2026-11-03 - City Council

First of all, then our urge,

supplication, prayers, and intercession,

and thanksgiving be made for all people,

for kings and all who are in high

positions that we may lead a peaceful

and quiet life, godly and dignified in

every way. Before I pray, thank you'all

for your service. We appreciate you and

on this important election day. Dear

Lord Jesus, we do come before you and we

just pray for our city and we pray for

our leaders and we pray that you give

them wisdom as they make decisions.

Lord, it is uh decisions are hard.

Sometimes we have different opinions,

but Lord, we are supposed to give thanks

in the midst of this time. And sometimes

we only give thanks for our side. But

Lord, we need to thank and pray for each

of our leaders. And I want to just uh

pray that you give them godly wisdom in

the coming months, weeks, years. We pray

for uh national elections today for

peacefulness and so thankful for the

country we're in. And we just want to

pray that you will re rise up to right

leaders to serve you Lord Jesus. We ask

all these things in Christ's name. Amen.

>> Amen.

>> Republic.

>> [snorts]

>> I have roll call please.

>> Mayor West

>> present.

>> Mayor Pro Tim Crrenshaw.

>> Is he here? Are you here? Okay. Thank

you. Council member Durio

>> here.

>> Council member Hillyard

>> here.

>> Council member Turner.

>> Council member Williams

>> here.

>> And council member Sherwood

>> here.

>> Thank you.

Next, we have a communication update

from the city of Bulma.

>> Good afternoon, everyone. As

[clears throat] the mayor mentioned,

it's midterm election day and polls will

be open until 7:00 tonight. So, there's

still time to get out and vote after

council meeting. Sample ballots, polling

locations, and other election

information can be found at

jeffcotxvotes.gov.

And again, polls will be open till 7:00,

so be sure to make your voices heard.

[snorts]

This Saturday, November 7th, the city of

Bowmont's Mayor's Veterans Coalition

will host its inaugural Veterans Day

parade at 10:00 a.m. at Rogers Park. The

parade will begin at the Rogers Park

Community Center parking lot, travel

along Glattis Avenue and Down Road, and

loop back into the park through the

library property. The route is designed

to accommodate veterans of all mobility

levels, including those who use

wheelchairs and need assistance. We hope

you'll come out, line the parade route,

and help us show appreciation for all of

our local veterans. And speaking of

Veterans Day, city offices will be

closed next Wednesday, November 11th, in

observance of the holiday. However,

solid waste services will operate on

their normal schedules. Also, the Temple

to the Brave, located at 1350

Pennsylvania Avenue, will be open from

2:00to 5:00 p.m. on Veterans Day for

anyone who would like to visit.

Finding help when you need it just got a

little bit easier in the city of Bumont.

The city has launched a new community

resources dashboard. It brings together

information about local services and

assistance all in one place. Whether

you're looking for a food pantry, a

shelter, or even a place to volunteer,

the dashboard can help point you in the

right direction. There's an interactive

map, helpful information about local

organizations, and even a way to ask

questions and share needs. It's all part

of the city's efforts to make sure

residents know which resources are are

available and how they can find them.

You can check it out at bulmont

texas.gov/

community resources.

And if you're looking for a good excuse

to eat out this week, Bowmont Restaurant

Week is back for its eighth year. It

runs through November 10th. It's a great

chance to try new restaurants, support

local businesses, and enjoy some of the

best food Bumont has to offer. And this

year, participating restaurants are also

collecting canned goods and non-p

perishable food items to help fight

hunger in our community. Visit

bumontvb.com/restweek

and start planning what's for dinner.

And finally, in this week's installment

of Bumont More Than You Know, we're

taking a look at some of the great

services available at our public

libraries because, as you know, there's

a lot more to check out than just books.

>> Hello, I'm [name] with Bowmont

Public Library System. And did you know

[music] that with your library card, you

can get access to a lot of different

things?

>> Hi, my name is [name] and I'm with

the Bowmont Public Library. And did you

know all your anime and manga needs can

be met with your Bowont Library card? So

if you're interested in a series to get

started, definitely check us out because

we most likely have it.

>> You can get access to giant board games

like Jenga and regulariz board games

like Yatsi.

>> On top of that, we also have a ton of

graphic novels and comics available as

well. We also have DVDs and audiobooks

available too that you can get with your

library card.

>> At the library, you can also borrow a

vinyl record player to play vinyl

[music] records. You can also borrow a

DVD player, Blu-ray player, and you can

even pick up a new hobby like sewing and

borrow our sewing machine. You can also

get sporting equipment that you can then

borrow and take to the park.

>> So, one of my favorite things that you

can check out with your Bowmont Library

card is fishing poles. Growing up in

Southeast Texas, I remember going

fishing with relatives, and you can,

too. With your card, you get a fishing

pole and a tackle [music] box. We don't

provide the bait though, but we are

happy to provide the equipment to have a

good time.

>> Also, use your library card to get

literacy backpacks to [music] improve

your reading. You can come in, charge

your phone, connect to the internet for

free, [music] read, relax, and enjoy

just being at the library.

>> Along with your library card, you can

also get video games. We just purchased

new PS5 games that [music] had just come

out, and we also have Xbox One available

along with Nintendo Switch, Wii, [music]

and other consoles. In addition to all

the other services that we offer at the

library, Texas Legal Services Center has

a kiosk where you [music] can get legal

assistance, ask questions, and find

important documents to help you with

virtually anything going on [music] in

the legal system.

>> There's something for everybody. We even

have baking pans so you can try your

hand at baking a sweet treat.

>> Bumont, [music]

>> more than you know.

>> There's always something to do in

Bumont. You just have to know where to

look. And that's all for this week's

announcements.

>> Thank you so much.

We're going to move into public comments

at this time. And now is the time for

any citizen who wishes to speak. Uh you

may make public comments on the consent

agenda or the irregular agenda items 1

through 5 or 8 through 16 or any other

topics. Items six and seven have already

been heard in public hearing. Therefore,

citizens cannot speak on those items.

And item 11 has been pulled today. The

city clerk will call your name when it's

your time to speak when you approach the

podium. If your address and city and

state have not been said, please state

that. You will have three minutes for

public comments. The [snorts] green

light will come on when you approach the

podium and the red light will come on

when your time is up.

>> [name], [address],

Bulma, Texas.

>> [clears throat]

>> Good evening, council.

I'm in my push chair today.

My zip had me off schedule today.

[laughter]

I am here. Um, I know that you're doing

some amendments and adjustments to the

scheduling for ZIP, but I just want you

to be aware that we really need this ZIP

to have

reliable times for people like us to be

able to maneuver. As you have heard from

me, um I [snorts] caught CO in 2023

and I it co took my legs and I've been

using the zip since the end of 2023 for

that reason.

Um [clears throat] Zip was offkilter

today and had me uh kind of non-mobile

[clears throat]

here. Am I being pushed around by my

son? But um please consider

the times. Um you know I like to be out

after 7 o'lock and 8:00 um we get picked

up. Well the latest time right now is

8:30for us but um it it I know uh a lot

of people don't use the zip. And when I

first moved back here from Dallas, uh

there used to be advertisements

encouraging people to use the zip, and I

don't see any of that anymore.

Um but, [clears throat] um please be

aware that we like to be out past 6:00

in the afternoon

or in the evening. That's what I have to

say about it because uh the zip is my

legs. It gets me from point A to point B

safely, might I add. And um like you

know I sometimes I buy my $80 monthly

pass and you know $80 is not a lot to

most of you know but it's a lot and when

you're on a fixed income but I like to

get out of my home. I like to move

around the city. I like to do things and

go places and see what's going on like

this. So, um, please know that we really

need the zip to work for people like me

who are handicapped, the blind, the the,

uh, we have lots of people, uh, people

use the zip to, uh, go to school every

day. They blind people work at BISD.

They use it every day. And we really

need it to be available [clears throat]

at reasonable, workable times for us.

That's what I have to say. Thank you for

listening.

>> Thank you.

>> [name], [address], Bulma,

Texas.

[clears throat]

[clears throat]

Has it started? Oh, here we go. No. Good

afternoon, Mayor West and City Council.

Super happy to be here. I have some kind

of interesting things to share with you

today.

Uh first I wanted to give a a shout out

to this amazing conference I went to

this past month in Austin, Texas. Um

give a shout out to [name] and his

amazing team for creating a hugely

successful psychedelic conference in

Austin. It was like totally amazing. Um

Dave is an amazing man is doing a lot to

change the world by giving attention to

this very important subject. Over a

thousand people attended, many from

other countries and many from different

states around our own country. There was

a lot of excitement about the

therapeutic therapeutic use of many of

these ancient plant medicines which are

currently banned in the United States.

Uh I've been very interested in this

type of healing for some time, quarter

century or more. Um what I'm really

interested in and bringing to your

attention is the main legal reason why

these therapeutic medicines are

currently considered to be illegal in

the United States of America. And here's

a little legal history that you probably

did not know, but it's interesting. So

Tim So Timothy Liry was arrested for a

small amount of marijuana December 23rd,

1965

and took his case to the Supreme Court

claiming the law was

unconstitutional.

May May 19th, 1969,

the Supreme Court unanimously agre

agreed with them and said and they threw

it out. So for a little while, a lot of

people don't know know this cannabis was

legal in this country.

Um [clears throat]

so anyway, so but Nixon

did not like that at all. Nixon need

need a new law to ban marijuana. And

with the help of some of his lawyer

friends, they got together and

constructed a new highly fraudulent law

to not only ban marijuana, but to also

ban all these amazing psychedelic

medicines that have been used, some of

them for thousands of years in

ceremonies and throughout the world by

the indigenous people by making three

false claims regarding the legitimate

use of these healing elements. The bill

was signed into law. A lot of people

don't know this. on [laughter]

October 27th, 1970 by Richard Nixon,

commonly called the laws commonly called

the Controlled Substance Act of 1970,

claiming falsely three things. None of

these medicines

no longer have any recognized medical

properties. They all disappeared. This

is it preposterous. This Oh,

>> thank you, sir.

>> Oh, that's it?

>> Yes, sir.

>> Oh, God. Okay. I just I [clears throat]

I didn't pay attention. Anyway, I'm

writing a book about this to get this

out. It's and it's amazing. Anyway,

thank you.

>> That's all I have, Mayor.

>> All right.

All right. Is there a motion and a

second for approval of the consent

agenda?

There is a motion and a second on

approval of the consent agenda. Are

there any questions on the consent

agenda?

All those in favor of approval of the

consent agenda, please signify by saying

I. I.

>> Any opposed? Motion carries.

>> City [snorts] manager, may we have the

reading of item number one?

>> Yes, sir. Item number one is to consider

a resolution appointing members to the

board of adjustment and board uh

building board of appeals. Uh, Mayor

West proposes appointing [name]

and [name] to the board of adjustment

and [name] to the board building

board of appeals in the contractor

position. The term of each shall

commence on November 3rd, 2026 and

should expire [sighs] on November 3rd,

2028. Administration recommends approval

of this item.

