2026-09-23 - Parks and Recreation Commission

00:00Oh, following me at 6:37 p.m.

00:06Uh, so um at uh tonight's

00:10>> I think Yeah, I think he needs a copy of

00:12the chair notes.

00:12>> Oh yeah, I got the chair not

00:15I was going to wing it, which dangerous.

00:18>> Okay, here we go.

00:19>> My fault.

00:20>> Uh

00:22so, um welcome to the September 23rd

00:24Parks and Recreation Commission special

00:26meeting. This is a hybrid meeting with

00:28commissioners, city staff, and members

00:30of the public participating virtually

00:32and at the Aralaga Family uh recreation

00:35center. I would like to introduce the

00:38commissioners and staff present. So, uh,

00:41Commissioner Young Dong Juny,

00:45Commissioner Kevin uh Dawkins, not quite

00:47here yet, but um I'm the chair, Joseph

00:50Grass.

00:52Um, we have Commissioner Robert Huddle,

00:55who just joined the commission. Welcome.

00:58We have a commissioner oneman Lee

01:02and we have vice chair Justin Vanburn.

01:07Okay.

01:13And actually um I'd like to give uh Bob

01:16Hubble um a little bit time to um share

01:19something about your yourself and what

01:21led you to join the commission. So we

01:23wanted to give you a little bit of time

01:24to say hello. Okay. Well, thank you,

01:27Joe, and and thank you for the

01:28opportunity. I'm I'm Bob Hubble. I live

01:32on Woodland Avenue in the Willows with

01:35my wife. I have a 21-year-old son who

01:38grew up in Memo Park. We've been there

01:40for 30 years. And uh he participated in

01:44I don't know, all the sports I think

01:46that Menill had going on uh at all the

01:49facilities. and um I just felt that this

01:52was an opportunity for me to begin to

01:55give something back to the community

01:56that gave so much to us. So again, thank

02:00you for the opportunity to to serve and

02:03look forward to it. This is my first

02:04meeting. So

02:08welcome.

02:09>> Thank you. And I'm great. It's great to

02:10see the the attendance that we have in

02:13the community.

02:15>> So thank you.

02:16>> Sure.

02:18>> Okay. And um let's see. Uh I'd like to

02:22um introduce the staff present today.

02:25First we have library and community

02:27services director Nick Za

02:30and we have recreational coordinator

02:32Harrison Ye.

02:34Okay. Uh Harrison will be helping

02:37facilitate the meeting. Um Harris, will

02:39you please take a moment and provide

02:41instructions to the commission and

02:42members of the public on how the meeting

02:44will proceed.

02:45>> Thank you chair. For members of the

02:47public who are attending this meeting

02:49virtually and wish to provide public

02:50comment after the chair calls for public

02:53comment on the item you wish to speak

02:54on, please engage the raised line

02:56feature at the bottom of your screen.

02:58For those who are calling in from a

03:00landline or cell phones, please press

03:02star and I to raise your virtual hand.

03:05For members of the public attending in

03:07person, there are speaker cards

03:08available on the table. Please complete

03:10one and turn it into staff before public

03:12confident is called for the item you

03:13wish to speak on. If there are a large

03:15number of public commenters, the time

03:17limit may be adjusted by the chair in

03:19order to allow everyone a chance to

03:20comment. When your turn for public

03:22comment arrives, staff will unmute you.

03:25Public comment portions of advisory body

03:27meetings are reserved for members of the

03:28public to provide comments directly to

03:30the commission. Commissioners will

03:32listen, but will not respond during this

03:34portion of the meeting. Conversations

03:36between commissioners and members of the

03:37public are not permitted during

03:39commission meetings. With that, I'll

03:41returning the meeting to the chair.

03:44Thanks, Harrison. And as Harrison said,

03:46um we have a large number of public

03:48comments tonight, which is great. Uh so

03:50public comments we're going to keep at

03:52two minutes tonight. Um the time will be

03:55put on the screen and we're going to

03:56really need to stick to that. I

03:58definitely want to hear from everybody.

04:00Um and something happens in meeting

04:02sometimes you can um share time. If

04:05you've got two minutes and somebody else

04:06has two minutes, um you can actually

04:08work together with that. Uh but you have

04:10to do um we'll we'll work with that. Um

04:14but um let's see. Uh so now we're at the

04:18public comment portion of the meeting.

04:20So under public comment, the public may

04:22address the commission on any subject

04:24not listed on the agenda. Each speaker

04:27may address the commission once under

04:29public comment for a limit of two

04:31minutes. Uh please clearly state your

04:33name and address or political

04:35jurisdiction in which you live. The

04:37commission cannot act on items not

04:39listed on the agenda. Therefore, the

04:41commission cannot respond to non agend

04:43non-aggenda issues brought up under

04:45public comment other than to provide

04:47general information.

04:49Um, so um do we have any public

04:53comments?

04:54>> Yes.

04:56>> Yes. There we go.

04:57>> So, I have 13 speakers

05:01um in person. Uh do any of our online

05:05participants wish to provide uh public

05:08comment on items not on the agenda? If

05:11so, use that raise hand feature.

05:16Okay. Don't see any uh online

05:19participants raising their hands. So,

05:21we're going to get started. First up is

05:24Katie Danda. Katie.

05:27>> Hey. Hello.

05:30My name is Katie Deanda and I am the

05:32dance teacher at Hillby Middle School

05:34here in Melo Park. I grew up in Melo

05:36Park and I actually grew up with Miss as

05:40my dance teacher in the 1990s

05:43and now full circle my daughter is

05:46taking dance expressions here at Aria.

05:50Um, and she's currently in the junior in

05:53the morning company, which was one of

05:55the classes that was arbitrarily

05:57cancelled this session. Luckily, the

06:00class was added back to the schedule,

06:02but it was placed in the juniper room,

06:04which is a room that does not provide

06:06adequate space for the dance style

06:08that's being taught. Luckily, again, we

06:11were moved into the maple room once a

06:13different class was cancelled. I see two

06:16concerns here. Why is a dance class

06:19placed in a space that is not

06:20appropriate for the amount of movement

06:22that it requires? And why is a class

06:25arbitrarily canled? As a dance teacher,

06:28I'm very concerned about placement of

06:30dance expressions classes in the juniper

06:32room. Uh dance that is jazz based, which

06:36is what dance expressions is, is really

06:40high impact and it takes a lot of space.

06:43The juniper room is very limited in

06:45that. Um, my daughter would not be able

06:48to learn leaps, jumps, complex patterns

06:51across the floor safely in the juniper

06:54room. These steps require an adequate

06:57adequate space like in the Maple Ring

07:00with a sprung floor and ballet bars and

07:03a functional open flooring space. You

07:07wouldn't put a swim class in a dance

07:09studio. So, why are we putting a hugely

07:12moving dance class in a needy room? All

07:16right. So, I'm seeing my tongue. Um,

07:18[laughter]

07:19sorry.

07:20>> Please protect this community staple and

07:23make our classes safe for our children

07:26and for all of them to be able to dance.

07:30>> Thanks. Thank you, Facebook.

07:34>> Next up is RR Charlotte and Rose.

07:40>> Hi, my name is Charlotte Kuso. I'm 12

07:43years old in seventh grade at Hillview

07:45Middle School and I've been dancing at

07:46Dance Expressions since kindergarten.

07:49>> Hi, my name is Rosa Sharon. I'm 13 years

07:52old and in eighth grade at Hillview

07:54Middle School. I've been dancing at

07:55Dance Expressions on and off since first

07:57grade. Well, I was dancing at Dance

07:59Expressions. I met one of my best

08:01friends, Rose. We've had lots of great

08:03experiences because of that. At Dance

08:06Expressions, I met one of my dancers, my

08:09best friends, Elizabeth, and also

08:11Charlotte. When classes get unscheduled,

08:14it throws off our schedule. We have to

08:17replant carpals and hope that the new

08:19class time does not conflict with

08:21anything else we have planned. My sister

08:23Violet did dance expressions from when

08:25she was a tiny child until high school.

08:27My neighbor Steve also told me he used

08:29to do an adult jazz class when dance

08:32expressions was still taught by Jake.

08:34Whenever we had to dance in a different

08:36room, it threw us off. Even with only a

08:39few people, it was crammed and it was

08:41hard to dance without getting kicked or

08:43whacked. Last year, I was having

08:45tailbone issues and I had to dance in a

08:48room that was not the one we usually

08:50dance in. My tailbone got jarred because

08:53of the bad floors and I couldn't dance.

08:55Thank you so much for listening to us.

08:58We really hope you don't change any

08:59classes or different groups. Thank you.

09:02Thank you.

09:08comment. Next up is Aurora.

09:13>> Well, hi. My name is Aurora and I've

09:15been a member of the community for the

09:17last I mean since 2014. I was part of

09:20the cooku uh classes that were running

09:23there for um master um back then and my

09:28kids were there and my daughter that I'm

09:31speaking in my head of her uh she's a

09:33junior and she's been in dance

09:35expression since she was little 2014 and

09:39uh the thing is I was very proud of

09:42coming here and feel as a community

09:44people read you and it was nice and in

09:48the last years I'm feeling like we are

09:50being um mistreated like like you bother

09:54people and we're doing something wrong

09:56and it's really uncomfortable. I did a a

09:59dance part from the dance and my

10:02daughter and it's really sad in college

10:04time and dance expressions saved so many

10:07kids they were doing classes online we

10:09were meeting there and it became more

10:11than a conflict it became family for

10:14these these all these children and and

10:17you know coming here and part that

10:21should feel like a community that's what

10:23it's called and these places were

10:25donated by people that want that and I'm

10:29not seeing that after co I don't know

10:31what happened. I don't have no idea if

10:33the management has changed but it's very

10:36disappointed to to come here to want to

10:39do some an activity that is healthy is

10:42community is bonding and we're not

10:45feeling that. We're not feeling that.

10:48That's for sure. So thank you

10:54>> your comment. Next up is Samantha and

10:58Cheryl.

10:59>> Hi, I'm Cheryl. I live with my daughter

11:00Samantha

11:02since she was three years ago. Now,

11:05this has been such a critical part of

11:07her growing up from a health and

11:08wellness and everything perspective. Um,

11:11as people mentioned, we have had all the

11:13challenges over the years. I mean,

11:15student athletes are always getting

11:16injured. When you're dancing on floors

11:17that weren't designed for dancing, just

11:19bad things happen to their bodies. Um,

11:21also they can't be out till 11:30 at

11:23night with their, you know, school

11:25workloads and their, um, schedules are

11:27so carefully orchestrated that when you

11:29get thrown all over the place timing

11:31wise, it just messes up the entire

11:33system. Um, and I will say Mary and

11:36Danny like hands down the best and most

11:39educational and fun exercise program in

11:42the town or in anywhere I can think of.

11:44And it really is in my mind the crown

11:46jewel um of town programs and should be

11:49treated as such. Um as people mentioned,

11:51we definitely have not gotten this

11:53better than the game in the past years.

11:55Um but you'll literally never meet more

11:57dedicated instructors who are so

11:59invested in the education wellness of

12:01each and every dancer and treat them

12:03like a huge extended family. um they

12:06bring so much to this community that I'm

12:07just asking that the town sort of

12:09returns that give them the respect um

12:12that they do for this amazing program

12:14that they run for the town.

12:22Sorry.

12:26Next up is

12:29uh Elizabeth.

12:30>> Um hi, I'm Elizabeth. I have three

12:32children and two of my daughters are

12:35dancing with dance expressions and have

12:37been for the last eight years. My oldest

12:39daughter is 12. She started dancing with

12:42Miss and Danny when she was four years

12:44old and been taking multiple classes

12:46since then. Maya is my second born and

12:49she's been with the studio since she was

12:51one watching her older sister take her

12:53first dance class and then when she was

12:55four she started dancing as well. She's

12:58dancing this year together with Ella

13:00three classes. So, we've been a part of

13:02this Russian family for since my kids

13:06were, I think, preschoolers. And dance

13:08has been such an important part of their

13:10lives. My daughters dance constantly. I

13:13will walk with them to the grocery store

13:14and I have to remind them that we can't

13:16be dancing

13:17glass jars and they might be knocking

13:19them down. So, I am sometimes painfully

13:22aware of how important it is to have the

13:24proper space to be dancing. Um, and I

13:27will frequently remind them, you get to

13:28be dancing when you come to your dance

13:30house. Since you have this big space,

13:33um, Danny and Miss Marian are are more

13:36than just dance teacher. They're really

13:38family. They treat our children like

13:40family. They truly care about them.

13:42They, my daughters have so much

13:44confidence. They they their body image

13:48is positive all because of the way they

13:51teach dance to those children. Uh my

13:54oldest daughter is now in middle school

13:56and she's also being taught by Hayes

13:58who's advanced teacher in middle school.

14:00She um was allowed to go into the

14:03advanced dance program there all because

14:05of skills that she learned from Dan and

14:07Miss Marian all those dancing with them.

14:10Um I also want to speak a little bit to

14:13for those of you who are parents what I

14:16sometimes call a master plan that we put

14:18together at the end of the summer where

14:19all the activities sort of align. So to

14:22be in a situation where all that comes

14:25together and then one of the activities,

14:27the timing changes, the location changes

14:30for us, location is huge. My kids, two

14:33of my kids swim in Burges. One of my

14:35daughters plays volleyball. It all

14:37happens right here. And it's only

14:38possible because it happens here.

14:40Sometimes we are at multiple spots. Like

14:43I sometimes joke and I see just camp out

14:45of Burch's part because my kids do

14:46activities here. And it works because

14:49it's all happening locally. they don't

14:50have to go offsite

14:52and I can rely at the end of the summer

14:54when my master plan is in place that

14:56that's going to be the plan for the rest

14:58of the year because other activities

15:01>> Oh, we're we're over unfortunately.

15:03Sorry. Sorry.

15:06>> Thank you.

15:08>> I will mention at the public if you've

15:10got a number of things to say, you can

15:12work with somebody else and give some of

15:13your talking points to someone else to

15:15help out. So,

15:16>> but thank you. Next.

15:18>> Um, next up is Danny Fernandez. Hey.

15:21>> Okay. My name is Danny. I am Marian's

15:25daughter. I grew up dancing at Dance

15:27Progressions and I now teach here.

15:28Today, my mom and I have the privilege

15:30of working together to continue building

15:32the program we care so deeply about. Um,

15:34I have a unique experience that I was

15:35once a student and now I'm a teacher.

15:37So, I know how important quality

15:39recreation programming is for our youth

15:41and even our adults. Um, this dance

15:43program began as showbiz dance about 40

15:46years ago by Jane Kellum and then

15:48transitioned in about 2010 to dance

15:51expressions. We currently have about 180

15:54students registrations and growing.

15:56We're thriving. So, I think that's

15:57something to just acknowledge that for

16:00this many years, we've been able to

16:02continuously grow and serve generations

16:05of dancers. Um, this year we experienced

16:08significant changes to established

16:09classes and our instructors and families

16:11work so hard to keep those classes on

16:13the schedule. These changes have a great

16:15impact because behind every class is a

16:17group of students who have committed to

16:19it. Friendships have been born there and

16:21they spent years developing their

16:23skills. I also want to recognize city

16:26has many different programs to

16:28accommodate including other dance

16:29programs and we support those

16:30opportunities. However, um, dance is not

16:33a one-sizefits-all and different

16:34programs have different needs. Our

16:36program is very high movement, high

16:38impact, and two styles. You could have a

16:41hip-hop, we could be a hip-hop, and they

16:42could be very different. And so, I just

16:44want to point that out. Um, so, uh, when

16:48we talk about appropriate speed, it's

16:50not simply about preference. It's about

16:52the ability to provide the quality

16:53program that our families have come to

16:55know throughout generations. Um, sorry.

16:59Um, moving forward, we hope to return

17:02the stability and consistency that

17:04helped get us to this point. Um, we hope

17:07that the city will consider actual needs

17:09for programming when assigning

17:11recreation spaces and established

17:13programs will continue to be able to

17:15provide the quality programming while

17:17the programs will still have new

17:19programs will still have the

17:20opportunities to grow. So, I grew up in

17:21this building. It helped shape who I am

17:23today and I have the privilege of

17:25working with generations of dancers and

17:27shaping the new group. So

17:35>> so embarrassing. I'm so like not

17:38a lot

17:40I love

17:42doing.

