2026-10-13 - Finance & Management Committee

Good morning and welcome to the Finance and Management Committee meeting of Tuesday, OCTOBER 13, 2026, the time is now 09:30am. And this meeting MAY come order before taking roll. I will provide on how to submit speaker cards for items on this agenda. If you're here with us in Chamberlain bike to submit a speaker card, please vote now in turn, went into myself or click, representative. No later than 10 minutes after the start of this meeting or before the item is read into record, whichever will occur first registering to speak via zoom is now do 24 hours prior to the start of this meeting, time. This meeting him to order at 09:30am, and speaker cards will no longer be accepted. 10 minutes after making that time 09:40am, will now proceed with taking Roll Council members. Brown present there won excuse, excuse, excuse and Chandran present. Thank you. We have 3 members present when excused long and chair before we begin to be happening. Announcements at this time. Thank you. Ok, that'll take us to item one approval of the draft minutes from the committee meeting of SEPTEMBER 20nd, 2026. And there are no speakers on this item. Just need a motion. Thank you. That's a motion made by Councilmember bound second by Councilmember anchor to set the draft minutes from the committee meeting of SEPTEMBER 22nd 2026 on row Councilmembers. Brown. I under I long accused and chair Ramachandran. I thank you. Item one passes with 3 has won excused, to accept the draft minutes from SEPTEMBER 22nd 2026. Moving on to item to determination of scheduled a standing committee items and we have 2 members that signed up to speak for this item. Okay. Anything from staff. Nothing. Thank you. Okay. But the public speakers calling in the name that signed up to speak on item number societal of Allah. The ability to consistently ignore will. Issues that comes in for you says something about your credibility. I have repeatedly said. Doing scheduling that this body, feel to hand the annual report and the city administrative capacity to spend up to $250,000. That's a mandate. You haven't had a report since 2023 on that You schedule next report. Least 2027. The city administrator approve. Spending of $12,000 for the Oakland Police Department to travel to Washington, D.C., using measures the funds he should have never approved it. Those funds were for violence. Prevention. And other issues related to policing. That's just one example of how the city administrator misspent. Funds. And is a possibility they could be a public But you refuse to demand that report be put forward immediately. On that issue. Also. You have not scheduled to come pass. If you look at you'll designation is a sanctuary city and how that designation fiscally impacts the city. That impact? For being a sanctuary city that is financially negative. And you have not dealt in You have little capacity to do because you keep no data on individuals who all he unauthorized. And whether or not they are financially contributing to this city. You have no idea any obligations. Thank you for your comments. Blair Beekman. He is not in that Zoom chair. That speakers on the side of thank you. I do have a question to the administration. Do we have a report that comes to this committee about the city administrators spending that doesn't all the items. I don't come the council within the 250,000 the Mont. Yes, that item is scheduled for OCTOBER 27th the next committee meeting. Thank you. To add deputies and 2 ministers Davis, that report will cover 2023. 24 24. 25 and 25 26 election cover multiple years. Thank you. I entertain a motion. So moved. Thank you. We have a motion made by council member Brown second by councilmember 100 to accept the determination of schedule Senate committee items as on row Councilmembers. Brown. I under I one excuse and chair Ramachandran. I thank you. Motion passes with 3 has won excused long to accept the detect the pending list as is. Reading and item 3 adopt a resolution extending the agreement with myth Methinks llc, ethics. Pelosi to NOVEMBER 32,028 and increasing the agreements from. $249,850 to amount not to exceed 1 million, $250,000. And we have 2 speakers that signed up to speak on the side of a okay to the staff. Good Morning. Council members at and see committee and members of the public and 96 an apparent mission. Department Finance. The contract recommendation before you are kind. It's under the city charter. The recommendation is to adopt a resolution, extending it caught agreement with meant fix to NOVEMBER 30 2028 and increased agreement from 249,850 to 1 million, 250,000 Dolly's this is very important. Critical to ensure payroll stability, compliance with the changing legislation and continued functionality of our system. Oracle. Thank you. Can can you talk a little bit more about why the amount is increasing from 2.52? Originally we had some retirements and a lot of critical staff that you the programming of this system who are no longer with us. And so and union agreement came to creating new aws. Schedule and we found that currently no one in house between it and U.S. Was able to program this without breaking the system. So we did a contract to get specialized resource cause as times are changing no one knows this version of Oracle anymore. So we got a contract find somebody who is able to do the programming and we found it took him 6 months and we all must utilize all the money just to program it without breaking all the other custom ice codes that are in Oracle. Okay. I