What: Res. 740-26 authorizes a four-year agreement with two option years, about $32,000 a year, for development, hosting and maintenance of a web-based platform for the Hawaii County Code, for the Office of the County Clerk.
Where it stands: Forwarded to Council with a favorable recommendation by the Finance Committee on 2026-11-05, 8-0 (one member excused).
Next: Council vote; vendor best and final offers were due about a week later, followed by contract award.
Details
Aaron Brown and Jacob Perry of the Clerk's office described it as the first phase of a multi-phase project that could later add legislative tracking; it does not replace Laserfiche and is a free-standing phase.
The RFP pointed vendors to the Kauai and Honolulu code sites as models. AI assistant features were proposed by some vendors but are not expected in the first version. The Clerk's office hopes to deliver within the next Council term.
A Council member objected that the full cost across phases is unknown; the Clerk's office said the price for this phase is capped and the Council would be asked for more if needed. Honolulu's multi-phase system was cited as costing hundreds of thousands of dollars or close to a million over about six years.