17:43>> So next up we have uh Alice. Oh, I'm

17:46sorry. This is the wrong one. Uh, Kelly

17:51Roose. Kelly. Oh, hi.

17:54>> Hi. Um,

17:55>> oh, I don't know what you're saying.

17:56Sorry. [laughter]

17:58>> My name is Kelly. This is my daughter,

17:59Emma. Um, I started with Dance

18:02Expressions 30 years ago. I grew up in

18:05Melon Park. Um, we currently live in

18:08Menlo Park. My dad is Michael Taylor who

18:11ran the gymnastics program forever. He

18:13ran the rec center um, all through I was

18:16growing up. So, we have been around in

18:18the middle of the park. Uh, my daughter

18:20takes two classes with dancers. She does

18:23intro to hiphop and intro to jazz. And I

18:25am in the adult jazz and hip-hop class

18:28on Thursday nights. Um, my daughter's

18:31hip-hop class was one of the ones that

18:32is moved into the room down the hall.

18:34Um, that class has at least 15 kids in

18:37it and it's a very small room with not

18:39the right kind of floor. Um, and the

18:42class that's in our main room has only a

18:45few kids and I don't know the

18:47circumstances, but it just it's it's

18:50hard to be in a different room with so

18:51much movement and the kind of dance

18:53they're doing. So, um, that's definitely

18:55been an adjustment for my daughter's

18:57class. Um, Mary and Danny have been such

19:01an important part of my growing up and

19:04now my daughter's growing up and they

19:07are like family. They were at my

19:08wedding. They are they are just such an

19:13important part of this community and we

19:15hope that um hope that everything

19:19that that all everybody's treated fairly

19:22and we just want to continue supporting

19:24dance expressions.

19:32>> Next up is Bonnie Hulahan. Bonnie

19:37>> I think most of what I that has been

19:39said here is what I was going to say.

19:41So, I'm going to keep it really brief

19:42and I'd like to get my from Maryanne.

19:44Um, I think that it's very clear this

19:47has been around for 30 years and it's a

19:49really important part of the community

19:50and we have, of course, we want to be

19:52open to having new classes come in, but

19:55let's be rational. Let's be reasonable

19:57about it. This is a huge community.

19:59These classes are really big. They need

20:00the bigger room. They need the maple

20:02room because it's front floors. You have

20:04kids talking about being injured. that

20:06that's, you know, a liability. Let's be

20:09clear. So, let's, you know, try to be

20:11supportive to what they've built here.

20:13And it's something so incredible and so

20:15amazing and we're all here trying to

20:16support that. And we'd love to have your

20:18support, too. But I'd like to spend time

20:20to end.

20:29>> Next up is Jessica. Jessica Haven.

20:34Um, my name is Jessica and I have been

20:38dancing for 14 years with dance

20:39expressions and they have easily become

20:41a second family to me as we've heard

20:44multiple times tonight. Um, I am in the

20:48advanced performing company class which

20:50usually starts at 6:30 on Mondays and

20:53Wednesdays and it has been this way for

20:55the last 10 years um with me dancing

20:58here. But last year on Wednesday the

21:00class got moved to 7:00 and I had to

21:02change my schedule around this. Now it

21:05even though it was moved to 7:00, it

21:06still ended at the same time. But this

21:08year it has been moved to 7:30 and we

21:10now end at 9:00. I am thankfully in

21:13college so I don't have to wake up

21:15really early every single day of the

21:17week. So it's easier for me to manage

21:19this even though I have been realizing

21:20that I go to bed much later. But I can

21:23only imagine what it's like for people

21:25who are in high school or even middle

21:26school who are taking this class and

21:28they have to go like they're not even

21:29getting home until around 10 maybe if

21:32they have a commute.

21:34Um, and I just think that it's really

21:38hard to watch this really beautiful,

21:40strong program that's done so much for

21:42me and so much for the community and

21:45just watch them get kind of thrown

21:46around. So much so that they're even

21:48facing challenges with classes being

21:51cancelled even though these classes have

21:53been running smoothly for over like 20

21:55years. And I just wish that dance

21:58expressions would get treated with more

22:00honor and respect that they deserve

22:02considering how much they've done for

22:03everybody.

22:09>> Thank you.

22:12Next up is Recca. Rebecca. Oops.

22:18>> Uh I'm Rebecca. This is my daughter

22:20Annabelle. Uh we both dance with dance

22:22expressions and um

22:26I Annabelle's tried a bunch of different

22:29classes and it wasn't really until dance

22:31expressions that she really enjoyed it

22:34and loved coming to dance and I think

22:37that really says a lot about the program

22:40um and how important it is uh for our

22:42community because um it's really

22:45inclusive and

22:47um

22:49fun and different than a lot of other

22:52dance projects.

23:00Thank you for your comment. Next up is

23:02Cammy Camber.

23:05>> Hi, my name is Tammy. I live in Memo

23:07Park and I'm a junior at Memo at

23:10Brooklyn High School. Dance is very

23:13important to me right now. I dance three

23:16times a week with dance expression. I do

23:19jazz dance, hiphop, and technique. Right

23:23now, dance is my favorite activity. I

23:26want to give a big thank you to the

23:28dance expressions instructors such as

23:31Danny, Jessica, and Marian for helping

23:34me learn words and dances. So, please

23:37don't cancel any of my dance classes.

23:49And then Maryanne Fernandez with another

23:53minute and a half.

23:57Um, donated by

24:00>> So um, again I'm a dancer and and not a

24:04speaker. So

24:06got to give. Okay. So hello, my name is

24:08Maryanne. I've been teaching here for 30

24:10years and running dance expressions for

24:1216. My daughter and I take tremendous

24:14pride in running professional

24:16established dance program. When I

24:17started here, I was given the time slots

24:19that were available. Existing classes

24:21were established and new programs were

24:24accommodated around them. This is how I

24:26have always understood recreational

24:28programming to work. Over the years,

24:29Nance Expressions has grown to

24:31approximately

24:32180 registrations. Uh but more

24:34importantly, we have built a community.

24:36I have taught students who are now

24:37adults and today I am teaching them

24:39children. For many classes, this has

24:41been part of their lives for

24:42generations. It is much more than a

24:44dance class. This that is why what

24:47happened this year has been so

24:48difficult. Several several of our

24:50classes were cancelled right before

24:51registration to accommodate an outside

24:53virtual request for Maple. We fought to

24:55get them back, but some of our students

24:58had no classes. We were able to get most

25:00of them back with significant changes to

25:02their times and rooms, including one

25:03class that's now off site. One class um

25:06that originally ended at 8:00 now ends

25:08at 9:00. On Wednesdays, we have a 90

25:11minute gap between classes. And on

25:14Mondays, a class of a class of

25:16approximately 12 dancers moved from the

25:19main to junior program pushed back 30

25:21minutes. These changes affect our

25:23dancers, families, instructors, and the

25:24continuity of a program that has been

25:27here for decades. I want to make

25:28something very clear. Appropriate space

25:30and floor are not simply preferences for

25:33dance. They are needs. Our dancers jump,

25:36turn, travel, land, and perform high

25:38impact movements. A strong dance floor

25:40is important in the way we train and for

25:42reducing impact on their body. When

25:45working to get our cancelled classes

25:47back, we were given the choice of

25:48smaller room where dancers are

25:49restricted by walls and limited space or

25:51a larger room with a cement subflo. We

25:54chose a smaller room because we will not

25:56compromise dancer safety by putting high

25:59impact classes on appropriate

26:01inappropriate form. But that smaller

26:03space generally generally limits what we

26:06can teach. We also offered solutions

26:08that we brief can accommodate everyone

26:10based on actual needs of each activity

26:12than simply room preference. We are not

26:15asking for special treatment. We are

26:17asking for a needsbased approach. When

26:20assigning rooms, we ask that city

26:22consider the actual requirements of each

26:25activity, including flooring, space,

26:27movement, and safety. Sometimes what

26:30appears to be a preference is actually

26:32the need because without the appropriate

26:35space the class cannot operate as

26:37intended. Dance expressions has been a

26:39part of this community for over 40 years

26:41beginning as show dance with Jane Kellog

26:43we have built something that continues

26:45to grow and we want to keep building it

26:47here. We simply ask that moving forward

26:50the needs of the dancers and longevity

26:52longevity on established pros be given

26:54appropriate consideration when decisions

26:57about these spaces are made. And I'm

26:59shaking like crazy. I'm sorry.

27:13>> Thank you. Anyone

27:17else on agenda? Um, item not on the

27:21agenda anywhere else expression.

27:23>> My name was on there. Maybe

27:25>> Oh, maybe you put the wrong Oh, you put

27:29the wrong a different item. That's why

27:31I'm sorry, I skipped you. So, Alison,

27:32>> hi. Yeah. So, I do dance freshman, too.

27:35I do the adult jazz hiphop previously

27:37hip hop and attest to the not great

27:41conditions of when we were moved into

27:42the funeral room last year and how much

27:44better it is in the main room. My

27:46daughter's two dance expressions just to

27:48speak to the community. My now third

27:51grader still gets really excited when

27:52she sees the older girls that she

27:54recognizes from their classes and from

27:56maybe popping into her class. You know,

27:58she sees them, you know, walking down

27:59Santa Cruz. That's like a big thing for

28:01her.

28:03The girls don't have to be like them.

28:04that are kind of role models to her. Um

28:06and but I just wanted to say this big

28:08thing that's been coming up is this

28:10space and a kind of more question where

28:12the um the parks and group it would be

28:15that like has this been looked into that

28:18there is a need for different flooring

28:20box room in this high demand room

28:23because it has great mirrors. It has

28:25better ventilation than the Willows room

28:28which I don't think has windows that

28:30open. it has this front floor and there

28:32is space the sequo it's just the hard

28:36floor so I guess more just to pose that

28:39question has that been looked into the

28:41cost of it if there's ways the community

28:43can help you there's a huge community

28:44here can help kind of raise that money

28:47or awareness too to the larger community

28:50park

29:00Thank you.

29:04>> Any thoughts? Any more comments? I'm

29:06done. That's all the comment cards that

29:08>> you mean

29:11or

29:13well on an item not on the agenda?

29:16>> Yes.

29:17>> So, if you filled out you filled out a

29:19card, I think for item F2.

29:22And we're still

29:25>> we haven't we haven't got

29:30>> I want to say as chair um we we um

29:33thanks for everyone for your comments

29:35and highlighting all the issues we um

29:36the rules don't permit us to discuss

29:38this tonight but I want to let you know

29:41um you know we have heard you. I

29:42appreciate everyone coming in person. Uh

29:44it's really important. Uh and I want to

29:47say you can follow up with commission

29:48members like me via email as well. So,

29:51uh, really appreciate everybody coming.

29:53It's makes a big difference. Thank you.

29:55>> Thank you.

30:01>> Okay. And then, uh, next item on the

30:03agenda, the view draft product survey

30:06for 2026.

30:11>> I'll pause.

30:13You can stay.

30:19Thanks very much.

30:26your item comes later. F1 comes later.

30:32>> Oh, just a public comment about um Oh,

30:35okay.

30:36>> It's not on the agenda. Great.

30:38>> No.

30:43>> Okay. Well, you have to talk about then

30:47you you can

30:49>> go and open public comment back up.

30:51>> Yeah. Well, uh so I'll open up public

30:53comment officially so you can make it a

30:56comment on anything that's not on the

30:58agenda to me.

30:59>> Yeah, let's uh

31:03>> we're not going anywhere. So, we'll just

31:05take it nice and easy.

31:06>> Appreciate the flexibility.

31:07>> Sure.

31:09Thank you. Go ahead and uh why don't you

31:11announce the name? Uh so uh Jim Carson.

31:15>> Yes. Uh I'm Jim Carson, a probably 50

31:19year resident of Menlo Park. Happily so,

31:24uh and now want to make just a few

31:26comments on pickle ball. I'm a member of

31:28the Menlo Park pickle ball club. And

31:32first I want to thank you commission and

31:36the city itself for that pickle ball

31:39which has evolved in recent years. I've

31:42kind of been involved in it from the

31:43beginning and uh we appreciate having

31:47four courts in Elon and four at Kelly

31:49and and we've had issues and we're

31:51working together and there's progress

31:53and I know when we normally speak to

31:56these meetings sometimes it's demands

31:57and complaints and this isn't either of

32:00those. Uh it's a thank you really. uh as

32:04I look at how it it moves forward,

32:06there's some discussion usually in

32:08people's minds about tennis versus

32:11pickle ball.

32:13Can they coexist or should they coexist?

32:16My 50 years here, I was a avid tennis

32:19player for about 40. Now, a very avid

32:22pickle ball player. But I really kind of

32:24feel like I can see both sides of it.

32:27And I'm very optimistic that we can put

32:30that together, that the tennis and the

32:32pickle ball communities should

32:35put that together and work things out

32:37maybe before they get to the table here

32:40and into the meetings and that just kind

32:42of working together. Um,

32:46I've kind of seen as it evolved that

32:50the more we can get the pickle ball

32:53people out there and trying to figure

32:56out how can we help the commission that

32:59that would be a good direction. For

33:02instance, uh we have a club organized

33:05these days and we have a lot of bright

33:08people that are hardworking and are

33:10trying to figure out how can we come up

33:12with the most bracket sport usage for

33:15our city. The most residents doing

33:19healthy fun activities.

33:21How can we do that? And we offer to the

33:24commission and you do the same thing to

33:26the council. What can we do behind the

33:29scenes to help your efforts? Not to

33:32dictate what we have to decide, but just

33:34help your efforts on or what do we need

33:36here or what's the best way we can get

33:38better nets at a reasonable price and

33:41better quality, things like that. And

33:42I'll let others go into those specifics.

33:45But I just want to encourage you to use

33:47us and again to state our appreciation

33:51for the cooperation and the direction

33:53we're going. Uh I think it brings a lot

33:56of joy and healthy activity to a lot of

33:59people.

34:00>> Thanks.

34:01>> Thanks very much for your comment.

34:02>> Thank you.

34:05>> Much appreciated. Okay. With that u I

34:08will uh again close public comments uh

34:11and we'll proceed to the study session.

34:14Uh the item B1 review uh of the draft of

34:17product user survey of 2026. Harrison,

34:20do we have any public comment on this

34:22particular item? Are there any public

34:24comments on item 31?

34:28>> I have one public comment and it's from

34:33>> Thank you. Hello chair grass and

34:35commissioners. So my hands and avenue in

34:39the weather in district 2. I want to

34:41provide a couple of quick comments on

34:43the drafted planning survey that you're

34:44going to be reviewing this evening. um

34:47encouraging more use of our portals is

34:49an important priority for the city and

34:51the draft plan survey is a good way to

34:53understand how we can potentially do

34:55that. two very quick suggestions. First

34:58one is be helpful to understand I didn't

35:00see a question that I listed for this

35:02whether people are using other pools

35:04nearby and why they may be doing so. Uh

35:07my daughter right now actually takes

35:09lessons at Burges pool but a few years

35:11ago we didn't go to the Teen over city

35:14due to more wider scheduling

35:16availability. So there's a question that

35:18can be added that helps in this it may

35:20help us understand that we should do

35:22that our thoughts as well. And the

35:24second one is slightly less helpful. Um

35:27interesting to understand from last year

35:30how many folks who never actually use

35:32our pools responded to an empathic

35:35survey because I think what we'd like to

35:37understand is what does it take to

35:38encourage people who don't use the pools

35:41to come to the pools. If we are getting

35:43good responses from folks who only use

35:44it, that's great. We're getting the

35:46right information. If we're not um it'd

35:48be helpful to work out what we can do

35:50with that survey to structure it in such

35:52a way whether we should be messaging to

35:54encourage that. I don't have a good

35:56suggestion on how to do that and I'm

35:57just throwing out the problem without a

35:58solution but I think it' be useful thing

36:00to do but it'll be helpful to know maybe

36:02last year how many people who never used

36:05it responded

36:07to two helpful ones I believe.