have one question for passing it to my One of the things that the report notes is flsa compliance issues which we have had issues or payment as the outages are right up. And that was discussed in this committee. How will this new contract health prevent future mishaps of over payment as an example. So I'm extremely excited. Reason I want to extend the current and leverage the it call up is the current consultant is understanding the coating that is being done. So he's as he's understanding he's fixing it. He's making it more robust. I'm sure. 20 years ago when this was done, that was the best way that is going through it. Not only is he fixing it and he's making it flow of oil and readable. There's a lot of programming that it will say, do this. But also these other call back somewhere else, which we don't usually see. And so he's quite strong. 25 years, he's like a one. A patch comes in. This will break your coding. This is why there's breaks. So he's helping document trained current use that that don't know this version. And so hopefully the hope is to automate and make the system more robust. Thank you again. Some ground. Excellent. Thank you so much. Much time. Definitely took one of my questions. And so thank you so much for bringing this item. I think that report was very well written where it outlines just some of the does outline some of the details of this program will be able to assist with. So I definitely like that. And then I guess maybe the only question that I will i have as far as like the programming like this program, will it help assist with like overtime calculations? I hope to I hope to there I think the first thing is I want to get stabilization program all the new changes in the new contracts, for example, pma. Now they'll be contributing to Calpers and that upholds. So that means that's a huge change. We don't do it. But working and other organizations, you know, there's ways to make overtime more automated and more robust and create rules like, hey, you haven't you don't you know that we haven't worked enough hours, whereas right now employees can keyed in. And actually, if you doing on a cell phone, it easy to pick the wrong code. So my hope is to eventually program rules and based on job class based on what they that system is capable doing this turn on retro Act, Tiffany, so the system can there was a delay for some reason in yoga getting in late near Lake par. This this money. And it should calculate based on the rule set up what's right now, done manually which delays more time. So eventually, yes, that is the hope. And that is the reason I'm asking for more money is the first year I'm hoping is for compliance. Big beautiful act is required for w 2. All you changes and then hopefully once that's done, we can focus the money on improving the system. I see it. And then my last question feel like in the past there's been issues with like Oracle integration. And so with this investment in this particular programming, I just wanted to just ask the question, are we seeing any issues with the overall integration like is our Oracle like of today in order to like be compatible. When them so they integration is actually outside. Oracle is a robust system like these tell a staffer fire so it can take other files and imported in for data. So really the wood to get the integration going would be to have a good project manager defray to Bradley on the project for that. So the particular. To be clear about what this contract is supporting. This is mostly around supporting the current structure of our Oracle system to ensure that it doesn't break. Integrations require us to have, mentioned, clear readable files to transfer in and have a file format set up in Oracle's. Oracle can receive that information. Automate it calculated and again, not break the ongoing tax and other implications. The goal of this particular contract is to maintain support for those things that we are legally and legislatively mandated to do to actually move forward with a full integrated system all be clear. So in prior spaces does require us to really implement our erp. So there is another we want to move to a standard of. We are logging tracking verifying pay laments including overtime in a way that's more clearly on double to things like purpose and goal and timeline and who in limits on percent person than not doing such follow-up manually. That is a new erp structure. We can pull files in to verify kens with this. We also just want to make sure, though, as key starting point that things like the federal government's exemption of overtime. Under its guidelines from taxation. We're able to capture on employees w twos. And I say it that way because our definition of what require was hard for overtime under use is not the same thing as the federal definition for what's tax exempt. So every over time our employees time card isn't tax exempt for federal purposes. Not just cause we classified as over time. Its tax exempt. So there's these other calculations that our system has to be robust enough to run to keep up with that federal law to ensure that we're providing proper tax documentation to employees. That's like the biggest left Nancy mentioned, ensuring that we can program appropriate use and I would say even more critically than that as we get routine patches from Oracle that are really did 2 updates in the system, updated tax laws in withholding rules from the state and federal government to ensure that we're able to process and timely and not delay people's proper compensation. That's