What: A $1.4 million software-as-a-service agreement with Proficient Information Technologies to host and support the Dayton Police Department's new records management system (EasyCase).
Where it stands: On the 2026-09-23 calendar; explained by the deputy city manager and approved with the city manager's recommendations.
Next: Ongoing hosting, maintenance and security support after the three-year modernization project ends.
Details
The 2023 agreement was a three-year modernization to replace the department's roughly 30-year-old legacy system, whose developer was retiring.
Staff said off-the-shelf products lacked needed customizations and that the vendor knew the City's infrastructure.
Staff distinguished it from the City's ERP project; a commissioner asked that a common data dictionary be used so the two databases can be matched.
Sources
Dayton City Commission 2026-09-23 agenda, draft minutes and YouTube auto-generated captions.
Joseph Parlette explained the agreement and its relation to the ERP; a commissioner asked about data safeguards and a common data dictionary. Approved with the city manager's recommendations.