Standard Operating Procedures Revision

At a glance

What: revising the Mayors' Council Standard Operating Procedures (SOP).
Where it stands: on August 12 the draft was not ready for adoption. Problem areas: approval thresholds for revolving and non-appropriated fund accounts, procurement quotes, and civil wedding revenue handling.
Next: revised draft to circulate within one to two weeks; possible work session before adoption.

Thresholds for approval of expenditures (including above $25,000) are confusing and repetitive; the SOP must distinguish revolving accounts needing approval from mayors' office non-appropriated fund accounts without it.
Procurement: Executive Director Arceo said a "no quote" is a non-response and does not count toward three quotes; a single vendor needs an attestation of a tested market and is not automatically sole source. Procurement training emphasized.
Civil wedding revenue currently goes to the Council and treasurer and is re-issued to each village; a suggestion to deposit directly into village accounts to meet the 24-hour deposit expectation will be addressed.

Mayors' Council of Guam regular meeting minutes, August 12, 2026 (posted, approval unconfirmed): https://mcog.guam.gov/sites/default/files/Secretary%27s%20Minutes-August.pdf

Mayor Alig and the Executive Director will revise the NAF and revolving fund, procurement and civil wedding sections. No vote.