key primary goal of this contract, a So that makes And I know the report says payroll calculation errors straight as a key objective. I guess my last thing I'll just throw out there is and I know that we approve some type of system to help support opd in their overtime calculation. And so I guess my flag would be just making sure all of these systems are able to talking, communicate to one another. I think the key step and you're talking about tell us top with fire uses one of the key things that has to happen for opd. And, you know, we we had an Otter reporter at the prior council meeting on this particular item for tell us staff to work for opd does actually require that particular system to be configured to work for opd. And then there's a second conversation about it running as a payroll system. So there's kind of separate spaces over time like tracking a validation is it is one space getting attacked to talk to your payroll system way. That's robust enough to supporting all the legal and tax documentation to separate space. You know, we'll see if this particular contract could get us there. I am skeptical that are current are 12 financial system is robust enough. 2. Have that integration working with that doesn't break everything else. Didn't. But we would need this contract to even explore that as a possibility. I think it's more likely that we need to stand up. Tell a staffer opd in such a way that it works for just the normal tracking way fire uses that. And then as we're pursuing next your piece structure be that the next version of were called in extra version of whatever we build from the beginning, a proper staff integration into it. But if we're going even explore, that's an option. We would need this contract resources I Ok, thank you. 11 on that last point that you said. So what needs to change to it? This other syst? This tell us that tell us understands it is and is that something you've to this committee as well? Correct. So part of what and this time. This again recently came up because you had it's a subject to be on a fall. Upper part of this is subject to lot of discussion about prior council meeting on that tell us staff is a structure that can be used for primarily for scheduling and for tracking. It needs to be configured in a way that's usable and reliable for tracking the information in electronic manner. Once its robust enough to do that. Tracking primarily around things like reason and purpose and authorization and flow. You can then have a conversation about taking the data in that and using it to drive a payroll process. If that makes sense. It needs to be. Configured in a way that's robust enough to track all the things 100% accurately and consistently before. You could use that as payroll structure. His peril have to be 100% accurate again fall. All these federal rules. So right now the the work is to get tell staff to function. And that's it's a little bit out of my scope that it is project working with pd to get it functions so that tracking and scheduling system once it's like far enough down that line and that will take some time to get to. And it's really accurate and it's working. Then you can talk about trying to have a talk to a financial system to then on make the payment systems that you can again feed those fly files and track that information jointly. But that's a little bit further along the line. I hope to be at that stage far enough along our line about thinking about the next generation of on Europe in general, that what we're really talking about is having a robust scheduling system, talk to a new implementation of our erp so that those things are simple, seamless, but we need to build them that way. Kind of from the beginning to really make it work to provide the data and tracking that everyone wants to see in terms of reporting erp sorry and I we've been using actives this entire higher time. I wanted to clarify that. My did it myself. Erp is Enterprise resource program. So Oracle r 12 released 12 is our current erp. There are other brp systems that you might hear of from other vendors. But ours as Oracle r 12, I would know the other actions that we brought up. We said the words aws, which is alternative work schedules and r is Random Day off, which is one structure for alternative work schedule. We said those acronyms earlier. I forgot to mention those. That's what we're talking about. Also, when we talk about pars and New Year's, that's personnel action, record and new employee action record that relate to our hiring and internal movement processes for personnel. Thank Will for it to the updates on. And they can move to public space. Calling the names signed up to speak on item number 3. This is subtle of Allah and Blue Beekman. You just get clarity on the fiscal impact statement. That's the site of the subject. 