2026-09-22 - Finance Committee

00:55and it's high noon in Old Cheyenne.

00:57Welcome to the September 22nd meeting of

01:00the finance committee. Call the meeting

01:02to order. Uh, if you have a cell phone,

01:06please make sure it's on

01:08silent or vibrate when making public

01:10comment. Clearly identify yourself. If

01:12you're using online, raise use the

01:15raised hand function.

01:17Uh, approach the podium and turn the

01:20microphone on. Identify yourself and at

01:23the end of this uh agenda, there will be

01:26no additional business discussed. And

01:29more most importantly, all communication

01:32goes through the chair clerk. First item

01:36>> number 19 resolution supporting the

01:38continuation of the optional 1% sales

01:40tax for calendar years 2027 through 2030

01:44and pledging that all revenues derived

01:47from this tax will be used for project

01:49described in this resolution.

01:51>> Staff report

01:52>> Vicky Niche public works. Um there is a

01:57substitute for this. I believe that uh

01:59Jennifer has provided that to you. There

02:01are two minor changes in that

02:03substitute. Um it will it's on page

02:07those two changes are on page four and

02:10I'll thank Mr. Wolf for pointing out my

02:12errors. Thank you Mr. Wolf so that we

02:15could get this exactly right. Um under

02:18human services agencies uh the p the

02:21amount of money is correct but the

02:23percentage was incorrect. Instead of

02:252.00% 00% it should be 1.25%.

02:30And um just below that Cheyen Larmy

02:33County Economic Development again the

02:35amount the $800,000 is correct but the

02:39percentage should be 1.00%

02:44uh instead of the 1.60%.

02:48>> Okay.

02:49So with that I will move through the

02:541% resolution. We are the city has

02:57required ourselves by ordinance to um

03:01tell the voters how we intend to use the

03:05tax. So the fifth penny sales tax is uh

03:08a four-year tax that is collected over

03:12the fouryear period starting the 1 of

03:14January. It would be for this year uh

03:16this coming year 2027 through uh year

03:202020 2030

03:22and

03:24that is uh and that is a 4-year tax. We

03:28are estimating a collection of $80

03:31million. We estimate the number so that

03:34we can budget uh annually to uh let

03:38people know how much we intend to spend.

03:41So, this resolution explains how we

03:43intend to spend the $80 million that we

03:46are estimating to collect over the four

03:48years. So, I'll just do a um kind of a

03:53comparison with the last tax so that

03:56everybody knows where we're at and what

03:58the changes the differences are. Um, if

04:01you go to page two, the street and road

04:03maintenance and construction portion of

04:05the tax, that is um 80% of the tax or

04:10$64 million out of the 80 million. And

04:12that is why most people refer to this as

04:16the road tax. It's been that since 1978

04:19when it first was uh implemented. So, of

04:22that $64 million,

04:26um, we are putting 40 million in

04:28contract maintenance, 8 million in

04:31street and alley maintenance, 4 million

04:33in traffic maintenance, 4 million in

04:35construction and administration, and 8

04:38million in drainage. Um, comparatively,

04:42contract maintenance was uh in the last

04:45tax 20 million. So, we've doubled that

04:48number, and I'll explain how we got

04:50there. Um the street and alley was 5

04:54million, it is now 8 million. In the

04:57last tax, the traffic uh maintenance was

05:013 million. We've moved that up to 4

05:02million. Uh administration management,

05:05which is basically the construction

05:08uh management office and along with the

05:10administrative costs of the tax uh is

05:13what that pays for. It this does not pay

05:16for all of that. The rest is covered

05:18first with interest. any interest that

05:20we receive and that's explained later in

05:23the in the resolution as well as any

05:25overage.

05:28And then the drainage uh is $8 million

05:31compared to 4 million the last time. So

05:33we've significantly increased that,

05:35doubled it. In fact, there was a sixth

05:38portion um as you'll see the numbers

05:40along the side one through five are what

05:42we're funding. Um there was a si a

05:46number six which was projects. Instead

05:49of specifying a pro specific projects,

05:52we've decided to just move all of that

05:55all of those funds into contract

05:57maintenance which uh and then change the

06:00wording a little bit to include that we

06:02could do overlays uh chip slurry micro

06:07uh micro crack seals, those kinds of

06:09things, traffic signals, concrete work.

06:11And then we could do construction,

06:13reconstruction, and renovation, which

06:15would be improvements on the roads. So

06:17all of there's a little bit of wording

06:19change in there to allow that. So now

06:22any project would also come from that

06:24contract maintenance line item.

06:30On the next page, which would be the

06:33third page of the of the uh resolution

06:37is other projects and agencies. So the

06:39remaining uh from the s we took eight

06:42started with 80 million we took 64

06:44million out for the roads and we have 16

06:47million remaining. So this is the

06:49portion that starts telling you how we

06:50plan to use that money. So that 20% or

06:53$16 million starts with fire rescue.

06:56They have the same percentage as the

06:59last tax 4% um but their number goes

07:03from 2 million to 3.2 million.

07:06The police department again has the same

07:08percentage 5%

07:10but they go from 2.5 million to 4

07:13million.

07:15Community recreation and events uh they

07:18did have their actual percentage went up

07:21along with the amount of money they're

07:23going to receive. Uh in the last tax

07:25that was 2.375

07:27million. In this tax it will be 4

07:30million according to this proposal. and

07:32their uh percentage went up from 4.75 to

07:365%. And this is for uh rightway

07:40maintenance basically.

07:42Then we've added a new um section which

07:46is community wreck and events parking

07:49lot maintenance. So that is where the

07:51parking lot maintenance money will be in

07:53the new tax. Um $1.4 million. That uh

07:58percentage is 0175.

08:03Next is the compliance department. They

08:05did they were in the last tax. They

08:07received $250,000

08:10um in this coming tax. They will go up

08:12to 400,000.