>> Is there a motion for item number one?

Second.

>> There is a motion and a second for

approval of item number one. Is there

any discussion?

All those in favor of approving item

number one, please signify by saying I.

>> I.

>> Any opposed?

>> Motion carries.

Um, Mr. City Manager, may we have the

reading of item number two, please?

>> Yes. Item number two is to consider a

resolution authorizing proposed

modifications to the BMT ZIP transit

service, including the realignment of

fixed bus routes and amending Saturday

operating hours. Uh the ZIP service

optimization plan proposes adjustments

to improve transit system efficiency and

connectivity while concentrating service

during periods of greatest use. The plan

would combine the existing Magnolia and

Pound Pine routes into a single Magnolia

Pine route and extend Laurel North 11th

route west along Delaware Street to

Dallon Road northeast on Dallon and

south along the East Tech Speeder Road

before reconnecting with the existing

route. The extended route would be

renamed the North 11th Dallon route. For

some passengers, these changes would

reduce a two-trip journey to a single

trip journey. The plan also proposes

modifying Saturday service hours only by

adjusting

um from the current 7:15 a.m. to 9:30

p.m. schedule to 7 a.m. to 6:00 p.m. The

proposed changes would not eliminate spe

special transit or STS service. STS

would continue to operate concurrently

with the transit schedule adopted by

city council with required annual

certification.

If approved, the proposed adjustments

would be effective December 7th, 2026.

Uh you may recall that council last

considered this item. Uh there was

discussion about whether or not to

adjust the hours of the STS service on

Saturday. uh staff was asked during the

meeting to provide some additional

writership detail uh which was included

in your packet.

Um

and again this is essentially the same

recommendation as before but with the

additional information if we have any

questions um you know staff is prepared

to answer but the administration

recommends approval of the uh the

proposal.

>> All right. Is there a motion for item

number two

discussion?

Yeah, we can suspend the rules, have the

discussion.

>> And I apologize. I must have overlooked

it in my uh packet, but um that was me,

I think, that had requested that we

leave STS the same on Saturday. Uh but

staff was not sure if the budget impact

would be um as significant as it was

originally proposed. And what what was

the final result since I don't have my

packet in front

>> here? 22,000

>> 20. So it's going to cost us 22,000.

>> Yes, sir. I'm going to pass those

around. That's exactly what was in your

packet in case you guys don't have it in

front of you.

>> That's 22,000 a year that we're not

going to save by not adjusting the STS

routes.

>> Right. So real quick, if I can, while

that's passing around, if I can just um

read off a little bit. Um, so change to

the plan was proposed the September 22nd

uh council meeting to potentially reduce

the fixed route service to end at 6:00

p.m. and maintain the paratransit

services until 9:30 p.m. rather than

reducing both services at 6. Um, as

stated, the council tabled that item for

the direction of this data. Um, I

provided that data to y'all in your

packets. It should be in front of you

now. In the short summary, the

percentage of rides that do occur

between the hours of 5:45 p.m. to 9:30

p.m. on Saturdays only um out of the

total rides provided in 2024 2025 are uh

1.4% for fixed route bus service and

0.73%

for paratransit service. Um, there are

other data or that's on the very last

page of that packet handed out to you um

that I read off, but there's other uh

supplementing data like the if you

wanted total numbers and stuff like that

associated with it. But the

administrative cost um to run the admin

um area drivers and shop um cost that's

approximately uh I put 25,000

um but you can see the actual number

down to the scent is about 22,881.74

[clears throat]

cents. Um but I did round just a little

bit to in case there's any error.

That's all I have.

>> Yeah. Councilman Williams on

>> on the bottom this the total rides 5:45

to 9:30 for STS. That's for the whole

year on Saturdays.

>> On which page are you talking about?

>> The first page where under the annual

operational with the 136 rides.

>> Yes.

>> That's for the entire year combined.

>> That's for the entire year. Um f on

Saturday only between that time frame

5:45to 9:30. Um, and that's for

paratransit. For fixed route, it's about

3,800.

>> All right. Now, can we have a motion on

item number two?

>> Second.

>> There's a motion and a second for

approval of item number two. Is there

any other discussion?

Councilman Durio.

I was wondering what kind of money we

looking at if we would change that

Saturday from say like 9 to 8 9:00 a.m.

to 8:00 p.m. Cuz like the young ladies

that came up said, you know, sometime

they like to be out a little late on

Saturday and we know we shouldn't be

putting

uh the budget crunch onto our most

vulnerable citizens, you know, and

that's that's what this is. and she's

been up here I don't know how many times

and she's asking for help.

>> She's an STS right now STS which we

aren't impact.

>> We aren't doing anything with STS.

>> I'm talking about on Saturday.

>> Yeah. We don't want to touch this

>> new adjustment.

>> Well, we're proposing Saturday only.

>> We're proposing to adjust the hours on

Saturday for both the fixed and the STS.

So, but again that this is

>> this is coming on the discussion of uh

the last

>> I thought he was trying to say. So doing

a quick math each hour. So taking about

23 23,000 I rounded up to 23,000 for

that uh bottom uh total for the admin

and shop cost. Um it's about 5750 an

hour. Um so taking that number dividing

it by four for the 530 to 930. So,

>> it'd be 10,000

>> to run it to at least 830. And [name],

please do come up if if I'm if I'm off

on that. Well, excuse me. We'll say

12,000 since it's 5750.

>> Councilman.

>> Okay. So, I thought last time we

discussed this, I said that I was fine

with the reduction of service on

Saturday for the regular buses, but we

did not want to make any changes to STS

and that you guys said that there were

some fixed costs that would still

continue like keeping people at the what

do you call the little hub where the

buses go back to

>> the headquarters?

>> Headquarters. you'd still have to keep

staff at the headquarters to get the

buses ready for the next day and there

would still be some fixed cost. And so

we're going to go back and look at what

the cost would be to leave STS unchanged

but change the regular buses to a

shorter uh schedule on Saturday. Uh so

and I'm confused earlier when I asked

that question. I thought that's what we

were getting. If we're still getting a

reduction in times on Saturday for STS,

that's not what

uh at least I want. I can't speak

obviously for the majority.

>> So, you proposed that and then it was

the item was tabled from what I can

recall and please do correct me if I'm

wrong on that. From what I can recall is

that that item was tabled so that I

could come up with the associated costs,

which is where we're at today. M

>> um so if you know [snorts] council wants

to amend any of it um of course that's

up to at your discretion but that's what

I've provided today and keeping

consistent with what was proposed on

this 22nd to not assume that that was

the the want of the entire council.

>> Okay. So I guess then do is it uh sure

is it proper for me to make a motion to

amend?

>> Yes.

>> Okay. I'm [snorts] making a motion to

amend

uh was it you?

>> It was

>> uh to amend Councilman Williams motion

to leave STS hours the same as they

currently are.

Yeah. Everything he just made a motion

to change. Yes. But I just want to not

include STS. I want to keep STS.

7:15to 9:30 on Saturday.

>> For the record, for for the record, he's

amending Councilman Williams motion to

accept the recommendation of staff with

the exception of changing the out the

Saturday hours for STS,

>> which the cost is referred to in this

bottom paragraph.

>> Yes. And I realize the cost savings

won't be as great, but uh I I I just I

can't I mean, we're already spending so

much. The the cost is just not

significant enough to leave these people

that have no [clears throat] other

options uh on the STS side uh without a

without a ride. [clears throat]

>> I'm sorry. [cough]

>> All right. So, at this point, uh, Coun,

uh, city manager,

>> just to clarify if my numbers right. So,

approximately the savings would be about

$50,000 because we need to, if we were

going to keep STS hours the same on

Saturday, we need to tack this back on.

And so, the savings would be about

$50,000.

Um but it would still allow us to um

make the efficiency adjustments to that

route uh because of the additional

savings because of the reduction in

hours for the fixed route.

>> Just for clarification.

>> Great.

>> Councilman Williams.

>> And I'm just playing devil's devil's

advocate here. I mean, why are we going

to extend for the

136 rides and not I mean, the the

regular bus system gets a lot more

riders than STS.

>> The regular bus riders can easily find

another option. These people in

wheelchairs.

>> No, I Well,

>> can't call an Uber or can't call a

friend with a car or can't, you know,

ride a bike.

>> Okay.

I don't know.

>> No, I just for me this it's it's so few,

right? I mean, if if the savings isn't

enough, I don't know why we don't just,

you know, scrap the whole thing and and

keep it the way it is. I I I'm I'm

looking at the 136 riders, and that's

where I'm struggling to go, you know,

$23,000.

The what they did kind of showed the

least impact it would have. That that's

that's kind of where I'm I'm at on it.

>> Any other comments?

>> It to me it doesn't matter if it just

helps out 136 riders. Those are people

that really need that. That's their only

mode of transportation to get around.

Well, you could argue that anybody

riding the bus, whether it's STS or the

regular bus route, it could be their I'm

not going to assume that, you know,

regular bus riders have another option.

It's a pretty strong assumption.

I'm I'm I'm not assuming that regular

bus riders have a

do have or have not another option. I'm

assuming that these people on the STS

don't. That's That's what I'm saying.

Okay. Well, well, we have a motion. We

currently have an amended motion for uh

keeping the STS hours, but it would uh

restrict the other hours as as defined.

Correct.

>> And the additional efficiencies that

>> change, right? Change the routes. All

right. With that, uh I don't need a

second. So, all those in favor of the

amendment,

uh, do I need to say more than that?

>> No, it's just the, uh, it's the motion

on the floor. So, the amendment is the

motion. So, you're not voting on the

amendment. You're voting on the motion,

which is the amendment.

>> The the amended motion.

>> Mhm.

>> Okay.

>> He said the amendment.

>> All those in.

>> We're good.

All those in favor of uh approving the

amended motion as presented signify by

saying I.

>> I.

>> Any opposed?

>> Opposed.

>> All right. Motion carries.

>> Williams was opposed.

>> Mr. City Manager, may we have the

reading of item number three?

>> Yes. Item number three is to consider

resolution authorizing an emergency

sanitary sewer pipe bursting project for

the Treadway Place neighborhood. On

September 22nd of this year, city staff

identified a large underground cavity

approximately 12 ft deep. The cavities

caused by the failure of a deteriorated

concrete sanitary sewer line serving the

Treadway Place neighborhood from Milton

Street to Folsam Street. Investigation

revealed severe deterioration of the

concrete sewer mane including multiple

collapses and missing pipe sections

creating underground voids as threatened

nearby residences and instruct and

structures. The damage has significantly

restricted wastewater flow requiring

daily wastewater hauling to maintain

service. Due to the risk to public

health, safety and property, emergency

repairs are necessary. The city

requested quotes from two qualified pipe

bursting contractors with proven

performance on previous city project and

received one quote by the submission

deadline. Emergency contract has been

put in place with King Solutions

Services LLC of Houston at an estimated

cost of $387,85.