2 funding availability. You need to identify funds. So what does that mean? You don't have the money. At this time. All if you did, you would you identify the full of the source of funding. The other thing is this is an agreement that would store always students when you're on a hot stuff, you put the start of the agreement in the end of the agreement, the start of the agreement is JULY. First 2026. This is at whole book 13, 2026. You did this last week. With the consuls and will you with the Oakland Police Department that involves starting JULY first 2026 be approved in OCTOBER. Is this going to be a continuation of something that you do all the time. Approve items after the fact. This this process is isn't this could result in some liability. If you continue to do this. This things is the document says that when you have this in place, it will result in not delay implications, implementation of negotiating will use. So this has been in please, but we had a delayed. And will you last week? So we had something in place that was supposed to eliminate. Delays of Enloe use. Provisions. But it happened. So it happened that you had and will that was delayed, ok, don't look confused. Don continue. Thank you for your comments. Mississauga. Thank you. And we do not have big men in the queue chair. That concludes all speakers on this item. Concerned about. Just thought I would ask fiscal question as I read the report, I guess my understanding of it is this will come from find 45, 10 already allocated the 250,000 and then the next upcoming budget cycle. The remaining funds that are already in 45, 10 will be utilized for the complete a mouth that that is accurate and should we not need this contract resource? We will, of course not spend again took this is contract authority if we don't need it, we won't spend it. There a motion? So moved to the OCTOBER 20th COUNCILMAN. Thank you. We have a motion made by councilmember bound second by Councilmember Unger to approve the recommendation to stop and support this item to the OCTOBER 20th City Council agenda on role Councilmembers Brown. Unger Act long excused and chair Ramachandran. I thank you. Motion passes with 3. I has won excused Wang to put this item to the OCTOBER 20th 2026 City Council agenda and to the maker, the motion that's on consent. Thank you. And consent. Now reading in item 3. Sorry item, 4 adopt a resolution authorizing the city administrator to amend the agreement with my back. So Traffic Management for parking citation system software, hardware and related services to extend the term up to MARCH 31st. 2028 amount not to exceed 5 Million. 279,123 dollars over the amended terms including authorization to pay up to 1 million 347 thousand, $328 in outstanding invoices and waving the competitive multi step solicitation process. And we have 3 speakers force because that sent up to speak on this item. Good morning. Chair and members of the Finance and Management Committee. My name is Nicole Welch revenue and tax administrator. Before you this morning is staff's recommendation to authorize a 4th and Final Amendment to the city's existing agreement with Axel Traffic Management doing business as Tramont. The proposed amendment would extend the agreement for 24 months from APRIL 2026. Through MARCH 2028. For an amount not to exceed 5.3 million dollars. This amount includes authorization to pay up to 1.3 million, an outstanding invoices for services provided between APRIL and SEPTEMBER 2026. Staff is also requesting a waiver of the competitive multi step solicitation process for this extension. The city's parking enforcement and citation management operations rely his platform for citation processing permit administration payment processing customer service, portals collections activities and integration with field enforcement technologies, including handheld devices and license plate recognition systems. The services are critical to maintain daily parking operations and supporting the collection of approximately 29.7 million in budget parking revenue for the current fiscal year. The existing agreement expired in APRIL Twenty-twenty 6 following the transfer program. Responsibility from dot Department of Transportation to the Finance Department in JULY 2026, finance undertook a review all existing contracts for services and operational practices to ensure alignment with the city's current needs and standards. This review also included negotiations regarding contract provisions and the vendors compensation structure for collection services. Staff evaluated alternatives been consider concerns regarding vendors contingent collection fees as part of these negotiations. The parties agree that the collections fees would not be applied to citations under the state mandated indigent parking payment plan where such fines or waived under state law staff is recommending the continuation of the special collection services during the extension period to avoid disruption to collection activities and prevent the transfer of additional impact. 2 existing city staff without the necessary resource resources. Most importantly, this proposed extension is intended to serve as a temporary bridge, providing the city with sufficient time to conduct a comprehensive and competitive procurement process for long-term parking management solution. As part of this effort, finance will evaluate not only citation management and payment processing technologies, but also opportunities to improve broader parking operations enforcement practices and revenue contracts. As discussed with this committee last month regarding parking garage in force meant staff also exploring a potential transition to a gated entry and exit model at city owned parking garages. This approach, constructed parking compliance, improve revenue, accountability and help ensure that parking fees are appropriately collect. It. This proposed expansion will allow staff to evaluate these operational improvements alongside the city's future. Technology needs rather than simply replacing the existing system without considering opportunities for broader modernization. Ultimately staff recommendation is intended to preserve operational continuity, protect important city revenue source and establish a clear path toward a more