2026-10-06 - Finance Committee

01:00You're back there. Thank you. Can

01:02everybody hear online now?

01:05Jeff, can you give me a thumbs up?

01:07>> Yep, I can hear you. Thank you.

01:09>> Okay, thank you.

01:10>> Sorry.

01:11>> Do all that again.

01:14Okay.

01:16Yeah. Okay. We'll call the October 6th

01:19meeting of the finance committee of the

01:21governing body of the sh city of

01:23Cheyenne to order. Um, everybody in the

01:27room knows what they're supposed to do

01:28with their cell phones and how to

01:29approach the podium. Online, use the

01:33raised hand function. All communication

01:35goes through the chair and at the end of

01:37this agenda, no additional business will

01:39be discussed with that. First item

01:42>> number 25 resolution reappropriating

01:45$250,000

01:47from general fund reserves for repair

01:49and replacement of cart pass at the

01:51airport golf course.

01:54>> And are you going to do a staff report,

01:57Jason, or you want me to?

02:00Okay.

02:02>> Okay. Councilman Wolf.

02:04>> Uh thank you, Mr. Chairman. uh through

02:06you. Um this is a um resolution um to um

02:12do some very needed repairs uh and and

02:16upgrade of the uh golf carts golf cart

02:20course

02:22pathways uh at the airport golf course.

02:25Um, now I'm not a golfer, but I did take

02:28a tour um with Director Sanchez um and a

02:32number of uh city councilmen that

02:35President Seager sent up and and it's

02:38abundantly clear that um these um these

02:42pathways um need a lot of uh attention.

02:46they're uh too they're not wide enough.

02:49Um and uh they need to be uh replaced

02:53with um uh new and updated uh materials

02:58and um I'm happy to be a co-sponsor on

03:02this with Chairman Escoel and Dr. Renie

03:06and President Caggrave and Dr. Ammons.

03:10Um and uh so this is a contract uh for

03:15to appropriate $250,000 which is a um

03:19construction estimate that Director

03:21Sanchez u brought to us. Um and um I'll

03:26stand for questions. Um but that's

03:28probably about the sum of my knowledge.

03:31Thank you, Mr. Chairman.

03:34>> Do we go to public comment in the room

03:36on this item?

03:39Do we have any public comment online on

03:41this item?

03:47>> Councilman Crave, do you wish to say

03:49anything?

03:51>> Mr. Chair, can you hear me?

03:53>> We can.

03:54>> Yes. I apologize for not being there

03:56today. Um, it's been kind of a wild

03:58week. I I do apologize. This has been an

04:01ongoing project over the last two years.

04:03We've done small small repairs. Um, and

04:08as we've done those, it's just become

04:09abundantly clear that, at least

04:11[clears throat] in my opinion, that we

04:12need to do this for safety reasons if

04:15nothing else. We have areas uh where

04:18tree roots have up uprooted the um the

04:23pavement product. Um, we have serious

04:27trip hazards throughout the the U golf

04:30course. Um,

04:32I I just don't know if we could repair

04:34it. I would have tried to do that, but I

04:37just don't think a repair is possible

04:39any longer. Uh I do appreciate all of

04:42the council folks that took their time

04:44to spend a couple hours with uh Director

04:46Sanchez and myself and tour the the golf

04:50course. Um this is our only 18-hole golf

04:54course in the community. It gets a lot

04:56of use. Um we have many tournaments

04:58there, including the city tournament. uh

05:01quite often we have either regional or

05:04state high school tournaments there um

05:07it's just it's just at that point that

05:11uh I I don't see any other choice but um

05:14to find the funds to to do this work. So

05:16I would appreciate your support and I'm

05:18I'm open to any questions. Thank you.

05:21>> Thank you. Do we have any questions for

05:23President Crafe? [clears throat]

05:27>> Any other public comment online?

05:31Nope. Seeing none, we'll come back to

05:33the committee. What's your pleasure,

05:35>> Mr. Chairman? Uh, I move to adopt.

05:38>> Second.

05:39>> It's been moved by Councilman, second by

05:41Councilman White. Any further

05:43discussion?

05:44>> I got some questions.

05:45>> Councilman Moody.

05:46>> Yep. Thank you, Mr. Chair. A couple

05:47questions. Are there any pictures of

05:49these uh trees that are damaging the

05:52sidewalk?

05:53Any uh pictures or I was working when

05:56that tour was going on?

05:58>> Mr. share through you Jason Sanchez

05:59community wreck and event um I can

06:01provide you some pictures if you would

06:03like

06:04>> well go ahead

06:05>> thank you Mr. Chairman through you have

06:07any uh private contractors have they

06:09also said this can't be repaired it has

06:12to be torn out and have to put in lay

06:15down more concrete

06:17>> Mr. share through you. Uh as Councilman

06:20Crave described, we've been working on

06:22this project uh for a couple years.

06:24We've been doing uh making small

06:26progress as we go. Uh the asphalt is no

06:29longer viable and so we're looking at

06:31replacing it with concrete ps.

06:34>> Okay. And then finally, just one more

06:36question, Mr. Chairman.

06:37>> All right. Thank you, Mr. Chairman.

06:38Through you. And then uh who exactly

06:41brought this forward? Was it one of the

06:43council men that brought forward after

06:45the tour?