Uh funds are available in the Water

Revenue Bonds. Uh the administration

recommends approval of the resolution.

>> Is there a motion for item number three?

>> So moved.

>> Second.

>> There is a motion and a second for

approval of item number three. Is there

any discussion?

All those in favor of approving item

number three. Please signify by saying

I.

>> I.

>> Any opposed? Motion carries.

[clears throat]

>> Mr. City Manager, may we have the

reading of item number four, please?

>> Yes. Item number four is to consider

resolution authorizing the city manager

to award a contract to Bryar Contracting

Inc. of Bumont, Texas for the 23rd

Street Lift Station Force main

rehabilitation and supplemental

improvements project. The 23rd Street

lift station main rehabilitation and

supplemental improvement project

includes replacement of the deteriorated

30in force man and associated fittings

at the 23rd Street lift station. Project

Scope also completes the installation of

a 72 inch diameter manhole and restores

site conditions required following both

the current and previous construction

activities at the lift station. Um,

three bids were received for furnishing

all labor materials and required equip

equipment. Um, [clears throat] and staff

recommends awarding the project to Briar

Contracting in the amount of $119,130.

Um a total of 90 calendar days is

allocated for the substantial completion

of the project. Funds are available from

water revenue bonds. The administration

recommends approval.

>> Is there a motion for item number four?

>> So moved.

>> Second.

>> There is a motion and a second for

approval of item number four. Any

discussion?

All those in favor, please signify by

saying I.

>> I.

>> Any opposed? [snorts] Motion carries.

Mr. City Manager. May we have the

reading of item number five?

>> Yes, sir. Item number five is to

consider a resolution authorizing the

city manager to execute a contract with

Hydroax USA LLC of Capel, Texas.

Approval is requested for a services

agreement with Hydroax in the amount of

$85,157.76

to assess air release valves within the

city's water distribution system. The

project will evaluate valve condition

and performance, support system

reliability, and provide information

needed to advance the city's planned

unidirectional flushing program. Total

project cost uh as mentioned was

$85,157.76.

Uh pricing was obtained um via the TIPS

cooperative contract 24501.

Uh, TIPS is a competitively procured um,

system. Uh, funds are available for the

project from the water fund. Uh, the

administration recommends approval of

the resolution.

Is there a motion?

>> Move to approve.

>> Second.

>> There's a motion and a second for

approval of item number five. Is there

any discussion?

All those in favor, please signify by

saying I.

>> I. Any opposed?

Motion passes.

>> Mr. City Manager, may we have the

reading of item number six? Yes. Item

number six is to consider a request for

a reszoning from GCMD2 general

commercial multif family dwelling 2

district to RS residential single family

dwelling district for property located

at 1610 South Major Drive. At a joint

public hearing held October 19th, 2026,

the planning commission recommended

seven to zero to approve the request for

reszoning. Uh the administration

recommends approval of the ordinance.

>> Is there a motion for item number six?

>> Move to approve.

>> Is there a second?

Uh I need to u All right, we got a

second. So I need to recuse myself

during this one.

All right. So, we have a motion and a

second on item number six. Is there any

discussion?

All those in favor, please signify by

saying I.

>> I.

>> Any opposed? Motion carries.

Mr. City Manager, may we have the

reading of item number seven?

>> Yes. Item number seven is to consider

request for reszoning from RH

residential multif family dwelling

highest density to a GCMD2 general

commercial multif family dwelling two or

more restrictive zoning district along

with a specific use permit to construct

a multi-tenant commercial development

with restaurants, retail shops, beauty

shops, and educational and perfor

professional services for property

located at 4210 Folsam Drive. At a joint

public hearing held October 19th, 2026,

the planning commission recommended 6 to

one to approve the request um for the

resoning along with a specific use

permit with the following conditions. Uh

number one, all commercial development

must meet current drainage standards by

DD6 drainage district 6 in the city of

Bowmont. Number two, construction plans

must meet all requirements by water

utilities for any water and sanitary

sewer improvements, including any

requirements of the city's backflow

pre-treatment and/or fog program.

Condition three, the establishment and

property uh premises shall remain in

compliance with the building code, fire

code, zoning code, offenses and

nuisances code, health and sanitation

code, and all other applicable codes of

the city. Uh, condition four, all

lighting installed shall be

directionally shielded away from the

neighboring residential properties.

Condition five, shall install a 5- foot

wide concrete sidewalk along the

property line abuing Folsam Drive and

West Lucas Drive. And number six, shall

submit a traffic impact analysis to the

public works director. Uh the

administration recommends approval of

the resoning as well as approval of the

specific use permit with the uh same

conditions.

>> Okay. There is there a motion for item

number seven?

>> Move to approve with conditions.

>> There's there is a motion and a second

for approval of item number seven. Is

there any discussion?

>> Uh can we have

this area up on the screen please? Is

that possible?

>> It should be in the uh

[clears throat and cough] It's going to

create a traffic nightmare.

>> So, this is on the corner of Folsam and

West Lucas. I think we're all familiar

with that corner. It gets congested. Um

and I apologize. I can pass the site

plan around. I apologize we don't have

it on the screen. Um,

>> I just wanted it up there so that we can

discuss how you're going to get into

that area and out of that area because

it already has

traffic parked in front of those

residences

almost the entire time that light.

Now I will I will say condition number

six on the specific use permit because

we don't condition zonings but on the on

the specific use permit is a required

traffic impact plan that's going to be

submitted and approved by the city

because I think we had the same concerns

is not only ingress and egress but also

cut through uh of traffic who may be

backed up on West Lucas cutting over to

Folsam. So,

>> what's going to happen here?

>> So, with the with the Well, my bad,

Mayor Mayor. Mayor

>> with the traffic

>> with the traffic impact plan if if it

impacts the traffic too drastically, is

that a way would that been a condition

that this no longer could be done?

>> Correct. So,

essentially, they would present a

traffic plan. So that might be and I

don't know, we haven't obviously

reviewed it but fully, but that may be

right only onto West Lucas or in only.

In other words, you can't take a left

from the from the uh development west on

West Lucas. I don't know, but that's

going to be part of the analysis. Same

thing is you might want to control the

direction or ingress and egress on

Folsome. The other thing is the concern

about the cut through traffic. There may

be required to have some sort of tr

traffic calming, whether they be speed

bumps or tables within the development

to discourage cut through traffic,

>> but that would all be part of the

process and such that if if it doesn't

satisfy the public works department and

traffic engineering, then they would

essentially not approve the plan. Um,

and that could include, you know,

returning it back to the planning

commission and city council for further

study or it just dies on the vine.

>> So, basically, this couldn't move

forward unless the city approved the

traffic study.

>> If if it's approved as recommended, yes,

that's right. And with it being this

level of a concern that some of the

council members brought up, I'm assuming

that it's really understood the

seriousness of the traffic congestion

possibilities with this development.

>> Correct. I I think it's it's given that

corner, everyone's familiar with it.

It's going to be looked at very closely.

Um again, if approved, this is GCMD2, so

most developments is they're going to

require a specific use permit. So, let's

say this development dies on the vine

and doesn't move forward for whatever

reason, whether it's the traffic plan or

something else. For them to move forward

with another plan, it's going to have to

um go back through the same process.

>> Y

>> and real quick, I will add that that was

presented um staff presented those

conditions to the planning commission.

So, we have that on the forefront. Um it

goes through a multi-ep department uh

review from the public works department.

that added condition occurred because

that is a concern on the forefront. So

is lighting and all the other um

conditions that were listed and drainage

all those kinds of things.

>> And and I [clears throat] guess my issue

here is uh you know in just talking

about Lucas from basically that point at

Folsam headed towards Concord. you have

so many strip centers an available open

area for development that's already

retail. I just I'm concerned in

approving and and again I want to be you

know progrowth and pro business and I

know this would add you know value to

our tax roles which is you know which is

a positive thing and so I don't want to

sound like I'm negative on that. It just

seems like there's so many vacant areas

around there of uh that need to be

developed that are just either sitting

empty or or or in poor condition. And uh

I just hate to, you know, these are

existing homes. Uh and I understand no

one's living in them now, but um that

that that intersection right there is

already at a weird angle. Um and uh you

see accidents there all the time. And uh

I just can't imagine adding a lot to it.

And I get we won't have to approve it

without the traffic study and all that.

I would rather um in a perfect world, my

preference would be to table this, get

the traffic study done and and then have

more time to to really look at this. I

maybe could be convinced this is a good

idea later on down the road, but as it

stands today, I just uh I don't know. I

just I think this is not not the best

idea.

>> Yeah, I I have to second what you're

saying.

>> I have a question. Um it seems like they

recommended approval 6 to one and I'm

guessing hence the conditions and all

the things. Um [sighs]

is there with the conditions I guess can

we do the traffic portion first or is it

just a part of the conditions and the

order in which they decide it's not

necessarily up to us or do we have the

the

latitude to say we want that done first?

it's really more more proper to do it as

a condition. Um,

and again, if we can't come to if they

can't satisfy our our our engineers that

it's going to be safe [snorts] and it's

going to be efficient, then we would

deny it and and

>> it would come back before us.

>> Well, it it that plan would basically

die on the vine. Mhm.

>> Um

>> they [clears throat] could always

reapply for a specific use permit, but

um that plan would be denied.

>> So, it's an approval like when y'all

approve something with conditions, it

essentially becomes a conditional

approval because if they're unable to

meet any of the conditions, then what

council said with their conditional

approval is that it does not get

approved. So, they can they can still

come back and and put something else

there, but this particular

project would fail. And so different

projects depending on like what they

require density wise, lightwise, what

they're doing traffic-wise may uh

produce a different outcome, right? So

um a s a different project may have a a

better outcome for a traffic study. A

smaller project would you see what I'm

saying? So it doesn't necessarily mean

that if you approve it today that it it

goes full speed ahead if they aren't

able to satisfy the six conditions.

>> They still have to go through the

building permit process. So if that TIA

is not approved, then they simply would

not get a building permit.

>> But council will no longer be able to

hear this issue if all the conditions

are met and staff approves after today.

>> Yes. Unless they were to like fault on a

uh condition or something like that

which

>> request additional time

>> and and so that's why I am asking that

we table this issue. Let's do the

traffic study. That way the council

still has some control in the future. Uh

my fear is that if we approve this today

and we say yes, it's got a the traffic

study has to go well, but no offense at

all to [name] and what her department or

maybe it's [name]'s apartment might

approve, but you you know, may maybe

their approval of it isn't necessarily

what you know uh this council and and

and concerned constituents might think

uh are are great ideas for for traffic.