08:14And they're I believe that uh percentage

08:16remains the same. And then a new one uh

08:20another one new which is public works

08:23department facilities maintenance. Um,

08:26this is uh $400,000 and for the

08:30four-year period and it is new again at

08:34050%.

08:36The next piece is capital equipment.

08:38This one did go down. The percentage

08:41before was not quite 1%, it was 9854%.

08:46Um, and we have decreased that to.5.

08:49It was $492,74

08:52last the last four-year tax. it is

08:55400,000. Now these uh the things that we

08:58buy with these, we bought uh multiple

09:00compliance vehicles. We pay for the

09:02emergency notification software which is

09:04called alert media. Um we've bought

09:08furniture. We recently bought some

09:10furniture for HR human resources. Bought

09:13some camera equipment for the new uh PIO

09:16uh assistant Ben Silver. Those are the

09:18kinds of things that we normally uh use

09:21that for. And those funds are used at

09:24the mayor's discretion.

09:28On the next page, the fourth page,

09:32we have city county health department

09:34that uh actually went their percentage

09:37went down slightly from 67

09:42down to 050%.

09:45They received in the last tax $335,000

09:48but their amount because of the

09:50increased estimate will go up to

09:52$400,000.

09:56Um human services agencies again their

09:59uh percentage went down from 2% to

10:021.25%.

10:04Um it is $1 million which is exactly the

10:07same as it was in the last tax. And then

10:10the last portion there is the Cheyenne

10:13Larmy County Economic Development that

10:16was uh the percentage is down from 1.60%

10:20to 1% and but the uh amount remains the

10:25same $800,000

10:27um in the last tax, $800,000 in this

10:30tax. Um that also has some wording

10:34changes in the economic development

10:36portion. um instead of going to the uh

10:40Joint Powers Economic Development Board,

10:42these funds will be available to the

10:44city council for dispersement instead.

10:50Um and then the last is really uh

10:55that explains that we're going to

10:58estimate 80 $80 million which is 100% of

11:01what we're estimating and then uh talks

11:04about that interest that I mentioned

11:05earlier will go first to pay the

11:07administrative administration and

11:09management costs of the tax and um it

11:12also pays costs uh of the United Way

11:16administering the human services agency

11:18funding which is uh and has been for

11:20quite some time $12,500

11:23each year.

11:25Um and then it goes on to talk about in

11:28the last be it further resolved um on

11:31the bottom of page four that any excess

11:34of the estimated uh in excess of 8 the

11:38$80 million will be called overage funds

11:40and talks about how those funds will be

11:42dispersed. And um the

11:47first is used to again after interest to

11:49pay for the administrative and

11:51management costs of the 1% tax and

11:53administering that tax. The remaining

11:56overage funds um go to if you look at

11:59the next page there are three paragraphs

12:02there that describe how they'll go.

12:04Again streeten road maintenance and

12:06drainage 80% again that's why we call it

12:09the road tax. So any overage 80% goes

12:12directly to street and road maintenance.

12:15Um number two, public works department

12:18uh 10% goes to towards facilities

12:21maintenance. Those kind uh those things

12:24are will help pay for things that we

12:27need at um some of our bigger and more

12:29expensive facilities like the depot, the

12:32civic center, the beast, the municipal

12:34building as it sits and the parking

12:37garages, those kinds of things. um

12:39covers everything if you can imagine

12:41your house times a million square foot

12:45[laughter] what it costs to to maintain

12:47those. So um so we've so that is the

12:50same percentage that was in the last

12:52tax.

12:54Um and then other projects and agencies

12:58uh the remaining 10% so 80% to streets

13:00and roads 10% to facilities. The

13:02remaining 10% would be broken out to

13:06fire and rescue, police, community wreck

13:08and events, community wreck and events

13:10just the parking lots and then the

13:12compliance department. Um the some of

13:16the entities that receive 1% sales tax

13:19do not receive overage. So that would be

13:21the capital equipment or the the mayor's

13:24discretionary funds. Um that does not

13:27receive overage. City county health does

13:29not receive overage. Human services does

13:31not receive overage and the economic

13:33development line will not receive

13:35overage. Um and then just the be it

13:38finally resolved if we do not collect

13:40the 80 million that would be a bad thing

13:43but we'll have to come back to the

13:45council and uh reallocate those funds

13:49with a new resolution. We have done that

13:51once in the past. Um it was tough to do

13:54but hopefully our revenues are showing

13:57that um and I have those numbers. I

14:00think

14:04for overage in uh

14:072015 to 2018 we collected 13 almost $14

14:11million. In 2019 to 2022, we collected

14:16uh 31

14:18uh 31,600,000

14:20about and then in 23 to 26, we have

14:24collected so far 30,300,000

14:28in overage. So just that's why we're

14:31moving that uh number up to 80 million

14:34because we believe that is a very a very

14:37reasonable number um to estimate. So

14:41with that, I have be happy to answer any

14:43questions.

14:44>> Any comments from or questions from the

14:47committee for director Council White?

14:50>> Mr. Chair, through you. Uh Vicki, just

14:53for the record, um so folks know this is

14:56to go on the November ballot. Is that

14:58correct?

14:58>> That is correct.

15:01>> Thank you.

15:05>> Nothing else from the committee for the

15:07director. We'll go to public comment in

15:09the room. Any public comment in the room

15:12on this item?

15:15Seeing none, we'll go to public comment

15:17online.

15:19Any public comment online on this item?

15:25Seeing none, come back to the committee.

15:28>> Mr. Chair, I move to adopt. Second move

15:32by Council White, seconded by Councilman

15:35Moody.

15:36>> Mr. Chair, I move to amend by substitute

15:38dated September 22nd, 2026.

15:41>> Second.

15:42>> Okay. Substitute moved by Councilman

15:44White, second by Council Moody. Any

15:46further discussion?

15:48All those in favor signify by saying I.

