What: first amendment to the City's agreement with North Hills Recycling for on-call engineered wood fiber mulch and bark delivery and installation, increasing the not-to-exceed amount by 650,000 dollars, from 220,000 to 870,000.
Where it stands: presented to the Public Works Transportation Committee on 2026-11-10 with a staff recommendation to forward it to the Council for approval; the committee's action is not captured.
Next: City Council consideration; date not known. Staff expects a new competitive solicitation in fall 2027 for a replacement agreement starting January 1, 2028.
Details
Original agreement effective January 1, 2026 for a two-year term ending December 31, 2027, with a 220,000 dollar cap; approved by the city manager under the purchasing policy because it was within purchasing agent authority. Two bids were received and one was found non-responsive for missing required cost information.
Materials are used across the city for landscaped areas, playgrounds, medians, parkways, planters and walking paths, supporting several Public Works divisions including special districts and parks.
The services support compliance with Senate Bill 1383 (organic waste recycling), which requires the City to track quantities used and keep purchase and installation records. The higher cap rests on staff's revised estimate using those records.
Approval does not appropriate funds or commit the City to spend the full amount; work is ordered through task orders as funding allows. Staff said the adopted fiscal year 2026-27 operating budget has sufficient funding.
Built from auto-generated captions of the presentation clip only; the agenda was not read.