So, uh, my fear is losing, um, the

ability to stop this in the future if,

uh, we run into some problems. So, my

motion is to table

>> and that's table to see if they'll be

amanable to doing a TIA prior to their

building permit.

>> Yes.

>> All right. So, we have it to table until

How much time are we talking about here?

>> Uh, I'm not sure what a timeline for a

TIA would be.

>> Still waiting on that.

>> A minimum of 90 days. But if if if that

doesn't give them a sufficient time, we

could bring it back and say they need

more time.

>> Sure.

>> All right.

>> That's going to be up to the developer.

So, at this point, we have a uh motion

to table for 90 days.

>> Yes, sir.

>> And uh all those in favor of We need a

second. No, I didn't think so. All

right. All those in favor of tableabling

this, please signify by saying I.

>> I.

>> Any opposed?

All right. The motion is tabled for 90

days.

Mr. City Manager, would you take us into

the work session, please?

>> Yes, Mayor and Council. Um,

[clears throat]

over the last few meetings, we've had

some, I think, good questions and good

discussion on the procurement of heavy

equipment and vehicles. Uh, this this

process usually happens at the beginning

of a fiscal year after a budget is

adopted. And a lot of these items are in

an approved budget. Um but in

anticipation of items nine and beyond in

the packet, we wanted to go ahead and

and hold a work session to review and

discuss the procurement of vehicles and

heavy equipment. Um again the idea is

that um we could discuss the questions

that have come up recently which is the

the decision-making process that goes

into

first of all whether or not a new

vehicle is required and necessary and

justified um whether or not we should

buy a new vehicle or buy perhaps pursue

a used vehicle or equipment. And then

there was discussion and will be today

on whether or not uh you know we should

it makes sense to buy a vehicle or lease

a vehicle. And so in in in response to

that good discussion and and uh over the

past several meetings we wanted to hold

this con this work session. So, um, I'm

going to invite [name], who is

our fleet manager up, and then we've got

[name], who's our, uh, purchasing

manager, and they're going to [name]'s

going to present kind of a very quick

overview of procurement options when we

buy vehicles and heavy equipment,

uh, spec specifically as they're related

to, uh, to this question. So, with that,

I'll let [name] begin.

Mayors. Yes. Council, staff,

>> today I'm going to go over the uh

procurement guidelines and methods that

we utilize in the procurement of

vehicles and heavy equipment. Uh first

off, the procurement requirements. The

city follows Texas local government code

and guidelines as well as the

established internal policies and

procedures. Uh we also have grant

compliance and vendor requirements when

that is a grant-f funded uh procurement.

uh for awarded grant funding. The city

also complies with all applicable

federal and state rules. These rules

uh

impose additional documentation

reporting requirements on both the city

and awarded vendors. And I made a note

that not all vendors can meet these

additional requirements which may limit

the number of biders that we have in

this scenario.

U

but I want to start here with

procurement thresholds. We make

purchases at the city

uh and the amounts drive the process. So

starting off if we're looking at a 0 to

$4,999

purchase, there's no requirements for

quotes or bids, that's a limit that we

have there. Anything over from 5,000 to

$49,999.

an informal bid or three quotes are

required.

Uh for 50,000 and above a formal bid

process or an exempt alternative is

required.

Now if you look at procurement methods

uh what we're looking at purchasing the

methods that we use will get us the best

results. Uh so for an informal bid to

give a little bit of explanation on

that. Sometimes we have something that's

got extensive specifications,

uh, terms, conditions on it. Then we'll

do what we call an informal bid. That

being said, we have no requirements to

advertise that. We can get it done in a

quicker process. So, if it's $49,999

and less, we can put that out. Uh,

formal bid process, it's used for goods

and services costing for 50,000 or more.

It requires advertisement in local

newspapers for two consecutive weeks.

The process typically takes about two

months and that includes city council

approval. Uh we advertise those first

two weeks and then we generally allow

about a month total and that allows the

uh vendors to put together their

proposals and submit them. Uh sometimes

depending on you know what the process

is there may even be a you know a

pre-bid meeting included in that.

uh

cooperative purchasing if it's something

that we can look at. The [clears throat]

cooperative purchasing meets Texas

competitive bidding requirements.

The cooperative organization conducts

formal competitive solicitations

adhering to the procurement

requirements.

Uh the participants in Texas Smartby the

state cooperative and other programs

include by board tips

omnia choice partners diir source well

and other cooperatives. We purchase from

all of these groups as y'all have seen.

It comes across you quite often. Uh

these programs connect the city with a

broad vendor network offering

exceptional value through competitive

pricing while providing efficiencies in

the procurement timeline.

Uh a soul source purchase. If we

determine that there's an item that

there's no other vendor that

can uh provide this, then they must uh

demonstrate it that there's no other and

we also follow up and make sure and do

the research that there's no other

vendor that provides this. So that'll

make it a sole source purchase.

[clears throat] Uh emergency, it's used

to an immediate public need or threat to

public health and safety.

So,

>> thank you.

>> Thank you, [name].

And as [name]'s coming up, you you'll

notice in today's agenda, you know, we

had examples of I think we had a

construction project on Treadway that

was actually through the TIPS

cooperative, the source well you see a

lot. So, again, we we do rely on the

cooperative purchasing

mechanism a lot because it's very very

efficient. um it it uh it allows us to

um basically get the best value for the

taxpayers um by using cooperatives. But

[sighs]

>> so I'll go into basically

[clears throat] just explain a little

bit about fleet and how we operate uh

then I'll go into some other uh

processes that we do. So, if you'll see

on this uh sheet right here down there

where it says total assets, we we

maintain 1,349

pieces of equipment. In that equipment,

as it if you'll roll it up just a little

bit, [name], where it says at the bottom

down there, of those 1,349 pieces, there

are 48 distinct year models,

187 makes, and 438 models.

So when you take a vehicle to let's use

Ford as an example that has Ford Lincoln

Mercury over there that's basically what

they work on. We work on if you name it

we've probably got it. So it it takes

great knowledge and and skills and u a

[snorts] lot of effort to maintain that

variety of equipment that the city has.

Uh we process uh over 8,200 work orders

in a year. Uh in that there's over

127,800

different parts that are ordered,

processed on over 10,500 invoices.

I have 42 divisions that have some type

of equipment that I got to meet their

requirements to. No matter who it is, I

I meet their needs.

Um I have annual meetings with uh PD,

fire, streets, water, parks, and solid

waste. they are the largest divisions.

Uh and then anybody else that needs to

meet, they can call me or come out and

and we'll talk about what the they'll

need for the fiscal year procurements.

What do we look at when uh we get ready

to replace something? We look at the age

of a piece of equipment or vehicle to

see how old it is. We look at the

mileage or hours that's on it, how much

it's actually been used in its life. We

look at the usage, how much it's

currently being used. Maintenance costs,

how much it's been spent to keep that

piece of equipment maintained and

operational. Parts availability, how

long we may have to wait for parts, even

if in times parts are even no longer

available for items. The total cost of

ownership, which is the bottom line to

own it. And all of this is what is

called a life cycle analysis.

So just to give you an idea in the

bottom left there it says that PD has

280 vehicles, fire and EMS has 120,

water has 312 and streets has 135. Solid

waste has 95 pieces. Uh 18 of which are

heavy construction items such as

excavators 25 ton off-road dump trucks,

dozers, compactors, front end loaders

and uh solid waste because of what they

do. They run uh 8 to 10 hours a day, 5

days a week uh in their heavy trash,

residential and landfill operations.

Just solid waste alone maintain 33% of

all work orders that we use is on solid

waste and they use 39% of all of our

costs.

So if you'll move on to the next sheet

there, [name], thank you. This is a sheet

that I put together on Excel. I I put

out in the middle of March that I need

everybody's uh fleet requests. Everybody

submits that in and uh they I put I

compile it together on this spreadsheet,

figure out what we need uh and then get

it submitted to finance.

Uh we once we determine about what we're

going to be able to spend per each fund,

whether that's general fund, water, or

solid waste fund, then we cut it down

again. And then that's what's finally

submitted to budget in this listing. I'm

I'm a color code kind of guy. I got to

see things that stick out to me. So, uh

the red line there that you see, the

vertical line that you see is uh how

much we've spent on this piece of

equipment. It just draws my attention to

things that that absolutely need some

attention while we're going through this

process.

So, if you go to the next one.

So, uh we were we're going to talk about

used versus new for a minute. We were

given a a link to go to a website to

look at a used dozer. After I went to

that website and looked at it, it was a

2021 John Deere 1050K.

uh just like the dozer that was approved

in our last council meeting, it says it

has 2726

hours on it. So, in the specifications,

everything that is is written here was

directly off the website. I just copied

and pasted it here where it was a little

easier to read. Uh first off, they

cannot find this the serial number

plate, which is significant because when

you order parts, it's by serial number.

So, there's no plate that was on it. Uh,

it says the 2726 hours are on the meter.

Uh, and the actual hours on the unit are

unknown. So, you really don't know what

you're getting.

It had no safety manuals with it. There

was no operator or maintenance manuals

with it. After you get it running, uh,

there's a service light that stays on,

so that would need diagnosed potential

engine problems.

uh it has blowby and that was by a

visual observation which is minor blowby

but any blowby in a diesel engine is not

good. That means you have rings that are

starting to leak and potential engine

issues. So if you'll pay attention to

the wording in an X3, it says oil leaks,

fuel leaks, and cooling leaks. No

dripping leaks. Well, just cuz it

doesn't drip doesn't mean it doesn't

have a leak. So, there were 101 photos

with this piece of equipment, and I went

through and picked out about 30 that I

could sit here and bore you with that um

showed all the problems with this piece

of equipment.

Uh but just because it they're not

dripping doesn't mean it doesn't leak

and have issues. Uh there's the blade

tilt cylinders. There's no hoses even on

the machine for that. Uh [cough]

for the blade, trunion and bushings,

there's heavy movement and couch

missing, which means there's uh problems

with the what's called the C-frame, the

piece that the uh dozer blade mounts to.

And then there were some limited checks

done in the operation of it. The 63 mm

for the grower height. When you look at

a track, you have a flat piece and then

a piece that sticks up. 85 cm

centimeters is what it is new and 63. So

we're at about a quarter used. So, if

you'll go to the next one, [name], please.

Even in their checklist, it shows,

we'll call those dot stars. Everything

is five star until you get down to

undercarriage. Well, those are three

stars. So, with supposedly 2,726

hours, undercarriage on a piece of

equipment is metal on metal, so it wears

out. It requires undercarriage, and

that's track

uh sprocket segments.

um rollers top and bottom, the track

chain, the track pads

uh to all that all get worn and and you

would have to replace that. So on the

website, the tractor cost was $340,000.