efficient accountable and sustainable parking management program. This concludes my presentation. We are available to answer any questions. The committee MAY have. Thank you very much for this report. I very concerned with this contract. To be honest, I think. We. Receive we hear from our constituents all the time that parking fees are too high. We have some We have enough people who can't pay it. It's a serious burden on a lot of our communities here in Oakland and to have read that 30% goes to a company that doesn't even do the collections. E, frankly, is. I mean, really is a blow to public trusts and where this money is going opinion. I cannot support extending a contract with this company, but I do. And that tall. You can find a better vendor. But I do have some questions. First, I I know this is not the fault of this department because it was under different department until earlier this year. Bring it to fine and so many months after the contract has expired. And if there is no explanation or if someone from dot is here, also, I'm open to hearing that as well because if there's a reason, maybe there is one I would love to know. I don't see anyone here from dot who can speak to that Ramachandran. However, for lack of a better word that the parenting, this particular process, our intent in revenue or more particularly finance is too bring this into compliance with city policies and procedures getting the vendor paid from the time that they provide services in APRIL and the 24 month that we are requesting is encompassing of that time frame. So from APRIL until. That will be included along with the procurement process, which unfortunately my colleague is impacted due to lack of staffing and we. We have to look at this holistically realistically, we absolutely Love to be able to say that we can get this done in this time and more than likely with a lot of concentrated It will make it happen. However. Would not even venture to speak about what was happening with the other are fellow department of the dot at this point. Thank you. And other question is why are we giving this company 30% to do collections? One that is work. That is done by the dmv or internally with the city or stick by a state programs to reduce the amount of of fees in the first place will. Why was a private company getting this 30%? The seat is part of the contractors compensation for specialized services is contingent on successfully collecting delinquent citation balances the other portions of the dmv and franchise tax board and their collections. That is something that I team is currently in negotiations with the vendor. And I would like that high. Also highlight that the vendor is here to speak to some of the things that you MAY have from the dias. If that is what you so choose. To the chair. I would also note that the breakdown of costs on Page 4 provides options both with and without the special collection services the body's interest in seeing that distinction. Thank you. I did look at that distinction and it's pretty much the same minus standard $1000. So where Pat, we're taking something that was passed on to consumers for work that should have been or was done by the dmv. So we're taking away that free money that was charged to consumers making the city pay for that. That doesn't make sense to me. So neither of these options are palette, palatable to me, quite frankly. But I'll pass it tonight, colleagues before continuing and the other questions and number on Griffin. I understand this correctly that this is a 24 month contract, but 6 months of already passed. So it's 18 months going forward. Yes, I agree with 100 and that, you know, this is not this company is not. Performing the services that I would like them to at the value of like them too. But I also understand that we can't go cold turkey Do you need the full 18 months to that? Do a full rfp? Is there any way to shorten that at all? We will try our hardest. But I have to look at the entire ecosystem of the permit process we are in. We are in the process. Would like to draw your attention to Page 5. We've given a timeline on what we're really saying at this particular point. We put out in eye this month. Our intent is to put out a request for proposal rfp in the month of NOVEMBER. At that time, that will be respondent's to their rfp. And then at that time we will be able to have an internal evaluation of services that aligned with our business needs. And at that point, we would actually go through and select a vendor and then bring it to council to advise that this is our recommendation and get in. We're looking at the entire schedule of council along with everything else is coming up. So I Give I also want to point out that. If offender is is another vendor, debt is selected, there is going to be terrible I'ts of data historical, David, that we will need to transition over to a potential new vendor in my past life. Any data conversion does time to ensure the integrity of the data. So I would say that. I would like I would recommend having the full time. However. I would defer to council in this committee on what exactly what their requirements are. To be clear, I don't have any problem with this. Then derive problem with the terms of art contract with this vendor. And so, you know, if if we can renegotiate to a better term with this vendor and not, you know, wedded to switching vendors, would it be unworkable for you if we were to shorten the period 2, 18 months, which would be 6 months in the past 12 months going forward with that a burden