36:10>> Thank you. Okay. I think any more public

36:13comment or any comments on this issue?

36:15Any other public comments on ite?

36:22>> No. Okay. Thank you. Uh with that public

36:25comment is closed and the item is open

36:27for um actually first let's proceed with

36:30the uh presentation from

36:33>> just a super quick do you want to do the

36:35intro Harrison? Um yeah sure I mean just

36:39providing a little bit of information on

36:41the uh on the survey. It's basically the

36:43annual survey that the city is required

36:45to send out every year. Um, want to send

36:48it out so that we could kind of develop

36:50that kind of reoccurring database. Um, I

36:53believe we did add one question onto the

36:56survey um that is kind of focusing on um

37:00where they're kind of getting their

37:01information about the pools, whether it

37:03be our newsletter, mental swim sports

37:05newsletter, um the internet, um those

37:08kind of things. Uh but yeah, basically

37:10rolling out essentially the same survey

37:12that we did last year, making that one

37:14addition. Um and then just kind of

37:16asking for for remove from mission.

37:19>> Yeah. And just to add on to that a

37:21little bit, um there are two surveys

37:23about aquatics that go out every year.

37:25There's the city sponsored survey and

37:28then there's the survey that the

37:29aquatics operator for most women's

37:31sports does as part of their annual

37:34report to um both the commission and the

37:36council. they're required to do that in

37:38their contract. So, um, we've got these

37:41two and so it can be helpful to sort of,

37:44uh, compare and contrast them. Uh, I

37:47think the reason that we don't make a

37:49lot of changes year-over-year is because

37:50you want to sort of track things across

37:53years to see um if they if you could

37:56find trends. But, uh, what we are adding

38:00a question this year about um, where

38:03people are getting their information. Um

38:05if you've looked at the reports or the

38:08results of the survey which we present

38:09back to the commission probably later in

38:12the fall or early in the new year um

38:14there's a lot of really good information

38:16in the free text responses. Um I'll find

38:21it very useful.

38:25So that's our introduction presentation.

38:28Happy I've got the uh the draft survey

38:31which I can put up on the screen if you

38:33want to look at it but it's in the

38:34packet as well. if you have questions.

38:37>> Actually, I don't see it online on the

38:39website. Is it

38:41>> It hasn't got sent out to the public

38:43yet. It's just in draft right now.

38:44>> Oh, okay.

38:45>> Yeah. Yeah. We We bring it to you guys

38:47first.

38:49>> And then we send it out to the

38:51>> Got it.

38:54>> So, this this is it here. It's reading.

38:57I'm sharing it on the Zoom. It's

38:58basically some demographic info. Where

39:01you lived, how long have you lived

39:02there? What is your age? What age groups

39:05are in your household? Uh how often do

39:08you visit the pool, the Bell Haven pool?

39:12When is it convenient on day and time to

39:14visit the Bell Haven pool? Satisfied are

39:17you overall? Same questions for Burgess.

39:21Um and then scroll over that mouse. um

39:26sort of ranking things uh on a scale of

39:30importance from not at all important to

39:33very important with a an option for

39:34don't know all of the different sorts of

39:37programs that are offered um at both

39:40pools. So sort of getting a feel of

39:43whether we're covering things that are

39:45important to people or or getting a kind

39:47of a a ranking of things. And then this

39:50is the extra one. how how are you most

39:53likely to hear about programs and

39:55updates? I think we're trying to figure

39:58out what's the best way to reach people

40:01um about aquatics programs um because we

40:05have several different channels that we

40:06use right now and then uh a couple of

40:10free text responses which are what

40:13changes would make you more likely to

40:15visit a pool and then give us basically

40:18just an open-ended question. give us

40:21whatever you want to give us about the

40:23pools. Um, and then there's a a thing if

40:26they want to be on a list for contact

40:31about aquatics issues or aquatics

40:34events.

40:39>> Okay.

40:42Actually, we can open for commissioner

40:44discussion. We had public comment.

40:47Actually, I just have a question. How do

40:49um uh how do you select who the survey

40:52goes out to? I think you've probably

40:54said it before, but just to review

40:57>> um

40:57>> where does the mailing list come from?

40:59>> We use I think it's in the staff report.

41:02Um we use interest lists from previous

41:05surveys. We use people who have

41:07registered for aquatics classes. We use

41:09people who have registered for

41:11recreation classes in general.

41:14>> Um and we use people who have subscribed

41:17to our newsletter. So, it's a I was

41:21actually here to tell them the the

41:22details about it, but it's a pretty

41:24broad group. We have like 30,000

41:26newsletter uh subscribers. So, that's

41:29people Men Park and not Menal Park. And

41:32then, uh a pretty big group of

41:36recreation users. We also will have

41:39paper surveys and QR codes at both

41:43aquatics facilities and our other

41:45facilities for people who might just be

41:47wandering through.

41:49Yeah, certainly if there are such people

41:52wander around waiting for service,

41:54>> right? And that that's kind of along the

41:56lines of the the public comment like how

41:57do you reach people that might have just

41:59given up? So you have a pretty

42:01comprehensive

42:02>> we but I mean it's finding non-users is

42:06a difficult problem for everybody. I

42:07think I had almost this exact same

42:09discussion at the library commission

42:10meeting on Monday night which is how do

42:12you f how do you find people who might

42:15be interested in the services that

42:17you're providing but who aren't

42:19currently using them. And it's it's

42:20tough. Um there there are ways in in you

42:25know people who do marketing for a

42:27profession there are ways to do it but

42:29there they can be time intensive or

42:32resource intensive.

42:35>> Okay.

42:38>> Yes. Sorry just that um maybe build off

42:41what we talked about YouTube. So for

42:44example expressions folks they would

42:48receive this right because they were

42:49part of the activity. Is that okay?

42:51>> Yeah.

42:52>> So, so it would go out to people who are

42:55in baseball or soccer or whatever,

42:57>> right? It would go out to the people who

42:59have said that they would be willing to

43:02receive email from us. I think there's

43:04an option. I I think there's an option

43:07for class registrants. I have to look at

43:09the registration form to make sure about

43:11that. But yeah, and I do we do remove

43:13people from that list if they they

43:15don't.

43:17And how how do we measure

43:20um

43:22success in terms of like respondence? Is

43:25that something that is that we're

43:28tracking or

43:29>> it can it is I mean we'll we the tool

43:32that we use public input that we use to

43:34send out the survey. It will give us

43:36those open rates, click rates. Okay. You

43:40know, how many people opened the survey

43:42but didn't finish it and then of course

43:44the number of people who finished the

43:46survey. I mean, you know, I'm not a

43:50marketing expert, but I think you're

43:53looking for if you get like a 10% hit

43:56rate, that's pretty good for people who

43:58fill out your survey, which doesn't

44:00sound a lot, but in this case, it would

44:02be 3,000 people or more, which is a

44:05really good rate. and I don't think

44:07we've gotten that many in the past. That

44:10is something I can bring back um like

44:13how many people took the survey last

44:15year. um if it's not in the staff

44:18before.

44:21Yeah, I think I mean personally I think

44:23that would be something that would good

44:25to [clears throat] track just uh we have

44:28it. I again I'm not a marketing person

44:30either and I know that it's pretty

44:32complicated but uh but it would be

44:35important to track that just to make

44:36sure that if things are falling off for

44:38example

44:39>> right people aren't responding to this

44:41survey anymore. I think that's another

44:42reason why we wanted to stick that

44:44question in about how do you usually

44:46hear or how would you like to hear about

44:48wise things um because the pool operator

44:52has their own mailing list um which they

44:54send out um notices and their survey as

44:58well and so we don't want to necessarily

45:03bother people if they don't hear

45:07>> Do you have access to that contact

45:08information or

45:09>> I do not fair date rates. Yeah.

45:16[clears throat]

45:17>> Anybody else?

45:18>> Yeah. I mean,

45:21in terms of um actual survey itself, I

45:23think Harrison is trying to solicit

45:24feedback on

45:27um what is contained in terms of

45:29questions and so on. And this is

45:31basically the same as what was sent out

45:33last year. Correct.

45:34>> Very similar.

45:35>> All right. So, and one of the concerns

45:37was year-over-year we don't want we

45:39don't want to like change kind of the

45:41the rate questions or else you know we

45:44won't be able to compare apples to

45:45apples but maybe we can add a free text

45:48question uh per the commenter around

45:53uh competitor um swim programs in the

45:57area and m in order to kind of I think

46:00uh to solicit the answer um

46:05why Would you choose a cityrun pool over

46:08a private pool and vice versa? I think

46:11because I've also been to Leit a Petite

46:15Baileen and I think they do offer at

46:18least um warmer pools especially for

46:20infants. So, and while um I don't think

46:24we have that specific uh amenity at city

46:28pools. So maybe uh it would be helpful

46:32to kind of solicit that kind of feedback

46:34to try and diversify our offerings to

46:37kind of better meet the need of city

46:39residents. So and again a free text

46:42question is just an optional thing. It's

46:44not going to mess up any of the rate

46:45statistics or the year-over-year things

46:47that we have going. So, I would

46:49recommend that

46:50>> the question that you would ask is um

46:55why would you choose or do you use

46:57another pool and why do you choose the

47:00city pool or is that that country what

47:04you're trying to? Yeah, we got to work

47:06on the phrasing a little bit, but um

47:11what would you like to see at city run

47:15pools that uh is currently not

47:18available? I think that's kind of the

47:19gist of it, right?

47:24>> And that is free text. Yeah,

47:30>> I thought I saw a similar question

47:34uh one on that when uh Harrison when you

47:36were showing the free form there was

47:40something about hey you're not using you

47:43know what would it take to get you to

47:45use the pool or something like that

47:48visiting more often what changes so it

47:50is similar yeah

47:52>> yeah there we go visiting more often

47:57there's potential maybe because I was uh

47:59piggy back on the Paris maybe we have a

48:02pretext before it are there other pools

48:05you use and if so why and then follow

48:07that up with what could we do to visit

48:11our pools more often um

48:15>> I will say this commentary is not new to

48:18me my daughter does water babies but I

48:22do know a number of parents who have had

48:24their children in water babies and then

48:26at some point they transition to 50

48:28billion and I've heard that story

48:33more than a couple times. So I think

48:37I mean and I'm sure that there are other

48:38demographics as well but I guess it's

48:40just one age group but I think I've

48:43heard that much. So uh

48:47trying to catch so I get in. Are there

48:50other pools you use? And if so, why? As

48:54a free text one above this one. That's

48:56almost. And then

48:59change this one from um sort of adapt

49:03this one a little bit instead of what

49:04changes to the programs and facilities

49:06would result from visiting them more

49:08often to what would you like to see? I

49:12mean, I think we're asking that in the

49:13one below. Please tell us your ideas.

49:16But

49:18I don't know what the verge is right

49:20now.

49:21>> Yeah. Another angle is so every time

49:25we've had um team Sheeper here, they

49:28stated that um subscriptions are kind of

49:31their main revenue driver. And we don't

49:34have a question here. Maybe they do, but

49:37uh maybe a question could be also

49:42what would

49:45encourage you to purchase a swim

49:49subscription. What would what is needed

49:53uh for you to purchase a swim

49:55subscription

49:57um at a city run pool versus um or what

50:01is yes some

50:04about subscriptions and and

50:06subscriptions versus driving because the

50:09there you're correct. I remember uh Tim

50:13saying that as part of his presentations

50:16over multiple years that there's a

50:18there's a like sort of a surge of

50:20dropping during the summer on hot days,

50:23but that they do really build programs

50:25at speed. So you're either doing black

50:27swimming or you're starting with lessons

50:29and kind of progressing to the buoy swim

50:32to swim clubs. Um

50:35so how

50:46I think we can do the one about uh fires

50:51you visit and if so why.

50:54Um that's pretty easy to add.

50:58This one is a little sort of a little

51:01squishier delay. Yeah, it's Oh, the the

51:07subscriptions are really in vogue with

51:08businesses nowadays. So, that's a really

51:10good way to capture people and

51:13um so it's a good question.

51:16I mean, it is something that we could uh

51:20if we don't if we don't get it in this

51:22year's survey for the city, we could

51:25talk to the operator about it about

51:27adding it to their survey, but that that

51:29they're probably I don't think they have

51:31as many non-users in their in their

51:33survey group as we do.

51:36So, it it may not get at what you're

51:39asking [clears throat] in the same way.

51:40M maybe just uh travel phrasing then

51:44what would make you more likely to buy a

51:46swim membership instead of uh paying for

51:50each visit.

51:51>> Okay.

51:52>> Um seems reasonable.

51:55>> So what would you make more likely to

51:58buy swim membership instead of paying

52:00for each visit?

52:08And yeah, that could be an optional

52:10open-ended. So,

52:17>> yeah, I just want to second what Justin

52:18said also. I think that's a good

52:20directing question because remember a

52:22long long time ago I would go to

52:23Mananada before they built this pool and

52:26they had the old pool and you know

52:28people will tell you well I I go to

52:30Palaltto because of this this and this

52:32reason and it might just be a little you

52:35might see a trend that people are

52:37missing that are going to another pool

52:38that you're missing here. I think that's

52:40a great advantage

52:41>> and it would you know and we if if there

52:44were sort of a cluster of answers then

52:46you could like investigate why or pass

52:49that along to the operator. Maybe

52:51there's a functional reason why or maybe

52:53it's a scheduling reason why that kind

52:55of program or it's a facility reason you

52:58know that sort of program but it would

53:00be interesting to see if there are say

53:02clusters of answers about why people are

53:04going to others right or there's like

53:07oaks and all that yeah lots of different

53:09places we're kind of competing by

53:11um

53:14any other questions from some issues

53:20But hey, um, next item is is item D2,

53:25the Parks and Rec Commission update and

53:27report out on completed self-guided park

53:29tours. Harrison, do we have any public

53:31comments on this item?

53:34>> Are there any public comments on item

53:36D2?

53:38>> I have one speaker card on item D2 and

53:41it's from Cell.

53:43>> Hello again

53:46in district two. Um so the park tour has

53:49been a great addition. I think the work

53:50plans the commission for doing that now

53:54apologies. Sorry, but I think a tour of

53:56Willow Park is still pending and perhaps

53:59you know commission now you've joined

54:01something you'll be able to do pretty

54:02soon.

54:02>> Actually you just did it.

54:06[clears throat]

54:06One comment maybe you covered it is

54:08because the dog park is uh so popular.

54:11We do have a lot of distance to come

54:12from within park or outside Midland

54:14Park. We have a limited car parking

54:16space there as well. So, one of the

54:18things I've heard is it can in some peak

54:20times for use to dog park. The streets

54:22around it can get busy as well. So, I

54:24don't that's one thing you'll be able to

54:26uh review in your particular tour as

54:28well. Uh but if not, I just wanted to

54:30like add that one thing to it's great if

54:32you have a dog park. It's great. It's

54:33popular. It's useful place to have that

54:36as well. And we may just need to think

54:37about how do we actually um house all

54:40the visitors and where the parking

54:41happens as well because it does

54:42sometimes overl

55:00to report out.

55:03So let me pull this up here. practice

55:13with this

55:16or you can tell how good actually is at

55:18this point I should set up there it'll

55:23make this whole screen here

55:27all right take it away okay so I'll just

55:31run through through my slides and just

55:34tell the next slide I don't know if

55:36there you have two minutes. I'm just

55:37kidding.

55:39Uh so I did that I did the tour couple

55:43weekends ago. Was it the last weekend or

55:44the weekend before? I can't remember.

55:46>> Uh and I picked a few time intent

55:50because I wanted to see how things were

55:52going. You can move to the next thing.

55:54So this I I just grabbed this from the

55:58Google maps and look did. So when was

56:01this rent the park renovated? It has to

56:02have been like within the last year. It

56:05was 2022.

56:09>> No, it's it's more recent than that.

56:12>> It's like a year or a year and a half

56:14ago.