Shipping from Raleigh, North Carolina,

where this was located would require two

trucks to get it here because the blade

has to be removed. So there's $22,960

that cost to do that. So, so far for the

tractor and delivery, you've got, let's

say, $263,000.

Then you've got to add a landfill packet

to it. That's another $34,000. You've

got to do the undercarriage replacement.

That's $120,600.

You've got to do a C-frame

refurbishment, which is another $74,400.

So after delivery, you've got to put

another $229,21911

off of just what I could see off of

photos. That doesn't include the other

thing, unseen repairs. And of course,

all of this, I'd have to come back and

get council approval just to do all

these repairs due to the cost.

So, uh, when I checked in on it just

yesterday, uh, thank goodness the

tractor was sold to someone else. Uh so

that means that uh if we were to get

this that we would not inherit someone

else's problems. And as I believe [name]

pointed out at the last council, you

can't insure a used piece of equipment.

Is that is that correct, [name]?

>> It's limited insurability.

>> Okay.

>> So it's it's insurable but not at full

value. Our uh new equipment is um full

full coverage. So we would have almost

like limited liability on a used piece

of equipment.

Okay. So, that that affects that affects

it. And then we're guaranteed continue

issues just off of this piece of

equipment. So, uh I I'd made a few

bullet points. Uh

the total cost of owning and operating

that equipment is not just the purchase

price. As I stated, all those other

costs would have to be done. Uh new

[clears throat] equipment is more

predictable. repairs can uh quickly

eliminate the savings.

Uh by these you get downtime, lost

productivity, parts availability, and

employee time. Uh the biggest difference

uh between a municipal piece of

equipment, somebody's personal vehicle

is if your truck breaks down, you're

just inconvenienced.

uh if a city garbage truck, mower,

dozer, whatever it is uh breaks down, uh

then the city may not be able to provide

essential services to the public. And

that's our whole point.

Uh new equipment has a warranty. Used

typically doesn't. There might be a

little bit of a leftover. Uh new

[clears throat] equipment can be

specified for the actual job such as the

landfill equipment package, the landfill

package that goes on it uh and and some

other items. But let's we'll move on.

We'll look at the lease options.

So, for that dozer that we bought two

two weeks ago,

uh a 48month and that's on the very

bottom of your sheet. A 48month lease

with limited hours. And that's what the

2,000 hours is would be $19,282.80

a month. And it would bring that end

total at the end of four months, excuse

me, four years to $925,000,

actually costing $130,600

more than just buying it. If you to do

it 60 months, you would spend $164,000

more to lease it instead of just buying

the piece of equipment. Uh, and with

that, before I go into the top two

categories, the one for the excavator

and the one for the compactor that we're

doing, uh, Mr. city manager. I'll let

you move on with item 8. [snorts]

>> Yeah. So, if you look at the top in

terms of the lease options, you'll see

the top line is Kamasu PC290 LC11.

Um,

which is actually going to be item 8,

which is after this work session. So

you'll see in in in the agenda item for

eight is the purchase price for that is

uh 314,945.

[snorts]

Um and again you can see that shown

here. Um so you see the purchase versus

the lease. um

not a tremendous amount of savings, but

then again, if you extend it over the

life of the unit, which the one we're

going to talk about in uh item 8 is a

2003, so it's given us over 20 years of

service. Um so again, if you extend it

out over the life, it it for this

particular um unit, um it doesn't really

make [snorts] sense to lease instead of

purchase. So, we just wanted to show you

that to you as we as we move out of the

[clears throat] work session and into

the uh the next items.

>> Mr. Boon, if I if I may.

>> Sure.

>> When it says annual hours, it says 2,000

hours or 3,000 hours. There's 2,180

labor hours in a year. And I'm sorry,

280 labor hours in a year. Uh, and for a

landfill that that runs

seven six days a week, approximately 10

hours a day, and [name] can correct me

if I'm wrong with that, uh, that that

adds up pretty quickly. And if you have

a storm in the middle of it and they're

hauling everything that's blown down in

the city and

house refurbishment and everything that

ends up on the curb out there, am I to

stop at 2,000 hours because I'm afraid

I'm going to go over at 3149

an hour. If I ran just 100 hours, it's

going to cost the city another 3150.

And you keep going up and up for all the

overage that you do. So, uh, the

employees can't effectively operate

their equipment if they have hour limits

on it.

>> And this is, you know, lease versus

purchase. Again, we're talking here

today in the work session about

[clears throat] lease versus purchase,

new versus used. I can say that, you

know, in the prior discussion, you know,

we're having budget challenges. And so,

you know, in some cases it makes sense

to say, well, should we for this

particular piece of equipment, should we

look at used? And I think we do that.

And I think we've maybe gotten some um

maybe cement trucks in the past, [name]

can elaborate, I think maybe from Knife

River or one of the local vendors, just

because we were made aware that they had

some pretty good equipment [snorts] that

we could take advantage of. Uh, do you

have any information on that, [name], or

>> I can pull it up, but once we acquired

the equipment, uh, we spent anywhere

from 25 to nearly $40,000

getting them road ready once we had

acquired them from the vendor.

>> Yes. [sighs]

>> So again, you know, we [clears throat]

are there is consideration for new

versus used, consideration for lease

versus purchase. Um but you know as

we've discussed before typically we we

go for we go for new um and we typically

go for buy instead of lease although in

this year's budget approved budget I

think we are looking at some leased

>> vehicles

>> some leased

personnel [clears throat] vehicles. Yes.

Yeah.

>> White fleet as we' call it.

>> Yeah.

>> With this but because I know you'll go

through the vote with all the different

line numbers. So on this, let's say we

did lease this uh kamasu for the 2,000

hours

5-year term. At the end of that, that's

what those three notes are for at the

bottom. Uh at the end of it, that you

return that equipment to and these are

Walkshaw Pierce. So you return it to

their location of choice, wherever that

is, and it's subject to inspection and

return requirements, which means they'll

expect it to a certain repair standard

when they get it back. So any damage

that's happened to it, any leaking

cylinders, whatever they find at the end

of four or 5 year lease, we would be on

the hook for that bill.

Another option is purchase the

collateral at its fair market value. So

whatever that excavator would be worth

at the end of that 48month or 60-month

lease is what we would have to buy it

for. Or you could renew the lease on a

mutually agreed upon term. So there's

three ways you can handle that piece of

equipment when you're done.

And I'm done, Mr. City Manager. Thank

you.

>> Thanks, [name].

>> Thank you.

>> All right. Any more on the work session?

>> No, sir.

>> We have the reading of item number

eight, please.

>> Yes, sir. Item number eight is to

consider resolution approving the

purchase of an excavator. Um, one Kamasu

PC 290 [clears throat] LC11 excavator

will be purchased uh for use by Solid

Waste Division in the amount of

$314,945.

Uh, the unit will replace a prior unit

that was uh 2003 Kamasu excavator with

4,319

operating hours uh which has exceeded

its useful service life. Uh the price of

the new piece of equipment includes uh

the needed optional equipment as well as

freight. Uh it also includes a 5-year

5,000 hour powertrain warranty. Uh

pricing was obtained from the Wauaaw

Pierce Industries of Port Arthur, Texas

through a byboard purchasing

cooperative. Uh again, funds are

available through the solid waste fund.

The administration recommends approval.

>> Is there a motion for item number eight?

Move to approve. Second.

>> There is a motion and a second for

approval of item number eight. Is there

any discussion?

>> Yes, Councilman Crrenshaw.

>> Yeah, just uh to clarify and be sure

we're all on the same page. Uh you know,

the concerns I've raised before in the

past with the dozer and the golf carts

was not necessarily the fact that I

thought that we had to buy used or we

had to lease and we couldn't buy new.

Uh, it's that I thought that during

leaner financial days and budget issues,

maybe it made sense for staff to present

uh the council with options other than

just the new. Okay? And it doesn't mean

that at the end of the day we would

approve anything different than new. Uh

but at least we should have the options.

maybe, you know, instead of spending a

million dollars, we decide to do a

one-year lease when maybe we think we're

going to have some uh tax abatement

agreements come offline and uh have

higher revenues in the next city budget

and and have a better financial picture.

So, again, all I was pushing for is the

fact that we might have options and it

seems like all we ever get is just brand

new equipment, vote yes or no, uh don't

ask questions. Uh and so that was the

goal here. I'm going to approve the

excavator. I'm voting for it. I think it

uh probably makes sense under the

circumstances, but uh while we're uh

continuing to have a hiring freeze and

and having these budget struggles, uh I

would ask that staff uh present us in

the future with big budget items,

anything over $100,000 for a piece of

equipment. I don't need it for vehicles.

I understand what we're doing with the

vehicles with wear and tear, but uh I I

would think for the big budget items uh

we at least have the information and

then we can make our decision as to what

we want to do with it or not. Thank you.

>> Thank you, Councilman. Any other

questions, discussions?

All those in favor of approving item

number eight, please signify by saying

I.

>> I. Any opposed? Motion carries. Mr. City

Manager, may we have the reading of item

number [clears throat] nine, please?

>> Yes. Item number nine is to consider a

resolution approving the purchase of a

compactor for solid waste. Uh, one BMAG

BC873RB5

compactor would be po purchased for use

with a solid waste disposal

department in the amount of 1,11,9667.

It would replace unit 5109

which is a 2007 model Caterpillar

compactor with 21,289

hours on it. Uh pricing was obtained

from the Wauaaw Pierce Industries of

Bumont, Texas through the Sourcewell

contract. Uh the equipment comes with a

24month 2000 hour warranty. Uh funds are

available in the solid waste fund.

Administration recommends approval of

the resolution.

>> There a motion for item number nine.

There is a motion and a second for

approval of item number nine. Is there

any discussion?

All those in favor of approval of item

number nine, please signify by saying I.

I.

>> Any opposed? Motion carries.

Mr. City Manager, may we have the

reading of item number 10?

>> Sir, item number 10 is to consider

resolution approving the purchase of 32

vehicles for use in various city

departments. Uh replacement vehicles are

requested through the city's annual

budget process. The fleet manager

reviews each request and evaluates the

condition, age, maintenance history, and

operational needs of the vehicles

proposed for replacement. Based on this

evaluation, recommendations are made to

replace vehicles that have become worn,

obsolete, or no longer effective to

operate. Proposed vehicles were included

in the FY27 budget and will replace

vehicles ranging in model year from 2009

to 2020. The replace vehicles will be

disposed of in accordance with the

city's surplus equipment policy. Uh they

vehicles would be purchased through the

SS Auto Group of Bassrop, Texas in the

amount of $1,722,924.96.

The pricing was obtained through the

TIPS purchasing cooperative. Um and all

new Chevrolet units would include a

three-year 36,000 mi warranty. Uh, the

new Ford Explorers and F-150 vehicles

would include a 5-year, 100,000 mi

warranty, while other Ford vehicles

include a three-year, 36,000 mi

warranty. [snorts]

Uh, the vehicles will be uh distributed

to the police department, fire

department, EMS, streets, and drainage,

as well as sewer maintenance. Funds are

available through the capital reserve

fund as well as the water utilities

fund. The administration recommends

approval of the resolution.