on you. Would you be? I mean, I don't I don't want to Give you something that you can't work with us. I'm just trying figure out what what is that? What is realistic? I think that we can We would look at the 6 months that we ready here. We would need to start. Absolutely. We will be in a crunch and I'm just going to be very clear. We would absolutely be in a crunch. Through the chair to councilmember on her. If that. Pleasure, the body is to go to Lake an 18 month timeline. What it MAY mean is we MAY be coming back to you with another extension depending on what the timeline of the transition looks like. I do want you to hear that. It is the intention of our staff to move as quickly as possible with the artifacts process and to move quickly in toward evaluating our options. And we understand your concerns about the terms and conditions of this agreement. COUNCILMAN, excellent. Well, I definitely agree with my colleagues. And but for myself, I'm more interested I Am Inc actually interested in the vendor because as the report kind of states and the data that you mention, the transfer of data, if that's the route that we end up going. And some of the research that I was doing, given that, you know, this company is collecting like license plate data. One of the report said like in la, for example, they the Department of Transportation actually put in certain privacy protections to ensure community information is actually protected. And so we know that, you know, a lot of our residents here, 100% concerned with that type of data that is being collected in so and i didn't really see that in detail like as it relates to this event. And there. So I feel like I definitely agree with, you know, of course, we had to pay the outstanding invoices, but I think I would be interested in. Of course, what my colleagues mentioned about costs that we are paying the terms of this agreement. I think we could do better. And then in addition, I am curious whether are also available. Thank So to me, the option here on the table with the difference of the terms with this special collection service isn't without being pretty much the same doesn't We're being ripped off of The pair has been ripped off by that 30% or that it's going to be on the city to pay for not work being done because this is collections at the dmv. Should do. I guess my question is. Is this typical it mean to come companies like this? Get this section 30% to do work that the dmv. Also to us. I believe it is within the range, depending on the type. So by industry, this is typically within that range between 30 to 20%. Mentioned to what the chair just requested. The fee amount is not unusual. 30% fee amount is not unusual. And Nicole, please comment further. If you would like to comment more deeply I'm not a collection professional, but it is. Curious to me the fact that this is already going through a separate collection process and this is not necessarily the full collection sweet work worth of work, a normal collections. This is about remitting money to a different collection entity in the center. The dmv or the franchise tax board. So I do not I'm not going to. Saving further than I understand your concern chair around that particular. That particular dynamic, that percentage is not unusual, but this dynamic is not something I've really seen before. The call, please. Time. And if I'm wrong about this is not my specs parties. The to be very transparent. It is the business, the internal business process cycle that we are inheriting from dot that we need to be expanded unexplored where we're at is that on the 61, there is an additional fee that is added on to the actual ticket. So you have a life cycle of the ticket issued on day one. And then between day one to day. 21, you are within that life cycle of the first notice of notification from being issued the ticket and receiving notification our vendor which I would say by way of us, then you go through the second phase, which is the 21 up until 6 p which is your second penalty phase. And then from there from day, 61 is when the 30% is actually attached to the actual ticket that is an internal business decision which the department and more specifically revenue will be updating with the upcoming rfp process. So we will not have a question of we're a e a a possibility and I want to be very clear. There is more than likely. We're looking at equity Angle r we're looking at this contract to an equity lens of if there is going to be the collection c that will be attached to a ticket. And if there is at what point will it be? And that is where we're dealing with that internally. That's the reason why there's a lot of internal discussions and turtle I would negotiating within ourselves on what our new business process is going to look like. Anderson. So and definitely not trying to Ed and and to come out of work on your department that I know is trying to improve the systems both collected. I think the goals are twofold. We want to collect for the city in the parking as a whole, but we also don't want violators and people have to pay the tickets to have to be burdened with this extra 30% when that work is already being done by the franchise tax board or dmv or the tickets being reduced altogether by the state. So I think this is this is my concerns are really not just we need more money for the city, but I don't like this table without the special collection services that then transfers most of that 30% to us the city, which we can't afford. So I love to better option. And one that sooner with