2026-10-28 - Parks and Recreation Commission

00:03Okay.

00:05Great break. Um,

00:09I'd like to um call the meeting to

00:11order. It is 6:35

00:15p.m. Welcome to the October 28th, 2026

00:19Parks and Recreation Commission special

00:21meeting. This is a hybrid meeting with

00:23commissioners, city staff, and members

00:25of the public participating virtually

00:26and all the Ara family recreation center

00:30at the recreation center. Um,

00:33[clears throat] I'd like to introduce

00:35the commissioners and staff present. So

00:37we have myself, chair Joseph Bratz,

00:40Commissioner Robert Couple,

00:43uh, Commissioner Juan Lee,

00:47Commissioner Shield Patel,

00:49and Vice Chair Justin Gan,

00:54uh, staff president include library and

00:56community services director,

01:00management analyst Ashley Dixon,

01:03recreation coordinator, Ali Aadala, and

01:07recreation coordinator Harrison Ye.

01:11So Ashley will be helping facilitate the

01:13meeting. Uh Ashley, will you please take

01:14a moment and provide instructions to the

01:16commission and members of the public on

01:18how the meeting will proceed.

01:20>> Thank you, chair. For members of the

01:22public who are attending this meeting

01:23virtually and wish to provide public

01:25comment after the chair calls for public

01:27comment on the item you wish to speak

01:28on, please engage the raise hand feature

01:30at the bottom of your screen. For those

01:32who are calling in from the landline or

01:33cell phone, please press star one to

01:35raise your virtual hand. For members of

01:37the public attending in person, there

01:39are speaker cards available on the

01:40table. Please complete one and turn it

01:42into staff before public comment is

01:43called for the item you wish to speak

01:45on. If there are large number of public

01:47commenters, the time limit may be

01:49adjusted by the chair in order to allow

01:50everyone a chance to comment. When your

01:52turn for public comment has arrived,

01:54staff will mute you. Public comment

01:56portions and advisory body meetings are

01:58reserved for members of the public to

01:59provide comments directly to the

02:01commission. Commissioners will listen

02:03but will not respond during this portion

02:04of the meeting. Conversations between

02:06commissioners and members of the public

02:07are not permitted during commission

02:09meetings. With that, I'll return the

02:11meeting to the chair.

02:12>> Right. Under public comment, the public

02:15may address the commission on any

02:16subject not listed on the agenda. Each

02:19speaker may address the commission once

02:21under public comment for a limit of 3

02:23minutes. Please clearly state your name

02:25and address or political jurisdiction in

02:28which you live. The commission cannot

02:30act on items not listed on the agenda.

02:32Therefore, the commission cannot respond

02:34to non-aggenda issues brought up under

02:36public comment other than to provide

02:38general information. Um, so do we have

02:42any public comments?

02:44>> Are there any public comments for items

02:46not on the agenda?

02:57We have one public comment.

03:00Katie Deand

03:04um my name is Katie Deanda and I'm the

03:07dance teacher at Middle School in Menlo

03:09Park and I also grew up in Menlo Park.

03:13Dancing with Maryanne is my dance

03:15teacher. um now full circle nine

03:17daughter dances with Maryanne and Danny

03:20in dance expressions here at Araga. Um I

03:24really believe in preserving and

03:27prioritizing longstanding community

03:30programs and I believe that is important

03:32for recreation planning. The programs

03:35have a history, a proven impact and

03:38relationships that have been built over

03:39decades. There is nothing unfair about

03:43recognizing the value and making an

03:45intentional effort to protect what has

03:47taken so many years to build. Fairness

03:50can also mean recognizing the unique

03:52contributions and lasting value that

03:55established programs bring to our

03:57community. A fair approach should

03:59recognize the time, dedication, and

04:01relationships that have gone into

04:03building programs that families have

04:05relied on for years.

04:07For me, I'm hoping my daughter's class

04:10continues and continues at the same time

04:13and with consistency through this year.

04:16My schedule's very carefully planned

04:18with my other children's activities and

04:22all the things that we need to do to

04:24make our day work. And so, I'm concerned

04:27and I hear that maybe our times won't

04:30continue and that things are going to

04:32continue to be moved around and changed.

04:35I hope that we can really prioritize

04:38this long-standing program.

04:44>> Thank you. [clears throat]

04:46Right. Any other public comments? Just

04:48the one.

04:48>> Are there any other public comments for

04:50items not on the agenda?

04:57>> Okay. Uh thank you. With that public

04:59comment, it's closed. Um let's see. Uh

05:02first we're going to talk about uh

05:05actually the minutes. Uh so moving on to

05:07regular uh business, we have item D1,

05:10approval of the August 26th, 2026 and

05:13September 23rd meeting minutes. Uh

05:16Ashley, do we have any public comment on

05:18this item?

05:19>> Are there any public comments on item

05:21D1?

05:24>> No public comment.

05:25>> All right. And then actually I think

05:26you're going to explain um or we have

05:28two different sets of

05:29>> Yes.

05:29>> So um last month Bob Hav our new

05:33commissioner had signed his paperwork

05:35mere hours before the meeting began. So

05:38the city clerk had let me know ahead of

05:40time that he had to be marked absent

05:42because technically it was so. Um so

05:46there was a conflict with the action

05:50commission which was to show that he

05:51wasn't absent. Um, so I've spoken to Bob

05:54and would like to suggest that there is

05:57a little adjustment for the um motion

06:01that we made tonight that the minutes be

06:04approved to reflect that Bob had an

06:06excused absence and had only joined the

06:09commission hours earlier. Um, and the

06:12boss seemed immuneable to that. So I'll

06:14just leave that there. Great.

06:15>> All right. I'll make a motion that we

06:17add that amendment to the minutes. Car

06:19second. Second.

06:24There's an there's a motion to approve

06:26the minutes from the August 26 and

06:28September 23rd meeting um with a slight

06:32amendment noting that Commissioner H's

06:35absence was excused and that he had just

06:38joined the commission a few hours prior.

06:40Um Chair Grass, how do you vote?

06:43>> Uh I vote yes.

06:44>> Commissioner Hubble, how do you vote?

06:46>> Yes.

06:47>> Commissioner Lee, how do you vote?

06:49>> Uh yes as well. Commissioner Patel, have

06:51you vote?

06:52>> Yes.

06:53>> And vice chair man, have you vote?

06:55>> Yes. Motion, please.

06:59>> Okay, great. Um, let's see. Uh, next

07:02item is D2, review of recommended

07:05updates to the event sponsorship policy.

07:07Ashley, do I have any public comment on

07:08this thing?

07:09>> Are there any public comments on item

07:11D2, review and recommend updates to

07:14event sponsorship policy?

07:18>> No public comment.

07:21Okay. Um that public closed and this

07:25item is open for uh commission

07:27discussion.

07:30>> Yes.

07:35>> So basically what we tried to do is

07:37incorporate the comments from the

07:39discussion last month into this version

07:41of the sponsorship policy.

07:44Um, and let the world get run by you

07:46guys one more time to make sure we

07:49captured it correctly. Great.

07:57So, the changes were I'm sorry, Ashley,

08:00as I'm I'm stealing your thunder here.

08:02>> No, go ahead.

08:04um

08:06editing all of the top tier dollar

08:09amounts to include a plus to denote that

08:12it's possible to take more money money

08:15than the listed amount. Um removing the

08:18downtown banner placement for the lower

08:21tiers A and B and then thinking about

08:25other ways to categorize

08:27um events other than by attendance. that

08:30was the feedback from um from the

08:34meeting. So um we made an attempt to do

08:39that

08:40um

08:42and

08:44uh we have a

08:47or so the the adding the plus and taking

08:49off the uh the banner designations are

08:53pretty easy to do. Um the the one where

08:58we had a little bit of uh difficulty was

09:00trying to figure out a way to um

09:03classify events other than by attendance

09:05and um we think we've got it by

09:09addressing that in um sponsorship guide.

09:14um

09:19>> it sort of has them categorized in

09:23different ways or or sort of

09:26>> so the sponsorship guide is our attempt

09:28to bridge the gap for sponsors between a

09:32policy which can be really dry to read

09:35and look at all the fun events. Um, and

09:39so when we

09:42when we reach out to sponsors, this is

09:44really what they receive and then the

09:46policy and sort of like the drier stuff

09:48on the back end that's discussed kind of

09:51later on. Um, it's all available on the

09:53website, but this is kind of like the

09:54marketing material that we create. And

09:57so this is kind of how we address the

10:01tying the events like the fun part to

10:04the expected attendance number. So this

10:06is where we say like this is the typical

10:08attendance for this tier. That's egg

10:11hunt. This is Halloween.

10:13And we do it that way because if we if

10:16we're specific about the events in the

10:18policy, every time the number went up or

10:21down, we'd have to go back to the

10:24commissions a few times and go back to

10:25council and get the policy edited.

10:27Whereas if we focus on just the

10:29attendance and then call it out in the

10:30guide, it's a lot easier to just change

10:33the marketing material. um to update

10:36that to say oh grown that's now a tier

10:39C. So this is that

10:45any thoughts on that so far?

10:50[clears throat]

10:51>> I wasn't

10:54I missed the last meeting so maybe I'm

10:56asking question that you already

10:58addressed but why does it depend on

11:00attendance range? Why do we have to have

11:02it depend on attendance? though it

11:04depends on attendance because in theory

11:06it's sort of the exchange of like if you

11:10sponsor a smaller event your name on all

11:13the sponsor materials reaches a smaller

11:16audience so then we kind of are asking

11:18for less money from those and it gives

11:21small businesses in Memo Park a chance

11:23to be a sponsor for an event like we

11:25have a lot of good relationships with

11:28small local businesses who are reliable

11:30sponsors but they just want to like

11:31maybe sponsor a concert that's close to

11:33their business.

11:37>> And I think last meeting we um we

11:39noticed that we didn't want to be too um

11:42hard firm about the [clears throat]

11:44number of attendees. So we amended it to

11:46say typically.

11:47>> So it which means it could depend on the

11:50event size or I don't know if it's like

11:52maybe how much the event costs or

11:54whatever. So there there's flexibility.

11:56So that's a guideline but it's a

11:58shiftable line.

12:00Everybody else I would agree. Yeah, I

12:03saw that the downtown banner was moved

12:06to reserved for CRS.