15:51Any opposed?

15:53Back to the main motion.

15:56All in favor signify by saying I. Any

15:59opposed? Seeing that that resolution is

16:02unanimous, the recommendation in the

16:04finance committee at the next meeting of

16:06the governing body will be to adopt.

16:08Next item

16:09>> number 20 resolution reappropriating the

16:11fiscal year 2026 budget of the city of

16:14Cheyenne according to the provisions of

16:16Wyoming state statutes 16-4-112

16:19and 16-4-113.

16:23>> Staff report.

16:25>> Good afternoon, chairman, members of the

16:27finance committee. Uh my name is Robin

16:29Lman. I'm the city treasurer. Thank you

16:31for the opportunity to provide some

16:33additional information on the final

16:35reappropriation for last fiscal year.

16:38The memo I provided contains the full

16:40details, but I want to highlight the key

16:42points, particularly those affecting the

16:44general fund reserves and the self-

16:46insurance fund. The total

16:49reappropriation request is approximately

16:51$5 million. of that amount 1,631,979

16:58is being requested from general fund

17:00reserves. The remaining approximately

17:033.3 million is supported by additional

17:05revenue and reserves from our other

17:07funds. So those requests do not use

17:10general fund reserves. The majority of

17:12the general fund requests reflects the

17:14way we manage our budget throughout the

17:15year.

17:17As I have explained in the past, there

17:19are certain costs that are very

17:20difficult or impossible to accurately

17:23predict when we predict prepare the

17:24budget more than a year in advance.

17:27These include employee sick and vacation

17:29vac payouts for when an employee leaves

17:32the city, accident related costs,

17:34vandalism and theft, utilities, fleet

17:38fuel, parts and labor. Rather than

17:41overbudgeting these items in every

17:42department and tying up funds that may

17:45not be needed, we budget them based on

17:47the best information available and make

17:49necessary adjustments at year end. We

17:53also do not require departments to

17:55reduce their other operating

17:56expenditures to cover costs that they

17:58really have very little control over.

18:01For fiscal year 2026, we are requesting

18:03approximately 97,000 for accident and

18:06damage claims,

18:08120,000 for natural gas and electricity

18:10increases, 142,000 for fleet cost

18:14increases,

18:15172,000 for employee sick and vacation

18:18payouts, and approximately 36,000 for

18:21vandalism and theft expenses.

18:24There are also several larger, more

18:26specific general fund requests that I

18:28want to point out. We are requesting

18:30149,000 for higher than anticipated

18:33inmate housing costs at the Larmy County

18:35Detention Center as well as an

18:38approximately 378,000 for the combined

18:41communication center. The communication

18:44center increase was primarily due to

18:46several previously hard to fill vacate

18:48vacant positions being filled during the

18:50year.

18:51We are also requesting approximately

18:53155,000 for the municipal court and

18:56former senior center renovation design

18:58contract that was previously approved by

19:00the governing body and $350,000 for the

19:04purchase of the property at 803 West

19:0616th Street which was previously

19:08approved by the governing body as well.

19:11I also want to provide some context on

19:13the self- insurance fund request because

19:15the $2.7 million reappropriation is a

19:18very large number. Since the city is

19:21self-insured, we essentially act as our

19:24own health insurance company. The

19:26premiums paid by the city and our

19:28employees go into this fund and we use

19:30those dollars to pay our employees

19:32health care claim expenses.

19:35Fiscal year 2026 was a particularly high

19:38claims year. Our benefit consultant has

19:41advised us that based on their

19:43experience, the self insurance, their

19:45self-funded plan can generally expect a

19:48more difficult claims year every five

19:50years.

19:52We've had our plan for four years now

19:54and we've had very good claims

19:55experience in fiscal years 23, 24, and

19:5825.

19:59We also purchase stop-loss insurance to

20:02protect the city when claims become

20:04exceptionally high. It protects us both

20:06when an individual has extremely high

20:08medical expenses and when the city's

20:11claims as a whole becomes exceptionally

20:13high. For the overall plan, the

20:15insurance begins paying when our claims

20:17reach 100% of an the established

20:21threshold.

20:22At the end of fiscal year 26, we were

20:24still below that threshold at 87%.

20:28The goal is 80% or lower, which is based

20:30on the Affordable Care Act's requirement

20:32that 80% of all premiums collected must

20:36go to pay for medical care and quality

20:38improvement rather than administration,

20:40overhead, and profit. It is also

20:42important to understand that the 2.7

20:45million reappropriation does not

20:47represent a $2.7 million loss to the

20:50fund. We received approximately 12.2 2

20:53million in revenue during the year and

20:55had 12.9 million in expenses. So the

20:59self- insurance fund decreased

21:00approximately by 690,000 for the entire

21:04fiscal year. The fund ended June 30th

21:07with a reserve of approximately $3.7

21:10million.

21:11For context, when we began the self-

21:13insurance fund on July 1st of 2022, we

21:17started with approximately 1.4 million

21:19in reserves. As far as how much we

21:22should maintain in reserves, our

21:24benefits consultant has recommended a

21:26minimum of six months of claim expenses

21:29with 12 months being the ideal target.

21:32Looking at our claims experience over

21:33the four years we have been

21:35self-insured, we have averaged

21:37approximately 9.3 million in claims

21:40annually. Based on that average, 6

21:43months would be approximately 4.7

21:45million and 12 months would be

21:47approximately 9.3 million. As I said, we

21:51ended fiscal year 26 with approximately

21:533.7 million, which represents just under

21:57five months of average claims expenses.