another vendor potentially with an rfp. However, or with the same vendor with better terms I am open-minded. But I it with my own set of values and how bad this seems to be and how much the city's been seeming to feel cheated off of this and really take it pairs seem to be cheated off of this. I would make a motion to have this contract only be continue to the end of the end of this fiscal year JUNE 30. It. And 2. In the meantime, come to us with a different alternative. If it's the pleasure of this if that's the amount available, we can bring you back options with that shorter-term extension. We'll have to bring you back. A series of options as to what that look like in that space. I do think that. We can have a conversation with our existing b# about what an extension 100 better terms with look like than this space. Beyond that or what a transition would look like it MAY impact able to do with the artifacts process. So I just want to be really clear about that. But we can explore other options in that in that space. Just I want to be clear when we talk about the end of this calendar year, the very beginning of next calendar year, I would expect you to back from us again with what those options might be for this body to consider. Before the end of this fiscal. Yeah, I was going to say we would need You'll hear from us again on this topic and this contract in either DECEMBER JANUARY with what that often set would need to be given. If we're if you're giving a sort timeline to the end of the fiscal year, we would need to have something the next steps of whatever that might look like ready to go and options. Rafer to go for you in DECEMBER JANUARY. So I just for the benefit of the committee's work load understand will be bringing back to those options relatively shortly following this space. But we understand that councils apprehend the bicep ranch. And if that's what it to go for that date, and if we have to do this even if we have to do this trunks and piecemeal to keep you appraised. I understand that this is aberrant and I I want to speak to what I've heard before on a prior item. And more broadly, we are endeavoring to try to get all of our contracts into a place where we are not in a space of having in arrears payments and doing the behind. That is a lift probably from my department across the city. We are working diligently to do that. We understand. I want to make the point. Look, we understand that that's not an acceptable practice. We are, however, holding 2 of this body has not authorized. A contract is not going to be paid until you do it. I just I do want to be really clear. That is our key line. And so we appreciate your indulgence. We try to clean up the Pratt Pass authority on these because we're trying to hold on that payment line to this body needs authorized at first. Of course, needing to pay. What's our it What would be best way to proceed with item cause? I don't, especially with different I this is built to to the Finance Department and parliamentarian with this pizza. Hold in committee. Would it be to authorize past payment and up so the end of the fiscal year. But we also don't know which of these options that you all want to select and what specials collection services or without. My. Sot process would be if this body want. And I am what deferred or city attorney to. Help us with the nature of how the motion when you to read, if you want to extend the term of the contract until JULY one, 2027 at the rates approved. And if you're taking a recommendation for me, I would recommend you continue the current collection process administer Walt mentioned, we have to explore a new business process with the new artifacts. And so us. Component of that. I would imagine continuing our current practice cause the least disruption there so that we can spend the most apt time as possible on the next approaches to how we want to move forward as opposed to like in this moment. Also, revising a current practice. So it gives us the most of like continuing the current space as it as Misroon Walt mentioned, anything that relates to the indigent collection service is already removed from. This is a space that is not a practice we're going do going forward, period because of its the legal impact implications of that. So I would if we're going to do a sort of short extension to JULY one, I would suggest it's the current practice with including the Special Collection services so that Nichols team can focus on what tomorrow looks like. And again. Recommendation for what tomorrow looks like that is given that we need would need transition time. Need to update you. We're not bringing that to you in JUNE. We're bringing that to DECEMBER JANUARY. That's what I mean. Want to focus on that as opposed to read it as opposed to immediately thinking about how to change, how we operate today. COUNCILMAN Ground. Was in second year motion. But did you want Receded? Yeah, restate it rising the city administrator to amend the agreement to extend up till JUNE 30th 2027 under the same terms with direction to come back to council as soon as possible with other options. As part of the discussion also counts, Underground's recommendation of privacy protections, license plate avoiding collection of that data. Exeter and an author. He's authorized the payment of the outstanding invoices. Okay, second. Moving to the speakers for item number 4, calling him the names that signed up to speak. Shaun Makin a subtle Apollo Blair Beekman and Kevin Dolly. Chair Ramachandran. I appreciate you're pushing back about