56:16>> Google Maps hasn't updated, right? So,

56:18look at it was just a big

56:20>> construction site where where uh where

56:23the park is now. So, um but uh little

56:27bit to the point that was made earlier,

56:29the access is from Gilbert. There's a um

56:34a walkway from there from Coleman.

56:37There's just a small parking lot of

56:39Coleman and then Elm Street which is on

56:41the side is here and Elm Street is back

56:45over here.

56:46>> Yes. International school

56:48>> and there's a couple of schools uh that

56:50are adjacent. Yeah. The International on

56:53the right where you were pointing the

56:55field the playing field I think is it's

56:57is it the international or the

56:59Ravenswood school? There's a ravenwood

57:00school too, I think. That's

57:02>> Yeah, that's over here. Um, it is the

57:04international schools field, but the

57:09Silicon Valley International School

57:10rents that building from the Ravens

57:13school district. So,

57:14>> okay. It's you can move to the next

57:16list. I think I took photos of uh Yeah,

57:19I took photos of each of the access. So,

57:22to the left is from Willow. There's a

57:24little walkway or bikeway there from

57:27looking from Gilbert A towards the park

57:30and then Coleman that small parking lot

57:33that I mentioned uh and that's you know

57:36just further beyond the parking lot is

57:39Willow Road right so busy a busy

57:42thoroughare and then L on the right

57:45accessing it from the national to

57:49parking lot is on the right

57:52to the next and So, uh, amenities, the

57:56closed playground, more tennis courts,

57:58there's no pickle ball. We just haven't

58:00seen any pickle ball set up there. Um,

58:02there's a basketball court and then the

58:05dog park that was mentioned. Uh, and

58:07then there's picnic areas on water

58:09station and then two bathrooms.

58:13And then, um, the playground was quite

58:17busy. Um, like super busy. It seemed

58:19like all the structures, 10 or 12

58:20structures, I kind of lost count. Uh

58:22were all in use and the kids ranged uh

58:28from maybe preschool to middle school.

58:31Well, not maybe not middle school, but

58:32elementary at least. Um it also seemed

58:35like there was uh there was a lot of

58:37AYSO. I'm assuming the soccer

58:40>> was going on in the field that you saw

58:42earlier in the in the photo. And that

58:45was that was hot. I don't know how many

58:46games. You know, they shorten the field.

58:48It's pretty cute. The kids are playing

58:50around and the families are going back

58:51and forth between the playground and the

58:54field. So, you know, kind of juggling um

58:57you know, the activities their kids and

58:58that seemed to be work working pretty

59:00well. There's a short fence uh between

59:03the uh the soccer field and the and the

59:08park. Uh but there's like a gate or an

59:12opening there and that's how they're

59:13getting, you know, back and forth

59:15between the [clears throat] two areas.

59:17So that seemed to work really really

59:19well. Um it was clean. Um structures in

59:24good condition. Um

59:27you know, I found that the bikes, there

59:30were a lot of bikes. People uh biked a

59:33lot to the park, which is great. Uh and

59:35they were just parking them along the

59:38the again it's enclosed uh playground so

59:40on the fence uh both inside and outside

59:43the the playground. Um and then there's

59:46a next to the um park I saw a uh I think

59:51it's a private daycare center and maybe

59:54they I don't know they weren't in

59:55session. not a real thing just a part in

59:57they are they do okay convenient for

1:00:01them um seemed to accommodate a heavy

1:00:04crowd I think it was about as heavy a

1:00:06crowd as you could expect because of all

1:00:08the activities going on so it was it was

1:00:10pretty cool to see that okay you can

1:00:12move to the next slide and then uh

1:00:14tennis courts were use uh both by kids

1:00:18and adults which is nice and there's

1:00:20some benches outside the tennis courts

1:00:22uh the basketball court is kind of

1:00:24topped in the back and unless you know

1:00:26wouldn't even know it was there. And

1:00:29that wasn't a use although it looked

1:00:30like it was in good shape. Uh the nets

1:00:33were in good shape, the backboards and

1:00:35all. Um you can move to the next slide.

1:00:39And then the dog park um that was you

1:00:43know with good use. Um I don't know

1:00:46maybe maybe 8 to 10 uh 8 to 12 adults I

1:00:50saw with dogs. Uh it was clean.

1:00:54um partially shaded as you can see in

1:00:57the in the photo. Uh the fence was in

1:01:00good shape. The fence between the

1:01:03playground and the dog park is higher.

1:01:07So the fence I think it's about 4 foot

1:01:10mostly around the dog park. And then the

1:01:12fence that that joins the playground is

1:01:15maybe six feet and screen which I

1:01:17thought was kind of a cool, you know,

1:01:19cuz maybe some of the kids would would

1:01:20get scared, I don't know, from the dogs.

1:01:22So, um, that seemed to to be a a rough

1:01:26thought out thing. The doggy bag station

1:01:30was good. There was a watering station.

1:01:33Uh, the enclosure, there's two doors,

1:01:36which I think is good because it allows,

1:01:39you know, they're off leash right in the

1:01:41park, and it gives the owners a spot

1:01:44where the dogs a little bit more

1:01:46contained and they can get them back on

1:01:47leash. So, that that seemed to be uh

1:01:50well thought out. Um and we move to the

1:01:54next sides. And then the picnic areas uh

1:01:57were being used. Not not all the picnic

1:01:59tables were used, but um several were.

1:02:02Uh there are tables both outside the uh

1:02:07the playground and inside the

1:02:08playground. Um the there's some trees,

1:02:12some nice um mature trees. There's an

1:02:15oak tree and a I think it was a laurel

1:02:17tree uh that was labeled. I took a photo

1:02:21of the two labels which I thought was

1:02:23nice. Um, and again, clean and well

1:02:26maintained.

1:02:28So, you can you can go to the next one.

1:02:31And then the bathrooms. Um, took a photo

1:02:34of those two. They were next to the

1:02:37tennis courts. Uh, and a drinking

1:02:40fountain was next to the bathrooms. Um

1:02:43there were garbage and recycling

1:02:44containers next to the bathrooms and

1:02:47also outside the playground area and

1:02:51again they and and then as well in the

1:02:53dog park area. Uh seem to be well

1:02:56maintained. They weren't overflowing. Um

1:03:03that's it for that one. And then uh then

1:03:06I saw that. So this kind of gets to your

1:03:09I think somewhat to the point there were

1:03:11I could only find two bike racks that

1:03:14were actually out towards the Coleman

1:03:16and seeing the parking lot next to the

1:03:20tennis courts. There were no bike racks

1:03:22where most of the activity was was you

1:03:24know again the playground area

1:03:26playground area theoic uh field. Uh, and

1:03:32it seemed like there could be more bike

1:03:34racks, you know, closer to where that

1:03:36activity is. Uh, because again, I saw a

1:03:39ton of a ton of bikes families have been

1:03:41written there on their bikes. Um, and

1:03:44then the other uh big thing I I found

1:03:47was that there is a bathroom code on the

1:03:50doors of the bathroom or there's a code

1:03:52pad, I should say. But and one of the

1:03:55bathrooms was locked the whole time I

1:03:57was there. I don't know if there was

1:03:58someone in it. uh but I never saw it

1:04:00open. The other one looked clean and

1:04:03again well-maintained, but that one

1:04:05didn't require a code. And there seemed

1:04:08to be a lot of confusion with the park

1:04:10visitors around, hey, is there a code?

1:04:12What's the code? And I'm not sure, you

1:04:15know, I don't have any background on why

1:04:18he did that, but um that was I thought

1:04:21narrated. And then maybe um benches

1:04:26within the enclosed dog park. there are

1:04:27no benches

1:04:29uh within the dog park. Would think

1:04:32maybe you know some of the owners might

1:04:33appreciate that. And then the uh garbage

1:04:37and recycling containers.

1:04:40This is maybe more of a knit, but maybe

1:04:43there's a picnic area underneath the

1:04:45mature trees that didn't have any, you

1:04:48know, the garbage recycle was a little

1:04:49bit, you know, a ways away. That's

1:04:52potential area that could could put

1:04:54them. So, those were my uh my um

1:04:59observations. I hiked over there, so I

1:05:01didn't see, you know, I didn't I don't

1:05:03recall seeing a lot of park cars at the

1:05:06entrance on Gilbert, for example, uh

1:05:09because that's the way I came in. Um but

1:05:12I'm I'm a big cyclist and the more we

1:05:15can get people out of their cars, I

1:05:16think the better. And I was really

1:05:18pleased to see the amount of bikes there

1:05:21that were there from 80s. So, those were

1:05:24Hopefully that was helpful.

1:05:27>> It was more than two minutes I think.

1:05:35>> Any u comments from Commissioner's

1:05:38discussion? Great presentation. It's

1:05:40really good to see that.

1:05:41>> Oh, okay. Yeah. No, thanks.

1:05:42>> Much appreciated.

1:05:43>> Well, I was happy to see that the that

1:05:45Will Oaks hadn't been uh visited and so

1:05:48I thought, jeez, I got to go over and

1:05:50visit it, but I hadn't been there. My

1:05:52son's 21, so he doesn't go to the parks

1:05:54very often. Uh, so I hadn't been over

1:05:56there since the renovation, so it was a

1:05:58nice opportunity.

1:06:00>> Yeah. Thanks, Doc, for your

1:06:01presentation. Um, I actually live in

1:06:03District 1, but I go to that park a lot

1:06:05because of my kids just being um one and

1:06:09four, not 21. So, um, yeah, I know I

1:06:13think, um, you kind of showed it, but

1:06:15the tennis courts are there and city

1:06:17runs lessons there. It's pretty it's

1:06:19pretty pretty great. Um I guess to focus

1:06:23on one thing though the the parking

1:06:24issue is interesting because that

1:06:26parking lot is very small. I think

1:06:27there's maybe 10 spaces maximum

1:06:31>> not even right

1:06:33>> but there is uh international school

1:06:36which has a huge parking lot but I think

1:06:38that that's of course Ravenswood school

1:06:40district um and the entrance is very

1:06:44like in the back so you wouldn't even

1:06:46know if it's you were there if you came

1:06:48from Willow Road. So, but you know, if

1:06:51if there is like a large event like you

1:06:53mentioned where you know there's soccer

1:06:55teams playing, multiple families, etc.,

1:06:57it seemed like that would be the

1:07:00appropriate place to kind of handle the

1:07:03overflow parking. I don't even know if

1:07:04the city has an agreement.

1:07:06>> Yeah, we we do have a drone use

1:07:08agreement with uh Ravenwood City School

1:07:11District for the use of the field. So,

1:07:13we program that field um when they're

1:07:16not using it for school activities. they

1:07:19have um their own sort of security

1:07:23parking monitor for during the school

1:07:25day and for during school events. So, as

1:07:27long as it's not during the school day

1:07:30or it's not during um like school

1:07:32events, they're they are open to letting

1:07:35the public use that parking lot.

1:07:37>> Yeah.

1:07:37>> But but it is I think you're right. If

1:07:40you don't know it's there, you don't

1:07:43you have to go back in around.

1:07:45>> Yeah. Maybe if there was a city

1:07:48sponsored event for the soccer fields,

1:07:50um we could also pro provide instruction

1:07:53to use those parking lots as overflow or

1:07:56whatever because I actually just use the

1:07:59side streets which maybe

1:08:03[clears throat]

1:08:04that may be part of the problem because

1:08:05>> that's a that's a good idea though. I

1:08:07think maybe when we do when we do the

1:08:10field allocation process that might be

1:08:12something that we can talk to the like

1:08:13the beso or whoever's

1:08:16>> renting the field.

1:08:17>> I have a feeling that like the folks

1:08:18that have used Willow Oaks pretty

1:08:20regularly, right? Like it sound like you

1:08:21went there on a Saturday. I feel like

1:08:22the I think the AISO families have kind

1:08:24of caught on to that.

1:08:26>> Yeah. And I think that might have been

1:08:27why you didn't see quite as big of the

1:08:28impact of the parking lot on Coleman is

1:08:30because a lot of those AISO families

1:08:31have been going to that field for so

1:08:33long now that they all know about that

1:08:35parking lot in the back off of Gilbert

1:08:37and they all kind of park there

1:08:38especially on weekends because as Nick

1:08:39mentioned it's basically to the public.

1:08:41>> No, and that that parking lot I recall

1:08:44the international schools parking lot

1:08:46wasn't full but it was certainly being

1:08:48used right. Yeah. It wasn't a session.

1:08:51school was.

1:08:51>> Yeah. So, and then the Coleman that was

1:08:56packed and there were people kind of

1:08:58holding in doing drop off thing, you

1:09:00know, that and then it's just a tight

1:09:03area.

1:09:04>> Sometimes people [snorts] squat. I turn

1:09:06around also and park there. [laughter]

1:09:09Seen that before. I used to park on the

1:09:10international school a long time ago

1:09:11when I my kids play soccer. So,

1:09:14>> yeah.

1:09:16>> Great. and actually mentioned like

1:09:18actually just racket sports and the

1:09:19tennis sports. Somebody spoke before our

1:09:21commission last year. He actually goes

1:09:25and um takes down lines for pickle ball

1:09:28and plays pickup games there as well.

1:09:30But so a lot of people want to play. So

1:09:33that's something we'll we'll deal with

1:09:35as a commission [clears throat]

1:09:37sometime. I was just pleased to see when

1:09:39you So there was a lesson. Oh, I didn't

1:09:41mention that, but there was it appeared

1:09:43to be a lesson on one of the courts. So

1:09:46maybe that was a lesson.

1:09:48>> Yes, it is.

1:09:51>> Oh, yeah. Actually, yes. St. So what are

1:09:53the guidelines for um uh pickup lessons

1:09:57on those four courts at Willow Oaks?

1:10:00>> Pickup lessons not allowed.

1:10:02>> Yeah. So yeah. So if you are basically

1:10:06if you're using the course for

1:10:08commercial purposes, you have two

1:10:09options. You are either like a contract

1:10:11instructor with us or you know working

1:10:13with the city in terms of offering that

1:10:15sort of programming whether it's a city

1:10:16offered class contract instructor or

1:10:18your other option is to book the court

1:10:21reservation um for commercial purposes.

1:10:24So we have an option to book the court

1:10:25for recreational purposes and commercial

1:10:28purposes with the commercial rate being

1:10:30slightly more than the recreational

1:10:31rate. Those folks that aren't giving

1:10:33lessons um should be booking the courts

1:10:36under the commercial rate and then they

1:10:37should be bringing um they get sent an

1:10:40email that has like proof of reservation

1:10:41and you know they should be able to just

1:10:43pull out their phone and show that book

1:10:44of reservation that they have a

1:10:45commercial reservation for giving the

1:10:47the private lesson.

1:10:48>> And is there a limit on how many of

1:10:49those courts can be booked at once?

1:10:51>> Uh yes. So at all of our at all of our

1:10:54parks um we basically half of the courts

1:10:57are reservable and the other half of the

1:10:59courts are strictly drop in. So while

1:11:02Oak right there's four courts. Two of

1:11:04the courts are reservable. Um and of

1:11:06course if the courts aren't reserved at

1:11:08the time you're going the wrong to play

1:11:09drop in. Um two of the courts at both

1:11:11Willow and Elon are strictly drop in.

1:11:14They're not reservable for recreational

1:11:15or commercial purposes. They're

1:11:17basically just always there for folks to

1:11:18play drop in. Kelly we have two courts.

1:11:20So it's essentially one is the dual use

1:11:22pickle ball and then the other one is is

1:11:24recurable. So

1:11:28great.

1:11:31I have thanks for the presentation and I

1:11:34live in uh district four but I have

1:11:38three kids under five so I really like I

1:11:43go to those playgrounds basically

1:11:46frequently and many times a week.

1:11:49>> Sure.

1:11:49>> Yeah. And I think one observation is

1:11:53like even at uh over weekend at at

1:11:58noname day I think during the bus time

1:12:03the parking lot for the intern S Valley

1:12:06International School is almost full.

1:12:09Yeah. Yeah. I think and I like the idea

1:12:12if we can have some signage at the

1:12:16parking lot in front of the tennis court

1:12:20to uh guide the overflow parking to

1:12:24other parking lot may be may be helpful

1:12:27because this parking lot seems safe

1:12:32street parking.