Is there a motion on item number 10?

>> So move.

>> Is there a second?

>> Second.

>> There is a motion in a second for

approval of item number 10. Is there any

questions, discussions? Councilman,

>> uh why is the why are we buying F-150s

for the police and Taho for fire?

>> [clears throat]

>> one of the tile hoses to replace car 53

and a paramedic supervisor unit 505.

>> Great.

>> Which we carry equipment in the back to

be used in those.

>> Okay. Thank you.

>> During CO, we were Ford Explorer heavy.

Uh that's mainly about all we had

besides a few Taho. And we found out due

to supply shortages

uh that I had several

somewhere around six or eight vehicles

that were all down for one national back

order part. So I found myself kind of

backed into a corner over equipment. So

there are there are I believe seven

police platforms that are out there

whether it's Explorer, Tahoe, F-150,

Silverado, Durango

and now the Ram

however many that was six maybe that

offer a police platform and any of those

are sufficient to do to do the job with.

>> So I think you have to explain the

police platform because uh because they

use those vehicles in pursuits and and

other things they need to be able to

turn radius. They look at the vehicle's

ability not to

>> I completely agree. So why would an

F-150 be better for

that?

>> Well, the F-150 is for a K9 unit and

they are a little more roomy for the K9.

>> So that would been the answer then. So

these trucks are for K9's and that's

>> the one F-150 is

>> the one F150. What's the other one for?

>> Just a minute and I'll tell you.

I ask because I I've done numerous ride

alongs and the F-150s seem to be very

unpopular among our patrol officers. Um

I get maybe why the K9 makes sense, but

generally among the patrol officers, the

F-150s are are are very unpopular. And

uh uh I think uh also in looking at

injuries officers sustain uh in the line

of duty in these vehicles to me uh Tahoe

gives

[sighs] uh you know better protection.

Um but uh and I I know explorers are

cheaper. Uh I I again I'm just curious.

It seems like the Taho are very

straightforward, easy answer for fire,

but uh you know, for for the PD, it's

like we're looking at everything but

Taho. And um uh so I'm just curious, is

that input just coming from the decision

made by fleet or uh do they take into

consideration the uh the request coming

out of patrol? Well, we have an annual

meeting with police uh command from the

police chief to his two assistants

police chiefs and all their division

captains and lieutenants on all those

ranks in there. that there's an annual

meeting we have every year and we sit

around and go through every piece of

equipment that they own and go through

and it's all determined by them based

based on

the criteria I placed put or talked

about earlier. So they determine which

ones they want. This the other truck is

for unit 1050. Chief, if you can tell me

what unit 1050, what do you do with that

truck or with that?

>> That's a Tahoe and we're replacing it

with a F-150.

>> Gotcha. Uh this is a lot of vehicles. Uh

is uh fleet ready to have these vehicles

put into service immediately? It's my

understanding that we've had a number of

new vehicles uh that the city has

recently purchased that are just sitting

there that cannot be put into service

because it has not put the necessary uh

equipment inside of the vehicle for the

vehicles to be driven. Uh, and so when

we're going to go out and buy all these

new vehicles, if we don't have um

it and the equipment that they need to

put into the vehicles ready or have we

made preparations for that type of

stuff?

>> So, I'll speak on the fleet side of it.

When you order uh when you get all the

equipment together that you need to

order for it, it's 8 to 12 week lead

time on that equipment to get in here.

So, it takes quite a while to get the

equipment in. Uh, and then we've started

install on it. They do have some new

equipment that they're ordering through

it, but we can still use the current

equipment we have until, and matter of

fact, I believe it was approved on last

council for that equipment. So, we're

right in the beginning of the fiscal

year. That new stuff is all ordered. So,

what we're trying to do now is get all

this stuff ordered. You do have to wait

on the lead times and then once all that

comes in, it gets put together.

>> Gotcha. And you are uh familiar with

what I'm talking about, the fact we have

some new vehicles waiting to have

equipment put in them that have just

been sitting there.

>> Yes, we have because we had to wait on

those parts.

Thank you, sir. All right, Councilman

Williams. I mean, Councilman Turner and

Councilman Hillier. Oh, you were

[clears throat] just scratching your

head.

>> Just Chief, out of curiosity, when you

guys do decide which vehicles may be

best for our officers in the streets on

patrol, do we like survey the officers

or do we just kind of y'all just kind of

go off a consensus of what we normally

do? How does that work? Well, there's

there's several things that are taken

into consideration of usage,

availability.

Um, you know, there's [clears throat]

something like certain plate readers

only go in certain models of vehicles

like the Tahoe. Um, some people like

trucks, some people like cars. Uh, we

have some

fairly sizable people. They have trouble

cramming in some of the other uh smaller

vehicles. So there's a lot of

considerations. Sometimes you need to be

able to carry loads uh haul stuff. Uh

sometimes uh for K9 cages or or uh parts

that we have, we try to work with fleet.

We also try to have a combination so we

don't have just a whole fleet of of one

thing like we used to. We you know we

used to alternate between Ford and

Chevrolet and um you know that became an

issue. So, uh, the way we've been

working work works, um, most the guys

can find what they want. Sometimes they

don't, but, uh, uh, usually the

supervisor are pretty good about finding

the right fit. Um, and we

[clears throat] do have other units than

just patrol. And, uh, right off the

hand, I don't know what the what that

particular unit 1050 was. We have like I

think you said like 286 vehicles.

>> [snorts]

>> It make it make more sense now when you

talk about mixed use and the size of

some of the officers and you know some

of the equipment and hauling. I was just

asking out of curiosity does like the

officers get surveyed what they feel

comfortable safer in. I just was asking

out of curiosity.

>> Some some of them we we had a grade one

committee that would get together

periodically. We have a lot of input

from the field. U one of the biggest

advances that we've had um probably in

the last year [snorts] or maybe six

months even is is the equipment

outfitting. And the officers are really

liking how that is because it's built

for what it's used for, which is uh you

don't have fire extinguishers rolling

around in the back of some of the

interior equipment. The accessories are

built for what the use is. and and it's

not just parts coming from a variety of

vehicles jammed into

um you know a different make of a

vehicle. They're they conform to the

model of the vehicle. So uh there's

input from from every aspect and usage

and availability

and cost sometimes.

>> Yeah, that makes sense. Thank you. Thank

you. Any other questions or discussion?

I've got one question.

>> Yes, council.

>> I understand you're using the uh tips

purchasing

and they don't have any local

dealerships cuz this stuff all came from

did not come from Bassrop

that were [clears throat] comparable in

price.

>> So, there are more than just one Ford

fleet dealer in Texas. We typically in

the past years have bought locally with

that, but just so happens I had a a

salesman out making his calls and I

almost didn't even take a price quote

from him, but I did so I could compare.

I said, "Well, give me a quote and I'll

see where I'm at for next year's cuz I'm

I've already started getting this stuff

built and ready to present." And he gave

me a significant price difference in it.

So, that's why I went with them. Uh, I

think it was actually part for course

considering we're talking so much how

much we're needing to squeeze on the

budget this year. That that's that's why

I went with Bastro instead of where I

typically would go this year.

>> All right. Thank you.

[snorts]

>> Okay. If there's no other questions or

discussion, all those in favor of

approving item number 10, please signify

by saying I.

>> I.

>> Any opposed? Motion carries. [snorts]

[clears throat] Mr. City Manager, may we

have the reading of item number 12? I

understand item 11's been pulled.

>> Yes, sir.

>> Mayor,

>> yes.

>> Why was 11 pulled?

>> So, yes. So, 11 was pulled because there

was a typo and also we have a similar

item that we need to bring forth on the

10th. So, we were just going to bring

them together on the 10th.

>> What was that? The uh CMXer.

>> Yes, sir.

>> Oh, [clears throat]

man. [snorts and laughter]

Not to worry though. We have another

cement mixer on 12.

>> We have another cement mixer.

>> We got one. That's [laughter]

>> got Yeah.

>> Been waiting on that cement mixer.

[laughter]

>> We're still getting it. We're still

going to get it. Just at a later date.

>> We're going Yes, we're It's being

presented next week.

>> There was

>> We got a meeting next week.

>> Yes. [snorts]

>> Yeah. because we're going to be doing

some interviews next week, too.

>> I thought we did the interviews, but we

have a regular meeting.

>> We're just going to have two items in

the meeting when we open the meeting.

>> I don't know why you do this to me.

[clears throat]

>> If you could go ahead and uh we'll

proceed on item number 12.

>> Sir, item number 12 is to consider

resolution approving the purchase of

Upfit parts packages for 23 emergency

vehicles for use in various city

departments. That's 13 or we skip both

those.

>> That's 12.

>> It's 12.

>> Should

>> Oh, you're right. Sorry. Okay.

>> Just I have 12.

>> That's Chris's distraction. I

understand.

>> Hey, [laughter]

you got to excuse the mayor and I both

over 60.

>> No, it didn't. [laughter]

[snorts]

>> But you're 12.

>> Okay. Well said. [laughter]

>> All right. Item number 12 to consider

resolution approving the purchase of

upfit part packages for 23 emergency

vehicles for use in various city

department.

Um these uh let's see

>> stop it. [laughter]

>> Okay,

>> I'm ready.

>> All right. The upfit equipment packages

will be purchased from Dana Safety

Products uh safety supply rather of

Greensville Greensboro, North Carolina

in the amount of $261,462.72.

Pricing was obtained through the TIPS

purchasing cooperative. Funds are

available through the capital reserve

fund. The administration recommends

approval of the resolution.

>> Move to approve.

>> Second.

>> There is a motion and a second for

approval of item number 12.

Any questions or discussion?

All those in favor of approving item

number 12, please signify by saying I.

>> I.

>> Any opposed? Motion carries.

Mr. City Manager, may we have the

reading of item number 13?

>> Yes. Item number 13 is consider

resolution approving the purchase of a

forklift. Um, the attached quote is for

a 2024

Manitu M34 ST5S1EU

forklift for the total amount of $54,510

to be used by the fleet department. This

new unit will replace unit 4209, which

is a 2005 model. It's reached the end of

its useful life. Uh, the old unit will

be disposed of in accordance with city

policy. Pricing was obtained through

Sourcewell cooperative purchasing

program. The equipment includes a

one-year 2000 hour warranty. Funds are

available in the general fund. The

administration recommends approval of

the resolution.

>> Is there a motion on item number 13?

>> Is there a second?

>> Second.

>> There is a motion and a second for

approval of item number 13. Is there any

questions?

>> I have a question.

>> Yes. This says a a 20 a new 2024 Manitu.