06:46>> Mr. care for you. Again, uh uh we've

06:49been working on this uh for a couple

06:51years. W 2 and W three have used some of

06:53their contingency funds to help make

06:55improvements to our pathways at both

06:57airport and preview golf course. U

06:59noticing the improvements. Uh some of

07:01the council members joined us for joined

07:03me for a tour. Um I showed what the

07:04progress was and where we are. Um and

07:07then council moved this uh request

07:09forward.

07:10>> All right. Thank you, sir.

07:13And my only comment maybe is that uh

07:17playing out there it's either this or

07:20retrofit all those golf carts with

07:21four-wheel drive.

07:25>> I I have one final com, Mr. Chairman.

07:27>> Go ahead.

07:28>> Thank you. Um I'm not going to vote for

07:31this. I just think now is not the time.

07:33We should have budgeted this if this was

07:36really an issue we should have maybe

07:38looked at with our uh capital

07:40improvement. should have looked at that

07:42too. I just don't think at this time

07:44especially when we need to do fill in

07:46some more potholes and that. Thank you.

07:48>> Okay. All in favor signify.

07:52>> Councilman White, you can go ahead.

07:55>> Thank you, Mr. Chair through you. Uh

07:56just one comment. Uh Mr. Chair, just as

08:00the resolution points out, these pads

08:03haven't been replaced in more than 30

08:06years. And uh just kind of like our

08:09automobile sizes on our roads, these

08:12golf carts haven't gotten any smaller

08:14either. And uh you know to echo kind of

08:18what President Cgraves comments were

08:20when he said we get a lot of rounds of

08:22golf and this is our only 18 hole golf

08:25course in the entire city. It gets I

08:28think Jason had indicated during the

08:31budget session it gets more than 75,000

08:34rounds of golf a year.

08:37And so, uh, $250,000

08:41out of reserves out of out of an a

08:45reserve account that currently has over

08:4750 million, I think is a drop in the

08:50bucket, quite honestly. And I think uh

08:53while I try to golf and certainly would

08:56no one would accuse me of being a golfer

08:58who's had the unfortunate

09:00uh task of playing with me. Uh I can

09:03vouch vouch that this project sorely

09:06needs to be done.

09:09>> Thank you, Councilman White. 75,000

09:11rounds of golf. That's more than there

09:14are people in Cheyenne. So that's it is

09:17being used. Uh with that all those in

09:20favor signifying by saying I

09:22>> I

09:23>> I

09:24>> opposed. No.

09:27>> The resolution to adopt will be moved on

09:31to the full council. The next meeting of

09:33the governing body with Councilman Moody

09:35voting no. Next item,

09:37>> number 26, resolution authorizing the

09:39mayor to execute a memorandum of

09:41understanding with participating

09:43counties, cities, and towns regarding

09:44the allocation of impact assistance

09:47funds associated with the Cheyenne

09:48Prairie Generating Station expansion

09:51project application before the

09:53industrial sighting council

09:55>> and staff report.

09:58>> Mr. Chairman, John Brody, city attorney.

10:00Uh before you we have another resolution

10:03um authorizing the mayor to enter into

10:05anou for impact assistance.

10:08Uh the last one was the Laram wind

10:10project. The one before that was the

10:11chug water project and now we're with

10:13the very generating station expansion

10:15project. Uh this is expanding the Black

10:18Hills uh generating facility um south of

10:21I80 on the east side of town.

10:24Um

10:27we're anticipating um probably more than

10:30a million dollars uh in our impact

10:32assistance request. We'll be using our

10:34cost of service um approach that has

10:36been successful in the past. Uh this

10:39will be a at least as it's stated it's

10:41going to be a 37month um construction

10:43project. One issue I would point out is

10:47um

10:50before the resolution or after the

10:52resolution was drafted and in between

10:55the filing of the application and some

10:58other paperwork that Black Hills had

11:00filed with the uh industrial sighting

11:02division. Uh the scope of the project

11:04has changed a little bit. Uh there's a

11:07reference in the resolution about three

11:09simple cycle combustion tur uh turbine

11:11generators. uh those were actually

11:14approved by the industrial sighting

11:15division in a um a permit um amendment

11:19application. So those have been removed

11:22uh from the application and uh depending

11:25on council's uh preference, we can amend

11:27the resolution to be more clear on that

11:30point. Um but those are no longer part

11:32of the project and that has brought down

11:34the impact assistance funding that's

11:36available uh to the um governments that

11:40are that are involved. Those governments

11:42are going to be uh at this point it

11:44seems Albany County, Laramie County, the

11:47city of Cheyenne, and then a few of the

11:49local uh fire districts. Uh with that,

11:52Mr. Chairman, I'm happy to answer any

11:53questions.

11:54>> Any questions from the committee for our

11:56city attorney, Councilman Wolf?

11:59>> Thank you, Mr. Chairman, through you. Um

12:01uh thank you, uh city attorney Brody.

12:04Um, so what are they what are they

12:07replacing those um three uh uh natural

12:11gas um uh turbines with? What what are

12:15they going to put there for that?

12:19So uh Councilman Wolf uh through you,

12:22Mr. Chairman. Uh th those are still

12:24going into the project. It's just that

12:26the approval for the installation of

12:27those has been already approved through

12:30a different procedural mechanism in

12:31front of the industrial sighting

12:32division.

12:36followup.