1:12:34Yeah. And I think the there another

1:12:37there is like I live in district 4 but

1:12:41our family and like a neighbors and f

1:12:44like a kids friends uh do frankly go to

1:12:48like other playgrounds because I think

1:12:51this will playground new playground and

1:12:54the Burgess Park playground are probably

1:12:57the only three kind of newly renovated

1:13:01playgrounds in the whole city. and other

1:13:05playgrounds are aged. So those

1:13:08playgrounds become more and more popular

1:13:12and not just for play and play days and

1:13:16but also for birthday parties as well.

1:13:18Yeah.

1:13:20>> Yeah, that's absolutely correct. Those

1:13:21are the three mostly in order uh in in

1:13:25order of newness. It's burkus oaks and

1:13:30>> for the we have of the the

1:13:34playgrounds.

1:13:35>> We had just one more comment from the

1:13:38about the bench benches inside the dog

1:13:41park. There's is a technical perspective

1:13:45that

1:13:47uh not uh placing benches inside the dog

1:13:51park because some dogs may jump

1:13:55>> jump at the steps don't jump like over

1:13:58the fence but

1:13:59>> they jump over the fence.

1:14:01>> Yeah, it depends on the height of the

1:14:04fence as well. Yeah,

1:14:06>> right there.

1:14:07>> And I think that's probably why the

1:14:08fence in between the playground and the

1:14:10dog park is taller than the other fences

1:14:12just to make sure that

1:14:14>> both kids aren't going to go into the

1:14:15dog parking.

1:14:19>> That's fair. Yeah, I just Yeah,

1:14:22>> there's actually two benches in the dog

1:14:23park, but it's far away. It's towards

1:14:26the pathway entrance, but it's

1:14:29>> but not inside the enclosed

1:14:33seen that. Huh.

1:14:34>> Yeah. Yeah. It's not by the entrance of

1:14:35the dawn park, but um all the way on the

1:14:38side, but okay.

1:14:39>> Yeah, I think uh Young Don's point still

1:14:41remains.

1:14:42>> Yeah,

1:14:42>> probably a reason for that.

1:14:43>> Well, that's fine. Yeah, I just was

1:14:46doing it with thoughts and we have a

1:14:48small dog that

1:14:51even with that help would not be able to

1:14:53fence. So, I I can understand.

1:14:59>> Okay.

1:15:00All right. Um, with that, uh, this issue

1:15:04is closed. Thanks for the presentation.

1:15:07Um, so, uh, let's go on to regular

1:15:11business. We have item E1, approval of

1:15:13the August 26 meeting minutes. Harrison,

1:15:16if we have any public comments on this.

1:15:18>> Are there any public comments on item

1:15:20E1?

1:15:23>> No public comments. Uh, do we have um

1:15:26any motions to approve the minutes?

1:15:28>> I just wanted to make a comment. Sorry.

1:15:31So on the minutes because I did

1:15:33compliance, but I did not.

1:15:36>> Oh, but I saw my name as being absent

1:15:38and I wasn't an official.

1:15:40>> Oh,

1:15:41>> so I think that should get struck.

1:15:43>> That's a good point. We don't want to

1:15:44impact your attendance record.

1:15:46>> That too. Yes.

1:15:47>> Yes.

1:15:49>> I can make a note that we will amend the

1:15:51minutes to show uh that commissioner

1:15:56was was not absent.

1:15:59Just

1:16:00>> just not part of the commission. Yeah.

1:16:03>> Had not been on.

1:16:04>> Okay.

1:16:06>> Pending amendment

1:16:08>> or as amended.

1:16:10>> As amended. I will then move to approve

1:16:12the minutes from the August 26th, 2026

1:16:16meeting.

1:16:20>> Do we have a second for that?

1:16:22>> I'll second that.

1:16:24>> So, we have a motion made by

1:16:26Commissioner Vanir. Uh, sorry, Vice

1:16:28Chair Van Beerren and seconded by Chair

1:16:31Grass to approve the minutes from the

1:16:33August 26, 2026 meeting as amended. Um,

1:16:39Commissioner Chung, how do you vote?

1:16:42>> Approve.

1:16:43>> Uh, Commissioner Hubble, how do you

1:16:44vote? Approve. Commissioner Lee, how do

1:16:46you vote?

1:16:47>> Approve.

1:16:48>> And, uh, Vice Chair, how do you vote?

1:16:51>> Approve.

1:16:52>> And Chair Grass, how

1:16:54>> approved. The motion passes. Thank you.

1:16:58>> Okay, great. Next is item E2, review and

1:17:02recommend updates to the event

1:17:04sponsorship policy. Harrison, do we have

1:17:06any public comment on this issue?

1:17:08>> Are there any public comments on item

1:17:10E2?

1:17:14I see no comments.

1:17:16>> All right, great. Thanks. With that,

1:17:18public comment is closed. the item is

1:17:21open for uh your report to start first.

1:17:25So,

1:17:25>> so um I'll start I'll start it off and

1:17:28then I'll kick to Harrison a little bit

1:17:30for some some on the ground news. Um so

1:17:34we we uh revamped our event sponsorship

1:17:39policy coming out of COVID. Coming out

1:17:41of COVID, our events were purposely

1:17:44small because we were rebuilding them

1:17:46and we wanted to

1:17:49um provide more opportunities sort of at

1:17:52the lower levels of sponsorship because

1:17:54that's where we thought we were going to

1:17:57get sponsorship. um as well as provide

1:18:00opportunities for um organizations to um

1:18:04donate in kind uh sponsorships. um our

1:18:09attendance at events, at communitywide

1:18:12events especially has grown in the last

1:18:15couple of years um pretty uh

1:18:17significantly as you saw in the report

1:18:20and uh Harrison can relate uh his

1:18:23experience going out and seeking

1:18:25sponsorships for the community fun.

1:18:30>> Yeah. Yeah. So I think kind of part of

1:18:31the reason why this all came up was as N

1:18:33mentioned like we were kind of working

1:18:34on trying to get sponsorship and

1:18:36sponsorships and trying to kind of

1:18:37collect some funds and we ran into a

1:18:39couple of organizations that you know

1:18:41were were willing to donate a little bit

1:18:44more than what we were originally asking

1:18:46for. And I think part of that was

1:18:47because the policy kind of limited us in

1:18:50terms of they kind of capped us at a

1:18:52certain amount based on the amount of

1:18:54attendees we were potentially having for

1:18:56the event. and kind of as Nick

1:18:57mentioned, it was a policy I think that

1:18:59was kind of developed to kind of be

1:19:01geared more towards kind of smaller

1:19:02businesses because that was kind of our

1:19:04thought process at the time. But yeah,

1:19:06it became pretty clear, especially with

1:19:07this fun that like there's some

1:19:09opportunities for us to potentially get

1:19:10sponsorship of kind of resources from

1:19:14folks that are willing to kind of donate

1:19:17some some large sums. So, I think it was

1:19:19kind of a thing for us to retake a look

1:19:21at that policy and kind of if there's

1:19:24organizations and folks around the

1:19:26community that are kind of willing to to

1:19:29kind of help us fund some events,

1:19:32special events, things like the fun run,

1:19:34things like our, you know, citywide

1:19:35events. Um, I think the goal for us is

1:19:37to hopefully be able to kind of utilize

1:19:39their their willingness to to kind of

1:19:42give back to the community.

1:19:43>> So, so thanks Harrison. So the draft

1:19:46that we have before you is our sort of

1:19:47attempt to do that. Um so we adjusted

1:19:51the um attendance levels a little bit

1:19:54up. Uh we built in we we moved the

1:19:57amounts for the different levels a

1:19:59little bit up and we added another level

1:20:01which is like a series uh or title level

1:20:05sponsorship. So that song if they wanted

1:20:07to sponsor all of the summer concert

1:20:09series could if they wanted to sp

1:20:11sponsor all of the Halloween week events

1:20:14they could. If they wanted to sponsor

1:20:17like the the um the end of the year

1:20:20events right at the season of the campus

1:20:23and photos with Santa they could use

1:20:26snowflake. Um so that's that's sort of

1:20:30what what we were what we were trying to

1:20:32do with this update. So I can pull up

1:20:35the um

1:20:39the name

1:20:41go sort of it's not red line it's purple

1:20:44lined version um of the of the policy

1:20:49and you can see uh basically

1:20:53not really changing any purpose uh a

1:20:57little word clean up there saying

1:21:00application to interest form and then

1:21:02really this is what we're talking about

1:21:05um changing the um number of attendees

1:21:09for the different years, making them

1:21:11higher um to reflect more of what we're

1:21:14starting to see at the events, raising

1:21:16them slightly. 250 is kind of the what

1:21:21people sort of started at. Um but

1:21:25keeping um the ability for for PE for

1:21:28organizations to sponsor with inind

1:21:31donations. In kind donations would be

1:21:33things like um they come and they uh

1:21:36table at the event and they um put us in

1:21:39their newsletter or they um they they

1:21:44give swag to to give away to event

1:21:46attendees or they volunteer to help us

1:21:49at the event and so we give them a shout

1:21:51out on the marketing materials. So we're

1:21:53we're still preserving those uh

1:21:55opportunities for people. It's not like

1:21:58we're just trying to give it all away.

1:22:00Um but we we were trying to give some

1:22:02opportunities for uh like title or

1:22:06series sponsorships because we had had

1:22:09some inquiries about that and didn't

1:22:11have anything in our policy that would

1:22:13allow that. It would have tough out that

1:22:15um $5,000

1:22:18for the larger event, but no sort of

1:22:20opportunity to do the whole series. And

1:22:23there had been interest in doing that in

1:22:25the past. that for instance had

1:22:27sponsored the summer concert series for

1:22:29a while. Um trying to think of other

1:22:32ones

1:22:35I think the the the chamber of commerce

1:22:38that sponsored them when we had chamber

1:22:40of commerce um had sponsored a summer

1:22:43event downtown. So that there were some

1:22:46sort of title level sponsors in the past

1:22:50and then that's that and then just

1:22:53adding that platinum uh the the sort of

1:22:56perks for the platinum sponsorship um

1:22:59are basically giving the sponsors some u

1:23:02some time to address the crowd from the

1:23:05stage uh with with approval of their

1:23:07text and then um a banner that they can

1:23:11put up um near the stage say to the

1:23:14summer concert series and uh we give

1:23:17them the ability to have a banner uh

1:23:20downtown on our on our campus banks.

1:23:26That's pretty much

1:23:29it. So, as you can see, we we updated it

1:23:34in 2024,

1:23:37so it it hasn't been that long. Um

1:23:42just a couple of years it's a change.

1:23:45Happy to answer any questions for show

1:23:48stop on section but if you want to guess

1:23:53>> why 900

1:23:55>> is I don't know it just I guess the

1:23:57number bothers me but I guess

1:23:59>> rather than a thousand. Yeah.

1:24:00>> I don't know. I talked to to to so Jen

1:24:03Maso who does our communitywide events.

1:24:05>> Okay. um gave us the numbers.

1:24:09>> So I guess because maybe

1:24:13that's a really good question. I don't

1:24:14know why.

1:24:16I really don't know.

1:24:17>> I trust her. I don't know.

1:24:20>> I I trust her on that. I guess for the

1:24:22platinum tiers, can we just would it

1:24:24make sense to make them all just plus

1:24:27because even if [clears throat] it's a

1:24:28small event, someone wants to give the

1:24:29city, I don't know, more than a

1:24:31thousand, why cap it?

1:24:357,000 plus. Oh, I see what you're

1:24:36saying. Yeah. So, instead of instead of

1:24:38putting a cap on it, say $7,000 or more

1:24:40or $1,000 or more for the for 1,000 or

1:24:44more,

1:24:45>> 3,000 or more, 7500 or more.

1:24:47>> Yeah. Only for Yeah, because we have it

1:24:49on tier S, but we don't have it on the

1:24:51other.

1:24:52>> Exactly.

1:24:52>> Got it. Got it. And

1:24:57um Well, it's not technically

1:25:06And like for the series sponsorships, if

1:25:08someone's giving us 10,000, maybe it's

1:25:10like

1:25:14I know we have this listed, but um

1:25:17>> we will have Nick Shagg escort you to uh

1:25:21you know down Santa Cruz. Uh

1:25:24>> aware.

1:25:26Yes.

1:25:28So, I don't know if you could put like

1:25:29a, you know, extra special thing here. I

1:25:33mean, I was I was I was kidding, but

1:25:35like if like a

1:25:38something special. I don't know.

1:25:39>> We work really hard with the the folks

1:25:42who give us um who sponsor. So, there'll

1:25:46be a lot of back and forth about what

1:25:47the banner looks like and when they can

1:25:49talk and what they can say and want to

1:25:52talk here, to do this. So Jen does a

1:25:55really good job of reaching out to the

1:25:57folks who are sponsors even at like the

1:25:59$250 level to make sure that we got we

1:26:02did a lot of work to make sure the logos

1:26:03look really good on the t-shirts when

1:26:05Harrison was doing the fun run and those

1:26:07were those were those were folks who

1:26:10were just giving us you know$1200

1:26:13>> like hundred bucks. So so we we do staff

1:26:16will make extra effort. Absolutely.

1:26:21But I also wanted to give us a little

1:26:22bit of flexibility to not like capture

1:26:24everything in a policy because that

1:26:26would let a student do it.

1:26:28>> Oh yeah. Yeah. So that that's kind of

1:26:29what I meant. So if you are platinum um

1:26:34uh

1:26:36maybe we can put something in that says

1:26:39um well

1:26:42kind of two miles about that because I

1:26:44don't want to just promise I'm going to

1:26:46name everybody I'm going to name my kids

1:26:48after something. So

1:26:51I'm not having

1:26:54>> the arrow

1:26:56sell off. Um so let me think about that

1:27:00a little bit.

1:27:03>> Do have we defined the series? Is that

1:27:05something that

1:27:06>> Yes, we did.

1:27:07>> Is that an effect?

1:27:08>> Yeah, we did define the series. Um I

1:27:11think it is

1:27:17modify. I think we did in the staff

1:27:20report

1:27:23and these are all the I think it has to

1:27:26do with

1:27:28um

1:27:30go

1:27:32is in the policy I know it's in the

1:27:34staff report series is fine it's bas

1:27:38basically a title level sponsor

1:27:42and this would be for the next calendar

1:27:46year is that

1:27:47>> right so this This is a a city policy,

1:27:51so it would have to go to um the city

1:27:54council for approval. So, we're bringing

1:27:56it here for your comments and

1:27:58recommendations and then we will take it

1:28:01to the city council hopefully in October

1:28:05um so that we could maybe uh have it in

1:28:09place for um we're probably too late for

1:28:13Halloween and Halloween week events

1:28:15because they're already producing the

1:28:17marketing materials for those. We may be

1:28:19able to catch um the the end of the year

1:28:23right at season ones, but most likely

1:28:25it's going to be through next year

1:28:27starting in um

1:28:30with the uh spring fest

1:28:33which is the first big one of the year

1:28:36springfest and layout.

1:28:38>> And are these funds dedicated just to

1:28:42the specific event?

1:28:43>> That's correct. So we will actually

1:28:46create uh an account

1:28:48um have our finance team create an

1:28:50account to receive the funds and create

1:28:52an expenditure account to expend the

1:28:55funds for for the event. So it gets its

1:28:57own little special code. It doesn't just

1:28:59go into the slush fund

1:29:02>> now that we have slush funds.

1:29:04>> So So what if

1:29:06edge case but like um what if someone

1:29:08contributed $100,000 to the fund run but

1:29:12we don't use it all. what happens to

1:29:15probably talk to my finance team because

1:29:18I don't know that first of all past a

1:29:20certain amount of uh money that is given

1:29:23in city council has to accept it. So,

1:29:26it's not like it's just Nick making uh

1:29:29deals with his cousin or something for

1:29:30the for the fun. So, so it has to it has

1:29:34to be accepted by the city council and

1:29:36passed a certain policy by policy passed

1:29:39a certain amount. The city council has

1:29:41to accept it. Um so, they would have a

1:29:43say at that point, but I mean something

1:29:46like that it would probably be like we

1:29:48don't need that much money um for for

1:29:52the fun. So, um I think we spent what

1:29:57under $10,000

1:30:00on if we're not counting staffing was

1:30:02probably like $8,000 I think.