21:59So, our first goal is to maintain at

22:02that least at least at the six-month

22:04level and over time continue toward the

22:06longer term reserve level recommended by

22:08our benefits consultant. This is why we

22:11build reserves in the first place. They

22:13allow us to absorb a higher claims year

22:15like fiscal year 2026 without

22:18immediately having to make significant

22:20changes to employee benefits or

22:21contributions. In fact, that was the

22:24reason for establishing the reserve

22:25target when we first became

22:26self-insured. You may also recall

22:29through the fiscal year 27 budget

22:31process, the governing body approved a

22:33$1 million transfer from general fund

22:36reserves to the self- insurance fund.

22:39That $1 million is not included in the

22:41$3.7 million balance that I just

22:44provided. Once that transfer is

22:46included, we began fiscal year 27 with

22:49the approximately 4.7 million in

22:51reserves, which puts us exactly at our

22:53six-month minimum target reserve level

22:56target based on the four years of

22:58average claims experience. I am happy to

23:00answer any questions you may have on

23:02these requests and I believe most of the

23:04applicable directors are in the room if

23:05you have questions on other items. Thank

23:07you. Okay. Comments or questions from

23:09the committee for the treasure

23:12council.

23:13>> Yeah. Thank you, Mr. Chair. Three. Uh,

23:15this will probably be more for director

23:17Sanchez uh for on page two with the uh

23:20golf course uh accidents. Is that from

23:24now until is that from January until

23:26now?

23:30>> Mr. Chair, through you I I could not

23:32hear you could hear that question.

23:34>> I apologize. Uh, thank you Mr. Turn

23:36through. Thank you, Mr. Sanchez, my

23:37apologies again. Um, on page two where

23:40it has the golf courses, the claims, did

23:42that start in January until now?

23:46Mr. Chair, for you, this would have

23:47started in July of 25 to through June

23:5130th of 26.

23:53>> Okay, that's all I have for them.

23:57>> Mr. Councilman White

23:58>> to to kind of piggyback on Councilman

24:01Moody's question, and I know it's a

24:04minuscule amount in the grand scheme of

24:05things, but

24:07five different unknown vehicles damaged

24:10the golf course fence over the period of

24:12a year. Is there any way we can

24:16I I don't know. I don't know how you

24:18stop that, but it seems Gosh, that seems

24:20like a lot,

24:21>> Mr. Chair, through you. I'm not sure of

24:24a of a good solution. We're surrounded

24:25by a lot of roads. Um, and some of the

24:28intersections are are a little bit

24:30tight. Um,

24:31>> and I know that staff has put up extra

24:34signage, reflection signs, anything to

24:38kind of draw more attention that you

24:41shouldn't be driving your car into this

24:44area.

24:45>> Doesn't seem to have worked.

24:48>> We're at a point where then it becomes a

24:50distraction.

24:55>> Yeah.

24:56So

25:00yeah, good good question. Um, okay,

25:03Councilman.

25:04>> Thank you, Mr. Chair. Through you, and

25:05again, it can be for anybody can answer.

25:07For the vandalism and thefts on page

25:09four, I understand some we don't know

25:11the vehicles, any of these. Were we

25:14caught the person? Were they prosecuted

25:16and convicted? And have we tried to

25:19obtain restitution from them?

25:28Oh, director.

25:30>> Mr. Chairman, through you to Councilman

25:31Moody. Um, of course, always when we

25:34have a a situation where there's

25:35property damage involving city- owned

25:37property, um, we will do our best to get

25:40an estimate for repairs, provide that to

25:42the courts. Obviously, it's the court

25:44that makes a determination as to what

25:45the restitution amount would be, if any

25:47restitution. Um, there could be jail

25:48time served in in lie of that. So, it's

25:51really hard to give a a specific answer

25:53or pen an answer to that, but yes, the

25:55simple answer is we always try to

25:56recover any uh claimage that we can

25:59through uh a claim on their vehicle um

26:01or through restitution.

26:06[snorts]

26:06>> Okay, seeing no more questions from the

26:09committee, we'll go to public comment in

26:10the room. Any public comment in the room

26:13on this item?

26:18Seeing none, we'll go to public comment

26:20online. Any public comment online on

26:22this item?

26:26No public comment online. Come back to

26:27the committee. What's your pleasure?

26:29>> Mr. Chairman, I move to adopt.

26:33>> It's been moved by Councilman White,

26:34second by Councilman Wolf. Any further

26:36comments or questions?

26:39All in favor signify by saying I.

26:43Seeing there's none opposed that that

26:45recommendation is unanimous from the

26:48finance committee to the governing body

26:49at our next meeting. [gasps] Next item

26:52>> number 26F Wyoming rule public transit

26:56program fiscal year 2027 subreient

26:59agreement between the city of Cheyenne

27:00transit program and the Wyoming

27:02department of transportation local

27:04government coordination office. staff

27:07report.

27:12>> Good afternoon, Aaron Johnson, Cheyenne

27:13Transit Program Administrator. Um to the

27:16committee, this is for $32,862

27:20that we use for our local match for our

27:23federal operations for the fiscal year

27:242027.

27:27>> And I will stand by for comments.

27:30>> Questions for Miss Johnson from the

27:32committee?

27:34Oh, seeing none, we'll go to public

27:36comment in the room. Any public comment

27:38in the room on this item? [sighs]

27:42Any public comment online on this item?

27:47>> No public comment online. Back to the

27:48committee. What's your pleasure?

27:50>> Mr. Chairman, I move to approve an

27:52amount not to exceed $32,862.

27:58>> It's been moved by Councilman Moody,

28:00second by Councilman White. Any further

28:02discussion?

28:04All in favor signify by saying I

28:08see and there any opposed. The

28:10recommendation of the finance committee.

28:13The next meeting of the governing body

28:14will be to accept the bid

28:16>> number 26G agreement between the city of

28:19Cheyenne and Brian Colstrom doing

28:21business as Put Hut for premises

28:23premises used as a miniature golf course

28:25in Lions Park. [snorts]

28:27>> Staffry Park.