12:36>> Uh thank you, Mr. Chairman. Um so then

12:40is the cost associated with that then

12:43removed from the calculation of the

12:47impact assistance tax?

12:49>> Yes, sir.

12:50>> Okay. That's a

12:53followup, Mr. Chairman. Um go ahead.

12:55>> That's a big that's a big number. I

12:57would bet

12:59>> Mr. Chairman, I I believe it changes

13:02downward the available funding by about

13:04$4 million.

13:06>> Oh, okay. Maybe not. All right.

13:07>> Thank you, Mr. Chairman. Thank you.

13:10>> Any further questions for the city

13:11attorney from the committee?

13:19Seeing none, we'll go to public comment

13:21in the room on this item. Any public

13:23comment in the room?

13:27Seeing none, go to public comment

13:29online.

13:31Any public comment online?

13:35Okay, seeing none, we'll come back to

13:36the committee. What's your pleasure?

13:39>> Mr. Chairman, I uh move to adopt.

13:41>> Second.

13:43>> It's been moved by Councilman Wil,

13:44second by Councilman Moody. Any further

13:47comments or questions?

13:50All in favor signify by saying I.

13:52>> I.

13:53>> I.

13:55Seeing that that vote is unanimous, the

13:57recommendation of the finance committee

13:59will be to adopt at the next meeting of

14:01the governing body. Next item,

14:03>> number 29D, agreement between the city

14:05of Cheyenne Transit Program and the

14:07Wyoming Department of Health Aging

14:09Division to provide transportation

14:11support services to persons 60 years or

14:14older under the title 3B program grant

14:17for fiscal year 2027.

14:20>> Staff report.

14:23Good afternoon chair through you Aaron

14:25Johnson transit program. Um this uh

14:28money for 555

14:31excuse me

14:33$55,829

14:36is um program that income that we get

14:38through uh a grant from the department

14:41of aging to help with our local transit

14:43funds and operating expenses. and I

14:47stand for comments.

14:48>> Any comments or questions for from the

14:50committee for Miss Johnson?

14:53>> Mr. Chair, just one quick question.

14:55Erin, great seeing you. Sorry I couldn't

14:57be there in person today. I would just

14:59ask you to let us all know. I know

15:02you've uh transit's been here many

15:05years. How long has this grant been

15:07going on? I I know it's been going on at

15:09least as long as I've been on council,

15:11so this is this is pretty routine each

15:14year, isn't?

15:16Councilman or Cham through you. Um yes,

15:18Mr. White, this has been going on for

15:20several years. Um I believe and I will

15:24have to probably correct the date on

15:25this. I believe it's been in place for

15:27about maybe 15 plus years.

15:29>> Great.

15:30>> Um it is a routine item that we do get

15:32from uh the state uh to help with our

15:36ADA program.

15:37>> Great. Thank you,

15:39>> Mr. Chair. Council Moody.

15:41>> Uh thank you, Mr. Thank you, ma'am. Uh

15:43just uhformational uh the total amount

15:45we're approving is $59,648.

15:49Is that correct?

15:50>> Uh chair through you to Mr. Moody. It is

15:5355,829.

15:55>> Okay. Thank you.

15:59>> That's all I have. Thank you.

16:10Okay, we're correcting that on our

16:13action report.

16:18That how you got it, Madam Clerk?

16:34So in Roman at I it's got the 59,000

16:37figure and then under

16:41A it's got the 55.

16:51Okay. All right.

16:55Okay. So the action reports correct with

16:57any further comments or questions from

16:59the committee.

17:02Seeing none, we'll go to public comment

17:03in the room on this item.

17:06Any public comment in the room?

17:09Seeing none, we'll go to public comment

17:11online. Any public comment online?

17:19Seeing none, we'll come back to the

17:21committee. What's your pleasure?

17:22>> Uh Mr. Mr. Chairman, I move to approve

17:24an amount not to exceed $59,6480.

17:29>> Second.

17:31>> Been moved by Councilman Moody, second

17:32by Councilman Wolf. Any further

17:34discussion?

17:37>> All those in favor signify by saying I.

17:39>> I.

17:44>> Any opposed?

17:46Seeing that that votes unanimous, the

17:48recommendation of the finance committee

17:50will be to approve at the next meeting

17:53of the governing body. Next item

18:00>> number 29E, professional services

18:02agreement between the city of Cheyenne

18:03and Martin and Martin Wyoming

18:05Incorporated for the redesign of the

18:07municipal building parking lot.

18:10>> Staff report.

18:13Adele Bartell public works staff engine

18:16um for a total of $132,000.

18:19Martin and Martin will provide a new

18:21parking lot design that will bring our

18:23existing parking lot up to the current

18:25udc standards.

18:27Um and I'll take any questions you have.

18:30>> Councilman Moody.

18:31>> Yep. Thank Mr. Chair through you. Uh

18:33thank you ma'am. Um just to clarify, it

18:36says nothing to do with the building

18:37renovation. Is that correct?

18:39>> U Mr. Chair through you. This will be um

18:43dependent on the municipal building

18:45renovation.

18:47>> Okay, good to know. Uh Mr. Follow, Mr.

18:49Chairman. Go ahead.