extending contract and definitely I think it should be extended for a minimum amount. Time. Remember when this contract expired this city administrator. What is. Talking about moving entire parking division to finance. So this has been a mess. For a long time. Reminder parking policy, isn't it? Great id system. Traffic safety is part of the parking system and that includes decisions on which devices to purchase and who did have a contract with. Since finance has taken over parts of parking. I don't see an understanding from the Finance Department of Health parking relates 2. Traffic safety shopping in Oakland visiting Oakland, where you see him put Prim o dot. I'm quite sure that if finance department had been had not to attend this meeting, they would have intended. I don't see them. That's a failure from the finance Department about understanding. Parking and collections is part of the same system earlier this year. Dots Michael Ford presented 2. Public works and transportation on the Mark Montclair parking garage renewal at that time. Parking was part of transportation, MR. Ford pointed out the integration between the garage rates, the street parking. We're rolling out demand based parking this year in most streets Oakland. How how does the U.S. Contractor relate to that? I don't see any information here about items. Hello, good Sean Mccan with representing the deck. So traffic management, someone, we appreciate the opportunity for this extension. We've had a longstanding unhealthy relationship. With the city of Oakland. And I I'm here and available to answer any questions if needed. So thank you. Just a reminder that. Both item 3 and item full on the agenda is a result of route. 28. Had these items. But this particular item going to rules. The vetting of the appropriate. Placing of the items for is what committee could have been discuss. That's the consequences of the abuse that, you know, having use a rule 20. 8 and that going to the rules committee that that committee exists to delve into many issues, including if the item is being placed in the appropriate committee for discussion. The other thing is it looks like this. Outstanding invoice could be violation of the prop payment policy. And if that is the case, what are the consequences? If we are not in compliance with the prompt payment policy. Within the report, it says in APRIL of 2023, the city administrator extended a contract, but that extension was not with the Del Rio on Traffic Management group who is with group called Conditt went. So my question at what point was the amendment by this body of City Council to change management because the report doesn't indicate. When a change took place. But you give a history of the contract. Related to this item. It doesn't address when that took place. The contract expired on APRIL 2026. An extension your discussion today. Thence to looking closely at when staff brings waivers without. Thank you for your comments. Missile above chair, concludes all speakers on this item. Thank you. I think there's some motions. Yes, we have a motion made by chair on the continent's second by council member Brown to prove as amended the recommendations of stop and to board this item to the OCTOBER 20th City Council that agenda with the following amendments authorizing the city administrator to amend the agreement to extend up till JUNE 30th 2027 under the same terms with direction to come back to council as soon as possible with other vendor options to also include privacy protections. To avoid avoid collection of that data and authorize the payment of the outstanding invoice. On row councilmembers. Brown. Act Wang excuse and Chandran. I thank you. Item 4 passes with 3 ice, one excuse want to for this item to the OCTOBER. 28 City Council agenda. And to the makers of the motion, is that on consent? Yes, thank you on consent with those amendments read into record. Now moving on to open for him, calling him the names that signed up to speak Missus, settle Apollo Blair Beekman and Kevin Dolly. I'm going is that look at. What's happening with the contract with abc Securities contract expired SEPTEMBER, the 30th of this year. So you had a month to month and that was supposed to stop. Have you renewed the contract in some form so that we currently we doing again? Had an arrangement with body and there's no contract in place. My second request. Is that any contracts you do in the future that his personnel involved for which you all going to be looking at the race. Demographics to say that they equitable employment. That's going to be the case. Abc represents that. The are not a lot of African-Americans, but the a lot of Africans then being fought in security, go to any security situation in this city. Yeah. The here with this idea. Kevin Talley up. Having continued concern about police overtime. The opd contract extension and the way the police handle traffic collision reports. I just read one of the most poorly written reports on the fatality that happened on Friday, OCTOBER 9th and put Hill Boulevard. The opd. Reminder. Collision reports some of the worst overtime, including 23 hours stretches this report almost reads like the person didn't have enough sleep before writing to report. Opd mentions that fatal collision. In public. Pedestrian vehicle. But then as you read on word, the pedestrian never really occurs. It becomes at vehicle and a motorcycle. Don't know what happened to that. The debt. Thank you for your comments. Masoud Ali chair. That concludes all speakers. That meeting is adjourned. I