12:09Um,

12:14I still think it should be an option for

12:15people.

12:18>> Yeah, as just as an option, we had a

12:20banner for the Halloween

12:22for the Halloween

12:24typically traditionally

12:27size range.

12:28>> So, just not keep it for

12:30>> I don't know. It was it was a money

12:31thing. So the thing was that we had the

12:35platinum levels were changing for the

12:37numbers and at tier A if they got a tier

12:42A they would have been

12:45basically like well would be like $600

12:49or something and the minimum for

12:53it makes sense financially.

12:56>> Yes.

12:56>> Work the state. Um, and it should be

13:00like,

13:01but I don't know what the number would

13:03be.

13:12It has to be more than 3,000,000.

13:16I don't know what the number looks like,

13:18but I know that's all we can, but we

13:20have it right across.

13:23So, if we were adding someone to that

13:25banner, we already have it.

13:28So that's that's just what I was

13:30thinking about.

13:32>> Yeah, I think the banner is anticipated

13:35to be like a full sponsor,

13:39>> not just the event banner with your

13:41>> your logo on it. It's like

13:43>> the Almanac sponsors summer concerts

13:46here sort of thingated.

13:49>> A dedicated banner. Yeah.

13:52>> I all my statements.

13:54>> Oh, okay. So take it away for

13:57okay

13:57>> I'm flex I think that there should be

13:59some flexibility for B because I think

14:01the majority of

14:06>> other than that I think I don't know

14:09what thoughts are [clears throat]

14:16really

14:20are they allowed to go above platinum

14:23like say somebody wants to do and it's

14:25only I'm thinking of a fun but say it's

14:27like 500 people on the fun run and

14:29they're like I'm willing to give 5,000.

14:32>> Yes.

14:33>> So there's this is not like a cap. This

14:35is just like here's the level and you

14:37can always go

14:39>> someone very cleverly said we should put

14:41plus signs at the end of Yeah. And I was

14:44like yeah

14:45>> I saw it on tier S 10,000 plus but I

14:47didn't see it for the other tier.

14:49>> Yeah.

14:51Tier S has all the plus sign. Oh, I

14:53think it's in the it's not in the staff

14:55report, but I think it's reflected in

14:57the policy itself.

15:00>> We may have not we may not have made the

15:03>> Yeah.

15:05I think we did it policy.

15:08>> Yes, we did it in the policy policy.

15:15>> So maybe

15:17Yeah. And if we're doing that, I think

15:20then back on shoulders that if they do

15:26donate $5,000 for the if they hit the

15:31ear seat platinum

15:35I don't know the answer

15:39>> you want. I mean there's I think there's

15:41I think there's

15:43>> I think the idea is to sort of give

15:45people an idea of what they would be

15:47doing. Yeah.

15:48>> Getting

15:49I think that the events team is probably

15:52willing to work with a sponsor. Like if

15:55someone's gave $5,000 for a tier A

15:58event, we could probably look at that

16:00and go,

16:02>> we could get you a banner sort of thing.

16:04You know what I mean? I don't know that

16:06it's it's not like the law, it's a

16:08policy. But I think there there there is

16:11some language in there that gives staff

16:12a little bit of wiggle room on some of

16:14these things. Um or if we find out that

16:17we can't [clears throat] and that's you

16:19know that becomes a significant issue

16:21important back and go here's what

16:25because that's basically what happened

16:26this time we went out for sponsorships

16:28for a smaller event found out that

16:31people were like $200 here you go it's

16:35going to give you a th00and people were

16:36like oh my gosh we should probably make

16:38it so that we can accept $1,000 and

16:40somebody uses for a smaller um So, I'm

16:45not saying we would bring it back, but

16:48it's certainly possible that if we go

16:49out have a year cycle of events and find

16:53that there's something that we need to

16:54adjust, we could come back just

17:04a couple general comments about about

17:07the changes. So, uh, being new here, I'm

17:11just want to check that I know that we

17:13we're trying to be, uh, flexible with

17:16the attendee numbers, and I get that,

17:18but that the numbers I guess that's a

17:20question for the group. Do the numbers

17:22make sense given our past the past

17:24attendance, some of these events? That's

17:28one question. And then the second is

17:30[snorts]

17:31um, now we have four tiers, I think,

17:34right? It's hard for me to read that.

17:36>> Yes. And I'm wondering is that too many

17:38tiers?

17:40>> I think before we had three tiers um and

17:44we were bumping up against

17:47not wanting to knock off our our local

17:51sponsors who maybe can't donate that

17:53much. So we wanted to keep tier A and

17:56then we wanted to be considerate of like

17:58that attendance number not changing with

18:00the ones that they usually sponsor. And

18:03then so what we ended up doing was

18:04really just adding tier S. Um so if we

18:09were to

18:11remove one

18:14I'm not sure which one we would remove.

18:17We did consult with our events person to

18:20talk about her current signals that she

18:22has ongoing relationships with for

18:25different events. Um and we did speak to

18:28her about what the projected attendance

18:31was to make sure that the attendance

18:34ranges um that events existed within all

18:38those ranges.

18:39>> Good.

18:40>> Yeah.

18:40>> And she and she's okay with being able

18:43to explain the four rather than three

18:45tiers. Is that

18:47>> Yeah.

18:47>> Yeah. Just I'm just thinking from a

18:49simplicity standpoint.

18:50>> Yeah.

18:50>> Yeah.

18:51>> Yeah. the the series, the tier S one is

18:54really, I think, originally thought of

18:56as the whole summer concert series, but

18:59then we thought it could be the whole

19:01series of events for Halloween week. It

19:03could be the whole series of events for

19:05light of the season.

19:08>> Santa,

19:08>> photos with Santa, light of the season.

19:11>> So there there are these sort of

19:13clusters of events that we have during

19:15the year that could be sponsored by

19:24So we have existing events that slot

19:26into each of those SC each of those.

19:31[clears throat]

19:35Any other comments?

19:40All right. So I guess uh next is um to a

19:43motion to accept changes.

19:47>> Okay.

19:49Why not? I'll trade a motion to accept

19:51the changes as is. Second,

19:56there's a motion to write a magnet

19:58updates to the event sponsorship call

20:00seating.

20:04>> Chair grass, how you vote?

20:06>> I vote yes.

20:07>> Commissioner H, how do you vote?

20:09>> Yes.

20:10>> Commissioner Lee, how do you vote?

20:12>> Yes. Commissioner Patel, how do you

20:14vote?

20:14>> Yes.

20:16>> And vice chair, how do you vote? motion.

20:22>> Okay, great. Um, let's see. Next is uh

20:28item D3. Consider assigning commission

20:30liaison to parks and recreation affinity

20:33groups. Actually, do we have any public

20:35comment on this item?

20:36>> We do. Um, Jessica hate,

20:42you may address the information. Okay.

20:46Um, one of the things that I value most

20:49about dance expressions is that it

20:51brings people together. Wait, am I

20:58>> It's okay. All right. You're not in the

21:00rush. You're going to hear what you have

21:02to say.

21:02>> Sorry.

21:04>> Students get to learn from their

21:05instructors, support one another, and

21:07grow surrounded by people who share

21:09their similar interests. For many of us,

21:12it becomes a community that we look

21:14forward to to being a part of year after

21:16year. Especially me, I've been a part of

21:19it since I was like eight and now I'm

21:2220. Um, programs like this don't become

21:26meaningful overnight. They take years of

21:28dedication, commitment, and

21:30relationships to build. When a program

21:32has a strong history and continues to

21:34make a positive difference in people's

21:36lives, I believe that should be

21:38protected and preserved at all costs. I

21:41think the city should make preserving

21:43successful long-standing programs the

21:45priority. When something works and has

21:48built such a meaningful community, the

21:50goal should be able to protect and

21:51sustain it instead of gradually chip

21:53away at what makes it successful.

21:56Stability and continuity matter. Even

21:59small changes even small changes can add

22:01up over time, eventually putting a

22:03program's future at risk and taking away

22:06something meaningful from the students

22:07and families who wholeheartedly depend

22:09on it.

22:10Um, this is why I think that the

22:12affinity group discussion on men's

22:14agenda matters. It gives commissioners

22:16an opportunity to hear directly from the

22:18students, families, and instructors who

22:20know these programs firsthand and

22:22understand what it takes to keep them

22:24going. I hope these conversations can

22:26help the city staff recognize the

22:28importance of protecting what works and

22:30making the preservation of established

22:32programs a priority and ensuring that

22:34communities like ours can continue to

22:36grow and serve future generations. Thank

22:39you.

22:46>> Okay, we'll see him.

22:50>> I can say it. You're good.

22:54Um, like Jessica, I've also been at

22:57Dance Expressions for quite a big

22:59portion of my life. And this dance class

23:02and this dance family has become a

23:04second family and a second home to me.

23:06It's a place where I've grown up. I've

23:08made friendships. I've learned val

23:10valuable life lessons. And so having a

23:13space and a supportive place where I can

23:17come consistently each week to learn

23:19from dedicated instructors who know and

23:22care about us is truly what makes

23:24programs like these so special to our

23:26community. That is why it is so

23:28difficult over the last two to three

23:30years to see decisions being made that

23:33directly disrupt and harm these

23:35programs. And I think it's time to

23:37reflect upon this and realize that when

23:40decisions are made, it doesn't just harm

23:42the program, but it harms the community

23:44and the students as well. Most

23:47concerning of all is that when these

23:49decisions are made, there's no taking

23:51into account students and instructors

23:54that are affected heavily by them. Um,

23:57we've seen rooms equipped with sprung

23:59dance floors being taken away from

24:02activities that utilize them to their

24:04fullest potential and being placed in

24:07non-specialized rooms. There's been a

24:09lack of scheduling consistency from year

24:11to year, making it harder for

24:13instructors to maintain enrollment and

24:16communicate effectively with families.

24:18And most concerning of all, these

24:20administrative decisions are often made

24:22without consulting or taking into

24:24account the very instructors and

24:26students who are most affected. Dance

24:28Expressions is a highly successful,

24:30thriving program that continues to bring

24:33strong enrollment to the recreation

24:35center, but more importantly, it

24:37enriches our civic life and builds real

24:39community. It is hard for us to

24:41understand why administrative decisions

24:43are making things more difficult for

24:45dedicated teachers and students rather

24:47than supporting and collaborating with

24:49them. My mom couldn't be here tonight,

24:51but I'm also speaking on her behalf.