18:50>> All right, thanks T for you. Um thank

18:52you ma'am. On page four here and for the

18:55public to know it's under the Martin and

18:57Martin um number six it says we will

19:00hire WSP as our electrical sub

19:03consultant for the electrical silver

19:05project to include EV charging

19:07infrastructure

19:09phototric maps and plan for power to the

19:12covered parking support under camp

19:15connection to a future uh solar system

19:18by others.

19:20Um what's this about?

19:23>> Uh Mr. Chair, through you. So this is

19:25just in case the city decides um to save

19:28costs on electricity by using solar

19:31panels. Um it's essentially just conduit

19:35for future purposes.

19:37>> Well, Mr. Chairman,

19:38>> go ahead.

19:38>> All right. Thanks, Cher. Um

19:42we have debate about that, but I was

19:44going to say I don't remember my

19:46constituents saying they want a public

19:47EV charging station. And so I'm just a

19:49little surprised to see us in here. So

19:52if I could have more information on that

19:53by our next meeting, that'd be great. I

19:56don't have any more questions. Thank

19:57you.

19:59>> Any further questions from the committee

20:01for staff? Councilman Wolf.

20:03>> Um thank you, Mr. Chairman, through you.

20:05Um thank you, M. Bartell. Um, so we had

20:10a conversation right before we started

20:12uh about

20:14whether this impacts the

20:18uh old senior center that we're um going

20:21to be renovating. Um, and there's a

20:25driveway in there and a central island

20:28that has some trees and a lot of

20:30cigarette butts. Um and um is that uh

20:35affected by all at all with by this

20:38contract?

20:39>> Uh Mr. Chair, through you. No, it would

20:41just be the um the extents of the

20:44municipal buildings parking lot um as it

20:46is right now.

20:48>> Okay. Um

20:50because there had been some discussion u

20:52Mr. Chairman, a followup. Thank you. Um,

20:56uh, I know, um, President Crave had been

21:00interested in trying to, uh, I think get

21:04some handicap parking in the front of

21:06that, um, the senior center, uh,

21:11building. And so, but that's not that

21:14we're not going to include that at the

21:15moment with this contract.

21:17>> Uh, Mr. through you that would most

21:19likely

21:21be included in the um the renovation

21:25design of that building.

21:26>> Okay.

21:27>> If if it's a possibility.

21:30>> Great. Okay. Thank you. Thank you, Mr.

21:32Chair.

21:37>> Councilman White.

21:40Um I don't have questions. Uh Mr. Wolf

21:43uh asked what I was going to ask. Thank.

21:48>> Okay, we'll go to public comment in the

21:50room.

21:55>> Uh, chairman, members of the committing,

21:56my name is Danny Hayes with Martin

21:58Wyoming. I'm a senior professional

22:00engineer. Um, just to kind of answer

22:02some of the questions you had. Our

22:03original scope was to just include the

22:05parking lot inside basically the back of

22:07the sidewalk in after meeting with city

22:10engineer Tom Cobb and Doug Clon we kind

22:12of expanded the service that does

22:14include that circle drive. So oh was it

22:17two years ago you guys did 21st Street

22:19Tom

22:21>> 21st Street got redone. They kind of

22:23there's that line in the Circle Drive.

22:25So, we're going to kind of come south of

22:27that, address that sidewalk in the

22:29drainage and that circle drive to

22:31hopefully include some parking that

22:33addresses that, you know, the change

22:35from the senior center to the annex

22:37building as well as address um O'Neal.

22:40There's that really 12 in really tall

22:44curb that if you park and don't know

22:45about it, you car plan to address that

22:48as well as the landscaping and items.

22:50And then also on the east side of the

22:52annex that drive into the

22:56um parking garage kind of clean that up,

22:58address some of that worn out pavement

23:00and sidewalk to kind of tie into the

23:03municipal building and annex building

23:04project. That scope has been expanded to

23:07include all that.

23:08>> Questions for Mr. Hayes? I do.

23:10>> Councilman Moody.

23:11>> Yep. Thank you, [clears throat] Mr.

23:12Turner. Through you. Thank you, Mr.

23:13Haynes. Uh question. Um does somebody

23:16from the city approach you about EV

23:18charging infrastructure? or is that

23:19something you guys do on your own?

23:22>> Uh M chairman through you that was

23:24approached to the city to include in

23:26case for future it's just infrastructure

23:29so conduit in the ground. There's not a

23:31plan at the time to include any EV

23:33charging stations. It's cheaper to plan

23:36for the future now by putting in conduit

23:39now to where it may go in the future if

23:42that's something constituents or anyone

23:43wants in the future. So, it's really

23:45just the conduit infrastructure in the

23:46ground, not actually putting in EV

23:49charging stations at this time.

23:53Any further questions for Mr. Hayes from

23:56the committee?

24:00See? None. We'll go to public

24:03comment in the room.

24:06Any public comment in the room?

24:09Seeing none, we'll go to public comment

24:11online.

24:15public comment on that.

24:16>> Mr. Miller, you can go ahead.

24:19>> Can you hear me?

24:20>> We can.

24:21>> Um,

24:24uh, for the record, Charles Miller. Um,

24:27I'm speaking directly to item number

24:2929E, the professional services agreement

24:31for the municipal building parking lot

24:33redesign.

24:35Uh, is this a this is $132,000, is that

24:39correct, of specific purpose tax funds?

24:44Yes.