1:30:03>> Yeah,

1:30:08>> it'd be nice to pay for staffing because

1:30:10that's significant, right? Police

1:30:13>> it is, but it gets trickier. If we have

1:30:17the account codes, we can charge against

1:30:18the account codes for that. So that if

1:30:20that's possible with that sort of

1:30:22creating the accounts, but it's it

1:30:24hasn't come up in my experience so far

1:30:28with the city. Of course, I've only been

1:30:30with the parks and theme for five years.

1:30:34So um but I haven't heard that like

1:30:38sponsor money paying for staff. I I

1:30:41don't know about time.

1:30:46I the platinum sponsor level for zero to

1:30:50900 is too low because I think the value

1:30:53is really great and I think it makes it

1:30:55a no-brainer where you get your business

1:30:57on a banner on Santa Cruz app. The fact

1:31:00that the platinum sponsor uh package

1:31:02options they need to be the same across

1:31:05the board for all the different tiers.

1:31:08Right? So you scroll down towards the

1:31:10bottom

1:31:12on that and you get to those three check

1:31:14marks on the bottom where they get to

1:31:16stand up on stage and speak and they get

1:31:19banners and promotional equipment and

1:31:22two consecutive weeks. I think that if

1:31:24we have an event that's 900 people and

1:31:26it's a thousand versus an event that's a

1:31:28thousand people at 3,000.

1:31:31So you would recommend like having

1:31:33having those platinum level um benefit

1:31:38having the banner specifically the Santa

1:31:40Cruz banner benefit only being for like

1:31:43C and S or or having the minimum

1:31:48threshold be higher like so A and B

1:31:51maybe it's closer to the same or

1:31:53something I don't know what the answer

1:31:54is. Um I Harrison for the fund run the

1:31:59people who wanted to give more money

1:32:01there were tears outside of what we

1:32:03could accept.

1:32:07>> You're acting like what we did for those

1:32:09folks.

1:32:09>> Well, we couldn't really

1:32:11>> No, like it was basically like Yeah. So

1:32:13I believe the fund run I think the most

1:32:15that I was able to accept for like our

1:32:16gold tier sponsors at the time I believe

1:32:18was 500 homes. So it was kind of like

1:32:20that was the biggest sponsorship

1:32:22donation that they could make.

1:32:26outside of like a kind of donations.

1:32:32>> So Justin, I see what you're asking

1:32:33though like is I see this as a supply

1:32:36versus demand thing. So I would ask

1:32:38staff are we do we have enough people

1:32:42that are sponsors and should we raise

1:32:44the price or would we you know do we not

1:32:48have that kind of demand for

1:32:49sponsorship?

1:32:50>> We we we had demand One of the factors

1:32:55was the fun where

1:32:58>> we're going out and soliciting and

1:33:00they're voting. Oh, that's all

1:33:05>> sure.

1:33:09That sort of brought us up a little

1:33:10short. I think you know we have the

1:33:12opportunity to come back again. We

1:33:14haven't done it at this level. So this

1:33:16is our first attempt to try to adjust to

1:33:19changing demand. And I would think that

1:33:22if we went out there this level and

1:33:24suddenly there were people all over

1:33:26saying, I want to be a platinum sponsor,

1:33:29we would probably start to think about

1:33:30that a little bit about changing it um

1:33:33as we did with the previous policy. You

1:33:36don't want to change it every year,

1:33:38right? But you want to adapt to what's

1:33:41going on out there. So, um I think your

1:33:44comments about um sort of changing the

1:33:48benefits to be sort of for C and S are

1:33:51good ones or or even for A and B just

1:33:55having like the platinum sponsorship

1:33:58package options be like compares the

1:34:01different leather letter levels, right?

1:34:04So if they just give a thousand to their

1:34:06platinum sponsor, they can speak for the

1:34:09two minutes and they can have like the

1:34:12premier banner placement, but maybe the

1:34:15city won't, you know, dedicate all the

1:34:17resources necessary to have the banners

1:34:19downtown, the banners come for two weeks

1:34:22and then maybe we hit a certain level

1:34:25above that and that's where we start to

1:34:26work on that just because I know there's

1:34:28a lot of city resources that go into

1:34:30each one of those items. Yeah,

1:34:31>> I think adding the plus actually helps

1:34:34>> with that. Um, but I I will I can go

1:34:38back to the team and I think that's a a

1:34:40good point to bring up and I will go

1:34:42back to the team and ask them um what

1:34:45makes

1:34:45>> it what makes sense.

1:34:47>> Does it make sense to even just define

1:34:49these values as tiers? Can't we just

1:34:54do it event by event?

1:34:58>> Really? Um, I think we're sort of

1:35:01adapting the policy that was already

1:35:03there,

1:35:04which is why we went with this with with

1:35:06adding a precious metal rather than just

1:35:09sort of going bit by bit. Also, it might

1:35:11be um because we're not um we're not

1:35:16sure what future you you try to sort of

1:35:19future proof it a little bit. So, you

1:35:21don't know exactly what events we might

1:35:23be doing. Maybe there's a

1:35:27famous pickle day or something and that

1:35:30comes along and we we haven't. So if we

1:35:33defined all of the events by name, we're

1:35:35kind of locking ourselves in, I guess,

1:35:36is what I was saying. But at the same

1:35:38time, a lot of these changes were

1:35:41prompted by the fun run. But fun run

1:35:43would fall into tier A based on if if

1:35:47you're just counting runners as event

1:35:49attendees. Maybe we're counting people

1:35:52who just show up.

1:35:54It gets a little I don't know how you're

1:35:57counting event attendees, but let let's

1:36:00say we use runners and there were 150.

1:36:03We're not doing much better to kind of

1:36:05fix the issue because if 500 was too

1:36:09little for the fun run, we we're now

1:36:12saying a thousand is our platinum level.

1:36:14So, we're not solving the issue. I don't

1:36:16think well a,000 bucks

1:36:21if they want to go more than a thousand,

1:36:22they could. Um I I think the idea was we

1:36:26wanted to try to address some of the

1:36:28issues, but we didn't want to overreach.

1:36:30So this it could be iterative. Um we

1:36:35don't have tons and tons of people sort

1:36:38of coming to us saying hey do you want

1:36:40to sponsor events? So um but we did find

1:36:44when we went out and asked people about

1:36:46sponsoring events we did get a really

1:36:48good response. So and we have had a good

1:36:50response for these like um inre the bri

1:36:55basketball tournament. We've gotten

1:36:56really good response for that

1:36:58responsorships. So, I think it's a

1:37:00little bit twofold. We sort of give

1:37:03ourselves a little more room to buy

1:37:05policy, be able to accept more money,

1:37:07and maybe we spend some more time going

1:37:09out and asking for it as well,

1:37:12especially as things get kind of fun.

1:37:15>> Yeah, I just I I think I totally agree.

1:37:18Um, but I an egg hunt is very different

1:37:21from a fun run. and and um I I think

1:37:27event attendance is the wrong metric to

1:37:29kind of gate these tiers. Um so

1:37:34again putting it to the discretion of

1:37:36the event uh the the the person who does

1:37:40amazing events would be one option or

1:37:44kind of changing the tiers to use a

1:37:47different metric as in um I don't know

1:37:50like a Christmas tree event would be

1:37:52like

1:37:53I don't know how you would describe that

1:37:55one like a mass citywide event versus

1:38:00uh Yeah. Yeah. This is again I I just

1:38:03think this metric is not going to work

1:38:05and we're going to have to change it

1:38:06next year. So

1:38:09>> or or could we fix it by just putting a

1:38:11plus on $1,000 platinum expense of

1:38:14sponsor,000 plus 3,000 plus for tier B.

1:38:18So just put a plus on there so you leave

1:38:20it open.

1:38:21>> But everyone's going to do platinum for

1:38:24a fun run event that has 200 runners,

1:38:26let's say,

1:38:26>> right?

1:38:27>> And then everybody's going to be

1:38:28speaking and having a downtown banner.

1:38:30So, right.

1:38:32>> Yeah.

1:38:34>> So, that's that. We didn't really think

1:38:36about that

1:38:38problem to have.

1:38:39>> They're good problem to have.

1:38:40>> We got to limit the speaking time for

1:38:42the the

1:38:46>> sponsor. That would be a good problem to

1:38:48have.

1:38:55>> I mean, yeah, I guess we need an

1:38:57official policy though of some sort.

1:38:59That's why we need a document.

1:39:00>> Yes. So I think you just keep the tiers,

1:39:03right? But then say egg hunt is a tier C

1:39:07event while fun is a tier B event. So

1:39:10when we publish the city is doing a

1:39:13specific event, we just say this is the

1:39:15type of

1:39:15>> Oh, I see what you're saying. We can do

1:39:17that. We don't have to sort of

1:39:18retroactively

1:39:20uh count and say um I mean we'll we'll

1:39:24do our best guess. We won't try to

1:39:26inflate. We won't say that that the fund

1:39:28run is a tier estimate necessarily

1:39:30because we're not really expecting there

1:39:32to be, you know, um

1:39:35more than 3,500 people um or or or a

1:39:39tier C event. We're not expecting that,

1:39:41but that would be disingenuous.

1:39:43But we could say um you know we got

1:39:48150 runners plus you know 50 or 60

1:39:52people last time. So we got like maybe

1:39:54200 or 300 and we know we're going to do

1:39:57all of this um uh promotion for it.

1:40:01We're really going out. We're really

1:40:02going to go hard to try to get people to

1:40:04sell out. We're going to sign up maybe

1:40:07700 runners. And so I see what you're

1:40:10saying. We could we could when we go out

1:40:12and advertise the event, we get to pick

1:40:14the level, right? We're not like

1:40:16measuring and then going and saying,

1:40:18>> "Yeah, you're not gated by the the

1:40:20metric. You're you're just classifying

1:40:22certain events as certain tiers and then

1:40:24that's it." So, so could I suggest for

1:40:27the wording instead of saying three

1:40:29sponsorship tiers based on estimated

1:40:31attendance and the overall scale, why

1:40:32don't you just say based on the overall

1:40:34scale and then you define the scale and

1:40:37then remove the categories typical

1:40:39attendance

1:40:41and just so that leaves it open.

1:40:43>> Yeah. Then okay, I see what you're

1:40:45saying. So take out uh based on the

1:40:47overall scale of the event,

1:40:49>> right? That's it.

1:40:50>> Exactly. And which is vague enough to

1:40:52>> Yeah. And then you still have a policy

1:40:55>> the wiggle room.

1:40:56>> Yeah. Um I do like the just to go back

1:41:00um to kind of tar if you will the

1:41:02benefits of the platinum

1:41:05uh based on you know the size or what

1:41:09would you call it the scale of the event

1:41:10right that I think makes a lot of sense

1:41:13and it also is consistent with well gez

1:41:16if it's a big event 5,000 10,000 people

1:41:19having a banner over you know a banner

1:41:23on the Santa Cruz app that that makes

1:41:26sense because there's a lot more people

1:41:27that are involved and they would

1:41:28recognize it. You know, it seems to fit

1:41:31nicely and and then having the smaller

1:41:34the smaller events, the platinum

1:41:36benefits for the smaller events don't

1:41:38include all that stuff and it also gets

1:41:42to the point made about city resources,

1:41:45right?

1:41:47>> Yeah. Harrison, do you have an idea of

1:41:48what it costs to rent a bank for two

1:41:51weeks?

1:41:52>> Uh, yeah. I will say if we're charging

1:41:54$1,000 and they're getting two weeks of

1:41:56a banner, uh I think a oneweek banner is

1:42:00I want to say $295,

1:42:03$395. So for two weeks basically for

1:42:07their banner for their banner and then

1:42:08getting all the other things on top of

1:42:10that.

1:42:11>> So that so it kind of does make sense to

1:42:13make maybe the banner the Santa Cruz

1:42:15banner be for uh tier C or or series. is

1:42:21a big big one.

1:42:22>> Okay.

1:42:23>> As defined just by scale.

1:42:25>> As defined by if the sponsor is 1,000

1:42:28plus

1:42:29>> and it's a tier event, they could get

1:42:32event.

1:42:33>> No, that's not tier. It doesn't get

1:42:36that.

1:42:37>> Oh, no. They could buy a thousand

1:42:38though. But if they're still giving

1:42:405,000 for an event of that size, then

1:42:42maybe we talk about it. like it could be

1:42:45option.

1:42:46>> I'm sure we can work

1:42:49for

1:42:54>> Well, again, as you as the event gets

1:42:57organized, you'll adjust the scale to

1:42:59how much interest the scale could get

1:43:01bigger once you advertise it and say,

1:43:03"Okay, this is going to be a big event

1:43:06scale."

1:43:08>> All right. So, should we um I guess are

1:43:11we going to mark this up now and vote on

1:43:14it or you want to come back in the next

1:43:15meeting for a vote?

1:43:16>> Um I think I've got enough, but I think

1:43:19there's enough changes that maybe I do

1:43:21want to bring it back one more time

1:43:23before [clears throat] you guys look at

1:43:24it again just so that nothing gets lost

1:43:26in translation because sometimes I make

1:43:28notes

1:43:29>> um and then I make them.

1:43:32>> So, [laughter] that'll give us one more

1:43:34check in. I there's no, like I said, I

1:43:36don't think there's a huge time crunch

1:43:38on this. Yeah.

1:43:39>> Um because we're not going to be able to

1:43:41do it for the events um at the end of

1:43:44this year anyway. So the if the council

1:43:46can see it in November, they'll we'll be

1:43:49okay.

1:43:50>> Okay. So we can reagent that.

1:43:52>> Yeah. So we can bring it back. Yeah.

1:43:55>> Okay. Affirmation from uh commissioners

1:43:58on that. Yes. Reagendaize. Not a vote.

1:44:01Okay.

1:44:03Have an affirmation. Um, and then let's

1:44:05move on to

1:44:09let's see item F1. Repeat the parks and

1:44:12recreation commission work plan as

1:44:14approved by city council September 15th.

1:44:17Yay.

1:44:17>> So yeah, approved as submitted. So no

1:44:21changes made by the council. Uh the

1:44:23council did thank all of the commissions

1:44:26for thoughtful work plans that sought to

1:44:29tie into the city council's work plan

1:44:31and work plan goals. They appreciated

1:44:33that. They also called out collaboration

1:44:36between commissions and were uh

1:44:39encouraging that. Um so, uh good job you

1:44:44guys. Um they they saw it. Uh and it's

1:44:48not like they they don't comment when

1:44:51it's not like they ignored it. You know

1:44:52what I mean? they have in the past seen

1:44:55work plan items that they did not think

1:44:57align with city council goals or with uh

1:45:00the purposes of commissions and they

1:45:03have commented on them and or removed

1:45:06them from from so that that was noted.

1:45:10>> Okay. And I should say is there any

1:45:12public comment on this item?

1:45:15>> Um are there any public comments on item

1:45:18F1?

1:45:20>> No public comment.

1:45:21>> Okay. public comments close. Any

1:45:23comments from commissioners at all?

1:45:27Okay, great. Um, we're just in time to

1:45:30get out of here by midnight. So,

1:45:32>> item very public.

1:45:35>> Yes.

1:45:36>> Item item F2, uh, receive information on

1:45:40the parks and recreation facilities

1:45:42master plan.

1:45:44Okay. Uh, Harrison, would we have any

1:45:45public comment on this item?

1:45:47>> Are there any public comments on item

1:45:49F2? There's one submitted comment from

1:45:52Kathy Tobage.

1:45:55>> Okay, I will do my best. I was planning

1:45:57on three minutes until the dance team

1:45:59showed up.

1:46:00>> Well, that's okay.

1:46:01>> Well, we can

1:46:02>> I'll do it as

1:46:03>> you can talk to the chair. It's

1:46:05possible. Uh we can adjust. Actually,

1:46:08let's for this particular let's give you

1:46:10three minutes. So, yeah.