24:54Long-standing programs that have

24:55reliably served local families for

24:58decades holding unique value. Fairness

25:01does not mean treating every brand new

25:03idea as if it is an identical to a

25:05program with deep roots. Recognizing and

25:08preserving community connections means

25:10protection protecting the foundational

25:13programs that already work so well. I

25:15urge the commission to help bridge this

25:17gap. Please support our instructors,

25:20listen to our families, and work with us

25:21to preserve the traditions,

25:23relationships, and environment that make

25:25dance expressions such a vital part of

25:28Memo Park. Thank you. Thank you.

25:32>> And we have two more public comments and

25:34then we'll take public comments online.

25:37Maryanne Fernandez.

25:40>> Um, so I'm an instructor here at the

25:43Expressions and we support the idea of

25:46affinity groups because we believe there

25:48needs to be an ongoing line of

25:49communication between the commission and

25:51the community program it serves. At

25:54times we have felt that our concerns are

25:55not fully heard by staff and we know

25:58many of our parents and students share

25:59that frustration. We know how much these

26:02classes and programs mean to the people

26:04they serve. They are much more than

26:06classes on a schedule. They are

26:08communities built over decades through

26:10dedicated shelters, committed committed

26:13participants and families who have

26:15invested their time and trust in them.

26:17We feel that um sense of community has

26:19been slipping away and we are hopeful

26:21that opportunities like affinity groups

26:23can help bring them back.

26:26We believe the city prioritizing and

26:28preserving long-standing community

26:30programs. These programs have spent

26:32decades building relationships, serving

26:35residents, and creating a sense of

26:36belonging. Their history, contributions,

26:39and community impact serve to deserve to

26:41be recognized and protected. There is

26:43nothing unfair about prioritizing and

26:46preserving programs that have become an

26:48important part of the community.

26:50Fairness should not mean shipping away

26:53programming to accommodate other needs.

26:56It should mean finding ways to support

26:58the community as a whole without

27:00sacrificing what has taken decades to

27:02build. We would welcome the opportunity

27:05to share our experiences and feedback

27:07and have meaningful conversations about

27:10how groups like Carlos can be supported

27:12and preserved rather than gradually

27:14diminished.

27:19>> Standing for handles.

27:20>> Okay. So, as instructors, we interact

27:22with our students and families every

27:24single day. We see firsthand what these

27:26programs mean to the people they serve,

27:27the relationships developed over the

27:29years, and the sense of belonging that

27:30keeps everyone coming back. We aren't

27:32simply teaching classes. We are building

27:34and sustaining our community. This is

27:36why we believe the city should be

27:38prioritizing and preserving

27:39long-standing programs and the

27:40instructors who have dedicated years to

27:42making them successful. There is nothing

27:44unfair about recognizing the history,

27:45commitment, and community impact that

27:47these programs represent. Fairness

27:49should not not mean treating decades of

27:51dedication and community building as

27:53though they have no greater significance

27:54than just another blast on a schedule.

27:56These programs have earned their place

27:58in the community through years of

27:59service and that should matter when

28:01these decisions are being made. We

28:02believe fairness does not mean treating

28:04every single program exactly the same

28:06because not every program is the same.

28:08Programs have different histories,

28:10different backgrounds, and different

28:12levels of community impact. Um, we know

28:15firsthand how these programs, sorry,

28:19it's kind of nervous. Um, we know

28:21firsthand how these programs mean to our

28:23participants and we truly believe that

28:24our perspective is essential. We hope

28:26that the affinity groups will create an

28:28opportunity for the commissioners to

28:29hear directly from us and we can work

28:32together to keep our communities

28:34thriving and growing. There

28:39>> and then we have three moments online.

28:42Okay,

28:43>> Ty,

28:48can you hear us?

29:02>> Ask her to unmute herself.

29:05Patty,

29:06>> can you unmute yourself if you're Oh.

29:16Can you try now, Kathy?

29:22>> Oh, yeah.

29:26>> We could circle back. Yeah, we could

29:28come back.

29:29>> Yeah, keep trying, Kathy. We'll circle

29:30back to you.

29:34>> Alan Bedwell.

29:36>> Hi, commissioners. I'm Alan Bedwell. uh

29:39and I am representing the friends of

29:41Bedwell Bayfront Park tonight on this

29:44item. You've also heard from one of uh

29:46my uh fellow uh friends of Bedwell Bay

29:50Front Park members um Chris Macintosh uh

29:54and uh my father was uh city manager,

29:59former city manager Melo Park, which the

30:00park is named after. And the friends of

30:03Bedwell Bayfront Park really support

30:05this initiative. We're really happy to

30:09uh have uh the commission uh establish

30:12leaison for each of the affinity groups

30:15melo park and you've got a number of

30:17them. Um and specifically for the

30:19friends, we're a local nonprofit that

30:22support the park and advocate on on it

30:24in on on its behalf. uh and we just

30:28welcome any type of opportunity to work

30:30more closely with the commission uh to

30:32achieve some of our policy objectives

30:35for the park uh where they align with

30:37the city uh as well as just develop a

30:41strong working relationship with you

30:42all. So we appreciate that support the

30:45concept and hope that you uh approve uh

30:49this uh program. Thank you.

30:53>> Thank you.

31:03Deina Gentry.

31:07>> Good evening. Uh my name is Deina

31:09Gentry. I'm the administrator for San

31:12Monteo County Board Alliance. We are the

31:15San Monteo County chapter for National

31:17Ottabon. Uh we changed our name two

31:20years ago to from Sequoia Otaban Society

31:24to Sonteo County Bird Alliance. Um we

31:27consider oursel an affinity group. We do

31:30host field trips at Bedwell Bayfront

31:33Park on a regular basis and consider

31:37oursel an affinity group and to have a a

31:41liaison, a commissioner liaison that we

31:44could uh collaborate with to develop uh

31:49some park projects

31:52um and host events there uh particularly

31:56with the youth of the community in the

31:58surrounding areas.

32:00We'd welcome that opportunity and

32:02encourage you uh to to appoint a

32:06commissioner for Bedwell Bayfront Park.

32:08Thank you.

32:15>> If you can hear us

32:18and can unmute you.

32:28We still can't hear you, Kathy.

32:37>> Oh, yes.

32:38>> Ask Kathy to email

32:41her comments into the commission and we

32:44can make sure we share them with the

32:45commissioners and that they get into the

32:47minutes. Would that be okay, Kathy?

32:50Because we seem to be having some

32:51technical difficulties.

32:54[clears throat]

32:55>> Yeah, on the commission website.

32:58Hey. All right.

32:59>> Can you hear me?

33:01>> Yeah. Yeah. Yeah. Please, please go

33:02ahead.

33:03>> I I think it's cuz I'm all the way in

33:06Maine right now.

33:08>> Oh, wow. [laughter]

33:10>> Could be that. I'm in the middle of a

33:12boat.

33:14>> Oh, go. [clears throat]

33:15>> Okay. Please go ahead.

33:17>> Thank you. Um, my name is Kathy Tokich.

33:20I live in district 2 on Tahima Avenue

33:23and I just wanted to speak on behalf of

33:25the Menlo Park Pickle Ball Club. First

33:28of all, thank you to Nick and Harrison

33:30for getting our muchneeded signage on

33:33court 5 at Neand Park. It's been great.

33:36It's been wellreceived and we now have

33:38our public hours posted for court 5. Um,

33:42also I greatly support and the Menlo

33:45Park Pickle Ball Club greatly supports

33:47the commission to discuss this evening

33:50liaison to um, parks and wreck

33:54affinities to improve our racket porn

33:57carts in Memo Park and I'm also hearing

33:59it's going to improve other groups

34:01connections as well. I look forward to

34:04the discussion of the commission this

34:06evening and to learn more about this

34:09opportunity and also I look forward to

34:12growing our relationship between parks

34:14and rec commission and the men park

34:16pickle ball club. So thank you very much

34:18for putting this on the agenda this

34:20evening.

34:23>> Thank you.

34:26>> Any other comments?

34:28>> Are there any other comments on item D3?

34:34comment.

34:35>> Okay, thanks. With that, public comment

34:37is closed and this is open for

34:40commission discussion.

34:42>> Actually, I have a couple things to say.

34:45Um,

34:47I actually spent a good amount of time

34:48this month talking to a lot of groups.

34:51So, I went out and spoke with uh the

34:54dance folks. I spoke with um trying to

34:57keep track, tennis people, Kathy Kovic

35:00and uh pickle ball. uh and various

35:02others. Individually, I've spoken with

35:04instructors. Um I've spoken to some

35:07people in the uh swimming community get

35:10around to gymnastics.

35:12uh and um there are a lot of groups and

35:16I'm really excited about this initiative

35:18because I think one of the main things

35:20we need to do and parks and wreck is

35:23promote communication with the public

35:26and up until now it's it it's really

35:31kind of opaque and like what our

35:33commission does and I I think people

35:35when they talk to our group they think

35:37maybe it's in the form of a complaint or

35:39they think other people perceive it that

35:40way and I want to turn that to talking

35:43to our commission is more of a regular

35:45contact. And I do appreciate like when

35:48the dance folks came to our meeting last

35:50time, I really appreciate them coming. I

35:52want them to feel welcome and it's not

35:54like we take offense. I'm really glad to

35:56see people at the meetings. I want to

35:57see more people at our regular meetings.

