Lucity Enterprise Asset Management cloud contract ($390,816)
At a glance
Based on auto-generated captions; names, numbers and details may be misheard.
- What: AM 26-150, a $390,816, five-year cloud contract that moves the city's Lucity enterprise asset management software (used about 13 years) from on-premises to the vendor's cloud.
- Where it stands: reviewed by the Finance, Administration, and Communications committee on 2026-10-13, which agreed to put it on the October 20 consent agenda. The 10/20 business meeting captions did not discuss it.
- Next: staff to share examples of how city employees use the system, in a session or in writing.
Committee review (2026-10-13)
- Jeremy Mikola (technology and information services business solutions manager) and CIO Mike Marshand presented: originally an approved 2025-2026 BTIP item planned for early 2027; the five-year term saves about $103,000 versus annual renewals; estimated net return of $36,230 a year; about 240 staff hours a year freed from maintenance; roughly 208 active staff users (a councilmember said 220).
- It tracks roads, bridges, traffic signals, crosswalks, water pipes and wells, and wastewater lift stations; it is a software platform only. The 2027-2028 cost is funded by the department operating budget and a BTIP allocation; the dual-payment transition period is short and included in the totals.
- Nuevacamina asked about future-proofing a five-year term (staff: heavy investment, a dedicated staff member, past comparisons favored it). Prakriya asked for a public works presenter on tools like this. Parsi noted the contract includes AI features and urged council AI policies. Soni asked about double payments.
- Related: Business Technology Investment Program (BTIP).
Sources
Discussion time
About 9 minutes across 1 meeting (from transcript timestamps; approximate).
| Meeting | Minutes |
|---|---|
| 2026-10-13 - Committee of the Whole | 9 |
Log
- 2026-10-13 - Committee of the Whole — Presented to the committee; no objection to placing it on the October 20 consent agenda; follow-up on how staff use the system requested.
- 2026-10-22 - Page created from a posted agenda; no meeting transcript processed yet.