28:28>> Mr. Chair Jason Sanchez community wreck

28:30and events. before you and for your

28:31consideration is a lease agreement with

28:34Brian Charlesstrom for the P uh in Lions

28:37Park. Uh this is for a five-year lease.

28:40Uh Mr. Charlestrom has been in Lions

28:42Park for decades. He's been a great

28:44tenant. Um easy to work with. Um he pays

28:47uh the city a fee each year for having

28:50the in Lions Park. Um this just

28:53stretches us out for another five years.

28:55It identifies uh the agreements, the

28:57arrangements that we've had previously.

28:59Um, and I'll stand by for any questions.

29:01And Mr. Charlesstrom is here as well.

29:03>> Any comments or questions from the

29:05committee for the director.

29:08>> Uh, Mr. [clears throat] Chairman, thank

29:10you through you. Um, thank you, Director

29:12Sanchez. Um, I just want to as somebody

29:15who lives right near there and whose

29:18kids went to the P hut and, uh, I'm

29:22delighted it's going to continue in

29:23operation and thank you for the city's

29:26support and thank you, Mr. Charlestrom

29:27for your continued support of it. I

29:30think it's a great uh amenity and

29:34terrific connection to a long history in

29:36the city. So

29:42did any uh other comments or questions

29:45from the committee?

29:47We go to public comment in the room. Any

29:50public comment in the room on this item?

29:54Any public comment online?

29:58No. Come back to the committee. That's

29:59your pleasure.

30:02>> Mr. Chairman, I move to approve.

30:04>> Second.

30:05>> Moved by Council Wolf, second by

30:07Councilman Moody. Any other further

30:08comments or questions?

30:09>> Uh, no. Thank you.

30:12>> Okay. All in favor signify by saying I.

30:14>> I.

30:15>> Seeing that that vote is unanimous. The

30:16recommendation of the finance committee,

30:18the next meeting of the governing body

30:19will be to approve. Next item,

30:21>> number 26H. lease agreement between the

30:24city of Cheyenne and the Cheyenne Depot

30:25museum incorporated for the operation

30:27and use of the depot building.

30:30>> Mr. Chair,

30:32>> due to the nature of my wife's position

30:34with the depot, I will have to recuse

30:37myself from this item.

30:39>> Okay, understood.

30:42>> Mr. Chair, Jason Sanchez, community

30:44wreck and events before you and for your

30:45consideration is a new lease with the

30:48depot. And I will uh start by explaining

30:51that the the lease we had was created uh

30:54almost 25 years ago and it made sense at

30:57the time. Some of the vocabulary that

30:59was in the lease. Uh but since then some

31:02things have changed over the course of

31:0320 years. Uh Frontier Days is not they

31:06don't have museum in the building. The

31:08depot museum is run uh independently. Um

31:12some of the the items that the city

31:15maintains and the areas that the depot

31:16maintains were not clearly called out

31:18and we have corrected that in this

31:20agreement. Uh we reduced it from a

31:2325-year lease to a 10-year lease with

31:25two 5-year options and that just gives

31:28future um uh DDA board members and

31:32director as well as the city an

31:34opportunity to revisit and make changes

31:35in a timely manner instead of waiting 25

31:38years to make changes. Um, I've been

31:42working with Christie, uh, the depot,

31:45uh, manager for probably a year now on

31:47this contract and their board. We are

31:49all, uh, after going back and forth,

31:51we're all in agreement of the theou

31:54that's before you. Um, it does call out

31:56the city's responsibilities. We still

31:58maintain, uh, the elevator, the elevator

32:01service contract, fire extinguisher

32:03contract. We still do the exterior

32:05maintenance. U, they are responsible for

32:08the interior maintenance. and and

32:09recently we did a lot of uh upgrades and

32:12improvements. And so they will be

32:13maintaining, you know, normal wear and

32:15tear from their tenants. They will

32:17collect rent from their tenants. They

32:19will uh have the opportunity to sell

32:21beer on the plaza on Fridays on the

32:23plaza, but they will also pay for the

32:25security and the insurance that's

32:26necessary for that service. Uh the

32:28proceeds from the beer sales are applied

32:31directly to the maintenance of the

32:32interior of the building. And the city

32:35will also um we we've been occupying

32:38space in the in the depot and that will

32:40continue. We call that out in this

32:42lease. Um I will stand by for questions

32:45as well as we have three members of the

32:46depot here to help answer questions if I

32:49can.

32:51>> Comments or questions from the committee

32:52for director Sanchez?

32:55Councilman Wolf.

32:56>> Mr. Chairman, thank you through you. Um

32:59thank you Mr. Sanchez and and thank you

33:01to the Christa and the board who have uh

33:05made major improvements in this building

33:07and and you director have have obviously

33:12been instrumental in that and passed on

33:14the the six penny. Um I think there were

33:18plans to uh spend some of the money to

33:21renovate the museum. Is is that am I

33:25correct in that? And what are the plans

33:26for that?

33:27>> Mr. Chair, that is correct. on the last

33:30six penny proposition. Uh there was a

33:32proposition to uh renovate uh the museum

33:35portion of the depot. That's the last

33:37piece that we we haven't touched yet. Um

33:40the first phase, we we landscaped the

33:43southern exterior. We built the cafe on

33:45the first floor. We renovated the

33:46restrooms and we did u some repairs to

33:49the facade. On the second phase, we

33:51painted all of the second and third

33:53floor. We replaced the carpet. We added

33:55some windows to some of the offices. We

33:57repainted the windows on the exterior.

33:59We put the new um uh copper. Uh we redid

34:03the plaza, the concrete, and the the

34:05bricks. Uh put the new shade structure.

34:07So, this is the piece that hasn't been

34:09touched yet, and that's the museum. Uh

34:11with the support of the community, we'll

34:12go um start on the design. Uh we'll uh

34:16include the community in the design and

34:18uh have some meetings and opportunities

34:20for people to comment what they would

34:21like to see. And then we'll build a

34:23trash enclosure. Uh right now all the

34:25dumpsters and all the trash cans just

34:27sit out in the parking lot which I think

34:28detracts from the the beauty of the

34:30building and so those are to come both

34:34projects.