35:59Um, and so I I see the affinity groups

36:02as a way of reaching out to the the

36:04public and um, you know, getting

36:07information from these groups,

36:09communicating with them, and then maybe

36:11having a commissioner or two that meets

36:12regularly with these groups report back

36:14to the full commission. I know it's a

36:16bit more work. Um, but I think it's just

36:20a good idea to proactively reach out to

36:22people. Um, a couple more things. Um,

36:26so,

36:27uh, let's see. I I just want to say that

36:30there's been some talk about, you know,

36:32these affinity groups, I think,

36:34sometimes don't feel like they're

36:36regular commission or regular um,

36:39contact with the city and they don't

36:42necessarily feel like they're

36:45um, you know, we care about their

36:47continuity of the city. I just want to

36:48say for myself, I've been in Melo Park

36:5130 years. I've sent three kids through

36:53all the programs and every single

36:55program I've mentioned my kids have been

36:56through. So actually I can't dance to

36:59save my life but my kids actually were

37:02you know dance expressions provided

37:04dance at Hillview Middle School. Uh

37:06played tennis. We've done I did master

37:09swimming at with um team Sheeper. Um one

37:12of my student gymnastics actually. Uh we

37:15did cook for two of my kids up through

37:18brown belt with a black stripe. Um, so

37:20that's what makes Menllo Park a really,

37:22really great place to live. It's not

37:24like the buildings and how many classes

37:26we offer, but I think we do value the

37:29continuity of the community of the

37:31different communities we have. And um, I

37:34think we want to just engage with them a

37:36little bit more and make the process of

37:41how the city works with them and how the

37:43scheduling works a little bit more

37:44transparent for them. um and just again

37:48moralizing engagement with uh the

37:50commission so that it doesn't seem like

37:52um it's a complaint process but more as

37:55like a positive engagement and the other

37:57side of that um there's we also I think

38:00need to um

38:03actually know the positive thing is to

38:04get a lot of the partners a lot of the

38:06energy from these communities. We've

38:07talked about this before uh that the

38:10pickle ball people want to raise money

38:12and put up pickle ball nets and it's not

38:14quite clear exactly how to engage with

38:16the city and public works to do that.

38:17So, we need to work with that and

38:19clarify that and focus that energy um

38:22and and work with the city in a positive

38:24way to make things like that happen. Um,

38:27so that I just wanted to give that my

38:28overview of that and I really got a lot

38:31of good uh feedback from people

38:33individually and I look forward to

38:34breaking it into into groups. And then

38:37the last thing I want to say is I kind

38:39of and we should discuss I've written

38:41down like a couple different groups that

38:43you know we affinity groups we could

38:45have. So they're kind of some of them

38:48aligned with resources. So one of the

38:50groups could be indoor classes for

38:53example. So, we could potentially put

38:55dance expressions together with other

38:58indoor instructors and because it's it

39:01seems like it's a class registration

39:03issue and a resource issue and if we had

39:05a commissioner to meet with them like a

39:07quarterly basis, we could just do some

39:10dialogue and then bring back that

39:12information to the the full commission.

39:15Another group is like outdoor classes.

39:17Another one is uh racket sports. My

39:21initial thought is to throw tennis and

39:22pickle ball in together because they

39:24share resources. They both want better

39:26lighting. They want better nets. They

39:28want to fix the gates. They want hours.

39:30So, I think there's some synergy there

39:31between those groups. There's field

39:34sports like soccer and softball. I think

39:37Bedwell Bayfront Park is a great um

39:39synergy with Sanonteo County.

39:43Um I'd love to be on the group with

39:45them. I do a lot of bird photography out

39:47of Bedwall Park. Um, and then there's

39:49aquatics and then um, yeah, I think

39:52those are some of the major groups and

39:53we can add or juggle those as we go

39:56along. So, sorry to talk so long, but I

39:58spent a lot of time engaging with groups

40:00this month and I got a lot of really

40:02good, you know, interest from people,

40:04but people are don't know how to engage

40:06with us. They don't quite know what our

40:08commission does. And when we meet with

40:09people individually, I think we'll be a

40:11lot more approachable

40:14over everybody else.

40:18Yes.

40:18>> Yeah. No, I I I think this is such a

40:21great idea. It's kind of like a natural

40:23evolution of, you know, how last year we

40:26we've we adopted actual parks and

40:29reported out on them as, you know, um as

40:32entities. I think this is kind of like

40:34the natural evol evolution of adopting

40:37these different affinity groups which

40:39are proposed people that you know create

40:41a lot of uh the joy and education

40:47community. So it's fantastic. Um the one

40:50thing that I do so absolutely I echo the

40:54check with the chair's comments on this

40:55issue. I think kind of summed it up

40:58well. Um I'm just wondering about the

41:00the actual policy here because you know

41:04we we do have limited manpower. So what

41:06if nobody picks up rack 12 sports or you

41:11know what about a policy about how a

41:15person um should report out on these

41:17specific uh affinity group um that

41:21they're assigned to because again I I I

41:24I I sincerely doubt anyone would read

41:27this. But what if they were anti-pickle

41:30ball, let's say, and then took up pickle

41:32ball as an infinity group and kind of

41:35biased their reports on that. So maybe

41:37if we codify it uh those portions, it

41:41would kind of help this overall policy

41:43that we're developing.

41:45Yeah, I think we could write a policy

41:48there. there. So just for in the

41:51commission's information, the library

41:53commission has various liaison to the

41:56friends of the library to the library

41:57foundation. They have in past had

42:00lunches to like the middle park

42:01historical association. Uh and then some

42:04that would like go to school board or

42:07school district meetings. So they've

42:10been a little more kind of ad hoc about

42:12it there. There hasn't been a policy

42:15about it yet. it could be a procedure

42:19that that you could develop internally

42:21rather than like a city policy. Um that

42:24way we would it would probably get done

42:26faster if we did it that way. But we

42:28could also just sort of talk about it

42:30and talk it through at this meeting or

42:33if they decide to go forward at

42:35subsequent meetings about like here's

42:38what's here's what the expectations are.

42:40Here's here's how we report out. I'm

42:43kind of envisioning we can have almost a

42:45standing item on the agenda where it's

42:47an opportunity for commissioners to

42:49report out on any of the method this

42:54month. Um but I'm happy to hear other

42:57ideas about that.

43:01I just wanted to echo what's been

43:03already said. I think it's a great idea.

43:06Um but I do think we have to have some I

43:10don't know guidelines or ground rules or

43:13something because also set the

43:15expectations of the groups right because

43:17they um you know Joe's point about hey

43:20they've got these ideas to raise money

43:22or whatever it might be what do we do

43:24with that right and u so I think that

43:28that that's important maybe there's some

43:29best practices that we could draw from

43:31from other cities or you mentioned the

43:34library commission

43:35being within our city, but there's other

43:37cities that are doing this because it

43:39does seem like a really great way to um

43:42you know to serve the the city with you

43:45know the the group that we have here and

43:48I think we have to be careful with you

43:51know the bandwidth in terms of okay what

43:53are what are the affinity groups and how

43:56do we manage it

43:57>> yeah I mean it's not an the idea that

44:00the commission would be open to meeting

44:02with affinity groups is not an

44:04obligation that they with all of them

44:05because I think it's going to be kind of

44:06impossible. There's a lot of different

44:08affinity groups. Um, but I think it's a

44:12good idea to meet with to include the

44:15groups who have been coming before the

44:17commission in your initial round of like

44:20affinity group lead assignments because

44:23those are the people who are taking the

44:24time to come to the commission meetings

44:26and talk to their commissioners. I think

44:28we should

44:30cover those first and then maybe look at

44:33seeing if there are other ones. I mean

44:35it really has to do with um commission

44:38or capacity or desire to go out and and

44:40meetings. Having some guidelines might

44:43be good, like these aren't going to be

44:45like I'm gonna meet with you every week

44:46or something because that maybe not

44:48practical, right? But maybe you commit

44:50to a certain meeting quarterly with your

44:54or attempting to meet quarterly. Some of

44:57the groups may have meetings of their

44:58own that you could attend. That makes it

45:00a lot easier. You could just go show up

45:03at a class or you could go and show up

45:05at a Friends of Bedwell Des Park meeting

45:08or something like that. So it wouldn't

45:10have to be, you know, all on the

45:12commissioner to arrange the arrange

45:15things. That seems reasonable. And

45:18sorry, just one more thing around the

45:21expectation setting because I think most

45:24of it will be around, hey, we have some

45:26needs or we have some ideas. What do we

45:29do? Right? How do how do we how do we

45:30action that? And um and I personally

45:34don't know but I think you know this we

45:36we should figure that out you know so

45:38that we have an action plan maybe we

45:40take it back here which take it up and

45:43and it becomes something [snorts] that

45:44we take up to the city council. I just

45:46don't know.

45:47>> So there are some tasks that affinity

45:51group liaison traditionally adopt if

45:54they agree to become an affinity group

45:56liaison. Um, so it's just attending

46:00group meetings if you're available and

46:02referring back to the PRC. Um, and sort

46:05of establishing contact with the

46:06community group in the event that you

46:08couldn't attend one of their meetings.

46:11If you had established contact, they may

46:13know you the minutes afterwards and know

46:15here's a notice. And then you would

46:17bring it back to the PRC, so the whole

46:20group, and just do a report out during

46:22commissioner report. So you just share

46:24what was of interest to them. it it

46:27wouldn't necessarily be that you come

46:30and advocate for a certain group over

46:32the other or anything like that or can

46:34be anti nothing like that. It's just um

46:38sort of keeping the commission as a

46:39whole informed and then making sure that

46:42the affinity groups of that person that

46:45they trust and have come to know that

46:47they can oh we want to get that

46:49information to the PRC we can share that

46:51with our VAS on they can report out on

46:53that. Um, so it doesn't have to be um

46:58doesn't have to be super burdensome if

47:01that's not something that leaison could

47:03take on.

47:05>> So let me suggest like how how we get

47:08there. Here are some, you know, some

47:11suggestions for coming up with

47:12guidelines.

47:14Let me just propose we have a

47:16commissioner or two. I volunteer to

47:18write something up and work with staff.

47:21And we have a monthly agenda setting

47:23meeting where the chair and the vice

47:25chair sit down and talk to staff. Um,

47:28which is okay. It doesn't violate the

47:29Brown Act because it's only two of us.

47:31And I'd really like to get staff's ideas

47:34on how you do this because you guys are

47:36the experts on how city government

47:37works. Some ideas. We could collect some

47:41more ideas today and then just work on a

47:43write up. I could work on a write up.

47:45I'll volunteer with another commissioner

47:47maybe and then work with staff and then

47:49agenda exactly the next meeting and post

47:51it to the the commission.

47:54>> Okay.