Does that mean it's never been used

before?

>> That's exactly what it means. I had I

had a quote for a 26 model, I believe it

was, and the the price went up and I had

let my salesman know that I couldn't we

couldn't do that. So, we had to do

something else. So he said that they

have a leftover from 24 that met my that

was with actually under my budget price

that I had and had been approved

>> on it.

>> I'm sorry.

>> No hours.

>> No, no, it's new. I'm not going to say

[clears throat] it doesn't have a couple

hours on it from them driving it around

the premises there, but it is still new.

>> Okay.

>> Thank you.

>> All right. If there's no other questions

or discussion, all those in favor of

approval of item number 13, please

signify by saying I.

>> I.

>> Any opposed? Motion carries.

Mr. City Manager, may we have the

reading of item number 14?

>> Yes, sir. Item number 14 is a resolution

approving the purchase of a John Deere

tractor. Uh staff recommends the

approval of the purchase of a John Deere

6105E series tractor with a slope mower

attachment for use by the parks and

green space department in the amount of

$191,616.

The unit includes an Alamo Industrial 22

FFT samurai boom agricultural attachment

with a 60in severe duty rotary head

cutters, factory mounting, and freight.

The unit will replace a 2008 model which

has reached the end of its youth reached

the end of its useful life. Uh the

tractor will be purchased from Shoppa's

Farm Supply of Bumont, Texas using

budgeted funds. Pricing was obtained

through Sourcewell Cooperative

Purchasing Program. Funds are available

in the capital reserve fund.

Administration recommends approval of

the resolution.

>> Is there a motion on item number 14?

Move to approve. Second.

>> There is a motion and a second for

approval of item number 14. Is there any

questions or discussion?

All those in favor of approval of item

number 14, please signify by saying I.

>> I.

>> Any opposed? Motion carries.

Mr. City Manager, would you please take

us into the next work session?

>> Yes, sir. Prior to moving on to item

number 15, which was held over from a

prior meeting, uh our deputy city

manager, Laura Clark, is going to

present a work session to review and

discuss the city's water metering system

and the water, sewer, and solid waste

billing progre process, and she's going

to discuss the uh the progress that

we've made so far.

>> Well, good afternoon.

>> Good afternoon. know you've been here

for many hours and so I'll try to make

this uh quick and painless

>> once she gets that up and going. I do

have positive information to uh to

share. So this is the update that came

um out of the meeting from October 6th

and we were asked to bring it back in 30

days. This is just a reminder slide um

that we have a meter. It's in the box.

It has an earth on it which then uh

sends signals to either a tower or the

mobile collector which drives along and

collects the the readings where the

signal is not strong enough to get to

the tower or we have the meter readers

with their iPads that can go to the

meter if they need a um the signal isn't

strong enough to get to the vehicle and

just as a and then all of that is

updated to the billing system and then

um the bills go out customer service um

works with customers. Just as a couple

reminders, the meter box issues, which

we consider the city issues, I think the

main thing to point out there is that um

there can be a leak on the gasket on the

back of the meter, although rare. Um and

there are times that um they're damaged

or inaccessible in the meter box um or

or we cannot read because a vehicle or

something is over it. Um common customer

side issues, leaking toilet. It happens

so often all the time. Um indoor leaks,

maybe a faucet, appliances. Um

irrigation would be an outdoor issue,

which is another one that we see pretty

often. Um and continuous or unusually

high usage.

Uh these are the things we worked on in

the last 30 days or really even um six

weeks I would say since we really

started focusing. One was um to improve

coordination among customer service, IT,

and water utilities, which are the three

areas that are all involved in the

metering and billing process. And um I

believe that we've done a really good

job of getting everyone on the same

page, coming to common um resolution and

identifying what our issues are and who

is responsible for those issues. Um in

addition, we have employed now the

mobile collector. We have had that, but

due to some staffing issues, it had not

been being used full-time, and it is

being used full-time now. So, once the

readings come in through the tower, what

doesn't come in, the mobile collector

will go ahead and um up and down the

streets and it pulls in all the reads it

can pull in. And then ultimately, the

meter readers go out for all those that

get missed. And what we're finding is

the pre-buills, if you remember, we

talked about the pre-buill process is

where the meter readers have to go back

or they have to um we need to check

certain ones. That process has been

significantly um we've had significantly

fewer pre-buills because of the mobile

collector being used full-time. Um so,

uh city works work orders. We've worked

the three different department areas

have worked to come up with a work order

that um captures all the information

that the billing system ultimately needs

um to change a meter in the system, an

earth in the system, um meter readings

of a meter that's coming out, a new one

going in. These were all things that we

found that were not always consistent

and then can affect the billing. So, uh

we now have a work order that captures

all that information. So anything done

in the field um they make sure that they

enter all of that and then that is

ultimately submitted to billing the next

morning after u the work orders are

complete that day. Staffing and training

and uh and tools. So we talked about um

the staffing concerns and I I can report

today that our meter shop is fully

staffed. So, these are the folks that do

some of the the repairs. Um, most of the

they put the Zs on, they change them

out, they install them, they repair

meters. Um, they're fully staffed now.

Um, we had had one account clerk that

had been hired and she's fully trained

and up and going. And then actually on

November 10th, I have a clerk that's

going to come back and that we have

rehired. and so she should be able to

get going as soon as she sits down that

day and gets on the phone. Um so that's

very positive in that area. And then the

bill dispute review process. So that was

one of the major areas of concern and um

we have created it says hold there but

we've created that dispute uh code and

it pulls those accounts off of um the

disconnect list. They don't even get on

there. they're excluded from any kind of

disconnection. And then um that's also

um we're also doing additional review of

the cut list and um the staff are all

working together on these disputes with

our customers. So that that has gone

very well.

Um [clears throat]

I wanted to give some stats this time

around. Y'all had asked about some

numbers last time and I didn't really

have them. So in the area of ongoing

maintenance, if you look at September

and October and just talking about those

work orders in the city work system, we

had 74 um different um work orders that

for anywhere from installing her,

replacing them, repairing meters, and

meter replacement. And then in October,

we had 101 of those. Um, and when you

see meter replacement there where it

says there's 69 of those, those are when

we replace a meter, that means they go,

they replace the meter, they put the on,

everything is programmed when they

leave. So, it encompasses um all of

that.

So, just a reminder on the water billing

process, we bring in the meter reads, we

review any exceptions, um, high, low

consumption, no consumption. Uh the

bills are processed. Our current payment

uh terms are not are 30 days. Um

customer pays on time and that account

remains current. A customer does not pay

on time, it becomes delinquent, but

they're not subject to disconnection

until they have um they've not paid that

first bill by the due date of the second

bill and then a customer disputes their

bill and the customer service reviews.

So, if you remember, we talked about

when somebody comes in or calls, the

customer service clerk will ask

questions that to help them see if maybe

they have a leaking toilet or have they

had more folks at their house, anything

that could lead to that. Um, but also

the other step that we do is most of the

time we'll put in a service order to go

to that location and check the meter box

for a leak um or any issues on the city

side. So between September 1st and

October 23rd there were 195 certus

orders in the system to check for leaks

on the city side.

140 of those 72% showed no leak. So

there were no there was no um leak or

city issue. There were eight of the 195

um that were city issues about 4% and

then 47 of those 20 almost 25% of those

were customer issues.

Um, we talked about meter test last

time. A customer, can we crust it? We

can actually um the city um can do it as

well if we feel like there's a question

there. Um,

in October we had uh 12 requested. We

weren't able to do two of those. And

that column there where it says unable

to test, that means that the the

technician got out there and the 10gon

hand was turning. So that there's a

either a dial depending on how old it is

or um there's a indicator in the digital

system but if it is turning there is

water going through the meter somewhere

and it's something on the customer side.

So we weren't able to test those two. Um

of the ones we were able to test 90% of

those were accurate uh and 10% wasn't.

So overall just two weren't accurate and

that just means they uh tested below

95%. you'll see that um there were seven

that were at 100% um in October

dispute resolution. So this is where we

did our dispute code and we started

tracking disputes. We really weren't

able to tell you how those were going.

So we started using the dis uh the code

really in October. However, even in

September, we were tracking some

accounts that were coming in through the

executive office and things like that um

that we considered disputes. So

officially we had 29. So remember

dispute is not I didn't pay my bill when

it was on time and now I can't pay my my

bill, you know, by the due date of my

second bill. This is my bill is high. I

don't know why. And usually it's going

to be, as we've talked about, it could

be we transferred a balance. We had a

few of those um where they had left

balances owed whenever they closed out

accounts and never paid them. So those

get transferred. That's how we get our

bad debt. Um and then the rest of them

were typically high consumption. So we

had 29 official dispute codes. Um nine

of those were a city issue. Um but 15 of

those were a customer issue and we

actually have five still in progress

or being investigated.

And dispute resolution customer. This is

where they can do a u they can submit a

leak adjustment application. Um the only

thing that I would say on this is the

customer has to make a repair and they

have to provide documentation.

And you know um ironically we've

actually had a few where they don't want

to make the repair. Uh maybe it's an

irrigation system or something like

that. They just want to turn it off. But

you have to make a repair and document

the repair. then the adjustment gets

made after we see another month or two

of consumption to make sure it uh got

back to normal because sometimes there's

more than one issue. So, um we actually

had 43 leak adjustment applications in

October.

All right. So, that's my update after

the last 30 days. Um I think the last 30

days have shown great progress and um

our improvements have been successful.

Um so where we are now is there is an

item 15 there that is to consider um the

payment terms increasing them to 60

days. Um I would say and that was tabled

October 6th and I would say um due to

the success of the improvements in the

field, the success of the dispute

tracking and just the issues changing to

60 days, a lack of software ability um

loss of revenue. You know, I would say

that we would remain at 30 days. That

would be our recommendation because I

think we've addressed the challenges and

the concerns from council without

actually having to uh change payment

terms. Any questions? Yes, sir.

>> Uh, great job.

>> Thank you.

>> Uh, just in 30 days, I feel like it's a

world of difference. Uh, last week was

really the first week that I felt like I

was not getting numerous uh, water bill

complaints daily.

>> Uh, and that was great. As a matter of

fact, I got a compliment I think about

uh, [name] uh, works uh,

>> she's our supervisor

>> in the department. Uh, which is great to

hear. Uh, and uh, kudos to you. Um, this

is really uh an example of uh you

tackling this problem uh and uh and

doing a great job and and congrats to to

Chris uh for being our city manager for

such a short period of time, hearing uh

things that Councilwoman Leadonna

Sherwood and I were were saying about

this as well as others on council and

really trying to make some common sense

and and and proconsumer uh decisions

here and policy changes. So, I greatly

appreciate that. I uh no longer see a

need to change the billing. I would ask

that maybe we we revisit this uh this is

a great 30-day report. I'd also ask that

we revisit this maybe in February and

get like a 90-day report and and see how

uh uh these policies are going and if

maybe there's some new things that come

up between now and then that that need

to be tweaked. But uh other than that,

great job. Thank you so much. Thank you

to our uh our our our team and our staff

and and water uh billing. Uh I know it

hasn't been an easy couple of months

while we've gotten through these issues

and I know I've uh probably added to a

lot of that frustration, but I promise

you it uh uh is just me sharing what I'm

hearing daily and uh again kudos to

staff for responding to this and I think

uh coming up with some great solutions.