24:46>> Okay. Um well uh a an audit of the

24:51document layout reveals critical

24:53protection failures for city taxpayers.

24:56First look closely at the structural

24:58contradictions between the main body of

25:00this contract and exhibit A. Section 12

25:03dictates dictates that the consultant

25:05bears responsibility for its operational

25:07costs and fees. Yet exhibit A. Section

25:098, paragraph F1 states that permit and

25:13application fees advanced by the

25:14consultant will be reimbursed

25:17uh by the city at cost plus a 10%

25:20markup. Why is this municipality paying

25:22a 10% premium on administrative

25:24boilerplate?

25:26Second, section 7 sets up an illusion of

25:28risk mitigation by demanding consultant

25:31indemnification, but flip to section 16.

25:34It completely guts that protection by

25:36declaring that in the event of a default

25:38or a legal dispute, each party shall

25:40bear its own costs and expenses,

25:43including without limitation attorney's

25:44fees. If this vendor defaults, the

25:47taxpayer is contractually barred from

25:49recovering the legal fees required to

25:51enforce compliance. That is a total

25:53surrender of m municipal leverage.

25:56Third, this contract fails to deliver a

25:58complete project. Section 3 explicitly

26:00lists mandatory jurisdictional

26:02construction signoffs.

26:04uh including grading and utility

26:06certifications as additional services to

26:08be build at hour of variable hourly

26:10rates up to $220 per hour. You are

26:14approving a lump sum contract that

26:16intentionally excludes the final

26:17regulatory certifications needed to

26:19legally occupy and use the parking

26:21infrastructure.

26:23This guarantees future change orders.

26:25This committee must table item 29E until

26:27these structural defects are scrubbed

26:28from the text. Thank you.

26:31Any

26:36further public comment online?

26:38Seeing none, we'll come back to the

26:40committee. What's your pleasure?

26:42>> Uh, Mr. Chairman, I um move to approve

26:46an amount not to exceed $132,000.

26:50>> Second.

26:52>> It's been moved by Councilman Wolf,

26:53second by Councilman White. Any further

26:55discussion? I do.

26:56>> Councilman Moody.

26:57>> Thank you, Mr. Chairman. Through you,

26:59couple things. I mean, first off, the

27:03people did vote against the renovation

27:05of the building, whether we like it or

27:06not, and I'm need to honor the wishes of

27:09the constituents.

27:11And then two, gives me a lot of

27:14heartburn when I see EV charging

27:17infrastructure. Um, people do not want

27:20that here in Wyoming. Maybe except one

27:22town, Teton County, but not here. Again,

27:25the ones at Target and the mall, that's

27:27private property. That is a lot

27:29different. that is not taxpayer

27:31subsidies. It's not public property.

27:33This is public property. So we say it's

27:36just infrastructure.

27:39That means it could happen. It'd be like

27:41almost saying we're going to put in

27:42infrastructure for future gasoline

27:44pumps. That's the way I look at it. So

27:46that's why I will not support this for

27:49those two reasons. And I urge everybody

27:52to vote no on this. Thank you.

27:55>> Okay. Well, we don't know what the

27:57future brings, but [clears throat] with

27:59that, all in favor signify by saying I.

28:01>> I.

28:02>> I.

28:03>> Opposed.

28:05The recommendation of the finance

28:07committee at the next meeting of the

28:08governing body will be to approve with

28:10council Moody voting. No. Next item

28:13>> number 29F. contract between the city of

28:16Cheyenne office of youth alternatives

28:18and the Larmy community juvenile

28:21services joint powers board for case

28:23management services and substance abuse

28:25testing and assessments

28:27>> staff report.

28:30>> Mr. Chairman, committee members, this is

28:32Jay Sullivan, uh director of youth

28:34alternatives. Uh this is a two two-year

28:37contract revenue to the city totaling

28:40$598,634.

28:43Uh the scope of services covered by this

28:46contract is for the community service

28:48case manager position, diversion

28:50coordinator, diversion case worker, and

28:53as indicates in the agenda, the

28:55substance abuse, testing, and

28:57assessments. Uh the end of this contract

29:00would be June 30th of 2028. And I'll

29:03stand by for any questions.

29:06>> Any comments or questions from the

29:07committee for Mr. Sullivan?

29:11Seeing none, we'll go to public comment

29:13in the room. Any public comment in the

29:15room on this item?

29:18Seeing none, we'll go to public comment

29:20online. Any public comment online on

29:23this item?

29:25>> Mr. Miller, you can go ahead.

29:27>> Can you hear me?

29:29>> Yes, we can.

29:30>> Uh, for the record, Charles Miller, uh,

29:3329F.

29:35>> [clears throat]

29:35>> This body is reviewing a contract to

29:37secure $598,634

29:40for the office of use of youth

29:42alternatives.

29:43While the funding appears beneficial on

29:45the surface, a structural audit of the

29:47contract timeline and data protocols

29:49reveals serious administrative

29:50compliance gaps. First, look at the exe

29:54execution timeline. The performance

29:56period of this agreement explicitly

29:58states that work commenced on July 1st,

30:012026. Yet, the city attorney did not

30:03sign off on the form until September

30:0521st, 2026, and it is sitting before

30:08this committee today on October 6th.