34:38>> Any other comments or questions from the

34:39committee?

34:42Uh Jason I had had one uh I don't know

34:45if you know this but does the restaurant

34:47share Wi-Fi with the rest of the

34:51building? Is that all on one? They

34:54don't.

34:55>> Mr. Chair, it does not appear that they

34:56do.

34:58>> Okay. Well, I've had some complaints

35:00about that Wi-Fi in the restaurant area

35:03just

35:05for their um satellite that they're

35:08running for their televisions, games

35:11that that keeps going off during the

35:13middle of the games and

35:16Okay,

35:17let we'll let them know. Okay, thank

35:20you. Uh we'll go to public comment in

35:22the room. Any

35:25public comment in the room on this item?

35:29Seeing none, public comment online.

35:33Public comment online. None. Back to the

35:36committee. What's your pleasure?

35:37>> Uh, Mr. Chairman, I move to approve.

35:39Second.

35:40>> Been moved by Councilman Moody, second

35:42by Councilman Wolf. Any further

35:43discussion?

35:45All in favor signify by saying I.

35:48Seeing that there's none opposed, the

35:50recommendation of the finance committee

35:51at the next meeting governing body will

35:53be to approve. Next item

36:01>> number 27D. Consideration to purchase

36:03between the city of Cheyenne, LN Curtis,

36:06and Suns Incorporated for the purchase

36:08of 90 sets of firefighting turnout gear

36:10for Cheyenne Fire Rescue.

36:13>> Staff report. Good afternoon, finance

36:15committee and chair. My name is Ryan

36:16Anderson, battalion chief with Shine

36:18Fire Rescue. The proposal for you is for

36:20the purchase of 90 sets of firefighting

36:23turnout gear. Each set includes uh an

36:26ensemble of a coat and pants. The quote

36:28for 90 sets totals $331,49160.

36:34This was a successful proposition within

36:36the last six penny. One thing

36:38[clears throat] I want to bring to your

36:39attention, I'd like you guys to refer to

36:41quotes that were dated 918. And I'll

36:43discuss the substitution later on in

36:45this presentation.

36:47[clears throat]

36:48Uh these sets are manufactured by Globe

36:50MSA. The uh sole supplier of Globe MSA

36:54for this region is LN Curtis. The Soul

36:57Source acquisition has been approved by

36:58purchasing manager TJ Bartlebort and the

37:01Soul Source letter is included in the

37:02documentation provided. Um, Ellen,

37:05Curtis, and Globe have uh committed to a

37:0790 business day delivery time once the

37:09order is placed. Uh, just a little bit

37:11of background for your information. NFPA

37:1419 uh70, the National Fire Protection

37:16Association, uh, certifies structural

37:18turnout gear for 10 years. Once that

37:2110-year um, limit is reached, it can be

37:24utilized for non-live fire training. We

37:26typically rotate that older gear out to

37:29our fire academy and let our recruits

37:31use and abuse it, if you will, dragging

37:33it along the ground, uh, and so forth,

37:35but it can't be used in live fire

37:37situations.

37:39Um, per our CLA with [clears throat] the

37:41city, um, each Shine firefighter is

37:43issued two sets of turnout gear. Second

37:46sets necessary to due to the increased

37:48risks of exposure to carcinogenic agents

37:50that contaminate gear after a structure

37:52fire. The clean set is back at their

37:54stations and can be placed into service

37:56immediately uh upon return. And while

37:58the contaminated set is properly

38:00decontaminated and dried inhouse by our

38:02personnel, this therefore reduces

38:04firefighter downtime and provides them

38:06the proper PPE that they need almost

38:07instantaneously.

38:09So, the turnout gear we're discussing uh

38:11in this purchase will replace an

38:13original set that was u bought in 2016,

38:17and I'll refer to it as the orange trim

38:18sets. Um, the reason we do that, we

38:22[clears throat] alternate between yellow

38:23trim and orange trim so we can best

38:25identify our primary set and our backup

38:28set. So that way a fire officer on scene

38:30can wonder why his firefighter has been

38:31in his backup set for an extended period

38:33of time. Is it out of service due to

38:34repair? Is there something else going

38:36on? Um, the substitution that I

38:39referenced earlier, um, we initially

38:41were pursuing their, um,

38:44mid highlevel brand of globe gear called

38:47Extreme Pro. um and had proceeded

38:50through the sizing process. We actually

38:52just received the um trial sets about a

38:54month ago. Uh unfortunately once we got

38:57them, we found there was a vast

38:58difference in the sizing. I'm already a

39:00big guy and my coat fit me like a circus

39:02tent. Um kind of what we came to the

39:06conclusion was is new isn't always

39:07better. We wanted to go back to what we

39:09know and what we really enjoy and what

39:11we've been told is the best gear guys

39:13have worn online. And so, um, Globe and

39:17Ellen Curtis were gracious enough to

39:18give us a promotional pricing for the G

39:21Extreme 3.0 compared to the Pro. So,

39:24that's what the substitute is is as it

39:26relates to. Um, there's no price change.

39:29It's for the 90 sets. It's literally

39:31just a change in description to make

39:33sure that we're providing our guys with

39:35the gear that they like, that they know,

39:36that we're familiar with. Um, like I

39:39said, new isn't always better. We're

39:41finding through this. So, I appreciate

39:43your uh consideration. I'm happy to

39:44answer any questions.

39:46>> Any comments or questions for

39:50>> um Thank you, Mr. Chairman. Through you,

39:52um are are these uh and thank you for

39:55your presentation, Chief. Um are these

39:59are these sized individuals or they

40:03>> Yes, sir. So, um what we'll do and and

40:05actually that's kind of another

40:06fortunate thing with us going back to

40:08the 3.0 I know. Um, with the new sizing,

40:12we had to have everybody run through and

40:14have them sized. So, Ellen Curtis will

40:16come in with two representatives and

40:18they have what are called sizing sets.