47:57>> But I think what I'm hearing is the

47:59commission is broadly in favor of

48:01assigning liaison. Do you want to spend

48:04a couple of minutes talking about how

48:06you want to divvy them up or do you just

48:09want to like have people pick the ones

48:12that they feel most aligned with or

48:16were Nick you mentioned that there's uh

48:19these groups that have already come

48:21forward right did they align with what

48:23Joe had listed there or is there pretty

48:25much yeah I mean there may be others who

48:28hear about the commission reaching out

48:30to affinity groups who pop up and say

48:32hey I'd like about a visit from a

48:34commissioner too. Um but um that I think

48:38broadly the sort of um almost the way we

48:43organize our staff, you know, indoor

48:46outdoor rep, aquatics, um parks,

48:50um racket sports, field sports. I think

48:53that's a pretty good way of dividing her

48:55up. There's a lot there's a there's a

48:57lot of contract instructors for indoor

49:00rep. So maybe you want split it, but you

49:04could start with just one commissioner

49:06and see see how it goes.

49:07>> Yeah. See who shows up.

49:08>> Yeah. See who's interested in it. there

49:10might people might not be interested but

49:13at least if they knew that there was a

49:15commissioner who was the liaison for

49:17like indoor w then they would have

49:20somebody part of what is appealing about

49:23this I think is that trying to improve

49:26the lines of communication all the

49:29staff and commission

49:31totally in favor of that

49:34maybe on the website how under city

49:38council it's just like what commissions

49:40they're responsible for. We can have a

49:42little column that says what

49:47>> everybody would know.

49:48>> Yeah. Everyone knows that.

49:55>> So, I don't know if we so want to list

49:58on the screen briefly just like just

50:00type a couple different groups if you

50:02want to talk about that preliminarily or

50:04if you want to come back.

50:07Correct.

50:09>> Just unless we kind of already discuss

50:14>> class.

50:16All right. Thanks for coming.

50:20>> Time where we can ask questions on what

50:22you are discussing about.

50:24>> Um you can actually follow up with us

50:26individually like I'll volunteer come

50:28chat with me and my email address is on

50:30the website.

50:31>> Okay. So be glad to check with you and

50:33reach out to the other commissioners as

50:35well individually. That's what the

50:37groups are for is to make that more

50:39regular. Thank you.

50:43>> Um I'm sorry. So Oh yeah. So you have a

50:46cursor there.

50:48Oh

50:49>> share.

50:50>> Okay.

50:56All right. So I'll go through um

50:59so we talk about indoor classes.

51:02Are we doing the department split that

51:05Nick suggested

51:07what

51:08>> we can do it can be done anyway

51:13and we can change it. That's the other

51:14thing. There's no

51:15>> it seems to make sense then you funnel

51:17up to a stacker as well. So yeah, just

51:20as just the starting point.

51:23>> Yeah.

51:24>> And I [clears throat] think if we my

51:25idea is to start a little broad so

51:27somebody shows up and if like we get too

51:28many people and then we can split.

51:30>> Well, the problem is is that some of it

51:32is pretty broad the responsibilities. So

51:35like outdoor outdoor wreck is outdoor

51:39wreck classes, but it's also field

51:41users. It's also park liaison with with

51:44public works, you know. It's it's and

51:46it's a quad.

51:48>> Oh yeah. Think about so I was actually

51:50think about the three.

51:51>> Yeah. One is aquatics, the other is

51:53fields.

51:53>> Yeah.

51:54>> And the other was outdoor classes.

51:55>> So you might want to get a little more

51:57fine than that. Whereas you know indoor

51:59wreck, there's also gymnastics. Um uh

52:03usually that's a separate coordinator

52:05for indoor wreck and gymnastics. But

52:07indoor wreck includes, you know, classes

52:10like the classes here in Aria. It's also

52:13room rentals, but it's also basketball

52:15and volleyball, which might be like a

52:18separate

52:19>> group. So,

52:20>> yeah, why don't we divide that by

52:22building also? So, because I'm thinking

52:24about the the groups that the classes

52:26that kind of compete in the same or

52:28operate in the same space should go

52:30together. So, for indoor recreation,

52:32we'll just include this campus, this

52:36building, and then we'll have a separate

52:37group for volleyball and basketball,

52:40which is in the gym. And then gymnastics

52:42is also separate. They're they're on

52:43their own and then aquatics is another

52:46separate one.

52:47>> And we're we're further split by we have

52:50um classes at the campus as well. So we

52:53have that's a separate coordinator who

52:56does uh indoor recreation sports and

53:01senior services at the at the campus.

53:04Right.

53:05>> I might be the only one who opposes

53:06doing it broad. I think being focused

53:10makes a lot more sense. Like here are

53:11the groups consistently reaching out.

53:14Let's start with them. Let's start with

53:16the groups that have been begging for

53:18our attention instead of like going,

53:20well, we're going to talk to 50 groups

53:21now all at the same time and then

53:23present on it and then kind of you're

53:25kind of mudding muddying the waters

53:27again. So these groups that have really

53:29been kind of advocating in front of us

53:31are again being kind of sidelined with

53:34well actually sorry we also have to talk

53:36to these other 18 groups and even though

53:38these 18 groups haven't really kind of

53:40reached out to us. So I I at least as a

53:43starting point like I think this is like

53:45I find it overwhelming actually to be

53:47quite honest like I think like we have

53:49these three groups

53:51>> yeah it's a lot. Don't skip your point

53:53of time. You have like six bullet points

53:54and there are only seven of us.

53:56>> That might be my only opinion. Yeah.

53:57Like I think like I would rather be

53:59like, "Hey, San like they want to talk

54:01to us Bedwell Bay Front. Great. There's

54:03only five of us right now or however

54:05many we have. Like why don't we focus on

54:07like start like that like the first

54:09quarter will be like hey let's just talk

54:11to these couple of groups. start there

54:13and then if we have bandwidth we can

54:15expand to you know like oh great like we

54:18all decided like I do have every single

54:21month time to now go to these other

54:24meetings or groups because I I

54:26personally maybe I'm speaking like I

54:28already feel like there's no way right

54:30like I could probably meet with one

54:31group a quarter but can I meet with can

54:34I try to meet with so many groups at the

54:37same time within a quarter probably not

54:42Point point well taken. So um I I agree.

54:45So my my idea was for

54:47>> the dance group for example which is

54:49very interested right now. I've spoken

54:51to a lot of other instructors and they

54:54actually feel great about like hey let's

54:57all just meet. So I' I'd like to put

55:00them into the Burgess campus indoor

55:03recreation and invite all comers and

55:06that way it's only one meeting per

55:08quarter and for some reason that gets

55:10overwhelming then we can split it. So

55:12I'll volunteer for that one because I've

55:14already divided into that one.

55:17>> You you're you guys can make up what you

55:19want to do and it's that it's you know

55:22you don't have to be compelled to be a

55:25liaison. I think a liaison anformational

55:28liaison would work best if it's

55:30something an area that you have an

55:31interest in already because otherwise

55:34unless you learn something that you you

55:37don't know anything about

55:38>> right and to to your point about

55:39volleyball or basketball

55:41>> haven't heard from them so let's say TBD

55:43and you know

55:44>> but they can reach out but I think we

55:46don't need to prioritize

55:47>> no no so let's not assign a commissioner

55:50and just say TBD not starter whatever

55:53>> so I agree with you on that gymnastics

55:55haven't heard from. Um, so they can be a

55:58TBD as well. Um, although I maybe we

56:02want to list them so they feel like they

56:04at a later meeting we can include them.

56:06But I don't know anybody.

56:07[clears throat]

56:08>> Yeah, I think so this is still we're

56:10still trying to figure this out. So I

56:12think Shimla has a great point because

56:16>> you might not have heard of gymnastics,

56:18but we we've heard from gymnastics in

56:20the past and they're

56:21>> those parents are just as ferocious as

56:24dance parents. So um so

56:29>> engaged just as engaged

56:32is a good word. I don't know negative

56:34word but um I think you know if we're

56:37doing this again these this is a

56:39voluntary optional right we should take

56:42up single ones that were we're

56:45passionate about and willing to champion

56:48>> and or else it I I think sh's making

56:52absolute sense we're just kind of

56:54repeating what this commission is doing

56:56anyway right so

56:59>> um

57:01let's let's not try to create a

57:03framework here. Let's just see if

57:06anyone's really interested in dance or

57:07whatever. Let's not even make

57:09suggestions. Let's come up with our own

57:10suggestions because ultimately we're

57:12going to be doing work here.

57:14>> I could be the aquatics as long as you

57:17want. Great.

57:19>> Yeah. That would include both birds

57:22assessment and stuff.

57:24>> Great. I think it's good to go by

57:26volunteers. And I think if another group

57:29reaches out, it says skate parks out

57:31like actually you know skate park skate

57:34park then like when they reach out one

57:36of us be like okay

57:38>> buy I'll take it.

57:43>> Okay. Oh actually I was I was talking to

57:45Nick about this earlier that it might be

57:47good to have two commissioners

57:49assigned per area if we can. So one

57:52shows up the other one if if somebody

57:55that can't make it at least one

57:56commissioner could be there. I don't

57:57know what you think about having two

57:59commissioners if there's interest

58:00because I have volunteered for aquatics

58:02myself by

58:04>> that's like a lead in a backup.

58:05>> Yeah.

58:06>> Exactly. So put my name there too.

58:16And then um

58:18let's see there's uh let's at Bedwell

58:21Bay front park I think the idea is to

58:25lump that together with um uh the

58:30>> Santo Alliance which you see all of them

58:32but say well I assume it would just be

58:34like you would predominantly do Bedwell

58:37Bay run but if people are

58:40doing other really outdoorsy stuff at

58:42other parts in the city you could kind

58:44of cover that and anything that pertains

58:47to that battle,

58:49right? Like wildlife.

58:52Yeah.

58:54Okay.

58:56And I'll volunteer to the one.

59:00Um and then I think the dance group we

59:03were going to lump in with just um

59:07campus recreation

59:13and [clears throat]

59:16Um, so put me on there as well and

59:19somebody else who's interested.

59:22>> I can be your backup to the Bayront Park

59:24and Santo Ber lines because

59:26>> Great.

59:27>> I [clears throat] go to a lot of Santos.

59:29>> Oh, awesome. So,

59:32>> great.

59:33>> And now Secret Burger.

59:41And then um oh the other one is Racket

59:43Sports.

59:48Actually I'm already speaking to both

59:50groups. So put me on there as well.

59:54And again this is once every three

59:56months. I can have three or five months

59:58for four different groups. That's fine.

