorial building

1:18:11departments. I understand that in the

1:18:14near future some will be moving next

1:18:15door. Um but of those vehicles uh 22 are

1:18:20um regular passenger vehicles that that

1:18:23maybe there's an opportunity to pull

1:18:26those vehicles and at the same time

1:18:29reduce or through attrition reduce them.

1:18:34Um it would require some sort of

1:18:37investment in technology. So in the in

1:18:39the bottom right it's a little a key box

1:18:41of how you'd go sign out your vehicle

1:18:43for the day. you use your fob [snorts]

1:18:45gives you a vehicle, you return the key

1:18:48at the end of the day. Um,

1:18:51it would also put it would have to put

1:18:53the burden I think of maintenance on an

1:18:56individual rather than so each

1:18:58department right now and I think in

1:18:59inspectional services even the

1:19:00individual is kind of responsible for

1:19:02their own vehicle making sure that it it

1:19:05goes in for maintenance when it has to.

1:19:07So

1:19:08there'd be some sort of decision on

1:19:11who's now responsible for the

1:19:13maintenance of these 20 or so vehicles

1:19:16um which might have an adverse effect of

1:19:19creating a new

1:19:22position or adding to someone's um

1:19:25duties.

1:19:27Um but could this could reduce the

1:19:31number of necessary vehicles although a

1:19:34lot of the vehicles are used at the same

1:19:36time. Right now we we don't have the the

1:19:38data to say how many vehicles are

1:19:41actually out there all day at the same

1:19:44time and how many instances would there

1:19:46be when there would not be a vehicle

1:19:48available because we we just don't have

1:19:50that data. Okay.

1:19:53Um

1:19:54and then the final slide. um next steps.

1:19:57So um

1:19:59>> on the first one, you're gonna you're

1:20:00gonna go you're gonna talk to DPW and

1:20:01see what you can do with that.

1:20:02>> Yep.

1:20:03>> Perfect.

1:20:03>> Yep. So I will talk to them about that.

1:20:05Um and then I don't know if you guys had

1:20:07anything else that you further you

1:20:10wanted me to do or any other questions

1:20:13on this to take back.

1:20:15>> I I would think you're going to meet

1:20:17with DPW. Number two, the pool system is

1:20:18something we should look at. You know

1:20:19what I mean? I think that's a good idea.

1:20:21Um, you know, Council Malik showed the

1:20:23the discrepancies like it is true.

1:20:25Anytime you see Saki pull up, he's he's

1:20:27he's flying into a meeting. He's in his

1:20:29Jeep. He's in his own vehicle, his black

1:20:31Jeep. And I just I see him everywhere.

1:20:32So, I'm at the zippity dog. Everywhere I

1:20:33see him, he's in the Jeep. So, that's

1:20:35that might be something to look at

1:20:36because maybe there'd be a vehicle

1:20:37that's in the parking lot that he could

1:20:38use.

1:20:39>> And the PIO as well. I mean, she

1:20:40everywhere.

1:20:41>> Yeah. Right. She's using her own car.

1:20:42You're right. That's true, too.

1:20:44>> Your hand was up. Um, the GPS as we were

1:20:47talking about, I'd love to maybe see

1:20:50some of the

1:20:52decision making that goes into what

1:20:53vehicle gets a GPS or not. And it sounds

1:20:56like maybe that's within some of the

1:20:58contracted union contracts.

1:21:01>> Okay. I'll talk to the departments that

1:21:02have them.

1:21:03>> We're figuring that. And then I also I I

1:21:05very much appreciate you talking to the

1:21:07fleet. I wonder if it isn't worth us

1:21:09sort of having a conversation with the

1:21:12fleet director about what their opinion

1:21:15would be or experience would be with

1:21:17this and then maybe I'm also curious

1:21:19about

1:21:20>> would be what experience would

1:21:22>> like with sort of shared like with the

1:21:25technology is it would it be capable

1:21:28what's lacking in that you know

1:21:30>> DBW that software okay

1:21:32>> um and then in terms of pooling vehicles

1:21:35I'm pretty sure Boston does. They're

1:21:38obviously on a different level than we

1:21:39are. I would be sort of curious to know

1:21:43>> there must be other municipalities that

1:21:45do. So, I would maybe want to hear if

1:21:48that's something we're explor I think

1:21:50it's worth exploring. It may or may not

1:21:52make sense for us. Um,

1:21:54>> but so within that, I'd want to know

1:21:56what other municipalities are doing

1:21:59that.

1:21:59>> Okay.

1:22:00>> And how it's working for them. some of

1:22:02the surrounding towns or towns that are

1:22:04similar to us similar to us,

1:22:06>> similar fleet size.

1:22:08>> Yeah. Anybody else?

1:22:09>> Did we Yes. Thank you, Mr. Chairman. Did

1:22:11we ever get um I think we had asked uh

1:22:13you Mr. Tino for the GPS usage data. Did

1:22:16Did that ever get to Marian? I don't

1:22:18remember seeing it or to Anthony?

1:22:21>> No, I mean we we would need what vehicle

1:22:25you would be looking at. I mean it's one

1:22:27day is probably seven or eight or even

1:22:30higher pages of you know where the

1:22:32vehicle is, what time it stops, what

1:22:34time it moves. It's quite extensive. We

1:22:37we could get it for you, but it would be

1:22:40helpful if you were interested in

1:22:41certain block of vehicles or

1:22:43>> so I guess it it would have been helpful

1:22:45to have that follow-up when the request

1:22:46was made several months ago, but I think

1:22:48one of the the reasons it was requested

1:22:49was to give some insight into are we

1:22:52using this tool effectively? Is it

1:22:54telling us anything? Uh that is helpful.

1:22:56I at the time thought we were um putting

1:23:00it on I thought we had GPS on our

1:23:02take-home uh vehicles. It would have

1:23:03been interesting to see what that usage

1:23:05was if there was something that was not

1:23:07to a benefit for the the taxpayers that

1:23:10were footing the bill for a lot of that.

1:23:12Um but I guess we don't have that data.

1:23:15But we have I don't believe have you

1:23:16submitted any data as a sample to say

1:23:18this is has there been any follow-up

1:23:20since it was requested in April? No, I

1:23:22don't remember asking for the actual

1:23:24location GPS information. I the request

1:23:27from councelor Stephanie was what

1:23:29vehicles had GPS.

1:23:32>> Okay. I

1:23:34it might be helpful to to to write these

1:23:36things down because I don't recall what

1:23:38councelor Stephanini had asked for, but

1:23:40I know I had asked uh as well. Um and if

1:23:43there was confusion,

1:23:45we're all very accessible in terms of

1:23:47hey, just want to make sure we're

1:23:48getting you what you need instead of the

1:23:50silence or or no response. But thank you

1:23:52for the insights. It's eye opening. I

1:23:54appreciate it.

1:23:57>> Next is member prerogatives. Anybody

1:23:59have anything they want to share or add?

1:24:00If not, I'll take a motion to adjourn.

1:24:02So moved.

1:24:03>> Got a motion by council king, a second

1:24:05by councel. And all those in favor say I

1:24:07with your hands. We're adjourned.

1:24:12[music]

1:24:25>> [music]