30:11This means municipal employees have been

30:13administering substance abuse testing

30:16and case management for over 90 days

30:18without a legally executed binding

30:20framework. This is a severe breach of

30:22standard operating sequence that exposes

30:24the city to uncolateralized

30:27operational liabilities.

30:29Second, section 3 contains a structural

30:32imbalance regarding funding

30:33availability. It grants the joint powers

30:36board the unilateral right to terminate

30:38this agreement if state or county

30:39funding shifts, providing only a 30-day

30:41notice with zero financial penalty or

30:43liquidation protections for the city.

30:46The Office of Youth Alternatives have

30:48has already locked in fixed salary and

30:50fringe allocations based on this money,

30:52including $222,859

30:56for a diversion coordinator and $199,422

31:01for a caseworker. If the board pulls the

31:04plug, the city's general fund is fully

31:06exposed these personal costs. Third,

31:09section 5, paragraph 1 establishes an

31:11aggressive data mandate. City staff are

31:13legally required to upload highly

31:15sensitive tracking metrics into the

31:16reroute database posted by the

31:18University of Wyoming within two

31:19business days of any case update. We are

31:22contractually locking our local

31:23department into strict rapid turnarounds

31:25for data tracking. Yet there is zero

31:27reciprocal language protecting the data

31:29sovereignty or privacy rights of

31:30Cheyenne families from university level

31:32data handling liabilities. I urge this

31:35committee to require a formal

31:36reconciliation of these retroactive

31:38operational dates before advancing the

31:39item. Thank you.

31:42Thank you. Any further public comment

31:44online?

31:46Seeing none, we'll come back to the

31:48committee. What's your pleasure?

31:49>> Uh, Mr. Chairman, I move to approve an

31:51amount not to exceed $598,6340.

31:56>> Second.

31:57>> It's been moved by Councilman Moody,

31:58second by Councilman Wolf. Any further

32:00discussion?

32:02>> Councilman White.

32:03>> Thank you, Mr. Chair. Is Mr. Brody

32:05available for a question on this? I I

32:09would just like to uh get your take sir

32:13uh in the caller's comments that the

32:16contract had already commenced July 1.

32:19We are in um October

32:23uh 6th. So, so, uh, and then on section

32:28two, this is page three, it it calls

32:31for, um, well, I will say on that, uh,

32:36lowercase number two there, January 15,

32:382027 through October, uh, for the period

32:42of October 1, 2026 through December

32:4531st, 2026. Again, we're in October 6th.

32:49Uh does the fact that we are kind of

32:51over those time periods uh call this

32:54contract into question at all?

33:00>> Mr. Brody.

33:01>> Uh Mr. Chairman, John Brody, city

33:03attorney. Uh in my review of the

33:04contract, I didn't have any concerns. Uh

33:06granted, uh we do have a um a date that

33:11precedes the execution by the parties.

33:13However, this is money that routinely

33:14comes to the joint powers board for the

33:16service of uh juveniles that are in need

33:19of assistance at risk youth. Um I I

33:23think um youth alternatives would

33:25probably have a better uh better

33:28information to share with you on the

33:29mechanics of of data sharing and all the

33:31other uh interests that come up under

33:34this contract. But as a routine matter,

33:36um those issues didn't give me enough

33:40concern to uh stop the contract from

33:42moving forward.

33:44>> Great. Thank you, Mr. Brody.

33:47And I'll just uh close my remarks, uh

33:50Mr. Chairman, by saying in all my years

33:53on council, uh the previous comments

33:55that we just heard was the only time

33:57I've ever heard anybody call into

33:59question uh either youth alternatives or

34:02the services they provide. And so if

34:05they are unhappy with the contract then

34:07maybe they for the full administrative

34:10record would like to uh start a company

34:15and uh make a bid to provide those

34:17services instead.

34:20>> Thank you. Any further comments or

34:22questions from the committee?

34:24>> Mr. Chair

34:26Sullivan.

34:27>> Uh to speak to the the data, the city

34:30has a data use agreement uh with the

34:33University of Wyoming and DFS. This data

34:36is a central collection point to

34:39determine determine the uh uh outcomes

34:42of juveniles across the state uh to

34:45implement best practice approaches as

34:47well. But there is a data use agreement

34:50in place for this. Um, so

34:54I'll stand by.

34:56>> Okay. Thank you,

34:56>> Mr. Councilman Moody.

34:58>> Thank you. Uh, thank you, sir. And just

35:00for the clarify for the public, this has

35:02been going on for decades and this is,

35:05uh, very standard. Am I correct,

35:09>> Mr. Chair? Uh, director Sullivan again

35:11through you. Uh, correct. Uh, the

35:14contract will be retroactive.

35:16uh the joint powers board is is on board

35:19with that knowing that uh the services

35:22we can't just stop services for a delay

35:24in in the contract being implemented and

35:27so uh it will be retroactive to cover

35:29the cost and expenses of those services

35:31to the city uh from January I'm sorry

35:34July 1st forward.

35:37>> All right. Thank you so much and I agree

35:40this is very important you know for our

35:42youth here. You know, I say this I one

35:45friend who from uh Fort Morgan wishes

35:49she had a program like this to help her

35:52out in her use. So definitely be an I

35:54vote. Thank you,

35:55>> Councilman Wolf.

35:57>> Uh thank you, Mr. Chairman, through you.