1:00:01And this isn't forever. People can we

1:00:03[clears throat] can rotate commissioners

1:00:05in and out.

1:00:08Just have to figure out how to have

1:00:10racket sport dance performances at all

1:00:15time

1:00:17because they're all in one meeting.

1:00:18Exactly. Pickle ball.

1:00:21>> And any other So I'd like this to go by

1:00:23commissioner interest. Any other

1:00:24interest in like gymnastics? You

1:00:26mentioned the word gymnastics. So you're

1:00:27on the

1:00:28>> I'll take gymnastics. Sure.

1:00:29>> Great.

1:00:30>> Awesome.

1:00:33>> I'll back up gymnastics since my

1:00:35daughter's currently there. Cool. It's

1:00:38great.

1:00:39I know coaches

1:00:41very cool.

1:00:42>> Is the idea for backup is it like a

1:00:44backup if somebody can't make it or is

1:00:45it like a coison?

1:00:47>> I'll be just I like

1:00:52to back up.

1:01:00>> Does that cover the Does that cover

1:01:02Nick? Does that cover the ones the you

1:01:05know that are vocal the ones that have

1:01:07been the most engaged?

1:01:09>> Uh racket sports certainly gymnastics in

1:01:13the past. Um

1:01:17we haven't heard from it recently but

1:01:20like dog owners and dog park users have

1:01:24also come before the commission. Um

1:01:27hasn't been anything recently but that

1:01:29might be something to think about.

1:01:32Um, and we do have we I mean the the

1:01:36park rangers could be a new group to

1:01:38like also with if you're working at Bay

1:01:42Farm Park group and kind of toss they're

1:01:44they're there though so you don't have

1:01:45to like make a special trip like if

1:01:47you're meeting the the bird the bird

1:01:50alliance or um the friends of Bwell

1:01:56there too.

1:01:57>> Yeah. Great. meeting or the rain used to

1:02:00be made as

1:02:03our ranchers are always down for like

1:02:05more

1:02:10people educational.

1:02:12>> Yeah.

1:02:13>> Knowledge or whatever. I'm sure they

1:02:15would like to learn maybe too.

1:02:17>> Mhm. [clears throat]

1:02:18>> Although they've been there so long they

1:02:20probably know what every word is.

1:02:27>> Okay. So we get some weird categories.

1:02:29Um

1:02:35I'm thinking yeah outdoor instruction.

1:02:37So yeah that's now so and I think once

1:02:42maybe people will see this interaction

1:02:44happening and then other groups will say

1:02:46hey they'll they can come to our meeting

1:02:48and ask for their own affinity group and

1:02:51we'll see if a brave commissioner will

1:02:54volunteer for that group.

1:02:57Oh, who is doing dance? So, we should

1:02:59probably address Dan.

1:03:00>> Oh, that's me. I volunteer.

1:03:06>> And I can't dance. I'm not qualified,

1:03:07but

1:03:12I'll do backup dance.

1:03:15>> Do we need backup dancer?

1:03:17>> Yeah.

1:03:20>> Just for dance. Not all virgin

1:03:22preparation. As long as you don't have

1:03:23to learn a routine

1:03:26something happened that

1:03:29was there large change.

1:03:38>> So

1:03:41yeah.

1:03:45Yes.

1:03:46>> Oh okay. I see.

1:03:51And so I propose

1:03:53I'll volunteer to do some kind of a

1:03:55write up and then work with staff just

1:03:57so we have it written down what we're

1:03:59supposed to do and what we're encouraged

1:04:01to do and how often we meet and bring it

1:04:03back to the commission. [clears throat]

1:04:05We can agendaize it for the next meeting

1:04:07and get going.

1:04:09>> I report on these and

1:04:13uh category F which are commissioner

1:04:15reports which are already on the agenda.

1:04:18>> Right. Correct.

1:04:20So I think it was great and the one

1:04:22thing is um the public comment. So if we

1:04:26actually do a report out then I guess

1:04:28that not necessarily means somebody

1:04:29could sign up. That's not really

1:04:31agendaized. So somebody from one of

1:04:33those affinity groups couldn't really

1:04:36come and comment at that period of time.

1:04:38Although they could do public comment

1:04:40>> I mean they can always comment in the

1:04:42general public comment but they could

1:04:45>> comment on I don't know if there's

1:04:47public comment on commission share

1:04:49reports. kind of have to check if it's

1:04:51city query or whether we would have to

1:04:53do it um

1:04:56whether we would have to separately

1:04:57indentize it if we give people I I think

1:04:59the the idea here is you want to give

1:05:02people in these affinity groups an

1:05:04opportunity to come and talk at the same

1:05:07time that you're reporting help on them

1:05:09and so how could we best do that I think

1:05:13we'll work with the city clerk to figure

1:05:14out how best to do that like does it

1:05:16need to be separately on the agenda

1:05:20We can figure it out.

1:05:21>> Great. Great.

1:05:21>> If if if the if the intention is to give

1:05:24people the opportunity to come and get

1:05:26public comment, I think that Okay,

1:05:29great.

1:05:33>> Okay. So, this looks good like that.

1:05:36>> Looks good. And would any commissioner

1:05:38volunteer to work with me on a write up?

1:05:40I can

1:05:42that do not.

1:05:46It's just going to be whoever's first,

1:05:48right? Whoever gets means with their

1:05:50people.

1:05:51>> Oh, no. I mean, um to um write up a

1:05:54policy of the affinity groups.

1:05:56>> Oh, procedure. Yeah.

1:05:59>> Guidelines.

1:06:00>> Guidelines.

1:06:01That's it. Sorry.

1:06:03>> Guidelines, right?

1:06:06>> Which is what's great about city staff.

1:06:07They know all the right words to use.

1:06:09So, I want to pick your brains as far as

1:06:11what your ideas are to how to do this in

1:06:14the commission. Sure. And then just wipe

1:06:16it on.

1:06:26>> Great. I'm really excited about this. I

1:06:28think um it's

1:06:30I think it's a good way to engage with

1:06:32people offline. I think people will feel

1:06:33more comfortable talking to a couple

1:06:35commissioners rather than coming here

1:06:36and making public comment.

1:06:38>> Yeah. the the sort of formality of this

1:06:41of a commission meeting can can turn

1:06:44people off.

1:06:45>> Yeah, it's kind of intimidating.

1:06:46>> It it is intimidating. That's not idea.

1:06:49The idea is that your flow of

1:06:51information, but there are rules for why

1:06:54it's formalized because you want to make

1:06:57especially when um like the city council

1:07:01or the planning commission where those

1:07:03decisions

1:07:04uh have money involved. they do, you

1:07:06know, you want to make sure that people

1:07:08have the opportunity to speak on things

1:07:10that might not on decisions that might

1:07:11affect them. So there is this sort of

1:07:13formal nature to these major

1:07:17and actually I want it was it's been

1:07:19interesting meeting with a lot of

1:07:20people. People think oh you're the chair

1:07:23of the commission and people will write

1:07:25me back and or be able to talk to me.

1:07:27It's like okay this is what we decided

1:07:28to do and it's like no no I'm just one

1:07:30commissioner. Um so when I talked to

1:07:32these people I felt really important to

1:07:35tell them that I don't decide anything.

1:07:37I have my own opinions as one of the

1:07:39commissioners and then all decisions get

1:07:41made by the full commission. We have

1:07:44open meeting laws and there's you know

1:07:47we we don't you know this gamble doesn't

1:07:50mean I bang the gamble do things. It

1:07:53just means that I read off the meeting

1:07:54notes. So, um, but by the same token, I

1:07:58think it's it's really people I think

1:08:01it's good to tell people that when they

1:08:03do talk to us individually, we can then

1:08:05take it here. We actually can make

1:08:07recommendations and work with city

1:08:09staff. We're in a partnership with city

1:08:10staff and then we can make

1:08:12recommendations to city council and, you

1:08:15know, go go there. But I think just

1:08:16talking is the the best thing we get out

1:08:20of this

1:08:29>> just to add to sorry quickly

1:08:32>> um I think it'd be great if you know as

1:08:35as we move forward in time and have you

1:08:39know updates if you will

1:08:43later affinity groups

1:08:46to actually have some of them come to

1:08:48the meetings and even you know help

1:08:51represent [clears throat]

1:08:52you know what was discussed their

1:08:53priorities are so hopefully that's

1:08:56something that we can do

1:08:58>> yeah actually a good example is I love

1:09:00when the bed will bas people came and

1:09:02presented I'd like to hear from them

1:09:04again and then they can we'll meet with

1:09:06them as as part of our um commission as

1:09:11them as an affinity group and then I'd

1:09:13love to have them come back and you know

1:09:15tell us more about the park or how

1:09:16things are going this year and

1:09:19>> so yeah

1:09:20>> yeah it would be good to hear from them

1:09:21after a year of parks we check it's

1:09:24coming out soon

1:09:24>> yeah how's that going

1:09:26>> get the park rangers maybe at the same

1:09:28time so

1:09:31I don't say kill two birds at one

1:09:36>> but the is still here

1:09:41right here

1:09:42>> he's on my listing Yeah.

1:09:47Okay. Anything else on this issue? So, I

1:09:49think we have an affirmation. This is

1:09:51the way we're going to go. General

1:09:52shaking of heads and then when I'll come

1:09:56up with um guidelines I'll work on with

1:10:00um staff and then we'll agendaize that

1:10:03after next meeting and then we'll vote.

1:10:06Okay. [clears throat]

1:10:07All right. Um

1:10:09Okay. Next is the um

1:10:14oh water and community services

1:10:16department updates and statistics.

1:10:19Oh,

1:10:20>> and actually this is interesting because

1:10:22we

1:10:23>> talk about the zone. So the

1:10:25>> Oh, you

1:10:28know,

1:10:29>> they're all they're all

1:10:30>> maybe they're all Yeah.

1:10:32>> Um, so the item

1:10:35>> item D4. Next is D4. Review the Youth

1:10:38Advisory Committee 2627 meeting calendar

1:10:40to consider coordinating parks and

1:10:42recreation commissioner attendance.

1:10:44Ashley, do we have any public comment on

1:10:46this item? Are there any public comments

1:10:48on item D4?

1:10:51No public.

1:10:55>> Okay. Um, public comment is closed and

1:10:58that item is open for commission

1:11:00discussion.