1:46:13>> Yeah.

1:46:13>> Uh my name is Kathy Tobage. I'm from the

1:46:16Middle Park Football Club. So when I say

1:46:18we, that's what I'm referring to when

1:46:20I'm writing this. Um, district number

1:46:22two on taking that avenue. I want to

1:46:25thank Nick and Harrison for their

1:46:27progress in the last eight months, uh,

1:46:30including mental park racking ports

1:46:32since the first meeting in February

1:46:332026.

1:46:35In August, Kelly Park received its first

1:46:38paddle rack ever, and Nean received a

1:46:41second raft to better manage peak play

1:46:43times. Although we were disappointed

1:46:45that to learn that Nean will no longer

1:46:47be painted for pickle ball. Nick

1:46:49mentioned Kelly Park will soon be

1:46:52restrained and the timing is to be

1:46:54determined. Sure. Let me know. We are

1:46:56grateful for your support. Two key areas

1:47:00meltball club has been observing are

1:47:03mainly regarding the noise and the net

1:47:05system. So I'm going to focus on those

1:47:07two things. The most effective way to

1:47:09reduce noise complaints is by posting

1:47:11hours for kneeling. New players and

1:47:14hundreds of residents playing pickle

1:47:15ball each week are unaware as the

1:47:17information has been missing for about 3

1:47:19years. A recent light timer glitch

1:47:22caused lights to remain on after 10 p.m.

1:47:25This was between May 31st and June 4th.

1:47:28Unfortunately, noise complaints aligned

1:47:30with any incidents of play after 10 p.m.

1:47:34The pickle ball community as well as

1:47:36staff PRC city council takes heat from

1:47:40angry residents when this occurs. Nick

1:47:43reported that signage indicating court

1:47:45hours for Nean is currently with public

1:47:48works and will be posted soon. And I

1:47:51checked right before the meeting. It's

1:47:53not our debt, but you know,

1:47:56>> we greatly appreciate the city posting

1:47:58this signage. It's something we've been

1:48:00lacking for a long time. Uh, Men Park

1:48:04Pickle Ball Club has a broad pickle ball

1:48:05network beyond the Bay Area and we

1:48:09remain open to working with the city to

1:48:11help address noise complaints and

1:48:14concerns for our Neil and neighbors.

1:48:17Net systems is the next topic. Um, we've

1:48:21monitored with people net system, which

1:48:23is what we're using now, the net and the

1:48:25base. I'm calling the net system since

1:48:28February 1st and 11 nets have already

1:48:31failed with projections that 16 nets,

1:48:35approximately 1.4 nets a month will have

1:48:39failed. Imagine a scenario where Mendel

1:48:42Park tennis nets failed that often. I

1:48:46can tell you that this happened. All

1:48:48four nets at Kelly have been torn. Two

1:48:51were replaced actually today.

1:48:54Um we've also had broken wheel locks and

1:48:58other safety concerns with these net

1:49:00systems. Um they are the original net

1:49:03systems from the implementation.

1:49:06Uh what we recommend I will send out to

1:49:09in a report to you and basically these

1:49:12net systems are not designed for year

1:49:14round use. So I will send a report to

1:49:18each other commissioners. What we do

1:49:20propose and we'd like to see that in our

1:49:22five year in our planning

1:49:25switching to a new system can save city

1:49:28money. It's safer

1:49:30um and also um it comes with lifetime

1:49:33and fiveyear debt warranties. So I won't

1:49:37take up any more time but um this is

1:49:40what I'm just say. Thank you.

1:49:44>> Great.

1:49:45Thank you.

1:49:46>> Thanks for your comment.

1:49:52Okay. Um let's see. Let's go on. Any

1:49:55other public comments? That was it. Um

1:49:58so that public comments closed and let's

1:50:01go on to the um uh staff to bring that

1:50:05up and just flash it up.

1:50:06>> Yeah.

1:50:07>> Yeah. Just really quickly, the the

1:50:09reason we're we're sort of putting the

1:50:12uh uh parts of our facility master plan

1:50:14here as an info item is kind of teeing

1:50:17it up for you guys. Uh giving you a

1:50:20chance to find it easily and and uh read

1:50:23it and also give you a little bit of

1:50:26history of of how it's been handled in

1:50:29the past. So, it's supposed to be a a

1:50:3215-year plan. Um we are at year uh

1:50:38uh 11 something like that. Um

1:50:422019

1:50:44seven. Yeah, we're year seven. So we're

1:50:48we're about halfway. Um but the um PRC

1:50:52did as part of it plan say you guys

1:50:55wanted to take a look at it and sort of

1:50:58maybe rep prioritize based on community

1:51:01needs or other sort of uh other factors

1:51:06uh as part of your work plan. So we're

1:51:08teeing it up now to probably bring it

1:51:11back as a study session um either we're

1:51:16quickly sliding into the holidays,

1:51:17believe it or not. Yeah. Um, but

1:51:20probably early in in the new year.

1:51:23>> Okay, that's good.

1:51:27>> All right. And any comments from

1:51:29commissioners on that?

1:51:34Do we want to do like a subcommission a

1:51:36sub subcommittee on on on this or

1:51:41that's

1:51:42>> I think you were saying we touch on this

1:51:44in the new year and then maybe at that

1:51:46meeting we could then launch a

1:51:48subcommittee unless you want to propose

1:51:50one starting sooner. What do you think

1:51:52woman?

1:52:01>> I don't know.

1:52:05If I propose one, I would like to

1:52:07volunteer on it, but I I I don't have

1:52:09the bandwidth at the moment. So, yeah,

1:52:12>> I'm my my opinion on this is I'm I'd

1:52:15like to know a little bit more. I

1:52:18actually I just want a general comment

1:52:20too just about facilities and actually

1:52:22about the commenter today that it's um I

1:52:26want to make sure we have some more

1:52:27discussion on things like racket sports

1:52:30for example and some of the other things

1:52:32and right now this time of year it's a

1:52:35little difficult with

1:52:37city council's going to turn over we

1:52:39have um new staff on board so um you

1:52:43know I've talked to Nick about um taking

1:52:46up some of these issues in the new year

1:52:47would be a time and [clears throat] I

1:52:50want to make sure we have enough

1:52:51background information to talk about the

1:52:54master's the master plan and I don't

1:52:56know if we put together a subcommission

1:52:58we have enough information yet is that

1:53:02understandable

1:53:03[clears throat]

1:53:07>> yeah I plus it gives everyone time to

1:53:09like really digest it all

1:53:12>> and ruminate on it and I think that's

1:53:14important because it's

1:53:17Not small documents.

1:53:19>> No.

1:53:19>> Yeah.

1:53:22>> Yeah.

1:53:22>> Yeah. But I think there's a really

1:53:24important uh document to attack this

1:53:26year. I think it's about time and that

1:53:28gets down specifics again of everything

1:53:32that comes before the commission and how

1:53:34much resource we're putting towards it.

1:53:36Oh, the other issue is budget as well.

1:53:38So, the city is in this vehicle license

1:53:41fee budget crisis with Sonteo County.

1:53:44Um, and any recommendations we come up

1:53:47with, we want to kind of put towards the

1:53:50new year so that the city council, we

1:53:52have a new city council seated and we

1:53:54have uh hopefully we're past the budget

1:53:56issue. Then we can actually talk about

1:53:58things like vitality nets and court

1:54:01maintenance and

1:54:03touch on everything facilities for the

1:54:05dance people etc. So

1:54:09>> that sounds important.

1:54:11>> I agree with

1:54:15think probably right after new right

1:54:17after new year is good timing because

1:54:19it's right before city's budgeting

1:54:23process and right after the election.

1:54:27Yeah.

1:54:27>> Yeah. Yeah. This is an important

1:54:29document and this is our way of making a

1:54:31recommendation to city council and

1:54:33that's all we can do. you know, control

1:54:34the budget here, but it's a sort of way

1:54:36of speaking to council to uh say what we

1:54:39think the priority should be and then

1:54:41they give us the budget.

1:54:45>> Yeah.

1:54:46Might be three up to three turnovers.

1:54:49So, at least two, right? And

1:54:53>> might be three. So, yeah, absolutely. I

1:54:55think that's great. So, this should be

1:54:58addressed to the new council. Yeah.

1:55:00>> Yep.

1:55:01And again, just to from my point of

1:55:03view, reassuring the public, we this

1:55:05this is very important. We just want to

1:55:06be very effective with us. Do it at the

1:55:08right time. Apologize that city

1:55:11government seems to move too slow with

1:55:12some doing the best we can.

1:55:19Any other comments?

1:55:23Um, okay. Let's see. Oops. Where am I?

1:55:27Uh, all right. So with that, let's go to

1:55:30item F3, library and community services

1:55:32department updates and statistics.

1:55:36>> Guys, thank you.

1:55:38>> Thanks for coming. Thanks for the

1:55:39comments.

1:55:42>> Nothing really uh new and noteworthy to

1:55:44hear in the stats other than to say have

1:55:48been some discussions with the library

1:55:50commission uh about how to visualize

1:55:53some of the information more

1:55:55effectively. um uh think sync

1:55:58infographics rather than Excel charts

1:56:01and uh I'm going to talk to Ashley when

1:56:04she gets back um about working on one or

1:56:08more of those a year. Probably no more

1:56:11than three or four a year because they

1:56:13take a lot of time to kind of crunch

1:56:14numbers and tell a story with. That's

1:56:16kind of the idea. but maybe coming back

1:56:19to this commission and saying, "Hey, is

1:56:22there a specific data set that you would

1:56:25like us to kind of revision?"

1:56:29So, just there's no action right now,

1:56:31just something to kind of think about as

1:56:33you pour through those steps of

1:56:35statistics um which are impressive but

1:56:39maybe don't tell the kind of story that

1:56:41we would want to tell. for instance that

1:56:44there were 830

1:56:46some odd events

1:56:49uh large and small uh over the past year

1:56:53and like 18,000 attendees at those 831

1:56:58events which um some of the um

1:57:02uh council members were like that seems

1:57:05like a lot of events.

1:57:08So it just the sort of the statistics

1:57:10don't always tell the story of of what

1:57:12what the staff is doing and what uh

1:57:15benefit the community is getting from

1:57:18all those programs and events or all the

1:57:22different classes and things we offer.

1:57:24We heard a little bit of that

1:57:26qualitative information here from the

1:57:28dance expressions participants about how

1:57:30much that class and those programs mean

1:57:33to them. So that's the kind of thing

1:57:36that I'm talking about is trying to

1:57:38figure out how to tell a better story

1:57:40with the statistics that they collected.

1:57:43And yeah, food for thought for

1:57:50I think on the statistics

1:57:53and I can't remember if I said this

1:57:55before. I would love an if they were

1:57:57back 15 months because at times like now

1:58:00where you're looking at statistics for

1:58:02August, July and June, we have August

1:58:05from last year but we don't have June

1:58:06and July. So we can't get a full picture

1:58:08of the previous quarter and like how

1:58:11that changed year over year just to be

1:58:14you know kind of nicky about that. I

1:58:18think that being able to look at this

1:58:20entire summer versus last entire summer

1:58:22is still it also shows growth over that

1:58:24quarter and like helps understand kind

1:58:27of trends like okay this August was

1:58:29better than last August but was this

1:58:31July better than last July with events

1:58:33at the same time did something move

1:58:35quick um and then

1:58:39the

1:58:41just a side comment about all the dance

1:58:43uh expression stuff I

1:58:46>> well we can talk about

1:58:49when we've got it on the agenda.

1:58:52>> Yeah. Great.

1:58:57>> All right. Um All right. So, I actually

1:58:59have a call for public comment on this

1:59:02item on F3. Do we have any public

1:59:04comment?

1:59:06>> I'm seeing no comment online.

1:59:09>> Okay. Nobody in the room but us. So, uh

1:59:13public comments uh closed for this. Any

1:59:15more? Um, anything else from staff as

1:59:18far as this? Okay, great.

1:59:22Um, let's go next to the tenative agenda

1:59:24calendar. Uh, item F4. Um, let's see.

1:59:29And Harrison, first, do we have any

1:59:30public comment on this item?

1:59:32>> Are there any public comments on item

1:59:34F4? [clears throat]

1:59:36No public comment.

1:59:37>> All right, let's take a look.

1:59:40Uh, one thing to call out,

1:59:42[clears throat] uh, the date, uh, where

1:59:45we were going to have the joint meeting

1:59:47between the parks and the library

1:59:50commission at the Hen campus is not

1:59:53available one,

1:59:56and it's also a few days before

1:59:58Christmas. So, uh, staff were wondering

2:00:02if you were amanable to, uh, both moving

2:00:06the location, uh, because we need a

2:00:08bigger room. We could [clears throat]

2:00:09probably do it here in this room, but we

2:00:12could also do it in the Sequoia room.

2:00:14And the Sequoia room is available on

2:00:16December 17th, and we've got a soft hold

2:00:19on that. That's the week before

2:00:21Christmas. It is a Thursday. is not the

2:00:24normal meeting day for either the

2:00:26library commission or the parks and rec

2:00:28commission, but it seems to fit better

2:00:31in between the holidays of Thanksgiving

2:00:34and Christmas. So, just wanted to sort

2:00:37of put that out there and let you guys

2:00:40think about that. I'll see if I can get

2:00:43uh I can't share my calendar on the

2:00:47screen, but um

2:00:50uh so December Yeah, December 17th is a

2:00:54Thursday. So normally um normally

2:00:59library commission, which is the the

2:01:01date that we are talking about here,

2:01:02would be the 21st and your meeting would

2:01:05be the 20 I'm sorry, the 30th. So we're

2:01:10saying we're going to do a joint

2:01:12meeting. Maybe we should back it up away

2:01:13from Christmas and make it on Thursday

2:01:17the 17th.

2:01:18>> I think it's a great idea. And also, I

2:01:22would then since we're having that here,

2:01:24I would then propose we have our next

2:01:26meeting at over at BHCC in January.

2:01:29>> So, January meeting in BHCC.

2:01:32>> Yeah.

2:01:32>> Well, that sounds great. I also think

2:01:34that the forks with school age children

2:01:39the 21st I mean they're off that I think

2:01:42right you know I don't know what the

2:01:44school holidays are but I imagine

2:01:46they're off that they may not but the

2:01:48week before they may not be so that

2:01:50might be better

2:01:51>> better move just for that too.

2:01:54>> Yeah.

2:01:56>> Okay. And then any thoughts on

2:02:01um adding things to the next meeting? I

2:02:05think we were going to um

2:02:09uh go back to recommend um

2:02:15updates to event policy.

2:02:25And then we have uh we should have the

2:02:29yak calendar set and they just started

2:02:32this month the youth advisory

2:02:34commission. So they just got their

2:02:36calendar. So I think the on the PRC work

2:02:39plan was working a little more closely

2:02:41with that youth advisory committee and

2:02:43so they will have a calendar of meetings

2:02:46set uh so we can discuss what might be

2:02:49some good ways to work with them and

2:02:52perhaps have um desan's

2:02:57um

2:02:58the um

2:03:01almost called her the advocate for the

2:03:03for the app but but the liazison for the

2:03:05act uh come uh and and talk to us at

2:03:08beyond as well

2:03:10>> about possibilities for working

2:03:12together.

2:03:13>> Sounds great.

2:03:15>> Um

2:03:16when are you sending out the aquatic

2:03:18research

2:03:23>> soon? Uh probably by the end of

2:03:26September. Given that the changes that

2:03:28were suggested here were not monumental

2:03:31changes. They're pretty easy. a couple

2:03:33of uh couple additions of open text

2:03:37responses. I think we can add them and

2:03:39get it sent out by the end of September.

2:03:42We want to give the the thing is is if

2:03:44you wait too late with things around

2:03:46this time of year, it does slide into

2:03:48the holidays and you wonder if your

2:03:50response is being u dampened by

2:03:54everybody else being busy with holiday

2:03:56stuff. So we try to get it out before

2:04:00we try to get it out so that we get the

2:04:01responses back before the end of

2:04:03October. We just slide a little bit but

2:04:06that's good.