35:59Um and thank you, Mr. Sullivan, for both

36:02taking your time to come speak to us

36:04today and for running uh this program

36:08which serves an awful lot of uh folks.

36:13um and has for many many years. Um this

36:17is the kind of undertaking that the

36:19governing body um looks at uh as a

36:23matter of really the routine business of

36:26trying to run the city as u effectively

36:30to provide the services that need to be

36:32provided. uh and uh the contractual

36:35arrangements are um long-standing and

36:39critical and and I certainly agree with

36:41uh city attorney Brody that um fact that

36:45the contracts um are uh a bit delayed um

36:50is uh not of u legal concern and um I'll

36:55certainly support this. Thank you. Thank

36:57you, Mr. Sullivan. Thank you, Chairman.

37:00>> Mr. Chairman uh Director Sullivan again.

37:02Uh I would like to just add one thing uh

37:04and I appreciate uh Councilman White's

37:07uh input to our online uh comments. Uh

37:11Youth Alternatives for those that don't

37:13know is actually a criminal justice

37:15agency recognized by the FBI as such

37:19which puts us in the position to provide

37:21those uh probation services, diversion

37:24services, and so forth. So, um, just

37:27thought I'd share that bit of

37:28information out there.

37:31>> Thank you. Seeing there's no more

37:34comments from the committee, uh, all in

37:37favor signify by saying I.

37:39>> I.

37:41>> Seeing that that votes unanimous, the

37:43recommendation of the finance committee

37:44at the next meeting of the governing

37:46body will be to approve. Next item

37:48>> number 29G, professional services

37:50agreement between the city of Cheyenne

37:52and TDSI, the design studio incorporated

37:55for the Johnson pool evaluation and

37:58design project.

37:59>> Staff report.

38:00>> Mr. Chair, Jason Sanchez community

38:02wrecking events before you

38:04[clears throat] and for your

38:04consideration is contract with TDSI for

38:07the to complete the design of the

38:09Johnson pool and for some construction

38:12administrative uh services. Uh I just

38:15want to walk you through uh kind of the

38:17process and if if you recall on the

38:20previous six the community supported uh

38:23the design of the pool. U we we went to

38:2665% on our design because and we didn't

38:29go to 100% because we didn't know if it

38:31would pass on the next ballot and and so

38:34to try to be a good steward of taxpayer

38:36dollars we designed to 65%. When it

38:39passed now this contract will take us to

38:42100% design. It also includes uh help

38:46with the bid documents, construction

38:48administration,

38:49and then at the conclusion of the

38:52warranty period of the pool, the the

38:55TDSI would also come and help us

38:58navigate the warranty period to make

38:59sure we document anything that would

39:01need to be repaired or replaced. So, the

39:04goal in this is that if this is approved

39:06by the governing body, we would finish

39:08the design by January.

39:12February, March, we go out to bid and

39:14I'm hoping to break ground in April if

39:16weather cooperates.

39:18If we are able to break ground in April,

39:21I'm hoping we have construction

39:22completed by the summer of 2028,

39:26which then starts the 2-year warranty on

39:29the construction and then is why this

39:31contract with TDSI extends out to 2030

39:35because two years later, they would help

39:37us navigate the warranty inspections.

39:40Um, I have TDSI in attendance as well

39:44and I will do my best to answer any

39:46questions you might have.

39:50>> Any questions for Director Sanchez from

39:52the committee? Councilman Wolf.

39:54>> Um, thank you, uh, Mr. Chairman, through

39:57you. Uh, thank you, Director Sanchez.

39:59Um, and, uh, I appreciate that

40:02explanation. Um, it kind of jumped out

40:04at me when I read through the contract.

40:07Um, but I'm delighted to see that we're

40:10moving forward with this really

40:13significant uh amenity that the the

40:16voters have uh supported and um that

40:19your department has u you know over many

40:22many years um helped to uh maintain and

40:26now needs to be replaced. And so thank

40:29you. Thank you Mr. Buyers both Mr.

40:31Buyers for uh your work uh on this as

40:35well. Thank you, Mr. Chair.

40:38Councilman White.

40:40>> Thank you, Mr. Chair. Uh, just wanted to

40:42kind of thank Jason. He and I, uh, you

40:46know, he always, uh, sets up the

40:48facilities and is present for our W one

40:51council and coffees. And so I believe it

40:54was back in June, I'd kind of asked him,

40:57you know, you know, if this if if the

41:00six penny project or the Johnson pool

41:02project passes six penny, um, you know,

41:06how what's the turnaround time? How long

41:08is it going to take to break ground? and

41:10he had told me, you know, I already have

41:13a plan in place if it does pass and the

41:16goal is to break ground as quickly as we

41:18can uh so that we can have the project

41:21completed as quickly as we can. And um

41:24this is step one in that process and the

41:27voters overwhelmingly voted to support

41:30that and um I just can't wait till the

41:33groundbreaking.

41:36Okay. Any further comments or questions

41:39for the director from the committee?

41:44Seeing none, we'll go to public comment

41:46in the room on this item.

41:48Any public comment in the room?

41:52Seeing none, we'll go to public comment

41:54online.

41:57>> Mr. Miller, you can go ahead.

42:00>> Can you hear me? And

42:03>> uh for the record, Charles Miller, I'm

42:05speaking directly to item number 29G,

42:07the contract with TDSI for the Johnson

42:09pool. [clears throat] Excuse me.