>> Well, I'll pass some of that on to the

customer service staff and water

utilities and IT. So, thank you very

much. Yes, ma'am.

>> All right.

>> I would just like to echo what you said.

I haven't gotten any calls. Well, I did

last night at an Acorn's meeting, but

that's we'll talk about that later. But

good job.

>> I would like to see

uh the increase in water revenues that

we're going to see now that we've got

this system working much better,

>> too. Yeah, I would really like to see

that. Uh and and happy birthday.

>> Yeah. And good job, [name] and [name] and

[name]. I know this is probably drove you

to uh drink a little extra water at

night.

>> Um I I guess I need to second Councilman

Krenshaw's request to table for 90 days.

>> For 90 days.

>> Is it the Is it the request to table the

agenda item or revisit the the work

session item for 90 days?

>> What What would you prefer? So, if if

council is saying that they no longer

want to discuss changing the billing

timeline, then we can pull that item or

y'all can, you know, vote down that

item. But if you just want to follow up

on how things are going in 90 days, then

then Councilman uh woman Sherwood would

just need to uh second your motion to

revisit in 90 days. Unless the city

manager wants to do it differently, I'm

fine with pulling uh the item and uh

have another work session on water

billing customer service in 90 days.

>> Yeah, we'll we'll set a an update in 90

days and of course in the in the inter

room if we feel like we need to revisit

we can always put it back on.

>> So So the council would just to clarify

your because the item was presented by

you two, your request is to both pull

the item but also to revisit the work

session in 90 days. Correct. Correct.

and mayor. With that, unless there is

someone who is opposed to the pulling of

item 15 that was put on at the request

of Councilwoman Sherwood and Council

Member uh Mayor Pro Tim Krenshaw. So, if

if there's no objection, then we can

pull the item.

>> Items pulled.

>> All right. Yes, Councilman Duria.

>> Oh, uh Laura, the um building supervisor

position is filled now.

The supervisor position has been filled.

It's the manager position that's

position. Yes. And um I have been

reviewing applications and we'll be

doing interviews very soon. Um I really

wanted to get a lot of this lined out. I

think sometimes when we hire somebody

new to come in and then we expect the

new person to make changes, it really

kind of backs backfires on that new

person, right? So since we had already

identified a lot of that, I just decided

to try to get things implemented and

some changes made prior to putting

someone in that position.

>> Okay. Thank you.

>> Yes, sir.

>> All right. Well, with that, now we're

moved to council member comments

and uh Councilman Durio,

>> I had one question during the one of the

presentation. When the city disposes of

vehicles that they're not going to use

anymore, how much money are they getting

back when they they sell they sell them

at auction, right?

>> Yes, sir. So, [name], I don't know if you

want to comment on this, but basically u

for vehicles, large items like that, we

will put them out for auction and it

just it just depends um on what we get.

>> We set a minimum. Fleet gives us a

number to set the minimum at and it goes

from there.

>> Okay. So, is this you talking about a

large amount of large income of money

when we do these deals or no? Or

>> overall is productive?

>> Oh, it is.

>> All right. Thank you.

>> And and real quickly, you'll see that

we'll actually advertise on our

sometimes our Facebook or web page to

promote the auction if if folks locally

want to get in on on a sometimes a good

deal.

>> All right. Yes.

>> Um, never mind.

I wanted to tell a a Halloween story

about my grand twins.

>> So they they wanted to be uh asked them.

I said, "Well, one of them, they're

six-year-old girls." I said, "What you

going to be for Halloween?" And she

said, "I'm going to be Michael Jackson."

And then she said, "Before the other

twin could say anything," she said,

"Man, my sister's going to be my pet

monkey." [laughter]

Council Councilman Hillard.

[snorts and clears throat]

>> Mike,

>> the only thing I want to say is

Saturday's a big deal. It's never

happened before in [name]erson County, and

it's a chance to honor those that said,

"Hey, I'm willing to die for the life

that you have." So, it's it's imperative

that we show up and we support this

thing and we show these vets that we do

care about them. So, and it's a big step

for the mayor's uh veterans coalition.

We hit the ground running. Me and Chris

have been working really hard to uh be

able to take care of these men and women

that that that signed up. And so, that

being said, uh I hope everybody has a

great week and thank you.

>> Yeah, mayor. On that point, also thank

you for getting that started.

>> Uh thank Joey. We you done we did a

great he did a great job. We worked

believe we worked well together. We

really did. But the lady that was here

earlier, uh, [name], she took

that and ran.

>> So, basically, we just show up, say hi,

and tell everybody what's going on with

the city, and then she takes she handles

the rest, and she's an outstanding job.

>> Thank y'all,

Councilman Williams.

>> Um, yeah, [snorts] same great job on

that to the three of you. That was the

first time that I had met any of the

members this morning at proclamations

and and you could tell that they were um

the real deal that Yeah. I mean, you can

tell those coalitions are only as good

as the people that participate and they

seem to take it really serious and

that's exciting. Um election day

important day um but more for me because

it's my daughter's birthday. She was

born November 4th, 2020. So, happy

birthday to my daughter [name] and to

your uh your son. So, um yeah, see you

in [snorts] a little bit. S

>> um it's election day. It's a very

important day. Um it's your right, your

responsibility, your duty. Um thank you

to all the men and women that have

served. I'm excited about the Veterans

Coalition. We appreciate you. We

understand that freedom is in fact not

free and we are grateful. Um,

>> yeah. Election day again. Go out and

vote. Make your voice heard.

>> Thank you, Councilman Grrenshaw.

>> Yes. And [clears throat] vote quickly

because my dad just texted me and said

there's a really bad storm coming. So,

uh, heads up there. And I know we need

to get out of here. Uh, also, happy

Veterans Day, uh, coming up, uh, next

week. And uh uh well done Chris and Joey

and the mayor on the uh veterans

coalition and the progress that's been

made there. You guys have done a great

job. Also, congrats to Calder Place

neighborhood who had a successful uh

trick-or- treat. Um looked like uh you

know over a thousand kids out there. Saw

some great pictures. Looked like a great

event. Uh the city did try to charge uh

the neighborhood association $1,000

uh to to clean the streets. And so the

the neighborhood had to uh mobilize a

group of neighbors to go out and pick up

any candy wrappers that might have been

left behind from some uh

trick-or-treaters, which again I think

is unfortunate, but uh I look forward to

uh city manager Boone getting a proposal

in front of the council soon to address

these type of events and the fact that

uh we need to figure out a way that

these events are absorbed in the city

budget and don't become uh these huge uh

expenses for uh neighborhoods that are

uh just trying to uh be cool with kids

with events like that. Uh other than

that, great job again today to Laura

Clark and uh city staff on improvements

with water billing customer service.

Thank you.

>> Yes, sir. Thank you.

>> I meant to tell um them thank you water

billing customer service. That's been a

big deal. That's been a real big hiccup.

We appreciate you. We appreciate all the

staff and all the work that you've done.

We're grateful. Sorry.

>> Yes,

>> madam city attorney. So obviously uh

[clears throat] Veterans Day has a

different meaning to me because you know

my baby is serving. But uh to all the

men women who are who have served and

are currently serving, we appreciate

your service. Um but on a lighter and

much happier note, I want to send a very

big shout out to Kelly Monscior High

School drama club. They are made state

for the first time ever and those kids

will be off on Friday to go compete. Um,

I had a chance to they did a a

pre-screening like a practice showing

for uh family and friends and parents

and they did a phenomenal job. So, I'm

just wanted to say that there are kids

in our community that don't play sports

as Laura pointed out that don't play

sports but are still doing amazing

things to shine a big light on Bowmont

and so super proud of them and wishing

them all the best.

>> Thank you.

>> Public works. Uh definitely want to uh

thank all our veterans, especially my

daddy uh United States Marine Corps. And

uh would also uh congratulations to our

Monser Kelly uh drama uh drama kids

because I was a drama kid and uh this is

a very big deal for them. Very proud of

their accomplishment. And safe travels

on the way back because I know there are

some that are having to turn right back

around and head back for symphony. So

safe travels for all.

Thank you. Our deputy city manager.

>> I appreciate all the veterans and um and

the opportunity to serve the city of

Bmont. So, and make improvements where

we can. So, thank you for your kind

words.

>> Thank you.

>> No comment other than happy Veterans Day

and thank you to everyone who served.

>> Amen.

>> Super quick, just wanted to thank the

council for the zip plan, including the

amendment. and I know it's going to be a

great community benefit. So, very

excited to implement that. Um, also

thank you for the veterans for all of

their service. And I wanted to give a

special shout out to my mother-in-law,

uh, [name]. It's her birthday

today. So, excited to celebrate

birthday.

>> Happy birthday.

>> All right. Thank you.

>> Just real quick, uh, I want to say happy

Veterans Day to all the veterans and to

my new amazing husband who has who is

retired from the Army with 24 years of

service. My son was also in the Navy.

So, I want to give a shout out to him.

And tomorrow is his birthday. He'll be

36 years old. Happy birthday, [name]. And

happy birthday to your mother-in-law.

>> Okay. Husband.

>> All right. [clears throat]

Mr. City Manager.

>> Real quickly, thank you to Laura, um

[name], and [name] for their presentations

today. And and I think it's been

mentioned before, but I do um along

those same lines want to restate that

the Veterans Parade will be this

Saturday at Rogers Park at 10:00 a.m.

That's all I've got.

>> All right. And uh also, uh Councilman

Turner had to take care of some picking

up kids. So, it's important thing to do.

And uh certainly many birthday

celebrations from [name] to your son and

your mother-in-law and uh our deputy

city manager who had her birthday and

the uh

Veterans Day coming [clears throat] up.

Certainly grateful for all the veterans

and grateful for all the hard work of

the veteran coalition as well as the

first parade which is going to be a

walking parade for those that are

interested and those uh as pointed out

those that are disabled can participate

as well. and uh went to a fabulous

Charlton Pard Farmers Market Sunday that

was well attended by the community and

lots of vendors there as well as uh went

by the Sterling Puit Activity Center

Saturday night and they had a really

cool haunted house and it was super

cool. I was expecting lame so I'm giving

them a shout out. [name]

[laughter]

and [name], y'all really did

well with that. And uh and with that uh

today is the last day to vote at 7 p.m.

So please get out and vote and the

meeting is adjourned. Thank you.