2:04:10>> And

2:04:13when should we start discussing uh next

2:04:16year's run?

2:04:24>> Uh so this this past year it was the end

2:04:28of April.

2:04:30Um and there's a couple reasons for

2:04:32that. One is that there are a couple big

2:04:34runs in May. Uh the schoolhouse rocks

2:04:37the memo average one is about the third

2:04:40week in May. Beta Breakers is also

2:04:43break. So it made sense that was fun. It

2:04:46was a little earlier in the calendar. Um

2:04:48I know that last year we started talking

2:04:51about

2:04:52uh

2:04:54getting donations and doing all sorts of

2:04:56stuff. um earlier

2:05:00the winter time. So we have our calendar

2:05:05up through the winter so we can put it

2:05:09entitively on the calendar. I mean I

2:05:12haven't frankly had to compare I think I

2:05:15actually asked him today

2:05:18it's like an hour. I asked him today hey

2:05:21are we going to do the fun run next year

2:05:23and so because I think I was feeling

2:05:25that in my brain too that about this

2:05:27time of year that so we we we are down a

2:05:30few people on the right side. So I would

2:05:32want to make sure that I'm not like

2:05:35overt taxing people with stuff. But on

2:05:37the plus side, we have done it once and

2:05:40so we have some feel for

2:05:42>> what it takes to do it.

2:05:43>> Second time

2:05:44>> or last year was the first year.

2:05:48>> Yeah. The first one to my knowledge that

2:05:50we ever done. I don't know. Say you've

2:05:51done one in the past.

2:05:53>> No, not to my knowledge. Are there other

2:05:55events that we should be mindful of and

2:05:59have on the agenda or is that something

2:06:02that's been

2:06:04>> um that's the one that the commission

2:06:06was most sort of involved with though um

2:06:10commissioners are always welcome at the

2:06:12communitywide events if you want to or

2:06:16even the smaller events if you want to

2:06:17show up and and participate or show up

2:06:20and report out or show up and help out

2:06:22you're always welcome.

2:06:24So,

2:06:26so I'll stick it on October. How's that?

2:06:29And we can talk about it in our agenda

2:06:31planning session about whether it's

2:06:32whether it's a realistic thing or not.

2:06:34We will have have had a chance to talk

2:06:36about it entirely.

2:06:39>> Whether it's realistic or not and if we

2:06:41feature another part of this beautiful

2:06:43city.

2:06:45>> Yeah. I want to give a second thought

2:06:48about the date because for the school of

2:06:51the what's called the melatonin one

2:06:54>> yeah the they they are picking a really

2:06:58good date because it right before the

2:07:00summer break starts and right after like

2:07:04at the end of school year. So at that

2:07:07day I think most of like the uh outside

2:07:12activities classes are just wrapped up.

2:07:15So families won't like miss a class to

2:07:19attend the activity and the families

2:07:23have not start the vacation yet. Yeah,

2:07:27question

2:07:30and then just sort of scrolling up

2:07:32because the year is going to turn over.

2:07:34um talk about you can see look I know

2:07:38subcommittee was there um just looking

2:07:42at some of the sequence of things you

2:07:45know here's the February March is when

2:07:48we're getting um the feedback from the

2:07:53aquatic surveys and the the presentation

2:07:56from women on swim and sport um and then

2:07:59we start looking at reporting out on

2:08:02work plans um something that uh library

2:08:07commission did. I'm not suggesting that

2:08:09this is something that you have to do.

2:08:11Um library commission basically appended

2:08:15their work plan to the tentative agenda

2:08:17calendar and then started populating it

2:08:19with months and tasks and people just as

2:08:22a way to kind of keep themselves on on

2:08:25target a little bit more. That that's

2:08:28that's a lot, but it's just an idea to

2:08:32throw out there.

2:08:33you're interested.

2:08:35>> I wouldn't mind actually just added

2:08:37another page to just have that Andre so

2:08:39then we're in the meeting we can scroll

2:08:40up to that.

2:08:41>> Yeah. So just add the work plan.

2:08:43>> Yeah. The work plan not under

2:08:45unscheduled future items but just a

2:08:46separate page and we can pop up to it

2:08:49>> so that you'll see we're reminded when

2:08:51we're uh when we're looking at this.

2:08:54Yeah.

2:08:55>> Grab here.

2:08:59>> And then when our first time look at the

2:09:00master plan is in November. So that's

2:09:04would be a good item to familiarize

2:09:06ourselves with it.

2:09:09>> Yeah.

2:09:10>> And then Yeah.

2:09:12>> And then the December meeting, not

2:09:14usually not a ton gets done at the it is

2:09:16a social and year review kind of thing,

2:09:18but we can if we get a quorum of both

2:09:21commissions uh do do some business at

2:09:23that December meeting as well, right? We

2:09:26can [clears throat] do the year in

2:09:27review and the social whether we get a

2:09:29quorum or not. But if we're going to do

2:09:31business, we we need to have a quorum of

2:09:32both commissions.

2:09:34>> And I see us that I think that also

2:09:37coming out of the master plan review, I

2:09:39think that will spark some another other

2:09:41agenda items to add in January from

2:09:44launch.

2:09:45>> And there there may be other things that

2:09:47we're not thinking about, but we'll go

2:09:49back the team will go back and look

2:09:51through comments um and talk to the

2:09:54chair and vice chair. For instance, if

2:09:56we want to bring scheduling for

2:09:59something, so we can talk about it.

2:10:04Okay. Um, great.

2:10:11We have an affirmation that this looks

2:10:13like good agenda. Everybody's agreed.

2:10:16>> So, will we anything we want to add to

2:10:19the next meeting?

2:10:22>> Yeah. So anybody anything you're

2:10:25suggesting or

2:10:29you bring up the next meeting the agenda

2:10:32again there next

2:10:36>> actually

2:10:39yes still

2:10:41>> so we have the right now all we have we

2:10:44have the youth advisory committee

2:10:46>> uh we have going back into the event

2:10:49sponsorship policy to make sure that I

2:10:51got the changes reflected accurately and

2:10:54we have perhaps the community fund run.

2:10:56But there is also an agenda setting

2:10:58meeting that the chair and vice chair

2:11:00have with staff where we'll talk about

2:11:03things that they want to put on the

2:11:04agenda or things issues that staff see

2:11:07have come or the agenda.

2:11:09>> Right. So Justin and I meet with Ashley

2:11:12and Nick um two weeks before the next

2:11:15meeting.

2:11:16>> Um [clears throat]

2:11:17one thing we might discuss like maybe

2:11:19the budget will be resolved by then. any

2:11:22any urgent [clears throat] topics we'll

2:11:24throw you

2:11:24>> just bring everybody just update on the

2:11:28survey that's got house [clears throat]

2:11:31>> and I have a recommendation if we bring

2:11:34up the the kind of the items in our uh

2:11:38pocket right now do we want to start to

2:11:42talk about the staff benefits and the

2:11:45compensation maybe if like there was a

2:11:48topic

2:11:49u do you mind the Scroll down to the

2:11:52next page. I think

2:11:55>> so many of these.

2:11:56>> Yeah, it's the city staff in weekend

2:12:00series and compensation and the benefits

2:12:04because this is also tied to council

2:12:07like a city year budget. So if we we

2:12:11want to make recommendation for the next

2:12:14year, we need to start to talk about

2:12:16right now. I don't know if any

2:12:18commission want to maybe start to

2:12:22research other neighbor cities

2:12:25like a benefits and staffing and vacancy

2:12:29rates and to start get familiar with

2:12:32this topic. Yeah.

2:12:34>> So I I was going to propose I' I'd like

2:12:37to maybe leave this again till the

2:12:39budget resolve because I know Nick has

2:12:41some open staff that he's trying to

2:12:43fill. think we're a bit on a knife edge

2:12:46here about um we I don't know what what

2:12:50when we might actually get the

2:12:51legislature to fix our big budget

2:12:53deficit, but um

2:12:55>> yeah,

2:12:57>> I'm kind of and then and then it's I I

2:12:58see this item as really staff telling

2:13:01giving us an idea of what their staffing

2:13:04is like. I'd like to let them get

2:13:05through the budget crisis first. And as

2:13:07far as recommending what staff levels

2:13:10should be, I don't know that I my my

2:13:13opinion is not to get the commission

2:13:14involved with telling staff exactly

2:13:17which employees like recommending to

2:13:19them what employees to hire. I mean we

2:13:21can discuss it but I I would not want to

2:13:24tell staff

2:13:26recommend to them you need more people

2:13:28here or they I want to make my ideas

2:13:30make more recommendations about the

2:13:32programs in general.

2:13:33>> Yeah. I think the purpose of this item

2:13:36is to make recommendations about city

2:13:40staff benefits and the conversation in

2:13:42order to help the city uh attract more

2:13:47uh staffing and solve the vacancy uh

2:13:50crisis like uh decrease the vacancy

2:13:54risk. is not about

2:13:56uh the recommendation of hiring or like

2:14:01uh basic like a roles, responsibilities,

2:14:04schools and staffing. Yeah.

2:14:07>> So, and I I see as a commission we could

2:14:09recommend a city or we recommend a city

2:14:11council. So, we could recommend a

2:14:12council.

2:14:13>> We've got a number of positions that are

2:14:16not filled. It's impacting us. Uh and

2:14:19can you, you know, look at our budget

2:14:22allocation? That's what I would see our

2:14:23function is. Uh but again, my my idea is

2:14:27to give Nick a bit more time to get over

2:14:30the budget crisis so we know what his

2:14:32budget is and we and we have a new city

2:14:35council and then we would make a

2:14:37recommendation. So it seems a little too

2:14:39early to me to talk about this. I don't

2:14:42know if you agree with that or if

2:14:43anybody else has an idea.

2:14:47>> Well, that's kind of the elephant in the

2:14:48room. I think you gota I mean I'm not

2:14:52sure. Do do we have any

2:14:55any new line of sight on when that would

2:14:57be resolved?

2:14:59>> It's still very nebulous as far as the

2:15:02VLF and stuff. We really don't I really

2:15:04don't know. Um I think really right now

2:15:08the council is very preoccupied with a

2:15:10couple of other things. One of them is

2:15:12the election and the other one is 80

2:15:14Willow just taking up a lot of heat and

2:15:17light. So much more sort of development

2:15:19focused right now. for the council. I

2:15:23think those things will both kind of

2:15:24resolve near the same time which is to

2:15:26say I think there are some deadlines on

2:15:2880 Willow that are coming up maybe even

2:15:30in October um uh and the election which

2:15:35has a lot to do with both the

2:15:37composition of the council and there's a

2:15:38ballot measure um which has been pretty

2:15:41controversial on the on the u the

2:15:45ballot. Um, I highlighted a couple of

2:15:48things here because these are two things

2:15:49that we maybe could talk about if we're

2:15:52if we're casting about for things to to

2:15:54put onto the next meeting's uh agenda.

2:15:57Um, assigning liaison to affinity

2:15:59groups. And that's a very broad term,

2:16:02but it could be like something like uh

2:16:07uh aquatics users or it could be racket

2:16:10board users or you know, they don't have

2:16:12to necessarily be hugely organized.

2:16:14They're going to be groups. They they

2:16:16could be assigned commissioners could be

2:16:17assigned to just be like to be a contact

2:16:20person uh and to to learn more about

2:16:23different affinity groups. Um

2:16:26it's the library commission. I'm not

2:16:29trying to totally compare you guys to

2:16:31the library commission but it it is a

2:16:33technique that they have used in the

2:16:34past which is they go and talk to the

2:16:37friends of the library, the foundation,

2:16:38the historical society, you know the

2:16:41team groups. So that that could be you

2:16:44know you guys have got the yak but you

2:16:46also have these user groups who come

2:16:48come in front of the commission from

2:16:50time to time and maybe it's something to

2:16:53consider. You don't have to tidying it

2:16:55with the committee there makes sense

2:17:00also.

2:17:02Yeah, I mean we could discuss whether

2:17:04whether to and and which ones, right? Um

2:17:10>> again, maybe it's not a good idea. Maybe

2:17:12maybe you don't want to do it because it

2:17:14invites other things or I I don't know.

2:17:16But it is

2:17:17>> so I I think this is a good idea, but

2:17:18again, I see this coming maybe after the

2:17:22the facilities master plan, which then

2:17:25that's going to spark discussion about

2:17:27the different groups and about like

2:17:29racket sports. And I I've always thought

2:17:32maybe we should have a bracket sports

2:17:34subcommission and that should come first

2:17:37and then that send that subcommittee to

2:17:38talk to the affinity group. You does

2:17:41that does that make sense to you?

2:17:43>> No, it does. But I think having a

2:17:44liazison to the affinity groups is

2:17:46different than a subcommittee.

2:17:48Yeah, having those leons to those

2:17:50affinity groups to help um really kind

2:17:54of uh inform our decision- making with

2:17:59master plan having those place in

2:18:00advance I think can be helpful right if

2:18:03we have someone who's a leazison on

2:18:04brackets sports and someone who's a

2:18:06leazison someone who's a leazison we

2:18:08might uncover um you know things uh that

2:18:13we otherwise wouldn't that will help

2:18:15steer our master plan discussion

2:18:18Um,

2:18:18>> we're going to have more than one master

2:18:20discussion. We're just

2:18:21>> Yes, we are. But I think that having the

2:18:23less on Steve groups just kind of like,

2:18:25hey,

2:18:26>> what's up? My name is John. I do this.

2:18:31You can talk to me if you have problems.

2:18:35I don't know. We can discuss that

2:18:37[clears throat] later. But we can we can

2:18:39talk about this in our agenda set

2:18:41meeting as well.

2:18:44It may be that these this this event

2:18:46sponsorship policy discussion is likely

2:18:48to be pretty short because you guys gave

2:18:50some feedback already and it will just

2:18:52be like did I get it right kind of

2:18:54thing. Um probably the youth advisory

2:18:58committee uh if if they are here or

2:19:01desan is here could get a little further

2:19:04deeper but again it's probably not this

2:19:07meeting is was extended by a lot of

2:19:09public comment

2:19:11but just to point out that it's getting

2:19:12close to so we've been for a while but

2:19:16it's time so I agree with you Justin so

2:19:19let's let's discuss with the agenda send

2:19:21being Tommy but that's a good idea I

2:19:31Okay. And

2:19:33racing ahead. Um

2:19:36actually uh uh last item is G1

2:19:40individual commissioner the commissioner

2:19:43like to make a short report on items of

2:19:45interest to the entire commission.

2:19:49I will make a very brief staff report

2:19:52out which was the um uh college and

2:19:56career fair was last Saturday at the

2:19:58Bell Haven Community Campus very

2:20:00successful. Um they also uh had uh on

2:20:06was it was it two Saturdays ago? I think

2:20:08it was two Saturdays ago, the college

2:20:10and career fair. And on last Friday,

2:20:12they had a movie night at Hamilton Park,

2:20:15which the movie wasn't really

2:20:16successful, but the event was successful

2:20:18from what I heard. It has more more to

2:20:21do about finding a projector that hasn't

2:20:23movement is to be able to show a movie

2:20:25in glowing in rather than a full night.

2:20:28Uh but something that was successful and

2:20:31I think we'll consider doing it again.

2:20:33Um, a week from Saturday at 11:30 at the

2:20:38community campus, so I think that's

2:20:39October 3rd, is PAR, which is the first

2:20:43uh uh Hispanic and Hispanic American

2:20:47themed event at the Bell Haven uh

2:20:50community campus. So, it's a new event

2:20:52that we're trying on. So, I encourage

2:20:54all of you to stop by. It's from 11:30

2:20:57to 2:30 October 30.

2:21:06>> Great.

2:21:07>> No, I appreciate that. Yeah, actually I

2:21:08think it's great if you highlight at our

2:21:10meetings things we should go to. So

2:21:12that's great. Appreciate that.

2:21:15Any other comments from commissioners

2:21:18or staff?

2:21:20Okay. Um, with that, um, the meeting is

2:21:25adjourned at 8:58