42:11Director Sanchez just testified that the

42:13department purposefully capped the

42:16initial design at 65% under contract

42:187986 to save costs prior to the

42:21election.

42:22While presented as fiscal stewardship, a

42:25clinical audit of this second agreement

42:27shows that this multi-phase division has

42:29created massive contractual

42:31vulnerabilities for the city. First, the

42:34initial 65% design already cost

42:37taxpayers $247,533.

42:41Today, you are adding $353,400

42:44simply to finish the remaining 35% of

42:47the drawings and provide basic

42:49oversight. That drives total soft design

42:52and administrative costs to $600,933.

42:57For a neighborhood pool estimated to be

42:59only 4,000 to 5,000 square ft, spending

43:02over half a million purely on

43:04administrative paper before breaking

43:06ground is an indefensible soft cost

43:09ratio. Second, look at the extreme

43:11performance term requested today.

43:13Director Sanchez noted this contract

43:15runs all the way to June 30th, 2030

43:18because it hitches the architect to a

43:202-year post construction warranty window

43:22after an anticipated 2028 completion.

43:25Yet, look at the rate schedules in

43:27exhibit A. There is no escalation cap

43:30protecting the city for services

43:31rendered between 2027 and 2030. By

43:34locking the city into a 4-year

43:35operational duration without shielding

43:37the fixed fee against professional labor

43:39inflation tiers, you are welcoming

43:41future billing disputes.

43:43Third, exhibit A explicitly excludes

43:45environmental investigations and

43:46hazardous materials for remediation

43:48design. However, this committee just

43:50approved item 29E for the parking lot

43:52directly adjacent where engineering

43:55staff have formally documented a known

43:58perolthine

44:00and tricollethine toxic chemical plume

44:03in the immediate soil. If TDSI completes

44:06the 100% design by January without

44:08integrated environmental plume data,

44:10your upcoming quarter 2, 2027 bidding

44:13cycle will be completely corrupted the

44:14moment a general contractor digs into

44:16contaminated earth. I urge this

44:19committee to delay approval until this

44:20contract is legally bound to account for

44:22the documented toxic soil plume at the

44:24site. Thank you.

44:28>> Any further public comment online?

44:31Seeing none, we'll come back to the

44:32committee. What's your pleasure?

44:35Uh, Mr. Chairman, I um move to approve

44:39in an amount of $353,400.

44:44Second

44:45>> been moved by Councilman Wolf, second by

44:47Councilman Moody. Any further

44:48discussion?

44:49>> Just a couple clarifications.

44:50>> Councilman Moody.

44:51>> Yep. Thank you, Mr. President. Just a

44:53couple clarifications that again, the

44:55design that was approved by the voters.

44:58So, we honor voters first time. The

45:00voters again want a design, want John

45:03Spool. We're honoring the will of the

45:05people. Again, we're honoring what our

45:07constituents want. That's all it is.

45:09Just keep in mind money is earmarked by

45:11the six penny. Thank you,

45:14>> Councilman White.

45:16>> Thank you, Mr. Chair. Just as Mr. Uh uh

45:18Councilman Moody just pointed out if uh

45:21the previous caller had conducted a

45:23clinical audit of the project and uh all

45:26the discussions that led up to that,

45:29that person would have known that the uh

45:32voters previously approved on a six

45:34penny ballot measure to approve planning

45:37and design for the Johnson pool project.

45:40here in the uh cost that that caller

45:44alluded to on the uh previous design was

45:48funded by that six penny approved ballot

45:52measure, not this one. So, um that's all

45:56I have.

45:58>> Councilman Wolf, thank you, Mr.

46:00Chairman, through you. I mean, I agree

46:01with the comments from my uh colleagues.

46:04Um

46:05uh and um I think there's there's

46:09something that we always need to be

46:12mindful of when we're reviewing these

46:14professional contracts is that um we're

46:17hiring people who are are professionals

46:21who are highly skilled and uh it does a

46:25disservice to them and to the people who

46:28work so hard on this. uh uh our um uh

46:32esteemed purchasing manager and the city

46:35attorney and the director um they're

46:39they are bringing a a wealth of skills

46:43to this and we want contracts. I mean

46:46and we want them to be constructed in

46:48the way that uh director Sanchez and uh

46:52Mr. Barlort have have constructed this.

46:56We want that oversight from the

46:58professionals after the pools build and

47:01through the warranty period. So, um I I

47:05mean I think we owe uh our thanks for

47:10the professionalism and as Councilman

47:13Moody and Council White point out, the

47:15voters have been incredibly supportive

47:17of this and um and that uh says an awful

47:21lot about their trust in this process.

47:24So, thank you. Um, thank you to them and

47:27thank you, Miss Truan.

47:28>> Thank you. We can't wait for the ground

47:30baking and the ribbon cutting and and

47:32this will be really awesome for

47:34Southside Cheyenne.

47:37>> That all those in favor signify by

47:39saying I.

47:39>> I.

47:40>> I.

47:41>> Let's see. And that the vote is

47:42unanimous on this item. The

47:43recommendation of the finance committee

47:45will be to approve at the next meeting

47:47of the governing body.

47:49>> Seeing there is no further business in

47:50front of this committee, we are

47:52adjourned.

47:53>> Thank you, Mr. chairman.

47:54>> Thank you.