1:11:04>> So, there was some discussion at PRC um

1:11:09plan that there was going to be some

1:11:11coordination between PRC and the youth

1:11:14advisory committee. um to maybe

1:11:18move some scheduling things around so

1:11:20that PRC can attend some of the Yak

1:11:24meetings and maybe even work on a shared

1:11:27project together. Um last year they

1:11:29ended up I think we're like EQC and

1:11:31sustainability on a project. Um and the

1:11:34commission's response was sort of like

1:11:37why not and so they have shared their

1:11:41draft calendar from 2627.

1:11:44Um, and then there was a desire from the

1:11:46commission to sort of work out who might

1:11:49attend

1:11:51which of the meetings. And down at the

1:11:53bottom is just a list of events that the

1:11:56yak members plan to plan to work.

1:12:05>> Okay.

1:12:07So, next meeting is November 18th.

1:12:12Do we have any commissioner? I I guess

1:12:14the next step is commissioner drop in

1:12:16the meeting and introduce themselves in

1:12:19chat.

1:12:20>> That's

1:12:22that's three weeks for

1:12:24>> what time are these meetings?

1:12:27>> What a great question. What time do we

1:12:29have

1:12:31at the same time as the commissioning at

1:12:336:30? I think they are at 6

1:12:35>> day 6:30 6:30 to 8:30 since I believe

1:12:41in the library.

1:12:45>> But they do or they have uh bounced back

1:12:48and forth between being at the Burgess

1:12:52Library and being at the LA library.

1:12:58That might be something we we can commit

1:13:00to figuring that out.

1:13:03>> [laughter]

1:13:03>> and and and getting it back out to the

1:13:05commissioners. Okay.

1:13:09I won't expect uh staff to be on the

1:13:12board chat right now, but I'll ask when

1:13:15is the PRC meeting for November. Is that

1:13:18what I'm saying?

1:13:20>> So, the PRC meeting is on the 4th

1:13:22Wednesday. Oh, for November.

1:13:24>> Yeah, for

1:13:25Wednesday.

1:13:28>> Yeah, that one is on the 18th. So that's

1:13:30a special meeting that we moved to

1:13:32Luther because of this.

1:13:34>> Okay. So we have an overlap.

1:13:37>> Yes. This one.

1:13:40>> Right. So first opportunity is December

1:13:4212th 16.

1:13:51One

1:13:55>> Saturday December 12th. So what time is

1:13:59Oh, no. 16.

1:14:03So, since we can't do the 18th of

1:14:06November because of PRC conflict, we

1:14:08want to look at the schedule and

1:14:11>> figure out what works and discuss this

1:14:13again next month in November because

1:14:17none of us can go to the November 18th

1:14:19meeting. So, we have two months totally

1:14:23>> so we don't have to decide. It goes to

1:14:25December today.

1:14:26>> Correct.

1:14:27>> Right. So someone can think about

1:14:28volunteering for the December 16th

1:14:30meeting.

1:14:31>> Yes. Okay.

1:14:32>> And theoretically file

1:14:36>> actually no. Uh due to act three

1:14:40[clears throat]

1:14:41not

1:14:44>> and will they fill in more of the agenda

1:14:46items you think?

1:14:47>> Yes. Okay. That would be good.

1:14:54Um then

1:14:58I'm sure we discuss investments

1:15:03on the 17th so would be the next time to

1:15:06discuss that.

1:15:08>> Yes. Exact agenda portion.

1:15:22Right.

1:15:34Okay.

1:15:36four.

1:15:37Um, let's see now one uh modern

1:15:44community service department updates and

1:15:45statistics. Ashley, do I have any public

1:15:47comment on this item?

1:15:49>> Are there any public comments on item

1:15:52E1? No public comment.

1:15:55>> Okay, thank you. With that, public chair

1:15:57uh comment is closed and the item is

1:15:59open for commission discussion.

1:16:01[clears throat]

1:16:03I will just call out that we did expand

1:16:07the range the date range for our

1:16:09statistics based upon some feedback from

1:16:12last month's meeting. So right now they

1:16:14are going back to January 2025 to allow

1:16:18a little bit more year-over-year

1:16:20seasonal.

1:16:26And Nick, I think there was something

1:16:27you you said you wanted to call out that

1:16:30I'm sorry, I can't

1:16:31>> Oh, that's right. There is uh it's it's

1:16:35like 8 in the morning, but there is a

1:16:38ribbon cutting for the play structure at

1:16:41Flood Park on November 10th, which I

1:16:44believe Thursday. I think it's like from

1:16:478 to 10 in the morning for whatever

1:16:49reason, but just so you guys know, um

1:16:53it's Tuesday. Um, if anybody wants the

1:16:56invite, I'd be happy to forward it to

1:16:58you. Just let me know.

1:17:00>> Oh, yeah. Send it to me.

1:17:01>> Okay. Yeah,

1:17:02>> I can forward it out to the

1:17:04>> So, what was the date again? Sorry.

1:17:06Tuesday,

1:17:08>> November 10. November 10th at 8 a.m. I

1:17:12know. I know, right? I'm like, really?

1:17:15But that's that's what the county said.

1:17:17So, I will forward that.

1:17:34This is great. I love being able to see

1:17:37all the sun. Tuesday, 8:30 to 10 a.m.

1:17:40Tuesday, November 10.

1:17:44This

1:17:58the library

1:18:02this year

1:18:05over the summer

1:18:08like a few thousand here

1:18:13and then um just to report out on a

1:18:17couple of unity events.

1:18:23Halloween club parade with Saturday

1:18:26seemed to be better attended than last

1:18:29year.

1:18:30I I was I didn't roll with the parade

1:18:34this year. I stayed behind at the parade

1:18:36zone and helped uh clean up and and

1:18:38start reopening streets. But um I heard

1:18:42there was a mighty crowd by the time it

1:18:44got to um uh got to the park, got to

1:18:48Fremont Park. There was a a contingent

1:18:51of people walking with costumed dogs,

1:18:55our vice mayor had her costume pooch, so

1:18:58that was fun to see. Um band

1:19:01performances,

1:19:02uh crafts, a lot of kids

1:19:04trick-or-treating up and down Santa Cruz

1:19:06Avenue. We just had a debrief meeting

1:19:08today and we're talking about um ways to

1:19:11improve it, make it a little safer next

1:19:13year. Um

1:19:15so that's a a great uh wish was at trunk

1:19:20retreat over at Bell Haven campus this

1:19:22evening, so that was successful as well.

1:19:25Um and then we also had pumpkin splash

1:19:28at both barbecue on Sunday and those

1:19:30books sold out. So um really good

1:19:34turnout for the events. Um, of course,

1:19:36[clears throat] we don't sleep. The next

1:19:38events will be the the light of the

1:19:41season series of events which will be

1:19:43photos with Santa which will be here um

1:19:46at the park this year, Coco at the

1:19:49campus, the Bell community campus, and

1:19:52then the tree lighting uh downtown at

1:19:56Fremont Park. So, that cluster of events

1:19:58will be coming up in December.

1:20:04Do we have an estimate on the way to

1:20:08attendance?

1:20:10>> I heard 3,000, but I don't know.

1:20:13>> Yeah, that would be a 50% increase over

1:20:16last year.

1:20:17>> There you go. It was big

1:20:18>> and a 100% increase over 2024.

1:20:21>> So, I think I think what we're seeing is

1:20:24that yeah, the events team does a great

1:20:27job. Jen Lasso and everybody who works

1:20:30in events, communitywide events, does a

1:20:32great job, but big events like that take

1:20:35the whole department and public works

1:20:37and police as well. Um, I think we're

1:20:40starting to see that communitywide

1:20:42events are coming back.

1:20:45>> They were sort of depressed for a while

1:20:47during the pandemic, which makes sense,

1:20:49but I think people are feeling more

1:20:51comfortable and coming out. So, it is

1:20:54great to see. How did they get a sense

1:20:56of the attendance? Is there just

1:20:59eyeballing?

1:21:02>> We have clickers. Yeah, we have people

1:21:04with clickers, but it's it's for that

1:21:06many people. I don't think they can

1:21:08click

1:21:093,000 times. I think they do kind of a

1:21:11sampling and then guess like here's how

1:21:14many people have passed me in this

1:21:15period of time. It's a little bit like

1:21:17taking a pulse and then sort of then

1:21:20count the amount of time that people are

1:21:21passing you and gives you a rough

1:21:24estimate

1:21:25>> and then once they do so like 2024 you

1:21:28kind of see the crowd and you're like

1:21:30okay this is about 1500 or whatever it

1:21:32was and then next year like this is

1:21:34decidedly bigger

1:21:35>> and this year um Jen said she was like

1:21:38from the get-go we were like dumbfounded

1:21:40by the crowd. this immediately. We knew

1:21:43this was going to far surpass the last

1:21:45day.

1:21:46>> Was great. Yeah, anecdotally, that's

1:21:48what I heard from some of the parents.

1:21:57>> Great job, Pat.

1:22:06Anything

1:22:14else? Questions comments.

1:22:17>> All right. Um,

1:22:20then next is the attenative agenda

1:22:22calendar.

1:22:23Um, [clears throat]

1:22:24and should we have any public comment on

1:22:26this item?

1:22:27>> Are there any public comments on item

1:22:29two? No public comments.

1:22:32>> Okay, no comments. Um, so we're open for

1:22:35discussion here in the calendar. So

1:22:37we're going to put two things um for

1:22:40next month. One, yak is moved to

1:22:42November.

1:22:47Are you Oh, you're so fast. Okay, great.

1:22:49And then and the affinity groups are on

1:22:52there. All right. Anything else?

1:22:55>> Be fun, Ron.

1:22:56>> All right.

1:22:57>> I don't like the question.

1:22:58>> Oh, [laughter] all right. We've got a

1:23:00motion to remove the question mark.

1:23:02point.

1:23:03>> Yeah.

1:23:03>> Can we put platinum platinum on?

1:23:06>> All right. Seconded with a platinum.

1:23:09>> So just just to be fair, is it a

1:23:12discussion about planning for the

1:23:14community fun run or is it a discussion

1:23:16about what community event the PRC wants

1:23:19to focus on this year?

1:23:23>> What about planning again for the fun or

1:23:25no? Do we know what

1:23:27I will ask? open our mind for

1:23:31>> Yeah, we can also open it up for are

1:23:32there other ideas for additional events?