40:20Our personnel then go through and they

40:22try those sizing sets on and they mark

40:25it down and that's recorded for us to

40:27then go ahead and place our order. Uh

40:29what we were finding is for instance my

40:31sizing set um was based off of what we

40:35had previously ordered and when I got it

40:38it's vastly different. Um we're finding

40:40that in in quite a few of the demo sets

40:42that we got. So um we record those sets

40:46and place the order. Now that we're

40:48going back to the 3.0 we can essentially

40:50just go back to the old order from three

40:52years ago. Uh the email went out today

40:54to all of our personnel. Hey, if you

40:56have a sizing issue, if you've lost 25,

40:5830 lbs, something like that, please come

41:00in. We'll have you resized. Make sure

41:01your gear properly fits you.

41:08>> Okay. Any further comments or questions

41:09for the committee for the chief?

41:12Okay, we'll go to public comment in the

41:14room. Any public comment in the room on

41:15this item?

41:18Seeing none, public comment online.

41:20Any public comment online on this item?

41:23Back to the committee. What's your

41:24pleasure,

41:26>> Mr. Chair? I move to approve an amount

41:28not to exceed $331,491.

41:34>> Been moved by Councilman White, second

41:36by Councilman Moody.

41:37>> Mr. Chair, I move to amend by substitute

41:39quote dated September 18th, 2026.

41:44>> Substitute moved by Council White,

41:46second by Councilman Moody. Any further

41:47comments or questions?

41:49>> Oh, just a comment.

41:50>> Councilman Moody.

41:50>> Yep. Thank you, Mr. Chairman. you. Uh

41:52just to confirm uh the does go down to

41:55$316,758.64.

41:59Is that correct?

42:00>> Chair through you. I apologize. So

42:02there's two quotes involved from 918 and

42:04I should have explained that there are

42:0686 sets that are in the red level trim

42:10and then we have four new recruits

42:12currently in our fire academy. So I had

42:13to have another uh quote with four sets

42:17in the yellow trim um that they'll have

42:19to be provided also. So, they have two

42:21full sets of um up-to-date gear. So,

42:24there's two quotes there dated 918 that

42:26should cover both trim levels and cover

42:28all 90 sets. Okay.

42:32>> Um

42:35okay. All in favor signify by saying I.

42:39Any opposed? None. Back on the main

42:41motion. All in favor signify by saying

42:43I.

42:45Seeing that that is unanimous, uh the

42:48recommendation of the finance committee

42:50at the next meeting of the governing

42:52body will be to approve this purchase.

42:56Next item

42:57>> number 27E, consideration to purchase

42:59between the city of Cheyenne and Axon

43:01Enterprise Incorporated for the purchase

43:03of incar cameras for the Cheyenne Police

43:06Department for 10 recently ordered

43:08police interceptors.

43:10>> Staff report.

43:10>> Mr. Chair, members of the committee, uh

43:12good afternoon. Lieutenant Brady from

43:14Cheyenne Police Department. Um, what you

43:15have before you is a consideration of

43:17purchase between the city of Cheyenne

43:18and Axon Enterprise for the purchase of

43:21INCAR camera systems uh for the Cheyenne

43:24Police Department. This is going to be

43:25going into 10 of our recently acquired

43:29uh police interceptors that are set to

43:31be delivered in February of 2027. This

43:34is a sole source purchase. Therefore, uh

43:36no other bids were requested. Um the

43:40quote also includes a 39month

43:42subscription for the 10 uh Axon fleet 3

43:45incar cameras includes the cameras

43:47operational software all the hardware

43:50licensing agreements etc. Uh total

43:53amount being requested is $88,41020

43:58and I'm happy to stand by for any

43:59further questions.

44:01>> Any questions for the committee for the

44:05department?

44:08Nope. We'll go to public comment in the

44:10room on this item.

44:14Any public comment in the room? Public

44:16comment online.

44:19Any public comment online? Okay, back to

44:21the committee. What's your pleasure?

44:25>> Mr. Chair, I move to approve an amount

44:27not to exceed $88,41020.

44:32>> It's been moved by Council White, second

44:33by Councilman Wolf. Any further

44:35discussion? All in favor signify by

44:37saying I. Seeing that that votes

44:40unanimous, the recommendation of the

44:41finance committee, the next meeting of

44:43the governing body will be to approve

44:44the purchase. Next item, please.

44:47>> Number 27F, consideration of bid number

44:49E-127

44:51for furnishing compost facility waste

44:53hauling.

44:56>> Staff report.

44:58>> Good afternoon, chairman, committee

45:00members. Craig Lavoy public works. This

45:03contract will allow

45:06our consultant or not our consultant but

45:08our contractor to haul 18,500 cubic

45:12yards of material to the landfill to be

45:14used in recolation projects and

45:16alternate or daily cover as well as

45:18bring back 2,000 cubic yards of clean

45:20soil to help us um process more top soil

45:24blanded compost for our residents. And

45:28the two bids received, Consolidated

45:31Resources LLC was the low bidder at

45:33$27,665.

45:36And I recommend approval. I'll stand for

45:39questions.

45:40>> Any comments or questions on this bid

45:43for Mr. B

45:46Lavoy?

45:48Nothing from the committee. We'll go to

45:50public comment in the room.

45:54Any public comment in the room? Any

45:55public comment online?

45:58No public comment online. Back to the

46:00committee. What's your pleasure?

46:01>> Mr. Chairman, I move to accept a bid

46:03from Consolidated Resource LC amount not

46:06to exceed $27,665.

46:11>> Second.

46:12>> It's been moved by Councilman Moody,

46:14second by Councilman White. Any further

46:16discussion?