1:23:34I think everybody loves the fun.

1:23:36>> I I Yeah, I think let's discuss and it

1:23:40just put and any other community or any

1:23:43other events.

1:23:45>> Yeah, I think the idea when we added

1:23:48this to the agenda, correct me if I'm

1:23:50wrong chair, but it was community front

1:23:52run was considered a success. It was

1:23:56kind of like a an event that originated

1:23:59from the commission. Obviously, staff

1:24:01did 99% of the work, but what else could

1:24:04we do to kind of feed the idea flywheel

1:24:08of creating joy and happiness in the

1:24:11city? Because I mean, we just heard how

1:24:13we move the block, right? But if if

1:24:17there's a hunger for residents for these

1:24:20kind of things, what else can we do,

1:24:23right? So,

1:24:24>> and maybe the fun doesn't target people

1:24:27the same way.

1:24:28>> Yeah, exactly. That's it's kind of a

1:24:29niche thing, right? I mean, only so many

1:24:32people of us want to run six kids, but

1:24:34uh yeah, there's maybe we could target

1:24:37another group

1:24:38>> and and as Harrison alluded to in a past

1:24:41meeting, maybe two months ago. Uh we

1:24:44don't know if there will be bandwidth.

1:24:48>> That's definitely a big question. I'll

1:24:50be honest,

1:24:51>> that is a question that is probably the

1:24:53biggest determining factor in our

1:24:55ability to host or the community

1:24:57[clears throat] bond run for this

1:24:58upcoming year.

1:24:59>> Yeah, we're we're we're we're starting

1:25:00to get some help back on. Um we I saw

1:25:04that the position for the parks and

1:25:07wreck uh supervisor opened today. So

1:25:12that's great. Uh so that supervisor

1:25:16position will be hopefully on board

1:25:18before the end of the year.

1:25:20>> Okay.

1:25:23>> The final runs in the spring.

1:25:25>> Last year was last year was April 25th.

1:25:28Um so I think probably the idea would be

1:25:31probably to have it somewhere around the

1:25:33same time. Um I think weather plays a

1:25:35factor and then some other um like fun

1:25:38runs or distance races are usually

1:25:40scheduled around that time. I think bait

1:25:42breakers is a big one. around the

1:25:44springish.

1:25:46>> The Men Park School District does the

1:25:47schoolhouse uh fun run. I think it's a

1:25:505K. Um

1:25:52>> so I think it's usually in I think March

1:25:55maybe or I mean uh in April or May. So

1:25:58yeah, kind of having to navigate around

1:26:00some of the other um distance runs

1:26:02because don't want to necessarily

1:26:04compete with other events that are you

1:26:07know on the same nature if we if we have

1:26:09to. Right.

1:26:10>> Okay. So yeah, we can discuss next

1:26:12meeting if we want to adjust the time or

1:26:15we maybe we want to keep an eye on staff

1:26:18and level and decide in a later meeting.

1:26:19Staff, you can think about how available

1:26:22you might be and if you want to slide it

1:26:24to another date, we can discuss that

1:26:25next meeting.

1:26:26>> Yeah, I mean in some ways it would be

1:26:28we've done it once so that makes it a

1:26:30little easier. Yeah, I think it would be

1:26:32easier this time around than the first

1:26:34time around.

1:26:35>> But we might also get more people which

1:26:38might make it a little more challenging.

1:26:39So, but I'm willing to talk about it.

1:26:43Yeah.

1:26:44>> Okay. Great.

1:26:47So,

1:26:51and then of course the master plan

1:26:53review is a big one. So,

1:26:58um

1:27:03this is the tended planning tended

1:27:06calendar too. So it's not things don't

1:27:08have to stay there if we're not ready

1:27:10>> for for that discussion in November

1:27:13because it you know there there may be

1:27:15other things that come up. We're talking

1:27:16about leaison.

1:27:19>> Yeah. So

1:27:22>> I I know we we did discuss I mean the

1:27:25master plan review kind of we were

1:27:28talking about it drives kind of

1:27:29everything. I I mean I personally like

1:27:31to see that more use that as an

1:27:34instrument to prioritize what we're

1:27:36doing because we can't do everything and

1:27:38like the friends of Benfront Park for

1:27:41example told us hey we're not really

1:27:43necessarily following that that plan

1:27:46which is a you know valid point what we

1:27:48should think about that so I that's a

1:27:50pretty important one but I get your

1:27:53comment that that's kind of a

1:27:55>> it's a it's a beefy discussion that

1:27:57could be one meeting or could be two

1:27:59meetings. It's really

1:28:00>> Yes, it's a lot. here. Can we

1:28:05divide master plan into sections that

1:28:09make sense within the master plan and

1:28:11have each person just like you know say

1:28:14I'll go over this part and do a quick

1:28:17>> each person or each person

1:28:19>> each person

1:28:21>> commissioner

1:28:22>> commissioner sure

1:28:23>> yeah that might be a way so I think

1:28:26making it a little easier

1:28:28>> that way everybody doesn't have to do

1:28:30all of it is you know the the existing

1:28:32plan 7 years old now eight years old um

1:28:38is more than 100 pages long so it's a

1:28:42lot it's a lot

1:28:44>> and especially if people are going to be

1:28:46traveling over the holidays and stuff

1:28:48>> it's a lot

1:28:49>> and we don't have a real meeting on

1:28:50December it might make sense to just

1:28:52take two months till January

1:28:55>> well what we can do why don't we take a

1:28:57look at it and see what we can do

1:28:58staffwise

1:29:00if we can get our arms around it in a

1:29:02way that makes it useful for you guys

1:29:04and can tee up a productive discussion

1:29:08because we don't want to go here it is.

1:29:11We want to give you some context and

1:29:13some background and also like what's

1:29:15next kind of things and if we can't do

1:29:18that by next meeting then we'll we'll

1:29:21let the agility plan

1:29:25know that we can't quite pull it off.

1:29:27>> Okay. But I appreciate the suggestion of

1:29:30breaking it into bite-sized pieces

1:29:32>> and maybe yeah maybe even that that we

1:29:35could have a first meeting around that

1:29:38and maybe it's just a quick overview

1:29:41that's not diving into depth just in an

1:29:43introduction to the plan. Walk us

1:29:45through it for 15 minutes and then we'll

1:29:48have something to think about and then

1:29:50we'll look at it again in January. It'd

1:29:52be nice to just get a start on it.

1:29:58going to put it the claw to ask where

1:30:00we're falling behind

1:30:03>> a lot of places but it's you know it's

1:30:06part of the discussion I mean all of the

1:30:08moving pieces that go into it you can

1:30:11make a plan but then you have to you

1:30:13know the the

1:30:16you have to execute that the execution

1:30:18depends on a lot of different things

1:30:21including city council priorities as far

1:30:23as what other things that are in the

1:30:25parts of master plan make it on to the

1:30:28capital improvement project are

1:30:30prioritized in the capital improvement

1:30:32project. Their staff capacity and

1:30:35funding to execute things. Some things

1:30:37have been done but not everything has

1:30:40been done.

1:30:41>> And when does the councils uh start

1:30:43considering their yearly plan? So what's

1:30:46kind of our deadline to come up with our

1:30:47feedback to the

1:30:48>> council goal setting usually comes

1:30:51before the budget. So there's usually um

1:30:54so more April maybe

1:30:59let me see if I can figure it out for

1:31:01you

1:31:03when council priority setting was.

1:31:09Here we go. Priority setting workshop

1:31:11was in March March 21st this year. So it

1:31:15it is sort of lining up to be maybe we

1:31:18should try to make sure that we do a

1:31:20presentation or something at least so

1:31:21that we can get you guys introduced to

1:31:24it and thinking about it.

1:31:26>> Right. Yeah. And it doesn't have to be

1:31:27in too much depth. So maybe broad

1:31:30strokes.

1:31:32>> Great. Okay. So we'll leave that on for

1:31:34now and then we'll have a part two in

1:31:36January.

1:31:39asking uh not to pressure you but just

1:31:42so I can agendaize it if you know it's

1:31:44needed. Last year for the community fun

1:31:46there was an adox subcommittee.

1:31:50>> Is there a desire to

1:31:54have an adox subcommittee again?

1:31:57>> Yeah, I I would say we could discuss

1:31:59that at the next commission meeting and

1:32:01I it would be good to hear feedback from

1:32:03staff about when that might if they have

1:32:05the resources for it. Let's ship the

1:32:07date and then we can say, "Okay, we've

1:32:10got a date. Let's have two commissioners

1:32:12volunteer to be on the subcommittee."

1:32:14That's my idea about that.

1:32:18>> Okay. [clears throat]

1:32:30Okay. Okay.

1:32:32Great. Anything else?

1:32:36Um, we already moved to the date. It's

1:32:39December 17th. We'll have a quorum and

1:32:42it will be

1:32:43>> and we'll be here. Okay. Right.

1:32:46>> Y.

1:32:47>> And then when's our next BHCC meeting?

1:32:51>> Um, it is in January.

1:32:54>> Okay.

1:32:58>> Turn the calendar over.

1:33:00>> Great. We can use a couple reminders of

1:33:02people to show up in the right place.

1:33:04>> Oh, absolutely.

1:33:04>> Depending availability, I do have to

1:33:06write them and make sure that they have

1:33:07that space available.

1:33:09>> Okay. Yeah, that's what we It is It is

1:33:12harder to book the larger spaces at the

1:33:15HCC now. Again, it's becoming popular.

1:33:18>> That's good.

1:33:19>> It is absolutely difficult.

1:33:20>> Yeah.

1:33:23>> All right. I'll jump in and say I'll

1:33:24make a motion to approve the agenda

1:33:26calendar.

1:33:29I will sign you this

1:33:33one by acclamation.

1:33:34>> All right, that's where we Sounds good.

1:33:37Sounds good. Y

1:33:39>> affirmation is approved. All right. Um

1:33:42and then last item. Um

1:33:46let's see. Commissioner reports. Would

1:33:47any commissioner like to make a short

1:33:49report out on items of interest to the

1:33:51entire commission?

1:33:56I think we've talked a lot tonight. top

1:33:58down. So that's um no volunteers. Uh

1:34:03okay with that. Um meeting meeting is

1:34:08adjourned at 8:09

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