46:17All in favor signify by saying I.

46:20Seeing that that vote is unanimous, the

46:22recommendation of the finance committee

46:23at the next meeting of the governing

46:25body will be to accept the bid. Next

46:27item, please.

46:28>> Number 27G, consideration of bid number

46:30E-2-27

46:32for furnishing one new instock special

46:34operations SUV with a S or SSV platform

46:39for Cheyenne Fire Rescue.

46:41>> Staff report.

46:44>> Good morning, council chair and members.

46:46Uh Neil Danny, batten chief, Cheyenne

46:48Fire Rescue. We [clears throat] have a

46:49consideration for bid for you guys today

46:52in the sum of $86,91847

46:56for the purchase of an SUV for the

46:58special operations division of Cheyenne

47:00Fire Rescue.

47:03Uh this vehicle be utilized for special

47:05operations uh primarily for our tactical

47:07EMS team and our community EMS.

47:12>> Any comments or questions for the chief?

47:15Councilman White.

47:16>> Thank you, Mr. Chair. through you,

47:18Chief. Um,

47:20what was the deliver? I see one of the

47:22bids were were rejected uh because it

47:25did not comply with the delivery time

47:28frame. What was the delivery time frame?

47:30>> So, uh through you, Mr. Chair, we had a

47:34um

47:36uh we were fairly confident we could uh

47:38um allocate this vehicle locally that

47:41was with an in stock unit and so we had

47:43a pretty short time frame on it. Um we

47:46we were actually asked initially I think

47:48was uh the 30 days was our original time

47:51delivery time frame and then we were

47:52asked to extend it which we did for

47:54another opportunity for another bidder.

47:56Uh and I think he subsequently offered

47:58up two additional time frames. Uh the

48:01final f time frame wasund

48:05150 days. So we went with the the

48:08obviously the one that we could get a

48:09hold of quickly.

48:14Any further questions for the chief?

48:17No. Any public comment in the room on

48:20this item? Any public comment? Public

48:23comment online.

48:25No public comment online. Back to the

48:27committee. What's your pleasure?

48:29>> Mr. Chairman, um I move to accept the

48:31bid from Phil Long Wong Ford of Denver

48:34LLC in an amount not to exceed

48:37$86,91847.

48:41>> Second. Been moved by Councilman Wolf,

48:44second by Councilman Moody. Any further

48:46discussion? [snorts] All in favor

48:48signify by saying I.

48:49>> I.

48:50>> Seeing that that vote is unanimous, the

48:52recommendation of the finance committee

48:53at the next meeting of the governing

48:55body will be to accept the bid. Next

48:56item

48:57>> number 27H. Consideration of bin number

49:00E-3-27

49:02for furnishing one new 2026 or newer cab

49:05and chassis 4x4 with 12T forestry

49:09chipper dump bed for the forestry divi

49:11division

49:12>> staff report.

49:13>> Mr. Chair, Jason Sanchez, community

49:15wreck and events. uh before even for

49:17your consideration is a bid to replace

49:19our old 2008 chipper truck and purchase

49:23a new one from Fremont Ford Company in

49:25the amount of $12,98.

49:29Um if you approve this um bid, the truck

49:33is scheduled to arrive in 180 days and I

49:36will stand by for questions.

49:39>> Questions from the committee for

49:40director Sanchez on this item.

49:42>> Question Council Moody.

49:43>> Yep. Thank you, Mr. Chair. Thank you,

49:45Mr. Sanchez. So on here coming previous

49:48says bid rejected except this one says

49:50multims did not meet specifications.

49:53Just what were one or two of those

49:57>> go ahead TJ

50:01>> TJ Bartlewart purchasing manager chair

50:03through to Councilman Moody. So in

50:05reference to the bid from Altech

50:06Industries that's the one you're

50:07inquiring about correct. Uh so they they

50:10we issued an addendum partway through

50:12the bid process that changed multiple

50:15bid specifications that we discussed

50:16during the pre-bid meeting. They didn't

50:18even use the addendum one specifications

50:20to submit their bid. So they missed an

50:22addendum in whole. They didn't have a

50:24bid guarantee. Um and they said no to

50:26just multiple line items that were

50:29addressed at the pre- bid meeting. So

50:30they just had a pretty significant

50:32oversight in the bid submission process.

50:33So that's a pretty high level view for

50:35you. Thank you, [snorts]

50:37>> Councilman Wolf.

50:38>> Uh, Mr. Chairman, thank you. Through

50:40you. Um, Director Sanchez, this this is

50:43just the truck but not the chipper

50:45machine. Is that right,

50:47>> Mr. Chair? Through you. Uh, correct.

50:50>> U, and um, do you replace the Mr.

50:53Chairman, I'm sorry. Through through

50:55you, do you replace does the chipper get

50:58replaced obviously on a on a completely

51:00different schedule? And

51:03sorry, correct, Mr. chair through you.

51:06That is correct. I was just looking at

51:07TJ to see if we had a date in mind, but

51:10uh it it will be to replace at a

51:11different time.

51:14>> Okay, we'll go to public comment in the

51:16room on this item. Any public comment in

51:19the room? Any public comment online on

51:22this item?

51:24Public comment online seeing none. Back

51:27to the committee. What's your pleasure?

51:28>> Uh Mr. Chairman, I move to accept the

51:30bid from Fremont Motor Company in amount

51:32not to exceed $12,980.

51:38>> Been moved by Councilman Moody, seconded

51:40by Councilman Wolf. Any further

51:42discussion? All in favor signify by

51:44saying I.

51:46>> Seeing that there's none opposed, that

51:48vote is unanimous. Recommendation in the

51:50finance committee at the next meeting of

51:51the governing body will be to accept the

51:53bid. With that, that's our last item. We

51:57are adjourned.

51:58Hey, Miss Johnson, I have a question for

52:01you.